Good evening everybody. My name is Andrew Shepard, chair of the Towns and Planning Board. I call this meeting to order at 6:30 p.m. I'd like to have a roll call of all the board members present. >> Carol Hopsson is present. >> Hartley present.
>> Andrew Shepard. Please join me in the pledge of allegiance. I pledge allegiance to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and
justice for all. >> I'd like to thank all of our veterans, those who are currently serving here and abroad, their families, and those who contribute their time to public service. I think we owe them our gratitude. Uh, this meeting is being recorded and will
be uploaded to the Town of Towns and YouTube channel. I do not have any additions or deletions tonight. So, excuse me. So, 1.5 is to discuss and approve the draft meeting minutes from
December 15th. Did everyone have a chance to look them over? >> I did. Yes. >> Okay. Any any comments? >> Not for me. I'd like to entertain a motion to approve the minutes from 12:15. >> I'll make a motion to approve the
minutes of December 15, 2025. >> Awesome. >> I second that motion. >> Um, I got to get used to the new process. So, let's go around and say our name and our vote. >> Carolas, yes. >> Park, yes.
>> Andrew Shepard, yes. Thank you, guys. Okay. 2.1 review legal response of proposed zoning amendments to 145-29. Excuse me. So the so so that uses
allowed by special permit within the OCD are subject to a new provision via changes to the definition of hotel motel 2. >> Can I ask for a favor, >> please? Could you just let Karen speak
for a moment? >> Oh, most certainly. >> He's here as a visitor. >> Mr. Interm Town Administrator. >> I understand you have some >> visiting >> something to share maybe on. >> Yeah, I guess I just wanted to introduce myself and uh first and foremost say
thank you to everybody who volunteers on this board and cross-pollinates the other boards in town. I know there's a lot of folks doing a lot of the same roles, which is always fun and true of many, many communities in the Massachusetts. So, thank you. Um, you know, I'll work, you
know, sort of handinhand with Beth. I certainly come from a land use perspective to sort of help uh champion some of the projects you guys are working on and hopefully be a resource to your group along the way. Um, you sort of come from a development, you know, volunteer conservation perspective
in general. So, um, hope I can bring some of the the goals you guys have, um, keep being a champion for them and sort of taking it from there. So, I appreciate just a few moments and always happy to listen and, uh, ideally make the town administrator's office even more successful, uh, compared to, you
know, any other experiences you guys have had. Just keep working away. >> Awesome. >> And sorry for not being in person. and I had to run home to get the dog. So, I'm on doggy daycare in the afternoon sometimes, so I have to bolt out. So, I'm going to do it tomorrow night, too. So, I'm going to bolt out, come back for
a FinCon meeting, which should be fun, I've heard. So, I think Carol's Carol's gonna get sick of me real quick. So, >> I don't believe it. >> I don't think so. >> Yeah, we'll see. We'll have a little fun along the way, but um yeah, thank you for letting me uh join in and I'll
listen for a little bit and then let you guys keep doing the great things you're doing. So, thank you. >> Sure. Thank you. very kind. I you know certainly uh thank you. We appreciate you. We're glad to uh have gotten to know you in a different capacity and excited for this new adventure.
>> I hope so. >> Um okay. So 2.1 is to uh review the town council's comments on what we've been doing with the the zoning board. I don't know if either of you had a chance to read it over.
