##VIDEO ID:CII6skSmoUw## Madam chair you need to unmute the laptop okay as I said local thank yous I thank all of those who are are working uh essential workers etc for the holiday season and wishing them a time of good job uh this me meeting is being recorded and uploaded to YouTube for chairman and delici additions and deletions I do have an addition I received a request for uh to hear comments about the discussion um from one person Sandra Lord I'm going to add her as 5.1 and allow her to make uh a brief comment she had some things that she said she like to discuss so she will be 5.1 clarification is that a comment or a discussion no we can't have a discussion it's just the okay was that advised against by Town Council which is why we remed the um uh it's a not for this specific it's not an open discussion she has y it's not an open discussion um anybody else have anything okay moving on we go Sabrina not meeting could we take a brief break to get another pen out here I have one let me see it's not on my [Laughter] agenda there are none Oh I thought I spoke to screen if she was GNA add anything okay we have no meeting minutes to approve okay we have no appointments in hearings and we have no uh appointments of official Personnel no regular business schedule so this business this meeting is scheduled as a work session with 5.0 being Opera project discussion so we're going to start this off um with a brief explanation I'm gonna start melson Parry back Andross but to just make it very simple as simple as can be there was a meeting with the Department of Revenue and they uh stay based on their calculations of how much money we received so far from the perple bags uh added that to the calculation there was a calculation error that resulted in a short B we're going to have over 300,000 short ball um that they that needs to be plugged there's no if hands about it it has to be done by December 31st which leaves us three options we could try to get a town meeting try to get it voted on time hope there's a quum and fund it through either at a town meeting through um Reserve cash which we don't really have that much of anyway or uh some of funding like that in order to have that meeting if 75 people showed up and we got out to uh you got the vote in at time it still leaves like no period to get the tax tax bills out on time so the third option that she said uh she would allow the department when I say she I'm talking to the Department of Revenue was to reallocate Opera funds and use that she made it very clear that this is not common practice this isn't something that she would recommend but it is allowed by by the Department of Justice so uh uh uh that's what we're here to discuss today what I don't want us to be discussing is you know well how did we get an 87 dollar deficit same way you do it when you go to an ATM machine and you put in $50 and it accidentally show you put in 500 the bank finds it eventually and they take $450 out of your account because you only put in 50 well the same thing happens to people too so nobody stole money nobody is missing it was a calculation that was found correctly when you find mistak just like the bank always finds money when you give them too much yeah it was stated in the finance committee meeting yesterday that it was an error in a formula that was used to compute it was just a formula it's just a thing like I said it's I don't want it out there that the money was taken just like when like I said when you put money and you do it incorrectly it's whatever the other thing I don't want discussed was how how we how come we don't have enough money from the purple trash bags you know we can get into the amount of people that are privately paying and we didn't anticipate that to be so high but that's not the point of this right now the point of this right now is that is why we're in the situation we're not trying to discuss or solve those two issues what we're trying to discuss is going forward what are we going to do how are we to make it up and Nelson has put together a plan which gets Us close to what we need to do um and I'll let you take it over for me okay thank you Teresa um so we've invited um Jen Thompson from Capital strategic Solutions here just to um give her opinion whether uh what we're doing is allowable and in general it is um you know I'll I'll let you know Jen speak to it further in a few minutes um but you know the arpa funds you are allowed to use them for General um fund expenses so that could be anything from uh salaries to expenses such as electricity or office supplies or equipment or what have you there is a list of what is not allowable but for the purpose of what we're trying to do um it is a an allowable expense and I just want uh to invite Jen here to get her opinion and maybe some uh a concurrence from her that what we're looking to do is allowable hi everybody it's good to see you hi sorry sorry it's under these circumstances and that you have to deal with this um I'm sure it's it's very stressful for all of you but um so yeah let me just um hit the rewind button a little bit for folks that are new to Opera so you certainly um can use the money for General expenses anything that typically would be funded through your operating budget with a few exceptions um and um it's the select board that would vote to do that so you would have to vote on the use of them there's five if this is um there's five categories that you cannot use the Opera funds for so you can't use it to fund any Pension