okay this is the town and finance committee call order February 13 and we're call the order at 6:07 p.m. and as we have remote members tonight roll call attendance
please J bazas D Walker Mary Jane Churchville here Carol hofs say present Sam Grant present I'm haes present with six members we have a quum we are good to continue um this meeting
is being recorded played on Channel 9 it will be replayed on Channel 9 and uploaded to YouTube and just to confirm nobody else is recording this meeting tonight if you are let us
know nobody being heard there is no additional recording going on um item four on the preliminary is um no addition I have no additions or deletions at this
point in time and we'll move into the work session um and we'll delay The Joint meeting with the select board until there is a quum for the select board at which time we'll
bring bring everybody online in and that joint meeting also um moving on with the budget reviews that we going to do we'll start with the tree Warden budget and we have
no budget in front of us so I'm going to share in the room I'm sure share Don what tab is the tree warigin under um we don't have it in the book so we're going to have to share the BBA
from this year okay review there's no changes so it's going to be level funded FY 25 to 26 so in just a sec get the two computers where is the
TR now Don M you blow that up a little y get it m thank you so there's no budget you're telling us there's no budget in the book but the budget is going to be the same as it is in FY 25 doesn't he have to tell us that
well no I I actually spoke to Don on the phone and um you know he did say everything was just level funded so he didn't um formally submit one so but I did speak to him on phone about it so
all right so what page is that what's the number 294 294 thank you massett one okay Sam are you able to see it no
sorry that better Warden yeah um yes and um let me go back and pull up I have old years so okay and da you have the
FY 24 yes what was the salary in white 24 uh 12,494 12,000 for Tre well the the stien which is now saying
12993 in 24 it was 12,494 okay I'll that difference I think that's the total depart this one is through the end of June of 24th so this was for fiscal year
24 and two so we're looking at fiscal year 2025 on the screen and so between 2024 to 2025 there was a $99 increase in the
stien war the Tre warden so the stien is that wages or is it that's equates to wages yeah and I just to answer gern's question in fy21 the stien was 11,663 so it always
was so for the stien um I did um increase it by just 4% Just Between the call and step so that would is that part of his contract or did you just do it I I just I just uh put it in um I
haven't been able to find uh what um what Matrix is under at the moment not under I was gonna say stien employees I thought we just were employees they
weren placed on cones we just went with whatever their stien was um in the year that we imp implemented colins and we added the percentage or not as the case may be there was at least one year where they got no increase because they're not
Union they're at will it's a stien it isn't a salary right yeah exactly it's not for hour hourly work okay so um so it could be Frozen and we've probably done 2% you know the cost of living because a
step doesn't go with them but if we want to do 4% across the board we see where that falls out I guess well he didn't if he didn't ask for it I'd say let's leave it I did to it
did increase by basically 4% from 24 to 25 so I just did it do that yeah yeah yeah then we should do the you know the regular as long as we can we should talk later about well I'll bring it up later about
what we're going to do if we don't get yeah I was going to say this is just getting all a good point if we don't get the override this would be but we we need to do this we need to get all of the items in the budget at the correct amounts so
when we look at it and then look at what the revenues are going to be and see where the Gap is well I thought the rule was that according to DLS if you don't submit a budget it's automatically last year's budget you're right the the procedure so
what's that is the procedure the anybody have any answer I would say the tree I I don't know that the tree Warden submitted um budgets in the past I think they were
well can I just say something because I have the fy21 budget here and I will tell you that those numbers under expenses are exactly the same that as they were in fy21 those have not changed and and Don
said stick with those numbers yeah they haven't changed at all and and what he said was you know he just makes do with his budget certainly each and every year since the amount stays the same he just unfortunately accomplishes less and less
year after year but you know he he didn't really complain about it he he was content with um you know his budget staying the same so that being said that means this budget is the same without the 4% statement increase correct well
correct yes um the his salary too well I would so everything else would his expenses would stay the same but you know scientists recommend this I I think he should um you know get
a slight bump in his stien it just seems he does work for the town I I'm okay with um with putting that in there and then we back out where we have to but you know this is
the no I think we should be following the state rules no that's not State rules that's a that's a town policy oh that if you don't have a budget submitted that you don't you go back to last year that's the overall budget that but Department by department is is
managed by the town policy so so yes we the state says we have to have our budget in place if not we fall back to the prior years numbers and you basically do the the 12
month piece until you have a new budget um in this case we we haven't and the Harden F we we haven't stuck to it usually things are in such manner of flux that we haven't been usually this
is the earliest we've seen budgets um usually it's into mid March and April not well that can pull down you push in it'll fall down okay someone needs to mute themselves my
hat um so but this is this to your point this this is a place to to to review and Mark as we can come back and take a look at it when we if
we're not able to come up with with the money and again I I don't I think the tree Warden has always been prepared by somebody in the town administrator's office not actually I think it's building or land juice or one
of them along with all the you know the inspectors and all that it's always kind of fallen into that right right so I don't know if it's building inspector or if it's land use um both of which we're
um short staff we're short staffed and new people coming in on the budget so if we have something we we'll get to it this year we we've identified it now um and we can see where who the department is that's actually responsible for
creating the budgets these people I think when we get the building inspector we'll see very similar so we don't know who's responsible is that what you're telling me right right now it's kind of like don't don't know if it's plan use or don't and
for and who's prepared it in the past we can go back maybe Indi all that stuff f building inspector didn't I'm not certain that's usually gu get build see the tree warden in there we'll
know is that is that g help will that help us I think is it them is it highway is it land use so it's kind of like if we don't if we don't have the structure we don't know the right we need to dig into I guess so
because if it's going to come up somewhere else like the one with Kathy remember that with the E Codes right how that was a dup so I guess we have to be on the lookout for this if it's in somebody else's budget right it would we would see um
code 294 in somebody El it's coming so I did not see it in the book um and so as a result of that um that's what looking at the BBA um and again if we look at the BBA
Ty is 50% this was to the end of December equipment rental was a little bit on the high side um but he's also got other purchase Services it has not been used yet what kind of equipment is you um I'm
sure from outside so he can cut yeah y so this is only on Town property but it wouldn't be on town property where the unitel would come and cut the trees because don't they still do that too
yeah I think those trees would be the utilities responsibility but it's more like public trees maybe in the sh trees when we did the um bike lanes for shared streets and spaces
Grant there were places where visibility was an issue on corners and Dawn's the one that cut the trees for that to to make it so that a car could see a bicycle coming those sorts of things on on in the RightWay you know along the
roads and things so if it was the corner up here was one of them right here across the street down by um the auto body place oh where the lane is there there was a visability issue there for cars and bikes so that's an
example what does I'm sure there are other or someone calls and says there's a tree down across the road he's the one who goes and gets it more than likely okay or this tree is
dead yes you know if I may I'm sorry I'm late but it was Town business so um okay I will call the joint meeting of the Selectmen
together at 623 pm on February 13 2025 pres LA from present if you'll join me of the United States of America and to the Republic for which na God
indivisible andice all you all for joining me and express my appreciation to all the veterans all of those currently serving and all of our First Responders as well as their
families we have no additions or deltion no minutes to approve and we can go right into our joint meeting again I apologize thank you D no [Applause]
worries we had been discussing the wood budget um if we did not have one in the book so we going by the FY 2025 PBA um and the discuss just to C you up we have been discussing a 4%
increase in the sipen um and leaving all of the other lines as as they are today with this level funded level funded in the expense lines and and the 4% on the statement um some of the discussion has
been who's really responsible for the tree Warden because we didn't get a budget I don't think it's the tree Warden that we normally do it is it building inspector is it highway is it use is it somebody else um that would have the budget and present the
budget in the forms that we have for this Department code 294 um so those are questions coming out so what is the four what's the amount at
4% two seconds ago sorry no that's okay oh it's in my it's in my the ason list so 13513 thank you oh it goes up to
13,513 you're saying y 13, 513 that's the 2% four 4% oh yeah yeah job description for the tree Warden I don't have it right now but I'm sure sure I can dig one
up um I have a question in reference to um and I don't know Veronica if you remember this was there a Collins report done on yes and I don't think in what year um it was done in 2019 but might
have been 2018 2019 was when I thought it was five or so years ago well it was 2020 when we started to implement it okay um and this is a stipended position this is not one that we got a a job
description for or I have I can tell you but um or for electrical inspectors or for animal control or anything like that those are stien in positions they aren't on the
Matrix so um did they get the stien whether or not they would do anything uh yes it's a it's a stipended position they all do something okay they're I mean they're it's not like they're doing
nothing um but it's uh um but who knows that so so it's not per perit like a a pluming inspector or a wi inspector I think that's publicly will you and here are all the it's the it's the town
employees who were put on colums there's no tree here there's no building you know electrical inspector um you know all of those stien to jobs okay thank you see any any questions Sam or Carol
on the pH uh no I think everything's all right here and I'm good also thank you any further questions or we want to see this in the same form get it into the
book the same way or we just okay seeing this in the larger Omnibus so I think we should follow the rules I think we should have a budget okay you want to see the back up okay unless it's somewhere else yeah I mean
you can identify it in the building people what would you say land use it's it's in the Omnibus budget it's usually towards the end um I'm pretty sure building before highway kind of um between the building and and
