I call the meeting of the Township High School District 211 Board of Education to order. May I have a roll call, please? >> Miss Baron, Miss Cavl, Mr. Dumbrossski, >> here. >> Mrs. Lopez, >> here. >> Miss Russell,
Mr. Van Dyk, Mr. Rosenlum, >> here. Please stand and join me in the pledge of allegiance. >> I pledge algiance to the flag of the United States of America and to the republic for which it stands, one nation
under God, indivisible, with liberty and justice for all. >> Thank you. The next item on our agenda is public comments. However, we do not have anyone present here in our meeting to give public comments. No one signed up for that and there's no one to give
public comments here in our audience today. So, we will move on to the next item on our agenda, which is press policy review. And with that, I I would like to turn it over to Dr. Campbell to
introduce our guest and turn it over to her for uh for next steps in discussion. >> Yeah, good evening. So, we have a few uh guests from ISAB, IASB who are joining us this evening as we get a review of
what um our modifications will be needing to take place as it relates to our board policy and allowing press to provide us support through the process. So, I'll turn it over to our guest. >> Thank you so much. Thank you for having
me and I'm excited to get this process, this project going to update and customize your new board policy manual. So, I wanted to start by going over an overview of our timeline for the project.
So, here we have a timeline spreadsheet. Um, and so we're starting here at the top. Number one is today which is our first meeting here in the district to review board and district operations and current practices. So I will be going over some questions that I have for the
district so that I can customize appropriately the first draft that will be delivered to you for your review. So generally the next step is we will review your collective bargaining agreements which I have downloaded from
your website and your current policies as well as the information that we are going to take down today based on the questions we're going to go over and we will be customizing a first draft for you which
will be based on the the current press sample policies. My intention is to deliver that first draft around March 4th. That is much earlier than the 14 to 90 days shown on this timeline. However, um we do have an
update issue that we'll be working on starting right after that. And so I'm hoping to get your first draft to you before that so that you can have your time to review that first draft while we're working on that update issue. So we generally ask the board to review
that draft within a a time period of about 60 days following the receipt of that draft. Now boards do this in many different ways. Sometimes boards uh like each board member who's part of this process to review the full manual. Sometimes they like certain board
members to review certain sections as well as certain administrators reviewing certain sections based on their responsibil areas of responsibility and then generally the superintendent will review the entire manual. So that would take place during March
and April and then we will come back to the district for a series of meetings um up to three meetings generally. Generally, these meetings take up to four hours each in order to really more thoroughly go through each section of
the manual. Today, I'll be covering the entire manual with the questions that I ask, but these individual section reviews will be much more in-depth. Um and so we will schedule those meetings
hopefully for May and June um to get those completed so that we have thoroughly gone through um all of the areas that the board has local control so that we can make sure that we're capturing this particular local board's
desires that are in alignment with your mission and vision and values and so that we are appropriately customizing the manual for THSD211. So um that some boards take some boards
will review that full manual in one meeting. Um most boards will take two or three meetings to do that. I have taken a look at your current manual and it as you know it is organized much differently than the press manual. So, I
would envision that we will likely take three meetings to go through everything and make sure that everyone is comfortable with the new policy language that is appropriately customized for your district. Um, then we will edit the draft that
you've received based on all of the discussions we've had across those meetings in May and June and we will deliver a updated version of the draft that will be appropriate for your board's adoption process. So then uh on
the tenative timeline here, I've got that adoption of the manual would potentially be in September. Um assuming that the updated edited draft is delivered in July and then you would have a first reading in August and a second reading and adoption in
September. Um if you have a different process or a different plan, let me know on that adoption process. Um, and then following that, we will deliver a final copy uh as a PDF. And if your board chooses to subscribe to the Press Plus
full maintenance customized updating service going forward, it would take usually at least two weeks around two weeks in order to get that site going for you and then you'll have electronic access going forward as well. So, does anyone have any initial questions based
on that brief overview of the timeline? No, Miss Pow, I just want to introduce you formally as um Angie Pow. I thought I didn't know if you wanted to introduce yourself and your team um but just that you will be working with us through um the beginning and the end of this process. >> Yes.
>> With the with district 211 and and the board. >> Yes. And sorry about the role if you want to just share the formal introduction. My name is Angie Powell. I am the associate executive director of policy services with the Illinois Association of School Boards. And I do
have with me two policy directors here who are newer to our team and so they would like to observe the process so that they can move forward with um running these meetings um in other districts very shortly. >> Perfect. Thank you. >> I I did have a few questions. Thank you.
Good evening. Welcome. >> Um the first one uh we should be able to roll this into our existing board doc software with no issue. I'm guessing there's other uh districts that are using Board Docs and Press Plus integrates pretty smoothly
with that or >> um Press Plus and Board Docs are not designed to integrate together um seamlessly. We do have a different product that we that does integrate with Press Plus um called Schoolboard Policies online. Um I was going to show
you an example of that. So this is um what the Press Plus site will look like. Um, if you if you were to move forward with the Press Plus site, that would be a district administrator login only, that would give you access to the customized suggested updates each time
that the press sample policy reference manual is updated, which is generally around three times per year. Um and then this is this is an example of schoolboard policies online which does um allow public access, public searching
um and everything that your board docs currently offers. Now if you wanted to stay with boards which I know you are >> well boards is switching to diligent >> which is a product. >> Yes. So
here um these policies would need to be then individually imported. Um >> so there'd be there'd be a new there'd be extra step and and you wouldn't be doing that. We would we would have to do that. >> Correct. So you would be able to
download your policies from the press plus site. Um but like you said there would be an extra step >> and then edit it. Okay. Um, another question I had, um, and and this one may be more along the lines of something that Dr. Campbell may have to answer. We
have some policies that were developed as agreements with the federal government that may not align with the standard that ISB is. What expertise are you bringing to recognize that and incorporate that with your standard policies and are our attorneys involved
in this process as you you start editing? Sure. So, our policies um we we will be starting from the press sample policies. However, any customized policies that you have in place that you've customized with your board
attorney um if they are not already covered in the press sample manual and you want to keep them, we can certainly move those into the new manual and we can work on, you know, where to place those within the new table of contents organization.
Um, so we'll be checking as we go at things that are covered, things that aren't covered, and things that you want to be pulling into the new manual. >> So, I understand when they don't align, but when they conflict is what I'm more interested in. something where we have
something that may have been customized to meet both state and federal law that may have only been set up for state law and then it conflicts kind of with your do you do you recommend yours over ours or do you set it aside and then in the
process you come to us for an opinion or I guess I'm trying to figure out what you're going to present when that situation occurs. um what I will present is going to be the press sample version and then if there are conflicts of things that
you're wanting to um bring in then we would suggest that you go to your board attorney and followed your board attorney's advice on which language to preserve. So, Miss Powell, would that be that customization component that if there was something that we wanted to continue to adhere to,
>> we have the autonomy to to have that customized component regardless of >> Oh, of course. Yes. >> Absolutely. You can bring in your customized language and then as we go through those editing meetings in the summer, um we will talk about CA each case by case scenario. if it's
appropriate to have a complete standalone policy. We'll have a numbering structure for that and then you'll just know that the press service won't be updating that policy and it would be the local district's responsibility to take care of any future needs for updates.
>> So then it's our it's the burden's on us to discern whether or not we need to let you know that the sample policy is not going to suffice. And so do we have we engaged our attorneys in that to make sure? No, we have not as of yet because
I think the first step is to see if there is any conflicts and that that you would be able to let us know if there was anything conflicting and then we would have the opportunity to >> but from my understanding we would be presented with the boilerplate template
>> and they would not know if it's a conflict because they don't discern whether or not >> Well, that'll be part of the review process in the district too. that that 60-day review process where you'll be able to make a list of things. I'll have a list of questions for you and then as
we discuss those in those future meetings, generally what boards will do is they'll kind of make a list of things that need to go to their >> we have to we have to tell you they won't identify it in their review. We have to tell them this is something that we have to prioritize over and that's
where we need our legal counsel to let them know what has to stay. Otherwise, they're going to delete it and we'll get their sample. >> Okay. Yes, it would be um great if you created a list of things that you need to prioritize for discussion. Absolutely.
>> I guess a question I have is in your comparison of press plus with our policies. Um, is your process going to be to match the the policy we have to the content of
the policy, the guts of what it is to what it would be under press, right, under the ISB structure. And then where we may have a policy and you're like we don't have anything like that >> right >> in in press plus then you would share
that with us and those may be some of the customized policies that we have that you all don't have at a state level >> right these are things that we will discuss in those future meetings. Um, and some of the things that we will look at is the adoption dates on your
policies. If they're very more recent within the past few years, those are things we'll prioritize more if they're outside. Um, if there are things that are older, um, for example, a policy that was last
revised in 2006, we might, if it doesn't match, we might, you know, just mention this one's not in there, you know. Um so there may be things and we may discuss why um why the press sample doesn't cover these things. They may be more
appropriate for an administrative procedures manual or a handbook as as opposed to board policy because we do try to keep the board policy manual focused on board work. Um so everything that you'll see u coming from press samples is going to be focused on board
govern the board's governance role. So the board's work. So, can I ask a question of clarity because I think this is where what I'm hearing. I'm I want to make sure I'm not hearing two different things. You gave the example of the policy that was made 200
>> Mhm. >> six. >> Mhm. >> So, you are going to see our current policy and see if it aligns to a current press policy and then you would be able to tell but because I heard differently. I heard that we have to go in and
identify >> I so I I understand I appreciate you asking for clarity. Okay. >> Yes, we would like the board to take the responsibility for make marking anything that is a priority for you to carry into
the new manual. Um I will be looking at the manual at the old manual. Um, but I will not necessarily do a complete crosswalk of yours compared to the press
samples. So, I do want the board to, like I said, flag things that are that are prioritized for conversation. Um, and you'll have a a we'll provide you a spreadsheet to make notes as you
review the manual. Um I also do have um indexes that are based on this coding that you do have currently that can help as we look for different content uh because it is organized very differently
of course um I was going to show kind of a side by side. We've got sections A through L here in your manual. Whereas the press sample manual
has eight sections and they are organized into those eight sections of school district organization, school board, administration, etc. as you can see on the page. So they will be organized differently. So, it's not going to be possible to do any sort
of 100% red line. Um, a lot of times what I find with manuals organized like yours is is that you'll have more policies, more shorter policies. Um, as I said, some of them will be combined in the press samples. Some might be more appropriate for administrative
procedures or handbooks and may not end up in the final manual. So, we'll talk about all of that as we go forward. >> Okay. couple questions I have. Is this um process
a rewrite, a reformat, or both? >> It is. It is a 100% um we're starting fresh with the press samples. And when we get to the end of that process for your adoption process in August, September,
what the board will do is they will they will adopt the entire manual um and it will replace your current manual in its entirety. at that time. So at that time, the entire manual will all have the same adoption date until of course the next press update when we update a handful of
policies at a time. >> Getting back to what Mr. Gumbroski was asking about with having this in board docs or diligent is it possible and I'm not a tech person with either of those platforms to know to have a link if it's
going to be separately housed in press plus or the system that you have. Is it possible to have a link? I'm thinking a one-stop shop for the public and board members to be able to go into board
docs, which is currently where they're able to go and see our board meetings, our policies, do searches, you know, information and such >> to have a link there to >> Yes. the external site rather than oh
for this please go here and throw a URL. Well now they have to do something extra. >> Yes. So what many boards do is they will put the link to the schoolboard policies online site here on their website um where it says to click here for the policies. So instead of going to board
docs, it would go to the schoolboard policies online. But you can have >> both. I want to double check that with Angela. She's more familiar with board docs than I am because IB doesn't deal with board docs directly. Um, but yes, you could have both just to eliminate
any confusion so that everyone's going to the same place to see your policies. >> Thank you. >> Absolutely. All right. Any other questions about the timeline or the organizational structure of the manual or the project?