funds um you can't use it to pay off any debt so if you're paying uh debt and principal you know principal and interest uh you can't use it for that for any of your capital projects um you can't use it for any sort of settlements or judgments or legal um requirements you can't use it for reserves or stabilization which I don't think is the case here um and then you can't use it for federal matches for Grants with only just a few exceptions other than that you have some pretty broad leeway because your um Town's appropriation through Opera is less than 10 million so you're allowed to claim all of that as Revenue loss and use it for what they call General government Provisions so you do have the flexibility to use it I believe in in the way that you want to use it for um fiscal year 25 operating expenses thank you and Elizabeth is here so if I'm wrong she can tell me I see her he if I if I could actually I have a question for Jennifer hi everybody thank you for um inviting me into this meeting um Jennifer for the purposes the do wants us to do it as a miscellaneous non-recurring Revenue source and for your reporting purposes we were thinking Katie and I were talking we would do a transfer out of arpa into the general fund revenue and then it would just be regular operating expenses as usual knowing that we can't use for debt leasing leases Etc um is that allow is that okay for you for your reporting purposes in April March it is I think we just have to make sure we do it before December 31st which I'm assuming you would anyway yes yeah yep yep and I think you probably seen it but there's a do bulletin that kind of walks you you I'm sure you've done it before but there's you know a certain way that you have to kind of account for it but yeah I would that's definitely the way to do it okay great thank you that's all I had for that so um there you know everyone I think has a list of the current um allocation of all the arpa projects there are a few items that I'm hoping to clean up before we sort of get into the meat of things um you will see that there are um three projects that are over budget at the moment um one of them is arpa n which is the Broadband Wi-Fi that's over budget by $22,000 um ARA 14 uh vitten pond it's only $29 but um you know we really should just clean it up and just make it zero and then the final one I'm sorry I went out of order arpa 12 uh storm water management that's um over budget by $9,300 so and what about op uh we can deal with that one a little bit later uh so the three that I just mentioned I'm hoping to just move some money around to zero out those projects so it's nice and clean which um You probably have a that request uh form so it would be number one two and three that we would uh probably just separately vote for to move some money around to zero those projects okay I have a question about that yeah um were these voted previously by other boards um these these uh reallocations because if you look at what you sent us there's this whole several many more pages in The XLS that just goes on out and there were votes to move money I thought at other times so Teresa maybe you could answer the money that's there these these one two and three these reallocations because these are all things that have been known for a while that that they were out of balance um you know not spent and we did we did not V I don't think so I think the last time there was that uh reallocation was like in the January February time frame of this year and those changes have been made um so these uh imbalances were after effect y so yeah I definitely no because Broadband there was some invoices that came in and then uh storm water management There Was An Unexpected expense that came in this fiscal year that okay made things uh go out of balance so uh so in that sense you guys would at the moment be uh I'm I'm just looking at the fiscal year 24 stuff okay that's all um as opposed to the fiscal year 25 the things that have come in from July to now yeah correct so none of that was voted previously that's correct so if you if you guys could maybe do one motion at a time and then we can move on from there okay so we're talking about and chair y if I may I'll move number one to reallocate $ 22,170 from from the following 9,123 ARA 24 building evalu and 13,054 from arpa 20 conservation agent wages to cover an overage in ARA 9 broadband and Wifi second second I need discussion I don't see anything on20 uh that's because in what you're looking at it's already been moved have to look at an earlier version of the spreadsheets that have been circulating yeah so I'm sorry yeah that would be taking that into account it's it's in the stuff that we got at the meeting last this one here the one before the one on top the the stuff in for today the moves already been made it okay no we didn't not vote on it no okay second oh we already second sorry and I guess we just all those in favor I okay U Madam chair I will move number two to reallocate 9,394 from $200 arpa 23 part-time custodian $ 4,887 from arpa 20 conservation agent wages $415 from arpa [Music] 18-1 PD wages and $ 3,892 from arpa 16 meals for seniors to cover overage in arpa 12 storm waterer management second okay I just want to make it very clear that anything like I don't there meals for seniors uh that program hopefully uh can be picked up in the general budget doesn't mean we're getting rid of everything it'll be gone I don't want people to be Panic out there it just we will have to find hopefully