--------- All right, we're at 6:30, so I think we're going to kick this off. Um, so at this time, uh, Chair Victoria Janiki will elevate Darlene Adano to a full voting member as well as David.
>> I love that term, elevate. It makes me feel important. >> Chanel to also a full voting member. Uh with that uh do we have a motion to open the meeting for tonight? >> So move. >> Second. >> Okay.
>> Okay. Uh roll call. >> David Chanel. Yes. >> Darlene Zidano. Yes. >> And the gagei. Yes. All right. So at this point I think the um hearing is set for 6:35 p.m. So we have 5 minutes. >> Minutes.
>> So is anybody looking at minutes? I I looked at uh both of them. >> I wouldn't be able because I'm I was like not here. >> Yeah. >> Well, you were at one, but you weren't >> knowing that we weren't going to have a porum. Um and that was the three of us
and David probably wouldn't want to go to the minutes. I didn't bother to review them. >> So, let's leave those leave those for a followup. >> I started to anyone can you tell if anybody is on the meeting at this point?
>> Yes. Brendan Kavanagh is and let's see. I think that's it. Brendan, there's I see Brendan Kavanaaugh. I see myself and that's it. >> Okay, I see. Okay, I see you guys up there now. Okay. >> And who's Brendan Kavanagh?
>> Yeah. Uh his uh >> I business partners with Addison Newton. It's for the main uh topic of discussion tonight. >> The application thing. Are you on theation? I don't think you are.
>> Uh, my name be on it, but >> Okay. All right. So, while we wait for Do you expect Addison to join us? >> Yeah, I do. Uh, let me give him a call uh while you guys are >> Okay, great.
>> Yeah. >> All right. So, is there any correspondence that may have come in that we should be aware of or announcements in the folder? Any more volunteers? >> I wish. Let me take a quick look.
There wasn't much. >> The poor guy doesn't have to hurry though. Well, you could frustrate this. >> It's funny. This this um this special permit from 2009. That was the one year that I took up when I was a select one.
>> Wow. Is it? >> Yeah. Anthony, >> which signature is that on me? >> It's you Sadano. So, it's not the It's Sados. That's This is the one. [clears throat] >> Um then it's Craig Stevens who you know Julie Johnson who's now an attorney.
Anony's cast and Bill Catan was cross. You were the chair of the meeting. >> Yeah. Remember that? That was a one year I was chair because Bill Katigan wasn't around and everybody figured they'd get him and they voted [laughter] as chair. >> Did you guys see the administrative
report I put in? >> No. >> Oh, you didn't? >> Okay. I didn't get a chance to look at it. All right. Well, most of it is planning board, but the three things for ZBA are welcome back, David Chanel.
I gonna get six months subs. >> Um and then of course the 159 Brooklyn Street which you're hearing tonight. And the third thing is um land use issued a letter to Three Wheeler Road because they had a project change out there and the board has a earth excavation special
permit uh for the property. >> I'm sure you all recall. >> So right now they have changed the project. They have put up a building and um the location of that building is in the res the restoration area of the fine
wall approved plan for that excavation permit. >> So we've asked for a um a friendly reminder to send in modification, change plans, update the you know permit and so hopefully that will be coming soon. >> Okay. >> Okay.
>> Is that going to come to us or is that come going to planning board? They should uh they should bring a modification narrative to the ZBA and um updated revised plans. Uh so the letter you can actually read the letter. I did
put it in the portal that was sent and um you can see exactly what they need. >> What do we do with that? It's not appearing or something, right? So what do we what's our >> um I would >> What's our obligation? I think you would
review it and um if it is a modification then yeah you would probably have to uh I'll just double check but if modification to a special permit you would probably have to go through the the hearing process again I guess and I'd have to find out >> I would agree with that.
>> Yeah. Do we make that determination though or is it just going >> Yeah. >> If you bought it by a special permit you got to go through the same checkpoints that you did on the original one. it. >> Yeah. >> And it did did the charge for the application for the modification cost
the same as a new special request? >> Think so. >> Over again. Does that make sense? >> But we're playing >> and you can incorporate by reference the prior decision >> with with with the with the following modification ABC D. Boom. Done. >> Yeah. >> You don't have to do findings of fact anymore. You can you just confirm and
incorporate by reference what you found out before. >> Yeah. >> Easy way to do it. >> Yeah. So they don't So they can just jump into putting the application in and not have to come to us to tell us. Yeah. >> Yes. >> We don't we react to things on paper, not correct.
>> You know, we've said this for for 30 years. You and I have been on the board. We're a reactive board. We don't look for trouble. Although sometimes we do, but [laughter] >> it's happened. But but it's a reactive board. >> Yeah. >> Right. But you want to be SPGA for a special purpose. So
>> Well, no. I agree. I mean they need to come to us but I don't think you need to file application for modification just file an application >> again we can incorporate by reference y except what we what was found and just with the following additions so modifications. >> No my point is you don't need to give me
a plan in a meeting to tell you to do an application to come back. >> Okay. So what I can do is I can bring to the board what they >> they submit. I'm assuming submit the revised plan and then all you have to do is just acknowledge it. acknowledged
everything about. >> Yeah, I think that would be great. Yeah. So, that's kind of what the letter says. >> Give us an up. >> It would be another public hearing. >> It wouldn't be an acknowledgement. >> Oh, we only do
>> special permits, variances, and appeals >> and a modification of a special permit because a special permit can be modified. >> Yeah, >> we had this discussion. >> Right. Right. >> But you wouldn't just put a plan in front of us and we just sign off on it without public hearing. not do that.
>> Okay. >> And so the request is for them to put in an application. >> Okay. Right. And then go and then we'll go through that process that special >> and they can they themselves could incorporate by reference the previous decision. Makes it easier. You don't have to go find it
>> and say, you know, the change >> just go like what we talked about. >> Yeah. Yeah. >> It would be a fast one. It wouldn't be that bad unless the modification were was obscene. >> Okay. All right. So, we uh we have Addison on now. Great. So, do we have a motion to
open the public hearing? >> No. >> Second. >> Roll call. >> I dared I >> David Chanel. Yes. >> And Vicki Janiki. Yes. Uh would someone like to read the uh legal notice how it's handed?
>> Yeah. Here we go. >> Sure. like old time. >> Yep. >> In accordance with NGL 48 section 9 town zoning bylaws, the town zoning board of appeals will hold a public hearing on Wednesday, November 19th, 2025 at 6:35 for the town hall 272 Main Street Towns
and consider the application of Addison Nuke. Am I pronouncing that right? Addison new. >> Uh yes. >> Okay, thanks. uh for a special permit under town zoning bylaws 14518 14565 to authorize the use of nine previously
permitted model units as long-term residential rental units 159 road such as map 38 block 9 lot zero located in outline commercial district OCD and the aford district Olay district application and plans are on file town clerk's
office and may be inspected during radio business hours public comment may be made at the hearing or in writing prior to the hearing or emailed by ZB VA at townsenmass.go I've got remote axes. I'm not going to read that. Blah blah blah. Victoria, it's the first time I' I've done this
for 29 years. It's the first time it has a Bill Kag message here. [laughter] >> Why did you say that? >> Very cool. >> All right. All right. So, we have a a interesting and interest um we don't have enough people tonight to conduct
business. So, I apologize you to you, Addison. I know it seems like we just keep drawing this out. Um, but we unfortunately need four voting members in order to conduct the hearing today. And as you can see, we only have three.
Nobody was able to come on Zoom. Um, so what we would like, we've opened the hearing. What we would like to do is continue the hearing to December 3rd. Does that work for you? >> Um, December 3rd. I I think that will work. Yeah.
for me. [clears throat] >> Do we have to readvertise the the hearing and everything in the paper and >> No, that's that's the purpose of reopening it opening the hearing in public. When we continue it, you don't need a continuation of the hear of the hearing. No, it's just it is what it is.
And what Vicki said though, four people have to vote on it. If four people are here, it has to be unanimous. If five are here, it can it can be majority vote. >> So be better five people here. >> Yeah. And so the the folks who couldn't make
it have said December 3rd is open for them. So um and that works for me that yeah I can make that work. >> Yeah. So we can make that work and we can get through this. >> Okay. Um, did did the board have a
chance to at least look at um my new proposal that I submitted? Because I'm just wondering if um I could get any feedback on the new approach I took and whether that No, >> not allowed. >> Yeah. >> Yeah. I'm sorry. We're not allowed.
We're procluded from doing anything substantive >> without the the the we need the four people to have that discussion. >> We [clears throat] do appreciate you putting in the new application as we we we requested and then new work. So um so
at this point we've continued we did we make a motion? We need a move. No, we need a >> move that we continue the hearing to Wednesday, December 3rd at 6:30. >> 6:35. >> Second call.
>> David Chanel. Yes. >> Darlene. Yes. Vicki. Yes. So, the hearing will be picked up again on December 3rd and we will ride those guys and make them here. >> Yeah. So, apologies again. I appreciate your patience and let's get this wrapped
up next time. Okay, sounds good. See you guys on the third. >> Thank you. >> Tojourn to move tojourn the second roll. Yes. >> Thank you. Yes. Thank you everyone.
>> My meeting is over. >> Meeting is over. >> Thank you. >> That's it. and sweet Part: 2
Hello everyone. My name is Laura Shiffren and I will call the meeting to order of the select board on November 19th, 2025 at 3:30 p.m. Roll call, please. >> Veronica Cal present. >> Get present. >> Lordship and present. Would you join me
in the pledge of allegiance? I pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all.
