okay good evening everyone my name is Laura Shiffren and I will call the meeting to order of the select board on April 8th 2005 at 6 PM um roll call Veronica Cal present present would you all join me in the
pledge of allegiance i'm going to remain seated yes please please over i pledge algiance to the flag of the United States of America and to the republic for which it stands one nation
under God indivisible liberty and justice for all i'd like to thank all of our veterans as well as all of those in our military that are serving here and abroad all our first responders as well
as all of their families we owe you a debt of gratitude we appreciate all of your service i would also like to um thank all of the volunteers that we have that do serve on our boards and communities u
both appointed and elected and for all that they do for the town we appreciate and would love to have more of you um I don't have any other additions or deletions I don't believe
right okay then I will just add that we do still have a lot of positions available uh let's see i believe we have a deletion would be the 311 minutes yes oh yes
but we do have the March 10th 2025 is there a motion uh I move that we approve the minutes for March 10th 2025 and I second any discussion i know we both reviewed I reviewed and I have Okay and
I just had one strike out and that was done okay okay so on to We have to Did you second it do we have to i did second it okay and we discussed uh roll call vote veronica Kettle yes
laura Shiffron yes okay we have a couple of minutes so we're having those couple of minutes we're even early for the 605 go to 3.1 if it pleases the
board to appoint Joseph Lennox as PDM firefighter paramedic to the Towns and Fire EMS department with an effective date of April 21st 2025 is there a motion uh I move to appoint Joseph
Lennox as a PDM firefighter paramedic to the Towns and Fire EMS department with effective start date 421 2025 i second any discussion none for me hearing none roll call veronica Keel I laura Shiff I
3.2 appoint Joe Pakula yeah i think that's the best I could do with that as PDM firefighter paramedic to the towns and fire EMS department with an effective start date of May 1st 2025
um I move to appoint Joe Padakula as PDM firefighter paramedic to the Towns and Fire EMS department with effective start date 512025 and I second is there any discussion hearing none roll call veronica yes
laura yes okay um yes 4.1 highway request for use of chapter 90 funds resurface Greenville Road resurface Hillside Drive is there a motion um I move that we approve the highways
request for use of chapter 90 funds to resurface Greenville Road and to resurface Hillside Drive i'll second for discussion i I had a question on this and I thought maybe Jill was going to be here i I did speak
to him okay as to how he determined where to use funds yeah um he didn't get into specifics um but I I did ask him if um you know his presence was was needed or not he said it's pretty standard
um every year the select board kind of um relies on his knowledge of the roads and the conditions and what needs to be done with you know and um so every year he you know
he's based on every all his experience and and the conditions of the roads you know he'll pick a handful of roads to to to pave and this year He's you know targeted Greenville Roadside Drive and
what he also said was this is just sort of the spring um portion of the paving um in the late summer time frame he'll have another request for you to do a few more streets um you know later in the summer into the
fall okay so so this is just his um his initial request for this paving season okay i'm just wondering if we could have a discussion with him afterwards just so that we understand a little bit more because I know a lot of our roads um are in need oh absolutely
and you know it's it's one of those things you know we're doing these two roads there's another 10 that need to be done so um Okay i mean honestly at this point um it's very difficult um to really be caught up unless we we have
like the pavement program that was you know cut out of the the operating budget without something without an infusion of money like that you know we're kind of always going to be behind the eightball um but it you know it's not a problem
unique to us um but you know it is a a problem nonetheless okay and and we are getting more chapter 90 funds this year and there is also another bill isn't there that's um I was going to say I thought there was coming up for
discussion um infrastructure verbal testimony this week I thought yeah it's on Thursday yeah so So that's part of the the bill that the governor is looking to increase chapter 9 money and and you're right we did receive um close
to $300,000 more than what we typically get we're we're receiving just under $700,000 and normally we get just over $400,000 we did talk about that right so um that's a welcome um change and I think
we can probably get a little bit more paving done um but not only this um when I was talking to Jimmy today um striping is actually part of it you know just because you do the roads is fine but you still need the lines repainted and some
of them are kind of um fading so um and then uh it it'll be um the cost down the road okay um but striping nowadays
is actually not cheap either um not on this no and you know so I guess striping there's maybe like three different levels there's a really basic like I forget i think he said it was ceramic based paint that's like kind of
like the the cheapest way of painting doesn't last very long and then the the middle and third tier it's uh it's it's actually like an epoxy or like a plastic um material it lasts a little bit longer
but given New England winters you know after two or three years it's kind of has to be done yeah and like I said restriping is actually not cheap at all it's sometimes well over $100,000 and so
that striping Yeah so that could be a quarter of the chapter 90 budget um so you know we're we're definitely stretching the dollars okay you want a motion did we make a motion
uh yeah we did we seconded for discussion oh yeah did we i did I seconded for discussion so my question I guess the only thing I want to say is that for these two roads the amount that's being spent is
374,000 and $60 yeah um Jimmy um came up with a rough estimate you know the length of of of the road and sort of the materials that are needed so you know and that includes the lining no um the p you mean the
striping the striping that doesn't that that's I didn't see it on here this is purely just um to resurface it okay uh Veronica Co yes yes okay take your time
sabrina is the other person that's online um representing oh yeah they are i see a T 13 y I'm telling you something about this room okay okay sorry about that her cough is
um spreading i did it was over a month at one right my cough is luckily better now i want to go back to 605 even though it's 610 press for one day special license
alcohol by tavern 13 for Mother's Day market event at Birch [Applause] House May 2025 from 11 a.m to 3 p.m is there a motion um I
move that we approve Tavern 13's request for a one-day special license alcohol for the Mother's Day market event at Birch House Botanicals on May 10th 2025 from 11 a.m to 300 p.m
i second discussion i believe Taran 13 is um on the Zoom right now virtually if they want to um speak on that a little bit um so we have done events here in
the past um we've done a couple events here in the past um this specific event has been going on for years they've moved it this year from their Lemonster location to Townsen um so we're very familiar with the event um it's a lot of
you know brunch beverages um last couple years has been a lot of mimosas um and I think we did mimosas wine and beer um she does a great job with the coordination she does great with signage
um blocking off areas we work with Lauren a lot so I have I have no concerns with anything um she plans she's very thorough where where's it going to be held it's in Birch House so she has vendors inside and then us and food will be outside um
I did ask her about rain if there's a rain date and she said no if there's um rain that day she does plan on rearranging the indoors so that everyone will be inside um so and and that I believe happened last time as we got moved inside and there was plenty of
room we had no issues does everybody know where Birch House is it's Salt and Sage isn't it um down uh 119 West Townsen it's the old um is it
across from unfinished burnt yeah yeah the the other building the um where they had house squares the settle shop so the event itself takes place in other cities or towns and they selected towns in this year um no they own another um business
in Lemonster so the owner of um Birch House Botanicals um is like a partner with someone who owns um another business in Lemonster so we work with both of them a lot
okay that'll be nice thing yeah they they do a great job all right any other further discussion not for me um other than well wait other than to ask did we get all the um did everything
come in Sabrina okay all right uh in that case um Veronica Cal yes and yes okay thank you thank you have a good
night you too you too thank you check that out mother's Day okay 5 to 6:15 so Michelle would you like to join us michelle is here to talk to us about
the uh of regional energy yes thank you um before I begin I first wanted to thank the town administrator Nelson Moy for inviting me to this meeting and as the uh select board as well for having me here tonight um and before speaking
