Good evening everyone. My name is Laura Shiffren and I will call the meeting to order of the volunteer board coordinating coordination committee on Thursday, October 30th, 2025 and I'm sorry to be late at 6:13 p.m.
Roll call, please. >> Harrison May, present. >> James Troy, present. >> Laura Shiffren, present. Would you join me in the pledge of allegiance, please? the flag. >> I aliance to the flag of the United
States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. As always, I'd like to thank our veterans and our military
who are serving here and abroad, as well as our um emergency response people and the elected and appointed volunteers from our community and their
families who help us try to get something done. The meeting is being recorded and will be uploaded to YouTube. Is there anyone else recording? This can't take this hearing. None.
>> New business. >> I do have a motion before we get too far. Um, just a motion to table a couple of things. Um, if I may. >> Okay. Um, so I'll I'll make a motion to table uh the uh portion of 4 A October
7th and October 21st minutes um and 5B and C uh in their entirety which is the public hearing template and the training resource document. The rest uh we have stuff to talk about. >> So we're going to table A, B, and C. >> It it's um >> okay part of those
>> separate. >> Yeah, we should have No. Oh, >> I was going to say as far as the training resource document, we should have those fairly quickly. >> Yeah, I have the I have a small list. I I have received no other responses from the um the department. So, I only have a
few departments worth of stuff. So, I'm going to reach out again and try and get a a comprehensive document. >> Planning, conservation, finance. >> Um the the assessors only has that that one the class they have to take. Yeah. you know, and then they have MMA, but um
but for many I didn't hear. So I I'm going to reach out to get again to the ones I didn't hear from and come back with a >> document. The thought with that is just to be able to hand out the links. We don't do anything more than that. You go to that link for whatever you're serving on. >> Yeah. When when you refer to MMA that
that's >> conservation. Yeah. >> For conservation. Correct. >> Well, they're they're for a lot of departments. Well, there's MACC for conservation, but MMA does like they have town clerk things for like the they've got first amendment is just like
uh MACC, Massachusetts Conservation Commission is they they put webinars on training for >> my question circling around to it. >> Are these um considered you have to go to these are these?
>> No. No. Some of them are just >> but it'sformational in order for you to do your job at the committee that you're serving on. >> Okay. >> And we just want to keep the links together. Yeah. >> My concern was when I spoke to the chair, I said, "Well, this individual that is new is going to have to go
through the MACC classes >> to be an effective commissioner." Right. >> And Jimmy stated to me, "It's not considered. They don't have to if they don't want to." In other words, >> it's an elective. >> Well, that's fine. that it's an elective, but how
>> but it isn't >> can you make decisions if you don't have information? >> Yeah. So the all all that we're trying to do for for that under 5C is just put together a document that has all the links so they know that it exists to
begin with because sometimes they don't point being if somebody doesn't do any of the MACC classes is an absolute impossibility for them to be an effective individual on conservation. So this helps encourage >> that's not within our purview.
>> But having this document helps encourage them because sometimes they might not take it because they don't know. >> How good is encouragement opposed to making sure it's a requisite >> the town could pass a bylaw >> policy. I agree with that.
>> So that would have to go to town meeting and we'd have to vote it in and go through the whole process of >> Yeah. But there are many towns that have training requirements for boards and committees. So that's an easy that could add right into the >> has to be a bylaw. I think that can be a policy. >> Uh it it gives it more teeth to enforce
if it's a bylaw, but certainly it could be a policy. I would like I said it is impossible for someone to be on conservation and be effective knowledgeable to anything that is in process on that board unless they
at least go through the beginning MACC classes. >> I agree. >> How has this not been caught? Why is this not policy? Why is this not as you just said in on the books for it is
required for you to have this knowledge to even function? I I How do these things slip through the cracks? >> Okay, let's get let's get through this. But I think that um >> I've already got people working on it. I don't understand it. And I think that
it's certainly a um a recommendation that could come from conservation committee itself to the board of selectment. Okay. >> Thank you. Thank you. >> So on the motion to table um I've made it and um I I didn't hear a second though. I'll second.
>> Okay. So the motion is for 4A October 7th and October 21st. >> Yep. There's those two and then >> and five B and C in their entirety. Yes. >> To our next meeting. >> Yes. >> Yes. >> Okay. >> In the in the next meeting, we'll be
what again? >> So, Harrison Maya made the motion. Correct. >> Yes. >> And James >> second. Yep. >> Okay. Any further discussion? Seems that we did. >> And that will be for our October
I mean November what meeting? >> Um yeah, >> I I put on the uh at the end for scheduling of next meeting. So, well, we'll pick a date. >> We'll get to that. >> Y >> can I have a roll call vote, please? >> May I? >> James Dan I.
>> Laura and I. Thank you. Okay. So, that will bring us to 4A October uh review meeting minutes of October 3rd, 2025. Is there a motion? >> A motion to accept the meeting minutes
of Friday, October 3rd. Um, I'll I'll second and as a discussion item, um, it's not on the printout in front of you. I meant to print the updated version. If you recall when we looked at this on the screen last time, I put up, um, between where it says number one
roll call and the heading that says meeting minutes, I inserted members present, members absent, none. And I that wasn't reflected on the updated printout. Um, but with that friendly amendment, I'll add if we can add that in. Um, I'll reflect that in the final
>> if the second has no objection. >> No, >> that's fine. >> All right. >> Okay. Roll call vote. >> Harrison May I. >> James Droy. I >> Laura Shiffren I. Thank you Harrison. >> All right.
>> So continue doing discussion of onboarding packet created by HR with answers from HR. >> Yes. So, uh, for this I I emailed our two, um, major questions to Cali, um, so that way we could have some feedback to talk about today, um, regarding the
packets that we looked at last time. And the two questions I sent, this is, it's, uh, on the second page, the two questions, um, are the EEO equal opportunity employer markings required? And, you know, if yes, you know, we were wondering what's the reason. Is it
because they're considered a public employee by the ethics law or for a different reason? Um, and then number two was, "Are any volunteers currently being coreied? If so, who or what type? And how much does it cost per core check?" >> And so we got some great information.