I would like to thank all of our veterans and all of our military currently serving here and abroad. also would like to thank all of our emergency response individuals as well as um all of our elected and
appointed officials. And I would also like to thank all of our staff, all of our employees, all of the people that help to make this community run and their families. Appreciate
everything that all of you do. 1.3 announce meeting is being recorded and uploaded to YouTube. Is there anybody else recording? >> Yes, there is. >> Thank you. Real deal. Um
1.4 for chairman's additions regulations and I don't think there is anything if there is I didn't write it down I don't remember will probably come upon it
um I see Irene are you on okay um if it's okay with the board I would like to take the recycling item which is
>> 4.1 >> 4.1 out of order as uh Irene has a hard stop and she'd like to give us her input on that. Is that okay with the board? >> Yep. >> Hearing no objection. Irene 4.1. >> Yes. Thank you for having me. Um so now
I'm back to being a town's recycling committee chair. just got sworn in again um today. The um >> Can you hear me? >> Yep. Yes, we can hear you and I'm thanking you for that. >> Okay.
Um, Townsen has Townsen has had a bio recycle policy for a very long time and mass D is um um updating a lot of our policies are from the '9s and um so we've had updated
um the requirement for the grant is we need to update our hollow regulation our our bio recycle policy and to actually change it to a sustainable purchasing policy and so that this includes a lot of other stuff that we have in other
departments that it comes together such as so the draft is the town and towns and recognizes that pro procurement decisions of our employees and our contractors have significant impacts on the environment
um by including environmental public health uh waste reduction considerations in our purchasing decisions along with price performance ments and the product availability. We can remain fiscally responsible while promoting practices
that minimize waste and environmental impacts. The purpose of this document is to establish the framework for sustainability based purchasing programs in the towns and objective of the policy includes making purchasing decisions that
minimize waste by prior prioritizing reuse by identifying alternative options to new and single-use products. So that would be we are part of Devons. Devons has the Great Exchange, which uh we should be looking for them before we buy
new stuff. There might be really great stuff that's available um at 80% off. So, that could help all of us. Um number two is supporting recycling markets by purchasing products made from postconumer recycle content.
Um, and three, conserve natural resources such as energy and water by buying products that are more efficient and minimizing environmental impacts from pollution, greenhouse gases, toxics, and hazardous products, which we've talked about before of reducing
stuff that kills our rats. You know, that is so harmful. We don't want it to kill the foxes that kill eat the rats. So we're already doing this in a lot of ways but to have it in one document and that it uh goes to say how do we meet
these goals is uh when we're doing purchasing to look through the state's operational service division OSD and they have a full guide so you can use that for purchasing prioritizing donation and reuse
um and that that we have the state surplus program as well and adhere to federal ederal comprehensive procurement guidelines for minimizing accepting levels of office paper and um our products and prioritizing products that
will last longer um that are not just a one-time use. And so that this just commits everybody to look at these before they purchase something new. Um and like I said, this is just a really an upgrade. We kind of had this in different a different format, but then
this includes more of reuse as well as toxic reduction and energy. >> Thank you, Irene. Comments from the board. >> Um, this this looks like a good policy to me. I I think though that we need to look at the um
incorporate it into our policy and get rid of the buy recycled, you know, phase that out or rename it to a >> that's exactly what this is. This is taking the old one that you had um
saying that one no longer is uh you follow this one instead. you follow the new sustainable because that encompasses buying recycled energy and water as well as um hazardous and um and looking at reuse
before >> right I >> bigger picture I like it >> I like it too um >> and and so I I guess we just need to >> update the policy >> yeah um and do a first reading at our next meeting >> okay
>> yeah sounds good to Thank you Irene for all the information. We appreciate it. >> No problem. >> Okay. >> Wonderful day. Just on a separate note, can I just say that the de um our recycling dividend program was um grant
was uh given to the town. So that needed to be signed. And um America Recycles Day was November 15th. So Towns and continues to do great things. So thank you for all your support. >> You're welcome. Thanks
>> and it replaces the recycle current recycling policy >> for our first reading >> to replace the buy recycle policy or whatever it's called. I don't know the 15 >> called the um >> by recycled policy. No, it's the more rec.
>> Well, this is there's two policies that we have copies of here. >> I think 218 >> and then one is way back from 2000. >> Yeah. 2000. >> Yes. I think this just replaces the recycled product. >> It replaces the recycled product procurement policy from
>> 2018. Okay. >> June. >> So, should we have um Sabrina just put this in our format for the town and currently and we'll have our first reading on December 2nd. >> Okay. Wait a second. I'm looking at this. There's a recycled product
procurement policy. Is that different? I think this is the >> Or is that just the attachment? That's the 2001. >> There's 2018 version also. >> Yeah, >> that replaced the 2001. >> That replace the 2000. >> So, this would replace the 2018.
>> All right, I'm good. And the 2000 ketchup, right, Jim? Okay. So, can we go back to 1.5 regarding the minutes for November 5th,
2025? Is there a motion? >> I move that we review and approve sorry that we approve the meeting minutes for let me start again. I Valerie Goodrich move to approve the meeting minutes for November 5th, 2025.
>> Uh, Veronica Kell second. >> Any discussion? Mhm. >> I know we did that ED already. >> Yeah, I saw that incorporated. >> Yep. >> Okay, we'll call vote. >> Veronica going to try and thank you.
Okay. Um, thank you. I'm going to go down to 3.1. Is there a motion? I move to appoint sorry move to appoint Kim greenow to the community preservation committee
effective 11/19 2025 until 6:30 2028 >> there second >> any discussion hearing none call vote I >> valich I >> I thank you
3.2 2. Is there a motion? >> I move to appoint Don Priest to the commission on disability effective 11:19 2025 until 6:30 2028. >> There second bar health second. Any discussion hearing? None. Um
is there any discussion? I have a concern >> um that has to do with, you know, things that I see as far as verbalizing things goes. Um I just have a concern about that as far as an appointment goes.
That's all. That's >> Are you ready to vote? Mhm. Veronica stay. Thank you for your concerns. I understand them. Um 3.3
>> I Vich move to appoint Jonathan Kenny to the towns and fire EMS department as perdium firefighter paramedic with effective start date 1212025 contingent upon successful completion of all employee requirements. >> Is there a second? >> Veronica second.
>> Any discussion hearing? None. Roll call vote. >> Veronica >> Cal Iron. Thank you. 3.4 Four. >> Motion. >> I Valer Gooditch move to appoint Jason Bornean to the towns and fire EMS
department as per DM firefighter EMTB with effective start date 1215205 contingent upon successful completion of all employee requirements. >> Veronica kell second. >> Any discussion hearing? None. Roll call vote.
>> Veronica ke 3.5. Is there a motion? >> I, Valerie Gooditch, move to appoint Kal Wells to the Towns and Fire EMS department as full-time firefighter EMTB with effective start date 1215 2025 contingent upon successful completion of
all employee requirements. If you count second discussion this, please note that this is to fill a vacancy. No additional uh item to the budget.
Okay, roll call vote and I thank you to all of them. I know it's a difficult uh >> welcome on board. >> Yes, welcome. 4.2. Would you like to join us? You're here for that, too. >> Well, he also has cons coming. So,
>> it's all right. He can join us. >> Thank you guys for all that you do. You have the floor. Okay. Um earlier last week, I think it was, I had sent a letter requesting an extension to
the TASA lease. Um we are requesting a 50-year lease, which we understand would need to go to a town meeting in order for it to move ahead. Mhm. >> Um, our reason for requesting the 50-year is I went and I looked at
previous leases that the town has done through this manner. And recently there was a 50-year lease awarded for the towns in um Harbor and Old Central Fire Station. >> Yeah. To turn them into museum. So, I
based it on that 50-year lease. No, comment. >> No, I don't have anything to add. >> I mean, I think it makes sense if you're going to be doing field improvements and applying for grants. And >> can can I jump in there a minute? Um, I
went to the land and I am certainly agreeable with extending the lease for the foresa. Um, but I went to the uh state land and water conservation grant program, which is actually a combination of state and
federal on Monday because that has opened and it's due in January. Um, which is a little quick for this year, but I'm thinking about in in watching that and looking at the pictures of a swimming pool with a cabana that was
spent. And this grant gives between five I think the minimum I can't remember it's either 50 and 100 or it's 500 and a million. Um >> yeah I think it's so Broen just was awarded >> a grant. I don't know if it's exactly
that one or it was similar and that was a million dollars. >> Yeah. And it's a reimburseable grant and you have to show that you have the funds to to and it's and it's a 50% grant meaning 50% um reimburseable. So if you
put in for 200,000 they will reimburse a 100,000. But I'm I'm looking at the picture of the pool and the cabana that was put in in some town and I'm thinking why are we putting the improvements on Tesa? Why
isn't the town working with Tesa to do the improvements so that it it's town property and then TASA has the 50-year lease to do the improvements as opposed to the other way. It was nothing that I ever thought about and I was involved
with the grant um that they currently have, you know, the one that's running out. Um, and I guess my question for you guys is what's the time frame on the improvements? When do you expect to have it? And I know the MISA permitting is
huge because they're within a mile of an environmental justice community. If you're within a mile and this is of Atwood acres, then you're a block of land that ends at Dudley and Parker
Hill. Dudley, it's not Barker Hill. Dudley and Barker Hilleration. >> Yes, it's right at the bottom of the hill. >> So that was transferred to the town from
the land. So it's a census block that goes to the corner of Barker. >> Oh, it's a census block. So it's >> But it's mass wildlife land that >> Okay. The majority of this block is mass wildlife. >> Yes, that's true. >> But it also encompasses the center of
town. >> Part of the center of town, which is where the takes the census >> from um turnpike again. >> Yeah. So it that block includes the lower turnpike apartments. It does not
include the turnpike apartments that are 72 turnpike. >> All right. So, >> make this up. >> Um, anyway, it's become very expensive for TEASA to do the work. And if there
are I know that by doing the 50-year um lease, there's you will be able to apply for grants that are looking at things saying, you have a three-year lease. Yeah, we're not investing. >> Right. Right. Of course.
