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[Music] [Music] forum present uh I call this meeting of
the board of education to order the board would like to welcome the audience and thank you for attending viewers may watch board of education meetings and board committee meetings live at tcaps.net/board recorded meetings may be viewed on demand at the same address please rise and join Miss Jackson's third grade
class from Westwoods Elementary in the pledge of allegiance to the flag of the United States of America to the for it stands one nation under God indivisible with liberty and justice for
all class today so we appreciate and always enjoy um we are now at the review approval portion of the agenda i do know that obviously we have to have one change uh to the agenda um with in regards to
discussion for a new board member um is there any preference for where we place that i was going to place it at the end of discussion but if anyone has any strong feelings that's good all right then that will become uh se item
E um is there any other changes to the agenda can I pull one thing yep and that is it is just because I have one question it
was I thought it was on the uh capital projects facilities storage i just have one question on that one so this would be D I D1
d1 first start D1 D1 yeah exactly yes so we can uh pull that one item off that uh why don't we make that E and we'll put the board member discussion to F any other changes
okay do I have a motion to uh to approve as amended i move to approve the agenda as amended i second second all right uh Tammy please conduct a roll call vote um Trusty Moon yes trustee Pat yes trustee
Hardy hi trusty Schmidt yes and Trusty New Bale yes motion carries okay moving on to recognition defer to Dr my mind okay so tonight uh the first item we have is our uh TCAPS Compass Award winners and so I know we have a lot of
excited uh folks and and some well-deserved recognition so I'm going to go ahead and pass it over to Connie Taylor our associate superintendent to introduce our Compass Award winners thank you very much for those of you who don't know our compass awards were introduced this year to recognize individuals who demonstrate exemplary
service for the district and also who promote our strategic plan and works of the district and they are nominated by their peers voted on by our union leadership and it's my pleasure to introduce individuals to you tonight and read just a little bit about each one of them when I call your name um can you
just please stand where you are and then at the conclusion when we've done all of the awards we'll ask you to come forward we can present you with a certificate and we'll do some photo ops if you don't mind so we're going to start off with our winner in the ask me this is our maintenance custodial group um Alberto
Deus albert is a longtime facilities employee who has shown tremendous leadership qualities as a lead custodian he's earned the respect of his fellow custodians and he works through hard work honesty and devoted customer service attitude he works a tremendous amount of extra hours filling in gaps
and needs not just in the building at Monasuri but around the district as needed he's really good with students staff and parents and he's one of the most trusted allies in promoting TCAP's values that our community expects um during his employment he's worked in several different buildings throughout the district and has helped
many different staff with various custodial needs he was instrumental during the move to the new building last year his knowledge of district facilities and maintenance procedures has been beneficial as we build a new building administrator in a new building he's always willing to step up and help out when we need something he doesn't
ask for anything in return and keeps a positive attitude it's a joy to work with [Applause] him next we have for our transportation group James Claire and it said "I had an opportunity to know James when working
alongside him this last summer to become certified CPR instructor for the district he volunteered to become CPR certified and then to take it on one step further he became a certified CPR instructor for TCAP staff now James is able to assist his department by leading
CPR classes for other transportation staff to become certified in CPR AED and first aid he's willing to step on and take on more to help TECAPS for great students staff and families we all know how difficult the job it is to work in transportation and how admirable it is
to go above and beyond for his [Applause] colleagues for our administrative group Nate Kepler assistant principal Central High School this is I'm pleased to nominate
Nate Kepler he exemplifies the qualities of an exceptional leader consistently demonstrating a deep knowledge and unwavering attention to detail especially in the area of special education his quiet confidence allows him to lead with clarity and conviction earning the trust and respect of his colleagues and students alike nate's
ability to build strong meaningful relationships with both staff and students has been integral in fostering a positive school culture through his detailed and empathetic approach to the IEP process he has streamlined communications and facilitated a deeper understanding of each students needs
resulting in better outcomes for all additionally Nate has played a key role populating and maintaining our peer tutoring program recruiting and guiding students to support their peers his efforts have created an environment where students are not only academically supported but also fostered in a
community of care and collaboration thank you Nate next for our non-affiliated support group we have Angela also known as Mama Tank Hicks she is a full year she is a full year guest teacher
and coach at East Middle School mama Tank is an Air Force veteran who decided to purposely serve the students of TCAPS she's been one of our building guest teachers for the past three years although she's not a certified teacher yet you wouldn't know it based on her ability to connect with students and
guide them through their lesson as one of the few Black Taps employees she's an essential part of our school's ability to better represent our diversifying community no matter the situation she jumps right in and makes the best of it she is confident intelligent and a positive force mama Tank embodies the
spirit of the strategic plan she puts students first she includes everyone and she makes she works to make sure everyone is successful several times she has shown her leadership skills by initiating positive changes in our building from aligning our guest teacher lesson plan binders to creating a debate
club for students to getting on school ped up with her motivational Mondays she's always looking for ways for students to feel connected to East Middle School and feel better about themselves thank you Mama Tang [Applause]
next we for our non-affiliated administrator we have Erica Lahi director of human resources aka my right hand and sometimes left one too erica is not only a wealth of knowledge for all the TCAPS and HR for the district she's an
incredible leader and team player in the human resource department and across the entire district while Erica's worked at TCAPS and within the HR department for many years she is always willing to learn adapt and grow her mindset and move things in a new direction if that's what's needed for the district and for TCAP staff her work ethic is
unprecedented she's the first to step up to take on roles and responsibilities to ensure HR services are seamless even when we're short staffed erica's positive attitude and amazingly kind heart makes her one of the most incredible human beings I personally have ever had the good fortune to work
alongside erica thank you next we have Michelle Perkins food service cooks assistant Traverse Heights Elementary michelle is one of the best associates I've had the pleasure of working with she is tireless and never stops with two Michelle's in our kitchen I started calling Michelle P the boss
because she was my go-to person for answers to any questions about the TECAP system she can do it all she's also the most organized and keeps everything spotless when I first started as a kitchen lead last winter Michelle supported me as I learned the ropes always available to pitch in anywhere
needed taps is lucky to have an employee so dedicated to their work students and team members working in an elementary cafeteria has challenges but Michelle never loses her cool she is firm but always patient and fair with our kids she epitomizes time to lean time to
clean i have never once seen her slack off at work i wish I had half her stamina if we have special projects Michelle is the first to offer to come in early or stay late if needed it's a pleasure to work with her the boss michelle stays up to date on all food service training nothing gets past her
she is vigilant in keeping things up to code our students can be confident their food will be safe as well as great to eat she is a gem [Applause] next we have Tracy Walters TC [Applause]
Capsa elite administrative assistant at Central Grade Elementary tracy Walters is more than just a lead administrative assistant at Central Grade School she's the quiet glue that holds our historic building together arriving first in the morning and often last to leave she ensures the
school runs safe smoothly with her remarkable ability to multitask and handle any challenges with grace she has a strong work ethic and exceptional time management she is kind and approachable and is adored and appreciated by staff and students tracy shows great respect for
all staff students and parents she works tirely to make sure all of their needs are met she loves the staff and students as an a staple in our school success she puts in tireless hours in and out of the school building because she wants the school to be successful she shows
determination kindness grace love to all who come in contact with her daily thank you [Applause] Tracy and lastly for our TCA teacher group we have special education teacher
Kim Kilderhouse [Applause] we are proud to recognize Mrs kim Keller House for her outstanding service compassion and leadership within our school community kim is a tireless advocate for students consistently creating a kind safe and supportive
environment where all students feel valued and empowered beyond the classroom Kim is the heart of our staff community she is the glue that holds us together uplifting morale and fostering connection through her thoughtful coordination of staff gatherings and events her creativity and dedication
shine in through her planning and beloved traditions like the Halloween smoky spooky snacks the chili cookoff and afterchool socials kim's commitment to service is truly selfless whenever covering classes stepping in as a guest administrator or supporting with IEPs
MDR and parent meetings she's always ready to help where she is needed most she leads by example embodying the spirit of collaboration support and care that defines our East Middle School family thank you Kim for all you do your work is not does not go unnoticed and
your impact is deeply appreciated if all of our Oh I do mom tank would like to say a word if you don't mind she'd ask come on up do you think we can get it when I found out first thank you for this opportunity and thank you for this honor when I found out that I was
getting this award it made me think about the privism of the active duty force and the reserve force in the department of defense in comparison to our permanent teacher force and our guest teacher force um and it just is I
feel like it's that time where we're getting ready to take it to the next level here's a perfect example i can think of two times when our reservist had to really stand in and help carry the weight of the demand on the Department of Defense um this is now unclassified but I was an intelligence analyst i was stationed in Miami and
some of you are old enough to remember um the early 2000s when we had hostages in Colombia as an intelligence analyst in charge of a division I was tasked with trying to help track them well technology was not had boomed like it is now cell phones before the flip phone was barely happening and they were
changing their SIM card so we're having a hard time so we had to come up with a way and it required extensive research we could leave target packages and they had to research it and every Friday like clockwork I could leave as a master sergeant in charge of this great mission
i can leave a target deck for our reser and come in on Monday and know that it was done we had that that confidence because we had that cohesion i feel like right now the state of the department of education is at that crisis mode where it is time for our reser if you will our
guest teacher force to step in and give you guys the the support that you need so I'm looking forward to tomorrow and maybe partnering up with how we can just make that happen as I'm the first sub to get this award i'm excited about it and um I don't take it lightly so thank you
so much guys and teaps go Taps [Applause] all our winners get a picture no it's just a little I feel like it's Oh it fell a little bit yeah yeah she's
I know i was like "Oh she's okay you You should be fine now on their side a little bit it's kind of awkward [Laughter] [Music] thank you let's give a round of applause
thank you thank you to all the award winners awesome people thank you [Music]
[Music] clear out a minute here too yep and we as as everyone don't don't worry about rushing out we but we will start to move on to the next item which is uh oh so in recognition with the
presentation exceptions we do and so uh tonight we have I know multiple students here and so I'll kind of uh get leave it uh with uh our principal Joe Esper at West Senior High we have uh from West Senior High Magnolia Zil Whiskey and
Sophia Wear and I know we have some students as well um from Central High here as well well with the Raptors I believe robotics that I saw in the back so a lot of our our students in our STEM program so uh last week was a very uh
actually last couple weeks have been a very STEM supportive week with all of our robotics tournaments that kids have participated in and opening both of our innovation and manufacturing centers and so uh I know that there's a presentation that um I know we have uh so we'll go
ahead and have our students um with that come on up and uh and give that presentation all right so as for Westing High I'm just going to introduce uh Mr meyers and he can introduce Magnolia and Sophia and explain a little bit about innovation and design class uh so Kale Meyers is um
teaches a number of classes at Western computer science innovation and design a little bit of math a little bit of science widely certified TCAS graduate out TCAPS graduate uh but his first year back at TCA's teaching uh after a number of years at Law School so um want to introduce Mr myers he can maybe give
just two sentences about what innovation and design class is we have it at both high schools uh it's one of the things that we'll we'll run a lot of in the new spaces that we opened up last week and then maybe introduce our two students so I know we're gonna say a few sure
i'm Cal Myers i didn't expect to come up and speak but but the innovation design classes are meant to give students an opportunity to get out of their comfort zone and design their own projects and get into the things that they choose to
enjoy the idea is that they at the beginning they have the opportunity to learn all the different manufacturing innovation and design things that they might get into and as they continue on through the course series they get further and further into something that they choose that they really want to
focus on um these two students here are taking the first semester of the second course and for the very first project they are going to present some I won't take too much what they're going to say but they're going to present some projects of the some of the first things
that that they did heading down that journey towards the things that they have the most interest and this is Magnolia and Sophia i'll let them take it from there [Applause] you get to talk
we are some of West High School's animation design students we made some gifts for each of you from our second semester's first project we wanted to thank you guys for allowing us to be here and have the big space to work in we appreciate being able to finish these
in IMC yeah works sure [Laughter] why don't you grab a grab one or two fortunately they have name tags so we just have to match
i think that one's a little quote on the back a so cool for you sorry it was just ended up being board member it does easier with the name on the front oh thanks very good
is that for Josie she's not here today [Music] very good excellent thank you so cool were the These were made with 3D printers was that what I'm guessing on these yes most of them cool
very good well thank you appreciate it i also know we have some of our Raptors team if you guys just want to come up quick and just uh say hi and maybe uh as a representative just talk quick about the season and mentor can come up too we are the Traverse City Central Raptors
robotics team and we are just here to express our gratitude for this new space that'll allow us to expand our mechanical operations in a totally new way with 3D printing labs the CNC cutters all that will really help our
team advance in our mechanical journey yeah um for years we have basically had like a small room in the back of the school to kind of work and complete our projects over the seasons so it's really such a great thing to have now this like
designated space that we can work and really thrive to our fullest potential as a robotics team so we are so grateful um to the educational board for allowing us to practice in there thank you well it's as well really meaningful for our various outreach events that we do
such as Super Science Saturday for the community so we have that space to host them in now to give um elementary schoolers the opportunity to experience it just want to say thank you guys for all you do thank you thank you who knows that do we have any other
groups um of our STEM groups i do know that our west uh our a lot of our west kids right now are getting ready for the world competition of our robotics team at West Senior High and first group leaves tomorrow for Houston and then Wednesday the second group will go so
they are feverishly I know over in the IMC right now at West High School uh trying to button up I think in fact I think the robot leaves tonight if I remember right um so they are they're gearing up for that and uh both teams both the Raptors and uh um the Titans
teams won awards at the state competition were recognized so great seasons for both and uh again fabulous program we thank all of the mentors and parents and staff that that work with our students in those programs and uh again it's just been last three weeks
have been awesome STEM weeks for us in the district and just so excited what the future holds for all of our kids and uh in a in a school district so again um we can give them all one big round of applause just just a shout out but I think there's a grandma and a grandpa of a
West Robotics student who are actually driving the robot in a trailer um down to the competition so the kids can fly so shout out to grandma and grandpa i think they've been doing it for the past three years so pretty cool very cool
[Applause] um so but yes thank you everyone and it was exciting last week to see the new facilities and uh hopefully that should uh ensure that we can bring home the world's right this this next week because uh they're for it i can promise
you that but hopefully it does uh continue to help uh develop our program for sure so thank you for everything um the final we do have a final recognition today um which I didn't know how to really handle because quite
frankly there's nothing we can decide as a board outside of a board meeting but uh the recognition is obviously for our trustee Holly Holly Bird um and obviously it was an emotional time for the past few weeks uh when we actually had the executive committee to set the
agenda and added the item uh it was obviously the day that we had heard so um I think what I really would like to do is is probably obviously express anything that any boardwin would like to say probably set up something in the
future for a formal recognition that's culturally appropriate that we can take our time and find out i didn't feel like it was appropriate to really ask many questions in the last couple of weeks so I did not come with any formal uh recognition or proposal um
but that's what I would like to do and the board to give myself and Dr van Wagner the ability to do that at a later time and when we can know what the best uh a good way to do it would be so that again anyone can say anything now uh as