If not, um, then I will go ahead and close my laptop for right now. Is that going to >> One more question. So, the example you showed us is U46. >> Yes, >> they've completed the process. >> They completed the process.
>> So, if we wanted to play and look >> Oh, absolutely. >> Go on to their website and see how they have it set up as a a sample. >> Yes. And I also wanted to mention that you all have access to the press online as well. >> So when you log into that, you will see
that there are some administrative procedures here. Um but the policy content is what we're going to cover um in this project and build your policy manual. Um but I did want to mention that the
administrative procedures are not part of this project just to avoid any confusion. They're all together on press online, but as you can see on U46's manual, this is just the board the board's adopted policy manual. So, it's only the policies. Um, and if you'd like
other examples to look at too, if you go to IASB.com and and go to schoolboard policies online, you can see all of the manuals that are published
through this site because they are all public documents. So, you can see any others that you'd like. If you'd like to see one that's just a high a high school or other districts that are in your area or comparable to your size, you can do that here. So, that makes it a little
bit easier for you. >> You're welcome. All right. Oh, one other thing I was going to mention on the timeline is that I mentioned we do have the press update issue that we'll be working on in March. So, I will update your draft that I send
you in early March with that with those press updates. Uh, and we'll discuss those as part of the meetings in the summer so that when you adopt your manual, it's as up to-date as possible at that time. >> Thank you. >> You're welcome.
All right. So, now we're going to move to the question and answer portion of the uh meeting. And as I mentioned, um we'll cover all of the sections one through eight with some of the content. Um my first question is more general um
and it is simply when we refer to the school board throughout the manual, would you like it to refer to you as a school board or a board of education? I did take a peek, as I said, at your current manual, and I did see both throughout. So, I didn't see that you'd
made a a firm decision on that. Um, I know it's kind of an interesting question to start with, but do you have a preference there? >> Miss Lopez, do you have a preference? >> I I do not. I think um school board is fine.
I mean, if you were to pick one, >> do you have a preference? I I think uh We're legally defined through the election cycle and and contract documents as board of education and state law refers to us as board of education. I think for consistency it would make sense to to use that term.
>> I agree with this. >> Everyone okay with that? >> All right. So let's go with board of education. And then on a similar note, we want to know what how you want your school district name to appear on each policy. So each policy will have your
name. Um, so your current manual says District 211. Your website says Township High School District 211 and then I believe the Isby official name is Township HSD211.
And it's completely up to you which one we go with for the new manual. Well, a question a question I have is if we prefer township high school district 211, will there be places within the policy manual where it can be
abbreviated to THS21 or THS and T211? >> Yes. >> Rather than I mean I don't want to, you know, I don't want a thousandpage manual if if it doesn't have to be. Right. So, >> yeah. So, Oh. Oh, the screen's down.
Sorry. Um, I was going to show you an example of what it is. It does it >> I'm sure we have a legally binding name that we we probably have to adhere to of what the legal binding our district is
legally called, which would be township and then to abbreviate it. Yep. >> Oh, yep. >> Oh, it looks good. Okay. So what uh the the name that we capture here is going
to be right here where I have in bold in the very top of the table of contents there where it says school district U46. >> Then in the upper part if you do decide to go with schoolboard policies online we will match this to your website no matter what it says on your website so
that it provides a seamless look for your community when they click to your policies and it seems like they're kind of at the same place. Um, and so then on each of your policies at the bottom, it will match what it
says at the very top of the table of contents. But then within the policies, if you wanted, if you see here in the middle of the first paragraph right there, if you wanted that to be a little bit different, like you said, an
abbreviation, that would be okay. Does that help? I think I think our district's legal entity name is Township High School District 211 >> spelled out. >> Yes. >> Okay. >> And then I I don't have an issue unless either Mr. Dumbroski or Miss Lopez or
Dr. Campbell has an issue with using the abbreviation within the policy itself. But when it identifies us as a school district, it would be the full legal name. because I know at at the state level
like with ISB >> when I'm registering for things it's township high school district 211. >> Okay. >> All right. So in those within the body of policies, you would like it to be district 211 instead or is is that what
I'm hearing or I want to make sure? >> Or do you want to just go ahead and use the legal name throughout where the legal name would be appropriate? I would use the full legal name. >> Okay. And if it's within then it could be THSD
211 to abbreviate township high school district >> THSD >> opposed to there there is a consolidated unit district 211 out of Scales mount. So having that ths is
>> delineating. >> Okay. Yeah. I wanted to be sure because it does say in your current manual just district 211. So >> we're redoing it. So let's >> use THSD211. Exactly. This is your chance to make any changes that are
appropriate. Okay. >> So uh my next question is and some of these initial questions are just very broad. Um does the district receive title one funds? >> Yes. Okay. All right.
Oops. Next, um, we have a policy 120 which let has an option to list here where it says insert applicable joint programs and so the question is simply do you want to list programs? It's not
required. We could change that last sentence or just take off that last sentence and not list your joint programs and intergovernmental agreements in policy. >> I don't understand. >> Okay. Um on the screen here, the last
sentence says the district participates in the following joint programs and intergovernmental agreements. That is optional to list them in policy. So my question is uh whether or not you would like me to insert a list or delete that
last sentence and not include the list. >> Two things. One is I don't think that's something that we do today. And secondly is because of the the possible changes within that I'm concerned about the the multitude of updates that it would
require throughout the year. >> Yes. So, um I will not insert them at this time and then if we want to make our change our minds at the editing process, we can.
I I want to be sure. Do we have do you have an example of when we say programs because I'm thinking of all the different programs that we run within our district. Just to clarify, >> if you have a joint agreement or an intergovernmental agreement with an outside entity, then that would be what
would be listed here. >> I think some of the examples I can think of would be NSSO, some of our local municipalities. >> I'm thinking Harper, I'm thinking the police departments. I'm thinking >> things like that. And
>> it would be not only would it be a long list, but if we decided in midyear to add or remove such an agreement with an organization, I don't want to >> or the partnership no longer exists. >> Yeah. >> Yeah. So, the pros would be that it's
right there. It's a nice place to go to have the list. The cons would be definitely the updating. >> All right. Um, next question is the school district philosophy policy. Um, we have some boilerplate template language there of of a a template school
district philosophy. Um, but do you have a more robust um customized mission, vision or belief statement? I did find a brief uh mission statement paragraph on your website. Would you like me to put that in place of our template language?
So if you go to if you go to our policy ad for 211, >> you can find it there. >> Okay. >> And then our value statement is AF. >> Oh, perfect. Okay. Thank you. >> Is >> so yes, we will want to include it
still. >> Yes, we wouldn't want to eliminate that. >> Okay. So we will combine AD and AF for the school district philosophy policy. All right. Next I'm going to move to
section two um of the press sample manual which is about the school board and how the school board operates. So my first question is do you ever appoint or desire to appoint a student member to the board?
We're working on that. >> Okay. Would you like the policy language about appointing a student member or would you like to hold off until you're more ready to go ahead and do that process? >> I see no problem with with I mean this is just a a developmental situation,
right? We're, you know, we'll have an opportunity to review it, see if it works for us as we grow and develop how we're doing it. I don't know what do you have a preference? >> I I would put a placeholder in there,
but I wouldn't put any text in there at this point until we decide what the structure of a student member would look like. I I'd hate for something to just get adopted just because it's boilerplate. >> The sample sentence that we have about that is the board will annually appoint
a student member. Um, so just so you know, >> we may not have a single spot for it, but if you, you know, get closer to your process, um, that you want to go ahead and start doing that, we can always edit the policy going forward. It's a living document and can be edited anytime.
All right. Are your schoolboard members elected at large or do you have specific residency requirements? They have to live in the district. >> Okay. But as far as the seven of you, each each of you can live anywhere. Is that correct? At large. Okay.
>> Yes. >> All right. And is your term of office four years or do you have a different structure? >> Four. >> Four. Does the board president administer the oath of office? >> No. >> Okay. And so how do you do that then? Do
you have each board member read the oath or do you have a local official read it? >> Regional superintendent. >> Okay. Um are you under an intermediate service center and or do you do you have a regional office of education as well?
>> Yes, >> you have both >> superintendent and an ROE. Yes. >> Dr. April J. So in suburban Cook County generally they report to the intermediate service
center and I know THSD is listed 211 is listed under the intermediate service center but you also have a regional office of education and a regional superintendent instead of just an intermediate service
center executive director. >> Yes. >> Yes. Okay. There are several policies that refer to going to the regional office of education or the intermediate service center and generally we put one or the other in the
policy. Which one should I use for your manual? >> What does our policy currently say? >> Let's see. that Dr. April Jordan is our intermediate service. She comes out of the intermediate
service center. I'm not I'm not recalling the other. >> Is it the intermediate service center executive director who administers the oath then? >> Yes, that's >> okay.
>> Yes. Dr. April Jordan. She's Yes. Thank you. Um, do you know whether you use uh IASB's code of conduct >> currently in >> your
current manual? >> We do not currently And would you like it to be in the draft for your review >> the code of conduct student discipline? >> Um no not for student for board members. So it is >> our code of conduct is in
>> the board member code of conduct. >> We do have it in there. >> Y >> okay. >> So you're So our policy is uh BBF. Thank you. >> And uh BBFA And that that also covers our you can
see BCA covers our organizational meeting and oath of office. Okay. >> All right. What are the terms of office for your president, vice president, and secretary? >> Do you do one or do you do one or two years for your board president? uh two
years >> two years >> and do you >> decided at the organizational meeting and that's outlined in BCA? >> Okay. And so you do the organizational meeting um or you reorganize every two years?