>> And and so why isn't the town doing the improvements? Was there any particular reason for that? >> Uh the the previous lease stated that any improvements were on the >> on the I I and I was involved with the writing
of that lease which followed the lease prior. >> Yeah, that is the why that we >> and I think even before that the original lease >> called for that as well. It did because we based what what we wrote, >> you know, four years ago or three years
ago on that. >> To back to backtrack to answer your question though of time frame. Um we have hired a environmental consultant for the visa and the filing. Um >> okay. >> So we have um agreed um or signed a
contract to you know continue with the permitting process. um which what was the time frame on that? >> So um we've contacted uh Misa or Meepa um or Nashville. >> Well, it's all three of them. >> It's the same.
>> It's all >> the firm has contacted them to try and set a date to start the process. um and they haven't gotten back to us yet with a date, but the idea was that we start the process in November and it will take approximately 4 months before we'll have
those permits just because there's um public comment periods and other things that have to occur. So, it would be March. >> Yeah. It never I was sitting in that meeting and it never occurred to me to and I thought, "Oh, maybe we need a
pivot here." But maybe not because the other thing about the grant is any work that has happened before the grant is granted cannot be reimbursed. >> It you can't apply for monies that you've already spent, right?
>> And you're already in the process. So maybe the 50 year is what we do. And um >> I will say the monies that we've spent up until, you know, the largest chunk is definitely going to be the actual build
>> um >> for the structure >> for the fields. >> Do you want to just briefly explain for anybody listening what the intended improvement is? >> Sure. So >> like the five minute overview version, >> the elevator pitch. Um, currently there
are two soccer fields that in between the two soccer fields there is scrub natural land. The intent is to take a portion of that natural land and turn it into more >> playable surface. >> Playable surface and also to um create
more parking at the existing parking. There's parking on one side. We are going to put parking on both sides. And then also near Mason Road, um there is some unused space that
we would put in an additional parking area there. >> And then and an an X at a separate >> entrance entrance of that would be the entrance to go out there. >> And then the other piece of it is we want to have a lightning structure at
the fields. So in case of lightning, there is a place for people to get undercover. Um so that is the other portion. >> It also allows us to have a snack shack there. Um and it will consolidate the in town and travel programs together so
that they are at one facility. So we have um we do have uh I don't know how to say it but um we do have funding lined up for the lightning structure. um tenatively.
>> Um so we are moving in we have we've fundraised uh close to $100,000 in three years, four years. So,
>> so if the town were to say that Tesa didn't need to do all of this, um, that you would apply for the grants and then we could use the the town would use the grant money to create the playing fields, um, >> or even the parking because the parking
is >> that would be >> they planned on using reclaimed asphalt. >> Um, but that's a detail thing. Um, you know, we we do have a a um loose itemized budget for the items. Uh, but
yeah, >> so >> because I think the main thing is that Tesa cannot apply for that grant. It has to come from a municipal >> municipality. Um, >> and you already have options on the grant process that you're looking into.
I I think regard I'll let Selena answer, but let me just say I think regardless of how the we should do the 50-year lease. I think regardless of um whether it's Tesa that applies for the grants or
the town that applies for some portion of you know funding of the um and that needs to be discussed because it is a 50% reimbursement and the town has to show that they have all the funds ahead of time.
>> Well um at town meeting they have to vote on it >> and yes it has to be voted at the town meeting. That's exactly right. And but so does the 50-year lease. >> Yes. >> Yeah. >> Um so >> I'm in favor of a 50-year lease no
matter how the the things get funded >> for the improvements in the field. >> I think this is something that we could talk about, but it might affect the wording that goes into the lease. And as long as there's time to get that wording
in place and get it to a town meeting for for the 50year vote for the new lease um and we can figure out how the funding goes because it's a um with all the
permitting costs. I don't know how much funds you guys have for improvement and and the >> we're working >> the you know >> surely >> it's going to go quick >> and the um the the roadway or whatever
look back at that but in any event >> but I know so broughten the grant that brought received was for cow pond fields >> for design and improvement So that was a million dollars like I said. >> Yeah. >> Um
>> so it must be the 500 to a million that that you can receive. And is the town funding the other 50% or is the ball organization? >> No, the town is >> the town is and they have CPA money >> that too and I didn't want to bring that
up but there is the CPA that will >> that could help with >> both. I think the estimates for first year is like 20,000 for our CPA >> for for what >> for year one. >> So the other portion of this um
>> is there is a time frame in which we are allowed to do any building and it ends on March it's March >> 15th I believe. >> Oh because you have to >> well no every year. So from November to
March is the allowable >> foundations and everything in November. So then you can work >> yes and no. The the expense that we've um you can have turtle management or habitat management plans in place to
help work during time periods um with daily checks. So there are um I don't want to say workarounds but there are ways to complete the longer day. Yeah. >> Um, >> so then are we I would I mean I would like to that we put this on the January
or the next special timing where we're certified for cash or whatever we're doing >> the next >> do we have time to work on a lease and meet with you guys to figure out what that lease is going to look like? >> So my question there would be um if we
ask the town's people to extend the lease, does the wording of the lease have to be completely done before that meeting? Yes, they have to know everything that's in the contract they're voting for. >> Okay. Um >> because it's my take why you would have
to put an amendment. If you end up amending the lease that the town voted for, you'd have to bring it back to the town. My thoughts >> like it depends on, you know, whether we want
to do uh develop a lease for 50 years or whether we want to approve the lease. for 50 years. >> You you've been you were looking into the other ones and they were >> it was just um the wording was
it was too >> previous practice not put you on the spot all of a sudden. >> It's okay. So according to the town meeting minutes, the article to see if the town will vote to authorize the
board of selectmen to enter into a new 50year lease agreement with the town's. >> So the exact wording does not have to be complete. It just has to be the intention to enter into a 50-year lease. They aren't voting on the exact >> right. The exact lease was not presented
to the town meeting. >> So then we can just go for that and with that >> and then work it out. One question, when is the current lease up? >> Well, we just signed it. >> Yes. So, 202 new lease. Okay.
>> Yeah. >> All right. And if it helps at all, um the the old firehouse 50-year lease was from May 7th, 2024, uh town meeting and it was article 15.
>> Special town meeting. >> Oh, special town. >> Article 14. I think that's the same. I think it's 14 and 15 for the two different buildings. So, do we need a motion? >> Yeah. Um, I make a motion that we um
add a request for a 50-year lease for TASA to our next um special meeting. >> Veronica second. >> Thank you. Repeat that with my name.
>> And I just heard your name in my mind. I, Valerie Kitchen, move that we add a 50-year Tesa lease to the next special town meeting >> and Veronica Patel against seconds. >> Any further discussion?
Hearing none, roll call vote. >> Veronica, I gai. >> Thank you very much. Thank you. >> Thanks, guys. AI taking me so we don't say our names. >> Why sound repetitive? I have one follow-up
question, which is, do you know the date of the special town meeting yet? >> It hasn't been um considered yet, but we're thinking probably January is what it's looking like. >> We want to be able to advertise it to >> to the town people who are part of TESA.
>> Yeah. Once we have an idea of when it's going to be, we can uh give you that information so you can start um you know um getting support for it. >> Yeah. and I get notices when meetings happen, so I'll just keep an eye out,
too. Thank you. 4.3 ratification motion ratification letter. Um I Ali Gooditch move to ratify the siler with the police union for a detailed pay rate increase. We discussed
this previously second. >> Okay. Discussion. We had a large we had a big discussion about with the police chief here >> about increasing the rate for um details
in town but um based on what I understand we never actually ratified the letter so that's why we need to >> okay I thought I gave my permission for stamp >> I think there was some questions so I think we just have to do it >> we just have to do it in >> Is there a motion then >> do we have it here or do you need me to
give permission for stamp Um I think that um I think it's just a vote to ratify the agreement. Okay. The m or the side letter whatever. >> Let me try that again. I'm Mallerie Gooditch move to ratify the side letter
with the union for detail pay rate. >> Veronica second. Any further discussion? Hearing none call vote. Veronica I gi 4.4 town meeting warrant articles
execution followup and records. I actually put this on here. Um, somehow when I was in the um, Guardian this week and the portal and whatnot, I saw a couple of things in reference to warrant articles.
And um, I was also I asked Sabrina where the records were of warrant articles. Are they kept in the town clerk's office? Are they kept here? And and but I what I'm meaning is that
every meeting that the town holds has warrant articles on it that they approve. Where is the record to the action of those warrant articles? >> Well, the town clerk keeps the >> minutes of the meeting. But you're talking about the actual
>> warrant and the actions themselves. Like do does a year go by before anything is done or checked on? Is it two years or five years or do some things never happen? >> Um >> that's voted by the town. >> I don't think there's a formal checklist
so to speak or someone keeping track. Um certainly the financial warrant articles um the town accountant looks at that and makes the appropriate adjustments whether it's um um you know creating a
capital account or you know appropriating free cash for a particular project. Um >> and that goes to as part of our reporting and ear right all those financial award articles but >> financial reporting. >> So so those are certainly um completed
um by the town accountant. the ones that are not um say uh financially related um if it's like some sort of bylaw change that would go to the AG's office and then we would get um several months
after submittal u charter or the master plan and stuff like that. >> Yeah, correct. Mostly the the bylaw stuff. The charter is a whole different sort of a process that goes actually to the to the state and to the governor.
