Okay. Good evening everyone. My name is Laura Shiffren and I will call the meeting to order of the volunteer board coordination committee. Roll call please. >> James Gorian present. Parisa present
>> and Laura Shiffren present. Please join me in the pledge of allegiance. I pledge of allegiance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with
liberty and justice for all. >> And I didn't announce the time, so I'm going to go back to the time. Um, start a little bit late and I apologize for that. We are at 7:41 p.m.
before the flag. So just want to know the meeting is being recorded and will be uploaded to YouTube. Is there anyone else recording? >> Hearing none. Uh we are I've been asked to move the
minutes of October 3rd to our next meeting which we'll discuss at the end of this meeting. Is that okay? >> Okay. Um review of update agenda minutes standard
template. >> Yeah. So the first document you have uh with you it looks very similar to the agenda uh that was used here. I I started with that as a base um since it kind of met a lot of the criteria we had discussed at our last meeting.
Um it has the town seal um and one of the things that I've heard I don't I don't think it was from our last meeting but one of the things I'd heard was that sometimes that um some boards and committees don't list who their members are. So I left the placeholders for um you know who the chair, vice chair and
clerk are at least. >> Um and you know from there I left the standard items. So roll call, pledge of allegiance, announce it's being recorded, um review m meeting minutes, dates if it's applicable, um and then adjournment. And then I left number
five. And the way I've done this template, this was printed out black and white, but in in Word is in color. the kind of the gray bars that you see over the some of the sections are really yellow highlight. So, it draws attention to where whoever's filling out this
template u needs to put in information. Um we also talked about um I'm not sure if we talked about the date stamp uh thing. >> No, but that's great. And the thing the the special thing with this and the important thing is it in another read of
the open meeting law I came across a very small section that had to do with revised agendas must have the original posting time on it. So this box provides the area for the regular posting time and also the original time to be added
in if it applies. And so that makes, you know, that box being there and having the labels serves as a reminder that, hey, maybe there's something that should go there and just, you know, as a opportunity to think about it, make sure that that's fully complied with. And that's more for the clerk's office. That's not something
that, um, you know, everyone's filling out. >> The people who are submitting their agendas know >> that this is going to happen. >> Yeah. >> No. >> So, in other words, it's just giving them a little bit more flexibility in the meeting. >> Yeah. a little bit more, but also um
explicitly. So, and so that way instead of just having it blank there, um it's a named section so it doesn't get forgotten or not thought about. >> So, as far as the date stamp, who would do that? The chairman or would that >> that's the clerk's office? Yeah. So, that's more utility for us, but it it it
makes it us as the clerk's office. Um >> verified that it got to you, so therefore, you know where to CC it out. Blah blah blah. Yeah. Very good. Nice. >> Yeah. So, I I don't know if you guys had other thoughts if there are other standing items that should be on here and or how we want to go from here.
>> Now, why did you with the meeting comments yellow highlight that is it >> meeting comments? Oh, meeting contents. >> I mean contents. I looked at Yeah. >> Yeah. Just for what the actual business of the meeting is. And so, whoever is filling this out wouldn't
actually leave an item called meeting contents. It's more like what's the actual substance of the meeting? They would replace that would be an idea. What do we have in front of us is acceptic reapprove? >> Yeah, you would replace that with whatever the actual purpose of the meeting is
>> and still fine is and very important aspect of what it >> and you know we talked about standard language for other things like executive session and hearings. Um that standard language hasn't been fully put together
yet. I know um we we mentioned um I could go talk to Beth and um get some standard language from the planning and zoning boards. Um I haven't had an opportunity to have that conversation yet and schedule that, but um that's work that'll be ongoing. >> I did get some
I I will tell >> No, I will tell you now that um in tonight's board meeting, >> this was approved. the front side. >> The front side was approved. So, this can go into print and we can get rid of
the other. >> The changes are all made >> to which there were certain things that needed that were going to be redacted taken from it. Correct. >> So, we're still going to update the back side of that. Hasn't been done yet. >> Okay. >> But the front side is good to go here.
Um, so that I'm glad to hear that and glad the board was hired >> and for individuals of the soft committee did notice and understand that it will be >> I went through all of this >> more helpful for
>> immediately. Okay. So this >> as it was presented I explained >> why whatever was entered and they're good with it. This is good. Um the backside I actually got some feedback on.
>> Yes. >> One, they thought it was a very good idea to separate the elected versus the appointed. >> Okay. >> Okay. for several reasons except
that in the ones that are elected, all of them >> except the select board can be appointed until the next election. >> Yes.
>> So somehow >> maybe a little delineate >> that. Yeah. Yep. They thought that would be helpful. and just keeping it just >> just keeping it that simple. I
>> there isn't any more to get into, but to separate the elected >> from the appointed. >> Yes. Um, if you wanted to go a little bit further and go with in the appointed because we talked about
town properties and the and per the charter. >> Oh, like who's appointing you know >> remember we talked about the the form itself >> and the signature of the person, their title and the date.
>> Yeah. So where it >> I don't know what must delineate but let's say the town moderator appoints finance and capital planning. >> I we could section out the >> posted positions. Somebody was saying
well those aren't posted. I said no they're posted. Tom Properties is posted but it's charter >> commerce posted. >> Yes. If there's vacancies it's posted. that is posted by the time moderator >> which >> they are also sworn in.
>> So >> sworn in time >> every single appointment is is a swearing in >> as as it is with every board I sit on. >> Correct. >> Y >> correct. So it's the same
>> why not brought a board with them? Why is it the Finn cone? And and those two commissions that he appoints them, he brings them on board. >> Those are the only two that come under the town moderator. >> Why? Why is the moderator? They're the
one that >> it's bylaws and charter. >> MGL's charter by Yeah, some of it. >> Those are the only two that he that he does. Town properties is also in the charter, so it >> says how to do it. Um
all the rest of them it's like every single one of these you'll get a volunteer form or a reappoint form like historic district commission west towns and reading room the soldiers memorial
>> I'm sorry it's I don't even think town properties is on here so that's something that >> I was just looking for to be honest it's right here housing health property Town Properties Committee. >> Oh, I see. >> Third from the bottom. >> Oh.
>> Having to do with houses. >> Yeah. Properties Committee. >> Okay. All right. Um but that that'll be something that um also gets done the kind of the double and triple check to make sure that this list is fully complete and accurate and but then also split out the way it should. But what
I'm hearing is maybe in the appointed section listing who the appointed appointing authority is. And there I think there are some ways that that could be done, you know, in a clean way as far as visually it could make sense. >> There aren't too many that are going to
be different. >> Well, right. Exactly. So, the main the main section will be select board and then there'll just be a few small, you know, moderator. Um, and town properties, you know, we'll list, you know, how many from where. Um, but I I think that'll be fairly straightforward.