>> Every two years. >> Okay. And then is your board secretary a board member? >> Yes. >> An elected an elected board member? >> Yes. Secretary is but recording secretary for meetings is appointed. Okay. So, you have both a board member
secretary and a non-member recording secretary. >> Correct. >> Okay. Thank you. >> All right. And for your treasurer, since you are in Cook County, um are you currently under the authority of the township treasurer?
>> No, we we have a appointed treasurer from within the organization. >> Okay. So you have withdrawn from the authority of the township treasurer or you or have not been under the that authority, >> right? I think that also is defined in our policy. I have to take a look, but
we we have that defined in there. >> Oops. >> Thank you. All right. Um for the for board member expenses and and staff expenses, there is a requirement to set a maximum allowable reimbursement
amount. Um, we sometimes abbreviate that as the MARA, maximum allowable reimbursement amount. Um, what is the time frame for the superintendent to recommend that amount for expenses? There's some choices here. No later than
approval of the annual budget, at the start of each fiscal year, at the start of each school year, or when presenting the proposed budget. Is this for board member expenses? >> It is for board member expenses and staff expenses both combined into this
maximum allowable reimbursement. >> Strict expenses. >> Correct. Just board member and staff. So I'm going to look to learn that that is an annual
>> policy. Yeah, it's done annually. Yes, >> you can find that in policy >> BHD. >> And uh the I don't I don't believe our policy has a a uh recommended uh date
for updating. Uh the bar was set pretty high, >> so we haven't reached anyone that has kind of hit that threshold to justify increasing it at this point. Okay. >> So, um, but having a timeline for
recommendation, I I think it'd probably be good to to tie that to our budget schedule and, uh, probably put June in there. >> Would you like at the start of each fiscal year? >> Yeah, that that would be the same. Yeah. Thank you.
>> On our budget cycle, start of fiscal year. Regarding the treasurer, that's in our policy DFA. that's all outlined there. So, if you want to reference that to incorporate, that would be the place to look. >> Thank you. All right. Next is, does the
board reimburse baggage fees? >> I'm sorry. >> Would the board reimburse baggage fees if someone had baggage fees as part of their district travel? >> That part is optional in the local government travel expense control act. So, we have to ask. Uh,
>> I would think so. Yes. All right. And for schoolboard member meals charged to the district, we can either put in that those meals should represent midfare selections or is there a specific dollar amount per day that you have established?
>> Both both are defined in our existing policy BHD >> that says $50. I don't know if you >> It says midfare and to Mr. Dumbroski's point, it also says or general area may not exceed $50 a day. Yeah. >> Okay. Would you like to go ahead and
keep it with both then the midfare and the dollar amount? >> Yeah, at least for the draft version. >> Okay. >> All right. Does the board have a standing board policy committee? >> No, not at this time. And does the district belong to a
special ed cooperative? >> Yes. >> Does your special ed cooperative handle the behavior behavioral interventions committee? >> No. >> Okay. Thank you. >> And do you have any other standing committees that you'd like to list in policy?
>> You're I'm processing. I'm trying to make sure >> is on a roll. >> Yeah, >> he's got the policy manual memorized. >> I have to process that. So you were asking about standing committees. We have the behavioral one. Uh we also have
the one for safety and security. >> Is that what it would be called in policy safety and security polic committee? >> Uh we do have our standing committees for the for the board. I I think it is safety and security but um there there are two required by law that we host annually and and those are
>> Yes. The two required by law will be in there by default for sure. >> Right. So, those are those we we don't um the other committees are more along the lines of ad hoc committees that we have. >> Okay. Yeah. This is just asking about standing. >> Yeah. >> Do you want me to list safety and security?
>> I I think per our policy, we do that to ensure that we're covering our bases and that they're that they're in there as direction to the administration to host those at least once a year. >> Okay. Thank you. All right. So, um next we have the board attorney policy. Um, and
if you have an official agreement or retainer with your board attorney, who is listed as being authorized to confer with the board attorney? I don't believe they're listed in policy. We do have a policy BCG as requested by the superintendent or
designate or the board of education through the board president or designate. Okay. So, >> so this should probably >> the superintendent, his or her designate, and the board president >> for contacting the attorneys. Yes. >> Uh, yes, that is correct.
>> Okay. For this meeting room where schoolboard me, I'm assuming schoolboard meetings are generally held here. Um, would you call that the district's main office or something else? >> This is the district's main office. It's known as the administration center.
>> Do you want me to list it in policy as the administration center? >> Yes. >> Yeah. Normally it's it's district administration center. I've seen it abbreviated DAC even. So district administration. >> Yeah, that labor would label would be easier to understand than headquarters.
>> Perfect. District administration center. >> Okay. And who does the board designate as the district's official to receive the official training on compliance with the open meetings act? Each board member needs to have that training. But but who is the district official who officially
has that training? >> It's me. >> And what is your title? >> Chief operating officer. >> Thank you. Okay. Do you announce the time and place for your regular meetings at the beginning of the fiscal year or calendar year?
>> We usually approve them six months out. So they >> so semiannually, but they >> yeah, they're listed as approved. So you don't set a full year at a time of the time and place for your board meetings? >> Not necessarily.
>> Six months. That's about six months. >> Yeah. >> So at is that at the beginning of the calendar year and the fiscal year or is it a different schedule? >> Starts July one fiscal year. >> Okay. Okay. Does the board use a consent
agenda? >> Yes. And when building the meeting agenda, um, can anyone submit items, any board member, sorry, any board member submit items for placement on the agenda or do board members submit suggested agenda
items for the board president's consideration? >> No. >> Neither. >> Board members cannot submit items for the board agenda. No, >> we have a we have an agenda item that um
allows the board to discuss future items and decide in open session whether to put an item on the agenda as a it no board member can place an item on the agenda. It requires a majority of the board members to get an item on the agenda.
>> So I guess the question is what do you mean by submit? If you mean submit during a board meeting, we have an item on the agenda called items for future disc future discussion. >> Okay. Right. >> And then that >> and it's at that time that board member
>> Yes. Correct. If a board member would like an item to be added to a future agenda, a future meeting agenda, they would request it during that time and then it's discussed and briefly
uh thus an item for future discussion and then um and then the board members are asked if they agree to have that as an item for future discussion at a board meeting. You you can find that process in our policy BDDB.
>> Thank you. Thank you. >> You're welcome. >> I'm sorry. I could just to verify. BD DB >> boy dog boy. >> Thank you. All right. Um, >> does the board um rotate the sequence
for casting votes? >> Yes. >> Okay. Can the Can an individual board member request that a roll call vote be taken on any matter? Yes.
>> Um, are board members permitted to attend meetings by video or audio confer conference as long as they are in accordance with the open meetings act requirements? >> Yes. Um, what time limit do you have established for individuals addressing
the board for public comment? >> We're current we're currently at three minutes. >> Three. >> Although our policy leaves a 3 to five minute time frame. So I think we should leave the 3 to five minutes in the policy but the discretion is to the
president. The the language is in policy BDDH KD. >> B DDH slash KB >> K D as in dog. >> KD is in dog. >> Thank you. All right. Now, who serves as
the district's freedom of information officer? >> Miss. >> Okay. And that was >> that's the same person operating officer. All right. Next uh question is who serves as your non-discrimination
coordinator, your title N coordinator, and your complaint managers? I did find non-discrimination coordinator and complaint managers in JFC. Um, but I did not find an official listing of a Title N coordinator. Can
you help me with that information and let me know if JFC is is up to date? >> Yeah, we um >> Eric Wowski is the Title N. >> I'm pretty sure that's listed in our policy. Just have to
>> I searched Title N coordinator. It may be listed just a little bit differently. So, my search didn't work. Um, okay. So, the non-discrimination coordinator also serves as the title N coordinator. Is that correct? >> I believe. >> I believe so. >> Okay.
I'm just trying to find where it's listed. >> And are these complaint managers correct? >> Ones we have listed. >> Are you looking at JB KB? I'm looking at JFC. It's got James Britain and Anita
Sehol. >> No, that is that's not correct. >> Is out of date. Okay. Who should I list? >> I'm sorry. I having a hard time seeing what was the policy. That's okay. JFC. >> I'm sorry.
>> Which policy are you looking at? >> JFC. It's the prevention of and responsive response to student bullying policy. >> Um, James Britain is correct. Um, I would say that Anita Seol uh, if it is the Lake Position is replaced with Megan
Mike's. >> Could you spell that for me? >> M E G H A N M I K S. >> Did you say M as in Mary? I K. Correct. >> Okay.
>> And just to clarify, uh, that also ties in with our uniform grievance policy. Yes. GAC. And if you look at that last paragraph in there, it states that >> the district's non-compli non-discrimination coordinator be appointed as one of the compliant
managers and also does talk about our title N coordinator is also our non-discrimination coordinator. So that that language ties together with what you were asking and looking for. It's already defined by policy. So >> So we will list this information to
cover your uniform grievance procedure, your um title n sexual harassment grieving grievance procedure. um as well as complaint managers and non-discrimination coordinators in the personnel section as well as the
students section including the bullying policy. Right. >> So would these be the same complaint managers regardless if it was a an employee or a student or a community member making the complaint is that's who's listed in our policy
correctly. Yes. And >> we also we also reference our regional superintendent as part of that. process if there's further complaints or you know somebody's looking to appeal our decision. Okay,
that re I'm making a note to look into that regional superintendent language at the editing meetings. Um, in the draft it will just list the the employees at the district. Which policy is that listed? >> Um, that's our uniform grievance policy.
G A C A K A. If you >> if you head down towards the uh decision and appeals >> discusses that process. >> Okay. Y >> this one here. Okay. >> Step three, right? Yep.
>> All right. All right. That is all the questions for today on the schoolboard section. So next we have general school administration. Um we talked about your vision, mission and goal statement for the district as a
whole, the school district philosophy. Um do you have any customized goal statements that you have just for guiding administration specifically? >> Yep. There are five goals. >> Where could I find >> values? Sorry. There are five five
values and a total of 10 goals that fall under the five values. >> Five values and 10 goals. And >> it is on our district page, >> your district website. >> Yes. >> Would I find that under district information
and administration? So, we just recently updated our uh web page, but if you look under if you type in values, the value statements are listed underneath the mission statement.
And our goal should be outlined in our strategic plan. >> Okay. If I have any trouble finding it, I will reach out to make sure that I have that correct. >> And it's listed there. I just pulled it up. >> Okay.