Before I go into the answers, did you have a question? >> No. >> Okay. >> No, I remember we asked the question. >> Yep. >> Okay. >> So the answer >> seeing this for the first time. Yep. >> Although she had me copied. >> Yep. So for question one it was basically the wage now cards don't apply
but they are considered it between the different laws they may be considered an employee for some purposes. So it's it's an extra precaution. It's good to have and you know as mentioned they are a public employee for the purpose of the ethics law. So it's it's good to have um
the EEO marking because we don't discriminate. Um so we we can have the marking on there. >> Okay. In other words, we Okay. Equal opportunity was something that you would we >> I had questioned it >> as an employee because they're not
employees are paid. So, do we really >> consider somebody of a volunteer base as an employee? >> Well, someone there could be liability because they're still being appointed to a position. if there were a civil rights related claim and that discriminate
against not being appointed or something >> and to Callie's point you know to make a long story short and this is a direct quote to make a long story short the disclosure is there because it should be to protect the town and I think if it helps reduce legal liability then you know it's a good thing to have right
>> okay I think that's a good discussion yeah to have >> yeah more more knowledge >> um so for question two I'll just read out because there there's some details. Um, >> are we on question two in the back? >> Answer to question two. It's uh the bottom of the front page.
>> Okay. Okay. Yeah. Yeah. Yeah. >> Um, so I'll read out. Oddly, neither the state or the federal government requires that border committee members have coreies run, nor does our town policy or any other town's policy that I've surveyed. The only volunteers for whom I
run cory's include project or event volunteers such as haunted trail volunteers, ski club volunteers, emergency management team volunteers, etc. with the exception of voting pole volunteers who are exempt. I also run coreies for senior tax workoff program
volunteers because technically they are considered employees. We pay a flat fee for unlimited access to the I Corey platform. I do know do not know what the cost of individual queries would be otherwise. So I think you know then that
that's a question that could be referred to the select board. Do you want to uh have coreies run for volunteers and what classes of volunteers if at all because there's no additional cost per Corey because it's unlimited within that
platform. Um, so that's a question we probably would refer out of this committee because I I don't know that it's within my expertise or our purview for you know deciding who gets cried or not. >> Um, we have had a situation
>> um this year um and >> please collaborate. I don't know what the situation is as to what the world of it is to bring it out. So, well, I'm going to bring it up because of the people that are not
>> CIED >> and as she stated, there's no regular um bylaw or anything. But what happened was did involve children >> and that brought a situation that
we kind of sat back and said all these people should be cried. Mhm. >> So, um, we didn't do anything with that, but we we dealt with that situation. >> So, um, and Cali was involved in that as
well. >> So, she should >> Yes, of course. >> involved in that situation. Um, I don't I don't know where we're going with that, but the board of selectmen are uh did discuss it and it has not
come back up on our agenda, but it was one of the things on our radar. >> Yeah. >> Um, but certainly >> might be worth a further. >> I think everybody in public safety is. >> Yeah. Well, yeah. And if they're paid employees and and she mentioned the volunteer emergency management team
folks are, too. So, yeah, they they they do get core, it seems. >> Okay. So there are certain circumstances where a quarry check seems to be warranted. Why wasn't this quy check warranted when it was somebody dealing with children?
>> Um that >> emergency safety I can understand. >> Yeah, but it wasn't one. Okay. So >> all right, doesn't matter. I mean right without getting >> I think that that particular um
group or situation will have to we strongly said that has to be looked at. >> Mhm. >> Um >> yeah and it it may make sense just to you know make the board like Cali said this is unlimited. It doesn't cost the town any more money and it's a safety issue. >> Yeah. So if it's a position if you're
dealing with children then you get CI and they keep it you know focused and that seems like an appropriate group that should be CI >> and I guess under the circumstances and the way things are in this day and age >> certain instances we need to peel back
the onion a little bit more to find out where this person is. What are they doing? What is their involvement with >> children finances? emergency statuses and such. >> I I think it should be I I I was against
it to a degree because I figured it would deter certain people on the volunteer basis to want to come on to a board. Yeah. >> Oh, I'm a volunteer. I'm only doing this and this. Why are they looking for a quarry check? I'm not going to bother. >> That's what I had thought for a moment
could be a problem with a quarry check. But then >> well it it might be worth a question um because it's not mentioned in in the answer whether um you know because there's Corey which is criminal offender registry and then there's sorry which is
sex offender registry and so I don't know if Corey automatically includes sorry >> because sometimes I hear both Corey and Sor checks are done so I don't know if it's one and the same or what the difference is between there's two
I figured a Corey check is going to >> Well, it might already check that, but I I'm not sure if because I've heard verb the verbage use Corey and sorry, Cory or sorry and just Corey. So, I don't know if they're included. >> Not involved. It should be both. >> Yeah, I agree.
>> So, >> so we want I I So, I don't know if this platform that's unlimited does all of it or if there's a different situation. Yeah. >> And I think that the board of selectment will um address that later. It's just one of
the policies we have so many we're working on. So, it's being discussed, but it is on the table. >> Yeah. And it may be one and the same because you know, sex offenders will have a criminal record. So, they would show up on a court, right? So, um it it may be kind of one and the same. So, you know, Cali can probably provide further
light into that because I'm sure she's run both types. I mean, I would be myself. I would be worried about someone who's assaulted somebody in some manner. >> Yeah. >> Um because that means that that person and has been convicted, let's say. Yeah.
>> Because that person has that capability >> um of doing that. We've had a couple of instances in town hall where there have been some upheaval >> at a meeting um which the police had to be called. >> Yeah. And for some of them, some of the
people in the room um they were quite um shook up >> by it. So >> by the police having to come in and intercede in the problem. >> Yeah. So I think there's instances that
could happen that we're supposed to be concerned about people's safety. Mhm. >> Um, so we want all the volunteers. You know, obviously the community needs a lot more volunteers than what we have. >> Yeah.
>> Um, but by the same token, um, >> we just can't take somebody because they're breathing out of a pulse. >> And and sometimes that's a situation, but it also becomes very disruptive because then you can't you can't proceed. You can't get anything done
kind of thing. So anyway, that that's um let me make my notes. Okay, so those would be both policy ones and she gave us the answer answer to that. I'm good with her handout. >> Okay. >> To be included
>> and we'll just swap out. >> And now we just have these answers only because of our questions, not because there's anything wrong with the document. >> Yeah. And so the the next thing and we'll get to this later in in the uh documents that we have is the the final well semi-final version of the um
volunteer response form and so once we swap out with the updated things then the rest of the document was fine. Um so we'll we'll talk about that. Okay. >> Um and the other so I I'll bring back to our next meeting the final version of what that packet looks like incorporated
with the new stuff. >> Okay. >> So um we'll go from there. Um, I'm not all set on B. I have nothing else. >> Okay. Review scripts of standard votes. Okay. Now we're into the meeting.