>> Okay. Let me go let me go back there. Um just >> where's energy committee right here? Land use and pre preservation. Okay. >> I think agricultural commission should be under land use and preservation.
>> Kids country should be under whatever cultural is cultural recreation. >> Now do we want to keep it split out into the the government categories like this? general government, public safety, public works, house, health, housing, property, or do we want to do
alphabetical within the elected versus appointed? >> Because once we break it out, we're going to have some categories that get cut down. Like there might only be a few in the, you know, like there's only going to be one elected plan land use
and preservation, which is the planning board. There's only one elected education. So, do we want to do all of the headings? It's just going to take up more space. It may still be helpful to many, but do you know I may
>> see how it it lays out. >> I could do versions of both as well and see that that wouldn't be too much of an issue. We could do versions of both and see how we like it. >> I would just do a run through it. Put this whole thing together as you've seen
and we'll review it next week. Yeah. >> Oh, yeah. >> You know what I mean? we could >> but but the discussion is good to help guide you. >> Yeah, absolutely. and and getting it back from up, you know, the select board as well. >> Especially me because I did not know the
moderator was there and >> people don't know. >> Um, >> and that's through our charter, not mass law. >> No, I think I think it's mass law to do those two. >> We want to verify that.
>> Yeah. And the thing I'd say is if our if our charter which is a special act said otherwise that you know finance committee was appointed by someone else then but it perhaps it could the special legislation would override that MGL because it would be special for us
>> which was approved by the state. >> Yeah. So that that could be >> that we would have it in house through our >> through our charter. We could have special provisions. I don't I don't know that that's the case right now, but um it is possible that that's >> it just comes through a lot of depth of
knowledge to know all of the >> ins and outs. I don't think there's >> public safety there is nothing that's elected. >> Mhm. Yeah. So that and I would just omit the heading under the elected. I wouldn't >> public safety
>> even north middle sex region. >> I was thinking that as well. I've never heard of that. So we'll I'll I will check into that. >> Is that a female rep? [Music] >> Public work cemetery parks and the
butter the board of commissioners. >> Is that the only two that are public works? >> I'd say so. I mean unless we want to list, you know, highway department has >> highway. I was thinking highway. >> Where is highway?
>> I don't think they're on here. I don't I don't think they're listed. >> Either public safety >> or public works. Put it under public works. Mhm. >> He is under public works. >> Highway.
>> Yeah. Highway slashpublic works. Why wasn't it? >> Now, do we want to list the water department and cemetery and parks departments alongside their relevant boards or should we leave it at just the commissioners? >> I know we have
>> so uh cemetery and parks commissioners are elected, board of water commissioners are elected, highway is not. >> Right. But the the staff of the the those departments the the staff of the water department and of the cemetery and
parks departments are appointed. So that may be something >> they're elected. >> Well, no like the the water superintendent, the cemetery and park superintendent and like the the laborers >> they're hired. >> Well, right. Well, so the highway
department I mean I'm taking right your department but if we're if we're going to list highway department which is also only appointed are should we list the other department >> that's hired contract it's a paid
>> well it's appointed as as a I mean they're hired but they're still appointed >> that's everybody in town all >> right so my question is if we're going to list the highway department should we list all departments because the the cemetery and parks
department and the cemeter and the water department aren't listed employees. >> So if we're going to list the highway department which is all high which is all hired employees, should we list the other departments which are hired employees?
>> No. Look at public safety. >> They're all hired employees >> except for the last one. We don't know what it is. So maybe highway goes there under public safety.
>> Well, that's fine. But my my question is, do we are we listing all departments that have hired employees? >> No, we're we're looking at >> because it we have several >> there's no
>> like we don't have the tax collector's office listed on here. >> There's a law that actually that is not listed here. My question is, if we're going to list one hired department, should we list all hired department? >> All of them. >> That's that's what I mean. >> I see what you're saying.
>> Okay. Remember, this is the back of the volunteer response form, >> right? >> So, maybe not. Maybe you don't list departments. You list the positions that are available for elected, which is
volunteer, appointed, >> which is volunteer. I think that's why I raised the question which I think it makes more sense to you know to maybe on an HR related what departments can you come and work for and have a job for as opposed to right >> volunteer um
>> which is not on this form >> correct >> so in other words land use coordinator is not on there so he's right if we're going to list highway which would be >> so public safety comes out of here >> the whole thing >> the whole thing >> because you're right fire department
>> and only police department animal control officer. She's an employee, town employee, >> right? >> Yeah. >> I think the only >> who's paid shouldn't be on this form >> and that's that's why I raised the question. So I that's that's what I was
getting at. So we can I can make that up. >> You talk. >> Yep. >> You know, keep talking. >> Whatever we put on here listed in land general, it's a volunteer status. This is volunteer.
>> This is 100% straight forward volunteer. So when they look at it, >> they would have to go, well, what about if I want to apply for a job that would pertain to another >> another department? Yeah. >> Yeah, >> we're just doing volunteer committee.
>> So, all right. So, I will I'll go through and update to make it so it's the volunteer elected and appointed positions. Yeah. And I'll also I'll keep the town clerk on there since that is an elected position. >> So would you put a bit of a notation to the bottom?
>> It's the only paid position. >> Yeah. >> That's elected. >> Yeah. So and yeah, I think a little note if you're looking for employment opportunities seek Yeah. townsmma.gov. >> This is pure This is a volunteer listing. Oh, >> right.
>> Okay. I really don't think people look at this for a paid position, >> but you never know what they refer to when they do look at it. >> Okay. >> They might go look and see what the opportunities are. If we have that little note, you know, go to the job. >> What is an employable position? What is
a volunteer position? >> I want to give you some more feedback from the select board. >> Yes. One of the things that was stated under the elected, >> one of the select board members thought that it would be a good idea to put a
note that except for the select board one, but all the other elected positions if they get appointed by that board, planning, um, conservation,
you know, people you fill in, zoning, fill Correct. >> Okay. So, if they get appointed to an elected board, it's only until the next election. >> So, it's still >> even though you're appointed, >> right,
>> you're going to have to be elected. >> Mhm. >> And if you want to stay on it, >> Yeah. >> It's only through Yeah. It's only through the next election, >> you know. So in other words, when I look at my um good tool 2027 with
conservation, >> right, >> through the commission and the approval of the selectment, it has to come through both or or as I recall the commission in itself >> is is
>> says come elected. >> We're no no I'm sorry. We're we're unappointed. So that's >> again appointed. >> Yeah. >> Versus even though if you're filling an
elective position, yes, you have to be appointed, but it's only until the next election. >> But if you're sitting on a board that is appointed, i.e. Finomecom, >> i.e. capital planning, >> i.e. conservation,
>> it's however you get appointed for it, >> right? because it could be one, two, three, four, five years. Some fiveyear positions, >> right? >> Okay. >> Yeah. And are predescribed, usually it's usually three years with comp. >> Okay. >> So,
>> but there are >> unless I recall unless requested by the person itself. So, in other words, I if I have I have the option to say I would prefer only one more year with con.
would would list it on a James Dian done one year 2026. >> Mhm. >> So that's one thing that I have been able to do in other commissions like I'm not going to stay for three year. I'm
going to go one year and I'll antia from there. >> Okay. >> So there's a var I'm just saying there is a variable there available too. >> So do you have a idea of that? Right. >> Yep. I got that all noted down. So you
you'll go through the whole list. >> No, the education. >> They are elected. >> No. >> Well, employee elected. >> So that's a joint committee of the
select board and of the uh towns and North Middle Sex reps. >> Okay. >> So, and then that that special joint committee is chaired by the moderator. Um it's a very it's a >> moderator >> correct. Yep.