well um yeah I know that it's a it was a shock to our system and and a surreal experience that still I don't think it's fully sunk in for me and and I appreciate it and one thing I've told everyone is regardless of what you think you knew about her uh she was a a wide
ranging uh person who had ability to really talk to anyone uh regardless of of belief and bring people into a better common place um it was a rare a rare quality um so she will be missed yeah i just wanted to say that um I didn't know
Holly um before she ran for the board and um um I instantly um could feel her passion for children and just her dedication to our community and um her service on curriculum and finance and the
sustainability committee um amazing board member that just always had such a positive calm demeanor um she will be so dearly missed just super hard
again no one has to say anything i just wanted to at least we had this on and uh if anyone want to they're welcome to um but we will instead come back with a a different proposal at later date um again with the blessing of the board for
us to do that okay thank you uh so we will now move on to public comment um the board is set aside this time for public comment and individuals addressing the board should have one
opportunity to speak each one for three minutes individuals should not make personal attacks unrelated to actions affecting the school system and we strongly encourage common courtesy and constructive feedback detailed rules and procedures including a complaint process outlined in board policy 25504
Linda Rafine my name is Linda Rine 3700 Jefferson like so many others I was stunned to hear about Tom served on a statewide clean energy committee with her and she was such a passionate steering team member deeply committed to
sustainability contributing in so many ways and it's a huge loss for our community related to sustainability I'd like to comment on agenda items focused on district building renovations i understand there's been some enthusiasm for making central grade a potential
showcase for clean energy and sustainability and I love that idea our church is completing a project much smaller scale obviously than central grade but a big project for us and where we've replaced an ancient boiler with an
all electric heat pump upgraded lighting and installed solar panels and we've learned a couple of important things first is that assumptions can be absolutely wrong we were told that a gas boiler was the only good option that geothermal or electric heat pumps would
be way too expensive but we wanted the numbers anyway and so when we found that geothermal wasn't practical for our site no one was more surprised than the engineering for managing our heating process when the cost for an air to
water heat pump came and the gas fired boiler about the same and heat pumps can be a lot more energy efficient so and the other thing that we learned is that when you're doing the right thing for the right reasons people want to help
church members were so committed to reducing carbon pollution they opened their checkbooks received a very generous grant from Trevor City Light and P's community investment fund were eligible for rebates on parts of a lighting project and found very low
interest loan to cover the rest this seems realistic and we cover that through savings for So even though clean energy tax credits are question mark right now those too I encourage you to stay the course there
some very creative solutions out there thank [Applause] you Emmerick D good evening my name is Emerick D and it is my privilege to work with the amazing choir students at West Middle School i'd
like to start with a quote from Mr fred Rogers when he addressed the US Senate regarding funding for Mr rogers neighborhood he said "This is a philosophical statement and would take about 10 minutes to read so I'll not do that." One of the first things that a child learns in a healthy family is
trust and I trust what you have said that you will read this it is very important to me i care deeply about children well we uh myself on behalf of the TCAPS music department staff have responded over the past year to your requests for needs with extensive documentation detailing the improvements
and increases to our facilities for our deserving students because we too care deeply about children i trust that you have read and will thoroughly reread and reconsider the details in the documents that we have provided in brief in the current proposal the West Middle School
building has been allotted approximately $2 million a mere 1% of the bond money we were asked to work hard to ensure voters knew would have a significant impact on the music facilities throughout TCAPS while $2 million may sound exciting and is definitely a lot
of money the current proposal does not even increase the square footage allotted to the music department of West Middle School it simply restructures the current footprint while eliminating a much needed fourth teaching space with approximately 70% of all students enrolled in music classes the West
School music program is thriving and growing our building is incredibly outdated insufficient and not even ADA compliant in some places we are desperately in need of additional rehearsal and storage space for the increasing size of the programs i believe the ideal solution would be a
new 2,000 foot addition a new 40x50 foot space would be perfect for a choir room fit to accommodate classes of 75 plus students which we have in our current enrollment in the proposal for Central High School there is a new addition of a 2,000 foot choir room which makes perfect sense and they're very deserving
of that new space the facilities at Central High School are very similar to West Middle School currently and I just wonder why wouldn't we build the same thing at West Middle School the West Middle School choir is part of the TCAP's flagship music department has an enrollment of nearly 350 students next
year please don't miss this opportunity to support these incredible students with the 21st century learning space that they deserve in response to Mr rogers appeal for increased funding senator Bastorii said "Looks like he just earned the $20 million." I sincerely hope that the
TCAP's music department will receive equitable funding for these projects including essential new construction to expand and enrich our students lives for generations to come thank you for your time and [Applause] consideration peg Siciliano
Hi good evening my name is Peg Siliano a TCAPS parent from 1992 to 2014 i'm in my 10th year of working at TCAPS as an ESL assistant i have followed the recent discussion over the role of the TCAPS
board closely having served on several nonprofit boards myself and having worked as a direct report to a board I do understand the difference between policy and working boards and I do understand that you have a a policy board nevertheless I am here to say that
I feel TCAPS as an organization that prides itself in its transparency should encourage board members to ask any and all questions they feel are necessary especially as the board is directed to approve the budget in watching your
meetings I have heard repeated at least twice that board members should trust that the policies they have set are being properly implemented by TCAP staff my experience at TCAP certainly shows that TCAP's employees are hardworking
and dedicated however I have also learned that even well-meaning people can accidentally overlook things or fail to embrace new ideas that would bring improvement to the system such as true in any human institution also we all
understand that the administration is literally bombarded with requests for improvements so it is important that voices outside of the administration advocate for actions they feel need to be taken this is why it is necessary that TCAPS pay particular attention to
students and families that may not have the wherewithal to speak for themselves this will include many of course not all but many families from economically disadvantaged backgrounds some of these families for a multiplicity of reasons beyond their control do not understand
the system or are often so busy just surviving that they do not have the time to take to be able to actively voice their concerns hence I support board members who are advocating for an even deeper look into the services given such groups highly attentive board members
are one of the safeguards that can make sure that anything that has been overlooked can be corrected as quickly as possible i also support that TECAP strive not just to match state averages and the disparities between disadvantaged students and other
students but actually strive to do better than average the fact that this is a policy board actually supports the idea that board members should seek a very detailed set of um information and facts and that they should advocate that money be sent as close to learning
activities as possible because the truth of the matter is accepted policy is only efficiently implemented when it is properly staffed and funded that said I know you all work extremely hard to make the district as efficient and as high achieving as possible and I thank you
for that [Applause] tim Werner hi Tim Warner proud parent to Central High School graduates um just a quick note of encouragement to everybody up
here uh in regards to Central Grade School um really repeating what Linda Rene had said but uh do the math uh as far as decarbonization and sustainability and I'm not asking you to do the math but ask your architect engineers to do the math and then have
somebody take a really critical look at it kick the tires if you will uh we have excellent folks at Traver City Light and Power you know excellent folks in our community at places like Keen um have them ask the tough questions like actually get them in a room with them sit down ask the tough questions uh and
it doesn't make sense it doesn't make sense but if you do the math I think there's an excellent chance it'll make sense and uh the more energy efficient it is uh the more money that you save on utilities that you can put into the classroom scott
Richards scott Richards scott Richards green Lake Township um sorry that Holly Bird passed away but we all have that date with death it's coming sooner or
later and um that's why I believe in this book this is God's holy word and it was the first textbook in the colonies this was the first textbook in the schools was God's holy word i wonder
where we would be right now be left this in the textbooks in the schools i think school crime would be down i think um all this gender confusion oh first of all sorry those two people that spoke a
couple months ago I'm still praying for you okay and I think a lot of schools are dealing with a lot of broken families and if people would drink God's word and pray together and hug each
other and kiss each other I think they'd have a better chance to stay together these books that are in the school libraries at TC West and TC Central Gender Queer All Boys Aren't Blue
uh Oxy Crack um these posts don't need to be in schools they under 18 years old you don't need to be looking at this stuff all it's going to do is pollute your mind and get you in a lot of pain sin is pain that's what that
is at least my book and the other thing is I hope all the young people in here would look up the story of Jordan Dem of Marquette Michigan jordan the May of Marquette Michigan i wonder if he'd write some of these books i wonder if
that's what got him in trouble listen we need to teach these kids Psalms 139:14 you are fearfully and wonderfully made and these people are made in God's image we don't need to discourage them
thank you Susanna Tobin hi my name is Susanna Tobin i live at 502 Street i first want to appreciate the opportunity that you gave the many opportunities that you gave the
public leading up to last summer's bond there were plenty of opportunities for the public to share their opinions on what was important to us and I think a lot of people showed up and I think they spoke up and I appreciate that you listened um I think
that one of the things I care most about is that you listened to the people and how much they feel strongly about the Central Grade School as a presence in the Traverse City world of the very few buildings we have that are historical
and is part of Traverse City's history and keeping it from being um demolished and in fact not just keeping it from being demolished but actually leaning into renovating it is a giant win for everyone mostly it's a giant win for the
students and I think this really is a perfect opportunity to practice as many um sustainable uh efforts to go into having this building be something that the children can learn from and thrive in while
they're here and then after they're gone this leads me to my appreciation for Holly Bird when I was working with the environmental groups last year to have the board members pass a resolution for
electrification for all facility upgrades she encouraged the students to not give up and in fact she uh persisted with the proposal of creating a sustainability committee in lie of the
resolution she thought that would be more impactful and more widespread for the whole TCAPS um world to have a plan to move forward with not just a box to check but to actually see it through in a way that
was meaningful for years to come and her leadership and conviction as I remember it passed unanimously the board voted to create this committee and that committee uh consists of students and other people from the community and I am one of those
people from the community and I think it's already having a really positive impact on creating a sustainability action plan that would be and will be equitable for all schools in the system and something that can be studentled and
it I feel that's very inspiring and I think we all have Holly to thank for that so thanks Woody Smith hello uh three quick notes of gratitude uh I love the Compass Awards i
think everybody does and what a great thing to do to remind us all of the incredible teachers and staff that are working in our buildings and with our kids every single day that extends to the board of education so thank you all
of you and I I love just you know kind of giving visibility to the the good work that everybody's doing school buses uh in our school cafeterias kind of all throughout all of it and it's great second note yes i mean we've been thinking about we all have been thinking about Holly a lot and what our community
has lost uh what an incredible person on every possible level um you with such a a good heart and an open heart um and a you know real sense of conviction for the things that she was passionate about and I know that you all are hurting as well so um I just I couldn't imagine
being in another place to uh kind of continue this grieving process other than here and then I wanted to just kind of support again as you think about facilities in general um I appreciate how uh thoughtful you've been about balancing uh making sure that we are
keeping our kids safe making sure that they have all of the opportunities to learn that they need in the uh 21st century um it's very exciting the um the moves to uh support technology and innovation that have been going on in our public schools and uh as Dr vin
Wagner said three weeks of you know really exciting STEM news um but our personal experience is that our kids you know got everything that they needed from TCAPS and that includes the arts that includes uh the values that includes the love of community and u and
all the things that we really want for our kids so I appreciate all of that with those facilities and as you think about central grade school I will reiterate what has already been shared that uh using electricity as a way of heating and cooling as a way of uh heating water as a way of preparing food
uh is can be very costefficient it's certainly can bring down operational costs it can improve indoor air quality um the nice thing about electric heat pumps is that they both heat and cool so when we get into the warmer months I know that seems like we're never going to get there but when we do um it can be
a very efficient way of cooling buildings so all reasons to kind of cons continue to look at that seriously as you plan the future thank you Bill Weezner [Music] bill Whisnery and
uh yes I agree Holly Bird will be sorely missed she was one thing seemed like she worked right up until recently to be going through that is so admirable to uh to keep with their task because she
believed in it so much i went to one of the meetings the Thursday night meetings with just a few adults usually come hopefully some of the kids would come or uh people from all different viewpoints come to those meetings but uh she was so cordial and pleasant and just like she
is around here so uh she's very dedicated to her cause and should be she will be loved this very much as far as uh I speak on the books again too here's a handout for takeback the classroom.com takeback
theclassroom.com takebackclassroom.com it's got a list of all books throughout the whole country basically uh almost all the school districts in Michigan and it lists all of the sexually explicit books in all
the different schools it lists all tecaps with saw Harbor Springs you know anywhere in Michigan and what you find out find out which pornographic books are in your child's school at takeback toclassroom.com porn pornographic books
have infiltrated classrooms and libraries for the purpose of get grooming our children under the guise of education it's time to take back control and here's another flyer from
that all to take back the classroom and you see the bird cage with the brain in okay pornographic books have infiltrated classrooms and libraries for the purpose of grooming the children under the guise of education it's time to take back control
search your schools nationwide carry books and graphic sexual content harming children's brain development and normalizing sexually explicit material early exposure rewires the brain leading to increased risk of addiction distorted
views of relationships and long-term mental health struggles and on that website you'll see here's tra here's tecaps and four of the elementary schools Blair Elementary
Court East um Monasuri school uh Silver Lake Elementary and Traverse Heights Elementary the most books were at Central High School 119 all sexually explicit none of them
should be in the schools and uh also go to my website tcfamily.org find the 38 books that I've got listed on there and it gives descriptions of the books excerpts from the books please hire someone discourage
your time is up thank you sexually explicit information to do one more Randy Ekran hi thank you my name is Brandy Akran the executive director of Traverse City Light and Power and actually a proud
mother of uh Traverse City West uh seventh grader and a proud mom of a TC Central grad so happy to be here in front of you but really I want to talk with you um in my role and capacity as executive director for TC Light and Power uh Dr van Wagner is a a great
advocate of holding me accountable for ensuring that there are some financial incentives as you work towards your planning with your facilities and your infrastructure and I know today you're going to get an update on C uh central grade school and one of the things I
wanted to be able to share and maybe echo some of my other uh fellow board members is that there are incentives at TC Light and Power that are encouraged to help you with your decision making my board has recently increased our
investment and clean energy programs which includes financial incentives to incentivize heat pumps to make it more cost effective as you're comparing apples to apples so to speak um and there's clearly you you guys are better experts than I and you probably know what the research is in terms of air
quality lighting with children that may um have special um I would say I don't I don't want to say the special needs because I think my son might fall in that category but certainly thrives under better lighting so to speak and I again I just want to encourage you to
take advantage of our programs we have excellent resources uh like I said Dr dr vw Wagner does a good job of holding me accountable on that but I am happy to report as we've just approved at least our board budget at our level and we'll be going to the city commission um in
the next month or so to know that we're here to try to help support you in your decision making so that's all I had to add thank you for having me well thank you um that's the end of public comment and a great segue into the superintendent uh report defender to
talk about language okay so um tonight we have uh um some uh great presentation um we'll start out so uh we have uh architect updates for Central High School our music projects