>> Yeah, I did. I did read his comments. >> Um, Beth, do you have any comments on that specifically, Evan? >> Okay. You've been more in the weeds, I think. >> I got a little bit difficult to follow,
but I think in general, it sounds like uh Yeah, it's going to be a difficult final, you know, approval by the attorney general, even if the town meeting does approve it. >> Sure. >> Yeah. Um, so I'm not sure if you can
draft different language or what makes sense, if you want to go back to the ZBA who requested it and ask them if they want to review, you know, what town council wrote and then take another look
at it. I'm not sure, you know, what that next steps would be. I feel like um or I guess maybe open it up to Heartley and Carol or you know what you guys had for for reactions or thoughts. I >> I guess when I read his comments
I got a little bit well first off it was like um it didn't seem like we should be presenting it for a town vote >> because it sounds like the state would come back and say no. >> Sure. and then we wouldn't look very
good if we, you know, if we put it out there and the town voted yes and then the state comes back and says you can't do it. Then the other thing as you go read further down, it starts talking about lodging. I
couldn't print it, but it talks about lodging fees and different things that apply from the state. >> Yeah. And so now my question is has this PE have these people because it designated a hotel motel have
they not been paying the fees >> Yeah. >> that they should have been paying all these years. >> I I mean I don't know how that works >> and is that money this town should have been getting. So, you know, this could
open up a can of worms that was. So, I don't know if we need to go back to the zoning board and say, you better look at what Adam wrote and rethink what you're you know what you're doing. >> Sure. Sure.
>> Yeah. Have they zoning board received this feedback? >> No. >> Okay. >> Harley, do you have any thoughts? >> Um I I agree with Carol. We don't want any trouble with the state. So, let's uh let's proceed with caution on this and make sure that when it's put together,
we'll we'll avoid any, you know, loose ends or unintended consequences. >> Okay. I so I would think that probably from from our end to take no substantive action, >> you know, I I'd feel comfortable with or at least like kind of kick it back to
the zoning >> the board and and let them review Adam's comments and see how they want to go from there after they look at Adam's comments. >> Yeah. >> Um I think that's >> agree with that. Um, Beth, would you
need a vote or would you feel comfortable with that? >> I think that's fine. Okay. Yeah. Just I'll just make sure it goes back to the ZBA for their consideration with the understanding that um the planning board is um not going to take any action on
it. >> Yeah. >> At this time >> certainly happy to entertain things in the future, but I think >> Yeah. >> Yeah. You know, not not right now. >> Okay. Yeah. Okay. So that's 2.1. 2.2
is the storm water management regulations first draft. Do you would I >> Yes. >> I'm sorry I didn't say I was here before, but Karen has his hand up. >> Oh >> yeah. Just on the topic of if you don't
mind me revisiting 2.1 there. Is there a specific question for the zoning board of appeals? because I think it's going to end up back at town council. So, I just want to make sure I have to be the one that works with town council. Is there something you want answered or
you're just not sure you're in the position to make a call on it? I I think I read it a little while ago, so I don't want to bring it top of mind, but I think my impression was more that it
didn't sound particularly robust from what the town council's opinion was on it. And it didn't seem like a sound idea to uh and maybe I'm reading it wrong, but to put it before the town and have a high level of
uncertainty about, you know, whether it's right, whether it's wrong, whether it blow back or not, and it just didn't seem to be a well enough proposed solution. >> Okay, >> Andrew. >> Yep.
If if you don't mind while um you're still on that one question, um I I think it is appropriate to send it back to zoning and tell them to see what Andrew said. We we have to uh an
attorney on that board and perhaps he would give a better interpretation um to then recommend something to planning after that. So, I think that's a safe way to go at this time. I also
think and perhaps Beth has already done this um because this was sort of said in the the couple of meetings that I heard was that the applicant or the current owner
really should have an attorney cuz I mean we've done spot zoning in towns and before and and it exists in towns and now so I know I I'm not an attorney and I don't have
enough experience to say that the AG's office will or will not um go along with this because they have gone along with other spot zoning before. So I I think you're right not to have an
answer now and see what else they come up with. So I just wanted to support that. Thank you. >> Thanks Lori. Okay, that sounds good. Um, okay. Two 2.2 is the storm water management regulations first draft. Um, Beth, what
I couldn't tell is I saw the approval to have town council review the draft. Is the draft that's there the has it been reviewed? >> Uh, well, it has been I'm not seeing it in the folder, but I'm pretty sure I put it in here. Um, I'm sorry.