>> Yeah. So, these are standard um like phrases that could be used for um motions. And I wanted to start with regular votes um prior to the executive session and public hearing types of scripts um to make sure that this format
um was something that seemed to be uh conducive to the average volunteer. Um so this is just general um you know mo motions in general standard language. So you know we have motion you know for new business second
>> change this >> specific we have to change it >> okay >> because um well member states I move that okay it's no longer a member it's I Laura Shiffren
make the motion or I Laura Shiffren move that >> okay >> because you now have to identify yourself. So you don't have to um before you make the motion, you identify yourself. Before you make the second, you identify yourself.
>> Okay. So there's no >> we can insert the process. Who is making motion? Who is seconding motion? In other words, we Okay. >> State name. I move that. >> Yeah. State name and who made >> I so and so second. So yeah, we can
insert in brackets, you know, name and leave that as the placeholder. Um, and we can I'll do that throughout the rest. Uh, >> after motion, >> this is coming from a a recent >> legal decision. Okay. >> Open meeting law.
>> You have to be very clear about your name. >> Did we get >> you have to be clear because somebody's going to be watching and say, "Oh, that person didn't second it or that person didn't say their name when they second it." And what's happening now, even worse, I think is
>> they're bringing them back. >> A AI >> cannot be trusted. >> Yeah. >> Okay. It spells names wrong. It um uses different words than what's actually
said. And that's why we're really trying really hard at um select board in particular to annunciate every word that we say. >> Mhm. >> Um
so I mean it's great to have AI and the the transcript coming up but it's unless you know it's not right. >> So you have seen a lot of fault in certain verbs back. >> Yeah. Because they have to listen to a lot of meetings. Um, >> so yeah.
>> So that's um my second No. So So you're gonna >> So I'll insert name all throughout. >> Right. >> Um other than the inserting name um with regards to the rest of the content. Any other I know this is your first time seeing so if you need a minute. Um I
just need excuse my cell phone. >> Yeah, that's okay. and it's normal procedure. >> So everything has to be changed to the name. It's not >> and you have recently found yourself having
>> a problem with that because Oh, who is the one that motioned? Who is the Okay. Okay. Okay. I personally don't usually use the question is on the adoption of but that
but I do restate the motion. >> Mhm. >> So I mean I think whatever anybody's comfortable with is fine. I hear I I do hear people say the question you know >> of the motion that is. >> Yeah. And this is more formalistic
Robert's rules of order type of focused. Okay. >> Um, and it certainly could be abbreviated in the more informal setting. >> So, it mirrors more what the Robert's rule would require of us. >> Yeah. >> Which is always what we want to try to levitate to. >> Yeah. Exactly. And we'll see. Um, you
know, the next document for the the introduction to Robert Tools. Um, you know, this kind of mirror compliments. They're both all of this is going to kind of be complimentary to um what everyone gets. Yeah. So the next one
um to ask for a boy voice vote I wouldn't >> that's we don't live in that era anymore >> okay I know there there are boards that are still doing that for general business >> well and they're allowed to they don't
have to roll call all all votes >> but if there's someone remote then they would have to roll call >> because we do >> we do just by habit now so you You don't not do it. >> Yeah. >> Um >> I think
>> Oh, what are what are the exceptions? >> So, if there's one member who's on video >> Oh, I know that everyone call when it's hybrid. >> Other than that, there the only other time that you're really required. There may be certain public hearings that you're required to roll call. Um but
other than that, executive session when you're going in and out. If you're moving to go go go in um you that's when you would do a roll call as well, right? >> Especially in an executive session >> and within executive session every vote must be roll call.
>> Absolutely. So that those are where the roll calls required. But for general business, um, many boards, you know, do and are allowed by law to, you know, just do a general voice vote if they're all present, >> but and and you know, if if that side,
I'm just so, >> right, and that's, you know, the the decision of the chair >> and that's and the next uh item to ask for a roll call um, you know, allow it presents both as an option. Um, and then
the executive session script and public hearing script would be more tailored to where those roll call votes are required. Excuse me. >> Once again, deps for the discretion of the chair. >> It does. Yep. >> Okay. just I think to make it as
simplistic as possible because um there's many that don't follow this now. >> Mhm. >> Okay. So >> followwood specifically >> how they do votes but it's also inexperienced I think as people get more experience in it
>> more fluid more comfortable with it. And once we finalize these documents, I'm going to do a big push out, you know, hey everyone, check out these new resources. This is going to be helpful to, you know, moving forward for all your boards and committees. Um, and maybe some of them will pick this up if they weren't using it before and because
now it exists. They have it as a guide. >> It helps them. >> Yeah, exactly. It does help the chair. >> Ultimately, they have to levitate to it. Isn't it going to be brought in >> private schools based, right? Mhm. >> So that's all I had for that one and
we'll bring back the other parts of this and the update well and the updated version of this. >> Okay. We don't have all right. No meeting template tonight. Well um
are we still going to keep going on this? We'll be moving motions and votes. >> Oh, this is um >> I had review updated agenda minutes standard templates. >> So,
this was meant to be review updated volunteer response form. Um I mean it it that does directly relate to the stakeholder feedback that was received and finalizing the stakeholder feedback. Um I don't know if we want to ear on the side of caution as
it relates to open meeting law. Um and agenda minutes templates is should have been tabled because it was going to be talking about the volunteer response form. Um I apolog I saw a template and I thought that was what we were talking about. Um the other thing we did skip
over 5A for the Robert's rules basics. I know we kind of touched on Robert's rules. We mentioned it but we didn't go >> 5A and we went right to five um >> 5D >> 5D. Yeah, >> but this is 5D is review updated agenda minutes standard templates.
>> Well, this would be part of the >> I mean this is part of what >> Yeah. >> No, this is more like the Robert's rules part than it is the uh D part. Um,
you're frustrated. What's the matter? So first f So on 5a um before we move on too far um this uh was I wanted to try and keep it to one either a two-pager or one double-sided resource guide for
Robert's rules of order. And so we have a book that is a a really comprehensive Robert's rules um book. It's called Robert's Rules of Order quick study. um by Bar Charts, Inc. And this is a resource we have in the clerk's office for anyone to reference. And the you
know, we kind of adapted it to be this really simple guide uh for the for the use of our our boards and committees as a quick reference um and to kind of uh provide, you know, more information related to um the requirements, you
know, of officers starting a meeting and holding that meeting. um you know motions um in general um subsidiary motions and incidental motions um you know as it relates to keeping the meeting in order. So um I don't know if
we want to just go section by section or if you guys want a minute to read um whatever works. Well, this is, you know, the the actual running of a meeting. And if you have >> motions with amendments and >> lots of discussion and you have to
>> kind of the whole point is to run it orderly so that you can come to a conclusion, >> you know, get to the end. >> Yeah. But and this provides the kind of parliamentary guidance um you know, pocket parliamentarian um
resource Yeah, I still haven't found my bullets, but this this gives them something that to read and if they want to um >> the the thing um you know, I'll I'll make a revision on this to make sure it
says I name move that and I name second or name second. So, um I'll make sure those names are inserted in the examples uh that are presented uh under motions and votes heading. Okay. >> I haven't seen that before.