and Central grade and so I'm going to go ahead and over to our assistant superintendent Christine Thomas to uh introduce them and and have that presentation all righty so I'm going to ask um Tracy Mark and Jack to come up for the first
two um capital project presentations so to start off um with kind of where we're at all three projects are still in discovery phase we haven't started design phase just yet um we very quickly quickly realized that there are some decisions that need to be made at a high
level before we can move on to actual design phase for all three of these projects so we thought come on up here i have seats and name tags for you ready to go so and you're actually in the right order so come on over thank you
um uh anyway um just talking about some we're at a crux where we need some high level decisions made and some um opportunities discussed as to whether or not we have some options on each one of the programs and so that's what we're here to do tonight um I'm going to let
them introduce themselves but this is our team uh working on Central High School and Secondary M music projects um we'll start with Central High School but I'll let them introduce themselves okay uh my name is Tracy Eel i'm an architect and project manager with TMP Architects out of Kazoo
mark Humez with Cornwall Architects a local architect working with TMP and Miller Davis jackabati with Miller Davis as the construction manager all right so now that we have introductions I'm going to get into some of what we've been discussing with our
user group so I'm having clicker issues so bear with me it's a little bit slow um for Central High School um we have a user group made up of uh the athletic director the principal at Central High School a coach and a teacher um as well as the design team and construction
management firm so we've been working on the premise of a $20 million um budget for the capital bond plan to deal with the um items uh underneath renovation addition demolition so improving ADA access main main office secure entry
onepoint entry uh so we're separating daily activities from after school events um dealing with some gym capacity issues and trying to get more gym space available uh renovations to wrestling and locker rooms so with that being said we started talking about budget and timeline and it became very clear that
we have a lot of constraints and a lot of decisions we need so that we can move forward on what it might look like um one of the biggest constraints related to this project particularly is the constraint that we're assuming um we have to operate the existing gym while we're doing construction which
inherently means we're going to have to have phases of the project that will incre the cost and the timeline so I'm going to just get started um with an overall kind of footprint of Central High School quite large um as you know several different buildings
we've worked overtime to enclose the building so that we have some inside access but there's a lot of use uh during the day um in and out of the buildings and a lot of exterior doors but I will just focus um for the the point of this discussion on the areas that we're really talking about we're
talking about the 1958 original competition gym u we're talking about the 1968 gym on the the um plans it's actually called the auxiliary gym i think the staff calls it the small gym um and then we have um on the plans what's identified as a small gym which
um is not a gym that is the correct size to actually play games on so working with these spaces and then we have the current main office so as we started to discuss the different gyms and the spaces the goal was to try to get four gyms that actually could be used for
play and practice and currently they're really operating with two uh they can practice in the small gym but you couldn't hold a game there um because of the way that the um lines are and not enough ball zone so with that being said I'm going to kind of show some of the
things that we've been discussing and kind of just kick off the conversation i'm hoping it's going to be an interactive conversation with board members um we've really been trying to look at if we're going to maintain these spaces while we're starting construction that clearly is an addition um one of
the things that we really started to explore was whether or not um any of the gyms that are listed here could potentially be uh um up for demolition and what impact that could have as far as cost timing and opportunity um we
have a lot of constraints with the 1958 gym and the 1968 gym so I'm I'm going to ask them just to kind of give you an overview of the 1958 gym and some of the constraints as the way the structure is built as we talk about potentially renovating it or demolishing it and again no decision had been made this is
just a big topic of conversation we felt like we needed to have at the board level so if you guys can just give an overview of some of the constraints with the 58 gym that would be helpful okay uh well upon my first visit to uh Travis City Central and and walking in the gym
I my first impression was "Wow this is a movie Hooers and I love it." Um but the deeper we got into it listening to the goals uh that needed to uh be achieved both programmatically uh so that the school can function for PE and other
educational purposes and athletically um with the amount of uh teams that you have the extended practice times uh the ability to hold a game at the same time that another group is practicing um the challenges in that gym became quite
evident uh if you're familiar with the gym it's a lower bowl that bowl is sunken below grade so automatically you have a handicap issue to get there um an elevator was added at some point um it's not in the most uh I would say accessible or usable location it doesn't
really gain you real good access to your amenities such as restrooms and and uh concession stands and so forth and creates a real uh point of congestion at that point or at that place um you also notice that you've got lower bowl
bleachers that pull out from the wall which is typical we've all grown up with those but you also have an upper bowl that is made of concrete tiers that hold the remainder of your seating um so the first idea is well can we take the walls that surround the court move those out
so that we can gain two practice floors in that facility um it became quickly evident one those hold up those upper bleachers so now it's not just renovating the court it would be renovating that entire upper bleacher piece um that is all reinforced concrete quite challenging to manipulate or try
to edit those components also the only way that we could expand it and make it work take away the corridors of the lower level so now the lower level would completely have to be reconfigured and that's all masonry construction there's a lot of plumbing down there um you know
a lot of mechanical is built into those concrete uh structures as well so that when you try to increase capacity of air flows to meet current building codes now your chases have to get bigger um and some some things so just con constructibility wise to try to renovate
the space um although not impossible is a little bit of a challenge um we did realize that a lot of the mechanical that needs to be changed out to meet current codes is hidden deep within the building um if you've been in the building there's a ceiling that goes across the bottom of a bow string truss
you've got a lot of duct work up there um to actually renovate that stuff means limit taking down that entire ceiling lighting systems everything that's supported off that ceiling so it's a quite substantial amount of work um to renovate that building to what I would
consider current codes and current standards of of usability and playability let some others chime in on the comments thanks Tracy um my my main comment would be the global location of the gym within
the building and its relationship to the student parking on the north side of the building right now the um east entrance to the gym facility is the main entrance for students it it drives a lot of traffic through the building um it's really tough to achieve
that single point of entry with admin uh supervision with the way the gym is located relative to the main office right now it's not a real specific uh comment relative to the 58 gym construction but it is how it sits within the whole facility and how the
students flow through the building is a real challenge right now so with that being said um we've had a lot of discussion within our user group and and some are pretty passionate about of uh renovating the existing gym and some are passionate about trying to start over um the ADA concerns um we had
been talking about all along during the bond plan to solve those issues you can still solve those issues with elevators and ramps um one of the questions I had was is that what we're looking for going forward or are we looking to bring that to grade and get rid of those ADA issues
so we have two buildings here the 68 and the 58 gym that are both below grade that would take extensive work to either raise the floor and deal with um the outside spaces um or demolish it so one of the things I asked the team to do was to give me some cost estimates so that
we know what we're talking about um and cost is obviously not the only factor um we still have the conversation around phasing so if we're going to continue to operate that gym and we're going to keep it in place and renovate it where will the students go for a year or two in
construction mode um for daily operations so that's also another constraint as it relates to phasing is where we're operating our gym classes during the day if that is renovated um here I have um this is actually set up to be very interactive and again it's a
draft to show you what we've done um we have highle estimates for each category and then we have a phasing um assignment to it which can be changed obviously just by clicking the drop- down menu and you can make your adjustments that way i'm going to skip to the next page and
then I'm going to go through detail this is the um net construction cost and the second page gives you your total project cost which includes your A&E fees um design and construction um estimates as it relates to contingencies those are high right now because we haven't
started design um we have some escalation escalation costs simply because we would be doing some construction in the future and we assume some um rates will go up um this does not include any um any cost estimates if there were other things to take place as
far as high inflation or tariffs obviously this is just what we know now um and this has been for concept purposes only again we have no design started just yet this was really to talk to the group about priorities and how we want to move forward with the conversation with the board we've laid
this out in phases for a couple of different reasons for one when we look at the phasing of this project and this the music project is also somewhat similar when we look at the phasing and the work that needs to be done it's a multi-year project i'm not confident
everything would be completed before we're in front of the community for an X bond anyway just simply because of those transitions um and the other thing just to talk to the board about as it relates to bonding um we are projected right now to uh go below our 3.1 mills as early as
2030 which means we could go back out for an authorization as early as 2028 so I say that at a high level just to show that as we have multi-year projects I believe with Central High School we can still meet the original intended budget that was designed by setting priorities
but I think there's a second layer of work that would need to be done based on decisions that would be made and what priorities we'd like to accomplish overall for the whole entire site so that's kind of why I'm laying it out in two phases maybe the start to a conversation about the next bond and what work could continue again things
are not necessarily in in the phase that maybe they're going to be it's for talking purposes only so I'm going to go back um and we're just going to talk about some cost estimates so um in in many of the phases we're looking at site development as it relates to just our
our ground work we need to do i did ask for a cost estimate of a new competition gym as a new addition um that new competition gym 6.7 million is actually two courts so you could hold your competition gym with all your bleachers but you actually have two courts instead
of the one we have in the current 1958 gym that's new con new construction yep well that's up for discussion we we have some thoughts but that's up for discussion again we haven't decided um we haven't done design just yet we we
need some highle decisions made so we know how to move forward but we've got a lot of options as to where it could go because if it goes in the parking lot area then that kicks the parking lot to another Yeah yep so um so just looking
at some other items uh the cost to demo the 1958 gym is 375,000 and if you go a little bit further down the renovations for the 1958 gym is 6 million so when you look at a total comparison of a new competition gym that gives you two
courts it's really 6.7 plus 375 for the demo of the old so you're looking at um $7 million for two courts versus renovating the existing gym that you can't get two courts in for 6 million so that's kind of one of the very first things that we needed to talk about with
the board as to what direction we would be going in because you can see that it makes a big difference on budget and qual uh quantity of gyms and helps us determine where everything would be placed can you talk about the other two gyms really quick so if you tore down
the existing competition gym and then rebuilt it for the 6745 um you'd have two so the other two gyms they still use those though you can't you can't have competition in the one the small gym in the 19 68 is the aux
and you could correct you can have competition in that gym yes so the 1968 gym the floor the basketball court floor is regulation size and meets the state of Michigan requirements the perimeter area around it the clearance between the wall or the
bleachers and the sidelines don't meet um the amount of bleachers that you have in there wouldn't accommodate a varsity or JV level game i knew I know talking to the athletic director that on occasion they do hold freshman competitions in there but
your spectator uh volume is much much less so during a lot of our planning we've continued to consider that as a practice floor but not a competition floor does that answer the question yeah
and and that one is also below grade so um talking about the overall goal of the ADA improvements are we eliminating them or are we making improvements and that's kind of one of the decisions we'd like to talk about moving forward um and one other question so compared to West right
if we're trying to be equal across town then the other two gyms plus the two if we rebuilt it from the ground up how does that compare to what West currently has they I believe they would be one less because this current small gym you can't hold games because there's no fall
zone is that accurate compared to the small gym at West Senior High yes I'm getting a nod from Justin okay so they would be one less than West if we stopped there okay so with the two competition gyms plus the other two gyms okay yeah we'd
be minus one that they could actually play like freshmen could can't play a game in the small gym okay because there's not the correct fall zone okay got it so that's why we have some other cost estimates as well um we have cost estimates for building um one extra
brand new facility for a gym it wouldn't be a competition gym with the full fled full-fledged bleachers but it would be comparable to the existing ox gym and so um that would
be where am I at 2.3 2.3 almost 2.4 million for a new one gymnasium for a two court gymnasium it would be 4.6 so again these are all numbers that we're taking in consideration as we're looking at phasing how many gyms we want to end up at and what we want to do as far as
ADA we also have a cost estimate for the demo of the 1968 auxiliary gym again because it is below grade and that's $564,000 um in the majority of our planning and working with the user group meeting um
the user group um uh participants in all of our scenarios we're recommending renovating the small gym what is on the plans the small gym for wrestling so that's the end goal as far as phasing goes I'm not really sure where that's going to land until we have
some greater direction as it relates to demo and ADA i'm I'm confused so the new two court PE gym and then the new one court PE gym what is that in in addition to the four that we're kind of talking about it depends so um let's just say in
a scenario the board approves the demo of the existing 58 we could do a new competition gym somewhere around that not in its place because it has to operate and that new competition gym meaning you have enough seating for spectators would have two courts and
that's much higher because you would have seating for spectators some locker rooms and some ancillary spaces needed for a competition gym then if we were to talk about after demoing that if we wanted to add one or two new gyms to get them to four in its place we have that
opportunity and those are the cost estimates because that would now be gone and it still would be all connected in the same area i gotcha and again that would be the phasing however long it takes to build the new then demo and then build another one or two depending
on how the board wanted to go okay and it would be a recommendation of two if we wanted to completely solve the ADA and demo the 68 in the future if we don't we could just do one that's why we have two cost estimates got it trying to get them to four where they could
actually play games in four gyms got it okay so lot Yeah and wrestling and to put wrestling then in and then the main office um obviously with all that would be going on with the gyms we would need to maintain the ma current main office as is until we get to a completed stage
and know where we're going to land so we can actually put the main office over by the new facilities so that we have that one point of entry and make a connection to the instructional classrooms so that um you can enter and go one way for athletics and one way for the daily operations in the main office
christine I have a question and maybe I'm coming late to the party but this sort of starts with the premise that we need to replace these gyms do we need to do something dramatic $20 million worth of something what's the rationale for doing
this in the first place is this a life safety issue is this a capacity issue is this I mean what's the nuts and bolts of something that we're going to spend $20 million on that's not an instructional space so uh believe it is instructional space
because we do have PE classes during the day gym is not instructional it's not the premise started with safety and security so we do have bleachers there that absolutely need to be replaced and brought we have bleachers in there that absolutely need to be brought up uh to
code um and any renovation would um require that um but it's also all of the constraints they have in the existing gym they only have the one floor um for ADA access it's very difficult for people to access where they need to go like Tracy was saying you come in on one
side however the restrooms are somewhere else concessions everything that they need to access with that within the facility is very unfriendly um if you have um ADA concerns uh so that kind of started the conversation as relates to
that but then also the need for more gym space and the conflict we have with how late they're running games and practices because they simply can't get in there and we were fortunate to be able to add a competition size at Monasuri and I I know they use it on a daily basis um so
that really led the charge the ADA concerns are a big concern the elevator needs updates the bleachers need updates it lead led to the conversation around what are we going to do with solve all the other problems yeah I think that was that was part of
the problem too is even if you left it as is the maintenance costs yeah systems aren't working even just the things that have broken was several million dollars so there's no zero point well it's just it'd be nice to sort of see a business
plan proposal where we're going to spend x amount of dollars we're going to increase capacity or we're going to save on maintenance cost or we're going to avoid ADA citations i I I I understand where we're going and I've played in that gym before the 1958 version um and
I know it's been there a long time but that doesn't to me tell me that it's automatically ineffective and I think when we were doing our um just a little backstory too when we were doing our bond planning and we had our community feedback there was feedback