about my experience and what I will be doing with the um four towns as part of my position um I just wanted to provide a brief overview of um the Northern Middle Sex Council of Governments um in case anyone is not familiar with them
um so NIMCO the Northern Middle Sex Council of Governments um also known as NIMCOG was established as Massachusetts 13 regional planning agencies in 1963 nimog works with nine communities
in the greater l area and is governed by an 18 member policy council comprised of local elected and appointed officials and the goal of the organization is to increase the capacity for municipalities
to foster regional collaboration and coordination so we are a 14 member team and we provide um planning planning and regionaliz regionalization services to communities in transportation economic development
uh sustainability housing zoning just to name a few areas of uh focus as for my experience I prior to joining NIMCOG I was part of a um consulting firm that focused on energy efficiency research
throughout Massachusetts and it was there I conducted energy audits in residential buildings and I received my certification as a home energy raider um a HERS raider and um prior to that um
during my degree I worked for multiple municipalities in Texas and I helped um with public outreach and education related to sustainability um as well as um mapping and updating the city of San
Marcos's um database of environmental hazards and in 2022 I received a master's of applied geography in resource and environmental studies from Texas State University my position as regional energy manager is funded by an energy
efficiency community block grant um and this grant was funded through the bipartisan infrastructure law that's being administrated by the Massachusetts Department of Energy Resources the town of Peral led the effort to procure this grant working in
collaboration with the towns of Dunstable Littleton and Town i'm sorry hold on a second i didn't turn it [Music]
off no worries um and I just want to emphasize too that all of the communities um Littleton Townsen Prol and Dunable they played a crucial role in procuring Nimco services um to hire and a regional energy manager so I
started this role at the end of February through this grant I will be working with four towns on designated priority projects for towns and in Littleton i will be assisting with the creation of a climate action plan um which will take inventory of the town's
greenhouse gas emissions and address actions that the towns can take to reduce these emissions um helping prepare them for the challenges that climate change will bring i will be assisting Dunstable with a energy reduction plan that is part of their
green communities grant and then lastly in PPE I will be identifying ways that the town can help incorporate electrification and decarbonization measures into its plans for municipal buildings however one thing I did want to emphasize is that um while each town
does have its own priority projects I see a lot of opportunities for regional collaboration and I've also been speaking with the Montichus Regional Planning Commission which Townsen is part of as well as the Metropolitan Area
Planning Council which Littleton is part of so I'm hoping to kind of gather this information and ways that we can collaborate and um plan to bring these organizations together um as well as the
each town's representatives um to meet in the spring and discuss ways that we can collaborate and share their experiences so far um I'm really excited to be helping with the region's uh energy efficiency goals
and find opportunities to learn and collaborate with other towns as well so Madam Chair before turning it back to you um I did want to and invite the opportunity for questions um I did also want to emphasize that we feel that um public engagement in the climate action
planning process will be really important so I look forward to hearing suggestions on certain individuals organizations businesses as well as um any events in town that can help
um spread the word on the process and and keep um residents updated on um the the process as well um we really want to include as as many people as possible in the in the plan um so with that I'd like to uh invite any questions and and again thank you so
much for having me here tonight well thank you for coming i always think that regional things are good to do because by reinventing wheels when you can get everybody can use um any questions Veronica i I guess have you already
touched base with MRPC yes so I met with um Karen Chapman yeah so she she gave me a little bit of background on past efforts and um shared some information as well and resources because I thought they were I'm looking through the minutes here i thought they were doing
something with emissions uh for the next follow on for green communities so she actually um and the um MAPC for Littleton I believe they they have a greenhouse gas emissions like inventory tool right that they've updated um so
I've I've received that as as well okay good good good good so I'm glad to hear that yeah really really excited to to be in the role and and work work with you there there was a grant coming up soon where if you had that study done you
could apply for like the next phase of being a green community or I don't know if I have that exactly right there is there is another of kind of the the green community climate leader community certification yes that's it that's it um
so okay that's great yeah oh yeah we've had that for a while now so um yeah great we're glad you're on board thank you it's nice to have someone very excited
about too yeah so yeah that's great do you have a process for um how you're going to get each representative and are you going to be doing this virtually yeah typically will be the Yeah ver virtual I think just trying to get
everyone sort of in one one place might be a little bit difficult but um you know Zoom works really well and and we've actually had um a meeting with the four representatives in the past and we plan to kind of continue that um monthly
meeting just to share updates and um but are you now going to have u more than four i'm hoping to bring maybe like representatives from MRPC and MAPC as well um to such a meeting
um so yeah that's that's kind of the idea I I had in mind so Pepper and Dunable are both NIMCOP communities yes they are okay that's interesting that you have all three different ones but that's good that's good and who who
would be coming from town um would that be Ron would that be the energy committee chair um so Michelle hasn't had a chance to formally introduce herself to the energy committee yet we were trying to but um she had a prior engagement at the um
when Ron had as previous yeah but she's um introduced herself at least via email so we're trying to um get her on the docket for the next energy committee meeting okay yeah and I reached out to them as well just to um kind of explain where I'm at in the process too and um
like scoping out the the work plan and um I'm hoping I can maybe meet with them if they have the time prior to the um energy committee meeting yep and your email you have Michelle's email i do yes okay so good good so we can get her on a
list somewhere so people know how to contact her if they want to yep okay all right is there anything else we appreciate you coming thank you so much yeah thank you where do you live uh I live in Somerville but I was coming
from LOL where the um Nimco's office is oh okay that's a long ways oh it's not a problem okay i forget i used to think so too was just not a problem
okay um yeah we're good if there's anything unless you want to say anything else I think I think that's it okay well you you're welcome to stay or you can go back home and flight
well thank you so much again for having me and uh yeah looking forward to um continuing the the work thank you thank you okay so I think that brings us down to 4.2 right democratic town committee request
for use of meeting room 2 for caucus on Sunday May 3rd at 10:00 a.m is it Sunday or is it Saturday i thought it was Saturday saturday sorry I read it wrong um I I believe that in the past they have
met at town hall um on weekends it's the it's the caucus weekend i know Priscilla had um contacted me um and I I had suggested the library because they're open on
weekends for the meeting hall um as a possibility because we are not open on the weekend so that um that's the only concern I have about it so I guess my my
question is do others use the um use a meeting room on the weekend and how does that work not that often at all i believe I know that has been does it require um police
presence or anything like that um how would the doors be opened it is on a schedule so whatever hours they were planning on meeting on that Saturday we would just um adjust the the lock unlock
schedule here at town hall um accordingly um there wouldn't be personnel here per se during those hours um but only do we have a length of time
i see a start time but I don't see an end time um let me see request how many people would they would all have to fit in the
meeting room they said 12 to 15 um is what they said which would fit in the meeting room too i don't see an end date for an end time for their possibly 12 to 3
oh I thought it was 10 it says 10 a.m oh that's the number of people did they did they fill out a request form we don't have a request form for meeting room [Music] two on the weekend i don't know what to
And they have met here on weekends like once in a blue moon i think so i think so too i couldn't find it in my past oh no
um can you find out a little bit more before tomorrow can I put this on tomorrow madam Chair Madam Chair this is Cindy King can I speak sure hi do you know about this yes i'm not on the Democratic Town Committee i