>> Special purp. >> Yeah. The well the verbiage of broadcast versus we just use YouTube because that's what we put it up to, but I suppose it could be broadcasted by other individuals recording. >> Oh, I guess. Yeah. Yeah. I had not se
seen that before. >> I think some of this I I just had one. I I'm trying to hold it together. >> Quick, get a coffee. I >> have this a lot in this room. I want you to know >> it gets dry. Um, >> I've never done the appeal thing.
>> Yeah, it's an interesting >> position from the chair. >> Um, >> how does it take away the position of the chair? >> Well, so one example is um, you know, you make a motion to do something, the chair says, you know, that's out of order. Yeah. And you know, this really
helps with larger um larger bodies that might you know have factions so to speak and so they you know they could make a motion to appeal um and it basically uh allows the it requires the board to vote. Okay. Was the chair right in
declaring that out of order or should it be? So in other words, for the moment it will supersede >> Yeah. >> the chair and what the commissioners are the ones that ultimately have to >> proceed with it. >> Well, it it'll it brings it to the full board to say was it was the chair's
declaration that it was out of order? >> The full board considered the chairman still a part of the full board. >> Yeah, the chair would have a vote, but you know, let's say it's a board of seven. Um, you know, you you could have the chair make a declaration you're out of order and then you could I make a
motion to appeal and you could have three other of the board members think that no, you really were in order and then the motion would need to be them. >> In other words, it would carry. >> Well, it would it would then be brought for a proper vote. So, it may not carry
when it's fully heard and there's discussion on whatever motion you were making, but it just it provides an appeal. three >> um that it would fail just if it were a simple majority vote 33 is deadlock so it wouldn't pass.
>> Yeah, >> there's no majority. >> Yeah. >> No, it doesn't if >> but I think if the chair felt that he was right and the chair is the tiebreaking vote. >> No, it goes if the chair thought that the ruling the chair originally made was
right. >> Yeah. >> Yeah. So that then the chair could vote for themselves for as far as maintaining their motion as far as I understand it. >> Okay. So then if the board ends up being split 50/50 the chair maintains that
he's correct. >> Yeah. >> Sure. Whatever. >> Or it at some moments in time if it goes to a 33 >> doesn't it move to the selectman to make a final decision on it? >> No. Within within a meeting. So when
you're >> we had a situation on a decision on conservation once that >> 3A 3 nay and we had to have a decision made special >> talking about an appeal. Okay. But brought up by somebody in to make to
deal one of the commissioners. >> Someone le let's say that >> I got you. But my experience is that yeah when we've hit a 33 we've had to go to the select menu. >> That's different before you you couldn't decide. Correct.
>> Yeah. But let's say right now I make a decision. I make a motion that we approve the October 7th minutes. I make that motion right now. That's that we're not on that item right now. So Lori rules me out of order. >> I make a motion to appeal because I want to talk about those minutes right now. >> You want to circle around
>> and you know you say, "Yeah, I want to talk about those minutes right now." So we both superseded, >> right? So that's that's the type of example. It's not like a formal appeal as it relates to a zoning or conservation matter. It's just a appeal of whatever motion is
>> that was just a little on the side of the road. I I'm sorry. >> No, I don't mean or it could even be something even smaller than that. I make a motion that we take a 15 minute break and you know I >> like you said it could be something even smaller than that that will trigger >> Yeah. >> that form of procedure where
>> Yeah. Well, and we're all going to take a 10-minute break and have a cough drop. >> Yeah. >> All right. >> Yeah. So, I'll make those changes. bring that back with the the name uh additions just for a second read and um we'll
we'll be good on that. Um, as far as this goes, um, I I apologize for the the thing on this. I I I think it's clear. I don't think we posted to talk about the volunteer response form. Um,
preview response. >> I mean, well, 4B, the onboarding packet includes the volunteer response form. Here's our new volunteer response form with the final additions. So, if you're good with that, I'm good with that
interpretation. >> Did we get this um if it's a reappoint? >> I haven't seen any of this. So, >> yeah, there was work going on until the last minute. Um the >> In other words, the back side of it, what was redacted, added, taken out
wrong. >> There were a few changes. And the first thing I want to mention, the font was way small on the last version of this. So, I made the font bigger so it was easier to read. I separated into elected and also we talked about um it may make
sense I I noticed the elected heading I wrote officials and boards and for appointed I just put officials I it might make sense to add the and boards as well just for consistency I don't know you guys think of that small thing >> elected and board so
>> elected officials and elected boards versus appointed officials but there are appointed boards here. So I think >> yes >> appointed boards. Yeah. >> And boards. >> Um and then I added the notes. So we have the asterisks. Um and basically
it's presumed to be appointed by the select board. Um unless otherwise stated. And then you have the ones with the three, the four, and the five asterisks. >> Um and um those were the notes. We also added at the bottom view employment opportunities and more at the town
website. >> Yeah. Yeah. >> Um and I cleaned up the list to make sure it was accurate um with what is going on in town these days uh as opposed to some committees that haven't existed in a while.
>> So anything that's elected official on board is a paid >> The only elected official uh who is paid is me. Um, okay. Let me go back again. So, everything's a two unless you see three,
four, five, and three. So, >> yeah. So everything in the appointed officials section is assumed to be appointed by the select board unless it's got the other asterisk.
Three means that there there's a town bylaw for it. Um rather than writing out the whole bylaw because some of the compositions get really complicated, >> right? >> Um so just refer to the bylaws for those. >> Um and then appointed by the moderator in full. The only one who's appointed in
full by the moderator is FinCom. Even though Capital Planning has some moderator members, there are some like Select Board has an appointee, Fincom has an appointee. Um, someone else has an appointee. I forget off the top of my head, but there are three that are not the moderator. Yeah. Yeah. So, it's not
just the moderator for Capital. >> So, I remember it was this past year. Let's say >> it was Veronica and um Don. >> Yeah. Pace. >> Who was the third one? I I'm not 100% sure. You know what? I'll
I'll pull up the bylaws and look because I I was I was looking at it this morning and I know there is a third one. Um so the moderator is the one that would full with the finance committee. Fin is the moderator. The whole finance committee is appointed by the moderator.