Highway it's it kind of sits there same place that animal control sits um yeah it's right between animal control and the burial agent so those no I see it I can see it have a job description either
but those are those are stien in positions and we just went with whatever the stien was when we implemented columns so did we go with the two or the four we're going with the four for this time at this point to put it into the
Omnibus budget and then once we have the whole Omnibus budget together um along with numbers from both of the schools we we then look at the revenues that we we anticipate getting um
from your real estate tax um excise tax the Cherry sheets from the state and all those and we put together the budget and we can see if it balances or if we have to make adjustments that would still going high
so we can take it out that our plan if need be if need be and an ideal nothing else went up nothing else went up it has gone for years it hasn't gone up expenses for H it's been the same I
have FY 21's B VA and it hasn't gone up at all since then and this is up by 26 so we're we're running level for five years easy on that and looking again looking at
where the tree w is in the budget he's a little over on the equipment rental the target this this again looking at 50 50% um and the the mileage is sitting at
36% the dues of membership is close to 19% so there's not not a lot of room it seems as all the budgets being followed to you know as as best be can not over spending
right so is there a place that we know when he does these cutting of the trees or I mean is there is that is there a record somewhere yeah in the warrant it would be if he has to expend money he has to submit a warrant to for payment
Don is saying that his equipment is over his mileage is over so do we have where they're not over oh they're not over oh I'm sorry I thought you said over no it it's it's it's over 50% yeah because we're looking at December but it's only over by 177% so it's kind of like so if we're if
we're looking through December that's half a year if we're saying 50% it's running on the high side it's not not wor it's not over it's not totally consumed yet you know so it's not 100% used up there's still money to be used
okay [Music] okay no more questions with Tre wooden okay and we'll move on to Board of Health and I apologize um think I I think I did see car because
there's 11 people on the zoom right now so if you expand the list I I'm sure you I remember 520 [Music] Roman are
you going to speak to theard of Health budgets or we expecting to too and you're on mute sorry is Christian gonna speaker um I think he's nobody's he's m yeah and I
thought I did see car I think she is in here somewhere just can't see the full list the moment hello everybody this is CH Roman from the Board of Health chairman of the board of health um I'm trying to see if Carla can present um the Board of
Health approved budget um Carla maybe she's not there we can we tell she can you click on the participants down on the bottom there yeah see Carla I see Carla and her hand is up oh
okay but it looks like she was muted and no video okay I can share can you hear us you need to Come mute can you unmute her no un mute there she there she
is no video but Power speak she might be having technical difficulties uh checking the zoom chat see if she's typed something when we do that Summit did they come in person did they do yeah can
can you hear me now yes yes we can hear you okay I'm so sorry I'm having technical difficulties with my laptop so I I'm double uh I'm on my laptop and I'm on my phone okay where do you want to start
um I guess the first first um at the beginning first L I was going to say on let's start with account 520 the Board of Health operating budget okay um and and again this is a PDF that was
submitted we don't have Excel so we can't expand anything else so we don't have we should have this in the book what color what color yeah green green
Green sorry is the pink it's the pink one it's be Department Sal so um so I mean it's the first thing I'm looking at this on is the line the
line says salary but it's on the expense worksheet it's not on the salary worksheet um as is the longevity disos in allowance those should be on those should be on on the labor L on the labor work
sheet okay I'm sorry that you I I'm sorry that you don't have that available to you I I do have them yeah but but that's so we're seeing in the expense worksheet we're seeing those pieces um the longevity is
there last closing is level the last year and salary is increased by 4% I ask about clothing again me remember we had this with the Assassin yes so do they wear uniforms it's
bargained in the um in the collective bargaining agreement so there are clothing allowances in for certain positions yeah but it's bargained so if you go and you look under contracts and go to the clerical Union
the supervisor's Union the police you know to water Highway fire you'll see what the amount is bargained for that Union so just again why would they need Clos I mean I get that it's in the the
bargaining but is there like the assessor girl told us that the reason she had them is she had to go out into the field sometimes and needed certain clothing same thing same same thing okay just one clarification no no this and I apologize we we haven't done
introductions across the table um that's all right a 50% of the finance committee and attendance today this is their first time going through a budget process and so there may be questions like this that come up just because it's the first time
through um so please be with us um it's education and we're getting you know they um it's kind of so that that is all I need to say about that illegally dumped gu it was that
stuff that they picked up around people were thrown out and that was yeah that was put in a couple years ago the illegally dumped items um that I don't know how much how much of it we used today that was that was just an estimate put in there um and where do
we take we take it to the recycling center generally well it depends on what's being dumped so if it's tires or a couch or you know a washing machine it all depends where yeah correct that yeah that would a
transfer things on the side of televisions you you name it like so if the Board of Health brings it to the recycling they have to pay this this line was for it it could be that it's too big for Border Health to pick up they asked the highway
department to bring it and it was unfair of the highway department having to pay the recycling center so this line was set up to charge to charge against that that piece so if we all right I just want to
make this clear yeah so if we if the know if the um Board of Health houses have something picked up and and it's picked up through the highway department do we reimburse the highway department out of that money or is that just something that they do I I think they
they bring it in and and they I don't know the exact if I may if I may um that is what the $3,000 is for right but how how is that transfer done does the highway department bring
it to the recycling center they do they do and then we we submit reimburse them yes do reimburse the highway department they have to pay it or no no we we pay for whatever the disposal is if it's a mattress it goes
to tough stuff recycling so we estimate the um mattress disposal and we will take that amount of money out of instead of paying it from the revolving fund at the recycling center we'll take out the mattresses that were on the side of the
road we will pay it out of the $3,000 I don't believe we have spent much money at all on this well I I not the money I'm curious about it's the process process that I'm about it's the process we're using Highway
Department um time and energy and gas and all that's what I did they get reimbursed Carla um not to not to my knowledge they I I have not asked them for mileage or hours um um before before
that line item was in it was just a handshake between Town departments that when things were disposed of on the road the highway department would take it to the recycling center and we would dispose of it but the recycling center is self-sufficient and after covid
there's been a lot of changes so we cannot exor barate that that disposal cost so how much they use so last year yeah fiscal 24 they budgeted 3,000 they only used 1,81 thank you thank
you I don't know about I think we're at zero I don't think they've used anything she said not much she did say not much so maybe maybe that could come down a little or do you wait until the Omnibus and then take it down
um place can look at right I think we should look at it KLA do you think that's feasible if needed to be brought down I think you can bring it down okay thank you you're welcome so drop it to 2,000 how much did
they use last year last year they used 1,081 1,81 so I drop it to $1,000 make it 2,000 15% do
50% over th000 now to this date no that was all that was all I don't have this year's this this year is so far it's zero is nothing cont Char to that line okay what about 1200 and then
1,200 um I think and again you think it's slow um you don't want to cut anything right now it's the page your throw right now it's kind of like I don't know if we're this has nothing to do no I know it has nothing to do with
page to throw unless people were dumping on the side of the road we're going to pick more that has to go to this I when they've been doing that by now but it's not covered with snow it's kind of like so I don't have an answer right now I
can see a thousand for sure but until we I I just let's just hold it until know it's until March 1 but that's a we can like ask for guess something to look at yeah I think if
we're nipple and diing yeah right yeah so and travel that's for who travels that is for myself Veronica no it's me don't
BL so is that to is that to class of training or it's basically to go to the recycling center back and forth I have to travel there um at least twice um um when the recycling center is open before
they're open after they're open I also the gate is very secured so when the disposal people need to come and dispose of things I need to go there to unlock the gate there's certain times that I have to go out if people have discussed illegal dumping I will go to the
residents and take pictures so we can enforce the illegal dumping there's um just basic travel it's really not out of the town it's just basic travel in the town
okay and that's at that going rate for you charge by the mileage right by the federal it it is it the accountant sets the rates okay and that is funded year over year year over year so the rest the remainder
of this are um level funded expenses now it's not a lot of money you hit $77 in the communication and to the end of December through the end of December um it looks like $90 has been sent spent
half through half the year um is that a line that needs to be adjusted or it's just absorbed in the rest of the expenses the expenses it's negative now um what is it
for I mean cell phone at the at the recycl at the recycling center they oh they don't have a phone in the recycling center so they're okay all right well that makes sense they don't have phones recycling
center yeah oh cell phones so that's a cell phone amount $77 Carlo do you want to answer that I I would like to thank you um so communication is not for the cell phone
it's for communication for um certain things that we want to um publicize to people so um I don't I don't have the detail in front of me um but I'm thinking that was probably the public
posting possibly in the paper where we when we when we change our regulations under Mass General law there's certain regulations such as tobacco and septic and Wells that we only need to publicize the meeting um
through just publicizing a public hearing and then any other revisions have to be publicized in the paper and we recently changed our tobacco regulations so I'm thinking that that is the tobacco regulation that went into the local paper to alert the residents
or anyone that reads the paper what the regulation changes were thank you you're welcome okay are there any additional questions on the board of health operating budget
no anything from select it's level funded and was thank you next is Thea Board of Health no we just
did that no no no no this they have at least three 4 budgets in B Health area we we Outsource and we contract it still pink yes is on the next
sheet count 524 well um um I don't know if you have it with you is Scher um associate Bo he 524 or is it 522 last year BBA it was