was a few years back but um this is a meeting that happens every year um it's an annual meeting where the um the committee has to elect attendees that are going to go to the Democratic state convention i think it's going to be in the fall this year i haven't followed it
for I'm not quite sure but this is an annual meeting that has been done for decades in town hall on a Saturday and it's a relatively small group depending on what election year we in i don't even know who's running for what but sometimes state and federal candidates if there an election in the fall will
sometimes come and do a little campaign speech but I looked at your agenda and I see they're only asking for meeting room too so they're not at going to be a huge crowd but it's uh some familiar name i don't want to name people um out of turn but um they're well-known um people who
are very active in the town they're people that are trustworthy you know them very well and um they can I know I can say that they will certainly take care of the building so I wouldn't worry about them coming in um and not taking care of the building they'll be right by meeting room two is right by the door I
mean this is a a a routine event I mean it is I'm not worried about them I'm more concerned about someone who decides to come in and um for whatever reason who isn't part of that group well
they could come in they could enter right now and disrupt your select board meeting if they wanted to disrupt something but this has not been an issue for the Democratic town committee for the decades that they've been doing this i'm not familiar with any particular armed armed group that's militia group
that's going to be coming in and storming town hall and I I want to just speak for the members of the Democratic Town Committee that I'm confident that they can they will know how to handle themselves and it's certainly sure that the members of the committee can do can
handle themselves it's the um the possibility otherwise which never used to be a concern yeah I know um and that's that's the hesitation for me um so
what did what did Leslie say about library i don't know i I haven't I've only had inquiries for for town hall i I suggested the library but I don't know the outcome of that
um it just seems to me that having it at the library which is a building that is open and therefore on you know patrol routes or whatever um you know where where there are more people present could be a a good idea
and if I can add um ladies that the Republican town committee will be in asking the same questions they will they may not have their meeting on the weekends i have no idea when they meet but if they have a caucus they will probably have it in town hall and whatever restrictions you're putting on one political party I hope you're going
to put it on all the political parties that set foot in town hall absolutely [Music] um maybe we should look into a form or policy um
that will apply to everybody that's a good idea you know so but for this and this is coming up pretty quick yes it is so I think I'd like to give them an answer but um even though it is pretty
quick we we would still have at least another week I think to get an answer if we want to get more information to do you know they do have to publicize you know
hold up an answer this week i think since they've sort of done this every year in the past I don't anticipate it being a problem i for them I don't think it is i I really don't i I
mean um it's it's otherwise um Okay well I'd like to look into a policy then for that but for it's a little late for them right now so can we just act on this one and put it in a list of things to do
we can do that any further discussion seeing none we need a motion would you make a motion um I move that um we permit the towns and Democratic town committee to use
meeting room 2 for caucus on Saturday May 3rd 2025 beginning at 9:30 and ending at let's say 2:30 p.m it gives them more than enough time but what if they only need you know like
to move and and we have the unlock thing okay so let me amend my motion um we verify i move that we um
uh allow the use of um meeting room 2 for our caucus on Saturday May 3rd 2025 at 10:00 a.m ending no at 9:30 a.m so they have set up time ending at 2:30 p.m
for the Democratic uh town committee um with the uh caveat that they inform Sabrina of um the time they will be ending if it is earlier than [Music]
2:30 okay and I second that any further discussion hearing none roll call veronica yes yes thank you thank you for the input uh 4.3 mandatory referral notice
board we think that's somebody must have been hungry okay um so fast fingers uh do you have do you have um is there a form here
there is for the referral yeah that's your packet so you'll need to go to a 4.3 this um I'm wondering why the is more than just the flood plane okay um I'm gonna I'm going to read just
for the record i'll read the uh referral notice in according with general law C4A section five the Towns and Planning Board will hold a public hearing on Monday April 14th 2025 at 7:10 p.m in
person at 272 Main Street Massachusetts Towns of Massachusetts regarding certain proposed amendments to the town zoning bylaw being chapter 145 of the town code as follows by deleting from article nine
entitled special provisions the entirety of section 45 entitled floodplane district and substituting a new section 45 therefore relative to the regulation of the flood plane overlay district to
comply with the requirements of the federal emergency management agency FEMA and the national flood insurance program NFIP by adding a to the zoning and
two by adding to zoning in section entitled attachments a map entitled towns and mass zoning map containing the flood plane overlay district as effective area effective as of July 8th
2025 three by amending article 9 entitled special provisions section 541 entitled age restricted development so as to reduce the acreage requirements
for these developments to one acre so as to render age restriction um obligatory and to authorize the planning board to grant certain waiverss the complete text of the proposed
amendments above is available for your review in the land use office at town hall and or the following link so that was the legal notice for this
okay is there a motion or what is the motion i don't think there's a motion needed um you're on the planning board i am and so I would be speaking just for myself okay and so
um uh so I think no comment is probably the best i I am not in agreement with reducing the it to one acre everything else is fine with me but the one acre I'm not on on board with well that is that's um that's me
actually that that's actually a separate issue no it's the flood plane map oh I'm good with the the flood plane map the zoning attack this is a referral notice for a hearing for three different things
and so the flood plane fine the you know the attachments the towns consulting back fine the thing I have an issue with is and the only thing I have an issue with in the 55 and over is the um the reduction from a 2acre minimum to a
1acre minimum i have a problem with that um but beyond but that's my own personal problem i assume it's not a board problem so I would say no comment all right and my personal comment on that is that it's only in the perview to reduce
it if the board of health has approved a septic system for such and if there's groundwater so those would be the requirements it wouldn't be issued and did they add something that makes it actually 55 and over yes where is that that was constructed and it was reviewed
by council and given to us so this is just um Oh here F i see it in that case I'm better thank God i'm telling you I worked it
thank you that was not So I'm I'm no comment but you might see me at the hearing on the 14th well now that you've seen it I'm I am no comment still no comment i am no comment yeah so okay i'm going to leave it at no
comment i think that's the best way to do it here see there were three of us and we could get a board thought that would be one thing but we can't so I told you happy happier happier um okay okay so that's
good right question four acceptance of the engagement letter with Roselli Clark and Associates for audit of town of Townsen basic financial statements
uh I move that we um assign uh the town administrator Nelson Mui as a signatory for the um uh engagement letter with Roselli Clark and Associates for fiscal year 2025 fiscal year 2026
and the option of fiscal year 2027 for the um audit of the towns and finances and I'll second that and this is with the recommendation
from the audit committee yes it is um and and I am the representative to the audit committee it's Don Hayes and I okay he's the final rep and we um we went through this at our last audit committee meeting my only question is
was this reviewed by town council yes okay oh we didn't get a reply oh then I would say it's subject to um a positive response from town council
second and they actually um strongly recommended that um the auditor that we use our contract language that town council has sort of
set aside there's a lot of language that protects the town um so they recommended that we use that versus their boiler plate um I believe when we did this three years ago what we did because um
is we used the town's contract and attach and this was the attachment yep that's to the contract that's typically typically how it's done so this would be like an exhibit or a statement of like the statement of work and yeah it would be attached to the town's um standard