>> How there's the I'm not I'll figure that out later. >> Now appointed by special joint committee. Is that school committee? So that that's >> Yeah, that's Nshoba. So that's they they've got the in the regional agreement it's the moderator who's the chair and then it's select
>> a bigger group of nomination. >> Yeah. So that one lengthy to explain >> not just within town >> players involved in it. So the membership for CPC is oh one by the planning board and I I don't know who
their planning board rep was but it's one by the planning board one by the fin and one by the select board. >> So there will be three >> three different individuals. >> Well up to seven because John could appoint four or one year terms.
>> Okay. >> Four at large members. Oh sorry four no for capital four at large members shall be appointed by the moderator for threeyear terms so arranged that one or two terms of such uh such terms of
office may expire in a given week so >> excuse me >> John has four who he can appoint for three years >> so should that be That's why it's a region >> three and a four
capital planning. >> What do you mean? >> Should that be three and four star? >> In other words, both three and four stars. >> We we could um the the I mean I would just make it because I don't think
there's a clear way to indicate the you know several several series of stars. I would make it >> this is going to be >> yeah so I just figure refer to the bylaws because the other thing town meeting could decide one day >> um you know John doesn't get anymore and
that not that that's likely but you know for capital maybe maybe the select board point will appoint those four at large so this would require then then we would have to edit this form again so this makes it maintainable >> by the bylaw >> yes
>> th those three Yeah, just all it means is look at the bylaws and it refers them there um in case there's updates. >> Uh excuse me. >> Let's do we have um a comparison of the
last list of this off and then >> Oh, I don't know if you have the back side on this. It was >> 5 5-2. Um, but it's uh You want to see the back of this one for now? >> No, but I may have
>> You want to see the back of this one for now? >> Do you have one? >> No. Is that I can go make coffees right there right now and then we'll all have a coffee. Now, this 5D-2 that you have, um, or actually, you know, before I go go through that, I'll we can finish on
this, uh, back. >> No, this is our old list. >> The old list. >> So, we did kind of drastically change And so we took out um you have all the the paid folks other than on the elected
side um and the uh >> and the committees that were no longer that had no appointees uh or not in use. >> So you took off the West Towns and Committee. Yeah, we have we have no one
um appointed to that at the present time >> for the west um the reading room. >> Is that committee still should that still be added? >> There's nobody there and there's nobody functioning in a committee. What are we doing?
>> I I'm not sure. >> Do we need it? What's going on? >> We could also circle back and do research. Um, >> I'm okay for now because this doesn't mean >> we could always update it later.
>> Yeah. On a forum. Yeah. >> You know, and then >> it's not like we print a whole We don't print aund of them, right? So, >> just enough to put on the table, you know, five 10 copies and replenish. So,
in other words, you want to leave this >> open to adjust later on down the road. >> Yeah. It'll be a living document. >> Yeah. >> And we've got the updated date at the bottom. So, we'll be able to see when it was up last updated.
>> 10:30 25 was the last update. So, >> yep. >> Okay. So this it's in a different order because we wanted to separate the elected >> and I put it alphabetically cuz you know >> alphabetically >> like if you look at culture recreation
you've got you know B C A R B T's and then you got C and then A. So it was just way out of order to follow. So the this >> you know if we wanted to break it out we could break it out. >> Yeah. And we're going to be able to
leave this as a a work in progress to be able to adjust it in due time >> cuz there's going to be things that we're going to want to adjust on this. I can see a few things, but this is
>> the town evolves as time goes on. So, we can always make changes. >> It certainly is. Every day seems something different. >> Mhm. >> Appears. Not. So, um
>> now on the front side or sorry, did you have something first on the back? >> Well, so these >> you were on the old list. Look at it. Housing and health and property >> there. >> Yep. Oh, yeah. >> So, housing, health, and property, gas,
plumbing, inspector. >> Yeah. It's a paid inspector. >> Mhm. And same with wires and weights of measures. >> Yeah. >> And they are appointed. >> Yes. I believe select board each one of
them in the building department for >> electrical plumbing valley inspection septic systems etc. Yeah. Yeah. Yeah. >> Now housing authority. Okay. Yeah. >> Single side.
>> Yeah. It's on the elected side. >> Is it >> housing authorities on the side? >> Planning authorities. >> Oh, but it's um on the in the new list. It's listed under TE's because it's got towns and housing authority. >> Town. Okay. So, it's under towns and
housing authority. Okay. >> That's the name of it. >> Yeah. And what about the trust? >> Oh, that's okay. >> So, we were trying to do a little research into this today and we didn't get a definitive answer. Um, as far as I
understand, the only trust that the town currently is managing through those commissioners is the um the clock uh in the great hall. That that trust um is managed by those commissioners as far as I understand it today. Um Rob, the facilities director, was telling me
about that. >> The clock in the great hall. Yeah, there's a a a clock um a a historic clock and so the trust um when people leave their estate to the town, it's left in in trust. Um and so those
commissioners um you are responsible for overseeing the funds that then pay for the maintenance that is very frequently needed for this clock. >> Oh, because my response equal to Oh, I know of such
That's interesting. >> Um, we I'm talking about towns and affordable housing trust. >> Oh, I'm sorry. I thought you were on the elected side for trust fund commissioners. >> Oh, no. >> Um, towns and affordable housing trust.
>> Yeah, I know about the Yeah, the commissioners get elected. >> Yeah. Yeah. >> Yeah. Yeah. >> Um, sorry. So, I I missed the question. Um, uh, affordable. >> I was on housing and then I looked over on the other side. >> Oh, yeah. Yeah. On the old list, it wasn't even on there. So, um,
>> on the old list, it wasn't on there. It was just housing authority. >> Yeah. It was a newer, it was formed two years ago. >> Yeah. The affordable housing trust. So, now that's on the appointed officials and boards list. >> And that's the one Jod's on.
>> Oh, I don't know about Jody. Um, >> is that appointed? Not not elected >> the trust. Yes. uh that's appointed um by the select board >> for the trustees >> for the affordable housing trust. >> I know they're staggered. >> I was just in their bylaw today.
>> Okay. >> So they're staggered terms >> and one is required to be a select board member. So Veronica is your select board member and then the rest are just >> that's on the as a trustee. >> Yeah. For the only for that specific trust. >> Okay. Housing.