>> I thought I saw approval for legal review. I thought I thought there was a request or something. >> Yeah. So, it went out to um legal u about a week and a half ago. Uh so, it is so it's already been reviewed. Let me
back up. All the changes were made. Um Bob Garside had sent them to me. I incorporated them and I sent that it's all in the regulations. I sent that to EPA. They came back and made a few comments. I incorporated those comments
and then sent it to sent it to Adam. Okay. So, at this point, we're waiting on um town council's review and if it can stay within the regulations as soon as we get his review, it's good to, you know, we can schedule the public hearing and and approve it and be done.
>> Okay. >> Hopefully, that's what what will happen. >> Yeah. >> So, >> awesome. All right. So, I don't think unless I know Brett had particular comments about storm water and he's not here with us tonight. >> Certainly, I think if there's anything
that he wishes to include that's reasonable and doesn't of course change the legal requirements of what needs to be in there would be worth considering at some point, maybe during the public hearing, but he's not here tonight to share those thoughts >> if he had. So, okay, we're good on 2.2.
>> Yeah. So, just so you know, 2.2 to is strictly for compliance with the AO. Yeah. >> Yeah. I just figured if we're if he's got something simple that had to do with that >> Oh, yeah. >> Then while we're already doing it and it I don't see why kind of looping it into one couldn't work.
>> You still No, because you still want to loop it through legal before you approve it. >> Sure. >> Yeah. And right now >> the regulations are at minimum, as you can see, we're adding to them to stay in compliance. I'm not sure there's anything that's
going to be taken out of them at this point. >> I get you. >> Just my guess. >> Yeah, sure. >> Okay. So, 2.3 is the economic development project DTA final report. >> Oh, yeah. I did get an up uh date from
Glenn Eaton. I believe he said he would have it the final done um by the 14th and that um was incorporating the comments that we received. there weren't a lot of comments submitted. Um there
couple of them that you know I sent along and they were going to finalize it and send it back um by Wednesday the 15th and then he wanted to come in and meet with me um for a work session just to make sure that the document was
adequate and then then we'll u bring it to the next board meeting. Yeah. >> Either that or I'll circulate it after we have that meeting and you guys can look it over. Okay, so the 2.4 is the route 119
corridor analysis study implementation update. Uh so Beth and I were part of a meeting with uh members of the Mass DOT District 3 and that was a I think it was an okay meeting. Um they had like a
pretty large team on there. We kind of asked them, you know, about the process and stuff. They they certainly didn't commit to doing anything or any money or reforms, but the biggest thing that they committed to was that they're including the whole corridor in their RSA, which
was a what's it road survey, >> safety audit, road, >> road safety audit. >> Okay. >> So, that's kind of their first step before they determine if they're going to put any state monies towards anything. They did tell us that one of
their main metrics for viewing um how they contribute state dollars would be doing an RSA and then certainly if it fell in like the top 200 um I can't remember what they called it like >> oh yeah
>> incidents or traffic problem areas. Um >> Right. Right. >> And that they did they haven't looked at it previously as a corridor. They've only looked at it as a inter the four-way intersection. >> Okay. >> And that intersection had not did not
make that top 200 list, but we don't know enough. We briefly were able to email back and forth with Brian from MRPC >> who helps with the presentation. >> Yeah. >> And I'm not I was wondering if you know
when you expand the quarter, you're starting to add a lot more crashes and incidences and stuff. >> How far is the quarter? I mean would >> I think it's Edwards Road to >> just that section the one that the study >> correct the one that MRPC >> Okay. It's not going to go further. >> No, I don't think so. >> Okay.
>> But now the state's going to look at it as a corridor opposed to just >> Okay. But just that one. >> Yeah. That one section that they did the study on. >> Okay. Yeah. So, and it sounded like they they wouldn't commit to any hard dates or anything, but it sounded like, you know, February, March, they would try to
start studying it. >> Okay. But I I I guess I'll remind the board from the earliest conversation I had with them because I know there was I don't know if it would be contention or just concern about what could happen there. Uh they they told me that it was
at least a 5 to 10 year timeline if there were to do anything >> at all. Yeah. It's never Yeah. But I did see what was was it the highway department head said he could do
a couple of small things for improvement there. >> So I thought that was kind of >> yeah encouraging >> said that. Yeah. So, >> absolutely. And there is an example um Andrew was saying an example of a road
safety audit that we were that was shared with us. If you guys want to take a look at what that looks like, there's one that he provided. Brian from MRPC provided an example and I can send that out just so you know what they're going to be doing out there. >> Okay. >> That's not in the folder, is it?