>> You u put an explanation for those two because obviously it's something that they don't run for >> but they must have to volunteer for >> correct >> and then get appointed. >> So that would this list >> Yeah. One is elected and one's
appointed. >> So there's got to be it'll have to be differentiated. >> I bet you people haven't looked at this in a long time. >> Very I don't mean I think I've looked at it in a very long time. >> I mean, to diagnose it, you know, >> right? To break it apart. It's old. >> Yeah.
>> It's got dust on it, you know. There's a lot of stuff to add and take off. >> I did not know. >> I think tree boarding is paid. Is the fence viewer paid? >> There's stipens. >> Yeah. I was just going to say that's just something that is >> Yeah.
on a warrant. We >> Yeah, but HR paid for our HR hires those I think even though they're stipens. >> I don't think they should. I think anything that we pay for on here does shouldn't be on a volunteer form, >> right? Because then it's not volunteer, it's a job,
>> right? You have to apply for the job, >> right? >> And there is a posting Yeah. >> process for that. And same across the on the other column um plumbing inspector, inspector of wires, >> scaler of weights and measures >> interviews are involved in that
>> war checks are involved >> town properties. >> Well, recycling committee is appointed. >> There's a recycling people that work for at the recycling, >> right? And we don't have that listed. >> Yeah.
>> And that's appointed, >> right? But we can we don't have the department on here. So we can leave that a recycling center so we don't have to we can leave that. >> Yeah. Yeah. Yeah. >> Do we want to start from the top and just go right through this or just Okay. >> Sure. Start general government select
board volunteer. >> Yep. >> Select board is >> would be >> elected. Elected only >> but they're volunteers still nonpaid. Yeah. >> So that stays on the list. Correct.
>> Yeah, it's on the list. >> Yeah. >> Finance is appointed. >> No money. >> Board of assessors is elected. >> Town clerk >> elected
>> is elected. um board of registars and election officials. They are >> the the registars are appointed >> the I think the registars are well they
the registars get a stipen but they're also they it's I the registars are a strange because they're a paid appointed committee >> but they get financial
>> compensation whatever for what >> but they aren't interviewed like a a job like it's not a HR posting And that's the that's the strange thing about it. It's like a conservation commission. You could have stipens for conservation commissioners and if you could I've seen
towns do things like that >> um >> because the amount of time and the involvement and such. >> Yeah. >> You know they used to do that for assessors and they do in many other towns >> they pay select board members in many other towns. >> Yeah. But and I so I but I would I would
still include that on this list though and I think the registars should stay on this list because they are volunteers. >> They fill out volunteer forms >> right and the and usually it's through nominations through the town party committees the Democrat Republican town
party committees. Um but the election officials on the other hand are also kind of there's you know a a list of these are our picks from each party but I I don't know that I would consider them volunteers in the same way as the
registars because the registars have very very finite duties and election workers are basically seasonal employ >> but they're employees >> right and I I would call election officials employees and actually there's
a recent thing that came out I forget if it was do or something that they're actually to be taxed as W2 employees >> 1099 for whatever >> no no not a 1099 not 1099 contractors actual W2 employees
>> um that's a a thing that came out from do or something >> that would corey checks on them >> I don't think checks >> no I don't I don't think that's what's been done Um I I haven't seen that. I'm surprised >> it may get to that. >> It may it very well may
>> findings lately. >> I understand. Yeah. So that you know but I think the moral of the story is that election workers are more close to employees than volunteers. >> Okay. >> And probably shouldn't be on the list. >> Would it do us any help if we would sit
and discuss with we get a list from payroll who is being paid? That way you could look at it, review whatever's on this list and >> well yeah I could certainly do that if we want to go. >> I'm just saying to verify so we know I'm
surprised about a few things I just heard already. So it's >> sure if that would be better for the committee that that would certainly be fun. But I would ask you, Madam Chair, would that be more decisive to know just
who is getting their award and the debt? You know, we can see in a physical >> you may ask for a list. >> Mhm. >> Because you may find that there's some >> more that are >> Yeah.
>> Well, >> you might look and say >> there might be more people. Obviously, there's going to be more people on the list than there are here because we're not intending to have paid people on here. >> Correct. >> Yeah. I mean, I I can compare um you know, I I have fairly recent lists
already from other public records requests. I can just go through the list of positions and verify that none of them are on here. Um I I think that, you know, we're we're in a pretty good position. We already have gone through I think all the rest of the categories except >> are these
>> culture and reparation. Cultural and recreation. What's that? >> Okay. Cuz we said no to public safety. >> Yeah. Everything except for this >> except the one you have to check. North Regional Emergency Planning Committee representative. >> Yeah.
>> I don't know. >> Who's that? >> I don't know. >> Yeah. We're gonna look into that. We have office under the stairs. I'm not I mean I I'm familiar with some of these other volunteer groups with um >> No, I've never heard of that one. >> Never.
>> Committee representative. So it's somebody from here that goes to some kind of regional planning thing. >> Um so yeah under the overview from North Middle Sex Town Hall. >> We don't know. Right.