Um, what are the other type of warrant articles? >> Something like the TASA lease would just be >> I mean I'm just wondering if that if everything is under the select board office or the town administrator's
office as to the actions taken and to make sure that they were taken. >> Yeah. >> How is the master plan um evolved? The town votes the master plan. that has certain things in the master plan. Is that all the planning board or
are there other parts of the master plan that are not left hanging if you will? >> I would think it would depend on what part too like there might be something that was conservation or something. Master plan could be any department. Correct. Well, I'm not sure if you're
using master plan in in the way that we're you know, we're talk there's the charter, there's bylaws and you know you know policies. Um the master plan is I think a different document than maybe what you're referring to. Um
>> I just wanted to bring it up as a thought that I had. >> Yeah. >> And I don't know the answer. >> Yeah. Like I said, I don't think there is a formal, you know, here are the list of articles and then, you know, someone is, you know, on a regular basis checking off a box, they've been done or
this has been complete. Um, like I said, the financial ones, those are done annually and and those are, you know, there's a checks and balances in regards to that because the town council sees the annual special town meeting warrant
articles that were approved and then they will make the necessary changes as to what the vote was. So, and then that's submitted to the to the state. You know, that is definitely done. Um the other ones um again I don't think there's a formal
checklist that we've completed it. >> I just think it's important to follow up. >> Yeah. >> And I don't think it's that hard considering it can be um a process can be assumed right after the town meeting takes place. In other words, these were
approved. What are the actions? What date were they done? >> Yeah. And I will say this, for the most part, these warrant articles, um, there's either some department or body that has a vested
interest in it. So, it wouldn't, um, whatever was voted on, I think someone would it would be in their best interest to follow up on it because, you know, they they wanted that warrant article to be approved. So I I think they certainly would follow up if no action was
actually completed because again they they have a vested interest in it. You know if uh the highway department was um you know it was a capital article to you know buy a dump truck and for whatever reason nothing was done I would I would
hope be hopeful that you know that particular department would speak up and say hey you know where's my equipment that was uh voted on at town meeting. I I'm not worried so much about the financial ones because they want, you know, they got their approval. They were
going to get whatever they wanted to go after and get. It's more the ones that are not financial. >> Yeah. And like I said, even then, you know, there's probably a particular board, committee or department that has a, you know, vested interest in getting
that um action item, you know, you know, seen through, you know, um, you know, to have follow through. But >> I really don't want to belabor it kind of thing. We don't need to repeat. >> I just want to bring up a few things. These are things that were in play when
I was previously slept. >> What's the status of the town's agreement with um the school district for Spalding School? um that was um being negotiated
and and apparently that never that negotiation never completed. Uh it it's this item that made me start bringing these thinking well what happened with this
what happened with that. So apparently there's a side letter that the two there were two things with Spalding school. One was um to allow wreck to use it for uh summer programs which was um uh they
were using it but it was very expensive and every year there was a there had to be a negotiation for can they use it can they not use it blah blah blah I believe there's a side letter now that wreck has with the schools >> correct
>> but we were going to put that into the agreement with the schools And I going back through records, I found a letter from Nancy Haynes saying, "We'll get back to negotiation negotiating the lease. Do we know where
our town leases with the public schools? Um, the regional school district. And what about the Tesa ball fields? That was also leased from the >> uh Yeah, not TEASA, sorry. That was all.
Thank you. >> Yeah, up at that also. >> Yeah, we don't need to. But that was also um you know to be cut off so that they could have a lease for that separately from with the schools >> and I don't know what happened with
that. >> Um I actually did reach out to Nancy regarding it. You are correct. There is a side letter for the recck department using um you know school facilities. So, that's in place, which is good. Um, but
the the lease agreement for the the soft ball baseball, um, apparently that is has not been finalized yet. And I don't have any historical insight into >> when when was it voted on? Long time
ago. >> A couple years maybe. Was it a couple years ago? >> Um, it was around the same time and I have town meeting minutes up here from the website. um that I'm going through. I haven't found them yet, but I seem to
remember this. Um and uh I mean, but there'll be a process by that, but you know, just not that you want the board to have to do it whereby you know midway in a bus, less busy time of year, everything that was approved
the year before just a status update. >> Yeah, I think we need something like that. >> Maybe in a annual calendar type of things we ever thank you for that. I just feel like
something kept telling me follow up, follow up, follow up. Okay. And I didn't feel that it was happening cuz we've had so many other distractions and I appreciate the conversation and Nelson, you'll look into
whatever we might need to update. Um, let me go to 5.1. >> I think the I saw the fire. >> Did you? >> Yeah, I think you might have gone that way. >> I didn't. So, >> um,
>> I can see if he's there because it is 412. >> I'll get him. >> Thank you. >> That's why I was going out to the next thing. I didn't see him come in. But if that is the case then um
we are past the 410 time period and we're going to go to 7.2 two uh executive session pursuant to open meeting law chapter 38
section 21 A2 to conduct strategy session preparation for negotiations with uh non-UN personnel or contract negotiations with non-UN personnel the fire chief I will sh make a motion to
enter into executive session at 4:14 p.m. and adjourn from executive session pursuant to open meeting law chapter 3A section 21 A2 to conduct strategy sessions in preparation for negotiations
with non-UN personnel and contract negotiations with non-UN personnel um or uh fire chief Okay. Wait, wait. >> I think you said you I think you you
misspoke. You you mentioned >> I'll start again. >> Okay. I'll start again. >> Sorry. >> Can I Before you start again, we are not adjourning from executive session. We will be coming back session.
>> I read that wrong one. Sorry. >> I, Laura Shipper, make a motion to enter into executive session at 4:14 p.m. Pursuant to open meeting law chapter 30A section 21A2 to conduct
strategy sessions and preparation for negotiation with non-UN personnel and contract negotiations with non-UN personnel fire chief. Do I have a second? >> Veronica Cal second. >> Roll call vote. Veronica I
>> Lauren I we will be coming back from this executive session >> into open session. >> Hi everyone we are back. I am resuming our select board meeting
coming out of executive at 5:46 p.m. November 19th, 2025. Uh roll call please to resume present. Laura Shiffren here we are on
5.1. >> Can I just mention something? Uh so we do have a 6:00 >> yes >> joint meeting which we'll have to get through and then we'll have to so I think a lot of the items we will have to skip
>> so we have to be mindful of the time and then we also have to adjourn we have to adjourn into executive session and I think we'll have to wrap things up about 6:45 so that the next meeting at 7 can
you know they can start prepping for that meeting. >> The next meeting in this room is at seven. >> Yes. So, so I think at 6:45 is a hard stop for us. So, just something to keep in mind. >> Um, okay. We'll try to address each one
as quickly as we can. 5.1 first reading of the town council policy, legal policy. >> Policy number 7, 2025, a revise of policy 4, 2018 by the select board. The purpose the select board and town administrator agree to establish a
consistent process for use of legal counsel policy town council policy use of legal counsel. A request for legal services form must be filled out and returned to the select board's office before the use of legal counsel can be utilized. This process is necessary in order to track expenses and for
budgeting purposes. Authorization must be obtained from the town administrator and or their designate before town council can be accessed. All boards and commissions other than the select board must have a vote authorizing the request before authorization is provided. It is preferred for town council services to
be virtual or via phone call. The sole exceptions to this rule are for the select board and are as follows. Number one, the chair of the select board or the select board through a majority vote shall have direct access to request town council to attend a meeting of the select board. Any member seeking legal advice on a matter shall have direct
access to town council. Number two, any select board members seeking legal advice on a matter shall have direct access to council. It seems like a repeat. >> All members of the select board. >> No, it's not.
>> The first one is to attend the meeting. Sorry, >> just general. Very good. >> I'm I'm number three. All members of the select board requesting ethics, opinions, conflict of interest, law shall have direct access to town council. They do not need to copy the chair of the select board on such inquiries and town council shall respond
to the member directly without copies to other members of the select board. Number four, members of the select board shall notify the town administrator of each contact for budget purposes. However, they are not required to explain the content discussion.
I think everything is there. Move to second reading on December 2nd. >> Yep. Yes. I don't think we need a motion. >> We don't need a motion though, right? To just move it to the next agenda for second reading. >> Okay.
Two, review and discuss report restructuring of departments. >> Nelson. So, uh, you know, the select board had tasked me with, um, taking a look at, uh, potentially restructuring, uh, or
the creation of a department of public works. Um, you know, I have included a report that I've completed for the select board. Um, I think at the time,
I mean, at the moment after reviewing the DLS report that was created back in January of 2016 and talking to highway facilities, um, cemetery and parks and, you know, the
the recycling center or health, um, departments, um, I don't think creating a department of public works is um that's not my recommendation at the moment. Um simp and some of the biggest
reasons is I don't see actually a lot of savings involved and the reason for that is um a lot of these departments either one staff member and maybe um some fractional part-time help. There's
not a ton of full-time employees. Um you know, in each of these departments. So, you know, if you were to create a um new Department of Public Works, you would either have to uh elevate a
current department head into that role, which would mean probably a u a bump in their salary, or if you were to hire someone external, that would mean a increase in headcount, which means a
increase in um expenses. So I think either option you're not going to see any savings in that regards. Um I know another consideration was um you know sharing of manpower and resources
which honestly is something that all the those departments I mentioned earlier already do to a pretty big extent. Um like I said most of the these departments agenda.