>> It's not, but I do have it in the email, remember? So, I can drop it in there. Take a look at it. just kind of see what they do. >> A good start. >> Yeah. >> So, let's see. Okay, so we're good on 2.4
uh 2.5. Appoint appoint a planning board representative to the capital planning committee term to end on June 30th, 2026. Carol, I understand you held that for three years. >> You bootlegged it.
>> Yes, I did. >> Yeah. Um, would you have I >> don't No, I I actually only did it for a year, but I guess my term was three years. See, I thought I thought I was good for >> Yeah. You enjoy it so much.
>> It's not bad. >> Would you have any interest in continuing? >> Sure. >> Yeah. Okay. Um, so I'd like to entertain a motion to appoint Carol to the capital Planning Committee with a term to expire June 30th, 2026.
>> I second the motion. >> How about you make it and I'll second it. >> Okay. Oh, sorry. >> That's fine. We're >> I make the motion to appoint Carol Hoff's, our planning board representative, to the capital planning committee term to end on June 30th,
2026. Second. Uh, I'd like to go around the table. >> Can I vote? >> You can. >> Carol says yes. >> Heartly pleasure. Yes. >> Andrew Shepherd. >> Thank you. >> Okay. Congratulations, Carol. >> Great.
>> Okay. 2.6 is the ZBA mandatory referral. 241 247 Main Street. Um, I I looked it over. I didn't have any uh direct comments. I'm not sure. Is is that the building where the rug place is
underneath? >> Yeah. >> Is that where they want to put the >> They're proposing another unit in the in the basement. >> Yeah. I think there was a flooring store >> here or something. You got flooring store. Is that going away? >> Yes. >> Oh, that is >> I want to convert that to a residential
unit. >> Yeah. >> And I was going to go go see them, but I guess I won't. They closing down. So, >> um, >> did did either of you have any more com any comments on those? >> No, I looked at it. I was like, it's
fine. I think there's a form in there for referral. >> Yeah. >> Yeah. >> Right. No comment. Okay. >> Hey, Carol, they're in Littleton now. So, >> Oh, they're in Littleton. >> Same people. >> Oh, okay. Thank you.
>> You're welcome. >> We're in Littleton. >> I'll catch you offline. Okay. All right. >> So, 2.6. Now, let's go. Okay. Section three, 3.1. Um, so Harley, would you be able to read
just about all of these? 3.1 is a letter to the towns and planning board from Peter Campo Basso who who currently is on and Esquire and it's the release of the performance guarantee harbor trace
road coupidge way dated 1215 2025 offices of Peter A. Campbaso PC. Dear Andrew, this letter is a formal request pursuant to the Town of Towns and General bylaws, Chapter 175, article 2,
section 175-9 for full release of the $20,000 bond and accumulated interest for Harbor Trace Road and Cooper Way. This bond was placed with the town back in 2008. See
paperwork attached. Evidence of completion of the ways and utilities has been provided to the board and department of public works. Six complete sets of asbuilt plans and profiles as well as the recorded easement deeds were
provided to R. Eric Sigel, town administrator last January, 2024. Please place this record, this request on the planning board's agenda for its January 12th, 2026 meeting. Let me know
if you need anything further. Thank you. Very truly yours, Peter A. Campbaso, Esquire. >> So, Peter, I see that we have you on, I think. >> Yes. >> Um, but thank you for the letter. I I believe, you know, of course, we are in receipt of it and I believe it's being
processed. >> Yep. And we have a warrant that you guys can sign tonight. Should be in your file. I didn't give it to you. Well, here it is. you can review it and sign it. >> I don't I don't have any issue. I don't
know. >> Yeah, this this goes back to an original subdivision that was approved back in I think 2001 2002. There was a triparty agreement originally with with a lender and the developer and it converted to a
performance bond and then uh once the majority of the work was done it the performance bond was reduced to the remaining $20,000. So took a while to tighten up the loose ends but it finally happened. So everything was signed off. I keep saying last year but it was
actually in 2024. So um but everything seems to be in order. So, uh, makes sense to release the bond at this point. >> I believe we're we we're in the process of signing the the warrant now and
we'll give that to Beth and processing time will be municipal, I believe. >> Yes. >> Andrew's question might want to just take a vote there. Just, you know, vote to approve the warrant for payment. >> Okay. Uh, like to entertain a vote to
You read it. >> Okay. >> I'd like to entertain a vote to approve a warrant for payment for uh for the release of performance guar
guarantee for Harbor Trace Road Coupe Bridgeway. You can say so moved. >> So moved. >> Second. Second. Okay. Motion's been made. I second the motion. Fantastic. >> Okay. Go around for the vote. >> Carol House. Yes.