that that the community wanted to address um because of the inequities across town because West having four um gyms i know we tried to keep each side you know as um similar as we can so I know that that was brought up um and the
the elevator I think it does it go on all three levels i thought it only went down yeah it's only two levels right well it starts at the intermediate level and it goes up to the balcony level or down to the game level so it has three stops
but it addresses it does have the three stops okay and and this was um when we did our facility study with our team of architects and construction management firm um a lot of items within the gym were very um almost all of them are rated as
priority one and two we can't get parts for the heating system any long there are things that are starting to fail that we can no longer fix and that was one of the big issues as it relates to general maintenance of this facility we need to put a lot of work into it and bring it up to where we need to be so we can actually fix things and make sure
that we're operating it efficiently or we need to decide to do something different the corridors and the restrooms were like safety hazards because they're all below grade you know they are all kind of corner not very wide you know to be able to get in so I mean from a design standpoint I mean you
know can it be renovated yes you know can I just jump in and make a few comments and working in there for eight years and I know Mr burgerer and Mr thorington are here as the central folks but first of all like when we have students in wheelchairs who attend Central High School and when we have a school assembly we it's really hard for
us to get those kids into the gym it's like near impossible you guys probably know that we also have students who are in crutches who are on wheelchairs and if they come off the student parking lot the first thing they have to do is go upstairs to go across the hallway to go downstairs so for any of those students
we have to arrange a special entry point for them which then sort of defeats the whole purpose of having a secure but then it's snowy and it's wet every year we have kids who slip and we've had some pretty severe accidents because they slip and crack knee crap kneecaps and
things like that the ADA compliance as far as when we're moving a thousand plus kids into the building and out of the building is it's just really difficult um on those spaces when you think about that up and down plus the supervision concerns i know we've heard about the supervision concerns
about particularly during the day trying to operate all kinds of different classrooms and where the lockers are located related to the gym and how many staff can actually supervise all the different locker rooms and all the spaces students are going um so I know supervision became quite clear a concern
and a priority for the staff oh okay yeah I'm late to the party and I apologize if you guys Well you just started so um my I guess my question is like we talked about the two phases and that's going to add
cost how much roughly so we currently have a very high level estimate of 35 total again depending on what we decide to do that can go down or up um we do have I think in here um some assumptions
again they're just high level assumptions to show you how can we can do it for 20 that was the first goal is to figure out how we can actually get the majority of the work done in 20 and then what we think it would take obviously um there's a desire to get brand new courts and to to get rid of
the ADA concerns which would be demo of the 1968 auxiliary gym and that raises the cost like just I just did if if there was an ideal solution to have a new one which there isn't right now but if there was
an ideal solution to have a new one and then do the demo after would it be pretty significantly large difference um that's what we have that's our cost estimates right there so we're assuming if you decide to build a new competition gym um and not renovate then we are
assuming it goes in a different place than anything existing that would have to be completed and we'd have to make the proper connections to the rest of the building before you could demo the existing 1958 so everything has a completely different sequence and the impacts of that and then if you decide
to demo it you can decide to put one or two courts in its place and wrap around all those services for corridors locker rooms restrooms um and you can decide to leave the oxy gym or demo it to get rid of all the ADA concerns
so I if I heard you correctly at the very beginning um talking about the 2028 bond and the the mills and that we could go in 2028 you know because of our mill rate um are you saying that out of what did you say 30 or 35 million 35 35 total
okay that potentially we could roll some of those cost into Yeah the way it's assumed right now again it can be changed the way it's assumed right now is the 20 million would come out of this bond and we would reserve and talk to the
community about another 15 for that project for the remaining things which would include tearing down the auxiliary right okay okay again these are high level estimates obviously they can change given the scope of what's going on over the next couple years um I have
another question and it probably it may just totally be out of the ozone and that is the field houses which right now are not part of this discussion i understand that but if you were able to find support to build the
fieldouses would that take some of the crunch of trying to do so many phases can the field houses work as your gyms to a certain degree and make it easier for you to do some of your construction i would ask John or I mean yes and no i
mean it you know with the purpose I mean you know the it depends on where location kids going outside the building coming back you know I think I think that your your permanent not knowing kind of where that's going to land you know if there's a fundraising element that pulls that off or whatever um you
know it it's not a wood floor you know for basketball volleyball you know so many of those things that take place from that standpoint so I'd say you know where it will take some pressure off of is all of your winter your spring sports
that are trying to be in there in the winter time you know that are trying to be there for baseball for softball track you know all those that you know they're using the gym up till 11:00 at night you know I think that you know that's it would take some some pressure off
especially with only for a certain amount of time you're still even under the phase one only going to have three courts you know because you're taking and renovating the small gym um to wrestling you know that's a really important aspect that you know again that square footage is pretty sure
larger than what West has right now um so will it take some pressure off in that way could some PE classes and stuff like that you know yes but you know you're we're already at three courts now and really four with the small gym it probably does make it tighter making the
small gym area for wrestling which we've done a lot of already so we're even tighter now so it will actually alleviate some of that pressure that we have kids there till 10:11 at night and every weekend but but from a dayto-day standpoint you know up front I wouldn't
say it replaces wood courts make sure yeah interesting maybe not basketball but we do have the monastery full court and we do you know could I mean there's lots of things you can do from that standpoint but um you know I think
that you know you you you have to you still have to solve for you know the hardest part of this equation is and we face this with our grass fields is kids not PE class every day you know and and where do the kids play i mean we don't have enough capacity at West High School
and the Monatory Gym for all of Off Central athletics i mean that's the real hard part of this you know but you know could some of that you know if that were to come to fruition help yes um you know and I think it helps you
with you know you could if let's say that were to come to fruition you know you can you can make some decisions later on the road down the road of phase two of what that looks like in the next bond or not u but I don't know it changes the approach you have to take in
in phase one you know that's the that's the hard part i mean having lived all of our teams have to try and borrow other schools all that for just springport space as much as gyms are used for robotics
competitions even so many different things those gym that gym at Central is used for um you know I just um think it'd be hard well with the new uh robotic center the innovation
manufacturing that takes that out gym well it's a great working space but not for our competition for you know the robotics tournament it's nowhere near the size to be able to host that you know 30 teams you know all that has to be in a competition gym area yeah it's
pretty tight must be pretty tight already it is it's tight already in fact we use the the um 68 auxiliary gym as the pits for that and then use the main gym for the competition for it
can can we keep going can we go to music and central grade i'm just curious about the big the whole picture as we talk about the 180 million i think they're asking though for our director well I think I'm not ready to to provide input on really not knowing the scope of the whole i asked about during finance committee and I heard some numbers
rattled but I've never seen a breakdown of the 180 million so I just see like music's getting 15 million central grades 55 million i'd like to think of it as a whole personally before I because we're not voting on anything tonight are we uh it depends on what
information you need to give us some direction we can't start design until we have a couple of highle things worked out and that's your pace yeah because I'd like to learn about all of look at the project as a whole personally and then come back around sure because I I
do think Yeah music is is going to be an important one too and that's like a third of of this you know we don't so anyway so I'm just cur you know because West Middle's getting 2 million i'm just curious about the breakdown because I have yet to see it about how those dollars you know from staff need to like
this seems like 35 million that meets all of the need that staff is in the user group has said so I just like to see the other other need i think there's a few more questions on this let's get that then we'll hit the next one and then next and come back that works i just um question just from our um like
polling of our staff and our community have like from um like Justin's sitting right here and I know Mr ber's in the back there just curious you know I mean what their input has been anything you can share there they can
come up yeah if you guys want to come up but I know um Dr vin Wagner has had some conversations with some leaders in our area that have run some pretty significant programming at Central High School um I I think there's a desire to save the gym i think there's also an
acknowledgement the work that we would have to do it might not actually still look like the old gym um once we renovate it given if we're solving those ADA issues so I I think it's it's a crux of trying to figure out what's best for our students and how do we afford it but
I'll let them talk about what they're hearing within the community um from a so I over athletic director so um first of all PE is our most popular class only six
hours well that space is educational space up to that point and it's also is a major congestion issue so for example I've got a text right now from my JB soccer coach because we're under winter weather advisor looking for a place indoors tomorrow we're in the middle of the spring season but we don't have any
sports in the mix i think the perfect way to highlight that congestion issue was the first wing uh first week of spring sports which is our largest spring season i've got over 450 student athletes out spring we're hosting MHSA girls basketball regionals the first
week of spring sports so girls basketball games and then Thursday and Friday of that week um robotics was in the building so just a really major congestion issue with the spaces that we do have to have them of course but I
think the crux of the issue is the participants we have from a PE standpoint but also especially athletic standpoint the other thing I would like to add in the same way that performing arts and robotics is a form of education it's
just an extra education support what they're learning in biology it's also education that we hope is transform um I would just echo what Jess said um
and Justin's vantage point and advocate advocacy has been for um the athletics use standpoint and the logistics and um the need for courts and space and you know I think about the individual kids and how hard it is to get them down for an assembly but also like I'd invite any
of you guys to come watch the flow of the day at Central and and the main point of entry and going up those stairs and down those stairs and what we ask our students to do in its current layout deteriorates our gym too because they track salt all over the place and um
just the the the logistics of getting in and out from the student parking lot and have 1300 kids going there is um something we'd like to address with that single point of entry kind of mirroring what you guys have done and prioritize in other buildings too and so you know Justin's advocacy on this group has been
for that athletic space and I see functionality for our kids and flow and safety for our kids in addition to being able to safely bring everyone down to um an assembly as we're looking to bring school culture Justin do you think it makes more sense
to just go ahead and get a new gym as opposed to revise and hopefully it just depends on the constraints of the budget we can make so so right now the final distinction that we have is although it's line for two courts two
auxiliary courts the boundaries of those auxiliary courts is in line with so it's just not a safe space to act on yeah you're right there so the answer to your question is um is more conraint on the budget what we can make with the budget
that that's in place in terms of whether it's new or of course as a Traverse City Central graduate um you know I love the tradition of that gym but at some point the tradition the functionality and what the demands that we have for the modern student I'll highlight this way so in
our in our initial sort of um feedback group we had some of our really really oldtimes uh coach Lober Mr simon for example and coach Lover made the point that when that gym was built although we had 4,000 students in the building it was built before title N so it was built
before um you know female athletics was offered at the high school level so to his point it's just not as functional now than it was when it was built in in 1958 so long-winded way to say just depends on if we can um if we can build a space that's functional for the
demands and I would echo that just by saying Beth we're not really married to one way which is nice about it we just kind of want the means to have the functionality for our students and so you know our user group hasn't really been driven by knock it down it must be a new facility or renovate and it's just
whatever gets us the most cost-effective way to have to meet like our highest priorities and I'm thinking in terms of time as well as money you and then the other needle you have to thread is that we need a space while it's going on well having been through the Boardman
building discussion and central grade discussion preserving those historical buildings you know I'm a central grad too and it's pretty basic i mean you know I mean I know the history is there um because it's been there but um you know it's it's a gym and so um
interesting and and if for any of the board members that have been there for like honors convocation I mean watching the elderly grandparents or just anyone with a disability you ha I mean you have to take the stairs at that point you're either going up or going down and it's nerve-wracking just to watch the them
come in and struggle and so um yeah the ADA is is a real serious concern there be a hard fall yeah well the the worst part about it is when you're doing it you're not just doing it entering you're doing it with a massive amount of traffic coming and going in all directions so it's like extra chaotic as
well so it's not like just navigating it it's navigating in chaotic situations and to get to the elevator at that point you know I mean they're going to just muster their way through it versus Yeah so um well I really appreciate and value your opinions and um you know I think
yeah I mean good conversation for sure um so let me ask a simple question and not get in trouble um the people that want to retain the existing gym are doing it solely for budgetary reasons i mean there's
nostalgia built into this there's no I performed there and I watched Tom Gazulko and Dan Marley play ball there so we had to keep it or is it strictly economics are you asking us or the architect i'm asking you because you're part of the
study group i think it's natural for any uh school that's been around since 1853 to have that history and tradition uh and that nostalgic piece certainly i just alluded to the nostalgia that I feel when I walk into that gym um but I I do think this is going to be driven by
Yeah it was it was pretty astonishing within like a half an hour to have John Sonamon and John Lober talk about um meeting the needs of our kids above that i think they got over that much quicker than I thought they would and listening to those voices made me think that the community in large would too yeah I
think it's an instructional learning happens everywhere okay we ready to move on to the next one for now and then we'll come back okay good uh so secondary music projects this is the same team um so again um we took
um the standpoint that we had a budget was 10 million um and we uh met with the user group meeting we actually met as a whole with music all four sites to make sure that all voices were heard um we I asked the architect team to come up with options as it relates to how is it
possible to do in 10 million and does it meet the square foot needs of the team so I'm just going to go site by sight with some of the things um and then share the comments of the user groups so Central High School as was stated um I have on here kind of a high level project overview because I also want to
talk about timeline um as it relates to which project goes first obviously again a multi-year project to do all four sites um and some other constraints that are tied to that so for Central High School the conversation really was around the total number of square foot needed and then just trying to decipher
within the space we have what would the cost be because we need either new a major renovation or a minor renovation now when we look at Central High School and here's kind of just an overview of their existing spaces they're they're pretty landlocked but they have space
outside of that um for an addition if needed um the one thing this doesn't show is the possibility of other spaces within a building one of the things that Dr van Wagner and I talked about and cabinet was we do have buildings with excess space in the building so do we want to entertain additions if we have
existing space so that was something that I pushed the group to look at um for uh Central High School specifically there are needs in choir as it relates to I would say between minor and major renovations but the ultimate goal of the teachers and the staff is to try to get
choir closer to band and orchestra which would require an addition it's a location um preference as it relates to how they all work together sharing libraries and office space and practice rooms um so that is part of this budget is uh 1.7 million for an addition to to
make that happen and then they could use the existing choir room in the future either as a blackbox for spaces or an extra classroom which I think they say they could fill um so again we're looking at the high level budget of 10 million to try to see if we could even make it work for that with the amount of
square foot that's needed um again I don't know what other spaces could be available we're hesitant to throw those spaces out here until we have conversations with principles and administrators um but there could be potentially other spaces within the building we could make work um we just haven't gotten again that far along as
it relates to design so these are the main spaces we've been talking about there are adjacent spaces there's also the F-wing that's going to be vacated from the classes that are moving to the new IMC it's not right next to it um it's on the um right of that red line