>> Yeah. >> Yeah. >> Okay. and she's very knowledgeable. >> And the affordable housing trust and housing authority are separate entities. >> Yeah, >> they probably will partner, but right now the housing authority I think only has one or two people. So
they don't even have a corn >> cuz I think it's five. >> Correct. >> And they have how many? >> There's five seats >> and they only have two presently. Right. >> In other words, lack of volunteering. >> There's one
>> drastic lack of There's one that can be appointed and the other they're elected positions except for one of the four >> and then >> one of the four is non-elected of the
four. >> It's supposed to be somebody who is a tenant and lives at either Atwood or >> Yeah. And then there's there's one governor appointee. So for a total of five. Okay, that sounds like that's where the
problem lies. >> It's very difficult to get that appointment. It could take two years. Yeah, we got Chaz in in like >> less than 18 months >> or Judy Connelli took over two years to get her in >> and then left
>> and then Jenny King because it's a whole um it's a whole application. It's a whole you have to give your history what your background is. Um >> and Chaz had good history >> abilities are to um
communicate with the state bring it back here >> and not everybody could do that. I mean Judy I think could have done that. >> It wasn't done when um uh the next person
>> So you're saying that Chaz was able to the state. >> He was able to get the information, bring it back to town hall >> and at least present it >> so we could understand it and move forward with what their requirements are from the state >> is they're kind of hard to follow
sometimes. >> So, you know, and it's it's not a >> it's not an easy lift to do that, but we were Harington helped with that. We met with her a lot.
>> So, is this why we understand that there's only two people on that board? We can't get it filled. >> Well, I think they they don't have any property. They don't have staff. Like, I mean, I I think that it's one of those things that um you know, the the town
doesn't have a million dollars to put into a new housing development. >> So, there's the housing authority doesn't have a whole lot to do at the moment. And maybe that's why there isn't interest. >> Well, that was the purpose of the trust. >> Yeah. >> The trust was formed so that there would
be an entity to receive money. >> Yeah. And the trust seems to be it's it's working on it. >> Yeah. >> So they're they're getting there. >> Um you know eventually there'll be something um but you right right now it's doesn't have a qu. >> How big of a trust do we sit in right
now with in towns? And is the words I'm not sure anymore because I think there there was a a $97,000 or $93,000 thing that it's in limbo. >> I just remain the Broadhurst Foundation up in
Winington that they were able to new ambulance every year, fire trucks. This trust had phenomenal amounts of money in it and with the whites and the
be also huge land tracks up in lington. I mean funded the YMCA, the new additions. I mean a lot of stuff in that town through the Broad Foundation. I mean it's got millions in it.
>> Well, we Ben doesn't and we have had a lot done by the owner of the sterilite for the towns. >> It that presents the same thing as how broader is functioned. >> They mirror one.
>> Okay, we're going off topic. >> Yep. >> So, >> overall, how do we feel about the back? Do we like it with alphabetical? Do we want dividers based off the categories? >> It's easier now to understand. I'll add in um an
>> um and I'll wait to hear about West Towns and Reading Room Committee or just let it be for now and we can move forward >> for the minute. I think that it's I think it needs a new septic. >> Okay. Oh, it's not in function right now. I thought I just saw it.
>> I think it's closed for the winter. >> Yeah, I've heard that. Yeah. >> Yeah. Okay, that's a shame because I used to see a lot >> for the time being >> Christmas things used to we used to do stuff >> and it needs a new septic we just did and >> but you know what I we're only talking a
few months I would leave it on there. >> Okay. >> Um >> and we can look up because it it does exist. We did used to have a committee and once it gets up and running again, there may be people um interested
>> Mhm. >> in overseeing it. >> Local people. >> Local people >> right in West Towns. >> You know, somebody >> Yeah. There's always somebody that's been interested in cuz they like it so much.
>> It's a nice little function building. It is. >> Yeah. So, just leave it. You'll have to put it back in there. >> Yeah. I think you have to leave. We've got plenty of room, so we'll be good. >> Okay. >> Um on the front side and the purpose of the front of 5D-2 that you have um was I
I had Jack after the main revisions to the front were done um just also take a look. And so some of the things that he had brought up um were minor like the there were missing lines in some places. So you'll notice the new 5D-1 that you have.
>> Oh, I thought that was done on purpose. No, no. So, the missing lines was not on purpose. And so, >> I just want more space to write in. I don't know. I >> I guess I mean it certainly could have served that purpose. Um, and but, you know, I think it's if someone's writing
this by hand, it's a lot easier, I think, to have a line to write on. >> Um, we were also missing a right parenthesy on the phone number, email, the E was not capitalized. So, just little tiny things. Those changes have already been done. >> Yeah. Um the bigger things um was the
question of you know process and that's why I wanted to bring it up here was is this when we hand this packet to someone are are they filing it with the clerk's office are they filing it with the select board office who should be the
first step or should we kind of let it be kind of both but leave it how it says talent bank because I'm in that top section indic you know it returned the form to below talent bank care of select board do you know
>> so you're the talent bank >> no no the the the HR is presumably serve like collecting that information so do we want to continue to have HR be the talent bank
for this purpose or um you know because this is really volunteer response forms as opposed to paid talent because there might be a talent bank for staff positions that is maintained um by HR. Do we just basically how do we want to
proceed with that lying on the >> kind of valid question >> and I you know I I don't have a strong preference in either direction because it I mean as far as process goes either you know they come to us and it gets stamped and Sabrina gets a copy or
Sabrina gets it and then we get a copy and so no matter what happens we're exchanging copies. >> A volunteer dictates that doesn't it? Um, well, no, no, I'm just talking about for volunteers. Sometimes they go to us, sometimes they come up here, and then we exchange copies and we're good.
>> I've gone both routes. >> Yeah. >> You know, with Sagrin and with volunteer boards. >> The um process is supposed to be part of what we're doing and trying to streamline and make >> I think it it makes sense to have one
home and so, you know, but it which which one is the home? it on if somebody fills it out online, >> which it's available online. >> Yeah. >> Okay. Who gets it? >> Well, I mean, they download the PDF and then return it how to whoever they
choose. So, they see select board on here. >> Oh, it's not fillable and they can't just submit. >> Well, they could see the PDF and fill it in, type in the boxes, but it doesn't there's no submit button that emails it for them. It's not a fillable form. Like it it's not >> All right, forget it. It's not a form on the >> like you just asked.
>> Where does it go? >> The PDF is uploaded and yes, we absolutely can. We certainly can. And if that's something we're interested in, I could just duplicate all the same fields and put it on the website. So, that's easy enough to do. >> And let them have a submit button. I mean, I know a lot of things.