>> Um, most of these departments have very limited staff anyways. So, whenever there's um, >> actually I have some notes on there. >> Whenever there's a a need for uh, additional personnel or manpower um,
>> you uh, you know, departments calling each other for uh, you know, for to to backfill the need. So, I think given how lean all of our departments are, I I I just don't see um
any um cost savings a you know, public works department actually save. >> Okay. I respect the fact that right now today is is not you know implementing this today is not the idea. The idea is
to look at the structure overall. I could see where you have a a someone at the, you know, the DPW, town engineer, DPW supervisor or whatever you want to call it. The TA would be that person
now, which you are effectively. And then um an administrative assistant one full-time for all the departments. Each of the departments has a department head as they do now. And then a pool of the
um pool of people who are your temporary people now but might not be in the future and who are vetted by each of the departments. So they have what they need to do what the cemetery and parks department have. They have whatever
licensing or certifications they need to do what the highway department needs. They need I water I kind of set on the outside. I don't know how water fits, but what I really wanted, at least me, and my goal on this was to have a new
structure. And I still want that. I don't want it implemented today, but I want to know the timeline for implementation. I think for all those temporary folks, whatever their job description is, I can see rewriting that
job description as a single job description that allows people to work in each of the departments, including the recycling center. Because I know that sometimes Cemeterian Parks has to send people over there to do whatever heavy equipment operation needs to
happen because there isn't someone over there who can do it and it needs to be done. But I I would like to see that as a uh something that's put in place with a timeline for so what do we need to do
to make this happen? >> Like no hiring or firing right now. >> No, exactly. But as as attrition goes, how do you move into that structure? And I do think that it can provide cost
savings over time. Maybe not for FY27, but >> for me that wasn't the goal. And if we need someone if we need to hire or >> get a project going with the Collins Center or somewhere to build that
structure, >> I I would like to have that done. Um, it's it's been talked about for 10 years and and it's never happened because no one's ever done it because because no one's ever done it because you have to
do it, I suppose. >> Well, you know, again, to one of my original >> So, I don't disagree with the written point, but >> I I just think um given how lean each department that we're looking to fold
into a public works um department um you know, it's, you know, when you're consolidating, you're you're basically consolidating um what's the word? Uh, you know, um I don't want to call it
fat, but it's like redundancies. And there are, you know, these >> the higher salaries more than the lower. So, you get more employees on the lower level than in the higher level. Actual workers versus the
>> I'm even thinking things like You know, you have facilities projects that are winter based painting interior stuff and is there a potential for actually getting people that have more hours throughout the year if they're parks and cemeteries and more temporary summer
help. Are there chances that and then you get in a position where you're more likely to retain people >> if you can offer them or I know I know that you know the highway superintendent would like to not have to hire plant contractors, right? like PPE does,
>> right? >> Just just thoughts. >> Yeah. But, you know, part of my report did say that a current area that we probably could realize some savings is in the snow and ice operations. You
know, uh currently, um the highway department are the only ones sending out trucks with plows. Um but we actually do have other pieces of equipment that could do that um that it's currently not being utilized. definitely should be doing. >> So, you know, I think >> parks and cemeteries.
>> Yeah, parks and cemetery I think has at least one, maybe even two. Um, you know, the water department, I believe, might have another piece. So, those are the areas that I can talk to these department heads to see, you know, how
we can alleviate the the manpower shortage that the highway currently has to to deal with snow and ice operations. Definitely. >> Well, that's for now. And and we may need to rewrite job descriptions
if we're going to have water people plowing or we're going to have >> parks and cemeteries. >> Uh I mean I I think there's more to it. >> Well, we were thinking initially it would be uh voluntary. So, you know, it
would um you would either do it uh as overtime, which may Um there might not be uh as many uh restrictions in terms of having to rewrite job descriptions since it's voluntary and also you know over time
it's not like >> do that voluntary union. >> Well if you're but more like if you're already plowing the cemetery right is can you go and plow town hall in the library and >> well I was thinking you know >> along those lines of you know it's something that's already someone's doing
it. Yeah, I think that maybe is that kind of >> Well, yeah. I was thinking the municipal parking lots would be one area that we can have um other town >> then there needs to be a side letter
>> um because otherwise someone can grieve that they're made to do something that isn't in their job description. So those are really >> I I would I think there's I think we could I don't know I at least would like to see a long-term what needs to be changed
for this to I would like to see it happen and I would like I I understand today not doing it for I mean I I just want a plan because I think in the long term there needs to be a plan and it's
not just going to be you're going to run with three people short, you know, we're two people short and the roads aren't going to get plowed. Um because we have well, we're going to have our meeting, but we have a deficit every year and we have we are not a town that is going to
vote for an override historically. And so if that's the case, something has to be done to alleviate this. We are already bare bones as far as expenses go. Um,
and I just don't I think more thought needs to go into how it's going to >> We are at 6:00 and I'll call the joint meeting portion of this meeting with the finance committee
on November 19th, 2025 at 6:00 pm for our notice. Roll call vote. Excuse me, forget the vote. Roll call announcements. >> We're opening the meeting. >> We are opening the joint meeting. >> Veronica present.
>> Valentin, would you like to approach? >> We can. >> Are you going to put stuff there a little bit? Maybe they can move. >> Excuse me. >> Are you going to put stuff up there so I can make space? >> So they can move. >> So nice to see you. >> Thank you.
>> Wow. >> It has Where am I going to now? >> All the information is in a different place. >> I'll let you call the finance committee um
to order if no at 100 p.m. public attendance is here. Carol is here. >> Mayor Jane Churchville here. >> Hey President, we with that we have five
members. We have a quorum. We are good to continue. Um was the other meeting started with the question about recording or do we good there? Um and we can move on to the
agenda the joint meeting with select board and the finance team. So I think there are uh three main components of uh tonight's meeting. uh
clear gov will be joining us momentarily for a uh about a 15 minute 20 minute presentation on uh sort of the the budgeting software that uh clear um uh sort of uh can provide to the town.
Um we're talking about some budgeting documents um you know for the upcoming fiscal year um and uh sort of sharing the financial outlook uh for FY27 and beyond. And I do have uh our town
assessor here. Uh our town accountants online and our town treasur collector is also online joining us. uh you know uh if there's any particular questions you know sort of in their um you know arena
so to speak. Um I do see here that uh clear gov uh Tyler Shepard is the representative from clear gov. Um TCAM are you able to give uh Tyler Shepard u
um sharing privileges this evening? Yeah. >> Yes, I can. >> Thank you. Um, so why don't we uh start off uh the joint meeting with a uh 15 20 minute presentation from uh Tyler Shepard from
uh Claregov. >> Perfect. Thank you, Nelson. >> Good afternoon, everybody. Thank you for uh letting me join. Let me see if I'm able to share here. Okay, let's see if this works. Are you able to see my screen?
>> Yes. Yes. >> Yes. >> Okay, perfect. Um, yeah. I again, thank you all for joining. I really appreciate it. I'm Tyler with Um, actually, >> good idea for this. Um, I'll go through a quick overview of who we are and what
we do. Um, I'll get into a live demo of our software. If anybody has any questions at all, um, please jump in and ask if you, um, have any follow-up questions. You can al always ask me. I've been working with Nelson over the past few months as well, so you can
certainly use him as a resource. Um, I certainly like to start with our mission. So, we create easytouse software to help governments budget better. Pretty straightforward, but that's built into everything that we do. Um that's actually exactly what our
co-founders set out to do uh almost about a decade ago. So we've been out uh around for a little over 10 years. We're actually located in Massachusetts. We have our HQ in Maynard. Um we currently have about 79 counties and cities we
work with in the state of Massachusetts. Um right before I got on this call, I looked up um how many other customers are in the surrounding states. It looked like it was uh 256 to be exact. And then we have um just over about 1,400 total
customers in the United States. So that does make us the biggest um public sector um budget cycle management company within the United States as well. A couple other things to note. Um we've built our platform uh based around
the GFOA best practices. Um we're endorsed by the National Association of Counties. Um and we in fact have um a lot of former uh finance directors that we've we've hired here and brought them
in on our staff. So if you were to work with us, you'd also be working with a lot of other finance directors from other uh cities and counties as well. Um in terms of what we actually offer, so we have eight different modules. They all integrate and they all work
together. That's the beauty of having you know this modular solution that we have. Our customers can choose uh you know what they need and only that if they need to add something more into the future um or if things change internally
they can always remove modules as well. So that's why we have this kind of modular system. Everybody's a little bit different in how they work and what their needs are. Um today, uh Nelson and I discussed we're going to walk through the personnel and the operational budgeting modules and then quickly go
through our digital budget book module as well. Um after this call, I'm going to be providing everybody with a really short um demo video of each of our modules. So, if there's anything that you know you'd like to look at today that you see on the screen that's not
personnel Oh, you know what? I didn't even I don't even think I clicked through this. I apologize if there's anything that you don't see other uh uh that's aside from personnel and operational and then the digital budget book. Um so any of these other modules
I'll certainly provide you with a uh with a short demo. All right. So jumping in um we're going to start with the personnel budgeting demo. Um this is our dashboard. Um a lot of great information on this dashboard.
I'm actually going to come back to this here in about 3 minutes because everything's really driven by the data model manager. So, this is when uh a customer signs up with us. The first thing we're going to do is we're going to set up the data model manager, right? So, we're looking at everything broken
down by unit right now. So, community development, community services, public safety, so on and so forth. And you can dive into the wage schedules, you can look at the additional pay, you can look at the benefits. I'm just going to kind of walk you through these other sections. So wage schedules, you can
look into, for instance, like the public work salaries or any of these other units. Additional pay, so you can put in things like holiday pay or vehicle allowances a lot of times for public safety, cell phone allowances.