>> So, we're going to get to the bottom of that. >> A question mark near that. >> Okay. So, going back to up top, >> clerks, ballot box clerks, and inspectors. >> I think we can all >> election stuff. >> Yeah. All election officials, wardens, all the way through where it says
inspectors. All the ones that are in parenthesis are all the different types of election officials. >> I see. I making >> Yeah. Yeah. I mean, we do have some who may just simply volunteer. Um and that's that's why but they need to be appointed
through the select board and if they want to be an election official they really there's a separate process for that. >> So okay okay >> and going back down to the housing things. So >> housing, health, property, what do you do? >> So the top three in that category
instructed that's paid >> right and >> board of health is elected. >> Recycling is appointed >> as college of health. The board members aren't paid but no the health department
>> is but the departments are not here. This is just the volunteer form. >> Yeah. town properties is appointed, housing authority is elected and planning is elected and then historical preservation
um the HTC is appointed >> through select. >> Yeah. to the select board. The select board's always been uh >> appointed. >> Um West Towns and Reading Room Committee
is appointed. >> Oh, is it appointed or elected? >> I think it's I I think it is appointed by the >> I mean I know we've been appointed Well, we appoint everybody, but I know that we've appointed to the West Townsen reading room and gotten a volunteer
form. Just don't remember if it's ever been on an election form. >> I don't think so. Okay, >> I I can check into that one. >> Okay, I just questioned that. So, and then I know the other one is elected, the uh soldiers memorial. >> Okay,
>> so then culture and recreation. Okay, that's a no on number one. Cultural council is is that appointed? >> That's well that's appointed council. Yep. >> Okay, so that's appointed.
the band concert coordinator. >> I don't know if Bennetty May herself gets a stipen, but um I know there's the cost for the concert itself. >> Good lord, she should get a stipen for as many years as she's been doing it. >> So I I there may I'm not I just don't
know. >> I don't think she gets a stipen, but I know that she plays in the band. >> So she would get for >> being in the band >> being in the band like the other >> Mhm. But does that count? Where is that drawn out of? >> I don't know. Find out what you find out about that.
>> Yeah, that's why I'm saying to just take a overview from the payroll department just to really see whom is being p that >> elected for Amanda Dwight. Recreation commissioners are elected.
Board of Library trustees are elected. Townson Meeting Hall Committee. >> I think there's only one committee. >> It's three. >> Yeah. Can you look into those descriptions? I think they are all appointed. >> We just had one appointment to one of
them. >> Yeah. I But I think there's only one committee. I think there's only the gallery committee. Right. >> So the towns in meeting home gallery committee. >> Yeah. I don't mean to interrupt. What do they do? What is the brief?
>> It has to do with the meeting the great hall >> and I don't know >> the I think they're involved with because I think there's rotating in the the gallery in the meeting hall. >> Oh
>> yeah. I think it has to do with the actual >> do they have meetings and the >> I think on on occasion. Yeah. I think I've seen a couple agendas for that. >> Okay. So, check that out. How how this should be more >> And you were a little vague on this one. >> Is it elected or appointed?
>> Appointed. Appointed by the select board. >> Okay. >> Council on aging. Isn't that from the library? >> I think there is a council on aging board. >> Is that elected or appointed? >> Appointed.
>> All right. And that we have appointed to the council on aging. I know that but I don't know I don't know through what vehicle um low region transit authority I think is an appointment >> yeah of a representative but
>> of a representative >> so just check that >> I'll change the wording >> okay >> so like on council of aging Rebecca Moss was what was her she was aired employee >> she was through ARP
>> she was ARPA ARPA funds. Rebecca Morse was ARPA funds >> meaning quickly if I don't want to >> she did if somebody was in need she she had an office at the library senior center >> senior center >> and so if somebody's in need they go in
and see her and she would be to funnel not funnel but find grant money or assisted money for them. I went through that with somebody in town and she that's how I got to know it because she was really helpful in the whole process
>> everything the whole process it was phenomenal. It was good to see >> so certain >> it's available and she was available in the whole >> she's not there anymore so that and that's she assume she helped a lot of people
>> okay so I assume we've re bought somebody else >> we don't have funds >> I don't have funds >> they were ARPA funds that we had during co okay now those funds are gone >> federal grant money >> so in other words >> the position is gone
>> so okay so Therefore, she That's too bad. >> Yeah. Okay. So, which trust fund commissioners does this refer to? >> Which what trust fund? >> That's a great question. >> Okay.
>> And it says elected. So, let's look it up. >> Yeah. >> Right. >> It says elected. Okay. Now the Abraham this these are some funds that >> those are appointed by town meeting
>> which >> the both of them I believe both of those two funds are um uh appointed committees by town meeting >> now does that fall so >> Amanda Dwight still >> have appointed to them but the
dispersement of funds from there >> I think at least James H Tucker is from is is appointed from town meeting and I've seen that in minutes but I I'm not sure about Avers French but I think at
least one is so I will find out and >> okay >> question question >> clear way >> American flag committee is appointed I don't think that's an elected >> I agree we have >> but if you find it on one of the ballots
>> maybe it is I don't know >> well I think I think that one for sure is one way to verify we're >> I I just think we're questioning a great deal of this on the list and I'm sorry I
I'm behind on the Abram French fund um I'm familiar with the Amanda Dwight and >> I'm behind too >> James Taco are you familiar with this individual since before my time >> okay just checking
>> um okay so now we're down to we already went through education once elected once appointed >> and I'll add >> but I think it should yeah right joint whatever appointment >> and then land use and preservation so planning board's elected
conservation commission >> appointed appointed >> appointed >> the ZBA appointed >> yeah the rest of them energy and >> meaning that would be like >> yeah zoning board of fleet appeals. >> Yeah, they're effective. Okay.
>> And >> she's appointed. I don't think it's a I don't think that was elected. >> Correct. Yeah. And open space and recreation should say committee. Um and I believe that is appointed and then tree warden and fence view. We went over
those gets typed. >> They get >> so they come off this list. >> Yes. >> Yeah. And because we have wardens up here and then we have tree warden. I don't >> election wardens versus tree warden. >> Okay. I I I understand that.
>> And then we had the other, but weren't we? >> We we've earmarked them. Kids country playgrounds going to go up to culture and recreation and agricultural commission to land use and preservation. >> Yeah. And tell me again, >> I know we just appointed you to
agricultural. >> Is that an elected position though? >> I think that's just a select board of >> public kids country. >> Yep. I think which >> yeah all allies will be rechecked. Yeah. >> Do you think it would be different
because we stand under the right to farm bylaw? >> It should be different. >> No. >> Agricultural. >> Yeah. >> I think um I think chapter 54 and I think in that's chapter 54 in the bylaw says that it's uh in that bylaw says
select board. >> Select board. Gotcha. cuz that's >> when I had it together for the full year, then I had to crack out of it. >> Okay. >> Oh, wait. No. Chapter 54 is a different committee, but but I the I I am familiar with the
agricultural commission's bylaw and I think that it is explicitly state sled. >> I just have a sorry I'm just out of land, >> but I I would helpful to add the authorities. So when I go through to list who the appointing authorities are
>> to list the legal authority where that comes from. So whether it's a particular bylaw chapter an MGL a charter reference or for the show the regional >> said you can go back and look >> right exactly time. >> Um
>> I just had a thought me >> there is a 300th anniversary committee. Oh, yes there is. >> Because there was a two foot >> recreation. >> So, yes, there would be. Could you look
up the uh creation of it and who appointed it? I know that it's budgeted. It has a budget each year to add some god knows if it's going to be in next
year, but it uh money is added every year until the 300th. >> Mhm. >> Which is 32. >> 2032. >> Yeah. >> And now it's a rollover account. It acrews every year.