there'll be find another funding source not objecting I just want to make that clear okay um just to clarify what what what we've done here is keep everything through fy2 it's the monies from FY 26 and 27 that have to be reallocated um because of the um monies we need in the general fund to sorry I thought I had already okay we have second and any more discussion okay all those in favor I I Madam chair three reallocate $29 from arpa 16 meals for seniors to cover an O an overage in ARA 14 Venton Pond Comcast buildout seven any discussion all those in favor so um thank you for that so now we're sort of moving into the the heart of um the heart of uh the meeting today which is how we're going to reallocate um you know funds mostly from as Veronica mentioned in FY 27 26 and possibly sum in 25 to to come up with the money that we need um I know there was a discussion with do about how much we needed um I'm hoping either Katie or Elizabeth can maybe speak more to that um I think I had a number that I presented to you guys but you know I you know it was unclear to us what do what the exact amount you I was looking for so I was hoping maybe Katie or Elizabeth can speak more on that and maybe uh clarify what number we really ought to be working towards he Katie did you want to take that or did you want me to take that um either or I think it's a little easy it can make it easy and short um the do did um based it off of nine months of Revenue and um the way that the pay you throw program is working here in towns and it would be eight months of Revenue because it started October Revenue um I just they did make it clear that the revenues for June are not posted until July so those would not count so it would be October November December January February March April and May so that's eight months of revenues um that would be collected um for the program sure Elizabeth can you clarify more further yes so um initially when it was I think Ross was building the budget um he used 550,000 as the estimated revenues for the pay your throw program and the do took a look at that number and said put on the breaks and they wanted to annualize it based on our current usage and they came up with 360 leaving as short I have that number right here by the 190 um that's the first thing and the second thing that happened was in the calculation for to have a balanced budget um a 130,000 from the tcam was inadvertently missed and it wasn't picked up as an expense and that left a short the 86,87 so if you take those two numbers together the do is recommending that we take somewhere get $277,000 I I will reiterate that they said this wasn't their ideal way of doing this they prefer that we either cut the budget or find um use stabilization however um given the time frame um and trying to get a special time meeting together it would be after the holidays understand you all have a difficult time getting a quorum so this is the path of lease resistance and then your free cash stays intact which hopefully will be certified soon um you can use in the spring to make up what you need to make up and where you need to make up um but that's where it's at in order to balance the budget and get tax bills out on time we need that money if they do not go out by December 31st and they go out after the first of the year they cannot be made due until May 1 which may or may not cause a um Revenue cash flow issue depending on how people will pay so Elizabeth yes bottom line what we need is $277,000 190 for the short fall in trash and 87 for the budget error yeah I mean it's $868 you know tomato tomato um 277 is you know the best way to round up a little bit and have a little capacity can I just clarify one more thing on that I'm sorry sorry thank you Elizabeth um I know the question was about the trash revenues um nelon had asked about what the do stated and where I was talking the eight months versus the nine they gave 360 as a projected estimate at the time um and they were basing that number on nine months of Revenue but the way that our program was agreed upon in the beginning it's eight months because we don't collect September that goes to overflow bags October through May will come wait so the 25,000 that came in in September doesn't count no then why are they using it to average with the 53k to get 40 per month that doesn't seem no that is October those would be October so it's not they based $440,000 times nine months to get 360,000 as an estimate where we're at eight months of revenues in September September revenues were received and they the 25,000 for in October does and the 53 are correct then why aren't they using 50k for the monthly for the um eight months as opposed to 40K I my understanding was that the 23k 25k and the 53k were average but you were saying the 25 doesn't count they were averaged to equal 40,000 a month but they based it on nine months I'm just a and but it's going to be eight months of Revenue that will be collected but we have play in our budget and we have um uh we have uh free cash which my understanding is fairly significant um and so we could Bas it on three has do come back and said um no we're not going to base it on nine months we're going to base it on eight months I don't think that was their decision to make U but they're the ones that are saying we have to have this Revenue in hand and we have to take our decimate our make it clear the Department of Revenue gave us the figures and said you need to in our opinion you need to go through the numbers and feel