Um, and then you build out the benefits as well. So on the back end, I don't want to walk through all of those, but they look very similar, right? So you're going to assign um to these different units, and you have options to build out um what each section looks like. So for
benefits, obviously, there's usually going to be different options. So you can build those out as needed. You can always add options in as well. After you have your data model manager uh mapped and correctly built out, um we're going to want to import all of the
positions. So all of your people, we can do that with a b bulk upload and assign all those people to different positions. So on the back end once that's done, so you work with our data team to get that uploaded. And once that's complete, as you dive into each position, this is
what you're going to see on the back end. So very hot at the top at the from a high level, you're going to see the uh total blended compensation. You're going to see what positions they have as well. So they can um they can
have more than one positions. Um we can also do personnel budgets by uh employeeing or position budgeting. So whichever way you do it, we have a different configuration of how you can set that up. Obviously you're going to see the
information like their names and the position IDs. We can have different steps and grades as well. As I scroll down more, you're going to see uh budget classifications, position details, and this is where you
see um their benefits, additional pays, all um associated with the person. So, just to kind of recap, we set up the data model manager. We applied everything to our people. And now there's a couple other options, right?
You can go ahead and build out your scenarios in terms of plan or how are we going to make these decisions with our personnel budget or you could also uh include other people to make requests. So within our request manager system you
can add uh uh different departments, different department heads that can make different requests. You can have them make requests over a one-year period, a fiveyear period, 10-year periods, however long you want to look out. And then we also have a scenario builder. So
you could build out multiple scenarios. So right here, for example, we have a negotiation scenario, proposed, and baseline. So for instance, if we were in some sort of negotiation scenario, and we were just looking at the let's say the the public safety
um department, You know, we could look at making a permanent adjustment or maybe a one-time adjustment. Maybe we're going to look at for the year of 2026 for their wages, we're going to make a 3% increase. And
then dynamically, you're going to see throughout the system how that impacts 2026 and then 2027, 2028, 2029, so on and so forth, right? Um, so think of this as like the digital sandbox. Instead of flipping back and forth
between different spreadsheets and trying to figure out, you know, what type of decisions we can make, we have it all in one system within our scenario builder. Um, we have an audit trail of everything that happens along the way too. So people that make requests or
approve anything or make any changes, you can refer back to that. And then from like a review perspective, we create this nice easy, you know, little dashboard that everybody can use. So from a high level, you can select what scenario you want to look at and which
year you want to look at. You can break this down further by unit or fund or fund type. And then you're going to see the highle information across the top. And then as you go down, you'll see the personnel costs. And then it's broken down by unit, fund type, and fund. You
can see vacancies filled, future new hires, and then the those accepted new position requests as well. Of of course, if you're looking just like this says, if you're looking for more detailed information, we do have a reports builder, so you can build out
some pretty detailed and custom reports as well. Those are all exportable. Um, so if you needed to get any information back into your ERP system, um, a lot of our customers use that as well. Um jumping into operational budgeting.
Um so obviously the personnel budget is part of that operational budgeting. Um these modules do connect. So you could pull your personnel budgeting scenario directly into the operational budgeting module. Once you do that, um there's a couple
different options uh of how you see things from a dashboard perspective. So right now um we're looking at the fiscal year 2026 budget and you can see it broken down by revenues and expenditures. And if you drop down
further you can see this broken down by fund. And then we have these different columns on the dashboard. You can configure these columns. You could group by specific columns as well if you needed to. So you can kind of create that dashboard view that you're all used
to or if you're having a specific meeting and want to focus in on something, you can certainly do that. Um how this works. So from a collaboration perspective, um we have editors. Think of those as like your administrators, the uh people that
are going to be making the actual um um decisions. The contributors, those are folks that are going to be, you know, submitting information, right? So, you can assign them to submit a budget and then you can, as you invite them, you could, you know, determine, are they
able to add new accounts or new itemizations or maybe they're a department head that have people under them and they want to add some other people as collaborators as um as well. So, there's a lot of different options when you add those contributors. You can
also add people as reviewers. So, if you just want somebody to be able to come in here and and you know, view the the budget as it stands um or specific requests, you could certainly do that.
Um from a contributor's perspective, actually, let's uh let's go back here. I'm going to go back and I'm going to show you just how this kind of works. when we add
um a contributor here. Look like somebody's jumping in. You're going to do when you add a collaborator is you're going to assign them a an account or set of accounts, right?
So, for example, and you saw me just group um group a a column up. So there's options to kind of organize this as you see fit. So let's say we want to assign the police department
um to somebody in here. So, we it was going to be Brian Berdict and you want them to be able to submit the budget, add new accounts, and then you can add these different um uh these different options essentially um for
what you want them to be able to do or what you want them to be able to view. Once you add them, they're going to get an a an email that's going to prompt them to create a username if they haven't already. And then what we do as a company is we set up a online training
or any department heads that you want to have included. And once they get that email, they're going to understand how to log in. Um once they uh essentially are assigned their accounts, how did they view those accounts and how do they make the requests? Once they submit
those requests, it's going to go to obviously that administrator or whoever is going to be reviewing and and accepting, rejecting, or making the final edits. Um, and then once you make those edits, you can view everything uh
on the on the dashboard view as well. Um, from a digital budget book perspective, I guess we'll just go back right here. So, digital budget book, uh, is going to do a few things. Obviously, once you're
done with your budgeting process, um, we want to bring that into the digital budget book. Think of this as your tool to build your digital budget book based off of GFOA uh, uh, standards. And this is how you're going to display your budget. Um, there is a couple different
options. You can bring in your budget from your ERP system if you're not using our budgeting modules. If you are using our budget budgeting modules, obviously it's just a click of a button and everything imports. The way that this works when you create a digital budget book, um, when you create a new one,
you're going to go through a process of kind of adding your operating budget. You could add a capital budget as well. Um, and then you can create essentially um some it's going to give you some uh
functionality to create what type of budget book you want based off of a specific template, right? Um, so for you all it would be that GFOA template that we have. So, if I go into, let's just look into this sample budget book,
it's going to take you to um essentially this digital budget book that you can go ahead and edit as you see fit. So, it's going to create once we have all the data on the back end, it's going to create all of the budget information in
terms of like fund summaries. You can see general funds. It's going to have department summaries, capital funds, um, as I dive into this. So, let's just show an example. Let me see. Yeah, there we go. So, if
we're looking at this uh expenditure summary from the public works department, uh our system is going to automatically generate these interactive charts and graphs. Within these charts and graphs, you have a lot of options, right? If you don't want this, you can
hide it. Um we have AI built in that's going to help you generate narratives. So, it actually reads the data and it'll generate a narrative that you can then obviously edit as fit. Um, so the speed of finishing your budget book to getting
to that finished published b budget book is a lot faster with our digital budget book tool. Um, it's very easy to add different sections and different blocks as well. So for instance, if you wanted to add a block, you could add it like this. And then
what you can do is insert a chart or a spreadsheet. You can upload a photo, add a timeline or text, and then obviously edit as you see fit. So just as you use uh Microsoft Word or Google Docs, it has the exact same functionality in building
this out. We can also bring in collaborators. So um if you wanted somebody to um edit a certain section or a subsection within your digital budget book, you can absolutely assign that to them. Um, we also have a GFOA checklist
built in as well. So, if uh if that is something an award that you eventually would like to go after, um, we're going to give you a checklist of everything you need to do and you can keep track with notes um, as you go down the list. Um, in terms of an example of what a
what a finished digital budget book looks like, I just pulled this from a a customer of ours in Pennsylvania. um once it's published absolutely we can still pull it via PDF and this is a published version online so anybody in
the community can pull this as well um but we have these different sections so instead of scrolling through you know a 100 pages and trying to find different sections you can you know uh go through the budget book in a more
intuitive way and find what you're looking for um just like the charts and graphs on the back end. They're all interactive. So, uh people can kind of see the things that they want to see, interact the way that they want to
interact, hover over different charts and graphs, and get kind of like that that more granular information they might be looking for. >> So, that is uh that'll conclude the summary of all three of those. So, Nelson, I don't know if you want to open
it up for questions or um if you want to off. I'll leave it up to you. >> Yeah, I you know, I think the we have the select board and the finance committee here tonight. So, uh yeah, I think if they had any questions, you know, be a great time to, you know, ask
them directly to that clear go. Not that we couldn't do it afterwards, but certainly, you know, it's it's a live interactive session. So if there's any questions or anything they want to look at further. >> Sure. >> The is this only for expenditures and
not income? How does it capture the income? >> Revenue. Yeah, there's revenue. >> That's revenue. Okay. >> Yep. >> Yep. >> So how much does it cost? >> Uh that's the big question. Is it on the module?
>> Uh yeah. So it depends on the modules. Uh each module is there is a cost to it. Um I've had um Tyler prepare um sort of two versions at the moment. One version is just the operating and the personnel.
Um and then the other version is operating the personnel in the digital um budget book that you see in front of you. There's also a fourth one that I think we can probably forego at the moment, but we can certainly consider it. It's the capital budgeting one. Um,
given we're such a small town, we don't really have a very large capital budget, you know, over the next five years. So, I think that's something we can probably just do inhouse, you know, uh, with Excel. We can certainly uh explore adding it to the
package, but I I think for the time being to save on money, we can probably skip the capital budgeting um module for now. At least that's my >> kind of recommendation to save on money. >> So, how much is it? >> Thank you. >> You want me to go through that, Nelson?
>> Sure. >> Okay. Um so, thank you for asking that question. Just to let you know how our pricing works, we have a we have an onboarding like setup fee. Obviously, there's an implementation process. Um, usually
lasts about four to six weeks, so we are pretty quick in getting everybody up and running. Um, we also have uh an annual subscription, noting that um working with Nelson, if you would potentially start on January 1, noting that your
fiscal year ends in June. We do we offer pro-rated pricing. So if we were looking at um and actually before I go there, the last consideration I'll say is we do have bundle pricing. So if we just did
two modules, it would be a 15% bundle discount. Um with the three modules it would be 20%. So just throwing that out there. That's why these numbers are actually not too far away from each other. So if we were looking for uh at
the operational and personnel budgeting modules from January 1 to through the end of June the cost would be 9,685.