522 yeah I think one of these is landfill engineering and one of them is is I'm I'm not sure what's going on here sure was 522 22 yeah
if I may miss miss chairman yes go ahead y um you have before you a draft which was a proposed amount that I forecasted it has since been improved you have a 10% increase I don't know why it's not
in the package but the total for the environmental nursing is 37,000 $364 and the nursing has increased to1 6,975 two which brings a total to$
54,1 1100 or 54 thou yes 54 so it is a 10% increase and I have a letter attached which I would be more than happy to read if you would like uh that lets you know why there is a 10% increase this is a contract
driven contract that the town has with nishoba yeah and and is it what year are we in on the contract uh we it is a fiscal year contract so next year you're looking at a 10%
increase of $ 54,1 for 2026 for 20 for by 2026 the total budget is going to be that 54,000 orre 54,000 increase inal the total will change it's a 10% increase so
it's going to be 10% on each line so the a bit well 10% total not 10% well you said 16 16 so [Music]
okay board health is the one that come out and do the inspections for restaurants and buildings and things like that yes and and they review um the plans that come in for septic they hold
the um you know the vaccination clinics and all at the senior center those sorts of things okay so it's Heth and other things also INSP inspections and Health
Care um Carla can I ask a question absolutely where do we find the contract for that is it online On The Board of Health page that's a very good question Veronica and I will work diligently to find that but it seems to be memorandum
of understanding versus a contract that's that's fine but just so there's a place that people that have questions can be refer but does the memorandum of contract give you any information other than there is a contract usually it has
something in it yeah are you sure okay if if I may Mr chairman yes we have Jim gy from the NASA Nashoba assciated Board
of Health that probably he can answer that question um so um if we can allow him to to do that that'll be great sure yep it helps um on the I'm here if he if you'd like I'm happy
to speak to that my name's Jim gy okay thank you Jim yeah so to kind of answer the contract piece of it it's always been kind of a challenge for us nooba is a regional health district and so much like your Regional School
District the town at some point in time in the past voted to join to become a member um and so there not a contract per se so kind of the contract if you will between the town and the agency is that service memo and the bylaws of the
agency that's kind of the governing relationship between the two okay thank you thank you you're welcome so it is available we can find it yeah if we need to see it yeah car
will try to find it for us and get it to us um it's been a lot it has been a lot of years that we've been affiliated with them and they representatives to the town do do a lot of work for us here and
they do come into town hall as well as the properties around town Mr chairman if I may yes yeah go ahead um let me ask Jim um regarding the the the the memo of understanding is that something that that is available
online or how can the public get um information about about um the contract that's um what they're asking and just want to give uh just give some clarity about that please so I can email that to
Carl and tomorrow the memor memorandum of understanding and the bws perfect great great thank you Noe no problem W that was yeah you have the right person on the phone get the answer right question
right answer are there any other questions with the over Board of help I think my only other question is Carla said there was a letter that explained the increase um did did we get that I did I believe
that Nelson has a copy of that I'm sorry I didn't mean to interrupt but I do believe he has if he doesn't I'd be more than happy to forward that to him tomorrow I I'll take a look at it Carla and I'll I'll Circle back to you and it
explain um Carla is that something that Jim Jim can um answer to the to the the to the committee about the reason about the the the change of expense or that is an excellent idea Jim are you still on
the phone I am excellent so so each year Thea has a budget meeting generally in December or January and we sit down and look at the finances for the entire District like many of the communities in the area and probably anybody who's working for a place that provides
benefits you're one of the biggest expenses for us uh because we're primarily staff uh is health care costs so we have a very small Health Care Group um we see increases of 10% we got the number today I don't even know what
it is so that's a big part of it um the state we're part of the public health Excellence Grant as well nooba and the state has been hiring lots of folks to work at the state level and been spending money um Pro you helping Health departments which has really driven up
the cost to get staff so to make sure that we keep the really well- trained staff that we have I wanted to adjust salaries to make sure that they don't look for some other place to work um you guys have a wonderful Health agent in town um he's he's with I think he's pushing 20 years now if you go out and
look at Health departments people are a gas that we have staff that stay this long um so primarily benefits cost the other there's a kind of a structural issue we have at nooba the way we're funded is by the assessments that communities pay to be a member and fees
that um we generate from services in town uh and the fees in the past have been a big part of the budget and a lot of them are land use fees of the things we've seen and I'm sure you've all seen it in town too kind of a decrease in the amount of construction that's going on
and that's affected the fee side of it for us so trying to make sure that we have uh the monies that we need to actually support the staff make sure that for you in there for your communities um that's all that's contributed to the increase in um the assessments this
year thank you that was very informative um okay um I'll ask again any any additional questions okay thanks Sam Carol no I don't have any additional questions are nothing in the room if we
shaking and we're good with that and um again I guess Carlos is going to update it um get the account number and then newer figures Nelson also was that just 522 that we did that was was 524 that was 5
it says 5242 oh my goodness no it says so we also have right the landfill is 524 right landfill so we just did 522 which was
MOBA Border Hill now we're going to do 524 which is landfill right under the theel association Board of Health right no it's a it's a Zone separate this is lyfi engineering to Cod and monitor year year to year the so this is marked wrong
on my sheet this says Mich Associated Bo house the Cress um that's that's the 522 no it's 52 oh it's really 522 it's really 522 holy moly okay so yeah that's what
I'm saying it's kind of like so when we look at the BBA would be looking at the wrong line how do we make that not be like okay never mind I guess you guys know wow it's I don't know it off the
top of my head look at these and compare and say this so where's 524 is there a 524 there we done no we were on 522 this one this one says 522 this is not n over Board of Health this is Landfield
engineering okay so the the pages were a little messed up and we're we're trying to learn this is not I have no idea this is this says 524 this actually 52 Department engineering
the account says 522 it is actually 524 so the one that says 524 asso just the numberer should say 522 not 524 that one should say 522 this one should say 524 so we just
went through this no no no it's kind of like I think you were looking at 524 it was it was it was misnumbered so okay sorry just sorry I'm good okay so now um and I is
this this is Professional Services through my understanding is to monitor that c landfill for so yes is this a multi-year contract and if it is what year are we in of it Cara
yes we are in a the third year of our contract I'm pulling it up right now hopefully with computer so this is a fixed price that you have it's a three-year contract and it all depends on what needs to be done
with d monitoring and you are obligated with your closed landfill to follow the guidelines so there is no flexibility in the contract okay I but it will be going out for bid
again next year for FY 27 um if you'd like us to we can but uh Weston and Samson closed the landfill in 2000 and I don't believe that anyone would know the landfill better than them
okay where they've been there for over 20 years we can we can c do it just trying to um with a contract whether you you're required to go to bid again it is a engineering service and
that's one of the few um services that you could um procure without um actually going off the bid okay I okay in any anybody have any questions
understand so this is for a landfill that we that we that we had to close yes okay and where is it located um is it greenv it's Greenville Road where the recycling center right
right the cap dump and the state requires that it be monitored and W and Samson is who closed it they've held the contract they do all the monitoring and checking for leaks and D State mandated
right okay um don't see any additional questions in the room nothing anything on the phone H is that um 5% a year for the three years it is not it it goes down
there's some years that we have to test annually and there's um the Board of Health sent in three years ago a request because the um methane and the gases and the water have come out so clean we
appeal to the board uh the State Board to test semiannually so we're now testing every 18 months so that's why it has gone down in 2008 it was approximately 4 $5,000 that you were you were paying and
as as everything gets cleaner you're paying less I see well that's good then so in fiscal 24 we only spent 70 71% of the budget is there are we going to be doing roughly
the same in 25 or is it is that expenditure going up I cannot answer that I'd have to talk to the accountant about that um we we have a contract I I don't know why it wasn't fulfilled 100% okay
yeah interesting yeah we I guess we need to follow up on that because I'm not see any it's it's possible that they had some additional testing that they thought they might have needed to do
that they didn't need to do and do you know the payment schedule on the contract by any chances it quarterly I'm just looking at so far I'm I'm looking at that line and we have not expended any money from that line to
dat no we we have not spent a lot of money this year but it will be coming in the spring yeah okay that's fine just kind of yes we have SP we have fall monitoring reports and we have spring monetary
reports okay looking at um I guess the other I I don't see anything else oh there's landfill 430 yeah and I wanted to know about
433 yeah yeah I didn't fireworks operations is lble funded year over year so I guess my question I do have a question here though I um what does the
revolving fund at the landfill pay for it pays for all the disposal of all the recycling it pays for the um payroll and
um I would think that that is it for now you're looking at the landfill budget so I think that your question is that you're looking at energy and repair and Professional Services which is the Heat
and the electricity okay and that does get covered by um revolving fund it does not so there are expenses in running the yeah the recycling center out
there there's also I I'd like to point out that Grounds Maintenance is also um mandated that the recycling center um landfill is mode which comes out of that
account which is approximately $5500 every 18 months it is mandated that we mow the landfill so that comes out of the building and grounds I've um tried to
space it out so it's not $5500 um every year so that's why you only see $3,050 um there also has to be a phone at the pumps at the landfill which is where you see the
communication and then we also talked about the electricity and the heat um what are the Professional Services then the professional Ser the Professional
Services um 83 that that is the landfill mowing I'm sorry my my laptop is very small so when you look at building in Grounds Maintenance there's also things that need to be done there besides the
Mowing and that's where you can see that we really don't spend a lot of money there but we we do need some expenses there if the if the if the um if the if the gate that is around the landfill