what you're comfortable they wanted they the figure they threw out was 350,000 so now you're not even tottering on a wall on a line but um they said the way they figured they said at least 250 to 350 and the number they came up with is and they they started to calculate and how they came up with the calculation but they're not coming back to us and saying you need to put $ 37199 that's not their job okay good so we can give them what we can we can go into the general Laur question I do I have a question if I may um just for the record so that we have it out there um again we can't use re reserves or stabilization yes we can but to do the Reserve I know I know how you can but you we would have to have the meeting corre okay the town's people would have to vote on that so for the record if I may ask what are our current reserves free cash expected and stabilization today Jerry do you have that number Don does Don do you have that number sorry had to come up um the stabilization was reduced by 136 um at the August 20th meeting so we're about 1.1 million in the stabilization fund um which is getting us down lower we're about 6% of annual Town budget now so that we're getting on the low side of that um is that funded at every annual meeting it is it is not that's something we should have been doing um but we haven't been doing it um I'm sorry and there's no funding source for it anymore there there's no funding source so at as we get to our free cash on an annual basis we should be looking at that at first um to make sure that we're probably at a 10% um that helps with our bond rate when we're down lower than that we start impacting our bond rate and our borrowing um and as far as Reserve fund it's uh $50,000 we have not done any reserves yet but when you look at what the purpose of a reserve fund for this probably wouldn't qualify for that it's kind of like uh so that's not a place we can go we should go um at at this point um but I mean transfer could work a municipal transfer can only be done in the last two months of a fiscal year in the first two weeks of the following year so that's not an option either why why would it not be an option wouldn't we know because we're not in we're not in the last two year two months of a fiscal year so the the transfer you it would have to be done at a town meeting similar to what we did in August where we transferred money and changed the amounts on the line and the budget so again we're talking trying to get a town meeting together to um to make a transfer from one line to another in the budget okay my questions are just to have it on the record of what we have today so that um if we need to deal with this the first quarter of next year we can do that at a meeting okay um and then the free cash expected um it hasn't been finalized yet but I think uh 500 is a safe number to broadcast Elizabeth 500,000 okay so for the record this is where we are today and what we have to deal with after y okay yeah okay did you so so I think we're kind of in agreement that 277 is the goal of this meeting to to work towards um on the second page of the second spreadsheet um which spreadsheet y I'm sorry if there are no more questions for me I'm so sorry to do this I have physical therapy right now I just had surgery last week so I have to jump off and do that if you are all set with me thank you thank you all right thank you so much good luck let us know thank you bye bye Jen I think you might be able to sign off too as well thank you for joining in you're welcome if you need anything just let me know nice to see you all thank you Jen thank you uh let see which Str I'm talking it's the one it's this one no the where the bottom right number is 271 yeah it's the second page of my packet Y the second spreadsheet so this one no it's actual I printed you do you have a packet I never received a packet really it's s it's sitting right there I can see it from here oh I have so many of these in so many different that's the one I gave you so it's second page of that all right all right so I uh I had met with you guys all separately and we sort of had discussed what uh the cuts would look like um and you know FY 27 was unfortunately um you know uh staring at us uh and we had to make those cuts so I wanted to sort of summarize what we're hoping to cut in 27 um the uh HR manager wages for FY 27 we were gonna uh reallocate that just 27 or 26 well I'm just going over 27 at the moment s walking backwards okay um The Wellness coordinator position in 27 we're looking to cut that as well and 26 yes um but like I said I'm just going over 27 at the moment um working backwards uh for wellness programming uh there would still be some money um that we would um have active it would be uh just to NM cares um as a reminder NM cares um with previous agreements we were uh going to allocate them 30,000 per fiscal year um and in 27 we're hoping to give them 15,000 so I think at first cut we're looking of reducing all those allocations in half so what that would mean is um an FY 27 they would just get 7500 and then uh in 26 and 25 they would each uh get 15,000 do you want me to go with exceptions except in FY 25 under Wellness you have 20,000 North M sex carries is only getting 15,000 of that so my question is but I don't know what the other 5,000 is but is that something that we could add to this 271 5K and um go to special town meeting or with or in the spring annual town meeting and use free cash to cover whatever that is so I just spoken to the wellness