>> So, who have to do does that? >> Is it going to go? >> Well, that's my question. >> We're happy to serve as that place if that makes sense. you can see it all, >> but I don't have a strong preference. If the select board wants to take ownership of that process, given that the select board is the appointing authority for
the vast majority of these appointed boards and committees, it it may make sense for the select board to be the home. But >> I don't see I don't see why you can't get it stamp it because once the select board gets it, >> then it would be bringing down stamp it,
>> right? And so it I and that's fine and it actually that eliminates an extra step so it's more efficient. So that that's perfectly fine with me and we can make that >> it's already stamped when Sabrina gets it and then it goes to the appropriate board. >> Sounds good. So I'll I'll update the
front for the return the form below to town clerk. Then the process will be that we stamp it, send it right to Sabrina. So then she has the copy or if it's not the select board that's the authority, then we would send it to John. We would send it to the next place
it needs to go. >> And in other words, whether it's going to be through John who's going to be the nominating or the selectman. So ultimately, >> oh yes, the moderator, >> most of them would go to you or your office, >> but certain ones aren't going to always
go to the office. And that and I think that also provides another efficiency opportunity because if someone returns this to the select board as it's written on here, then Sabrina has to go bring it to the clerk, then it has to get to John. So again, eliminates another extra step. So um you know, we can
>> kind of like how we are with the phone. We're number one in the phone tree. We could switchboard it out to where it needs to head. It'll have the stamp on there and it'll be ready for the next step. So, if if that sounds like a good process to everyone, we're we're happy to do >> as long as it simplifies it and
everything gets to where it's needed to go and it's efficient. Simple as that. >> Simple as that. >> Works for me. How do you like that? >> It's very good. Um, >> yeah.
>> Now, something else a little bit lower, kind of in the middle, the background and experience section. Do we think that needs to be bigger if it's handwritten? because we have some room to kind of squish it squish the other things downwards to make more room for background and experience. >> That should be a little bit bigger than
it is and and mine like you said. >> Yeah. >> So in other words, you would like a little bit more information from them what they're >> what so you want to another >> if they have none then they don't use any space but >> I would assume >> if they're going to tell us what they
want to do they might want to give us their background. Sure. >> Yeah. Yeah. So, we can do that and add the lines in. So, that'll be good. >> Um, and then the uh the lines were added to um bullet points two and three for your preference. Uh
that those lines were missing. Um there was a question about um the approval signature if applicable um whether that phrasing is appropriate. I and like it a suggested alternate phrase was approval
of chair for reappointment but it's not always for reappointment and it's not always a chair and the example I think of is Jim Smith at the highway department approving his rep to town properties. He's neither a chair and it may not be a reappoint. So I I think the
language while it is you it requires reading between the lines. It's to the point of approval under whatever circumstance the approval is required whether it's a reappoint or not and whether it's a chair or not >> because it would be misleading
>> and it can vary sometimes. In other words, we just now brought somebody on to the conservation. It was in se it's over what 41 days or 45 days. So >> we were we were the ones who brought them her on. >> Yeah.
>> Not the select board. >> And the other thing reappoint >> approving authority signature. >> Leave it broad. Yeah. >> Approving authority >> that would actually >> it can be the department head. >> It can be chair. It can be a vice chair.
It could you whatever it has to do withever whatever board or committee. >> Do we want to keep if applicable or just approval authority signature? >> I think if applicable because it's not always applicable. >> I think we both >> when would it not be?
>> Well, as a as a prerequisite to someone filling out the the form, >> it may not be required if it's someone's first time going to apply for something. So, that it's just a general appointment because it's not
>> well it's not it's not the um it's it's not the person applying applying that's >> well this form is for them to indicate interest >> so I >> but this says approval signature after
after >> so >> after these three things the first second third choice >> so is the intent that if >> go ahead Go ahead. Is she >> is the intent of the
this section to be for if once the appointment is made that's the signature line cuz I I'm not sure I understand now cuz I I thought it was if it were a nomination.
>> I'm not sure if we need that. >> Yeah. Because if it if it's just for someone volunteering, I don't know if we need that. But if it's >> I question if we need it. >> So then Okay. Okay. I think that the
discussion came in with after the volunteer is accepted >> who is going to be the one. >> So that comes final say whether they are approved. >> Yeah. So that the signature is off of
who's making the appointment. >> Correct. Is it going to be all the selectman? Is it going to be the chairman on that? >> Okay. So the application >> Well, usually it's without signature. It's just an administrative letter from Sabrina. Be advised the select board appointed so- and so um on this date and
it doesn't have a signature on it. And I I think that's sufficient. Um, you know, >> the left board >> Mhm. >> signs it or she does >> well on the actual notification of appointment. >> Yeah. >> Oh, I haven't noticed the signature. >> No one gets sworn in.
>> Yeah. I haven't noticed the signature line. Okay. I mean, I just pay attention to the content. >> So many. >> Yeah. Yeah. It made because I just pay attention to all right. Who's being appointed for what term and you know Okay. And you know that that's my part and Okay. and it comes in email from scr.
>> I'm trying to think of what we wanted approved because the volunteer form is going to go to whatever and then um if the board appoints them then Sabrina is notified
and she sends out the letter once the select board appoints them and they're told to go to the town clerk and get sworn in. >> Yeah. I I I mean it we could do it in in
any which way. It >> I say do it the easiest and the simplest. Who where does it ultimately end up? >> Yeah. >> What's left for >> Well, no, it ends up getting filed downstairs. So then they have to get
sworn in. >> Where he gets sworn in, he will be the final >> Yeah. >> their final stop >> of the overview. All right. Selectment approved it. The chairman's approved it. Whoever was the approving authority >> is on that approval letter
>> is there. >> I mean because it changes. It's not consistent. It could be through the moderator. It can be through the selectment. It could be through the select >> discussion of how we got to this. >> Yeah. It I >> name, title, date. I remember the
discussion >> or we can just lose it. Harrison would fill it in at the end as who was the appointing body, chairman, selecting, moderator, etc.
>> Cuz it varies. >> Yeah, just pardon me for one moment. Just it's one >> or if applicable because reappoint would have a signature >> from the chair.
Reappoints usually come through the chair, not the selectment. You know, with me, I'm always a reappoint. >> Well, >> doesn't go back in front of the selectment. >> Yes, it does. >> Absolutely. >> When I'm reappointed year after year after year, it always goes back to you
guys. >> Yeah. You have to get sworn in every time you're reappointed. >> Are you saying you haven't been sworn in? >> How many times they do it? >> No, reappoints are sworn in. >> Last time I didn't I wasn't in a meeting. I was reappointed. >> Yeah, that's that's what happens,
>> you know. Yeah, Jiggy's not >> I'm pretty sure that's because of the reappoint >> because the reappoint comes from the chair of whatever border committee >> or whatever the border committee is. Correct. >> So, it's not the first one. And we did want to combine them >> Mhm.