for band and orchestra that area minus that end classroom so there is closer space available i've asked the architects to kind of investigate that as it relates to ceiling heights and what potentially it could be used for um but this high level budget was based on total square foot they felt they needed
for classes for storage for practice rooms meeting rooms um offices um their library um storage of um equipment um instruments and risers so that was really what we were looking at when we
came up with this overall summary and this overall summary is construction only at that site the total um that I have at the end of the spreadsheet includes contingency for the whole project architect engineering and those things i didn't put it per site so that's where we came to this number and
the user group felt like we had identified the total square foot they need knowing we don't know exactly what will go where but felt like we had enough money per square foot assigned to the building can I can we go back a page um
to the um Yes i thought the where the big red boxes I thought that entry point was a safety concern with accessing getting into the back of the building um the courtyard yes i thought that was
Yeah don't love it but you know I think we there are some things that you you can't have a courtyard you can't get out of you know I think again I think it's that would be if we did the addition in between that space and the building on the right and we closed the courtyard that would be a safety concern for
anybody that was stuck in the courtyard they have to have egress if we did the addition somewhere else and we didn't close off the courtyard that wouldn't be as big of a concern so we have options it could go just below that box it doesn't necessarily have to go to the right okay i thought it was a discussion
about actually wanting to close it off and there is I I do love that idea but it's not feasible by law that you have the ability you can't close somebody in so we really that that kind of option is taken away that we just you can do it you just have to have a provision they can get out which then inherently means
you have more doors that are programmed and and that's been something we've been trying to work around okay i I have just a general question and this is more historical for me um there was always the concern about Central's campus and West Middle School being sort of a
California campus that complete open ingress and egress however you wanted to from a life safety standpoint does this start to address any of those issues in that open campus format well over the years we've started to close the campus
so we have corridors everywhere it doesn't we haven't gotten rid of all the exterior doors that we'd like to try to get rid of um but every project we do we we address that um I think if you do an addition here if you do connect it to the right I think it would solve some
transitionary um opportunities for students to not have to go outside to get there or walk all the way around um but then it poses maybe something else that you might not want additional exterior doors and more timing and programming yeah about um what was that three or four years ago we added a
quarter on that F-wing and that's got allowed the building to be fully locked so now students do not go outside at all during the day like they cannot go outside they would they would not be able to get in any of those external doors they'd have to go all the way around the building again because we
added that corridor it secures the building but the campus still has those open points of ingress that if there were somebody who wanted to get in they could get in okay i'm just curious whether we start to address that okay we've addressed a lot over the years i
think again with that large of a footprint unless you start lpping stuff out and building it closer together which requires a lot of additions and demolition we haven't gone that far i just from having you know toured I think I was probably the only board
member that went on the music tour um to all of our buildings um and that back I think you called it the F-wing right there that back was really unused um they there there were a lot of classrooms that had been you know left
um and so personally I mean I would like to see them reused versus you know I like the idea of reusing what's there instead of adding an addition um if that's what made sense you know to um to fill the need of what
they need at Central High School yeah that that is kind of the crux to where we're stuck because the cost is completely different for new $400 a square foot versus I can't remember what we used for minor or major renovations but much less than that um given there is space available that I'm kind of
looking for direction because they they would prefer an addition and have it all be right a part of it um so that they can collaborate and I'm sure there's many other reasons why they want that um but we do have empty space nearby and we do have a choir room that exists that
needs minor to somewhat u more um sprucing yeah it's pretty dangerous so it it's the it's a good size they like the size and it works for their purposes but needs some renovations they just don't
like the loca location and they've got a lot of instructional reasons why it works better to be all together mhm um not an instructional person but that for me is a struggle to look at the budget and the difference to move something that works but again I'm I'm speaking behalf on the people that do the work
and it makes a big difference for them i know but then you think about and again I I totally appreciate their you know the feedback but when you think about our um speaker tonight on West Middle School and not building the addition there when that was so eyeopening i mean
for me personally I don't think it's changed since I went to school there and the need for space and where they're storing instruments um I completely agree with if there's money to be put i think West Middle um need you know what I mean like maybe the
compromises remodel um might not be ideal location so it's all close together and I hate to say that because I always want to trust those that are leading instruction there um but West Middle is is and I know we're going to get to that so um in desperate need of
some attention that was the biggest eye opener of all of the spaces um so well it seems to me too it was disconnected your orchestra your instrumental music was off over this
area of the build of the school and then your coral stuff was way over there as if the two had nothing to do with each other and they actually can have a lot to do with each other i'm not in the same boat as Erica it's just like it's really hard when we've
got so many needs and there's that space especially one that's been opened up and I don't know if there's any compromise options with a smaller addition kind of like what we did with the manufacturing center where we use some square footage but added to
we we definitely have some adjacent classrooms like if you're looking at this to the left that certainly could help with their storage needs um I I don't think I would recommend putting a classroom there are currently classrooms but because of the noise but it certainly could help with the overall square foot they need it doesn't solve
the choir issue and the F-wing wouldn't solve a new choir room due the ceiling heights and and the overall size of it i say the F-wing that we're talking about we we briefly looked at it and you know I've learned a lot about the volume of
musical spaces um and although not ideal I mean I think they would even like a taller choir room than they have now um which if we were to build new we could accomplish but to move one of those functions to that F-wing I would think
most of your instructional staff is going to say the volume is going to limit the quality of that space it could perhaps be additional space though for u practice rooms or I mean not necessarily ideal given the spaces
and how they relate to each other but if they did want a black box in the future which I don't really know much about other than it's a big rehearsal space that they need um could be potentially in there um the ceiling height wouldn't wouldn't match one that is typical of a black box but it could work um so I
think there's options there um but again with all of these you know I'm gonna ask for some direction as it relates to using existing spaces and new and and kind of what direction the board would like to go so I can move on to another site because this is one big conversation about music yeah I think it's important to Tai's point to to
understand this as a whole this is still music it's just a different school so for East Middle School this one actually um is actually quite similar to Central High School so the existing choir room is over by the library and not uh with
the orchestra and brand uh band rooms um so one of their requests is to relocate that to an existing um space within the building um we did discuss the possibility of additions here however none of their programs are on outside
walls and some of the um spaces that they could potentially switch with to be on outside walls do not have the ceiling height that they currently have so when you look at that building itself the roof bumps up for band and orchestra where it is now not some surrounding
areas so the request for this one is to relocate choir to be closer to the rest of the spaces so we have been kind of looking um for one in the big red box that does currently include a a student lounge which may or may not be available
um and then um potentially putting choir in an additional surrounding classroom either to the left or to the bottom um to try to get it closer together so they can share the office the library um storage needs and things of that nature so again we've identified the overall square footage as it relates to the
needs of renovating existing spaces we don't have any addition costs in this one we believe we've captured the total square footage we haven't identified where it might go if it moves and this is to be a more efficient use of the space rather than expanding the
space and adding capacity they they need both they need to accomplish the capacity issue yes by how much well I know that we've asked them to explain the needs by category and we're meeting the needs of total square footage for
storage for office for practice rooms for um the actual classroom itself i don't have identified here the total square foot that we're recommending we renovate because I I don't want to single out a classroom that's currently being used and then get somebody upset if that's not the one we choose so I'm
just saying that we have that box plus we have additional space for a new choir room somewhere within the vicinity if we have the space available to renovate okay so West Middle School um so this one identifies minor major and new
construction um we had a a small amount for new construction um this one is interesting as it relates to all the building constraints in addition to the total square foot needed um we did as we did for the other buildings we did identify additional spaces in addition
to the box that you see here for use based on the needs that they identified with total square foot again I haven't highlighted which rooms those are um because we haven't had those conversations about whether those rooms are actually available or not um at the lower end of that box we do have a
student store and an office space um we also have an old uh staff lounge or staff old cafeteria for staff across the hall that could be usable space again I'm saying that a very very high level and I don't make that decision but it is up for conversation um you could also do
an addition to the right there we have some limitations there as it relates to how much space we actually have um before the the sidewalk could be moved before before the health center and which grade it would be on so doing an addition there does cause some
complications but it's not necessarily off the table so originally the conversation was to bump off the back of the orchestra on band rooms towards the health center m so these two empty classrooms so to speak would that
fulfill their need for space because currently down the hallway where is where they're storing all their instruments that in addition to more space outside of that which could be discussed that that box itself doesn't
solve the issues okay okay i again we were we were trying to look at Yeah i'm going to throw stuff out there because it's part of the building but no decisions have been made i'm always very cautious about this but again the cafeteria across the way they have that side cafeteria that used to be specifically for staff i'm not really
sure how they use it that would be a conversation with the principal and the staff on how they use it could that become available i don't know um we also have um on the um the upper side of the little theater there are some classes right now I think it's um weights and
there's a health room it's at a different um grade but we could connect to that possibly use those spaces again I don't know if that works within the building plan but it could be explored i bet that teacher cafeteria the old home rooms back in the day I'm I'm
guessing that they probably turned into a teacher i don't I don't think so because they have a different home room that we turned into STEM but I think that actually was a staff cafeteria okay that's interesting not sure how they use it now and again I don't know if it's available these are all just things that
we were exploring to try to stay away from um additions if we could but provide the total number of space they need yeah i mean I if you're I mean I'm I know you're looking for some feedback so I'm trying to like but I I would just
really stress West metal was and I mean it was it was a pretty rough I mean instruments in the hall and um desks on the little theater stage the teachers have no place to put anything there's no practice rooms there were so
many things that they needed um at West Middle that that they didn't have even compared to East Middle um so I in my opinion just crucial to give them the space that they needed um because that program really is growing and so many
students benefit from the music program at West Middle i mean East Middle too so yeah are you um able to talk about some of the constraints within addition to the right there and what our limitations are look at four of them i got to remember
which one we're at um this is one you've got the additional building over there right yeah the health center yep so you've got a health center that that's not substantially far away um from a code perspective I can only build so close to another building before I start getting into some some limitations from
a code perspective which starts to drive some construction costs um I think you do have some grade issues i know you know a majority of this space is already on a lower level you have to go down a ramp to get in into this um the little
theater each one of those kind of serpentine lines is a step and you enter from the left you enter at the grade up there you go down that ramp and you enter the other side at a lower grade and then it continues down even farther so to do renovations and use that as
usable space I mean one of the things we talked about in just brainstorming is how we could use that theater um only only 2/3 of it to 3/4 somewhere in there could all be on the same level and
maintain anywhere close to the volume that we need in that space so there's challenges there and I believe that grade starts to come back up a little bit so we would have that same grade issue um the connectivity would want to be through what you see between orchestra and
band if you see the little little room with all the little lines in it that's a stair that goes up to a mezzanine not that you can't walk under the mezzanine but we'd have to take all of those programmatic spaces that they use there and replace those elsewhere
um the other challenge we have on most of your buildings is that most of your buildings are larger than they're supposed to be now by codes codes get more restrictive every year that they do an upgrade right so anytime I start to
add additions I have to put a very expensive form of construction between the two buildings that designate the addition as a standalone building um again not impossible to solve we do it all the time but again it you know does it drive cost a handful of percentage to
build this separation between buildings so you know knowing we had 10 million for all four of them and we're trying to trying to measure each school had two pages of wish lists and you know we had to try to sift through that and say "Okay what are
the priorities we can hit and get you know the top two or three boxes checked or or approached within the dollars that we have?" Um and we didn't even get to the dollars that we have were over right to start with so that's why we're having this conversation new construction being
more expensive than than renovated construction because you know I don't have the benefit of existing walls and mechanical systems and electrical service so it it just this whole project is is really constrained by budgets
if we wanted to do a 2,000 foot addition to the right of band or orchestra could we we squeezed it in there i mean it it's tight but we did squeeze it in there when we looked at it and I think one of the bigger challenges with that addition has to do with the grade outside the building and right now there
are two exit doors out of bandon orchestra what's labeled as banded orchestra we'd have to maintain those egress points and exiting for those classrooms so as you move further and further south or east the grade starts to drop off and then providing exiting from that
addition becomes more and more challenging because of where the grade is on the outside of the building it can be done it probably means moving a lot of earth and maybe some ramps on the outside of the building which ideal in our climate but it it can be done
and Mark we don't dare stack any of this go to a second story yeah I'm gonna let Tracy jump jump into Can we do it sure but I think and maybe Jack too for that matter um the disruption to the existing building put
a second floor on top of it is substantial um and then there's access elevators that whole equation starts to become part of the conversation i remember going in the orchestra room full of students and there were I mean
Mrs binance's class i think she said she had 60 or 80 chists and physically or something and don't quote me on that but I mean literally physically they they couldn't even hold class in the orchestra room with with the students that were taking
cello so I think I I guess those are just my concerns of what the music program said you know their needs and um but um again I think exploring maybe some of those other spaces if they could
expand in that way and would it fulfill their needs I think is is definitely something um yeah I do think that's the one challenge when we start to talk about it's easy to look at a two-dimensional floor plan and say
this room is empty but the the staff hits me on volume every time if those ceilings aren't tall enough it doesn't work so on two dimensional paper it looks like a perfect plant and sometimes reality that doesn't pan out
i think that's some of the challenge with trying to build over top i mean these footings and foundations weren't initially designed for a second story so that's extra weight um you know these are tall spaces so now you say I'm going to go up 10 12 feet and put another floor on while I'm going up 25 ft to put
another floor on so those buildings get even taller circulation gets more expensive it's just cost driven so lastly we took a look at Westy High and this one had a more heavy addition
um budget uh because of where the spaces are currently located and what the user group was focused on adding um clearly if we're going to add to the scene shop for um for some instructional um practices that happen during the day it has to be
added to the existing se scene shop or you wouldn't be able to move equipment within it so if you're going to expand that it would have to be an addition you can't really have it somewhere else um as far as some of their practice rooms u that they're looking for and a formal blackbox could it be um maybe moved within the building i'm not really sure
if they have space available that's the one site I'm not sure about um but as it relates to where everything is located music very clearly is in one wing of the building but I haven't had the conversations with the principal about potential other spaces
so um this just highlights where their spaces are so again um they wanted an expansion of the scene shop for storage specifically but they also apparently hold some classes there during the day again Jesse has been part of our group because I'm not the one to decide if