boiler plate yes that is what we had done in the past yep okay so um so that was the motion to accept it um uh pending council review okay and I second all right any further discussion
hearing none roll call veronica Kelly yes laura thank you and for that uh 4.5 second reading of the emergency funds policy all right um should I read it
first and then make the motion uh so this is uh policy 012025 replacing policy 052023 towns and emergency assistant assistance funds policies the purpose is
the town holds several trust funds the proceeds of which are to aid the town's needy residents facing financial hardship may apply to the town for assistance from such emergency assistance funds formerly termed worthy
funds requests for assistance shall be administered in accordance with the administration process outlined here administrative administration process one the select board will assign annually a select board member to serve
as participant in the emergency assistance program two applicants are referred to the emergency assistance program by the select board administrative assistant or other public entity number three the select board
emergency assistance program participant or a member of the Abram S french committee will conduct an application interview with the resident a this should be completed either in person with the applicant or over the phone those conducting the assistance funds
interview should complete the form during the interview um and the form is attachment one to the policy that's not written here but during the interview as much information as possible is collected to help build the narrative
for the applicant's needs and C the completed interview sheet is submitted to the select board administrative assistant number four applicants will receive a hard copy of the emergency assistance um funding request form following the
application interview that is attachment two um A applicants need to provide all the information listed on the request b all material should be submitted to the select board administrative assistant
proceed the select board administrative assistant will create a confidential file for the applicant including all materials number five after the confidential applicant file has been completed an emergency assistance program meeting will be coordinated by
the select board administrative assistant and the applicant request will be reviewed discussed and put to a vote this meeting must include A the select board emergency fund participant B one member of the Abram S french fund
committee C the town administrator or a designate D if this committee approves the request by majority vote in full or in part it shall identify the fund from which the dispersement will be made and it shall cause a warrant to be processed
for payment number six the se select board administrative assistant will complete the warrant and submit it to the accountant's office a the town accountant will need in the warrant an original copy of the bill to be paid out
for the applicant and B the select board administrative assistant will receive a copy of the bill and the town administrator will sign the warrant to complete the submission process number seven this is a typo so six
still number seven once the warrant has been processed the assenee by the person who conducted the interview will perform a follow-up with the applicant and this is the second reading on
408 2025 and attached is the um attachment one the assistance funds um interview sheet which is what is used when you're interviewing the applicant and attachment two which is the emergency
funds funding requests the thing that the applicant needs to return after the interview is conducted they will receive that and return it the only change that was made um on the two attachments was
um the address uh for where the information should be sent so emergency funds care of the select board as opposed to care of the community services coordinator
okay so um I will entertain a motion to accept this now and for signing um after the collection of the typo and pending town council review and pending town council
review so moved and second any further discussion hearing none veronica yes yes so just to go back we need town council to review um Roseli and Clark
and to review the emergency funds so now we'll go to 4.6 six and that is when we talk that grant justation [Laughter]
digitization records I think you're reporting on that I am um so this is uh one of the last grants uh Erin had submitted prior to her leaving um it's a community compact grant and it's
specifically the information technology grant program um and one of the things that we um sort of identified that um Townsen is in great need of is a digitization of
our um all of our paper records um we have boxes in every nook and cranny that you can think of including the old part library which is not part of this that's kind of a a different project to tackle alto together because a lot of the stuff
is moldy and just you know rotting away so that's that's even retouched some of that stuff right it's probably not a candidate to you know digitize um but we certainly have enough
um you know um departments that need it correct um so we originally um had uh submitted for $200,000 worth of um uh work um we kind of split it erin took a
quick wag at sort of she went around to every department and saw the boxes and files they had and just kind of did a quick wag you know um how much that would cost and kind of
divided it up amongst um multiple department so you know she had an estimate of 200,000 um we didn't get the full 200,000 we only got 133,727 which is basically 2/3 of our
original um ask um still a pretty good amount i I think we can get a lot done with that um amount that's been given to us let me just see here how long we have
to uh What was that amount again 133727 let me just see how long we have we haven't We have until October 31st 2026 to um realize this cont so about a
year and a half so um once we sort of sign the um contract we would now um find a vendor that can do this type of work i'm I'm going to be looking at the state contract list to see if there's any
providers that do this sort of thing um there are some big companies out there that um do this on a regular basis you know scanning mountains and mountains of documents i will forward you an email when I went to MMA I looked at a couple
people that did digitization i was thinking of the old library i wasn't thinking of town hall and um there is a one vendor who is on the state list who has emailed me a couple times i'll forward it to you but there I'm sure there are others too
what about asking another town like size if they've taken these and find out get a couple of recommendations maybe from Yep i can ask around see what they have get at least three bids um I would think uh well if
it's on the state contract list um we might not need to necessarily go that route you know sometimes the the state bid list they'll just say contact two or three vendors on this list and pull from them and you don't have to go through a
full-blown RFP process because because the state has sort of already done some of the leg work for us so that that saves us a lot of time when you can find vendors on the state bid list um we did that for shared streets and spaces when
we were um you know buying picnic tables for the common and things like that we used the state list okay and and usually the the pricing um the state has already um negotiate on everyone's behalf to sort of get the
best pricing from the vendor so so I'll start looking around see um what what vendors we can line up we certainly have a year and a half to sort of um get everything completed and especially since we only have twothirds of the
original budget so um I'll um you know once that's up and running I'll talk to the various departments you know so everyone at least gets some of the scanning so you know free up some space right but it's certainly not going to be
nearly enough but after after scanning is um shredding um included once you scan don't you shred well you would need more space you would need
um a request to I think to the through the Secretary of State to um to dispose of the records that you want to get rid of so even though say for example it's outside the statute of limitation of
it's beyond that point you can you still need actual permission from the state you need to write them a letter um detailing what you plan to dispose of and then you need to wait to hear back from them and that's when you can legally get rid of it so there's a
process involved so I can probably talk to Tom Clark to see when the last time we did something like that was if it ever right i agree well we did get rid of older records in the land use office there there's a
records retention period um for some things and I know land use went through maybe four years ago or so it's just a document you ask for the state form bring it back pretty quick yeah but nonetheless that that's part of the
process and so it has happened but yeah so it's just to you know cover our basis so if there was ever a question of why' you do that you can say you submitted your request to the state and you received the response that do you know
if before they got rid of those records of land use did they scan and I don't think so they were it was age it was um they were old old i don't know what all they got some of it was duplicates there were a lot of duplicate files i don't
remember what all I was involved with doing it but I know that that um that was done so so is there a motion um I move that um we
uh name Nelson Wii as the town administrator um as the signatory authority to sign the community compact grant paperwork for the um the information technology grant in the