>> Well, it's because it's a town celebration. >> Okay. Whatever they decided it was a 275th. It was the 250th, the 275th, and now 300. >> About 300. >> This is still in town. I see all three of them.
>> True. >> I've seen the 50th and the 275th. >> I just got that. See if we get a little bit of laugh on it. Getting a little >> What did I say? 300th. Um, town anniversary. >> Yeah. Elderly Joe.
All right. So, who who is the fence viewer? >> Used to be >> somebody enlighten me as to what a fence viewer is. Is that >> used to be Whitmore? >> Whitmore. Okay. Um, >> didn't do didn't do much.
>> Oh, what is a fence viewers? goes to he goes to somebody who complains about a fence being on their lot. >> We didn't see that coming. >> And then he then says, >> "Get a survey or remove your fence." >> Okay. Well,
>> I don't know. That should almost be because that sounds like a tough >> I think it is. >> I think it was a stipen. >> I think I don't think here. >> I think it's a really tiny stip. >> That's right. Uh tree warden fence viewer is not on this list. >> Yeah, we're going to pick them up. >> Okay. So I feel better why I asked the
question >> cuz I would not >> and the viewer would be paid. >> It was put in like with the gas and plumbing inspector and the inspector of wire. So that's the electrical inspector. >> I think it's a thing. >> Okay. >> Yeah.
>> Okay. Every town needs one, >> I believe. So I think usually it's the zoning official, but um you know I I mean in this instance I think it is someone separate. Okay. So, since we've done Yeah. >> this now, I think there's good
instruction here. >> I agree. So, I >> we'll really finish this particular piece up that'll that'll once we get this back updated. It'll go back in
front of the selectman for blessing. >> But this was that's the backside. >> This was approved to use this. And I don't need I don't know that you need to put the stuff on the back. >> Just have it the volunteer form. Let them
>> Okay. Then you're not confusing them >> once we have it. My thoughts anyway. >> Um >> very good thought. >> And then for um I just I want to circle back for one second to the agenda template. Um, and what I'm thinking
could be done is just from minutes adding a heading that instead of saying meeting date and time, you know, like it's an agenda, it would just say meeting minutes just like I had done for our minutes the last couple of meetings. >> See my response
trying to find >> um because I want to review now. >> I may have response to what >> to the agenda template. No, I didn't see it. >> Which time did you send it? Oh, you may
not have gotten it. >> The other thing we got to be careful with emails >> as far as collaboration with Google. >> Yeah. Yeah. Yeah. >> Um, >> which is why you didn't get it is what I'm saying.
>> We did get a draft of 9:15, >> didn't we? No. Wait a minute. What are we >> for the minutes? Uh, >> what am I seeing here? Minutes for 9:15. N excuse me, 919. Oh, we did that already. >> Yeah. Yeah, that last did that.
>> That was last week. >> This week, right? >> Correct. >> You're right. I'm sorry. >> That's why I had asked if we had last week's today cuz it seems like you've been able to get them. Boom, boom, boom. Right. >> Yeah. Yeah. >> Right away. So,
>> yeah. I don't see any other email. >> Oh, no. Come on. I did a whole draft. >> Oh. >> Um, >> maybe it's saved in the draft. >> Yeah, let me But I I'm not good at this. Let me go to drafts. I don't know how to
get to drafts. I'm not good with um whatever you call this um >> Outlook. >> Outlook, >> right? If I swing around. So, in other words, Outlook is just another app. >> It's in the >> They didn't send it. No. Uh, well,
maybe, but if you hit the little three um lines right here. >> Yeah. >> And then if you click where it says your email address. >> Yeah. >> And then drafts. >> Oh my god. I have 14 of them. >> And then it might be this one that says Harrison May at the top.
>> Oh, that one is the volunteer response form though. I don't think >> What do you mean you have 14 of them? 14 that you had thought >> that the wings are never they've been grounded. That's beautiful. That's good. So, we learned a lot tonight.
>> Okay. So, this this one gets deleted. There's nothing in here. That's I think that's the thing that my dress uh Nelson Nelson. >> Well, do we So, what was that about? Um,
so I said, um, I know I me I didn't see this. So it's here, the Zoom link. >> Yeah. So that'll be a just it's on a highlighted spot that they can just click over and paste in what David >> and just like the room, you know, they
like a fill in the blank. >> Right. Exactly. >> Now, oh yeah, I know what I did. And I went into a whole thing about in re I reviewed so many minutes over the week, so many meetings over the weekend. Okay.
Um, and I think I listed like six of them that I had gone over and because of the decision that was against the select board, me in particular, um, of not
>> don't be so >> stating, >> well, there's honest to God, there's nothing I'm doing intentional. I don't have time. >> No, you got strategize. >> You got called out on an OML, in other words. So, one of the things w was that
as I started the meeting and asked for roll call, >> correct? >> You're to state your name whether you're here or online. Okay? >> Which we always do. >> When I call for a vote, it's roll call vote. And many times I've done I've done
vote in the beginning when I'm just asking you to introduce yourself going back a few months. Mhm. >> But not a normal process. It just rolled. >> So what was the specifics that you did not have in the verbiage
>> that you need to always say the term vote and when someone is you cannot say James and you say here I can't state your name. You have to state your own name. >> Correct. >> Okay.
>> Correct. standard rockets training that 50% of what I heard in the last three days varying committees do not do that. >> So, and these are recent meetings since the one that I was convicted of. So,
>> you were created basically. You weren't convicted. >> No, I was deemed in violation, but then I was deemed not intentionally violating. >> Okay. >> Okay. I accept the criticism. What I'm saying is I'm trying to pass that along.
>> Yeah, I think we could have standard like almost like little scripts of how to run how to do a vote. I think we could definitely do that. >> Some of the particulars on your meetings, you've got to pay closing the meeting. >> Yeah. >> When you open the meeting,
there's a lot of >> speaker must always state their name. I Laura Shiffen make the motion. >> James Serorian second the motion. You must always state your name >> motion from where it came from. In other
words, that gives verification that chairman was at a commissioner etc etc. Right. >> They need the definition to be able to verify make sure it was in good standings. >> And the more we use >> I've got nicked on a few. >> Yeah. But to me, I always rebuttal in
the regards of I'm a volunteer. I take a lot of time. >> State ethics doesn't care that you're a volunteer. >> I if you gave me a little bit more time, but it's cold shoulders and and daddy as you're going to hear cuz they don't that's that's no excuse.