needs to be repaired we would take that money out of there um hopefully we don't need that every year but um in my 17 years there's been three instances where I'm pretty sure it was a bear that was
getting into to the recycling center landfill and we certainly don't want that because if they puncture the holes in the landfill there was also instances where snowmobiles were coming up so we had to spend a great deal of amount of money putting cement barriers over by
Brooks Mason Crossing because they were accessing the landfill through there so it's not something that we anticipate but it is needed sometimes so is that something that you hire um outside help or is it something
that um facilities cemeterian Parks or highway or somebody does um typically not as we're self-sufficient we we don't have any access to those for that particular incident so we would have to hire an
outside contractor to help us okay you have the 24 bva I'm going to have one out there it's something looking at the BBA looks like we spent $571 on repair and maintenance on
equipment and there was nothing 24 they only SP 35% of the budget um no for f year 24 I'm just that you know we spent that amount of money on a line that had nothing on
it I'm sorry could you repeat that I'm having a hard time hearing you okay um the repair and M maintenance equipment line um is nothing um nothing allocated to it nothing
nothing planned um and in fy2 we put $ 5,710 in that into that account we paid it out of that account and there was no no money to start just I think um at first glance
I'm think maybe was just misplaced it should be probably in uh probably Professional Service be my guess you're absolutely right yeah so so
we can have it reclass right yeah that's that's all so can we remove that line for repair and maintain equipment if there's nothing budgeted there well that's yeah that's something we we need to I mean if there is a point where
they have equipment like they've got the lift equipment up there if that needs to be repair but they I I'm not I'm just saying that if you aren't going to budget anything to the line why have so yeah so it's not
applied against yeah um that is an emergency we you're you're right Veronica we we don't know we've been very fortunate that we haven't had to use that but you never
know and I I would hate to have to come back to the town in June and say I need x amount of dollars because we didn't budget for this but the thing is you didn't budget for it and you've spent
$571 no I'm at 55.9 five% of my budget it's just misallocated if you're looking at the overall I am looking at the overall right we like yeah so the overall is is where where i' expected
it's just that if I'm if I'm doing lines and comparing and looking and and that's what we do we look at the budget and make sure we we're trying to get the right money in the right place from the right and that's all that that one look
like to me but it it's also difficult you you have charge the line it say zero it doesn't we will we will reallocate that I'm I'm very sorry for that no that's that happens it's kind of like this is
this is not the only one of these that uh has come up I just take the opportunity um of course all right so can we address um we done with that one um I think we're we
set anybody have any other questions on account 12:30 the Landfield operations then being heard if do we want to finish out or do you have a question on I want to talk about 433 which is curb side removal okay 433
is not not here right it's not here but yeah but it's it's relevant it's part of us and um and you know we've
seen um the proposals but nothing has been budgeted so I guess the question is what is the ask in that area is the expectation Board of Health will be
submitting 433 the cide pick up um I would hope so and then we have to determine whether or not it's it's viable for the town budget if I may miss
chairman yes go ahead um Christian are you there would you like to speak about that for a moment I am here thank you so the Board of Health on its last meeting on Tuesday we have approved a
trash contract um that um Carla had submitted to uh to Town Council to verify the contract um and at this time um the Board of Health approved the curbside
trash contract um which um which it's which we would exclude the municipal trash um and that's how we approve and we recommended a trash contract that um
that at some point um the board of Selectmen will be receiving um once um we get the okay from um from from legal council about that so do you have um a draft
number so from what we have let me look for the numbers that of that contract give me one moment I think Nelson has them uh yeah I have the the paper one so
let me uh actually get that from my office so are we talking as well is [Music] trash recy just no we're talking about trash
yeah yeah because uh uh Glenn uh um GW Shaw had uh submitted a revised proposal um for the for the uh the base contract which
was there's a base fee and then he would charge us for uh actual tonage that he uh would pick up whether it's trash or recycling so
um okay I don't have a I didn't scan it because it was just given to me as a paper copy um but I can I I think I have them here um so if
I may Mr chairman for Veronica Kel um I'm going to read it as it is I'm not too expert on most of of the language about it but I can read um what we had approved um it says here annual M um MSW
and recycling curb site collection fee for $478,900 that this is for year one of fiscal year 2025 um MS W tip fee per ton
$105 um recycling tip fee per ton $125 um on the contract that that we have he had included the recycling center which should be separated and the municipal contract which should be separated
too um for that is for 2020 five um contract that the Board of Health approved
unanimously um for fiscal year 2026 um the annual MSW and recycling curb side collection fee will be four $493,500
um the MSW tip fee per ton1 $110 recycling tip fee per ton $130 and for year three which is 2027 on the first item um the annual MSW
and recycling curb site collection fee will be 8,200 um the MS tip fee per ton $118 and a recycling tip fee per ton $135 is that dollars or
thousand um what I see it here $135 but uh the annual recycling curb site collection is five $58,800 in year 2027 so but that only includes them
running the truck it doesn't include their charges for getting rid of the trash which is the tip fees so so you approved a contract that has um a blank
check for tip fees is that correct we know the cost per ton but we don't know the overall cost of what it could cost us so as opposed to choosing the all-in contract which would have included the Tipping component so I guess my question
is why did you choose that one versus the other when we have an open-ended and therefore um a a difficult situation in determining how much that's going to cost I mean we're g to have
to um okay so if we go with what you guys have approved our purple bags are on track to pay just what it costs to run the trucks we will need additional funding to get rid of the track off the
trucks and we will be responsible for paying Shaw for that and we be built probably you know monthly or quarterly however they do it but we have no way of knowing what that amount is let me let me read through the
contract because um is there a maximum in there the most that you will ever be charged for um cumulative tipping fees so it says here under the description of services for
example it says this fix annual fee payable monthly for the cost of the MSW and recyclables curbside collection Trucking cost regardless of tonnage collected or number of stops made per
turnon tip fee for MSW disposals this per ton tip fee will be paid for all actual amounts of the MSW ton disposal uh to by by the howler and per turn tip
fee for recyclables disposable this this per ton tip fee will be paid for all actual amounts of recycling tonnage picked up and disposed by the howler so we don't know what the tonnage is is what I'm saying so that part of
the contract is an unknown right except he said that it's gone been able to sorry it's kind of I'm sorry has has sha been able to determine and calculate what their average tonage is that they're already dropping they say it's
going down but they are also we pay the town pays for every person every residence in the town right and we have about 10% of the town maybe a little more that is purchasing their
own um so it Mak sense that the the tonnage has gone down because they don't calculate in the tonnage those who are privately contracted so it's hard to say um it's
an unknown which makes budgeting difficult we can take a guess at it uh one option is because if we're doing purple bags next year we have to also charge a fee because we don't have um
another 500,000 to put towards this so every household will need to be charged a fee um for trash pickup maybe it would be better to go with the all-in contract
which was what 780 or so and um which if you work that out it comes out to about $22 per month per family and cancel the well anyway um it it's it's something to
consider and so with an unknown we are going to have to air on the high side when we charge fees to the town is what I'm saying as because it's an unknown and then if we have I mean maybe we can
set up a revolving account for those fees that or some way so that if we overpay this year for the Tipping if we collect from the town thereby more than the Tipping fees we
can carry it to next year and charge less for you know um a monthly fee per family it's a problem so would the fee be for all the residents whether they pay or not whether they contract or not
yeah so if they have their own contractor they would still have to pay the town fee correct well that won't go over well so if I may Mr chairman and Miss selectwoman select um Veronica C
yes um just um just for the record and I think I I've spoken with my peer select um my peer board members and I think that we should come up with a solution
other than imposing more money paid to our to our constituent because um as it was mentioned um the population in Townsen has lowered and and I don't think adding
another uh another another layer of fee or payment that needs to be paid um I don't I I think something should be done on budget wise but um as of now we are
not in agreement on adding another fee and even regardless if if you if you use the curbside trash or not so um that is that is our position as the Board of
Health um but we are not in agreement and I think we can negotiate other things but I uh I U we are opposed um adding a fee to the families of this town I can appreciate that and it would
be lovely if we didn't have to but I guess my suggestion is how do we fund it yeah yeah so what do you suggest how do we fund the rest of the money okay um I'm sorry I need to there's other people waiting on the on the line this is a big issue and it can
go on for a long time and I think that if if I may we can we can certainly have a joint meeting and talk about about other options together as with the board of Selectmen and with the Board of Health but um those are the only comments that I'm going to make
regarding um the trash contract and um and I'm open to to to come to any meeting and brainstorm and talk and as part of the Board of Health to talk about um more options about the contract thank you I appreciate
it so we we have at least some rounding rounding numbers just kind of like with with as you said it's it's a fixed number for the pickup but unknown on The Dumping and you know I've sort of done some analysis you know I don't want to
um if we want to keep discussing it that's fine with me but if if we wna have a bigger meeting just devoted to this I've done some analysis on you know assuming what the what the tonnage is for the trash and recycling and you
know at some point you know it makes more sense to do the Allin option versus the the um the base fee and paying for the tonnage um but you know I've already done some analysis and I'm happy to share that when when the time comes yeah excuse me Does it include just everyone
getting their own trash and just the town being out of it completely uh no I mean that option is just where there's no contract at all at that point yeah so that's what I'm saying is that no my my analysis was um the All In option versus
um the option where you you pay a base fee and then you pay for the tonnage so that was the analysis I was trying to do to sort of compare you know which option might make more sense but but the option that you're mentioning is sort of the