>> Believe it's also listed um under AF in the foundations and basic commitments as high school district 11 value statements under the mission statement as well.
>> Correct. um AF we were going to be putting into policy 130 in for the school district overall um philosophy. Is that correct? >> Are you asking more about a strategic plan? I am just asking if you have
customized goal statements to guide administration. And that is for this policy here under general school administration goals and objectives. And again, we have template language here, but would prefer to replace that
template language with your customized goals. Uh >> so we do have a strategic plan that's in place through 2027. >> Okay. >> It's on our website. So if you go to our website and search for strategic plan,
it will >> the 10 goals are >> come up. >> Okay. >> And those are our priorities, goals, indicators, and strategies as a school district. So, I think that's maybe what you're looking
for. >> Okay. I will confirm if necessary to make sure that I have that correct. Thank you. All right. Does the district receive federal impact funding? I'm actually
moving on to section four now. Operational services federal impact funding. >> Uh just title grants, nothing. No impact funding. >> Okay. >> All right. Do you have a goal set or a
range or percentage for year-end fund balances to revenue ratio? >> Yes. >> And what is that? >> 33%. >> Would that be no less than 33%. Is that correct? >> That's a target. Yes,
>> 33%. Okay. Um, in the revenue and investments policy, the default sample policy lists all authorized investments for the district. Um, alternately, we can just refer to state statute. Do you have a preference there?
If you list them, press will send you updates anytime those do change. Um, otherwise, and then it just has them there handy for you to read. Um, otherwise we can refer to state statute >> and have it be more consolidated.
>> We have a policy DFA. >> Is that similar to what you're looking for? >> Um, it is similar but let me show you. I think it's more like state statute versus here's a list of all of our
investment. >> This is just it's not the ones that you're choosing to invest in. It's it's all the ones that you have the opportunity to invest in. So here we have in authorized investments. It says the chief investment officer may invest district funds in one or more of the
following. And then it lists this this long list here. Does this tie back to school code 3501 or is that cited somewhere? >> This ties to
30 ILCS 2352. So alternately instead of having that list of 13 items >> would be this sentence here. And I know that's kind of small, but it would just say in any vest investment authorized in 30 LCS 235.
>> What do you see other school districts adopting? >> I would say honestly it's it's varied. It's it's very mixed. So some really like to have that list here just so that it's it's right there and you don't have to go to the statute to read it. Others
prefer a shorter and more concise policy. So, it's your it's your just your local choice. >> Mr. Dumbroski, do you have a preference? >> Um, as as long as we're referencing the Illinois Public Funds Investment Act, I
I don't have any issue one way or the other. I know that we're referring to um a section with authorized investment investments with pages that um come from the treasurer manual and I'm not sure that the treasurer manuals posted on our
website. So um it's kind of like some references that I'm not necessarily sure are updated regularly. Um so I I don't have a preference either way. Miss >> Lopez, do you have a preference one way or another?
I personally would like the list right there like a you know one-stop shop like you said >> just to have it broken out versus now you have to go to the legislation to see what all that is. >> Yeah, >> we can go ahead and put it in the draft and you can always change your mind
later. go ahead and have it in there for you >> because even even the details seems I'll call it generic enough that it's not specifically identifying these stocks and these bonds and these >> right >> and it's just saying the ones that
you're authorized to invest in. It's not something you have to keep up to date as far as which ones you are investing in. M. >> So, um, does the district issue credit and or procurement cards at all? >> Yes. >> To any staff members? Yes. And do you
ever issue them to board members? >> Not that I'm aware of. >> No. >> No. >> No. >> Okay. >> All right. Do you have an established maximum balance for district revolving funds? on the cards.
>> I'm sorry. >> On the credit card number. >> No, I'm sorry. This is a moved on to a different topic. So, any revolving funds that you have in the district, do you have a a maximum balance established or alternately it can just say an amount approved by the superintendent
consistent with the annual budget? So like a a stash essentially is what and that's >> yeah something that is kind of reimbursed regularly if you've paid expenses out of it um that you have
>> so we have several policies we have like a petty cash account we have purchasing authority purchasing all that's rolled in from DJ through >> sometimes this what I'm asking about is referred to as an impressed bank account
impressed being I am p r e s t not like very impressive >> Lauren are you familiar I'm not >> um I believe uh can you repeat the first statement that you um that you read >> the question
>> uh I believe you had a an example of what the language could could read >> it will either say that the funds are limited to a maximum balance of um the default in the sample is $1,000 or it could be whatever the district has
established or it can say that they will be an amount approved by the superintendent consistent with the annual budget. >> I believe what is in our current policy is the the latter. Okay. >> And I just need you to find where it states that.
>> I'm going to mark the ladder, but let me know if I need to change that. Um, and who what are the district's requirements for signing of checks? So, first of all, do you require two um signatures?
And if so, is it two specific um individuals? Do you only require one or is it two of a list of possible individuals that can sign checks? >> Policy DK has a section called payment
by check. Might that be it? It says signature of the school treasurer alone is required. >> Okay. >> For all board of education checks drawn from these particular designated funds. One authorized signature on file at the
proper bank shall be required for all impressed and student activity checks drawn on school accounts. >> Now this la this policy was last revised in 1997. So I just want to double check that that is your current
practice. >> Uh I would say it is our current practice. However, we have a treasurer and an assistant treasurer and both are able to sign. >> Okay. And only one signature is required. >> Only one signature. >> So it would be either the treasurer or the assistant treasurer.
>> Correct. >> Thank you. All right. Does the board board permit loans between activity funds? >> I've never been asked. Well, the next question is if you do is does this require board approval? So,
I'm going to say it probably doesn't require board approval if you've never been asked. >> Well, I don't know how long you've served on the board actually. >> Two years shorter than Mr. Dumbrossski. So, >> okay. >> Which is more than 10. So, I'm not
aware. I I don't if an I believe if an activity fund required borrowing, it wouldn't be from another activity fund. >> Okay. So, no loans between activity funds. >> All right. Um the next question is about
the mandatory catastrophic accident insurance coverage. Um, does the district provide that or are you potentially claiming an exemption for that from that? >> We provide it. >> You provide it.
>> Okay. All right. So, next we move into transportation. So, I have a quite a series of questions about how transportation is provided and how that all works in your district. So my first question is
there's the typical uh providing transportation for all students who reside 1.5 miles or more from their assigned schools. Is that how it works here or is there a different situation? >> So that's part of it. It also depends on
whether they have to cross um streets and things like that that may be deemed unsafe. >> Yes. I'm sorry I should have mentioned that that includes any hazardous travel. So 1.5 miles or more or anything that's deemed hazardous? >> Yes.
>> Yes. Okay. Um and then do you provide any non-hazardous transportation within less than 1.5 miles from an assigned school? >> Yes, with an associated fee. >> Okay, perfect. That was my next question. Do
you charge for it? Yes, you do. All right. And um do you seek state reimbursement for transportation to and from locations other than individual students residences? >> Uh are you talking like uh into
transportation for students that are homeless or move out? >> No, I'd be talking more about um a daycare or other any location that's other than the the students residence. So if >> they're going not home but somewhere
else. I'm not I'm not aware of us doing that. >> Yeah. >> So, if someone if a student lives in a uh like a residential daycare, you're considering that to be their >> res there, but if they >> I'm just saying if you're transporting
them somewhere other than where they live. >> Yeah. Do you seeknt state reimbursement for that? >> Oh, do we seek reimbursement? >> Yeah. Um we don't. >> Okay. We don't provide charter services. That's >> No. And I know elementary schools do have students that are picked up at a
child care center, for instance, and brought the parent takes them there and then they're brought to the the school, but we don't have that type of transportation. >> Okay. Does it I have a question. Does it matter if they're getting transported like say to a grandparents house? You
know, sometimes they have a different address besides their residence that even >> I don't know that that that exists for us per se. >> If you if you did do that if you trans because it does say other than your
their residence, but I don't think that that would qualify as part of what you reimburse >> seek reimbursement for. So, um, you just allow them to have multiple addresses that they could potentially be transported to or be transported to
their grandparents house like you said. Okay. >> Um, and then you started to allude to this. Do you provide transportation to and from school sponsored activities? >> Yes. >> Yes. Um, do you contract out your transportation service or do you
>> No, we own all of our vehicles. >> You own them. Okay. >> We do contract for taxi cab services. >> Yep. And our employees are are the are our bus drivers. >> Bus drivers are employees of the district. Okay. >> All right. And what is the title of the
person who determines the bus routes and schedules? >> Director of transportation. director of transportation. Is that also the person who um has the ability to alter um those bus routes and
schedules or would that require the superintendent's approval? >> Well, >> if they're changed, if those routes and schedules are changed. >> Yeah, I'm sure there will be some some notification and discussion, but >> it's it's typically the director >> the director of transportation. >> Just to clarify, is that the is that the
correct title? Director of transportation. >> Yes. Thank you. >> Does the district complain or claim the community eligibility provision for free and reduced price food services >> for one location? >> I'm sorry. >> Yes, for one location.
>> Okay. Perfect. Um, okay. Do you have a dollar amount um that requires board approval for renovations or permanent alterations to
buildings or grounds? Um, so for example, the default is when the cost the total cost will exceed $17,500 including the cost equivalent of staff time. That would require board approval.
Um, otherwise you or you could have another dollar amount or it could just be in accordance with the budget. So yes, there is a dollar amount. I'm looking. Do you need that dollar amount or do you just need to know that we do have that?
>> I do need the dollar amount. >> Is it 30? Guess >> believe the dollar amount that you're probably referencing, Dr. Kimell, is the um purchasing threshold. >> Oh, you're right. Nothing.
>> Thank you. >> Do you want me to not include a dollar amount on this? This is for renovations or permanent alterations to buildings or grounds. >> Uh I do not believe that there is a dollar amount specified. Um >> okay,
>> I am looking for that. >> Um the next question is whether the board wants to adopt policy language on naming buildings and facilities. We currently have a policy on that as well. >> Okay.