>> They all get paid. >> That's no excuse. You had proper training available and a discussion. That's how I >> Oh, that was the other thing they talked about that there and this was it's on
tape so I can tell you um it was uh Val Valerie Goodrich that said in all the years that she served 12 years on library trustees and even up until she was sworn in for a select board, she's
never received a package. from ethics. >> She's never received a package from the town clerk. >> Yeah, I I can't speak. So that's okay. But I'm saying >> as far as or Robert's rules, ethics,
location, training, hand. >> Something else we're going to go through is policy and procedures. >> That's that's operating procedures. I've never on one seen every time I go to get one in mind. I get a stack of them. You know what I mean?
>> No. and and once I had my first one, I never got another one for all the ones that I signed in for. And that's fine, but for a new person, they they have to get that stuff >> and >> it's a must. >> Yeah. So, that's what she she was saying
as a select board member, we need to have more given out policies and procedures should be given out. What what kind of courses for conservation I should be taking? for planning I should be taking for board of health I should be taking.
>> So I I have one thing that I think would be really helpful for us to look at and we could add the training as a sheet in that packet. We should really look at the onboarding packet that Cali Cup made because it is very well done and I think
we should talk you know is there anything else that should go with it in addition to that training item but we should >> at the next meeting. Yeah, we should have that. We're going to check the more training any of our new people get. >> She did a really good job and she spent a lot of time on that. >> Yeah, it looks really great.
>> There's a lot of you know what I mean? >> And who was this again? She is >> our human resources person. >> I always asked her, she's here so late still. Why are you still here? >> She gets more done at night.
>> I've got the I got the low down. Um, >> okay. And asking, >> that's the one thing I've always found in my particular end of it, training is is critical. >> Mhm. >> No different than when somebody is
coming on to a new board or a new chairman, etc., etc. >> Yeah. >> You know, >> on the needing content part, >> yeah. Um, it was brought up in my violation, but it wasn't really my
violation. It was in the agenda. >> Um, in that you something about it being although it wasn't intentional, it was too broad that you had to be more spec.
>> So that's got to somehow >> be a note for people have to be very specific. Um, >> so Ethics got you on a specific >> Well, yeah. For example, I mean, this was in the meeting tonight, so I'll say it. For example, we have um town
administrator report, >> reports, updates and reports. >> Okay. >> Yeah. >> Uh, we got an open meeting law violation because under his report, he had the police officer was there about the K9 issue.
>> Oh, yeah. I remember. So he brought that in, the town administrator brought that in to the board for him just to give his explanation, >> okay, >> of what he was doing. Um they're saying that because of how
certain things get discussed under reports, which um I'm not sure how this is going to turn out because for years, including the time when the person who reported it was on the board, it was the same.
And when you and when just like we have the the liaison reports, well, we have a gazillion >> ones that we do, >> but we're not going to report on all of them because maybe only two met in this last week or two weeks. Okay. So, that's
what I'll report on or somebody else will have one or somebody else will have two. Well, we don't know until the meeting what we're going to report on under liaison. >> So, >> we're trying to find out. Well, it's been like this since 2000 that we know
of. Okay. And why is it not how how are we supposed to change that now to be more specific? >> I that's a a great question. Um I there's a I think there are ways to do it. A lot of other boards have different
strategies to it. Um and I think the the typical strategy that I hear about is simply if it's not an emergency, it just waits. Um, I know that's not ideal for most things. >> I think that >> it's not time sensitive, but >> does a really good job
>> in the fact that she gives a a written report >> to the planning board >> at each meeting >> and then it can she can either give it orally >> or
>> the chairman can read it. can read it or the court can read it, >> you know, >> but it's only updates. It's not they're never discussion items, >> you know, kind of thing where hers and
>> so in other words, you had a when you were running the meeting, you should have specifically stated that this is we're opening the meeting to A, B, and C specifically. You did not verbalize it. It's verbalized, but it's
not on the agenda and it has to be. >> So, you could go down and say we're going to add 1.6 to the agenda >> cuz that's usually what we will do. >> If it's an emergency, you can add a you can always delete something in the
agenda like I did tonight as well. >> What we'll do in the initial meeting next. Okay. So, for 1.6, we're deleting that, but we're going to go back down to 1.5. add to the meeting a discussion on why
this wasn't >> your meeting. >> You cannot add to your meeting unless it is an emergency and under the chairman's additions and deletions.
>> If I had an emergency that came up or Sabrina told me I had emergency that came up. Yeah. And I would say if it pleases the board. So the board is voting and in agreement with the addition of a certain situation. >> And if I may paraphrase the attorney
general, the the the standing item of chairman's additions and deletions doesn't allow the board simply to add it. It still has to meet the unforeseen 48 hours in advance standard. >> Okay. So in other words, it was lack of
posting at the same time. That was >> Yeah. So the whole per the whole purpose of the open meeting law is notice to the puzzle. >> Correct. And so if it's something that was unforeseen and can't wait and the and can't wait part isn't written into
the law but it if it could have waited you run the risk of open reading law complaints whether they would get found to be violations or it's simply just you know this wasn't a violation but you know be careful type of warning. You know there there have been a mix of
those and so it could it could be any of that sort of thing. Be careful. So yeah, and we understand that. So it's it was not deliberate. It was misunderstood verbiage. >> Well, the the legal text I mean it is
dense and it's it's a lot. So >> um >> so my other question is when these come forward and you get called out on is it consistent to a specific individual that helps us in these regards?
most of the time. >> I'm not sure what your question is. >> My question is there is there a particular person that keeps bringing these? >> Yeah. What I mean what's that about any of them no matter who who does what?
Okay. Is >> it >> it's time consuming on the volunteers part as well as attorney council fees >> because we don't do it the answering of it. It takes up Sabrina's time. It takes
up Nelson's time. Yet we don't have money to pay our employees. Yet all this is wasted money. It doesn't it what good does it do? Okay. I don't understand. People volunteer so
hopefully you can get something done and be progressive for the town. Okay. It's not to criticize everybody who's trying to help that's not paid. >> Okay. We're trying to get something like here. >> We're trying to get something done that's going to help the people in the
town. When you know when I when I read that stuff that I get, I'm like, I don't even want to tell volunteers about this because >> scare them away. >> Why would anybody feel? >> Why would you sign up for that dance? Yeah. >> Or if you're always going to be criticized.