>> Bartley Paw. Yes. And Andrew Sheepard. Yes. >> Thank you very much. I appreciate your time. >> No problem. Thank you. >> Have a good night everybody. Do you need >> Do you need me any further or are we all set? >> No. >> Yep. We'll work with um the treasurer as
you saw in the emails and uh make sure we get that checked to you. Thank you very much for your your help, Pat. >> You're welcome. >> Have a good night. >> You do. >> Good night. >> Okay, Harley, would you mind reading 3.2
memo to the planning board? 3.2 from Sher Bean, senior planner of MRPC. >> Okay. The Montichus Regional Planning Commission, MRPC, is beginning the early stages of developing the Federal Fiscal Year, FFY
2027 Unified Planning Work Program, UPWP. The UPWP for the Montichus Metropolitan Planning Organization, MBO, is an annual financial programming document prepared as part of the
federally certified transportation and transit planning process. This document outlines the MPO's transportation and transit planning tasks, including associated budgets and funding sources for the current program year.
The purpose of the UPWP is to ensure a comprehensive cooperative and continuing 3C transportation planning process in the Lminster Fitchburg urbanized area and the Montichus region. It also promotes coordination of planning
efforts among communities within the region. If your community has a specific project need, please let us know. Example tasks may include intersection studies, corridor analysis, multimodal studies, walkability, bikability,
trail planning, safety analysis, freight truck issues, transit related studies. If you have any questions, please contact me at 9783457376 extension 315 or sbanmrpc.org. we can discuss your ideas and how they
may fit into the UPWP. Please note the studies are funded through our transportation planning contract with Mass DOT, Federal Highway Administration and Federal Transit Administration and do not require local funds. Some studies can serve as
background information for communities to initiate projects with Mass Department of Transportation potentially leading to improvements in your community. Please submit your project request by February 6, 2026. >> Thank you, Marley.
>> You're welcome. >> Um Beth, do we have any ideas or anything we would submit? >> I know that the Route 119 corridor study, you know, is is recently been received. >> So, um I think there was one other
thing. I don't know. I haven't I figured the board would discuss some of the ideas something to Sherry but >> do you guys have any thoughts or ideas or >> no >> the uh one thing that I thought have thought about and this may be a silly
idea or it may be unapplicable would given like thinking through the 119 corridor analysis >> and kind of the length of time it would take you know what could we do on our end to attempt to incentivize something >> and I have wondered if it would be worth
attempting to see if we could get MRPC like we did with Joe Bole to think about like an overlay district for that area of town like the shopping center and such. >> Yeah. And I think the only mechanism to get
private funding to do any change there would be able to say something to the effect of, hey, you know, if we zone or provide an option for some higher level of density housing here, you know, it's not state required and we're going to require given the proximity to the
river, you know, maybe you trench sewer from PEL and when you're doing that, we want you to change the traffic flow, you know, in and out of that area. That's just kind of like a thought either silly or not silly that I've thought of.