it's instructional or performance this this money was set aside for instructional improvements to to classrooms and it's hard for me to determine if they're asking for something that's really instructional or not and that's where she helps guide me and then when we move forward when we get into design obviously each principal
will be involved in that user group meeting when we start design so this is the overall budget for what we've shown so I'm just over 14 million um my request today was going to be approval to move forward that with that as a minimum and some high level
expectations around is it the desire of the board to try to reuse existing space if it's available or uh do we want to entertain um additions where the staff feel it's more appropriate because it does sway the cost estimates
quite a bit okay um because I don't know where the discussion is going to go right now i'm just going to take the opportunity to get the students uh out so if you uh need a form signed come on up um you can see any board member you're always welcome to stay too guys
good conversation about learning that means we're learning Maybe I don't know maybe [Music] for music is to start at the 145 as the budget and then identify the priority of which school goes first i'm hearing like
it might be West Middle School so then we would start actual design with the user group meeting the principal and whoever needs to be included in that and we could come back if we're not able to meet the constraints of the existing budget and we could share at that time what we have learned about are there other existing interior spaces that
could work for them or are we to a point where we have to do an addition and I think too just um you know Wendy um just in you know having her a part of all the conversations looking at the music program and you know Mr d and all the all the pieces and parts to be able
to weigh it out if we get to a point of you know this is where our budget is and is there a place we can cut and add depending on need I think is really important too so um but yeah I totally support um that being on the low end of
of what the music department needs i mean yeah and I I'm the same way I do support raising the budget to that and I think one of the things we struggle with here which is obviously the history of building things peace meal and grades
and different that obviously if we which is impossible to do obviously not starting again because that's a very expensive proposition but I also want to be careful that we're not bandating like even though it's a massive upgrade that we're just bandating something that and
I know that this isn't going to go over well either but if we needed to do this in two phases on one bond now and one bond later but we have much better facilities because I don't want to be here in I won't be really I really hope I won't be here in uh eight years time
talking about this decision and being like if only we had done this at the same time we could have avoided this um so and that that is a concern of the staff making sure that they get what they need and that the budget doesn't control and then control it from the fact that okay now we have something better but it really doesn't work for us
or it doesn't solve our problem right yeah the challenge is when you have four sites under one budget inherently you're going to start with one and you could potentially increase the budget there and then it you know what's the board's I guess comfort with identifying each
one individually and working through them and then seeing where the budget goes that's just it's up for discussion you know if we're going to try to make all four within 145 and we start with one and we find extra needs are we supposed to take it from another site or do we come back to the table and have
another conversation about total budget and all of these projects are going to be in different years that could have inflation or tariffs tied to it so there's just so many unknowns but my fear is we won't start and I'd like to get started with one site but have some overall direction from the board on where I'm supposed to go and when I'm
supposed to come back for presentation purposes and I think that's part of the staff too like what's the where like what are the obviously everything's a critical need and that's the problem but again I don't want to put a bunch of money into something that we then have to undo again in eight years time
because we didn't add the didn't add the expansion because you know if it's the best thing to do and we all know it's the best thing to do to add the expansion is then we should add the expansion like again I know I also going to you're going to bring me a budget i'm not going to be able to approve it so I get that but um I think we should take a
longer term view as well and you guys have to gauge that tolerance of you know are you okay with this for four or five years you know you're not going to get the benefit out of this but then the the grand vision at the end and I don't know
where that balance is do we want to stay with the thought of we've got central grade here and then come all the way back i think separate it's a separate architect we could swap out i feel like the two that's such a dramatically different the two i don't know ty was
the one who added thing but I would like to do the two i'm good with the two yeah I agree the two and then move on to central grade i think so that makes more sense my my point with the two is we do feel if the board is willing to have a conversation about a phase two in the next bond which
could be as early as 2028 we are doing a lot more work upfront due to first everybody wants everything done right away we're doing a lot right now with train $33 million is is a pretty hefty lift as it relates to our priority one two and three we're going to have a lot
of progress really upfront as it relates to the 180 million and with central grade um hoping to occupy 2930 it's all coming to the the realization that as we do all this work and stagger everything because for one we can't do everything all at once
anyway there's only so much capacity that we have with our staff there's only so much capacity we have with the trades the local trades and the architects these are the same architects doing Central High renovations and music so we we don't want to pit them against each other as far as timing goes but we need to make sure that we're paying attention
to that inherently we're going to be into a new bond authorization at some point i'd like the board as part of strategic planning to have a conversation about what that could look like and maybe during these projects what naturally would fit into that given the fact that we can't do it any sooner
anyway and that's yeah to my point as well is like I don't want to just bandaid it for what really will probably be a couple you know three years which is a lot when you're teaching or student who may miss out on the whole thing so that's the vibe that I do get when we open the facility and
so many people are just wrapping up their high school and it's and that but hopefully again that will be a long-term benefit so I do support this raise well I think if you're doing the gym
over at Central then you'd have to start the music programs over on the west side of the town just so that both ends of the city feel like there'd be a cost unless there was a a major cost which I don't think there is in this case but
like that's the other thing too is like I don't think they're going to and Erica's point about you know West Middle pressing um I think that's important i I'm tempted to look at the senior highs
first because then the middle school kids will get definitely a benefit of that you know so depending on how your construction planning works there has been a concern brought from teachers that students could be in
construction mode for eight years if they're currently at West Middle School and you do that first and then you do West Singer High but I think to Erica's point looking at the condition of the facilities should really guide us more as to where we start as long as there's not major constraints um the fact of the
matter is all of these projects are going to um interrupt what's going on in in the day-to-day operations and it's our job to try to live alleviate that as best as possible and I just look at the age of you know East Middle School is a newer building um and again West Middle
School it has not changed i mean it it it looks I mean and when you the principal you know they use that theater space for their parent meetings and their you know welcome to sixth grade um I I just think West Middle should should really be a priority of course I would
always lean on our um our teachers and staff as to what they think looking at the four but my gut is is that um West Middle being one of the oldest buildings um you know similar to Central High School that's just so to tie in to
Christine's point I guess one thing is I think we are okay to break the budget into four i think that would actually be easier on us um and everyone else because it's not like competing it's like well you got you need an extra 10 foot over here so we're going to have to
take it from somewhere which one of these three to Tai's point we have other projects identified in the existing bond which again my point about talking about the next bond is simply because we'll need to go out by 2030 to maintain 3.1
mills or it'll drop below that and we'll be in a conversation around an increase and for the fact that we have jump started work I I can't even tell you how overwhelming it is right now with the construction that we're already doing and what we're currently designing it's a lot and we're doing that on purpose to
try to frontload so the community can see the work that we are doing and that we're moving forward but we also know there's going to be increased costs so the more we could do now um the better for the budget so I do you have enough on music i feel good about music unless um anybody in
the audience has a major concern side of the Well I mean so but we're talking about adding square feet to West Middle but there's no West Middle addition and we're okay with the number we're potentially talking about it what I just understood was I'm still to look at
reusing existing spaces but if they don't work identified by the staff that has to use it I'm to look at additions and bring that back to the group so they know what the budget is perfect yeah as long as it's coming back that's perfect yeah i I'm not real comfortable with any of this remodeling it doesn't account
for additional capacity for life safety or additional capacity because for going out for a bond that's the easiest thing to explain to taxpayers why we did something the only caveat I'll have to that is if we have empty space that's not being used don't does
it behoove us to look at that space if it could be renovated and not have extra that's what I'm looking for okay yeah so for instance when we did the innovation manufacturing center you remember they were set at a complete new construction we made the decision to look at three classrooms in each school because we had
empty rooms about three or four again we have smaller populations than we did even you know five 10 years ago we utilized that who gave us about an extra 2500 square foot I want to say on the innovation manufacturing center somewhere 2,000 to 25 in each of those
by renovating some space adding on but we gave the architect some flexibility to take a look at that you might remember my and again not an architect and I proved it you know thought the backside of of West High School by the office was the place to put the IMC but you know we had a computer lab there but
the architects and Gabe and his team they took a look at all that and said you know the front makes a lot more sense and they were right and that's why we hire them and so so I think giving them a crack at taking a look at that with staff and seeing what that could be with existing space to see and if it
doesn't you know then then we'll know that and we'll know that there's a different route to go I'd like to see options I guess right and I I was kind of I thought this was more of anformational end of the superintendent report I didn't realize we were taking action voting on things
so I mean I I before I vote on you're not voting we're just giving direct I think well I guess my direction then is just more options like like multiple option A B C for various things um based on staff need I guess is all in and I think once once I have the my concern
was coming at it with just 10 million um I needed to feel if the I needed to know if the board was okay with us going over that given some of the constraints so I guess I don't know if it's okay or not because I guess I haven't really looked at the 180 million like we're about to approve tonight the facility storage the
re renovation at West Senior High $5 million for Sabin the parking lot the lockers the laptops all under and I've yet to see a list of all of the projects under the 180 million so I guess I I mean maybe this can come back to finance um I I I welcome central grades
conversation and I don't know if there's any music staff here like we had our PE staff um but I I guess I'm not comfortable even providing guidance without enough information i think the guidance has already that I think we've already given enough
guidance is what at least on this area well I that's up to if you want to vote or not i I'm looking for comfort level with 14.5 as the minimum and a start with West Middle School we will explore all options to try to um use as much
interior space as possible if we can't and there's an addition involved we would be back in front of the board to approve that that's what I'm looking for if you want to do I don't think you need I don't think we need a vote to do it i think and I think Tai's okay with that too because it is coming back to the board bring options with the with the
Yeah that's kind of because you also have to remember we don't we don't want to do this i've I've bought a couple of these sites and it's funny because like you you have great ideas and you come in and then you look at something and it's terrible and then it's like the cost is out there and then it was I mean I'm dreaming about this stuff too i don't know how you even do it um and I only
looked at like one product um so I think just the guidance to bring this to because then you don't want to do 50 different designs because you're paying for it every time so if there was a hard stop at 10 million I have a completely different direction so I I feel like I'm in a good spot um with where we're at
and I feel like we can move forward with design and really start to get some specific information for you going back I feel like we're going to have some it's going to be harder to reach a consensus of where we are but um on the central gym not that there's disagreement between us but it's a it's
a lot harder to vision the options I guess to to that point we've got to go back to gym you know that central gym renovations um I think with the the So here's what I'm
looking for for direction on the gym is the board comfortable with demolition because that completely sways the direction we go in um I feel comfortable that we can make it work within 20 million which was assigned as part of the overall bond um there will come to a
point and we've talked about this with staff that there are some priorities we know we have to hit with the 20 million and then if that's where we stop because there's no new bond money we're prepared so that if there ever is new bond money of where the higher next priorities would go where we would put them we certainly don't want to build something
now that won't give us the flexibility in the future to add something they really want in a space that now doesn't have to be renovated because we just renovated it so I feel confident we can make it work with this bond money um not all of their priorities i think there inherently would be a second phase
um I guess I'm looking for direction on is the board open to a second phase so that they can better determine their priorities right now and what they would need in the future obviously it it's up to the community to vote on that um they would make their decisions based on that but we would have a flexible plan that
we can enact if a new board bond was passed and we had more money we would know what those next steps would be the demolition is cru crucial if the board's not comfortable with demolition we have a com we know where we have to go and it changes all of those numbers and the timing when you say demolition you're talking
about partial and or complete de demolition the whole thing yes 68 the big gym probably the small and 68 um potentially 58 and 68 i think we can decide on the 68 later i I
think it'll stand as it is for quite some time until we get to the phase where we need to decide that um so I I'm I'm comfortable if I only get a decision on the 58 right now um because that really is it's landlocked they need to use it while we're doing construction and it will determine where we place
something else um for the first couple of steps well I appreciate the phase proposal I guess you could say um I think that that makes sense so I thank you for doing that um and I I am comfortable with a demolition uh although I will preface that I don't um
like we just haven't gotten feedback from the community to know if like that if it was that option and we have some so let me give you what we have and let you decide on if you want more you know like I really appreciate the So Justin you know Justin would tell you and
Justin left me so um but we sat down with a group of um our current coaches um so we had uh Emily's volleyball coach we had um Luke our boys basketball coach we had girls basketball um we had girls
volleyball um of our existing current staff mhm then we also had John Lober who longtime 40 50y year coach at Central High School John Sonaman um we also had uh former
basketball coach John Constant John Constant was there and so we we kind of tried to bring in you know the the the history of you know people that had been coaches in that building we brought our current staff in and we had the conversation about all of it okay and I
think that they were torn um you know I think but in the very end they said you know what's best for our kids beats nostalgia okay now the question is is you know are you going to get a more
solid group and you know and I lean on Jesse of central people to ask that question of that's the crop of people that are dieh hard invested in athletics john Sono was the athlet athletic director for many many years you know Justin Ben you know again both central
graduates Jesse a central graduate like you know so so a lot here so I think there's that element so my thought is from that those folks there's that that thought of consensus they'll miss it and they'll tell you it's a great place to see a game you know but there's that
element however that being said if the board wanted one more I'd be willing to put something together but you You guys got to decide if you feel like you need that kind of consensus more than that group that I just mentioned so to be clear so all those people you just listed are pro tearing the big gym down
they were again you know and I would say I would say they're 5149 tie you know of of tearing it down you know but like the statement that was made like by John Sonan you know John Loberg you know was talked about the statement he made about you know that element they're torn but
they said in the end the best thing is for what's the most use of facility for our kids so the user group was split essentially i wouldn't say that no so you said 50 no I'm saying they all were 51.49 like you know if you had to give them a percentage of confidence of tearing it
down there was a consensus across the room well I think we should have started with that so but again that's that's a small group you know I don't want to pretend that's everybody that would maybe give feedback across the you know the Traverse City community so that's why I just want to give you still that option if you want
it but I just wanted to let you know the group that we had that conversation with and I think Justin and what he said reflects exactly the conversation of that group mhm but and Justin was kind of wishy-washy on whether So I just want to be clear like if that and I'll be honest they were a bit wishy-washy but in the end I guess I'd
rather have like a letter of like something in the packet saying all signed by these these community members like just you know some I mean it's hard to come in here and make a you know we're about to approve $105 million tonight yep on these three projects so and and we get thrown in with like we
have to make massive decisions tonight whether to tear down the gym well we're not we don't no that's the direction I need for however long you need to make it the path she's going to go down first yeah I see we We back down we back down many paths before as well this is just