coordinator right before the meeting started to see what we had they had planned on spending by the end of December and I think my C and we were going through the list um it was roughly just like $3,500 worth of stuff that they were hoping to that there are plans to spend by the end of December so which means there's only 1500 left yeah so we can reallocate um that um away um so you know is it under contract it's not it's just um um I think um goods and services that that seems awful High especially with the contract um uh so I there was $400 in the senior center about 1,500 in police and another 1,700 in the library so that's about $3,600 that they um they have already have plans for and they're looking to spend it by the end of the month I guess my thought is if they're spending it can't we um go to town meeting and say these are bills that need to be paid can they be paid from free cash it's not like it's three million it's $3500 or can it be absorbed through the budgets that exist probably combination of both can probably um achieve that my my goal here is we're at 271 there I want to get us to 277 there and these are things I know that with the police I think it's a whiteboard for the training center can't we just buy those at even at special town meeting couldn't we put an article on to do that so that we can pull 5K more out um for the general fund um so we would need warrant articles we can do it in the January meeting I suppose we have meeting coming up we have um the warant coming on there so yeah on Tuesday so we could put that in there and pull it out of here so just put those three things in and put 5K uh so that would change Wellness programming reallocation from 6,176 to 65 176 mhm and I would be really shocked if anybody in town said oh no no no especially given that we have anticipate having as much free cash as we have I agree because the whole point today is to try to get us so that uh we absorb what we need to absorb in order to get our tax rate done correct and get the bills out we can take care of cleaning up this in the first quarter or at their first first annual meeting and Town's people vote but the job today is to get our tax bills out corre but I just want to make it clear anything we absorve would be to inrease Ash General funding whatever we cannot put it back into off correct once these funds are reallocated they are going they I know you know what I'm saying it for the record yeah yeah and and and I don't want to cut anything right of course not nobody I'm going to go out of to the woman that took ma meals away from sen nobody wanted to do that so you know we'll just have to take care of it in the first quarter okay so where are we on the motion uh discussion done no I was we're getting close um let me see so Wellness we finish that up um yeah so then we're down to um um the meals for seniors that um is to cover a the chef and a helper there so um you know as Teresa alluded to just because we're cutting it from arpa doesn't mean the program goes away it just means we need to now figure out how to fund these programs uh either typically with general fund um money or some other um so I just want to make that clear we're not getting rid of the programs I I want to say that originally and I don't know what's happened over the past year and a half to two years with this funding however originally meals at the senior center prior to covid and this is covid relief funds was Tuesday Wednesday and Thursday the these were allocated with the intention of having meals five days a week and there were ma meals 5 days a week there aren't anymore they're back down to three days a week um and so that's why I don't feel like we're taking them away it was intended to fund the um the chef for two additional days and a helper for two additional days so that that was the um purpose and food the cost of food for that and uh K and Canfield Mo did all the figures out and worked it up but the senior center is down to three meals a week so I'm not sure how the funding is broken out there I haven't looked at Council on Aging funding but that's why I am I don't want to take meals away from Seniors either but that's why I am good with um removing it for those two years okay and it it keeps things in for this fiscal year so we're talking until July 1st um so I mean the meals for seniors didn't start with Co no three days a week was already in before yes okay before covid before arpa yes so there is a way to fund it's just that they had relief for these many years corre it's not like we're we gave them something that they didn't have before except there was an increase there there were more meals that was fun right in the right but because of Co so um yeah we have to do what we have to do they'll find a way is what I'm saying is they I'm sure they'll find a way to continue their meals for seniors um let me see so now I think we're down [Music] to uh the conservation agent wages um the original intent was to fund um a few hours a week um towards the this arpa line item um I think we're just having to get rid of it 25 26 and 27 just to get us uh almost $18,000 back okay any discussion on that one that yeah yeah our first two motions uh um so I guess circling back to the the two uh big items which is the HR manager and the wellness coordinator um as I mentioned we're look FY 27 for both position is unfunded at the moment um so I think really the only thing left up for discussion is how to uh redistribute um the funds for 27 and at the moment uh