>> Oh, got frozen sewage. >> Yeah. Or some of it. >> Oh, didn't know that. >> You know, certainly have no idea if they've got capacity or anything like that or their particulars of doing something like that, but I don't know if that would be applicable under this or I
>> this seems more granular >> transportation related. >> Yeah. Yeah, I mean there's one thing that I mentioned is do you remember in the presentation where Grace was talking about that that Squan the accessibility of the trail? >> Yeah. Yeah.
>> This particular >> Yeah. >> one here. Remember this? She was talking about that project and that's what I'm wondering if you know she had mentioned leap funding for >> Oh, from like going from Hannah's down to the trail kind of access.
>> Yeah. And I'm wondering if that might work where it is related to pedestrian, bicycle, and you know, transit. >> I mean, I've walked behind >> um the interference there. There are there's places where it's really not
that it's just a short little It wouldn't take much to make a short little path. >> Yeah. Maybe, you know, make it ADA accessible. Something like that. move traffic in this back corridor, you know,
and connect to the Squanook trail. I think that's more it might be a possibility to do at a UPWP, but it really has to be related directly to transportation. >> That is, right? >> I think it might. >> It might
>> because if you wouldn't McDonald's is a little steeper slope. >> Oh, yeah. Um >> would um Beth, would you have time to put together something a type of application? >> I would. Yeah, I'm gonna I have reached
out to Cherry Bean regarding um already just a general thought, you know, what she thinks this might be applicable um as a spin-off to the group 119 quarter start. >> Sure. Sure. >> You know, so we'll see what she says. Yeah.
>> Yeah. Lori is our select board rep. Do you have any thoughts or ideas or has the select board thought about this? >> If you're still with us? >> Uh Lori, if you mute. >> Yes.
>> I'm just trying to juggle three things at the same time >> going into water. So, I don't have anything else for you. I just wanted to listen to what was going on and had my thoughts on that uh zoning issue.
>> Sure. Sure. Got you. >> What What was that, Lori? >> Do you have any questions for me? Well, I right now we're just discussing a MRPC request for projects relative to transportation. >> And we as the planning board, you know,
one of our ideas is more uh pedestrian um use within that corridor analysis and integrating the rail trail to the Harbor Village Plaza. But I wasn't sure if if you as select person or if the select board had any distinct thoughts or
desires for transportation studies or anything like that. >> Uh not anything that we've uh you know spoken about, but I certainly would be in favor of any enhancements to the rail trail >> or access to you know and the
continuation of if that was a possibility for them to do. Um, Harley should be able to from his uh MRPC meetings get some input from uh the commissioners or uh whoever the planners
are now that could help us with that for sure. >> I would keep on them. >> Yeah. Okay. Yeah. Sure. Yeah. Bet's going to, I believe, work on getting feedback and see if uh if we can put in an application on that. >> Yeah. >> Oh, definitely. and make sure Karen knows because he is still doing our
grant applications. >> Yep. >> Okay. All right. Sounds good. Thanks, Lori. >> Okay. >> Okay. >> Okay. Hartley 3.3 >> 3.3 >> letter from Next Stamp. >> Yes. >> So, um this one I think do it's
addressed to Andrew, right? >> Technically, dear members of the towns and planning board. >> Oh, okay. >> That's addressed. >> I don't know. I don't think you have to recuse yourself from this. This is correspondence. Yeah, >> we're good. >> I guess for the record, I'll say I recuse myself, but I'm because it's just correspondence, I'm not going to leave
the room. >> Sure. >> Dear members of the towns and planning board, we appreciate the board's review of our annual vegetation report and the deliberation held during the October 6, 2025 meeting. Pursuant to the board's 3 to1 vote
approving the existing site landscaping configuration in which the landscaping was described as neat, well-maintained, and without vegetative screening. We hereby submit this formal request to amend the special use permit and the
corresponding site plan to conform with current site conditions. The requested modification pertains specifically to the removal of the vegetative vegetative screening requirement and the associated conditions outlined in the original
permit. We respectfully request that the planning board approve this modification to bring the official permit documentation into alignment with the project as it exists today. Please advise if there are any additional materials or procedural steps required
to complete the modification process. We look forward to your confirmation and are ready to provide any further information the board may need. Sincerely, Lawrence Provos III 101 Summer Street, second floor, Boston, Mass 2110.