nuclear option well I mean you know if you're GNA be paying for the purple bags and you getting a fee on top why not just let us get our own guy which is why I think we should do the all in but let's go to cemeterian Parks Building and then come back it's kind of like but
there is actually one more in the packet that was submitted by Board of Health it is animal inspection account number 246 funded year over I think it has to be raised at least 1,200 you can't get
anybody to do it for the 600 and there a yearly report required that state has been done for 9 years it's it's the one it's the barn town so so I'm asking you to change that
to 12200 a year so they have the possibility of getting someone in the position to do the work what do they do is it different than the animal control person the barn yes it is they like take account of all
the farm animals in the town one con the It's Kind like that my my first my first annual Town report I read that and it stuck with me and that was in 1983 so it's up so it's barn animals like sheep pigs cows and
horses yeah things like that chicken right yeah May it's yes I I'd like to speak about this line item I I don't know why it's under the board of help to be honest with you
um the town clerk um has um stated that there is a mandated from the Department of Agriculture that a barn book has to be made every year of all the animals that are in town and we have not had a barn inspector since
2016 and the reason why you don't have that is because you're paying them $600 a year so I highly recommend that you up that amount and you get someone that will do this because you don't want the Department of Agriculture knocking
on on your door asking why you haven't provided this in almost 10 years car you just mentioned it on the video I'm sorry they're gonna come knocking out our door tomorrow i' I've been talking about this for years I don't know what else to
do I I don't know what else to do interestingly enough um actually the the budget book has at 1,200 but I think even that is insufficient to that I'm going to agree with that I just I'm I'm going to reach
out to some local cities and towns to see what because I know Ashby and pepp do have a animal inspector but um I'll need to find out how much their stien is it it's probably not a ton to tell you the truth um but it's certainly more
than 600 or even 1,200 yeah well if somebody from here won't do it then maybe they will take on our town we've tried that we we tried going regional um we've tried um getting other
animal inspectors because it's a stip in that you would think that you would get three or four people that would do one town and it's just not marketable at that price so what you just you go to Every barn and check the animals that's the job yeah one and then and then if there
is something unsafe where someone's reported that they don't feel that um the uh storage is adequate or the animals aren't being fed it's the animal inspector it's not the Animal control officer it's position it's it's
different and doesn't the animal inspector do things related to rabies as well yes yeah um yeah and you might have the same person do it but not for that amount of money right so right now it is budget at 12200 so um it's been budgeted
at 12200 it even in fiscal year 21 it was budgeted at 1,200 oh I'm looking at my my um summary sheet that I signed on January 2nd that says 600 I know that that says that but if you look at the
bva screen [Music] um I'm highlighting the yeah animal inspector and it's sitting it it's SP $1,200 um at least at and the one I'm looking at is Fally the year 25 so it's
currently currently at 1,200 so can we ask Nelson to check that out and see if that's appropriate and if not then it's it's still peanuts in the whole scheme of things but to keep us legal we to put a more nuts in there but but look at it
because there was something to do with rabies and that's why um uh it might have been a new uh requirement by the state it was and um and that's what we did have an animal inspector but that's
what made them say doing that anymore so yeah yeah I'll reach out to a few neor thank okay um just one last little piece I I don't want to come back to I I want
to try to move on to the next department on the on the list any any final questions anybody can think of the Board of Health we thank them and them nothing being heard of Health I think we're we're good we have
questions couple updates to do and work thank you thank you Mr chairman thank you to the select board thank you thank you Christian thank you car you're welcome okay next we have building
department I what is the code it's not on oh my God [Music] 24141 I think it's 241 was 241 Bob are you online right now I am online ready to go let's
go I like that enthusiasm it's but I'm not sure which sheet it is yeah but then there's a and then after that there's the blank
page organiz Don what color tab is this um blue try blue the second tab but you got to go you got to go dig into it a little bit more I think it's not the front of it
it's yeah it's not the not the front that's the assessor um there's a Min separator the Zoning Board of appeal okay found it okay near near the back side of that
okay okay thank you is it after L use [Music] mine's right at the front it's after fire that makes difference no no no I'm talking about within the blue m is right at the front yeah mine too no they have there there is a set well there's the
the first thing in the section in the blue is assessing account number 141 oh then that's not and then there's separator and then there's one that doesn't have a label on it so it's it's it's right after assessing there was no
label page that will be and does it say building on top I it'll Department oh building okay okay this so this is a second okay this this is it this is yeah it doesn't say Department up here but it
does here okay sorry we're we're all caught up out in didn't have the department at the top 241 241 is the yeah so so that
um Department that's okay so you're looking at the labor are we starting in the details on on the labor sheet yeah personel services okay that too tiny for
you oh man so how many hours a week is this um let see I believe Bob no he's here two days in person I I think it's it's roughly 20 is around 20 hours I believe um Bob could you are you
roughly about 21 22 hours is that my if I remember like 23 or 24 my cont yeah yep just four other towns three other
towns is it um Bob you're in peil and gr yep okay is that it no more no more towns do you have other towns besides pepper and
Gren there are other towns that you work at yes I am part-time in a couple small towns in New Hampshire that that happened after hours more than usual I inspector who
was full time did the same okay um do we we starting in the details with where are the details so what was 225 for if you look at that not filled in okay so these salaries come from the
detail page yeah but there's nothing for to FY 25 oh so there's no salaries then there were salaries in FY 25 um the detail sheet has some they weren't part for to the front summary
page oh they listed on the bottom um I see let's see if I I contract is see Union uh no I think he's personal services well um he's got holding
allowance and special St by contract I I don't know because I was not a select one last year I'm gonna it's a quot another one of those clothing things but yeah then as they Going's
special um what special St for by what I'm sorry special St that is there is a $500 allowance for the Union contract that I'm aware
of his Union contract so he is in the the building inspector when it was fulltime was in the supervisor yeah going to be contracted and then complain [Music]
okay yeah that that was a last minute change last year now a last minute change to to make him employee yeah yeah because I think originally he did sign a contract um and I after that
I don't know the the history behind it right so now it's not contract he's an employee empy would be a Union contract a union position yes with the
Union contract though he's got a Union contract well he's covered under the collective bargaining agreement for the supervisor's Union but originally he wasn't correct eventually before before the final
employment offer was made oh before the final there was negotiations going on and the final okay so nothing you can do all right what's next um I guess the the question is is
other H reimbursement is the first time I've seen that can you let me tell me what that is says contract it must be negotiated I believe it should say HSA so but I'm not to be honest with you I'm not sure
if you want the $250 you're welcome to have it no no no we can't take it if it's a union thing it says contract if it is it maybe FSA so flexible spending I think it's a flexible
spending reimbursement I'm not sure why it's in the contract but I have been told it's in the contract privy to the negotiation of the contract right oh okay no no no he he saying he
wasn't part of the supervisor's Union contract with the town I believe that's what he just came in under that if you don't mind I think all of you are new so I think I should Enlighten you at how this went down so
that way we're all clear H was hen was advertising in 2023 for a building commission of for approximately six or eight months at least um I I pursued a previous Town
Administrator uh with with a deal that um that I would go on a part-time basis I believe if you go back and look at the previous budgets for the year of fiscal year 24 and 23 you're going to see amounts way greater than the base wages
uh what part of the deal finally Eric and I had made a deal that that was that was the number and I think it was a 15 a 20 or $225,000 savings to the town to go to a parttime relationship uh we did contract in
January of 24 for six we did a six-month I believe interm contract to make sure everything worked for everybody uh I provided insurance as a contractor uh for my work and then after in June for some reason he went he
wanted to go I think he was uh didn't want to do the the shopping at out Etc so it ended up being a uh Union position on a payroll yeah so I believe I can show you emails from two and a half
years ago where I've been chasing towns and down yeah no I I think we're I think we're good we we just wrapping our head around it because it's the first time you been in last year no and I understand that and I understand that but I just want you to
understand that I'm not I am available 247 to the town I think Nelson will verify in vouch that every time he calls me I pick up my phone doesn't matter whether I'm working quote unquote for town or not so you know that that was
you basically get 40 hours of service my phone is strapped to my side and you know as far as the inspections go we do the inspections and handle the the issues of the Town properly okay can I say something um the I'm looking at the supervisor's contract
the clothing allowance should be 850 as opposed to 800 is that for part time that is for that is for the Building Commissioner okay um it's Article
19 in here uh he should have a cell phone do you have a cell phone Robert to cell no I don't I don't we we got rid of all of those light items with my contract you guys have a cell phone that you provide to me the phone that I am
speaking on right now is a p00 fcks okay um if you use a personal vehicle for Town business you get $500 per month and that is for the Building Commissioner so that's what the
6,000 is yeah um that's what that is I'm looking for the HSA thing um or whatever it is I yeah because if you look at the at the person at the person below they have an other and in the line there it says s
FSA Reimers per contract and it's the same amount if they look at the next person down yeah I see them I'm just looking at it in contract yeah uh yeah but I'm not seeing it in this contract she's in a different Union oh okay um so
let me look at that one um I mean we we can take it out and I can revisit it this this weekend and if it's there I'll provide it to Nelson and we'll add it back in we know it's a $250 item you already made me $50 on the clothing and I appreciate
that well I I think let's just hold where it is and we'll figure it out and if we need to take it out we know that you're okay with that but if it's in the contct perfectly fine if it's in the contract we have to keep it in the
contract so if if it's in the collective bargaining agreement so I'm want agree with that okay thank you okay y thanks it was yeah look a bit um to get started um I'm