>> Um, where'd it go? Um, FFB Frank Boy FB naming names on building plaques. So, the policy language that I'm referring to is more about um what the
name will be. So you're talking about building dedication or naming of a building. >> Yes. So if someone donates >> money and they want the gym to be named after them or a memorial or that kind of thing,
it's not required to be in policy. Um I can show you what the default language looks like. board's primary consideration will be to select a name that enhances the credibility and stature of the school
facility. It just kind of gives you something to lean on when this situation occurs. >> Does does that boilerplate allow that to happen but yet be determined within certain parameters
i.e. board approval? >> Yes. And then there's also an option in there to include a committee criteria that would be considered >> list a list of criteria just to give you even more language to lean on in this scenario. I
say let's let's do that for the draft >> and we can have discussions around it as a a board because we do have buildings um football fields that have people's names on them. So,
>> perfect. >> Uh, boardrooms, >> I made a a note to make sure that we review that at our next meeting or the meeting that we discussed section 4. Um, okay. So, the next question is, does the
board want to direct the superintendent to notify all eligible employees of district paid hepatitis B vaccines and vaccinations? So said another way, are all eligible employees currently
notified of district paid hepatitis B vaccines and vaccinations? >> I don't know that one. >> That's okay. I was going to say I don't >> I would I would say no. >> Yeah. >> Okay. >> I don't think that's a policy
>> item. So no, I will say no is the default and the reason for putting it in would be if you're concerned that employees are unaware about it and you want to provide more notification. So the default again is no. So we can leave that out. Um next question and this is
in the same policy but I'm going to go in a whole different direction and talk about pesticides. um when they are used on district premises, do you notify all employees and parents and guardians of students or
do you maintain a registry of employees and parents and guardians of students that want to be notified and only notify those that are on that registry? >> But we do >> well we we have to I mean with certain pesticides there's OSHA requirements as
far as labeling hazardous uh chemicals. Uh So I assume that just as part of their daily activities they're usually getting that >> they don't um >> it's in policy FC. >> Yeah. Second
>> is it refer to notifying everyone or just um >> personnel students and visitors on district premises. >> So not a registry. >> Is that correct? >> Right. And then back to the to the other
question with with personnel, we do have some policies that are generic um relative to uh disease and infections and our policy of GBEC. Not sure if
if that overlaps, but ours is definitely generic and and isn't specific to Oh, okay. Yeah. No, that's a different that's a different policy topic that I have not gotten to. And in fact, that
one we will discuss more uh at the editing meetings, but I don't have any questions for you on that one today. >> I have a question for you. Do you see a lot of overlap of policies with things that may be in an employee or or a student handbook?
>> Um, sometimes. And we do have a sample uh administrative procedure or exhibit in the sample press policy that outlines >> um things that are also included in the in the student handbook. So sometimes um there are things that should be adopted in your board policy
manual and are also required to be included in your student handbook. And we want to make sure that both of them say the same thing. So, >> um, okay. Next question is, does the board own and control any movable soccer
goals anywhere in the district? >> Movable what? >> Soccer goals. There's a specific law that we have to address in policy. If you do have any movable soccer goals, yes, >> I would think we do, especially on our practice fields, for instance.
>> Well, and on our regular fields, right? So, yeah. >> All right. Does the board allow the superintendent to select personnel on a short-term basis for a specific project or emergency condition before the
board's approval? >> Yes. >> Okay. Do you know the exact 7-day work week for non-exempt personnel? personnel that need to clock in and clock out. Um,
>> you mean the the hours that >> the exact start of the work week and end of the work week that would constitute whether or not they've gone over 40 hours. >> Is it a Sunday to Saturday? >> It is, but I believe that we have a difference. Uh, we have one uh employee
group that has a third shift, so there's an overlap into the day. So, typically it would be Sunday to Saturday, but there is um uh I I need to double check how it's set up for the we have like I said the one group where it's they work third shift
and I I'm trying to remember if there's a a difference in the way that that week is the way it was established. Yes. >> And Okay. So, the typical is 12:00 a.m. Sunday to 11:59 p.m. Saturday. >> Yes. Okay.
Okay, I'm going to make a note that we're looking into a potential difference for a certain group of employees. >> We we also cover uh movable soccer goals under policy EB. >> You want to make a note of that to
incorporate our language? >> Um the language is required by law. So the language that I'm going to give you is is the exact work language required by law on that. Excuse me. >> All right. We talked earlier about I
know when I was asking about the maximum allowable reimbursement amount. I said that was for board members and employees. When I asked about the baggage fees, whether they would be reimbursed and about the uh meal costs, that was just for board members. Is it
the same for employees? >> Yes. >> Okay. Yeah. Are and I want to be you're talking about specific to >> employee uh expense reimbursements for meals where we we talked earlier about
how the policy said midfare and there was also a dollar cap per day. >> Uh I believe they're stated differently. >> Different. Okay. >> And I was going to the travel of I went to luggage. That's why when you >> Yeah. I was combining the two questions. So we talked about both of those for
board members. Now we need to talk about both of those for employees. >> So do would you reimburse baggage fees for employees? >> Yes. >> Yes. >> Yes. Okay. And then you said the meal cost uh limits are different for employees than they are for board
members. >> Trying to find it here. >> I see the same verbage. >> It's polic DLC. Yeah, DLC is the policy, the current policy for employee expense
reimbursements and it does include meals, lodging, registration, etc. So, there is meals >> and it looks to be the same like it's the same. So, midfare not to exceed $50 per day, >> the same as board members.
All right. For teacher qualifications, does the district refi require an official transcript to be submitted for credit? >> Yes. Okay. Um, next question is about now these
this section right here is specifically for professional personnel only. Um, does the board limit the length of suspension without pay? This does not apply to administrators but all other professional personnel.
So either the default is they can be suspended without pay for up to 30 employment days. You may have a different number set or you may not have a number set. >> We have that in policy. >> And this is suspension without pay. But
then the next question will be about suspension with pay. >> I just looked at that policy so I know. The policy GCPD is around suspension of employees. >> So you want with pay?
>> I want both. With and without pay if they're different. I'll tell you what the policy says. >> Do you still have that number? That >> I do. >> Oh, GCP. >> GCP D. >> Perfect. Okay. >> And C, item C within the policy talks
about suspension with full pay. And it says the board and the superintendent may suspend an eligible employee with full pay for any period deemed fit by the board or superintendent. >> Okay. So with pay, there is not a
specific maximum number of days. Okay. And again, I do pay close attention to these adoption dates. This one was last res revised in 2012. So I just want to make sure when we go by what the policy says that it is current practice it does
match current practice. I know without pay there's a process. I'm trying to find that. I remember >> with full pay. And then at the very bottom of that under F, it talks about tenured staff and it says that it follows Illinois
school code. >> Okay. >> For for suspending teachers without pay specifically. So is there not a specific maximum length on that as well? Okay. All right. The next question is about
student teachers. So there is a requirement for you know undergoing certain fingerprint based state and national criminal history records checks and checks of other registries, background checks, that type of thing.
Um for student teachers, does the board include students participating in any and when I say students I mean uh college students coming into the district participating in any field or
clinical experience in that of those that you would pay for the those background checks for or only student teachers. So if I'm understanding your correct your uh question correctly, I'm a
student teacher attached to a university and I'm coming in to not only do my student teaching but also so if they were coming in to do their student teaching you they would be covered. This would be only if they were coming to do field or clinical
experience or would you the university would do their own background checks and so it's asking would you pay to do an additional background check on them as well or go with the one from the university. >> Yeah, that's a good I I can't answer
that. >> We have GBD for our criminal history records check. GB does that for students >> that might >> that one covers whether they're certified and non-certified and I'm trying to think we also had something in
here with the submitting to a fingerprint. I I don't see why we would treat them any differently than anyone else. >> They would come through the university typically. That's and I think she's asking a different question. if they come to the university they already but we don't I don't know that we do an
additional >> because I don't know that we would >> support that but >> well I can go ahead and the default is that you would not do the additional one for um students participating in field
or clinical experience but I can we can revisit it at the next meeting and kind of look at the paragraph more closely. >> Yeah. Thank you. Okay, next we have a section on specifically
educational support personnel and the first question is how often are they paid? And so is that twice a month or every two weeks? >> Twice a month. >> Thank you. And for those educational support
personnel, do you provide compensatory time off in lie of overtime pay? >> Um, so it' be one one and a half hours of comp time in the li of one and a half times their hourly rate for any
overtime. >> I don't know that. I think our I think it's typically overtime. Um, that's what it states in our contracts. It's for the non-contractual, but I'm not not certain.
All right, that moves us into section six on instruction. So ne first question on this section is going to be an educational philosophy and objectives policy. Do you have a
customized statement of objectives for your educational program that you'd like us to use instead of the default language? >> The same as our under our I would put it between our our vision, mission, and
strategic plan statements. Do you have something specific for the educational philosophy? Before we talked about the school district philosophy and then the administrative u goals >> IG maybe policy IG
this what you're referencing >> let's see IG >> I I would yield >> um I think Maybe IG as well. And again, these are from 2001, so I want to make sure there's nothing more updated anywhere else.
Do you want me to use the ones the language from IG and IGA? >> Yeah. For a draft, I we're talking about a six-year textbook adoption cycle, which I'm not >> I I don't think that aligns with our practice.
>> I don't think so. It also references. Yeah. >> Again, looking at the strategic goals, we have one under academic growth that references some instructional goals. >> Um, all it's in the strategic plan on
our our website. >> Okay. >> One is all district 211 students will demonstrate academic growth and then it breaks it down into indicators and strategies associated with those. That might be some content for that.
>> All right. Do you have any schools that are operating on block scheduling? >> Yes, we have one. >> All right. Next question. Um, does your curriculum allow for dissection of animals?
>> That's a good question. My curriculum instruction person is not here, but that >> does it allow or do they, which is you're asking if it allows. >> Well, I'm asking if you want policy language allowing it. Yes, >> we have in the past. I am not aware of
any changes to that. I can go ahead and put it in and we can always take it back out if needed. >> I'm looking for the policy. >> All right. Okay. So, this next policy is called extended instructional programs. And
basically, I'm going to read you a list of 14 items. And I just need you to let me know if you provide that particular item in the within the district or not. So the first one is nursery schools for
children between the ages of two and six years. And I know you're a high school district. Yes. >> But some high school districts do that. So yes. >> Yes. >> Okay. >> Uh before and after school programs for students in grades K through six. >> No. >> Okay.
child care and training center for preschool children and for students whose parents work. >> I believe yes. I think some of our students are are uh staff students go to those. >> So yes on that one. Yes. >> Okay.
>> A model daycare program in cooperation with the state board of education. >> Yeah. if it's state. Yeah, that's why I was I'm not sure if it's >> okay >> modeled with the state board, but >> why don't I include it and then we'll double check it at the next meeting.
A tutorial program. >> I'm sorry. >> A tutorial program. I don't have any other information on what that is. I apologize. I would say yes. >> Okay. An adult education program. >> Yes. >> Yes.
>> An outdoor education program. >> I'm not familiar with the outdoor education program. >> Do you want me to take that one off? >> I think I would leave it on. >> Leave it on. Okay. >> Yes. >> Summer school, whether for credit or not.