amount of $133,727 i second any discussion hearing none mo Veronica Kelly yes jeff yes thank you
um 1713 North Wbridge Mass Works Grant Engineering permitting contract with McFarland Johnson is there a motion um yeah i move that we grant Nelson Mui
uh town administrator signatory authority to sign the McFarland Johnson um contract contingent on town council's review and this is for the route 13 walkbridge mass works grant
second any discussion um so this was another grant that um Aaron had submitted and got um she got a hologram um and I think you were part of
that um that meeting where we described to you that little pedestrian area that that this project was for right do you remember that i
remember it yeah it was u Route 13 um Yeah the Yeah yeah yeah you know where it is yeah I do okay yep so we got a grant so thinking that way no no no but I know I know exactly where it is um so
the first round of uh grand funding that we received for this project is just for the um the engineering and design of it which is what this um contract is for and once we have that
um fully complete we can apply for a different grant to to actually do the do the construction correct so uh this is just a the first step in um getting the project up and off the ground and we've already had a
um preliminary meeting with the um the uh the vendor McFarland Johnson so um we're we're just looking to officially get them on board so they can start on designing and engineering
it okay is there a motion i made the second discussion veronica Kelly yes yes all right so 4.8 eight review discuss metro gov
contract exploration options for continuance of website maintenance um so currently we um are under contract with metro gov um I guess they kind of serve as the the web master um if
there's a need to um upload certain documents or update certain web pages um you know their services are at our disposal at um 24 hours per month
um you know to to do those tasks so um their contract is about to expire um there is potentially a conflict of interest moving forward um uh Harrison who's running to be a town
clerk um Metro Gov is um I think he has a stake in it but more importantly um I think his his father is the owner of the company he is listed as a CEO on um whatever page this is
okay and uh given that I would um I would want to wait to do anything with this until later in May i think this goes through the end of the fiscal year correct um so I think after I think this should be on one of our first meetings
in May um to discuss further um that said I I want to look at this is a contract for the procurement of the following there are some things that I want change there uh for example the contractor will be responsible for
migrating data from the town's existing website to the new website currently in process of creation uh I want that changed from the town's former Civic Plus website to the revised website um that is currently in operation
um and I don't know if we're not using them then I think we want to look at um the town standard contract and go out um bid or whatever you know I don't know
the bidding is actually it because we're not looking at huge dollars here but you know nothing over 10,000 correct and um this and this wouldn't um exceed that um we we don't even have the budget frankly
to for anything beyond what's um current in the budget um so yeah we were thinking we can either um find you know an individual or or company that could do something like this my other thought
was um maybe um keeping it inhouse and giving someone a stipen for it um good idea if someone's interested in doing that yeah there might be three or four um people interested in doing that y and at that point I'm not opposed to that
yeah so that was a idea I had i think um there's a lot of um pluses to doing that you know having it in house you you certainly get a quicker response versus a individual who's who might be doing it
on the side or as a business um so you know as we get closer to the end of the fiscal year you know we can have some more discussions on what that ends up looking like um but yeah I I think there
will be some interested people um so uh table to the first meeting in May first meeting in May is town meeting uh unless we want to do it on the day of town meeting prior or
um uh May i want to put a date on it is what I'm trying to do um May We could do that to make a decision of whether how we're going to look that day rather than a long conversation
because we'll know right we'll know by then yeah so just have for a brief update May 6 okay okay um but um Metro gov uh
did get some guidance from the the state ethics commission and the state was in agreement that um it would be a conflict of interest and Metro gov um if Harrison were to be elected town clerk
um um Metro Gov wouldn't be able to do business with the town of Towns so and and he recognizes that and he's more than willing to you know have Metro Gov just sunset out
um you know he also mentioned um you know this is this is if we weren't going to do it in house but you know he has some contacts over at Nishoba Tech um and that's how we started out with him yeah there's still people who are in
the computer science field at that school so maybe this is some like a you know a side business for you know a senior uh at the tech you know school or maybe a recent graduate who you know is
looking to get some more experience or attending college and could do this part time yeah so um so he mentioned uh you know he might be able to get us okay get us in touch with a few folks that might fit that bill okay good
okay so there 4.9 performance review of town administrator and select board town administrator assistant okay we always do the town administrator in public that will be on contract but not
the uh town not the administrative assistant yeah I think that's offline that is offline okay okay so um how do you want to do this do you want me to read it yes first and then we discuss i I
think just read and then and there's a a form that if Yeah we can discuss and then there's a a spot for comments that can be done offline um okay so you you've had experience with this before and I have
not so I have very minimal i've done the evaluation and made comments and the only thing that we don't have is um comments from Nelson which um and unless
we want to I mean another option is um because Nelson hasn't seen this yet i know um oh so it was my first time seeing it yeah so maybe what we want to do well I'm wondering yeah we could or
we could let him do it presented to him here it gets presented to him okay you have more experience with this Sabrina than me i haven't done this in a couple years so um so yeah go ahead and read
you want to read it out loud do we want to read it into the record i've read it already it's read into the record is it discuss it's a discussion oh it's a discussion all right so let's give Tell your reviews and tell your reviews and then
Well this is the compilation of both yeah this is the This is the one that This is the official one that's the official one yeah so Cali Cali took our responses and compiled them to come up
with the the risk i'm good with reading it i'm I I Yeah that's fine okay so um this evaluation window is August of
24 to March of 25 which is not exactly accurate because you guys were only here right this is our evaluation so it's really November to I mean there December
yeah because November 19th was our first meeting I think I noted that in what I read November 18th mhm was our No 19th was our first meeting yeah it was like the 18th when we were elected that 16th
was it the 16th i can't even remember okay ever and you were sworn in probably on the 18th and the first That might be when we were sworn in was on the 19th yes we were right so I'm thinking sorry but
this is November 18th are you going to edit that i am okay I'm good with that november 18th to I think I I was speaking
through April 1st yeah that was the same right oh no it's not a difference i you know anyway but we had a meeting on April 1 i And this is the I would say April 1 okay just so everybody knows in my mind this
is what I spoke of my in mine too I even stated that but it was that time period yeah so you may have started before us but sorry you didn't even have a board for much of that and you guys spoke to
that you know yes yes so during the performance evaluation window that's been edited incoming town administrator Nelson Mu met with select board expectations in every per performance review category and average
a 3.3 rating overall three meeting meaning okay I'll read the whole thing um all active select board members evaluate the town administrator's performance on an
individual basis the individual evaluations are then combined into the summary format under which performance ratings of each category are averaged comments of individual se select board
members are also included as required to support individual data so the evaluation criteria is one financial health of the town two contract negotiations three
staff development growth recruitment four personnel personal and professional growth five town building infrastructure the rating scale is one unsatisfactory two below expectations three meets expectations
four exceeds expectations and five outstanding performance ratings of Nelson Yu one financial health of the town uh the score was three two contract negotiations the
score was three three staff development growth recruitment the score was four for personal and professional growth score was three and the town building
infrastructure was 3.5 goal settings as the circum as the circumstances under which Mr knew came on board have required 100% of his attention thus