the So we can get some more feedback from community just to be clear i'd like to be clear before we say "Yeah let's tear it down." But right now I think she said I want to head down that with architectural design that like I said but I'm also willing to put in the next you know 30 days together a couple of focus groups to make sure that you know
that is more I mean the group we had is fine i just want to be really clear before I say "Yeah go ahead and start going down this path." Because the path takes money and Christine's time sure um and that takes away focus from other things like learning right um so but not
going down a path also takes time so but to your point I think what you want is the public then see this this is why we do try and do things in multiple meetings and committees is the public can speak out they can see it it's not like we just voted and the money's gone yeah there's no vote of spending that's
why we're not taking a vote okay well I mean I have no authority right now to go spend 15 million i mean you know I guess I'd like to see both pass then like I'd rather see more options than less options so and I know that's probably not helpful right it's costly it is helpful because I'm I'm feeling like we
have the option to entertain demo and now we know what we can put together to show you the option so if we do demo these are all the possibilities it this is going to be in the paper tomorrow we're going to hear from community members so you know if I can start working on the fact that demo is a
possibility and I will bring it back to you when we feel like we have a good design you'll be able to hear from the community between now and then or if you want to do small groups we certainly can do that i feel like I have what I need i feel like the board is open to demo if it makes sense and at some point we're
going to have to make a hard decision and somebody's not going to like it well I just inevitable yeah and I really value you guys being here so we could learn about the reinforced concrete to hold it up and and what is going to have to take place with the current existing um you know I think that that is all
really important and I really value those people that you mentioned that were every one of them would be happy to come if you want me to invite them you know no like in that aspect that I'm just thanking for the consensus of the board you know no I'm just thank you for sharing and um yeah I I feel comfortable
with with I'm going to also ask a question of the experts over here you know project managers architects whatever uh the operation and maintenance of a lot of these facilities never gets brought into the equation what's it going to cost to maintain these over the years i would assume if
we construct a new facility there we will get state-of-the-art whatever whether it be mechanicals electrical and operating and maintaining those facilities would be less expensive certainly more manpower less expensive than trying to maintain again something
we have poured millions of dollars into to renovate is that a safe assumption let me start because in my opinion it's um the energy efficiency would be the same we wouldn't renovate the existing and leave it with old systems that
aren't energy efficient they would get the same as the new um it depends on your total square foot we are recommending an increase in square foot it will increase our overall utilities it will be much more efficient than we have now but it would be more efficient if we renovated the existing competition
gym too because we wouldn't leave it without dated systems it's not just systems it's elevators it's the roof it's um whatever windows you may have in there that are now dated it's the idea of trying to renovate everything leads you to sort of why
didn't we just build a new one to begin with and that's why we looked at the cost estimate the elevator is a big issue um if you know I I've always been of the opinion and the desire to try to get rid of the ADA issues because I think inherently no matter what you do it will feel like you put a band-aid on
it in the future you're still dealing with some issues um the elevator won't go away unless we demo the two gyms um it it could potentially go away if you raise the floor inherently there's other issues with that as it relates to space you've just lost um so in my mind it's a
it's a give and take do you spend essentially the same amount of money to renovate the existing and have the same the the same um detail in it instead of getting two brand new courts so that's that's what I'm struggling with is
almost 7 million to get two courts versus six to get one so I think the yet point I think we Yeah even when we looked at boardman and updating the elevator that was there a million dollars to update that elevator to bring it to code wasn't it a million
dollar it's more It's closer to a half a million okay okay but yeah I mean those you know cost of a bus wash [Laughter] i could have sold you one of those so I think to close this out and but to
t's point I wouldn't be comfortable voting on that either tonight and that's not what we're doing and and it just we there's going to be other discussions but like this is the only time as a group we can decide so I can say something you can say something and then we can't bring it back together unless
we're sitting here and I think part of the point is I may say something and believe it but then I talk to you and you may say so this is I think the guidance that you need yeah so I thought I need enough to get started i mean if demo was completely off the table that completely changes what we investigate
so I I'm just looking at a high level what the board's comfort level is as far as the budget and partial demo i feel like I have enough now to sit down with the user group meeting and actually begin design okay i'm glad we could help you thank you
well we've got through the first step of 20 or 30 i know you say this was going to be a short agenda um if you're comfortable with music and central high I'm going to go ahead and thank you too for participating and bring in the next uh design team
[Music] come back up okay thank you good see jack you have to stay you know that right good john I have you here first all right i was wondering if you're going to
switch the name yes tracy all right so this is our um design team for Central Gate School i'll let you guys do your introductions i'm John Dancer Cornerstone Architects here in Trevor City i'm Gabe Alvie with Deacon Architecture
and Engineering i'm still Jack i don't know if this is this maybe wasn't on all right so let's start with central grade school so um central grade um high
level conversation uh trying to get again some guidance on some high level things so we know what direction to go in um uh talking about budget and timeline so we do have some information towards the end um I'm going to get started just with an overview of our visioning session and what we've heard from some
constituents related to Central Grade School and what's really important so with all of our um school renovations or new schools we start with a group of diverse um constituents that have an interest in Central grade um we had two visioning sessions um one was February
18th the second one was on March 3rd um we had uh you can read the mixture of people we had we had a couple board members administration community members um and some staff um we talked about some very specific things as it relates to very very high
level again this isn't design it's concept and we need to determine some of our priorities so we did that over the two sessions um I thought the sessions went great we did get to consensus on quite a few items which I think will help the board understand what the group
itself obviously that's not everybody that has an interest um we had central grade neighborhood the city of Trevor City so we have a good understanding from several different areas and what the priorities are so we did get consensus that um demo is uh a potential
option on a couple areas that really are not the original part of the building so there is a courtyard shop edition from the 50s and 60s that has ADA ADA issues inherently in it that that nobody's really tied to um the space itself doesn't make sense it doesn't uh
collaborate with other spaces and then we did get to consensus on potential option of demoing a portion of the West Wing which is closest to Wadssworth and the reason for that is supervision issues um safety and security and supervision issues it's a it's a wing
that you have to walk a complete block to look down to see um to supervise students down that wing so um the other things that we talked about was um a very high level priority to solve those supervision issues um in that west wing in most of our elementary schools you
can walk to one or two spaces and see all the hallways and all the students that are passing between for extra supervision at central grade school you probably have to walk a block to stand at one spot and then there's two one two three other spots you would have to
stand to see the whole population on the first floor moving around so there is inherently some issues with supervision there and safety and security um so that's why we discussed a potential demo of that west wing um they uh prefer more dedicated classroom space instead of
some common spaces we had some discussion about potential options for the cafeteria um the main office having a central location for that line of sight supervision um they we had a long conversation about the third floor and the use of it and it was the preference of this group to keep all students on
the first and second floors there is a concern about safety and security and supervision on having students and staff on the third floor so far away from the rest of the instructional practices and so far away from the office should there be an emergency so overall they they are recommending no student classrooms are
on the third floor that we have a discussion about what would be on the third floor but they definitely want it renovated um it's been abated already correct partial okay there's still work to be done um a high level of uh priority to create separation of Lars
and other after school activities like we just talked about with Central High School there's a desire to be able to separate the ongoing daily activities from who might be coming in from the outside for the other options we have available in that building like Lars um sustainability is important we talked a
lot about sustainability um we even had kind of an overview conversation about the potential of geothermal specifically we have some pretty high limitations on that particular system because of our uh space available we're pretty landlocked um given all the wells that would be
needing for that size of the building and it's it was kind of ruled out as not an option but the group felt very um uh positive about exploring those other options like Susanna and some other talked about people talked about we we want to explore the options maybe not
say all electrical all electric at the beginning but explore the cost estimates of all the different systems so we're making the best decision um but the staff was really focused on making sure budget was spent on the the instructional spaces first
um the uh prioritizing the playground areas when determining where the uh garden would be um having an immediate exit from the cafeteria to the playground um my understanding right now is kids are are having to walk through the whole entire building to get to the
playground before or after lunch and it wastes some time and it's very inconvenient and there's supervision concerns there um cafeteria making sure that the h cafeteria is a dedicated room and not part of the hallway for some noise reductions and again some supervision and u behavior concerns uh
preserving that front lawn as much as possible we even talked to the current staff about you know are you looking for a staff parking lot no their their concern is really preserving that front lawn space for field day and things of that nature they've been parking on the streets the people that were there are very comfortable keeping it that way um
we talked about the current um bus uh drop off area if you will which is on Pine Street it's a wider street and everybody was fine with keeping it as is no need to put a bus loop actually on the site um creating a car loop to be dedicated for the younger students so actually having some kind of drop off
loop on site connected to a parking lot for the littles um and then um yeah merging the parent lot with the parking lot so those were kind of the highle things that we talked about with the group and try to get consensus we did lay out a lot of different drawings with some concepts and bubbles of what
do you like on this one what do you like on that one and the team has all that information for moving forward uh as it relates to the timeline and the budget um our timeline as you know is to uh move central grade here to Glen Lumis after next school year so
they would be here for the 26 27th school year transitionary um we are only able to fit their K5 population in this building as long as they don't keep adding classrooms with their populations um we do have to relocate TAG um preschool and an ISD program the thought
process right now is to have preschool at Monasuri that have a classroom available that um can be licensed and TAG the desire is to try to move um a fourth and fifth to the east side and a fourth and fifth to the west side during the transition with a conversation at a later date with the board on should we
be planning to bring that back and house it at central grade school um the construction we believe will take up to three years so they would start occupancy in that school at 2930 which again leads into a new bond when we would also have this this building available in Oak Park available to have
a conversation as it relates to facilities um so just this is kind of a an overview of what is currently going on in the building um I'm going to highlight the the second bullet first because this is our constraint the current classes that are required to be on the first floor
really um constrain us as it relates to how big the building's going to be so currently um art music and library are on the second floor it has to come down to the first floor and we have to hold classrooms for preschool junior kindergarten kindergarten and first grade on the first floor so art music
library gym cafeteria all has to be on the first floor which really does kind of project out how big our building's going to be as as it relates to square footage and footprint is that a licensing thing it's a code it's a code required okay wow first graders have to be on the first floor and you can only
have second and above on a on a floor other than the level of exit discharge but even the art Well because they're going to art because they're going because they need access to art and music okay and yet we're still talking about possibly demoing something on the west wing yep i haven't gotten to that
yet but yes okay um and then I put on here third floor plan it it will become important at some point to determine the desire of the third floor um at this point for budgeting purposes we have kind of just designed um the absolute necessary renovations we need maybe possibly large
conference rooms we always have a need for those um but that's the money that's been assigned to it right now until the board makes a decision on wanting something else there are there council plated administration being there i'm going to move on anything
uh so um so that you know the makeup of the building they they have a lot of classrooms a lot of nooks and crannies they are currently operating 17 K through five classrooms they have four TAG classrooms they have one preschool and they have an ISD program our MAI program and then they have various
spaces for itinerate staff to give you kind of an understanding of um obviously if there's space available people use it um they currently have a lot of itinerant and special staff in full-size classrooms that I think going forward we could accommodate like we do in most
other schools where it's a half a classroom and so we could build it potentially that way um that includes resource room itinerant um staff that might be helping with reading or um math support um behavior intervention social workers that thing so we definitely need
to accommodate space for all of those um say one thing yeah so any of the itinerates that deal with the prek to first graders also need to be on the first floor right because the first graders can't move to the second floor
other itinerants that might be for your grade reading or something else could be on an upper level but any of those need to be on the first floor as well and we typically like at Eastern we have a resource room on the first and the second to accommodate the appropriate grade levels but right now it's a half a classroom not a full-size classroom
again if they have the space available they'll they'll use it um I think it's a conversation in the future about how much space they need for the activities taking place in the class can I ask a question absolutely how does the 17 K through five classrooms compare to Willow Hillell Eastern similar
um actually it's it it is very similar to the other schools um and then when you get to TAG obviously you're adding force or you're at 21 yeah um that well they have a lot of flexibility because of the other spaces that they have so if they do need another classroom they have flexibility with
maybe breaking an itinerate space into half and we could do a wall or something um but making sure that when we build the building we build enough classrooms to house whatever programs we decide are going to be housed there and enough classrooms extra to deal with any growth within their boundary i was just curious
how it compared um just to other other elementary so yeah um actually I have some information i have um so currently at Eastern they have 24 classrooms eastern Eastern
24s though correct um Monator is 23 these are classrooms these are classrooms not classes right correct so they don't have 24 sections per se they have 24 classrooms yes right now Eastern's got an empty one and we're using three for preschool but that's the
number of spots that could be a classroom um I think Willow Hills at 18 Long Lakes at 17 or 18 um Westwoods is upwards of 23 with that last addition um interesting but the Eastern requirements
the same as Central would be in terms of first graders on the ground left yes okay a horrible fire in the UP long time ago a lot of kids got burnt really and I
think that's when state law kind of agree that they did so that gives you kind of a lay of the land as to how they're using some spaces and um the considerations that really dictate a certain number of square feet right now the building is 144,000 square ft we're currently maybe at 130 we could
get it down to with all those essentials again depending on what special programs we have if we have enough space for those so that's kind of one of our talking points you said 130 but that assumes then the demo of the west wing or it doesn't
it is the total amount we need to have the total number of classrooms that they currently have with some growth haven't gotten that yet seems like there's Okay whatever well let's just go there so so this is the analysis of the
building um uh we did take a look at the whole entire building obviously the the the part of the building that starts at the gym to Lars is the the oldest part of the building the 1922 edition that houses that's three floors that houses houses Lars um anything to the left of
that has been many renovations in the 30s and the 50s um we have identified in the lighter pink color the areas in which we would like to discuss options for demo um and then the blue areas are potential additions so surprisingly it's actually cheaper to demo the existing
spaces and add new based on how the current West Wing is has been constructed and I'll let you guys talk about some of the columns and some of the constraints we have in those spaces sure i I'll just start off and Gabe you can jump in but you know the way the building's constructed you know it was
really designed to be a high school and a junior high and not really an elementary school so it has very wide corridors that were set up with big lockers and those kinds of things with relatively small classrooms those columns where they are are fallen those corridors and so to change those
classroom sizes becomes difficult to do um without major construction so that's why when we build new we can get the right sized classrooms relative to you know what was there before um jumps
yeah and we'll we're also looking for opportunities to open up part of those areas as well as we get through design um but like Christine mentioned the columns the columns for whatever reason are very erratic they don't follow any kind of grid pattern in the building so