>> I've personally seen some of what the these open meeting law violations are. I've seen how just kind of semantic as to how slight inverage and they can bring them forward. It's their right to do such
>> but we're volunteers to be >> we all of it the whole thing all of it is just a waste of a lot of resource. I think the federal board I've heard on that front is you know if particular boards Oh, is that my hockey or your
>> I have my help you be able to stream. >> The thing I've heard is that the the boards that have the the professional staff that um and the the whole purpose of the open meeting law is for public notice, public transparency. And so I
think that's the the reason why >> I agree with that. >> Yeah. And I I think some of it is nitpicking, but the you know the I think some of them, you know, may have >> tool. >> Yeah. But I think speaking of the open
meeting law, we might be wandering down >> but we we were on the agenda and then standard template form and and I think the only other thing on that >> would be to I think we just talked to this a little bit the meeting contents
to help them be a little more specific. >> Yeah. A little Yeah, I'll add a note that encourages specificity. What if they have to have a public hearing? >> Yeah. So, we don't have a public hearing template yet. That that was going to be part of the next project. So, it could
be something for the next meeting. >> Okay. >> There's plenty of There's >> And that was going to be part of the conversation with Beth because I know she has a lot of great forms for that. So, there could be a lot of them. >> Right. Exactly. >> Sabrina does too. >> Okay. Oh, yeah. Blackboard hearings,
right? Yeah. You've got one coming up. >> You have one coming up. >> The the cable one October 21st. cable. What's the >> cable contract? Comcast. It's a 10-year contract. >> So, okay. So, are we good?
>> I think so. >> Go on to Robert's rules discussion. >> Um, review of communication with suggested juice and don't Okay, I saw that. I I don't think I have it. Is that RI? >> Yeah, that was the what we got from Beth. Um,
>> actually I started to read through some of it. Some of it's like it gets your attention. >> Yeah, >> it is. But it gets your attention if you truce to it and go, >> "Oh, yeah." You know? >> Yeah. >> There you go.
>> And there is a lot. I've gone through that. I had that book for what? >> The dummies book. >> No, no, no, no. But there's a so much more to the Roberts rules. People don't understand. They stick with some of the
rudimentary just get by. >> You really don't. >> It doesn't. >> You really don't have to read the books. I tried to find my bullet sheet and and couldn't find it. >> That's what you >> Yeah. Basic. >> You don't want four or six pages. But if
you can't um are you still searching for it or should we start to develop just a kind of a summary sheet >> if you think you can do something quickly fine I'm still going to look >> a summary sheet would >> because it was on one page >> I do
>> one page you don't want to make it too overwhelming to people it's one thing if you're trained in it um >> in your verse because you are subjected to it you're exposed to it in a more consistent manner you will get a lot more fluent with it. But if you're not
>> and everybody messes up. Even John Barrett messes up. So honestly, >> yeah, it happens. >> You know, it happens. >> That's why we have points of order, right? >> I have seen it. >> Do it, too. >> Yeah. >> Yeah. It >> Yeah. >> You couldn't have put it any better.
That's why we have points of order. >> Yeah. >> You know, >> okay. So, keep that on the agenda. That's the other thing people should and which I've seen now in a couple other thing and I took a long time getting ready for this coming Thursday's meeting >> um
>> is >> if you have unfinished business it has to go to the next agenda >> please bring it back up don't let it fall through the cracks and that's what happens unless and that's the chair's
job you know what didn't we do okay so let's move that to the next one. You don't want to lose the fact that you didn't you didn't take care of it 3 months ago or 6 months ago. >> Meaning it was a loose end because of information or somebody didn't show up,
>> voted on something to do. >> Mhm. >> And it didn't or you came back to it and they didn't like what it was, but we'll bring it up again and it doesn't get back. >> We really don't have that luxury when with >> with volunteers. I think it's because
it's just too many things with the D&D Natural Heritage. They like, "No, you've got a timeline deadline and we need the everything." >> No, but this was stuff that they wanted to do like going back to my first meeting last year
>> on HDC. >> Yeah. >> Okay. >> And but I'm just as an example. Okay. >> I get it. >> Um because I find it at Slugboard, too. >> Well, wait a minute. We just a few months ago and it's we still didn't work on it. I that
>> I want the loose ends to be at every meeting so that we know that yes, we discussed that but no, we didn't address it. >> Yeah. >> So that's all I'm saying. Yeah, that kind of >> new business, old business. >> Yes, that's what we used to do. >> That I I wonder if we should have that
as sections on the agenda as instead of meeting contents, new business. >> I think that's a good idea. And I I see I I see a lot of boards have success with that and that sounds like success. >> Add it to the >> where have you gotten a lot of your training and knowledge through some of
these boards? >> So from the town of Chumsford I you know posted I know there's my whole job there pretty much and then the the other thing is I took minutes for Westford's board of health and they did the new >> So you saw what two different towns do that? >> Yeah.
>> I like going to other conservation commission meetings. see how they do it. >> Used to do that. >> I get a lot of good insight when I go to Littleton's Mrs. um Sarah's meeting or Ashby or Lunberg. >> Oh, did you sign in? Sure. I'm so and so
from Dallas concert. Wonderful. Sit said, "Come on up. Come on up to the table." Both two different meetings. They they brought me up to the table and I I it was great cuz they would feed me. I said, "How do you do we know forms?"
>> Lunenburgg's got a beautiful streamline setup for it. So, it's >> a dummy could do it and get through it to a point would be acceptable to when you brought it into a meeting, >> but it's nice to see other meetings how
they do the Robert's rules, >> right? If it works for them and it's acceptable for them, they go >> I think is good. Okay. That's what Massachusetts regional planning was all about, >> right? You know, >> regional collaboration, >> right? >> Yeah.
>> Um, so, okay, we're both going to work on that. Number six, we'll commiserate for the next not work together. >> We'll find our things or get our things together. Yeah. >> Yep. >> Um >> um discussion regarding training. I I
think we had that and I think the direction that I heard we should head in is I should gather what trainings are out there from I should send out to all departments like a a little a much mini version of the request for information. Hey, what training sources are there for
your boards and committees for each department? >> What >> just a list for each department would come out from that. >> Yeah. Yeah. We could have a I picture a one pager that says these are the training sources for your topic >> and you know go from there.
>> I know on with our group >> MACC you've gone. Is there other >> Oh, we've got huge >> we've got a lot of different outlets as I mean I've gone to classes at Walden Woods. I've been in framing and doing classes on restoration, stabilization,
>> and they we have a constant mail in of a lot of different programs that we can go to, >> species, >> plant life, soil analysis. >> And where does that fit in that? >> Well, I think what Oh, right. So, that that circles back to earlier. What I'm
thinking of is because her form and we'll see this when we look at it more closely next time is and like near almost like a table of contents. Yes, I received this document. Yes, I received this document. So, yes, I received the sheet with the summary of training
opportunities and we could just add it right in. Um, and I think that would, you know, be a perfect thing that could be handed out with the other things. >> Okay. Because Val said that she thinks that should be done on your swearing in. Well, yeah, that would be the and I think instead of the because right now
the clerk's office hands out a small aggregation of different things. Yeah. Included in Callie's packet is the same open meeting law materials and things. And so I think that we could simply just use the one that exists that covers a
little bit more ground in a little bit more organized way. Don't reinvent a wheel. >> Right. Exactly. And we have it available. Um, you know, I I didn't know about it until the um in her response to the RFI came in. Um, and that's I think a really helpful tool to have.