gonna jump down to Janet um yeah and now is she at the top of a scale or something I I'm seeing that in column G you said 4% but the
calculation is 2.02% on the increase I believe the 4% is what the contract is this ship okay so that maybe I maybe I err in by addition so what should that number be
um I have 41978 4197 instead of 41170 yeah yeah so an additional $800 [Music] um we'll see what he
Contra she was Sports 41 137 oh so that's higher than okay that's not even this says for 4355 under
2025 um I think that's because it's including the longevity yeah and the FSA no I'm looking at the base oh really yeah no so it's not Foy do you have it there5
4355 it's 43550 okay so in 2025 see for base wages J is 4,355 if I jump over to the BBA the support staff line for sell for
wages 137 that should not include anything other than that that's just strictly wages the stiens and Longevity and all that are down on the addition lines oh that's an
that's what it looks like something to check I I will tell you that the FSA is spelled out in the clerical contract it is non-existent in the supervis in the supervisors um the four does that take
the 250 off the commissioner mhm yes so he gets 80 and he loses 250 he gets 50 50 and he loses 2 yeah then that isus two um so I'm looking at I'm doing Janet's
um salary or you know her her annual um pay it is 4355 so I'm not sure why 20 FY 25 yeah I'm not sure why the bva is showing the
41 137 okay so you you have actual hour we rates yeah I do Yep this the secret report yeah so that's fine oh the secret oh we have a second set of books that no this is all the payroll so I have say
that he's doing no this is this is just the payroll report so I have everyone's rates so I can so this is very wrong it's off by $3,000 no no no no no the 40 the 4,355 is the correct is correct the what
the bva is incorrect the the number in the BBA yeah which I'm not sure why that is um oh it's gonna ask next so the 41 170 uh is um indeed the the correct
amount you know um taking into account 4% let me just quickly the math before I you're doing 2% on the 40, 355 wait no actually it's it's off to it's 2% I have
2% yeah so so we need it to be 4% to be right so it's actually but he said he thought maybe we should confirm that it's 4% before we calculate no it is she she is in a clerical Union oh you just left well yeah I know she's yeah so 4
419 7 is the number rounding up because you know so do you make it 42 is that what you do ex the actual number is $1,969
and2 you don't go to Dollar in the accounting we round it up to whole dollars um it's kind of so the uh the longevity is still the
same oh and then the uh 250 so what is adding 10,000 receive from water department for inspections not inspection on budget what's that mean that under Janet or that that's the next
person okay [Music] Janet okay now we're on mute no I'm here so so if we're going to the next is
there another person because this is so they yeah the alternate inspector position is there a person in there there is a person that is an alterate inspector okay do we know his or her name um I used to know the
name Dana bar Dan bares yeah b a r n s Dana Barnes okay so now I have a person this is the one that we had the problem with earlier this year with the
fees remember and we had to adjust them it was $5,000 then we adjusted it down or correct yeah um and you know Bob can speak to why uh you know sort of why we needed an increase in that
position yeah so my this was not my deal this is the Fallout of a deal made previously but apparently uh when the water department Water Treatment Plant was built there in in lie of a building
permit fee there was a deal made for two equal payments to the building department for services of the building department in the amount of $10,000 for two years so we received the first one
unfortunately it wasn't it wasn't thought to thoroughly and it has to go into the general fund at town meeting last week uh there was a $5,000 movement of money that was voted
on that was cut down to$ 2500 that was part of the initial $10,000 so we have another $10,000 coming this year from the water department A Marked for the building department and inspections and that that money is
coming from for the alal but that's not what we were told remember the no we we didn't have that that that piece of it we we thought we were doing it that we thought it was going to be a stien for the alterate
inspector for the remainder of the year and we estimated with the balance in the account plus the additional munding funding that it would cover cover the expense for the year if not would we visit it in a special Town article so we had
FSE premise our premise wasn't right but again the question would be are there addition is there inspection work that is actually going on in a completed facility no there is there is it was
already completed um when um before the the plan was up and running right the work was been completed right so instead of a permit fee water department is paying Dana salary is that what we're
saying there yes essentially just I'm just trying to figure it out and now if I may the whole the 14,50 is not Agy I need about
$10,000 so you To Cut That by $4,250 I'll be happy to do that and I have no issue with that because uh his weekly stiping is like $200 is it two 250 he works for he works every Wednesday right he does Wednesday I do
Tuesday and Thursday inspections he does Wednesday inspections for about four hours at about $50 an hour give a take $200 about $10,000 here yeah so it's it's 200 a week so that comes to the 10
10,400 right so you're saying that at the end of the day you're willing to chip in 4,000 plus or minus to it to make the make the budget work yes at the end of the day you give me 10 you give me 10
you can keep four gotcha okay I see would in future years pretty much be the same 10 for the 200 a week to the the future years I'll work out I'm not looking to burden the town with an extra $10,000 to be quite honest with you out
of the town's pocket the reason we did this was because it was a new system that we had just put in place make sure it was working Eric had some extra money coming to the water department we wanted to make sure the town was serviced properly it is being serviced properly
um and you know I'll work out what we need to work out next year the we are looking to prepare a multi-year budget so knowing that helps us with FY 27 and then the FY
28 or yeah the the years before the FY 26 okay I'm happy to look at that and give you numbers if you'd like right is that it expenses right now now there now there
so we start so what over there and I don't know if you're with me and looking at as we jump from spreadsheet to spreadsheet um problem I have mine
okay 622 per difference right yeah oh the information I'm seeing there it's looks like buying it's a shared copier for the new one we're buying no this is um they have one in their oh I oh yeah
that's a new uh I wouldn't say it's new but there's still you know cost associated with it those are monthly includes the lease of 260 okay I get it and and estimated copies at 15 month um is this a stand
standard size copy or or are we doing drawing size hug no it's a standard siiz copier it's just used by several of departments downtown it's like a shared copier so okay yeah the the town is paying for it one
way or the other so we're just gonna put it in my budget but I thought we just did a new copier we did two of them one up here and one downstairs one I thought it was this one this one
well no no we haven't we haven't put it in yet no but we are correct but that's not the one that he's referring to that one's in his own office correct yeah it's in the building in Inspections Office so um the Board of Health
probably uses that same machine as well as well as you know the contractors who who come in to to print stuff so why was it 600 last year and 4,300 I see your breakdown for how you got the extra
funding new one but why was why is there a difference I think uh ARA money took care of it in the LA last couple years right yeah can we can we do this from free cash
um I suppose but I mean it's an ongoing expense though so it really does belong in the offra bu the past couple years it was a we we uh we um gave building
department some arpa money right that was for um because of the permit the online perit yeah and we also The copier stuff yeah that we was supposed to We were supposed to get you know different places in town hall where you could do
it anyway that looks like it what the Professional Service um what's the permit l payment for services the 15K so that is our uh our pering software
our online pering software my understanding is it's a couple years into the contract uh last year was paid for I'm not sure what fund paid for it out of the town uh but it was paid for out of a different fund Delson asked me to put it in the
building department the other towns that I work for do actually any El elic permitting put it in the building department fund I mean the building department expenses so the building department pays them I I know this was when Eric was here as our Building
Commissioner but I thought that there was no um fee like this annually and that any fee that would be would be covered by the cost of um the permit itself that the cost would be correct to
cover this fee so why I'm I'm confused then um I thought the Fe that charged by the building department was going to cover the the cost of the permitting software I went to all the presentations okay so if it's
going to be paid it has to be all it somewhere to get paid correct right right I mean it's so $10 so is there a revolving fund set up to pick up the the permitting fees I don't believe there is
um on the building department um there should be no the the permit fees must go somewhere I I think but it was Zero last year and it's 15K this year if it had been 15K last year I would be okay with
this meaning that probably offer last year it was supposed to be free to the town that because of the permitting the increase in permitting fees permitting I can pull up
the so why do we have it is we have to pay them I mean if $10 of every permit goes to permit link we have to we got to cut them a check every every month they send a bill for $1,000 or whatever the number is and we cut
them a check so it's got to come out of some expense account I'm not sure how the to how the accounting department would account for it but I I understand what you're saying it looks bad but but the fact is it is coming out of the permits you know you you issue 200
permits in a month you pay $2,000 that's how it goes yes so it's a wash in a sense so why yes where it's in a different account it's it's under like a a revolving account or some sort I don't
know exactly where all the building fees are okay we need to find this out before March 1st we don't have to argue it now right but it but it's it's you only pay for what permits you issue um correct using the
software so I and and last year there was a zero on that line and that software was in use so why is there 15K this year um I I understand why you put it in there because you want it to be accounted for somewhere but I want to
know where it's been accounted for over the past three years because this went in when I a selectman the last time around so who knows the answer to that I have I can look into it but more likely than not it was probably arug because there
was a arpa project um and that installed the software yeah I was I I I went to all the presentations that the building department did the vendors came in we looked at a cple different ones we picked this one because there was no
charge to the town once it got installed um uh do we own it well we um more or less as long as it we use it I was going to say like least software it's free as
long as you continue to use it as long as you keep using it if we stop using it then we don't own it it goes lot money so why is $10 going towards pay them because every the way the deal with the company is if you do 100 permits you
take $10 for each permit so that would be ,000 would go to the company however if you do two permits the company charges you 20 bucks um so it's $10 per permit it's like a software rental you're ring the software as you use it
for every use you pay $10 and the the permit applicant is the one the pays that fee so it was no so it was no cost to the town on a continuous basis and this shows that it is so the people were