far to be reactionary in nature a target list of proactive goals shall be outlined within the forthcoming document for the from the select award that's not been done yet um to my knowledge we usually did that after town
meeting was over usually it was late May early June that we set goals for the next fiscal year okay so um recent and current circumstances within the first 30 days of Nelson Muse coming on board in late August of
2024 we lost two selectmen and we were still putting our out buyers to further complicate this is I think from both of our observations even though we were non select board members this is a composite yes yeah
um to further complicate matters during the short time frame of this performance evaluation window yet another select board member resigned and two new select board members started at one
point six weeks had passed without select board meetings at all until the third week of November at which time a grueling budget process was to begin burdened with the task of mitigating the town's current financial crisis long
hours are still being required at the TH draft plans with the select board infant comm which upon sharing can which upon sharing continue
that's right why am I which upon sharing continue to create oh which upon sharing continue to create conflict with residents and personnel regarding methods of cutting costs the town has yet to solidify a
planned response in the event that its attempt to pass an override on May 6 fails at which point cuts in municipal services and or personnel would be inevitable
all of this turbulence would be a lot for any incoming town administrator especially one who is new to the role of town administrator as Nelson Mu as is Nelson
Yu yet still he stands fighting the good fight and doing so with great diplomacy comments from select board regarding character and capacity these are all quote
unquote nelson is very eventempered administrator in that he is calm and always learning from situations and staff he is thoughtful and very responsive to his communications with the select board he is learning the town
and the lay of the land of municipal government regarding infrastructure and energy Nelson has worked with both the facilities manager and on maintenance being planned for Memorial Hall going forward and with energy with the energy
to submit the report for the for the former green communities grant and the application for the new green communities grant i know that he has had numerous conversations with the head of
maintenance town properties committee takes care of recommendations to make transfers or sale of actual buildings and properties owned i do not believe he has worked on a I do not believe he has worked on a five-year plan given capital
planning and income input some of that's going on I think um regarding contract negotiations Nelson put forward the guidelines for the negotiations and has worked to see
that the team has what is needed schedule meetings with legal counsel and and among ourselves having the required responses prepared for each negotiation this is the Bruce you that was not my comment that was my No I
just I just I just I just want to make sure people are aware it's the Oh you're thinking the police union contract it is the police yeah that is the police the first one started that's the first one correct no no we
the it's the one that's expiring at the end of June the police contract negotiation for a union contract well here in town yes yes that's okay that was in my mind all right now it's
out i have worked for Nelson i have I have worked with Nelson for only five months approximately November through April nelson has done an excellent job of working with department heads and reviewing their budgets with both the
select board and the finance committee there was an unanticipated change in the focus after the special town meeting on March 10th when the schools commit when the school committees ask for the town unexpectedly changed
nelson stepped up and continues to work collaboratively with all departments to determine a new budget that cuts 20% of the funding that the March 1 budget summit determined would be needed for
municipal services he concurrently is investigating what a budget that needs what a budget that needs no override looks like a budget that will that still provides the services to the town but at
a minimum level regarding the future looking ahead hopefully we will be in a better place physically by June 30th i believe that if Nelson commits his focus to our to our town he will grow to love the
community as we have he Nelson has the potential to become an excellent town administrator and to report I think a good job on knowing what I know from my end i don't know what you wrote but I know what I wrote
in this and I think she did a good job of compiling so I I thank you for you know the the the kind words from from from you guys um it has been
um an interesting ride so far you know uh you know I I started off you know with kind of a a budgetary issue when I first started you know getting the page throw program sort of up and
running you know it had its challenges and you know there there was some reluctance into doing it which was understandable but I think um you know we're six months into it i well over six months now um it's kind of you
know uh it's just a part of life now so while I think there was some hiccups in the beginning um I I think that you know overall is performing you know pretty decently
um you know the two select board members you know resigning within a month of me being here certainly um didn't help matters you know there was no um stability um you know I think Teresa and
I sort of did what we could to get us until the the special special election happened and then you We had a full board but that only lasted what five six weeks so
um so you know but in less than a month we'll have a third member and I you know I think at that point we'll have a really solid foundation you know to to get some stuff
done but it's definitely been challenging to say the least you know since I started but you know I've kind of waited through just try to stay above water it certainly has not been easy i
think someone said you know yeah it's been very reactionary at the moment you know since the beginning um you know I wish I had a little bit more time devoted to um learning more about the staff and you
know how they you know do things you know just learning more about them just even on a personal level but um I I it's been so busy that I I rarely have time to even step out of my office you know for anything just even for you know a
quick stroll outside so um I'm but I'm hoping in in the coming months things will settle down a little bit i can get into a better groove where um you know I can again maybe devel devote a little bit more time to um getting to know the
staff a little bit better i I really like enjoying talking to them um you know but you know I just haven't had too much time to devote to uh learning more about them personal i feel like that's
pretty important so you know so I I look forward to uh you know the end of the budget season hopefully you know I'll do
Yeah um and you know kind of catch my breath and you know we can reset and work on the next set of uh projects that we have going on so I really appreciate you the select board
support and I've really enjoyed working with you you you've seen me I I've been in the trenches with you day in and day out meetings you know all the time um you know interviewing your hiring people so you know it's you know I I've been
right there with you from the beginning in the trenches just doing what we can to uh to keep things afloat so um we appreciate it we're good we are so um do I need to make a motion to to
sign and then Nelson can determine what he wants to write and then sign that sound right okay i'm going to make a motion that the select board members sign the review for um Nelson
Mi and um and that the first page be changed on the dates from the speak before that yep yeah I can have make those changes so is there a motion
um yes i move that we sign that the select board members sign the uh performance review for the town administrator second all right we have an official um I wrote on
this do we have an official one to sign we'll need to change it to Oh yeah well we'll sign it out of session s we will sign it out on session because um it's
that last page won't be affected um okay so I I I move that we sign the um changing the motion yet again i move that we sign the uh performance evaluation summary of town administrator Nelson Moy out of
session second any further discussion hearing none veronica could have yes yes thank you uh let's go on to work session 5.1
town administrator updates and reports um so this morning was the um the way the ways and means committee um they they had a meeting um it was
virtual and live um they were in Boston and um we were um going to mobilize to uh speak on behalf of the the the school district's budget issues that
we're having and sort of the formula issues um I had submitted my name ahead of time to provide testimony virtually um they actually did call me and I I did have about two and a half minutes
veronica actually was on the call i was on the call um and uh I I was at home and on the call watching the wife of me so So I I they give you a very tight window either usually three minutes to
to say the piece and then that's all they give you so prior to that I start I sort of did up a narrative had Sabrina time me so I made sure I was I was I was under the the time limit because uh Representative Farel has informed me