So that's the prrated cost for 6 months. The full subscription is 19,370. What that prrated cost allows you to do is essentially sign up for six months. Um, and then just like every other customer that we have, they have the
option to cancel at the end of each term. So the prorated term is six months and then after that it's just a year to follow. So if you wanted to cancel at the end of each year after that, you'd have the chance to do that. So that's the pricing for those. Um, if we were
looking at >> So, I have a question. >> Sure. >> What's a 9,600 include? Is that the setup, the implementation, the subscription, the bundle? And what what what do you get for the 9,000 for 6 months? >> Yep. That's uh that's going to handle
everything. uh from your uh subscription perspective, the onetime setup fee is 7,650 and we decided we could push that to July 1. So if you didn't renew with us after those six months, we obviously
aren't going to bill you for it. Um but we' push that cost out a little bit. Almost gives you kind of like a six-month trial, if you will. >> So the 9,600 does not include the setup fee of 7,650. Correct. >> That's right. That's right. >> Okay.
>> But you will set us up anyway. >> That's right. We just We're just pushing the cost out to make sure you're happy with us. >> Yeah. What does that mean without price for this year and then we would pay that? >> No, I understand that part. I'm asking
what the setup is. Is it um does it have to be all manual or can stuff be uploaded from what's already existing in our systems or do we have to start from scratch and put everything in? I was gonna say that that's pretty much the question is how does the data have
to be formatted for the load like how does it come out of say var um >> whatever we have so >> it's kind of like and get into this it's kind of >> yeah because I think that's critical because uh does everybody have people to do it
>> consideration >> well that's a accounting team and >> they from the budget okay >> I mean Okay. >> But we could upload it. That would be way quicker, wouldn't it? >> Well, it is, but we we have the >> Yeah, but can we It's a question.
>> And validation of after an upload. How do you >> Kenya? I thought you did it correctly, >> right? It's kind of like do we do we have what what we want today and what we have today and what it looks like so that when it's voted, you can confirm
that you're seeing the same thing. >> But can you do that? Can you do the upload regardless if the information is right or wrong? Kyler, >> I'm sorry. What's the question? >> Yeah. Um, can we can we upload from our existing system or do we have to do all
the data entry manually? >> Oh, no, no. It's it's a data upload. So, you would work with our data team for about two weeks. That's really the first step in the onboarding process. Um, like I said earlier, um, those finance
directors that we've hired, they're that's pretty much our our our whole data team. So, you'd be working with ex finance uh uh finance directors from cities and counties. Um they're going to help you do a couple things. They're going to help you map the data and map your accounts properly in our system. And they're going to make sure that the
exports that you're pulling out of your ERP are mapping correctly into our system. And we'll also create uh specialized reports to make sure if you need to push any data back into your ERP that we map those reports for you as well.
And that's included as the setup fee that we're not going to pay for six months. Correct. >> Yeah, that's right. That's right. >> Just just, you know, no surprise. >> Does it have the ability to create custom fields if there's a field in our ERP that we want to export and see in
into um the clear go? >> Yeah, absolutely. Yep. So you can build custom tool uh custom fields um within the budgeting modules and and do exactly what you what you just described there as well. >> Yep.
>> Hi. Oh, okay. >> Go ahead. >> Oh, it's Melissa D, the treasury collector. Hi. >> Hi. So, can you upload um documents for example like um payroll documents or budget documents for example
each uh GL account number the description might be office supplies and I might want to put in a description of what is being charged uh to that expense line. So it two questions. Can you upload documents, for
example, back up to budget requests? >> Um, okay. >> You you can that's correct. >> And and there's an and there's a space to write notes next to a a budget line item. >> Yep. Exactly.
>> And within the system, there's there's collaboration functionality. So you can leave comments, notes, attachments, you can add people to any any requests as well and as collaborators. >> Okay. Is this in the cloud? >> Yes, it's in the cloud.
>> Just checking. And in downloading data, um, can it be downloaded to Excel easily? Um, or do we have to just create a new report? >> Um, I guess define easily. I I I would say
yes. I would say yes, but not sure what you're looking for. >> So, um >> sometimes I like to I'm really familiar with Excel, so I like to download things into Excel. >> Yep. >> Get rid of things. It might be easier,
quicker for me than doing it within the system itself. So, like a click that says download to Excel, download to PDF, sort of thing, >> right? And and let me just clarify unless >> you might want to upload it back into sorry Harper's which is our payroll system.
>> Gotcha. Right. Um heard that before. I know we have a number of clients using that as well. Um >> yeah. >> What what would you specifically be looking to export? >> Are you talking the entire budget? >> Uh me personally, treasure collector
payroll information maybe. >> Got it. >> Yeah. Abs. Absolutely. Um, I might show you real quick. Probably be easier too. Um, so within the personnel budget, let's just go into this one, our report builder. And I can send you a list of
these. So we can send we can you can go in and create a custom report. Um, but we have all of these six, you know, pretty basic but very detailed reports that you can automatically pull. And so
in terms of ease of pulling this export and you Excel, CSV, whatever you want to put it in, and then it pulls. So that's >> I might want to send it to someone as an attachment. >> Yep. >> Yeah. You know what I mean? So I'm
assuming that's a a um popular feature if you wanted to to >> Okay. Um that's it for me. Thank you. Thank you, Tyler. >> Of course, if you have any other questions, Melissa, you can reach out.
>> Tyler, I think we're uh getting towards the end of uh our a lotment, so maybe we'll have time for one or one question um and then we can uh >> Yeah. Hi, Tyler Cali Cuff. I'm just wondering, can you program um recurring
or even escalating projections into it from year to year into the um into the scenario builder? >> Um are you are you talking about the personnel budget or the operational budget? >> Well, I had a different question about
the operational budget, but either one. >> Um yes, you can. There's a couple different ways to do it. Um we have steps where you can set up different steps and progressions. Um but in the scenario tool you can you can absolutely
set up different progressions and and different rule sets as you need to. And then can I push my luck and ask another question since you mentioned operation budget? And Don had asked about customizing fields, but can you customize the actual columns in the um
module? Like can you add a column? >> Um in what view? in the operational budget >> on in like a report or what would we be looking at? >> When you were uh back in the beginning
when you were show you went from personnel to the operational segment. Yeah. In here can you can you add columns? >> Uh yeah you can you can add columns. So you can see these are pinned here. So if you need to add additional columns, you
certainly can. And these also are filterable as well. So if you wanted to come in here, say, you know, filter from high to low or only look at a specific fund, you know, you can you have some capabilities
and you can sort from high to low in here as well. So you can kind of you can kind of customize whatever view you're you're trying to get to. And I know you showed us some reports um static reports, but we can it has a report builder, right? >> Yep.
>> Or to pay for those individually. >> Yep. Our our reports in operational are a little more built out as well. So, um you can see these standard reports, but we also group it by ERP reports and then any custom reports as well.
So when you when you choose a custom report, you have a description, you can choose a template, and then you can after you choose that template, you can, you know, bring in additional fields of data or take out additional fields of data as well. >> Okay.
>> Thank you, Tyler. Um, uh, I'll work with you offline. Uh, you know, um, I think you mentioned there was like mini videos that, uh, that that dives a little bit deeper into each module. So, um if you share that with me, I'll share with the
uh finance committee and select board and that way they can sort of uh take a look at it, you know, when they have um additional time. >> Sure. >> If anybody questions, they can send them to Nelson and Nelson will get um that to Tyler.
>> Yep. Thank you so much for your time tonight, Tyler. >> Thanks everybody. Have a good night. >> Thank you. You too. Take care. Yeah. So, the select board does have a hard stop about 6:45 650 at the latest because there's another meeting here uh
conservation commission. >> So, uh I'll >> press >> uh no um >> Melissa. cuz she was last talking. >> Um, so I'll uh go over um
sort of uh what I have projected as our long-term uh financial outlook. Certainly FY27 is sort of at at the forefront at the moment. um you know with uh the assessor, the treasurer
collector and the accountant. you know, where their pieces fit into play is um you know, with the with the treasurer collector, we we have the sort of the long-term debt schedule um in place. um
the uh retirement um the Middle Sex C County retirement um contribution that we we annually put in um for you know the the assessors. We have sort of the the new growth and some of the out the
overlay figures um in play. And then with the uh the town accounts office, we have um sort of the the local receipts and what we what kind of trend we're we're seeing in that arena. So when you kind of put everything together, I've
kind of um come up with a very preliminary um you know, five-year outlook for the town. Um I'll share that screen with everyone at the moment so we can just take a look at it.
Can I got bigger? So I just want to caveat by saying these are just very preliminary figures. Um any slight change um to the budget can you know uh really change how things
look like. Um one second two computers at the same time see here. So on the right hand side those are kind of my assumptions at the moment you know
and again this this is subject to change but I'm just um doing some uh sensitivity analysis in terms of what you know those percentage changes will will do to the budget. Um, I'm assuming a 3% increase to the general fund, uh,
3% increase to the school budget, 3% increase to the, uh, tech school assessment. Uh, the overlay, um, I'm projecting about a 4% increase, and that's mainly due to sort of the, um,
the that CPI that we put into play. >> Um, but, you know, again, all these percentages are dynamic. I can change them as needed. um the cherry sheet offsets and the state assessments that's at 2%
um cherry sheet receipt which is uh uh state aid that's really been at 2% um pretty consistently uh enterprise indirect cost that's the water um you know that's I'm assuming a
4% increase uh local receipts Um, you know, that's uh local revenue. You know, it can be anywhere from excise tax to meal taxes to uh, you know, uh,
building in inspection fees. I'm expecting, you know, I'm just putting in 3% at the moment. Um, let's see. Uh the other revenues like ambulance receipts, you know, money from title
five and the reading room, I'm I've kind of kept static at the moment. Um one area that that also might go up is solid waste, the the enterprise fund that we've set up.