Next one. >> Okay. And just a follow up on that. Um I did re have been uh in correspondence with the print holders and um they've been advised that for this modification they need to file for modification of
the original approval >> and I've had a look at they've sent me a draft of that already just for a quick you know how's this look and I' I've been correspondent you know back in correspondence gave feedback on that um and I expect that they'll submit that
you know in the near future. Okay. So, >> okay. Um Harley, would you mind also doing 3.4? 3.4. Uh this is from the Dillis and Roy Civil Design Group. U addressed to us the
planning board. Dear members of the board, on behalf of the applicant applicant, Dillis and Roy Civil Design Group, Inc. has reissued the attached quote uh asbuilt plan close quote dated January 6, 2026.
The plan depicts the installed infrastructure including the roadway, culdeac, storm water swailes, check dams, culvert culverts, detention basins, and outlet control structures. The attach plan was previously issued in
2022. I performed a subsequent inspection of the site on on December 30th, 2026 and found the current site conditions consistent with the previously issued plan and associated photographs. As such, with this letter,
I am certifying to the board the storm water system was constructed and is functioning in accordance with the approved plans. There is a further certification found on the attached plan. We trust this meets your needs at this time. If you have any questions or
require any additional information, please do not hesitate to contact me. Regards, Civil and Roy Civil Sign Group Inc. Gregory S. Roy President. And uh to follow up on that, um both
highway that did review staff has reviewed the asbuilts and highway um did go out today and do the final site inspection as did I for land use and I put we both our reports are in the
folder and um I did reach out to the applicant because this what this is is all documentation for the certificate of completion. That's what they're trying to do, which is almost complete. Um, but I did note a couple of things that they
needed to do. They need to um do some recording of the operation and maintenance uh manual and the erosion control plan. Those two things have to be recorded at the registry before the board can issue the certificate. Okay. So, um, I did send them that email today
and I, you know, I put a copy in your folders and, um, we're waiting to hear back now from, you know, from them and and hopefully at the January 26th meeting, we'll be able to go ahead and issue that. >> Okay. >> It's almost there.
>> Good motion. Good forward movement. >> Partly 3.5. >> 3.5. This is from the office of the lady select board towns of Massachusetts date 12:30 2025 to all elected appointed officials department heads boarding
boards and committees from Sabrina Moore administrative assistant to the town administrator and select board re annual town report 2025. Once again it is time to start preparing for the annual town report. I would like
to take this opportunity to thank everyone who contributed to the annual town report 2024. I am hoping for 100% participation again this year. Annual reports should be submitted by Friday, January 30th, 2026. Please submit your
report to this office via email in word format with black writing. The font should preferably be Garamond size 12. Pictures are appreciated and can be sent as a separate attachment or integrated
in your report to select board townsmass.gov. All elect appointed officials, department heads, boards, and committees. Just a reminder to please have your reports be factual, omitting feelings
and/or opinions. Please include summaries of financials, activities, projects, and goals of 2025. I understand most boards and committees are volunteers with limited time and resources. If anyone needs assistance with their report, please do not
hesitate to contact me. Thank you. >> Okay, >> Beth, how has this been handled? I take it this is the report I read in the annual what is it book? >> Yeah. report where
>> most all chairs or committee heads write a little thing. >> Yeah. >> Um >> everyone submits something >> in the past. Has Lori written what she was like something up or >> I generally write it. Lori and I have drafted it together and you know I give
it to her and she drafts and you know edits and that kind of thing and then the board reviews and votes on it and then it goes to the final. >> Okay, cool. Have you submitt >> you haven't drafted one yet, have you? >> Uh, nope. I was just looking at this. When is the due date again? Uh, Friday,
January 30th. So, yeah, I could circulate it before the January 26th meeting and that way you can have a chance to everybody will have a chance to review it. >> What do we use for pictures of this? Didn't we use a a picture in the
>> What would you like to use this year? >> Should we do a group photo? >> No. You don't want to be memorialized in the town >> in the town handbook. No, >> we did submit a photo once. >> Yeah, there was the I think the harbor
church was the Harvard church. >> Oh, yeah. >> And then others have not been just been like the river natural photos. >> The fire museum. >> Yeah, that would be great. No. >> Yeah. >> I mean, >> yeah,
>> the fire museum's really pretty. >> There's some guy I seen it on Facebook. There's some like local photographer that's taking some stunning shots. >> Oh, really? >> Of the fire museum. >> Oh, great. >> Norman Bard. >> Yeah. Okay. >> Oh, good.