>> Yes. >> Independent study, whether for credit or not. Sorry, I'm was reading. >> Oh, that's okay. Independent study. >> I believe we do. We'll leave that on. >> Do you provide a chemically dependent
prevention program for students who are or whose parents or guardians are chemically dependent? chemically dependent. >> Yes. >> With parents. I >> Well, e either the student or the or the >> Are you asking if we do it in house or
if we use a third party? I'm asking if you do it inhouse or actually I'm not 100% sure that that's let me see if the policy gives us any guidance about whether it would be
inhouse or not. I mean, we do we do have some students that use like a THC cream that's protected under law that I don't know if that would be considered a chemical dependency or insulin would be considered a chemical dependency.
>> I think those items, but I mean our nurses would support that. But I as far as um like a recovery or something, I'm not sure if that would even be within our purview. We do have medical administration policies and things of
that nature >> and we have partnerships with outside organizations that provide those services. >> Could you give guidance on defining the chemical dependence because I think that's the the challenge. >> I will look into that for you.
All right. Do you provide antibbias education and activities to address intergroup conflict resolution? >> Yes. >> A volunteer service credit program? Yes. >> A vocational academy. >> Yes.
>> And advanced vocational training andor a career education program? >> I would I would consider it advanced. >> Okay. >> Yes. >> Do you have any additional programs that you would like to add to the list that I just read? >> Yeah, I'm I'm sure we could outline it
in better detail, but can we provide that? Once we provide the draft, you can take a look and see what you think. >> Yeah. >> And then no. Yeah. So >> So we do have some special education programs that we provide. >> Okay.
>> For certain skills and and student needs. >> Okay. So, is that anything that's >> um is it specifically special education as far as like through an IEP or something more general?
>> It's one program is specifically through >> We have we have facilities >> if it's specifically through an IEP. I don't know if it needs to be listed in this particular policy >> like an adult transition program. We have facilities and programs specifically
>> designed and where our students learn versus participating in an IEP in the mainstream school district in the mainstream school that they attend. >> So we have special locations and programs for for students with
>> with educational needs outside their normal school. >> We're required beyond like certain ages to continue So those you do not need to list here. >> Okay. >> Okay. Now this um this next question the
policy is called remote educational program but this does not have to do with any sort of like school shutdown like during the pandemic type of thing. This is asking in general, does the district deliver or wish to deliver a remote educational program in a location
outside of a school building in accordance with section 1029 of the school code? >> Yeah, we have policy for that IGB. >> Okay. >> Thank you. All right. Next up is extracurricular
and co-curricular activities. Do you want the policy to define the terms extracurricular and co-curricular? I think right now right now we have extracurricular defined but it's very vague in policy IGD
>> I don't know that we co-curricular not sure >> I think the purpose is really to explain the difference so that we know what we're talking about and everyone understands it well just to make sure that people understand the difference and what each one is and isn't.
>> Are we using co-curricular? >> It's not listed here right now. >> This policy is called extracurricular and co-curricular activities. >> Yeah. I'm just trying to figure out if if uh if we use if there's any practice that that we use here that would benefit
from defining the two separately. What's the benefit of defining co-curricular for Well, it's it's basically the same, right? It says extra or. >> So, they could be used interchangeably. Am I reading that correctly?
>> Here's the language that would go in. I could make it a little bit bigger. I'm not sure if I can though. classroom required for credit first activity not part of the curriculum not graded not
>> yes >> not during classroom >> I see >> yeah we ours hasn't been updated since 2017 so that might be a consideration So it's not defined in the state law. >> Correct.
>> What would be what would be the advantage of including it? um just to eliminate any possible confusion just because I think some community members, parents, guardians may not know what the difference is between extracurricular
and co-curricular. So, it's just it's just a matter of providing more more information in the policy that's not required. >> And from what I'm reading, the difference is one is for credit and one's not for credit. >> Yes. >> Otherwise, they're the same. >> Otherwise, the criteria listed is the same. Yes.
>> Not necessarily. One refers to um uh curriculum. So if you have to participate in a co-curricular for graduation and there may be a fee associated with it then is that a fee that should be covered whereas
extracurricular you that's more optional where the fee would not be something that we would cover. So >> that is a question about which fees would be covered that we will cover in a future meeting. >> Right. So here when you're defining
something it's it's it's not just credit it's one's optional one's required potentially. So I I >> I think >> yeah I think it's good to have that delineation. >> Okay.
>> All right. The next question is about the requirements for your required no pass no play policy. Um, so here you can see in the sample policy there are a couple blanks and these are just template ways of
wording this. There's several options. Um, is there a place that I can go to find your exact um requirements for academic criteria for eligibility? So what I what I would need is the overall GPA required or if there's a
certain number of classes that the student must be passing, that type of thing. We could also refer to just saying a student must satisfy the Illinois high school at the IHSA um scholastic standing requirements if that's the case in the district. Um and
then we also need the suspension period. So yeah, so IHD talks about the schedules and course load and I KA outlines the grading system. Is this for um extracurricular
eligibility though? >> Um policy JGF- KKKA spectator conduct and sportsmanship for athletic and extracurricular events. That's spectator I'm thinking there's something
>> there's an athletic and activity handbook. Is that what you're looking for? >> Probably. >> That's on our website. >> Yeah, that's probably what I need. >> And it's not in the policies. It's >> okay. It is a policy requirement. So, it may be in there somewhere, but I think I
would feel very comfortable using what's in your athletic handbook. Um, would I just search athletic handbook on the website? Um, >> or how could I best find that?
>> I wonder if that's in the student handbook. >> Um, if you click that one and then there's policy and procedures is the second one. >> The second link. >> Oh, do I need to go back? >> Oh, nope. Go back to where you just were.
>> Go back here. Okay. There. >> Athletic activity. Okay. Um, all of those links are to specific things within our athletic connectivity. >> The word eligibility didn't bring anything. Uh, there's an eligibility check sheet
above. Let's see. >> Students who do not meet the 2.0 gradepoint average, >> oh, I just saw it. >> Will be placed on >> eligibility guidelines. See >> IG DB participation in athletics or
competitive activities >> IG DB I >> must achieve a 2.0 know at the end of the semester pass all other courses. It's in there. Yeah. >> Okay. And does this match the other document? >> It does.
>> Oh, and then >> and it says until the academic criteria is met. >> Until the academic criteria is met, >> are they allowed to return? >> Okay. So, it's not a specific number of days. It's until the specified academic
criteria are met and the GPA required is an overall 2.0. All right. Thank you. Okay. Okay, with regard to approval of textbooks and instructional materials, um the default just again talking about
uh governance best practice governance practices for board work would be that the superintendent approves textbooks and instructional materials according to the standards established in the board policy. Um, a couple of options are that the board actually adopts the textbooks and
instructional materials based on the superintendent's recommendation or that the board adopts all textbooks and primary instructional materials and the superintendent approves all other instructional materials. So, how does that operate here?
>> So, our policy is under ED. >> I'm sorry, could you repeat that? >> ED. Thank you. And then I I aa is the selection of the materials. And that one specifically says the
superintendent will recommend to the board of education adoption of books found to be acceptable. >> Okay. Um so it's a fairly recent option um to add the primary instructional materials. Is that something the board's interested in or do they want to approve
everything? >> Can you define that? >> Let me go to the sample policy real quick. It does not have a definition. it is. It says that the alternate provision, the bottom one here, is for a board that does not have the capacity to approve
all instructional materials. And so it gives a little more flexibility that you're adopting the primary instructional materials um and delegating authority to the superintendent to approve all other
instructional materials. I'm not aware of our dividing those versus all instructional materials which are presented to the board as recommended by the superintendent. >> So currently the superintendent
recommends and the board approves the board adopts everything formally. Okay. Thank you. All right. Next question is, does the district have a bring your own technology program?
>> Okay. >> No. >> And just for clarity, we provide devices to our students. Is that what you're asking? Do students bring >> you provide them so they wouldn't need the teacher would never say, "Okay, everyone." >> Correct. >> And go to this, you know, website so we
can all >> do something together. Yeah. >> Okay. Um, next question for you. This is now access to electronic networks. Would the board allow an administrator,
supervisor, or other authorized person to be allowed to disable the filtering device for research or other lawful purposes? Is the is the filtering device on your district network ever allowed to be disabled by an employee?
>> No. I would say I'm I'm trying to think of our technology team to disable restate your >> So would they be able to disable the filtering device on the electronic network because they need to do some
sort of research that's currently blocked by the filtering device or for some other lawful purpose? or is the procedure or the policy that the filtering device is never disabled? I don't know that I can accurately
respond >> to that because I'm thinking if there was something that by law that needed to be done that we do have staff who would be able to disable that if need be. >> I can mark that one for us to take a closer look at the language in the
draft. Do you have a sample of >> I do. >> Would that be like disabling for like educational purposes? Like if a teacher wanted the kids students to visit a certain website that they would just themselves disable that filter? >> No, it would be an administrator, a
supervisor or another authorized person. >> So this the teacher wouldn't just be able to on the fly do that anytime. Um the language here There we go. So, the superintendent or designate shall enforce the use of
filtering devices. An administrator, supervisor, or other authorized person may disable the filtering device for a bonafide research or other lawful purpose, provided the person receives prior permission from the superintendent or system administrator.
And >> it does say in policy JFCB, an administrator, supervisor, other authorized person may disable the filtering device for use by an adult for maintenance, bonafide, research, or other lawful purpose, provided the person receives prior permission.
>> Okay. Thank you. >> So, we will put that in. >> Thank you. All right. I mean, to clarify, you just because it's in your current manual doesn't mean you have to keep it. We can change it,
but you want to keep that language. >> Well, and that's what was my question. If it's something lawful purposes like someone should be able to >> dismantle or to to pause >> or pull it off the server at that time. So,
>> okay. >> So, we will keep that and and it does say they must receive prior permission. So, >> right. >> Um All right. So, do you does the district require students and parents and guardians and or staff members to
all sign an authorization for electronic network access? >> Yeah. Through the infinite campus enrollment process, I believe they have to sign a document, a form. >> And does that apply to both students and staff members or just students?