as a preliminary discussion we're looking to fully fund the HR position in 26 and un and not fund the wellness coordinator position in FY 26 with arpa funds so I think so I gu is it a contract position no um and it's not a union position it's not a union position it it's not a contract position it's not a union position um and it's 40 hours a week both of them currently are 40 hours a week um for but they were hired at 30 uh no that's not true the conservation uh the uh community services coordinator was hired at 40 the HR manager at 30 somewhere over the course of the FY 23 2425 um the the HR manager was changed to 40 hours um I'm I'm not certain I looked at the job descriptions so job descriptions are exactly what was in place earlier on but apparently once the work began it was determined that that time was needed um and I think it was the Town Administrator Eric slel who requested the additional hours um but in any event for the purposes of this um HR is funded through FY 26 the wellness coordinator isn't funded Beyond this fiscal year however in the if you look at the bva we the idea for these was to add 10,000 per year starting two years ago so right now there's 20,000 in the budget designated for HR and 20,000 in the budget designated for the community services coordinator for this fiscal year that is going unused it's kind of a placeholder so that in it was supposed to be in three fiscal years we could fund both of those positions maybe not at 40 hours but maybe at 40 hours depending the other thing is that when these positions were put into place the HR manager was HR was in the budget up until the um pandemic it was never hired um right the community services coordinator was a position that the select board put in place to manage the funds that were coming in from ARA to help the community recover from the pandemic so each of the different a emergency services the rec department um Council on Aging I I don't even remember without having the paper in front of me they each got a certain amount opioid crisis got a certain amount of money per year that needed to be managed by the community the um Wellness coordinator in addition 10,000 and if you look at the original budget the wellness coordinator wages are less than the HR manager that is because um Council on Aging did not have an Outreach coordinator and they took the monies that would have gone to the Outreach coordinator and were adding 10,000 a year towards the community services coordinator because that job description included being a Sean counselor and other POS other jobs within the senior center so it was to support the senior center and the community there were funds for um in the pot of money that was given there was funds for um uh relief for um rent rental relief if people were having difficulties with rent or mortgage all these things so in any event that was the idea and when this funding ended for the wellness coordinator it was going to be wrapped back into the senior center as the Outreach coordinator and assistant director um but it appears that there's an assistant director halftime and there's also an Outreach coordinator at some number of hours now so that have changed over the period of the past two years um and I don't know the history on that sorry and takes a lot of time to go back and watch all the meetings and find all the paperwork so I don't know exactly what happened there but that's why um so although it it we as a town have to decide how we're going to fund whether this position is going to be rolled somehow into a full-time assistant director position at the uh Senior Center that uh Services both the senior center and the town because I think the functions that are being performed by both of these positions are important it's just a matter of how the fund and we need money right now for the general fund so well I think we can take some out of the 26 member that we've allocated even if it's just three month months or whatever to bring the total to what we need and then address it later so right now we have 276,000 that we just moved we only need a little bit more um and Nelson hasn't gotten to where I think we can get the little bit more that we need um so in FY 26 that HR manager position is that is the full amount for the year um we haven't really taken into account that um in past years we've been trying to slowly um fund it through the general fund so we can certainly um reduce that amount um a little bit you know uh I we were actually slated it to in FY 26 um have 30,000 of that um paid out of the general fund because we were going to increase at 10,000 each year currently it's at 20,000 for um the position that the HR uh the general fund will take over so in theory next year it should be 30,000 but that is up for discussion I'm just letting you know that that's sort of been the plan um so there is a little bit of play there I would rather if we're if we're low at think because ARA funds are they're there they're permanent they're not subject to a vote at town meeting um everything else is FY 25 has the 40,000 in it that does not mean that FY 26 will because our FY 26 is certainly not solid we have to figure out trash and we have to figure out what's going on with the schools so that is why I would rather at the end of the year if we're low we know we have that money there that we can do a municipal release transfer at the end of June or the beginning of July we also don't have we also don't have good projection data on the purple bags we're going