>> to one form because a lot of people were using the volunteer form instead of the reimportant form, >> right? Because there was two. >> So now the whole conversation is going through my mind of how we got here. >> Mhm. >> Was when I was looking at the reappoint
boxes, but that >> the new check off for re if it's going to be for a reappoint. Yep. Okay, then I am good with if you want to make it clearer. >> Do you want to just leave it as an approval signature
>> for reappointment? >> Well, it doesn't say that. >> No, but yeah, we would change that. >> Change. Okay. >> To if applicable for reappoint. >> For Okay, >> so there's the combination form.
>> Yeah, let's lock it. You talk long enough, it will come. It all comes out. >> Well, you got too much going on. It's, you know, so many things. >> Very disappointing little bit >> that you know, we're having this type of disruption
in town hall like that. >> Okay. All we have left is the templates not here. >> Um meeting agenda is what I thought we were doing. That is
the way he has it is much better as far as he's appointed officials, elected officials. Still a little bit, you know, confusing with the stars. We have a 300th anniversary committee,
too. Mhm. Sorry about that. >> We know why. >> Why? >> Reappoint. So this is going to say it will not say
if applicable it will say for reappoint >> because it's the chair title and date. >> Remember we did I looked at the boxes for the forms. >> So reappoint approval authority
signature. I see. So I'll add reappoint. So in other words, it's not going to be approval sign >> right underneath it for reappoint versus if applicable. >> Oh, okay. >> Took a while, but it came to me. >> No, no, we didn't say anything.
>> That's just fine. >> And I think that was it. So, um, there are a couple options. If we want to make a motion to approve based on those changes so that way the final copy can go to the select board on Tuesday.
>> That would be very >> I'll so move Harrison. May I I'll move to approve the volunteer response form as presented to be integrated into the volunteer packet with the amendments as
discussed. >> Okay. I James will second. >> Okay. >> The motion. Any further discussion? >> Uh, one sorry >> just the edits that we >> the edits we've discussed friendly amendment and to forward to the select board.
>> The verbage on the accept the friendly amendment to forward to the select board. >> Yes, ma'am. I did >> further discussion. Roll call vote. >> Harris may I spring? Yes. >> Laura, yes. Thank you. >> Thank you. >> Um,
>> we got stuff done. So that finishes 4B for real now. >> I knew we could do it. >> 4 D. I'll make a motion to table 4D to our next meeting. >> Okay. And >> sorry, 5D. 5D. >> 5D. I was going to say
>> 5D. I was looking at D. >> Yeah. >> So 5D is going to get >> in the minutes. And I really >> template and I >> want to get the template. >> Yeah. And I I have our It was very minor notes. It's um just ran out of time prior to this meeting. So that'll be
something easy to have ready for us. >> Okay. >> So continue >> 5e. >> 5D to >> No, we're tableing 5D. Correct. Are we moving to 5e? What? >> Well, I made a motion to table >> 5e too. >> Yes.
>> Well, no, not 5De. 5D. >> So I I Harrison may not make a motion to table 5D >> to the next meeting. >> To the next meeting. >> Do we need a motion on that? >> Motion. >> I I second. James second. Okay. Any discussion? Hearing none. Roll call
vote. >> Harrison. I >> chance drawing. Yes. >> And yes. >> Okay. So, we're on to >> E >> 5E now. >> 5e um was just if we had additional fe stuff from the original feedback. No new feedback has come in. Just um you know, I didn't know if we wanted to ask for
more at this point or if we were happy. >> You were waiting for feedback from >> on the links. >> No, this was for this was from even before. This was the original longer feedback that we actually I I've left this item in case we wanted to go back to any of the things that were talked about. Um
>> would it be helpful? >> Um I I think we kind of covered the bases and we've gotten no new feedback since then on this on the original request for information. So it might make sense for us rather than to keep having continued discussion to just
close it out >> because we hadn't decided to close it out. So I wanted to make sure I left it on. In other words, we'll close out >> 5e with any more feedback. We've had a we're we're pretty satur I don't know if we need a motion. I'll
just stop adding it to the agenda. >> I don't think we need a motion, but I do think we do get feedback that it can come back on >> um before posting. >> Yeah. So, in other words, we won't exclude any feedback even though closed
it out. always invite that specific Yeah, that specific RFI will be done. Okay. And then general circle back around to >> Okay. Thank you. That's what I wanted to clarify. >> Yep. >> And then scheduling of next meetings. >> I'll pull up my calendar and I made sure
it was accurate today prior to uh so we don't repeat what happened last time. I apologize for that. >> Um when did we want to meet next? I'm not available on Tuesday the 4th. >> Oh. >> Um so I wasn't sure if we wanted to do
maybe a Thursday the 6th um at night or um I I can't commit to Friday the 7th until I I can I can do early. I can do during the daytime. Um I just I cannot commit to Friday the 7th at night.
>> I'll try to be a little more flexible to you in the daytime. my my um the days are >> now that it's getting cold and wet, >> it's Yeah, >> I'm mostly going to be working in the garage. >> Yeah. >> Oh, come on.
>> This weekend. >> Um it's 3:30. >> Can you do the 6th at 4? >> Yeah. >> November 6 at 4 >> cuz if we could get some more stuff to
work on and get ready for the 19th. Why? What's the 19th? >> That's the next slide after that. Yeah, sure. >> Tuesday would be okay. So, we'll shoot for the 6, four o'clock. >> And if you could send over a template maybe in Word >> for
>> You want to play around with it? >> I'd like us to give you feedback and then we go >> you bring us something on the sixth for the template. >> Um I >> Oh, can't we do that? >> I don't think we can do that. about what
we can do. I didn't bring my laptop today, but we could do it like we've done where I send out the word document, you keep your notes, and then we can do live integration of the feedback. >> Um, but I don't I can bring it because yeah, because if it were sent if it were
sent to me, that's between that's a deliberation >> um >> because it's between the two of us. So, I just want to be careful. We can only talk together >> or even two or even two of us >> just for scheduling purposes. I >> keep forgetting such a small
coven. >> All right. So, Thursday, November 6th for at 400 p.m. >> Yeah. >> Okay. >> It's done. 6 4:00. >> Okay, that's good. >> Are we ready to close out?
>> I think so. Harrison Mayor. I'll make a motion to adjurnn. >> James Ryan, I will second. >> Any discussion? Hearing none. Roll call vote at 7:32 p.m. >> Harrison may I.
>> James Doyan, yes. >> Shiffing, yes.