>> Did she just put that together? >> Um, I think I think it had been put together for a while and I I think that um it just wasn't used by the prior clerk's office. But I I think it should be I think >> because that's one of the biggest things, training. Mhm. >> I don't know how it applies to other
boards like planning and you know this and this and that >> but for us >> it's a must. They don't we don't have a choice. Right. >> MACC has 12 different sections we've got to go through. >> Then they offer us
>> I mean I did a ton of extra town spent a little money on me going to different >> different programs. Got in the woods bro. I can rattle off a bunch of stuffs. >> They still want me to learn how to do vegetation in Latin. That ain't
happening, >> but it's available to them, >> right? >> You know. >> Mhm. >> That's amazing what they offer us in >> Com. >> So, there's no excuse to any commissioners in my humble opinion.
If you're behind, you have availability to get right up to speed >> in every way for webinars going to all for Devon's the colleges in Worcester. We've got a ton of stuff. I don't know what other
commissions have available, but I feel >> we're good. We're solid, >> you know. >> Yeah. So I've got that >> for everybody too like what they can do. But >> Cali has been invaluable
>> to the town. >> Yeah. Yeah. And this is a great work product that demonstrates that. >> Yeah. >> Mhm. >> How long has Cali been with us? >> Um this will be her next year. >> This is her last year. >> It'll be a total of three. She was part
of the co ARPA. >> Oh. And what do we learn? >> Yeah. the federal the federal funds. Yeah, they it helped a lot. >> Helped a lot. But >> yeah, well part of the thing I think we're running into just expiration dates
we had to spend some time. >> Um >> the continued discussion that was left on and I think we had some Yeah, we circled back to some of the discussion. There's been no new I kind of I closed it off. Um but I I didn't know and we kind of did circle back to some of the
responses like Callie's. Um, so this was that was good to have on here. Um, and I think for agenda items for the next meeting, other than what we've talked about, is there anything else other than um the meeting minutes? >> No.
No. cuz this I mean >> you would leave feedback on the agenda and you get some in >> and >> we're going to have new feedback for the training >> once and once this um once our forms go out we may get other feedback >> right >> you know and then we can deal with that
after that >> and the feedback all comes in through the town website >> through email so I would send it out as an email blast to all departments and boards and committees chairs and things but it's It goes to all the town's people. It's
available. >> No, it's >> it's just didn't know if there was other comments coming elsewhere. And no, all those comments that we had gotten were from either staff or boarding committee
members. >> Yeah. or staff on behalf of like I think um one one or two boards met and discussed it in session and came up with a consolidated answer to >> got but it's been from within the you
know the either staff or volunteers >> and just one more snippet again I just if it could be made somehow available to commissioners to go to other towns to
overview how their forms are >> cuz when I like I said I went to the two other towns to get an application for an NI and I'm looking at it and I'm like this is understandable and the lady said no no we streamline
that we we had people going I'm going to and I can't really fill out this it's >> I think it's good >> I think yeah I think it was a lot of good work >> all right so next meeting your thoughts. >> Um I think we if we there there are a
few options. Um there's a lot of different things that are on the list here. Particularly I'm thinking what's going to need time in order for departments and and volunteers to get responses together is to that request for information. So I wonder if we should meet um either uh let me check
the calendar here. Um >> take a break. >> Request for information. >> Yeah. Well, yeah. For the training, what training opportunities? Yeah, it's it's one question. What training opportunities? Um either I'm thinking the end of next week or um do we want to
maybe do Tuesday before the selectman's meeting on the 21st, >> which obviously is going to be a >> Oh, that Well, no, that's a Tuesday, but I think that might be that's a problem for you, right? Because too early in the day, right? Because I think it would probably be a five o'clock meeting.
>> Guess what? But the weather's changing so I may want to come in out of the cold soon. >> You know, >> I would like it earlier. >> Okay. >> I don't want it to If you can >> earlier. How did >> four >> How did the HDC come up with 3:00 for
>> I don't know that was I was never on it. It's whatever they decided whenever. >> I'm gonna I guess ask the question. >> So anyway, that's once a month. And so I just >> I just chucked it up to that's once per month,
>> but the 21st >> um I think we have it six, but who knows what what's going to happen to that agenda because there's a lot of stuff that's been added to it. >> So if it's possible to do it at 4. >> Yeah. So 4:00 p.m. on
Friday before you select. >> Yeah. >> All right. Good. And then what I'd like to do is report back >> on the back side of the volunteer form. >> Oh, at that meeting. >> At that meeting. And then the agenda >> template >> you can we can already have sent off to
I can send that to Sabrina now. >> Or do we still Oh, you know what? Well, we're going to look at the new business and the old business. That's right. >> Okay. >> So, in other words, we could get that volunte. >> I don't care if you just add that. >> Okay.
But you want also want >> specificity. >> Yeah. And you also want to add public hearing. >> Well, I was thinking that would be a separate template. >> Okay. >> Because a public hearing usually is posted as a different documentative
session. >> Yeah. Oh, yeah. We could have standard options for those. >> Standard option for executive session >> per se >> on on the template. >> So they can >> Yeah. Yeah. And that'll come from NGL for the for the I I'll have those as pre
prefilled out options that they can just delete it, but that's no problem. >> So if we could that would be like two little more snippets to give them. >> Yeah. >> And then we can discuss Callie's and a proof to move that
forward for training. >> Yes. >> Or whatever thingy there. So have that on our agenda >> and that's available. She's already written it up. >> Yes, it's all available. >> Yeah, I'll send you the draft agenda. >> So that for all practices,
you'll finish up. >> Yeah. >> Adding removing everything so that this will get done. This will be finished. You can get that approved >> before the meeting and that other um piece of business. We
can get that out of the way. So, we're good for Tuesday the 21st >> at 4. >> At 4. >> Mhm. >> Do you know what time the select board meeting starting that day? 6. >> Right now, it's 6. Okay. >> But it might be earlier if >> Okay.
>> If it gets >> Well, I hearing that night. >> Yeah. I've got a hard stop at 5:30. So, that might work out. >> Yeah. >> Okay. >> Oh, yeah. >> Okay. [Music] >> All right. >> It works out. October 21st, Tuesday, 4
o'clock. >> Yeah. >> Be there >> and then you'll get minutes. >> Yeah. Without anything else, I guess I Harrison May will make a motion to adjourn at 9:02 p.m. or 9:01 p.m. >> Yeah. >> Is there a second?
>> James Dian second. >> Okay. Roll call vote. >> Harrison I. >> James Dian I. >> Laura I. Thank you very much.