>> For free. And he they're wonderful. >> Oh, nice. >> That's a great idea, Carol, too, about the museum. >> Yeah. All right. Cool. Cool. Okay. So, that's good. And then Harley, take us home on the >> I'm happy to.
>> 3.6 Town of Broton Planning Board notice of decision. Notice is hereby given that the Bratton Planning Board voted to approve the major site plan review application for the construction of an MBTA community multifamily residential
development pursuant to the code of the town of Brotton, chapter 218 zoning. Property location 500 Main Street. Cal Federal Board of Appeals. Notice of decision granted special permit to allow
a home occupation for the purpose of operating a onechair hair salon to be located in a small studio within existing space in the existing residence. Property located at 107 Rotten Street, Pero, Massachusetts.
Town of Pero, Board of Appeals. Notice of decision. A special permit has been granted for a zoning board of appeals special permit at 119 Wall Road, Pero, Massachusetts. Town of Shirley Planning Board. The town
of Shirley's planning board will conduct a public hearing at 6 PM on Wednesday, January 21st, 2026 at the town office building, 7 Heatiway, Shirley, Massachusetts. Applications submitted by Brandon McCay, Apple Valley Homes LLC, 3
Old Farm Lane, Prol, Massachusetts. public hearing for a site plan review per section seven of the protective zoning bylaws and special permit per section 3 uh 71
C5 relating to use regulations uses allowed by special permit from the planning board detached single family dwelling. The applicant wants to construct a single family dwelling on each lot.
Town of Lunenburgg Planning Board public hearing January 26th 60:05 p.m. 17 Main Street Lunberg, Massachusetts 301 Massachusetts Avenue Planning Board site plan approval.
modify the existing parking striping and signage resulting in an overall reduction in the number of parking spaces while expanding the number of pickup parking spaces. Location 301 Massachusetts Avenue.
Town of Lunenburgg Planning Board. Public hearing January 26, 2026 605 p.m. 17 Main Street, Lutenberg, Massachusetts, 1 Main Street. Planning Board site plan approval for the remodeling of the building at 947
Massachusetts Avenue to accommodate the installation of a Dunkin Donuts which will utilize the existing drive-thru window at this location. And finally, zoning board of appeals towns and Massachusetts. Um the um
zoning board of appeals will hold a public hearing on Wednesday, February 4th, 2026 at 6:35 p.m. for a special permit under zoning bylaw sections 145-65 and 145-27C3.
The mixeduse building at 241-247 Main Street, Assessor's Map 51, lot 94, lot zero, was previously approved and built with four two-bedroom apartments and one and two one-bedroom apartments. The applicants proposed to convert a
basement commercial unit to a one-bedroom apartment while removing onebedroom from an existing two-bedroom apartment, converting it to one bedroomedroom. This keeps the total at 10 10 bedrooms to comply with the
approved septic permit limit. And those are are the communications from our neighboring towns. >> Thank you very much, Harley. >> You're very welcome. Um, as always, there's the citizen planning training collaborative with online courses.
And our next meeting is scheduled for January 26, 2026 and then February 9th and February 23rd. Anybody? Yeah. Do you know we're not we're missing anything or any other comments from anybody? Good to the order.
Excellent. Like to entertain a motion to adjurnn. I'll make a motion to adjourn at 7:18 p.m. >> I second a motion. All those in favor?