on one month where it was overflow and one month of data and for whatever reason we can't get the data for what was sold in November um and so I I I think that we're better off leaving the money in the general fund that we have there for those position than thinking we're going to be a able to have it there in FY 26 that's my reasoning and so I am not in favor of reducing that because I think we can get to the 277 without doing that well if if we're just like $2,000 away just take one out of each of the other two 2 FY 25 not FY 26 oh no 26 I would take it out of FY 25 because we have the money in the general fund right now for fy2 we have no guarantees for FY 26 so there would just be you want to just say it's a thousand to make it right or do you want it to get to exactly 277 we can do that too that's only 800 where are we at where are you saying to do it in 25 see that 43352 reduce that number yeah that's fine so how much do we need to reduce it math is eight because where are 868 on each just in total total yeah well because we're at 276 132 okay if we divide that by two or 434 we have 352 there um the place I would get it from is that Kathy you're not going to like this but it's a 2500 under elction expenses to go to special town meeting for that I I rather not because you know the the new Charter should be up and running ASAP so Kathy's working on that as we speak i' rather not have that delayed because so that's under contract um no I think um the to be put on the website under the general code General code updates that we do yearly but it has the charter this time which is a huge do would you be able to get that um like invoice by the end of this month for at least a contract or a purchase order all I can get is an estimate okay um because if it's not spent by the end of December it has to be under contract is it is an estimate okay if it's signed by parties but an estimate that's you know I know you're working on the quote as we speak um you think by the end of the month we'll have solid um numbers from the vendor not sure so that's that's that that money would be at risk seven I think that would be the easier one to take it from and get the money back into when needed right now you have that we're taking 8,000 what about we increase that to 10,000 or just 9,000 um I thought we need 2,000 more we need 870 868 okay 000 I think that's the better line to one well I'm I am still I'm actually concerned now about whether Kathy can get that um quote in time no we're talking about l s no I understand that um but but there right now there's $2500 so if I don't have the quoting time then that money can't be used so then if I'm over what I have between the charter leftover Charter money and what I have in Professional Services can that be a municipal transfer done in May I think you can only do Municipal transfers in June so like the last two months of the fiscal year yes so may um so but it could just to put the money in for any overages after that see what I'm saying y would her General budget or miscellaneous cover that and then transfer for that specific line item I don't think it's a problem I think that you can spend the money and then it all comes out in the wash at the end of the fiscal year as my total budget doesn't go in the red correct and at special town meeting in January you just with whatever estimate you have because you don't have to have a a contract you can just say and and you probably have a number now if what I'm hearing is right you probably have a if you have a quote you can just write a a warrant article asking for that to be moved from free cash um to cover the general code okay so that's probably the better way to go um just to make sure we have the general fund in place okay so I don't think it will be a huge amount of money well if we need anything so yeah it's 2500 right here and there is what like 4,000 in Charter expenses in an old warrant article yeah that has to be released you could release that right as a warrant article in the special town meeting right um and put it towards this if you don't spend it though you lose it right if she doesn't transfer oh maybe just spend it from the warrant article if we take it if we leave it in Opera she doesn't spend it invoice by the end of the year she lose it's gone right that's why I'm saying go ahead and take this if I can be guaranteed money later there's no guarantees there's never a guarantee when you go to town meeting take it from some place else if need I mean I don't even know if I'm actually doing warrant here's a week right up the warrant if we get to the end of the year and it it's a negative on your line well we know we have the money for the HR and the community services coordinator up in there and we can do a municipal releas okay yeah that money yeah I think we're good thank that makes more sense okay so that gives us what Nelson uh between the 5,000 um that we spoke up before and the 2500 now we are at 278 632 correct perfect that's I have that's just one they want more that's what well if you know if we sold 50,000 in October we might sell 50 50 50 we just don't know right and where we won't have it is June if in fact we don't fund trash for next year okay nobody should buy purple bags in June if that's the case up your old ones so anyway any further discuss okay all those in favor of the oper reallocations as discussed um we'll probably need to motion um we already had the motion no I'm sorry go ahead I'm apolog um well before we do that might have more