So when you kind of look at everything as a whole um with those assumptions starting in FY27, I'm expecting a $272,000 shortfall and then it increases year
after year because you know the the deficits basically follow each other year after year. Now these are very conservative projections. Uh, if you recall, I was projecting the school budget to increase by 3%.
I honestly don't think it's going to be at 3%. Just as a quick math, um, it's at 3%. Now, if I increased it by just 1%, that increases the deficit by about $150,000.
So every percentage point on the school budget, for example, will increase that bottom line deficit by about $150,000. Um we have seen, you know, the school budgets come in at roughly five or 6%.
So, um I think that number a $272,000 deficit can uh quickly balloon up upwards of half a million dollars pretty quickly >> and income will not >> correct. That that's that's the issue
that towns and it's facing and frankly most cities and towns are facing. Um state aid is kind of static at about 2%. Um, you know, we're not a community that experiences a lot of growth. Um, you know, because there's not a lot of new,
um, houses being built, not a lot of new neighborhoods or developments being built >> or businesses coming in either. >> Correct. Um, so yeah, we don't have a really >> What are you projecting at growth, Nelson, per year? >> 12. I'm sorry. 12
>> growth 120,000 per year. >> Can I ask you a question? Yeah, first column that's 26. The overlay can't be 120. >> Well, it's down here. The the Hero Act 75,000. That's >> Oh, you're putting in separately.
>> Well, that's how it was. That's how we had uh built the budget. >> We we built the >> We didn't know what the vote was going to be. >> Yeah. So, I made it a true separate line. And then, as you can see, in 27, I added those two and it's the 205. So
yes, so I I did take that into account. So you know, like I said, this is a very dynamic uh analysis. I change any of these numbers, you know, on the right hand side there, and it's it's going to change that bottom line pretty
significantly. Like I said, just the the North Middle Sex School assessment right now, it's at 3%. I put in 4%. that bottom line deficit is going to immediately be increased by $150,000.
Um, so you know, as we get more information, I can start sort of plugging it in here. But I think the I guess the general messaging I want to share is that um, you know, unless something dramatic changes, you know,
we're going to see pretty significant uh, deficits over the next five years. So >> Okay. So >> yeah. Well, I don't know. This is just looking without anything changing. You know, changes will need to be made in order to
get a balanced budget. I don't know what those changes would be. It's probably a combination of many things, but this is just kind of a baseline, you know, assessment of the the the current, you know, financial um
>> it gives us a realistic place to start. >> Yeah. Correct. >> A little bit. I'm looking at and you mentioned snow and ice earlier. Um this year the budget is going to be a lot tighter than it has been in the past. There may not be free cash or snow and
ice to cover it. Um not to mention the other things we might use free cash for. >> Correct. >> Um so that can add to this these numbers right away because I that's something that that I haven't seen. this there's
not the the number in there for what we will what we paid >> do we don't have any cash right now right >> um >> nothing left >> nothing yeah >> it's going to it's right now with the state being certified so I think in the coming weeks we will see uh an actual
figure >> 25 so nothing nothing before that >> yeah so like I said this is a very dynamic um sort of analysis um you But again, I think the general trend is, you
know, um we're going to be seeing some uh deficits unless uh we make some changes. >> Yeah, I was going to say there were some things I send them off to you an email that we looked at. We looked at the BBA
in the last month um in in October and there was some pretty high numbers especially like the IT budget or um a lot further along at 50% rather than something closer to 33.
>> Okay. Well, at this point, it's kind of like and and that's something we really need to watch this year because we did cut so many budgets and there's not >> we had 50,000 in the reserve fund last year. We don't have that this year. >> It's not 40,000.
>> Yeah. So, as an area where we cut back and put in, that's really not what reserve funds for. It's kind of like So, we we need to be watching that and and adjusting. So I I think um yeah the next five years
you know and certainly you know we're more concentrating on FY27 um as you know the the budgets comes in I think we should all be prepared to you know probably make some tough choices to to get to Allen's budget um you know
override you know we can certainly try for another one depending on how it's structured you know that but that's really up to the board to make that decision. But I think that's kind of always an option on the table. Um, you know, could be a any combination, you
know, in our toolbox to to get to a balanced budget. So, but this is a good baseline to sort of work off of. I'm going to continually uh update things as you know I get more information, but again this is a pretty good baseline to you know it it you know it's it's not a
pretty picture the next five years but I I think we kind of all knew that you know we can't be uh using one time revenue to sort of offset the the operating budget and things you know eventually it catches up with you right
>> um and you know I think last year we We were kind of in that situation, but you know, we we did the trash bag program which kind of helped things along, but you know, you know, we're you're still going to see, you know, some of these substantial deficits even
with those changes that we've made. So, um um I have a question. >> Yes, Melissa. >> Yeah. What was your assumption on uh salaries because we're negotiating. Did you do 2% 4%? Did you
>> I didn't get into that kind of minutia. I just assumed the 3% uh increase in the operating budget. >> Um you know I you know we are we haven't started negotiations yet with the union. So, um I I don't know what that how
that's going to pan out, but I can easily um you know you know increase uh the operating budget, you know, from 3% to 4% or you know adjust up or down. So, >> can you which what can you just reiterate everybody which unions we're
negotiating with for FY27? Uh it would be uh clerical supervisor union highway water and the fire department >> and also police
>> the police is out of contract. So all five unions are in negotiation at the will be in negotiation for FY27 basically >> FY26 because we're out of contract um there could be a retro payment
>> right there's the evergreen clauses um so you have to give them their steps then um yeah what you just said and then of course you've got individual contracts obviously and uh personnel policies and procedures um Okay.
>> Yeah. So, again, it's I I haven't really taken, you know, the the unions uh upcoming union negotiations into account. Um but I can always adjust my model. Um but again, you know, it's too premature to be putting something on
paper when we haven't even um you know, gone to the bargaining table yet with the unions. >> So, question Nelson. Um, you said if the uh school went up 1% it would be $150,000. If the overall budget went up
1%, where are we at? That would increase it from 3% to 4%. What's the dollar amount? Uh, 1% of 31 million. >> No, I would look at the budget. Um, the first line.
>> Oh, sorry. an operating budget and and uh got 1% of that. >> Yeah, 1%. >> Sorry, I lost the number in the I'm trying to find it. Okay, so total operating budget 28 million add a
percentage um that would be the cost. Okay, I was just looking for a number. Thank you. >> That's that's rough math if you know if you know just like um a rough estimate of what just a 1% bump would equal to. So yeah, about $285,000
is, you know, a 1% bump. Um, so yeah, so that was kind of the the analysis that I I've um been working on um you know, you know, with the uh input from, you know, again, the town account's office, uh treasur collector,
and the assessor's office. So um a lot of moving parts but you know I I think that's you know the the general financial outlook for the next five years. >> Okay.
>> So I know that was a lot to take in but you know uh we can discuss further offline and you know I'm happy to you know talk about it in more detail. I know we're kind of closing up the capital. How how does that sit? Because
um did you plan in the capital plan at all in this? Where does that sit? >> Um I'm trying to No, I haven't. Well, >> we have no capital stabilization, >> right?
>> So, no funds there. So, the only place that that would come from is if we're lucky enough to have enough free cash. >> I I haven't I haven't contemplated uh adding projects to sort of the the debt schedule. Um I I just whatever is known
is known and it will be up to the capital committee to you know uh if they're willing to you know uh add to the debt load >> which we have an appointed person to maybe next meeting. So, Okay.
>> Okay. So, yeah, I think we need to adjourn both and >> um Don, do you want to join your portion? >> I'll make a motion to >> Okay. All in favor? >> I 653 for you. I'll take a motion.
>> Oh, hold on. Um I think we need to do two things before we actually >> joint. >> Okay, go ahead. >> Take a joint. I valuated to make a motion to adjourn the joint meeting with finance. Veronica kel second at 653.
>> Sorry. Roll call vote. >> Veronica kel. I >> get her chory. >> Okay. No. Thank you guys. >> I think uh we'll need to just do two things before we adjourn into executive.
Uh 6.5 uh payroll and bills warrants. Could you make that motion? >> Yep. Um I Valerie Goodrich move that we review and sign payroll and bills payable warrants out of session. >> Veronica second.
>> No discussion. Roll call vote. >> Um Veronica I get a chai. floor to >> I would also like to say that anything else that has not been addressed which
is six uh excuse me 5.3 4 5 6 7 8 I'm guessing nine I did I really did want to get nine done um and 6.1
6.2 2 6.3 to at this point December 2nd unless I call another meeting prior to do I have a motion or a second >> so moved >> a second
>> name >> Valerie Gich so moved >> Veronica second >> okay hearing no discussion roll call vote >> Veronica I >> Valerie Gri I >> Laura Shiffen I 6.4 for our next meeting
at this point in time is December 2nd at 6:00 p.m. subject to change. I Okay. Um we will be adjourning
to executive session act 7.1. Executive session pursuant to open meeting law chapter 3A section 21A two to conduct uh strategy sessions in
preparation for negotiations with non-union personnel or contract negotiations with non-union personnel town administrator um I ship make a motion to enter into
executive session at 6:56 p.m. M and adjourn from executive session pursu pursuant to open meeting law chapter 30A section 21A2 to conduct strategies sessions and
preparation for negotiations with non-UN personnel and contract negotiations with non-UN personnel town administrator. Do I have a second? >> Veronica second. >> Okay. Roll call. >> Roll call vote. Veronica I Valerie
Guridge I >> Laura Chiffron I at 6:56 p.m. >> Thank you everyone.