giving people construction guys were coming in with checks and paying the $10 or $20 for their permit and it got put in an account and then when the bill came in it got paid out so the account is missing we don't know where it is
well it's not missing it's just where is it account yeah where is it yeah where where is it being recorded where building these fees being recorded don't you know what you do with those checks this this number varies I'm
sure that someone in the building department can tell us what they do with the checks I'm sure they give it to the treasurer and it gets yeah and and then the amount that you're build is based on the number of permits that you issue I get that I get
that at $10 you get an invoice and you have to pay it I get that but what I don't get is the Lost account or the it's not how is it being right where are the ins and the outs and it's never been put on here before because again this is a
guess maybe it will be less and maybe it will be more depending on how many permits we issue um right but the key piece is the fact that that that fee whatever that fee is comes out of the permit fee that
was paid yes so it doesn't so it's not something that the town has the budget for exactly that's exactly right it should be coming out of the same account as what you put in yes exactly so the question is line so let's just flag this
let's this is something that we can look at on March 1st and have an answer for because I hate to put 15,000 in the budget when you know and this 3,600 we can say okay this is covered by
the 4250 that we gained from the right I mean the other part is the permit money we take in is revenue that we get that goes into say general fund to pay this so it's kind of like the the debits and the credits all have to match so we have
it does need to be but our permit char should be more than it should be income producing it's more than what we pay of for the link right oh yeah but what I'm saying is the
software the we're not paying for the permanent software it's we're we're paying for the use of the it's it's like the licenses we pay for Microsoft Office yes but our taxes aren't paying this no the taxes aren't but revenue is revenue
is is that re the revenue come in probably general fund when it I'm wondering if there's a revolving for this it could be there well it should be something set up if it's in its third year oh absolutely this this and it's
been working we we need to find the work things behind because it's never showed up before I want that out of there it was Zero last year it didn't all of a sudden jump up to
15,000 so we we'll look into that and then adjust where from we we get why it's here and and what are the Professional Services of 4170 okay did you hear that
question looking for on the Professional Services line is 4,17 and looking to see what those Professional Services are I do not know 4 I I know it's for something good I just don't know what it
is okay um well I mean I'm being honest you know that's a good answer 4170 I will look into that and get back to you I honestly what was
that I'm sorry I same every year it's been the same every year and to this point in FY 25 the December report um there's only $720 left in that account and in 24 okay
well let's look 15,000 yep what that's a 15,000 for the in in Professional Services in Professional Services there the line item in in the 24 BBA says 15,500 I wonder if that would I that
could be the 15 that could be the 15,000 perit for permit l and maybe it wasn't separated out right versus up here that could be that could be C
things who how did they get their numbers each department um okay so is yeah we spent 4350 in so far in 2025 yeah so I I honestly will have to get back to
you I really don't know and I apologize but I'm not going to sit here try to fold my way through it fig out you probably heard me with Ty this is the this is the opportunity we we're looking at it and trying to make sure right siiz the budget to what the
requirements are so we will get that just do that comparison so um does anybody have any other questions are we good with building inspector yes we good with the building inspector okay we have
our questions but we'll we have questions but this is nothing add so I will I will ask Janet to give us the account of where that money goes when she turns it in and I will provide you with an answer for the $4,170 okay and the 15,000 right you're
gonna look the 15,000 up too right yeah that's what you said J well yeah I mean well I I we will ask Katie where she pays it out of so there's a account it goes into and she must pay it out of some other account so let's find all the accounts so we all can put our heads
together and get it right very good that makes sense okay consider it done thank you thank you have a nice night hang on it's kind like because normally the
building inspector gives us all gives us weights and measures in plumbing inspector and I I think those are all stiens and I don't think they change yeah Bob told me that yes no the plumbing the plumbing and electrical inspectors are Level funded from last
year okay um and the weights and measures same thing level funded including on salary or stien rather including what ining all y they're all they're all yep
we're all good with Yep they're all they're all level funded okay okay so thank you yeah all right so I don't understand so that doesn't have to be in the budget because it's level it will be it will be in the Omnibus budget these are the individual
budget and we will see the the big Omnibus budget it's going look very similar to the BBA every line okay so I guess good thank you Bob appreciate it thank you thank you all right thank you all right have a good
day night Roger is very patient I was gonna say Roger has been very very kind so quiet the real purple Recreation cemetery and Parks Recreation cemeter yeah Cemetery par
count 491 491 well the good news is so the small town collaboration was happening I any I know I I don't know Kim Craven sent an email this afternoon to
everybody she want to know who was going to attend oh they must have dropped me off I didn't see the email I didn't get anything either got the text from Jeff Gordon you get anything from Kim it was like three between three and
[Applause] is June 23rd 24 so what M did you say that 15,000 m in the bva say I don't see it in what I'm looking at for
2025 no this no I was looking at the 2024 actuals okay um which was the number again I moved my page 241 uh and under professional
servic between yeah three and four the the first line on that lower section uh it says Professional Services and it said the actuals from last from that 15 between 3 and
4:30 that's this fisal year no that's last fiscal year oh she ran I see okay I'm looking at the B number yeah the okay good to
go Roger with Roger Roger are you online yeah I i' like to preface with uh I discovered how a horse can sleep standing up we're doing good thank
you and then you'll be up in the morning yeah so what you're looking at with the department head increase and the operating forment increase those are contractual uh those are not Union
contract Administrative Assistant Pam is is is not a union nor are the temp seasonal guys Okay so just Pam and who Pam and then Andrew is
the um woman the operating who's the foran yeah yeah and he's he's contract okay yeah my temp help guys are not down down below on wages is all your
temp help all and I know yeah I see the sum to Pam Andrew yeah and I didn't realize Andrew had been with us and his longevity is going
way up but that's in the contract kind I mean that's he's been here a long time nice and I guess is Andrew in a different Union that they he get $1,000
allance allance yeah yeah Drew's not a supervisor Union he's on Highway Union okay and so Roger you're in supervisor 850 outfit okay Pam doesn't get any
non yeah pam pam salaries figured out between nine and 10 hours a week that's question I hadn't been asking so it's generally two benefited positions with you you and Andrew Andrew is yes
yeah and myself also miss George we miss George he with temporary who's George Roger who's George ohge you just said George
Georgette he's looking for another check oh I fired him dreww yeah he goes by Drew so then we have temporary help yeah
correct and that can be anybody multiple people there's like there's like six or seven wrapped up in that I was going to say some of them just summer only so they come and go you may not know who they are year over year
Well I got a couple guys that come in over to Winter to take care of the sidewalks oh [Music] yeah it's pretty simple he didn't make any mistakes nice job Roger and everything
is double funded um expenses yeah I'll level fund on your expenses nothing but it does the the total on the bottom says 1643 oh yeah there you go but on the on the on the summary sheet it says
10,293 so in the summary it says worksheet um I see 1029 yeah but the actual number 16403 should agree with Department expense on the omn sheet yeah so why is there $6,000 we're not
going to until we have the Omnibus sheets that no no no no it it's a mistake right here if you look at the fy2 numbers on on the detail on the expense sheet it does say it's 1643 yeah the but if you look at the
summary they just haven't been brought forward properly R can you see where whereing yeah that number was that number was carried over from a budget a few times ago because they had the
budgets separated differently for expenses on the Omni sheet right so now it's all one total so it should be 16 403 eight correct 1643 yeah and that's what it was in 24
as well the 16403 so that's well la this year it's actually 17876 so I think there's a a slight miscalculation somewhere was that because they went up on the communication on the on the telephones when they changed out the
phone systems uh let me see where the difference is uh energy went up um wasn't that energy went up uh because right now it's 422 but right now it's 5700 for this fiscal
year yeah they built that Eric built that in last year because of energy cost increases yeah got it but yeah you you are carrying uh the the higher energy cost yeah I supposed to go down yeah uh not
for we've already done municiple aggregation we did that about five years ago the community aggregation does not apply to Municipal build it's a separate so that 4227 for electricity uh
we probably should keep it at level fun at 5700 which is what it's um currently in the DBA okay so that's what makes it the 17 what yeah
17876 yeah but nonetheless it is a um no change from FY 25 to 26 that number's gonna be 17876 corre yeah6 with the change in the electricity
going from going up to 5700 excellent thank you got it now you can turn the heat off yeah now you put the heat back on okay so that's it yeah that's
it that looks like it one one budget one department and U we St forward 4% on the salaries and level funded on on
the expenses and CAU up so can I ask a question y I'm looking at the bva um 5821 Capital uh ceter column blah blah blah
$115,000 what is that is that something that never happened yet um I'm looking at the bbaa January 2025 so I think that was a um town meeting article it is um it sounds like Roger
were you approved for some sort of columbarium um a few years ago yeah is that still in the works yeah that's still in the works but that's that's coming out of my Cemetery sale of lots
fund because there's 15,000 in an article here for that yeah there was there was a change over where a few years back that the town should take over the cemetery s of lots fund and then they did and then we had to start
reporting those items in the budget so so is this an annual town meeting article that could be given up to Capital perhaps um it depends on whether they
allocated the money from the cemetery receip I think that's what it was is it was moved in the money's money's there for it yeah those are Cemetery funds yeah we'll need to look at each of
those articles and see how they were funded if it was funded with Cemetery um funds then it should stay with you um but if it's not then you know that might be a different conversation but we'll
look into it sure absolutely thanks Roger okay um sorry any anybody have any other questions for Roger okay we're all seter thank you Roger have a good night right guys thank you
have a great evening you too take care ready get some rest hey last one of the night one line which is that um dist District commission is that in the book it's not in the book it's not in