who wants to talk about no we just needed to change the number so that so um do you want to read the motion um no let someone else um well I can do why don't you just give all the numbers for what we changing and we can move after that so uh the two changes um on your sheet is the third one you know Wellness cor programming it's at 60,1 76 the new amount is 65,7 okay and then the second to last line ARA 13 uh election expenses in so 4,900 it's now 7,300 I have 7 400 oh I'm sorry 704 you're right um so we a total of what do you have for your total 278 632 uh I agree with that is what I wrote when you said it uh yes correct so um you would first vote to reduce um those projects by those numbers and then the next vote would be to take all of that money and create a new uh project uh so to speak that way it's clear to everyone that we're moving all this money and we're creating a new Aral line item and we're just going to call it um general fund expenses um because that's really what it is so do you want me to read this no I can do it I make a motion that we reduce the following allocations oper one HR manager wages 58128 oper two Wellness coordinator reges 41234 oper three wellness program 65,7 oper four online uh permitting 4,583 oper five oper reporting 31,700 oper 7 Highway harer sidewalk bike trail 8,000 oper 11 generation generators at Cross Street 19103 oper 13 election expenses 7,400 oper 16 meals for seniors for 43,9 737 for a grand total of 278,00 no 632 632 63 and I just have a question on mam chair sorry we it question uh um I'll move what you just stated second okay go ahead um ARA 3 I thought you said the 6,176 but it's 65 76 I read 65 65 okay yeah 65 excuse me yeah I know I had that written down but I didn't hear it that way okay okay okay so we we have a motion in a second okay any discussion all those in favor I I uh I make a motion that we reallocate to uh 7278 6332 to oper 26 general fund expense second any discussion all those in favor I I and I okay moving on I did allow in addition to the agenda uh Miss Sandra Lord has to speak want to come to the table Lord um I'd like to thank theair for allowing me this opportunity to speak um we can um let's see thank you very much um I'd like to thank the chair Teresa Morris for her service and dedication to the town of Townson um I'd like to thank um Board of selectman board of uh the finance commission all the people who work on the boards and um commissions and the Committees of towns and there's a lot of hard work that goes in there um to for the benefit of of the town of towns and um I'm here to uh speak about one of the ARA projects that is carel ID number 34-74 Wallisville pleas um that's not OP I thought that was an OP project it is it is not not an OP project and I can't because you asked to speak on Opa I thought it was an project but we can get it to now we can ask it to be added to the to the next agenda I don't know if we have time to add it on but because I I had specifically your request was to speak on the oper and that was on the agenda I felt I could stretch it but since nobody oh like there's no general knowledge about discussing that project let's see if I can get it on the agenda for well probably not we already set the agenda why don't you wait it's still time why don't you see if you can ask and have it put on the January meeting for discussion okay okay okay thank you I'm terribly sorry for time that's all right thank you very much okay moving on uh uh Town Administrator updates and reports not have anything to uh the only announcement I had is did you put it out any High School's doing Frozen the musical um tickets are going on sale they do excuse me is it the high school excuse me the middle school you're right the middle school they just pulled up um so December 13th to 15th qu Brook Middle suit presents Frozen Jr so it's basically this weekend uh Friday 7 PM Saturday two two shows 2 pm and 7 p.m. and Sunday at 2 p.m. General mission is $10 per person $5 for seniors and students anybody else have any announcements okay uh the next meeting okay no I just would like to take the opportunity at the end of this meeting because there's so much discussion going on in town that um in reference to certain things that are happening in town that we have a lot of vacancies on committees and boards and uh would love the participation of community members so I know many of you already are and thank you for for that can I add to that and to find out where we have vacancies on the website go to human resources department and underneath that there's a um you can look at jobs things that you get paid for and then you can go to volunteer opportunities and they're all listed there yeah so and we're looking for people to help we do have an announcement it better be an announcement or I'll cut you right right off all right Historical Society is putting on the Irish dancers March 14th at North Middle SE Regional High School 7:00 thank you thank you okay um next meeting is December right around the corner December 17th at 6:m I make a motion that we review and sign payroll bills Andro and Bill Warren out of session wait I have a question question didn't do we have to do that weren't those already done for this week and then we have a meeting next week do we have any do we have anything so that was done yesterday I thought yeah so we did that don't okay and there's no exective session so at 12076 I make a motion to adjourn second I agree thank you everyone thank you everybody thank you