that uh in the past uh if you're a second over they literally cut your microphone off so I want to make sure that was not the case so uh they did call me i I stayed on the meeting for about four hours until they actually
called me around 2:30 this this afternoon um so I spoke for about two and a half three minutes about um sort of the the funding issues that the school district is experiencing and what that's
meant for the town and I've mentioned um reduction in town services um reduction in capital spending um you know probably below average you know wages for our staff as well as um
what else did I mention the impacts on people in town who are in fixed incomes oh yes you know talked about that yeah I mentioned you know either senior citizens or um folks on a fixed income um you know the over the two and a half
the prop two and a half override that we you know have upcoming um what that would mean for our you know senior citizens or folks on a fixed income you know because I've literally heard um in
in the past few months about the um everyone's electricity and heating bill and even one person came to my office and you know said this month it was deciding whether to you know pay for groceries or you
know pay the heating bill because they can shut you off just so you know you know it's a it's a real you know towns and you know um residents um some of them have a hard time you know paying bills as it is um
so you know an override which is partly because of of the school budgets and you know year after year the state is underfunding that has gotten us to this to this place so um so that's why I
spoke about um I would say less than half hour later Brad Morgan the superintendent said his a few words as well and then um Kim Craraven on behalf of the school committee um said
said a few minutes as well so I think uh North Milsacks in this area was well represented um at the Ways and Means meeting today i think actually it's still going on um these meetings can be
8 to 10 hours long um and with the help of representative Scarsdale um you know I think our voice I did submit written testimony i didn't do verbal i I guess I thought you had to go into Boston and I wasn't going to go
into Boston with crutches so um anyway I wasn't going to go with that question either i would have gone if not for that but I did submit my written testimony so so um so I think it was a positive experience i'm hoping that our our voice
does end up making a difference um I hope so too some of the feedback at the meeting wasn't solely on the school side there was a whole litany of things that people were sort of um there were probably 12 bills or something or
something like that you know people were talking about some wind project down in the cave um mental health there was a lot about mental health yep um there were some there were a lot of school districts there i think there was even it was so cute it was uh you might have
heard I did um there was like four kids and I think they were no older than 8 or 10 years old and they came all the way to Boston from like Chester Massachusetts which is like way out west somewhere um so it must have taken them like three hours just to drive into
Boston this morning um and they were talking about you know school funding and how um it's going to affect them and extra the kids speaking oh yeah it was super cute you know there was four of them and they each you know took a section from their narrative and it was
it was really heartfelt you know nice so well thank you both for participating yeah no problem i I was I hope I was happy that our our name actually got called because like I said the meeting
is still going on now so Marc is doing a great job she is she I mean another trying a challenging year and um many times since she has gone to back or
somewhere seeing it [Applause] um do you have any I not really um the the CR committee meets this week um I think that's the only upcoming
um there uh we will be on our agenda hopefully um next week appointing um two new police officers no yeah they're on academy so yeah so Nelson has that information um I think right now that's
it for me i have as as you know had the uh planning board last night and uh we had taken off the table the
MBTA district overlay zoning for the May meeting but we did as a group and it was unanimous after monthly discussion uh select a
district Dave Argent was there and um for some reason and I don't know what it was in all of the discussions that we
had in the selections that we made we did not have feedback from water water border health or safety so now we have them all and not only do we get them all they
all agree that district one is the best one and it's the one on Lunberg it's the one closer closer to the Lunberg line yes i I agree with that actually I
wanted it to be I can't even tell you 18 months later we're back to what we were thinking but okay everything I'm always everything for a reason so there's been a lot of discussion there's a lot of back and forth and at the end of the
meeting last night the end of the discussion we were all on the same page including board of health water and highway so there should be no problem with this zoning bylaw what's the guy from MRPC
there the consultant i don't know his name along with Karen oh good okay and and there was no I know the the one that you guys had picked it was something about um landlocked PE parcels there are
no that situation doesn't exist no this is all frontage oh good this is all frontage and it's mixed the zoning bylaw will allow for the mixed use of the whole area this is This is more than enough acreage and it's only one
owner it's only one owner so it's just it's all it's commercial mhm so taking a 100 foot of the frontage is going to be a long driveway
into the back portion you mean that the person has already planned this no this is from MRPC planning oh okay this is But this is showing I'll have to watch the meeting sorry this is what this is what's showing what could happen oh okay
okay and it looks very appealing for many reasons for drawing businesses to that it and eventually town water will be there because they want to Okay so hopefully that's going to work out very good it's not going to
be tomorrow oh no oh no nothing ever but it is a good plan it is definitely a good plan good and we also have another grant going for the economic development
and so that's Tracy and I don't remember her last name but also from NRPC and we will have a public forum either
the third the second or third Saturday of June and that's going to be the kickoff public forum to get input from town businesses from town people for what they're looking the biggest thing that
was brought you're going to love this too i know you are biggest thing that was brought out was tourism so it's the trails it's the antique shops it's um whatever we're going to have as a draw to be part of
this uh marketing of townsmen that's good yeah that's very good i had had a really good feeling after that meeting last night good it was very positive i have a question for you this this is more of an MRPC or a DTA or
whatever um the town had put in for a corridor analysis it used to show up on MRPC for the Proctor Road intersection coming this way um and it used to when you went to the map for active projects you could click
on it and it would show up i looked at it the other day because someone asked me a question about that and I I said I just go to MRPC and look at I think it was a DTA uh grant that was put in probably a year and a half ago maybe two
years um it it we had put it in when I was on the board and we used Grten Pero and Towns and because that intersection is in all three towns but since Pero is in Nimco and Grten is an MRPC which is us we we did not get selected so it was
put in again when Jessica Consalo was land use coordinator um and I just want to know the status of that um Nelson could I mean I um I'm looking a corridor analysis and Jessica
put it in it was before your time even I think um well it only sounds familiar to me because I think I was part of maybe like a kickoff meeting okay okay it actually did happen um within the last
couple months actually and it was Yeah it it it is called the Route 119 corridor study okay and uh it was George Snow that was sort of heading it up at MRPC yeah I know George um beyond that I
I haven't really been following it or maybe they haven't um had meetings um but there is something going on with MRPC through George um I don't have an a current update on Do you want me to look into it yes yeah because I'd like to
know on their you know the map of the website that you can go to to see the active projects just two months ago i could click on it and that one would come up and and now it doesn't unless I'm you know it could be me could be
user error um but I couldn't I couldn't figure out a way to make it come up and I'm usually pretty good at that sometimes I miss stuff but with me it would be user error for sure but okay I will look into that and also what came
up last night was uh under Jeff Legos on the open space and Beth brought up that it's not completed yet what and Carol was like but it was completed we got our what the state approved it and apparently the state approved it
conditionally so that's a that's a communication mismatch i'm going to follow up on that okay because I'm on the open space committee not as a select board member or anything yeah so yeah
she was shocked i I I'm with Carol yeah so I'll look into that both those things [Music] um having a lot of communication with the board of health on different things
uh like pesticides and rants of calls I'm getting um oh um I know it we're not ready to discuss it now but probably pretty soon um because I think Jennifer cut it kind of