>> I know for sure students. Staff um that's a Good question. >> Okay. Why don't I put in that both of them are signing because that is the most common, but then we can always delete the staff member part if you find out that they are not being required to
sign. >> So, are you referring to like a technology use acknowledgement? >> Yes. By >> them? And that's a good question. All right. There is a policy on field trips. Should your field trip policy
include recreational class trips? The default does not, but there is an optional section to add recreational class trips to have some policy language on that. >> That would be good. if there's a practice of having a senior
class trip or anything like that. >> Oh, recreational class trips, not like a gym class trip. >> So, something that's outside of the curriculum. Yeah. >> Oh, outside of the curriculum. >> Um, >> do do you have those? >> What's What's the question? >> Do you want to have policy language regarding rec recreational class trips
in addition to policy language on field trips? >> I think we have that now. >> Okay. So non-curricular trips >> like a a fun trip. Yeah. >> Well, you have things like after prom
and things like that where is that what you're referring to where it's not >> um I'm not sure if after prom would qualify as you it would be something that they would travel to. Could it be something like to a a performance that's not necessarily curricular? Could
it be a club trip? Something like that? Like an extra like a the drama club wants to go see >> a a show downtown >> and it's not curricular, but it's organized
and transported by the school district. I think we've done that. Okay. Well, we'll put that language in then. >> Okay. >> All right. Next question is about community resource persons and volunteers
and asking whether or not you forbid by policy the use of any convict convicted felon as a volunteer. So, you're going to be required to forbid certain, you know, felonies,
but this would be extended to any felony conviction in that person's record at all would forbid them from being a volunteer. >> I don't know that I see policy on that currently. So currently our policy identifies
specific offenses. >> Okay. And that's the default. Um it would be an option to broaden that >> volunteers. >> Um trying to see if it says talks about employees
>> certified or noncertified. Yeah, this is not not referring to employs who come in and read to the classroom or um that type of thing. >> I'm not aware of. No, cuz like a parent
or somebody like that who wants to help out. We're not >> the only thing we have the system in which we scan their Yeah. So I I don't >> So probably the default as far as the sex offender registration act, the
violent offender against youth >> murder, violent offender against youth registration act, >> but not >> if they I don't know stole a car when they were 17 or something like that. >> We currently don't have anything listed
right now. Okay. All right. Does the district allow early graduation? >> Yes. >> And do they need to finish for seven semesters to qualify for that?
>> They need to finish the state regul the state requirements for qualifying to graduate. >> Okay. But you don't require them to finish seven full semesters. >> Our policy now just states they've met all graduation requirements.
>> Okay. All right. I have got another list of this time it is whether you allow high school credit for nondist experiences. So this would be something they do outside of the district. Are you going to give them high school graduation
credit for this? >> What? >> We do. >> Well, I have a list of specific items. So, do you provide credit for distance learning courses, including virtual or online courses? >> Online courses. >> Yes.
>> Okay. Um, foreign exchange programs. >> Yes. >> Summer school or community college? >> Yes. Dual credit. >> Yes. >> Foreign language courses. >> Yes.
>> Again, non-district experiences that you're giving high school credit for. >> Yes. >> Okay. Um, tech prep partnership for careers program. >> I believe so. >> And the final one is a vocational academy. >> Yes. >> Yes.
>> Okay. Next we have uh PE substitutions um and course substitutions in general. So do you allow substitutions for PE and other required courses with related vocational or technical
education courses? >> So yes. >> Okay. Do you allow substitutions for students who are at least 16 years old for PE and other required courses with participation in a
registered apprentichip program? >> That okay. Um, do you allow a substitution for one year of math with an advanced computer science course? Ask me specifically one year. I'm not
sure if it's what that entails off top. I would need to find it. I know that there is some allowance. >> Okay. Do you allow substitution for PE for marching band participation?
>> No. >> No, it will be health just health services. >> Yeah. I don't I don't think >> wellness >> our our PE program is tied into our wellness program and uh the way it's broken out um our PE program I think is is
>> you can't substitute athletics out or anything. >> You can't substitute anything. Okay. >> Yeah. It's it's part of our mandatory curriculum and it's integrated with our wellness programs. >> All right. Um so that would go for ROC. Do you have ROC at all? >> Uh we partner with I think district 214
on a case-byase basis. So >> but again it wouldn't substitution one but we we would accommodate a student interested >> for doing our OTC but they wouldn't get a substitution. We had a 211 student that wanted to go through ROC, we'd work with our
>> neighboring district, but we do not have one. >> Okay. And >> and but I I do want to go back to the the PE course because it is tied into wellness, but there are exceptions depending on and that would be for junior or senior students. Um that would
have to have specific um agreements based upon college um applications and things of that component. That's actually my next question. Um, so the two options there
in addition other than intercolastic athletic participation would be um would you let them substitute PE for academic class enrollment required for admission to an institution of higher learning >> and also for an academic class required
for graduation from high school? >> Yes, but that's part of Yeah, that's part of her. So not athletics but yes on the required courses. Okay.
Um is there any PE or other required course substitution allowed with the district's volunteer service program? Sorry, I'm thinking through. Um, >> repeat the question again to make sure that I >> Does the district allow substitutions
for PE and other required courses with the district's volunteer service program? >> I don't know that we do. >> Okay. I I will want to come back on that one for volunteer. All right. Do you have a program
um that allows seventh or eighth grade students to attain high school credit toward a high school diploma? >> Yes. >> And do you allow seventh or eighth graders to participate in the course where they
attend school? Um as long as the course is taught by a teacher licensed for the content and grade level of the course. >> Yes. All right. Do you grant foreign language proficiency credit? >> I would say yes.
Yes, because we have Yes. >> Do you grant other credit for proficiency on the basis of a local exam for independent study or work through another institution? >> That's not two separate questions. Do you do either either of those things would be a yes or a no.
>> Yeah, they can get the the certification. >> Okay. Do you recognize validictorians and saludiatorans? >> No. >> No. Okay. >> All right. Now, your your different um
schools, are they geographical school attendance areas? >> Yes. >> Yes. Okay. So, we're talking about um requests for
um intist intradist transfer. >> Do you allow that? And if so, we'll talk about how how you might allow that. So one would be uh residency um if there's a residency change there are
also some safety and security >> um the safe the the safety and security one is actually in a different policy. So, this one would be um would you grant a request because the student the
parents or guardians demonstrated that a student could be better accommodated at another school not regarding an unsafe the unsafe school act um or um another criteria when
fill-in- thelank provided space >> if there's a program offered over here >> but not offered at this building. Yes. >> Just case by case. Yes. >> Yes. Okay. So, when parents or guardians demonstrate that student could be better accommodated at another school provided space is available.
>> Yes. >> Okay. Thank you. All right. Does the board want to allow non-public school students do you allow non-public school students to participate in extracurricular
activities? Yes. So if we have students that I might be speak on. >> So if the student is attending a private school in the area, are they allowed to participate in the district's extracurricular activities?
>> Yes. And I believe that would also Yes, that would also apply to homeschooled students. So private schools or home home schools? >> Homeschooling. >> Yes, we do. And is there a requirement to particip to be enrolled in the district at all to
say participate in at least one half of the regular school day excluding lunch or is that not a requirement >> or a non >> in order to participate? >> Yeah. clarify >> like in order so for those private
school students or those homeschool students are they required to be enrolled in a half in half of the school day at all or not? >> No, they're not. But they do need to meet the same similar educational
>> eligibility criteria >> of the attending students. >> Yes. >> Okay. The next question is about students transferring into the district. Um, so they're they're transferring into the district from another district,
whether it be in Illinois or somewhere else. Um, and they have been suspended from their prior suspended or expelled from their prior school. Um, would you require them to serve the entire term of
their suspension or expulsion before being admitted regardless of the reason for the suspension or expulsion? Um, under policy JGE, all transfer students serving terms of suspension or expulsion from any public
or private out of state or Illinois will be reviewed and may be expected to serve the entire duration of the suspension. >> Okay. So you would not 100% of the time require them to serve the entire suspension or
expul expulsion period >> prior to enrolling. >> Right. It's saying that you would review it. Okay. So then um would the board like to allow a suspended or expelled student transferring into the district to complete the suspension or expulsion
term in an alternative school program or alternative learning opportunities program? >> That is also at the at the discretion of the board. >> Okay. >> Okay. Moving in a different direction entirely. Um, do you require foreign
exchange students on a J1 visa to pay tuition? >> I don't know. I don't know that offh hand. >> Okay. Um, the default is no, but I could put that language in if you'd like to look at it
in the draft. And >> so I'm looking at our current foreign exchange programs and foreign exchange students. is under J E C B A J E C E A >> J E C B A
>> O B A There's two components there. What was your question again? I apologize. whether >> if they are on a J1 visa if they would be required to pay tuition >> doesn't say that
>> it doesn't yeah >> do you want to look into that further >> we can revisit that when we cover section seven okay do you accept non-resident tuition students. And do you want to adopt policy language
to wave non-resident tuition if the student is the child of a district employee? Okay, we're getting close to the end. Thank I know we're over the time we um said is that all right to keep going? We're almost done.
Okay. >> Um, what is the date that you require proof of health exams and immunizations? Is it October 15th, which is the state law date, or have you moved that up?
talks about our incoming freshmen of having by the first day of school. >> Okay. Would that apply to any requirements for any grade? I know there are Let's see. I'm looking at our current policy, JHCA.
>> And there's also one there for transfer students, >> right? Which is 30 days after they transfer. Um there's proof of immunization against meninja coakal disease required for students in grade 12. Would that be the
first day of school as well? >> I think again this this has been revised since 2013. So I think we probably need to have discussion around >> okay >> updating this. The state law requirement is October 15th unless you have moved it
up. >> Okay. >> For your students. >> Well, our first day of school will be before October 15th. So, >> well, Right. Right. So, but I'm just asking She said it applied to 9th graders and I'm asking if it applies to
requirements for 12th graders as well. That's that's also the first day of school. Or if >> if we wanted to keep it in alignment to what the 2013 policy says, it would be prior to the first or >> by the first day of school. >> Your question was for immunizations
though, correct? >> Immunizations and proof of health exams. >> Okay. And this sample policy on here refers to kindergarten and sixth grades, but your draft will be customized for high school students only.
>> And for immunizations, this refers to the Illinois Department of Public Health. >> It's embedded under the physical examinations. >> Okay. This next question is about students that are parking their vehicles on school property. Are they required to
um have to do you require written consent to school searches of student vehicles while they are on school property without notice and without suspicion of wrongdoing in return for the privilege of parking on school
property? So, do they sign written consent to school searches of student buildings while on or student student vehicles, sorry, while on school property without notice and without suspicion of wrongdoing? So, um, we do
allow that and it's under JFG currently and it says that to protect the safety and wellness of students and school personnel, school authorities may search and inspect lockers, desks, parking lots, and other school property and equipment or controlled by the school
district, including a variety of different things here. What I'm asking if is if students are required to sign that they acknowledge that >> um in order to receive a parking pass or >> in order to be allowed to park on
student property or in school property >> that's not outlined in the current policy. >> Okay. Do you want to double check the procedure for providing school or you know permission to park on school property to see if they're doing that?