the book okay this is another one of those looks like it's going to be fund year year but touch on it just because it's in the it was in the budget and had identifying what we to have do you
know um which what what the code Department code is I'm actually trying to find two we're lucky there's not another person here from historic we have to have a COR to post but but we're not just you
know has to be before Oh wouldn't that have been something so it's seven people okay that's a pretty big group bigger ones get stuff done quickly M so more people need stuff done I think it's
under the yes we're all the same okay did some sdg last I think it was under s because you don't have a budget on your own so I thought it ended up there it did end up how much was
it not much yeah it was set up for postage postage in and mailing which hasn't been spent yet not yet no unless unless was done as a special
article it wasn't no no it was done as a budget [Music] line it been in the 2024 one as well I don't see it okay right we never had it before so while you're looking or
discussing I'm noticing in almost every single budget so far there is membership fees and dues subscriptions for every single one yep
including finance committee so if you join the M necessary absolutely for every single one it yeah anyway most most departments including finance committee we have dues that we pay to
MMA and the um and the finance but what what and you find it valuable it's worth every penny that we pay them I've found it and let me ask the new people that have the manuals from
them oh I think the manuals are if they're correct because does seems like they're manuals and what's happening in real life don't J just say I think it's very good but okay do
we pay question yeah yeah no no no I to that question is what are they and does everybody have it out itemized so that you know or is it going to be miscellaneous but what do we get from them well the books for one
thing and they have training classes and they have free the most important some fre yeah some are free yeah the ones I've taken are free if you conferences you pay for it us conferences but the classes that they hold you just sign up right they um and
I find them useful um I don't know I take advantage of those things so that I know what I'm doing um I suppose some people don't but I I would venture to say that there's somebody in every Department who does
take advantage of they're very good the ones I've gone to are very good if you need if you need a like mac Mass Association of conservation Commissioners if if you don't belong to that and you have a question you need
answer who do you call I mean um you don't it it's the it's worth I think professional memberships are worth it I really do um and I wouldn't pull those out well we if people are using them
right now if we're paying for it nobody's using it that's another story that's different but that's the question we can have as we continue per Department well have the bva from the um but that's what GNA tell us if are
using a well it will tell you whether we paid the membership or not I mean did they pay the membership so if you go it's usually like one of the last lines under expens membership yeah yeah and if you look at the very last line if they
expended it um it would be down to zero well a lot some of them know they don't expend the entire amount right so I I guess um because we when I was on conservation we would increase that every year if it increased you know
and it paid for the membership for each of the Commissioners right um same with planning board um just to belong to the Planning Association I think it's important we're all volunteers and who don't necessarily
have a career in the thing we're volunteering for so last year for the Board of Health the dos and membership they didn't expend anything so they didn't take advantage of it so I guess if you're not going to use it maybe you can take it
away right but I think it's important to be there that's me you I think you should have the opportunity to belong to a professional organization and and to learn more about whatever it is you're volunteering
for but that's me no I agree that I I wholeheartedly agree in education but what I but to Lor's point if they're not using it you right like Board of he they're not using it let's get that out of right or if
they're joining and nobody is taking advantage of it that's another I think question ask the next round only because I I belong to a ton of them and I have decided after lots of experience that
I'm dwindling down yeah if you don't use some's salary at those at that company right at that company exactly yeah asso yeah I mean I'm just browsing through 24 and you know there's several that they
didn't use or at all or they used half of it and there's a few there some that they used all of it some of them um they do it by the number of people like mac each of us had our own membership there was a town membership and then we and
then you paid a fee and so some people didn't want to have that membership but then you didn't get the the in you didn't get access to the online um how you do conservation information um
so so it could be that's why they didn't use it all is that they didn't have a full board or every member didn't want to be part of it but I don't know it's a good question though I G a lot that the town spends
for them all it's big bucks oh not that big it's thousands of dollars it's maybe $500 for each board roughly the police membership 18,000 membership line in the police is 18,000,000 now they did use it all but
it's 18,000 right now that's a good question where are they do in membership Fraternal Order of Police I don't I did notice that the other night yeah that's a lot of money some of them
might include some sort of um insurance or cover fire Ms was 1250 and 2300 and they actually used fire fire used more EMS used a little less so but think it balanced out
yeah we'll ask them I think that so 12 and 18 not using it right if you're not using it but if you are us that's that's what I'm saying that right there is $30,000 not to mention all the other
departments well I I wouldn't I know I'm not I'm not questioning that they're throwing it away it might be good to know important to ask that March just just come in prepared and we
with it um in of SEL think we think it's in Board of Select but we can't find it I I don't think we've done a budget um year last year last year was the first year no for a select
oh yeah we have to discuss budget we do yeah but we're not until later in the month okay so we need to put it is it on the 18th is on the 25th 27 27 then we need to add it to our we need to discuss
the budget in our next meeting 2018 I want to discuss it with our board before we discuss it with everybody here I think you should do a free fall and just come um okay that's what I think right
on the meeting I think we need to take the joint ose The Joint meetings and then we can so who goes first um do we want to talk more about trash before we do that or no no I think a lot lot more discussion
we get just I do think I do want to say I think we need to be thinking about what we as a town are going to do if the override does not pass and I think that on March 10th we need to go to the town and say okay we're asking for this
override if it does not pass this is what is most likely going to happen we don't have to make the decision until April but we have to have another budget and in mind where so I think we all need to think about how we do that
you know what do we do if we have to cut a million dollars the school you know if the override doesn't pass in two out of the three towns um and the school district has to go back the rules are they only
have to drop their budget by $1 and historically they've never dropped it by more than you know like 200,000 or 300,000 which you know where we had to then cut 75,00 000 or 80,000 but we
don't have the extra million so they're going to go for million it's 1.2 that they're asking us for 1.3 um we don't have it so you're saying the town has to go for the seven for the other if if the school budget
passes um in two out of three and we're on the hook for the 1.2 million then out of the budgets that we've been doing here yes you know I found confusing on that school budget there weren't any figures it was all percentages and I found that very they
did they they read the numbers to us I wrote them down as they were going they weren't up there very long they were so the video is online on the the school district's website right so you can go
through the video and then just pause it where you where you need to write down the numbers but yeah did go through kind of quick but yeah the video is online it was a right they had Jour at 11 it
wasn't as it wasn't as shocking it wasn't as easy to grasp as Denise pigeons at Mela she had the graphics and the whole thing she had the found I found it maybe um code 680
historic district commission special town meeting article 6 57 2024 historic so you are code 680 680 and it was a special town meeting article so do you need a budget if have
you spent any of it no no they haven't then then I my vote would be just keep you have the article if it's an article it's spendable over fiscal years that's what you told me and so so um and if
you're you haven't spent anything yet so if you aren't going to if you're going to be spending $100 for postage or whatever um it could take you nine years to use up that you know and so go for a
special town meeting article again this year the not this year I would wait until we need it we can use um Oh I thought you had to renew it every year if it's in the budget you do but if it's an article which is what
this was it's available that's like the 15,000 for the columbarium or whatever it's it's available until you give it up you know and say here I'm reverting it back to the town and it it goes over
fiscal years so we can use it we need to use it for the for the um mailing we're going to do a mailing to all the residents that are in the historic district so let them know they're in the historic district because a lot of people don't know that's an issue well as long as
you're not doing a townwide nailing say nailings are not cheap there's 100 properties in the district okay so take away churches so so so 90 just say 90 I mean postages I
mean unless you have to pay for the printing as well well we do we have cards yeah we're getting okay so it's probably going to be several hundred then yeah because posted a loan for 100 is like 70 bucks I think yeah okay so if you are
putting another article on okay the warrant closes next week we just leave it we won't spend $1,000 between now and July oh is is it next week or am I wrong is it March
1st the annual is March 1 March 1 I don't we need just leave it and depending on how much but that's this year what if you need more then see see how should yeah I I'm I hear figure it out yeah figure it
out we should protect it we should protect it okay okay okay that's the historic district commission I remember you got the money I I thought I thought it was an article someone had to stand up I think I had to
stand up whoes first um we open first I make a motion close the joint meeting close the joint oh that's right close the joint meeting with the board of dep
51 okay we got a motion in a second to close the meeting call J go ahead I'm sorry it's roll call vote to yes I was listening David Walker yes Mary Jan Churchville yes Carl hofus
yes gram Grant yes Hayes yes unanimous for meeting Clos okay I'll entertain the motion to close the joint meeting on the select board side at
[Music] 8:50 853 second roll call yes Laura shiff yes thank you all very much thank you oh I just have one question who um made the
motion scientists recommend this um who made the motion to close the joint meeting for finance Mary Jane Mary Jane did okay and who CL and who was second Jerry Jerry Jerry thank
you all right do we have to adjourn our meeting I think we did no you did theint we closed the joint meeting I think now we have close our meetings don't we I I'm just looking at at this our next meeting is February 18th we have to
review and sign payrolls but have we done that already this week I don't no that's not today because it's Thursday that'll be Tuesday I meant to say that was omitted I think we should adjourn Finance I make motion we adjourn the
finance commiss this evening at 8:53 yeah and we have a second roll call vote to join the finance committee yes David Walker yes Char yes and Grant yes Carol hoffis yes ha yes
unanimous We Stand adjourned