every year when the the that's board of health well no I understand it but um every but um the select board every year signs a contract for pest control yes we and I think um I don't know what they
currently use but I think Jennifer Pett and sort of her advocacy group um they don't like something yeah like how we used to always I don't know that we ever went the rodenticide route but we always asked for organic fertilizer etc what
has happened the last year and a half to two years i don't know but I know that previously we did always ask for organic um there have been a lot of calls and Jennifer has v
visited and called a lot of people and um it's board of health if board of health wants to uh restrict any pesticides that are
allowed then they're the ones to do it and then they would instruct the company of what they can use and what they can't use i believe the company's agreeable to that yeah so so if we have that from the board of health we're the ones that sign
the contract so we would need to know that it it needs to be in the contract but it starts there okay if they have objection if they want something not used by the test company they need to notify us i I think it it might come
down to yes it might be legal and okay to use but from her perspective certain things should be off limits for for being used even though it might be perfectly legal to do so and I think that's where a conversation needs to be
had and I think she's um mentioned to me she would like an audience when it it comes time to um sign the contract to you know she wants her you know you know um her her thoughts if we do that I would want an expert
here to rebut that and I will get one well by the time we sign the contract it should be already determined what type of um things are used somehow yeah correct um and you know what I I I can't
it should no longer be a topic of conversation i think it should already be decided through the board of health and the company and right facility of health must have a hearing on it and have a pesticide companies come in and
discuss it i think that's a great idea okay but I just want to put my two cents because I I've um Jennifer has introduced herself to me a couple times given me some brochures and I know it's something she's passionate about so um
you know we'll we'll just have to see what what the um what the proposal is going to be for you know uh whatever pest control measures okay are being used
okay um let me see what else meeting tomorrow and I have NJCT whatever tomorrow or one of them i have three meetings tomorrow um and
MJTC and historic commission was Is it the library that went to my I had my I had it on Monday the library the trustees I think I think Friends of the Library
is either tonight or tomorrow might be tomorrow night i think they're Wednesday is Is there one okay friends of the library yeah I have are you Are you attending that i wasn't planning to we have Finn call to Yeah no they're start
They start at 6:30 i think we start at 7 i I to get anywhere I need to get there early so no I I'm I'm thinking Zoom oh you're thinking Zoom well I I can't if you're going so yeah I
know well I'm not going oh you're not going i was just going to do Zoom and go right into um Fin a FinC into our meeting oh okay all right just to say hi if nothing else all right i haven't made a decision on that okay well I'm
thinking of being here before 6:30 and maybe having my laptop I guess on for that time and then go right into our meeting just so that you know okay okay this is information only and
then I would like us to because we're talking about continuing to talk about policies the policy for the West Towns and reading room we do i thought there was one and there was a
committee yeah that's the problem the um it's not a policy it's rules and regulations uh updated with the uh insurance lab okay all right so we can we can do that
so West Townsson reading room policy and also I thought we were going to be doing a free cash policy um we are I wanted to wait until after we were through the budget season i don't want to do it when we're in I don't want to forget it so I'm going to keep Okay um
and then per today's conversation do you want a policy about the use of town hall yes on weekends okay so that's something on the list just hopefully so that it's clarification for
everybody and then 5.3 I think I have already covered Sabrina policy hall auditorium policy needs to be updated to
Isn't that one fairly new the insurance liability part Oh okay does that have to be a separate policy or can be can it be incorporated in use of town hall so it's
an um Oh that's a separate policy there's um the memorial hall is separate from use of town hall rooms on weekends i think I think we're pretty well set
for during the week when we're busy and everybody's meeting and one page things that's for weekends yeah weekend usage of town hall okay so hopefully just one page i mean this these aren't going to be
like books well I I have a question so um speaking of since the auditors noted rules and regulations and um uh insurance liability um is there an issue Ben insurance
liability on the weekends with doing what we just did earlier today no that's a good question um it's not renting so Memorial Hall and the reading room is renting for Okay true money can rent it
it's when money's change hand yeah okay but just the use of the meeting rooms by town residents that that's not a insurance thing we're not renting it out okay they're not collecting funds for it
okay anything else eventually you talked about um going through most of the policies to change stuff we need to do that yes but the as these pop up we know that we want to get
them out of the way yes okay uh faculty three announcements communications volunteer do we get any volunteers on we got one but I believe um thought it was for the recycling
committee but it's seems to be for the recycling center instead oh it's not a volunteer form is there is there a recycling committee yeah there is there is so it's two separate
things and that's what we we weren't 100% sure of when that came in but it turn it looks like it is for the recycling center yeah so that's that's through the board of health okay well just as a side note we have lots of positions for people who would
like to do something to the town or for the town to the town that was the prettiest covered that was enough oh god all right our next meeting is uh tomorrow night
uh April 9th at 7 p.m and joint meeting with finance on Oh at the forum no tomorrow night is the joint meeting with the finance comm that's our regular meeting
tomorrow night's a regular meeting the meeting on the Oh the 15th because the forum's the 16th correct okay so tomorrow night is a joint meeting with the finance committee at 7 p.m yes april 15th is the next regular meeting of the
board of selectmen yes and on April 16th is the selectman's uh forum for the town regarding budget yes so are we now um for tomorrow night a revised
uh agenda is posted and I actually printed it off and it's correct that we're meeting at 7:05 there had been a typo so um Sabrina put in the
revis this morning um board of health decided um I guess that they didn't want to revise theirs because they just copied the board of health or the Finn column
the board of health the board of health oh the whole board of health as a joint meeting but Oh okay that's good okay and the um but we pointed we have a
joint meeting with finance and the board of selectment and the board of health on ours no that's the board of health sorry they did I'm looking at ours and we have a joint meeting with FINCOM and a joint meeting with board of health on ours yes
and then I printed off the board of health which I don't which I do not believe no it was posted the board of health this this says April 7th at 4:04 p.m from the town
clerk and that is there but because they wrote on 2.1605 they decided not to meet because they didn't want any open meeting law violations okay I'm totally accused i had made the
suggestion I spoke to Carl about this i had made the suggestion that they just post a revised agenda like we did and change that to 705 and they decided not to do that that was not a way that it was posted after
all i have it i see oh okay okay and then um Okay so what time are we meeting tomorrow that's all I want to know seven so why is the 6:05 here it was a typo it was a typo do we need to revise ours
has rei Ours is revised oh so when I printed this when I I probably printed it i don't know you probably yesterday yeah we post we Okay so now it's revised okay
um Okay I'll just be here 7 o'clock okay no problem all right um no 5.5 review and sign payroll and bills
payable warrants out of session so moved second and Veronica Kelly yes yes and then executive session and will we be coming back to open or we
will will we be um adjourning from okay we'll adjourn from executive so I will read exe 6.1 executive session pursuance to open meeting law chapter 3A section 21A3 to discuss strategy with respect to
collective bargaining if an opening open meeting may have detrimental effect on the bargaining position of the public body and the chair so declares I I move that we go into executive session pursuant to open meeting law
chapter 38 section 21A3 to discuss strategy with respect to collective bargaining if an open meeting may have a detrimental effect on the bargaining position of the public body or the
clerical union supervisors union highway water union police union fire and adjourn from exe and adjourn from executive session second so we are now at
7:59 p.m we need to vote to go into executing yes