>> See, >> you don't have to do it right. This >> I don't know if there's anything when you in order to apply for a parking pass. I don't know if there's anything included in that. >> I know that there's another policy outside of this one. I just can't find it
at the moment regarding student having um vehicles on property. So >> there's policy JF JHFD. >> Oh, there it is. That's what I was looking for.
>> Parental permission is required. >> JFG does talk about searches of vehicles. does not specifically state that they are signing something, but it says >> it says by obtaining a parking sticker or tag, students give consent for
possible search of vehicles. >> Yeah, I think you're asking if there's something >> and I'm asking if they if you require them to >> sign something in advance and neither one of these policies. >> No, you do not. Okay. >> All right. Do you need a policy on
school uniforms? Do you have any sort of uniforms at any of your schools? >> No. >> Okay. All right. Next question is about cell phones. You know, there's a lot of talk about cell phone use in, you know, the legislation and all that kind of thing,
but right now, do you allow and regulate cell phone use or do you prohibit use or possession of cell phones unless authorized by the building principal? >> No, there's nothing in policy written.
>> There's no prohibition >> of student housing. >> No, >> I'm sorry. So what what we do there are processes in place at each building but in terms of policy we don't have a cell phone policy. >> Okay. So this is in the student behavior
policy and so the the default is that there is certain policy language of things that can and cannot be done with cell phones. For example, you can't have them um taking pictures in locker rooms or you can't use them for cheating or that type of thing. So that would be the
default. The option would be that there you cannot use cell phones unless authorized by the building principal. So which one sounds right for you? >> We have certain restrictions or requirements around use of cell phones in our facilities
for instance taking pictures in restrooms, locker rooms. >> Yeah. So so use that option. >> Yes. >> Okay. And then um are electronic devices required to be out of sight >> during the school day? No, >> that is not a policy. No.
>> Okay. Um, when a student is suspended, are they um restricted from being on school grounds and attending school activities completely? >> Um, so for example, would that include
attending their siblings graduation? They would not be allowed to do that if they've been suspended. I don't know if it goes into that detail, but I do know like if they are suspended, they shouldn't be at a football game or >> Okay. >> Um, so just to be more clear, the
default language is that they may be restricted. The option is that they shall be restricted. >> So I think >> I'm yielding to >> the default would would allow you to say they couldn't be at a football game, but would allow them to be at a graduation.
shell would be nothing. >> I like I like >> now we right now have May in our policy under JFC. >> Okay. >> 91 11 that's our language right now. >> So they may >> may be restricted >> restricted from being on school grounds
and at school activities. >> Okay. And that's the default. Do you want to stay with that? And is that also the case for expelled students or would expelled students use the shell? >> It it expelled um
>> they may also be restricted. It leaves the discretion. >> Okay. >> The list of things bus riding privileges all of that's listed under that >> JFC. Sorry, I'm looking for a footnote real
quick so I can make sure I'm okay. So, this is on my list of things to ask. So maybe it does apply to a high school. Does do you receive early childhood block grant funding? No. Okay. Um
does the board allow the use of isolated timeout timeout and physical restraint in accordance with the school code and is rules? If so, this is the default paragraph here saying that it cannot be used to discipline or punish a student and that
it will only be permitted according to the ISBY rules and district procedures which will be incorporated by reference into the policy. Um so there would be an administrative procedure that's incorporated by reference use of isolated timeout
timeout and physical restraint or do you prohibit it in all situations in which case we will not incorporate it by reference the administrative procedure and the language would change to say the district prohibits the use of
isolated timeout timeout and physical restraint. um as defined in the school code. >> Can we put it in and flag it and then have more discussion with? >> We could, but our sped department does. They are trained to
>> So it sounds like you need the default the default language, >> right? It would be the default. >> And do you have a district unique procedure or would you like us to incorporate by reference the press? >> We we do have a district procedure of what that entails. Would
you like to send that to me and then I could compare it to ours and see if it's the same or different? >> Sure. >> Okay. All right. Next, we have the conduct code for participants in extracurricular activities. Who is the person
responsible for developing the code of conduct for participants in extracurricular activities? Is it a superintendent or designate, maybe a building principal, or maybe an athletic director or something like that?
Um, sorry. It's okay. >> There are a couple of individuals who work on that. Director of administrative services and director of um, athletic athletics. Sorry. >> Director of administrative services and
director of athletics. >> Yes. Do you want an extracurricular drug and alcohol testing program for participants in extracurricular activities? >> Trying to think. >> And if so, is it all extracurricular
activities or just athletic participants? >> So, we don't do random testing >> but not because of athletics. So just to back up a step here, we we have have a conduct policy, but you're
saying somebody else develop the it's not incorporated into the board policy. >> Um the board policy is going to say who is responsible for developing the code of conduct. But if the board already has a code of conduct like we have it for
JGF KKKA in our policy right which ties back to the school code 524-24 right so if you go to our policy so in in the press sample what it does
is it again focusing on board work just talks about what the code shall include clude and who is responsible. Um, but the conduct code itself is not adopted into board policy. What we do, what we recommend is having it as an
administrative procedure instead of adopted by the board into the board policy manual itself. >> Sure. But I mean, we we clearly outline for both the community, the students, um, what our expectation is when you
look at our policy. And it's So it's JGF >> right there. Right. So that that covers and it and it's tied to that reference there on the school code. >> Oh, we do have a pol a sample policy that covers this topic which is in the community section, section 8, which we
haven't gotten to yet. Um so this is a little bit different than what >> Okay. So >> we're referring to in this section. >> So So you're saying be a separate >> the one I'm referring to is for students conduct for students whereas this is um
attendees this JGF >> so you're referencing okay so we'd have because this one is for students parents and others so you you separate the parents and spect or students and spectators where we have the same
expectation for everyone >> the the one I'm talking about is for participants in the activities as opposed to spectators. >> Okay. >> So, not just students but for participants in the program.
>> Yes. So, regarding uh drug testing, I think what I heard you saying is that you do drug testing for anyone but not a specific drug testing uh drug and alcohol testing program for extracurricular participants.
>> That's correct. >> Okay. Okay, one more list of items to see if they are offered by the district. Just confirm that you have health services supervised by a qualified nurse. >> Yes.
>> Educational and psych psychological testing services and the service the services of a psychologist as needed. >> Yes. Social worker. >> Yes. >> Yes. >> And school counselor. >> Yes.
>> Okay. Okay. Next up is um undesated medicines. So administering medicines to students. Do you have um school district supplies of undesated medications? meaning that they're not prescribed to a
specific student but can be used for any student >> like cold medicine and aspirin. >> No. Um the specific ones I'm asking about are asthma medication, epinephrine injectors and glucagon. >> We have a policy.
>> It's we have a policy associated to that to allow the administration of that from authorized personnel. >> Okay. And so the district does um have an undesated supply of those medications. Do you know what policy that is or or whether they have all
three of those? These are the ones that are allowed by law for them to have. But I just need to verify that you are keeping those supplies. Um otherwise you won't want that policy language stating that you have those available. >> We do. >> You have all three? >> Yes.
>> Thank you. I think that is that the JHCB? >> Yeah, it's in there. >> Um, that one looks like it's only referring to anaphilaxis. >> So, asthma medication,
>> administration of undesated medication. >> Yes. >> So, you look at JHCD just >> Oh, I'm sorry. I was on JHCP. There's two, right? >> Okay. >> So, that's the other one. >> Perfect. >> Asthma, epinephrine,
>> and glucagon. >> Yes, we'll also list opioid antagonists, but I didn't ask you about that one because those are required. The other ones are optional. >> Okay. Um, do you maintain special education facilities for children's
children with disabilities at all? >> Yes. And if so, do you also have a undesated supply of oxygen tanks that is not currently listed in the policy.
So, you're allowed but not required to have an undesated um supply of oxygen tanks if you maintain special education facilities for children with disabilities under the school code.
>> I don't think we have a supply of them. >> Okay. I'm noting it out. If >> maybe if the student requires them, they could provide extra tanks or something of that nature, >> right? But you wouldn't have an undesated supply. Okay.
>> Um, do you belong to the IHSA and have certified athletic trainers? >> Yes. >> Okay. For door-to-door solicitations, when you have a student fundraiser, do you have any sort of um prohibition or
discouragement of students doing door-to-door solicitations, basically in the fundraising policy, it says that student safety must be paramount and the options are to add and door-to-door solicitations are
prohibited or and door-to-d dooror Solicitations are discouraged. >> I believe ours are discouraged, not prohibited. >> Okay. >> Does the district currently collect any student biometric information?
And do you intend to collect any student biometric information? >> I don't think we currently do. Okay. >> I don't know if we would intend to. Okay, completely different direction here. Um, do you allow requests to
include scores from college entrance exams on the students transcript? Do you allow requests from students to include scores from their college entrance exams on their transcripts? >> Like their ACT, SAT, Yeah. >> etc.
>> on their transcripts? Mhm. >> No, I don't believe so. >> We are so close. We're now to section eight. >> So, I'm just going to pause because we haven't taken a break. How about how long? Just in case. >> We have two. No, I have three more
questions. >> Okay, perfect. Thank you. >> Great. Especially for those who are live streaming us. >> Yes. Um, okay. So, we have, "Does the board allow community organizations to use school facilities?" >> Yes.
>> Yes. >> Do you allow but regulate non-school related organizations to advertise and distribute materials in schools? >> Yes. >> And What do they advertise?
>> Okay. >> Does the board sell commun commercial advertising space in the district? >> Not at this time. >> Okay. Okay. And last question is, does the district
want to require all parent organizations and booster clubs to have 501c3 status? >> Question. Some do. Do we want to require it? Lauren, we're going to defer to you. >> I'm sorry. Was your question. Do we want
to? They all have it. >> Yeah, that's what I thought. >> I'm just asking if it's required. Do you require it? >> Um I don't know that we require it, but I know that they all are. Um I would recommend that we have that policy to review. We can take a look into it.
>> Go ahead and put that language in. Okay, that's it. That's the last question for today. >> All right. Thank you, Miss Powell, for um >> No. >> All right. >> All right. Well, thank you very much to
you and your colleagues for first of all for coming in and going through this exercise with us. >> Thank you for having me. >> And we look forward to next steps. >> Yes. >> Uh thank you to any and everyone who watched us uh via live stream. And uh
quick question. Do any board members have anything additional to ask or comment on? All right. Seeing as no additional items on our agenda for this evening, I hereby call the meeting adjourned. Thank you. >> Thank you. >> Thank you.