they're offset from each other they shift as you go down the hallway um so it's going to be some challenges so again being able to remove that portion of the west wing helps us a lot to not have to deal with that and we can rebuild it the way we need to
um the way that the blue line is situated on the left side instead of the west wing is very intentional to deal with those supervision issues so now we don't have this long wing that somebody has to walk from one end of the building to the other to look down the wing for supervision um this really closes that
up so that we have a couple of different hallways and it reduces the o overall footprint and helps with safety and security and overall supervision during the school day again it it mirrors some of our other schools where you you walk not too far from the main office and you look
down one hallway and then you in most cases you pass the library and look down the other hallway and you can see all activity of students and there's no hiding spaces if you will so that that was the intentionality there with that uh potential design again we're still working out um total
square foot and what can actually been be turned into what um we've had a lot of conversations about um where the library would go and if we're going to uh separate the library like we did at Monasuri where you have two floors two smaller libraries that accommodate the
grades that are on those floor or if you put it all on the first floor and take up some more square feet so that's all what we're considering and discussing um for today the big thing that would help us as it relates to moving forward is is there a comfort level with some demolition given the opportunity to save
some money and make it more efficient and solve a lot of the issues that were very inherent um and a high priority for the um visioning sessions that we had and and the principal who's still here we made her wait all the time
so From an architect's perspective in terms of capacity if we demo and then reconstruct we're not losing capacity at this point no we would we would be we would actually be gaining we're right sizing it to have
the right amount of capacity and again I mean we're we're looking at it in terms of that 22 classroom piece so to speak so why would we be against you demoing if it's not
going to affect capacity well it I'm just looking for it is going to reduce it is going to reduce it will reduce some capacity but whether you have tag or not isn't going to be um not might not necessarily be that makes a big difference if you have tag
because obviously you don't have to get them on the first floor um this does outline an addition first and second floor because the difference of adding first a first floor only and the second it it is uh pretty efficient with money to actually get two floor spaces and if
we do have tag we'll need that space so again does it need to be a little bit bigger maybe maybe we need to have that conversation but our goal right now is to make sure the first floor has enough space for all the things that are required to be on the first floor and we do have an overall at least I have an
overall target of trying to reduce the overall size of the building for issues related to uh energy efficiency cost supervision cleaning um those things and this this wing of the building I mean from what I remember there are some tiny
tiny classrooms i mean the teachers were talking about that yes no storage there's storage changes really challenging throughout the building and then there's also wasn't there some ADA yeah there's all kinds of level
changes yeah yeah beth was building the old farm houses put on a chunk uh listen you need to go visit the old hospitals that run an elevator and then you press a button for here and you go half a floor and on that
side you go another floor yeah that's right wilson yeah yeah i mean and I'd love to hear too from Janna just Mrs dugay to being a part of all these visioning sessions and and how to the feedback just on
demolition versus um adding on any any feedback to give the board i like the idea of the demolition as far as you know creating more space for the first floor and I just can't stress enough I
like all the ideas that The biggest one is just the resources it takes just you know two people to line up to people to walk and I only have four moving people two are outside two
outside meanwhile one all of the tables and just walking down that huge hallway where if it was you know you're go outside so um just
Seeking getting rid of some of those [Laughter] do you think do you envision the additions in blue that the cafeteria would obviously be moved into one of those spaces right not necessarily um we're still looking at the potential um
those the the highlighted blue on the left would be classrooms um we we were initially again concept not design we were initially thinking the classroom that's now kindergarten with that like fireplace bumpout could potentially be the library um and we were looking at
the small gym as the cafeteria but the blue area would include the kitchen and receiving and mechanical okay okay so the small gym would be the cafeteria potentially okay that eliminates the small gym or is it
relocate um is there a need for two gyms is it a Well I mean that's another question we don't have more than one gym at any other elementary school so I I don't have in my proposal maintaining two obviously that would have a major impact on total square foot
there's also in the small gym there's some fairly significant historical pieces um with the brick pattern and the clay tile that's there that we would really like to preserve as part of the character of the building and because we have the height we're
able to raise the floor to be at ground level and still have it be a cafeteria yeah because it's the floor level's down four feet but we would be raising it up so that it's all in the same level is that fun no we'd be raising it up it was my understanding though that the
gyms were used both gyms all day there are times where they're a number of classes currently right now but am I right for example the gym at the monitor that can that be divided into two no i
um my comment and no disrespect but um the other elementary schools with the same number of students have one gym and we make it work again when you have space available people use it i I'm not going to make the decision on whether they should have a second gym or not i think it makes a major there's a major
impact on budget and overall floor plan but that would be something the board would have to decide we we weren't planning to maintain two we were planning to do an elementary size gym like the other elementary schools in the district is that some of that scheduling as far
as you know we know they have two gyms so you can schedule two teachers at the same time but if it can work at Eastern right our next biggest elementary school that has one gym we can just schedule differently as far as when the PE teachers at central grade and not double up
was this was discussed at the visioning I'm assuming that you know you're part of the vision yeah we talked about it we there was no consensus on it I think overall the staff there would prefer prefer to have two but we didn't really come to consensus on it john when when you get into this
obviously there's a massive boiler system in the basement and lots of hot water heat super scary that's the pink area that's going away you no joking when we did a tour we went down there and the steam pipe burst and
started I spent I spent 10 summers down there trying to get air conditioning instead so I'm intimately familiar with the catacombs down there but um yeah so the plan would be that that
whole old boiler system is is totally as well as the hot water heat system as well as the hot water heat system we're talking about a completely new mechanical and electrical system in a different location concept than possibly yep that's to be explored with
sustainability committee um priorities and cost estimates and comparisons and what would work for this size building those vents are dirt dirt chambers you would have to moving air from one end to the other just cleaning them up would probably give you a remarkable
efficiency i don't know they're coal stained so I don't know if I am assuming we are considering the possibility of air conditioning Lars that's up for discussion quite a bit later
okay that that's going to be our task is to cost estimate and provide options with the overall budget once we know the other pieces and part so if there's a comfort level with with demo understanding that our goal is to make the building more efficient and better for supervision and in all the cost
estimates actually cheaper to build um versus de um renovating existing space if if the group is okay with that we can move forward with that in mind and actually start our um design process those numbers and figures will come later as we know our total square foot what room we have for mechanical um
we'll have all that information much later as it relates to those options it'd be way too early to to determine that and how it could affect the budget so like the question to this is the addition demolition and addition and the other
thing is we talked somewhat about parking because people who use Lars Hawkstead usually come at night or in the evening a lot of times they're older and you you're having them walk through the streets uh falling in in the winter
all that kind of thing we did get a few extra parking spaces I believe yeah our goal is to increase parking um potentially where it exists to to try to get some kind of parent loop for drop off without taking up too much screen space but the thought processes of a
separate dedicated parking lot for Lars wasn't recommended well there wasn't room yeah there's just room unless you did underground parking yeah stack that's the other way to do it but there were a few extra parking
spaces not many we absolutely can get a few more in yeah i mean I entrust that you know the right decisions regarding demolition you know the right questions were asked and our professionals and um you know the
community is okay again you know with that and and you know the principal and and that had a very large scope vision vision group right right right how many were on 30 you know that had that met multiple times that represented students right board members central neighborhood
association city you know had a whole cross unanimous on this this addition demolition i wasn't a part of it so Beth could tell you there was consensus around the need to do some demo and addition to get our priorities
this demo yes okay and that's I mean that's and Jan is supportive and that's all I really need here so this 55 million in is demo yes okay and is this 55 million just standard status quo mechanicals this is not say heat pumps or any it's a very high level estimate
okay at this point we're using percentages okay because there's so much we don't know obviously the footprint the total square foot is going to make a difference in a lot of these decisions um we're just trying to get off to a great start at some point could we get options related to like Oh yeah status
quo fully electric somewhere in the middle yes we can get those options at some point once we have our design yeah absolutely it'll be easier to incorporate that well I again I I support the demolition of provisioning supported it and Jenna supports it and I wanted to make sure I added this last
SLI slide just to make sure you know we did study central grade school from a very high level perspective as a part of our uh facility study and at that time it was estimated that um it would cost 42 million trade cost construction only in 2425 clearly we won't be beginning
construction for a couple years and naturally there's going to be inflation um predicted so we we tried our best to get to what we think we can live within with some of those factors based on when we think we're actually going to be in construction again full disclaimer we
don't know if there's going to be tariffs or more inflation than we predicted and there's a lot of unknowns when you have multi-year projects i was surprised to hear a three-year project and is that specifically just because of the complexity of Central Grade or of just the renovation versus like It's two
It's twofold it's given our history with projects lately and the fact that the bud the time frames that we're trying to do it when we have workers that are not interested in overtime is nearly impossible and I am always the proponent of build in much more time and try to get done early um that we have not been
successful in a couple of big projects and it's frustrating but I don't see that changing so I would rather plan for three i highly doubt you'd be able to open a school year early because I don't see it getting done in two maybe two and a half and we're able to use it for other things until they move in but I
think it's nearly impossible to do in two years given the scope of it yeah it's like what happened at Monastery once we finished it and we would rather be like I said wider in that thought i got it okay jack where where are you staging this where are you going to
stage for this where's your lay down areas and all that the whole site somewhere on somewhere on that block whose house are we buying yeah right there you go yeah breakfast maybe the the nice thing with that one
obviously they no students or staff will be there so it's going to be a lot easier there's not phasing necessarily it's a lot easier to just tackle it all at once when we move the students here we'll have to coordinate traffic flows and construction entrance and all that
stuff but yeah it's going to be two one-way streets and so to figure that out and again one piece that's in here we mentioned you know the board has gotten feedback that some board members have given me from parents
and things is of tag you know of some inequities only having one and could you hook transportation some of that if you had it on both sides of town i think that's something as we go along here we're going to want to explore and look at you know the question you know we have a lot of questions to do some
studying this summer how many end up generally are from one side of town and how many from the other you know how many kids maybe if we survey don't test because they just know they don't have transportation like there's lots of questions with that that you know we're wondering um so again based off of some
parent feedback that the board's had you know is that you know that's something that we think we want to explore if the board's good with us exploring that and don't you think like that conversation will need to happen sooner than later because you're talking about how many classrooms you know but that could be Yeah there's twofold is one we're going
to have to move them out of there and kind of you know what's that look like and from space-wise we probably feel like we're going to have to do that but again just in the end do you we think we keep it that way do we eventually see it coming back like that's kind of the question we're going to have to answer
here we got a little time and we want to do some studying and bring some data to the board you know again on what's our participation numbers look like from one side where the generally what are the schools those kids would live in their homeschool some of that to have some thoughts on what that might look like tag can't come here right not have
enough room for tag have you thought about where just in the interim we're looking still you know in a lot you know depends on how many preschool sections we have those kind of things did preschool get cut yeah like there's lots of things up in the air still of what buildings they could you know we could
move you know maybe that to fit us room in so we're still trying to get some thoughts of what that would look like but we have a little time still okay as far as the number of classrooms needed in the building one of the things we have available to us is the third floor although the staff would prefer
not to have classrooms up there you do have the space if you want to keep the footprint of the building down and not add those classrooms to the first two floors as total square foot to utilize that space as classrooms it wasn't preferable but it certainly is an option if there isn't a decision made when we
have to know for sure how many classrooms to plan there was some discussion of using those that third floor for fifth grade yes if push comes to shove it's available and one of the things you know you could think about too is as the board again looks at
facility planning in that maybe third year of the strategic plan is question was asked about central office question was asked about this like you know there's you could do professional development space you know like there's lots of possibilities there that maybe in the next bond you consider you know
if you wanted to build out more of that you possibly could but you know from a budget standpoint I think right now the thought is just you know doing the code what has to be and and then it would give you the chance to explore what do you do with that third floor we don't have a lot of great professional
development space in this district that's large and open you know and and so that's one possibility but again I think that could be up for real discussion from the board in the future of what that looks like down the road it's going to have to be at least brought to renovated and it is
classrooms up there correct i mean I remember going up there a couple times currently but again when it's renovated and clean all that I don't know you'll have as many you know at least initially what's two questions not that it matters right now what's the square foot of the
third 23,000 square feet yeah it's big that would be nice it's been partially abated mostly abatement i mean it it just needs it all it's just We've done some things over the years it still needs abatement
and it's been closed since I think 1970 when did West Middle School open 1970 1970 1970 and my last like out of all the hype or out of all the schools sorry i feel like
being in a city is that one see less fluctuation in student count versus a Corte that has your least when you get have places that could be building new housing is that one less um fluctuation because of the demand for open
enrollment in schools of choice you get a lot of people that do work in the city and want to bring their kids into the city so it does have a decent large school of choice contingent which you can control with how much you want to bring in an open enrollment from that standpoint
so shooting for 500 that that's been the overall thought process for an elementary school 500 All right so what do you need on central i feel like I've gotten it i feel like there's an openness to demo and addition
um now we can actually move forward and start design and bring back reports i would love if you could separate a report or a number for air conditioning because I think I could find some people that might be interested in helping in
that process and I'm familiar with the east in the summertime so liars in the summertime without some kind of air conditioning is not some place you want to be a couple of graduations that'll be pretty uh intense i feel like the last one that will take some time just given you know starting
with design and not knowing what system we go with and how it all works but we will absolutely have comparisons for all of that and on utilities and and efficiency too i mean one of the things I think we also have to be careful
remember is that that when we invest money for sustainability then we can use that money that creates general fund potentially general fund money so we've got an unusual equation as well from a board and construction where those pots all those pots and you can only use
certain ones and we got to make sure we use the right ones for the right right pots so most of the air conditioning will be electric so no that was not a comment to that one yeah so
okay living in the cell so if you uh heat pumps coming all the way um so uh I think that we covered this uh well we're still super gent so I will I will kind of go quick I
think with a few legislative update there's nothing really happening um this is kind of a little bit of a stalemate we don't think we'll see targets until after the May revenue consensus at this point from the state um and uh really not much of an update there district
highlights a few um we have our uh we opened our TCAPS innovation and manufacturing centers at both West and Central great uh participation to thank the board members that were able to make that again outstanding uh opportunity to display and and uh have those for our kids thanks everyone for attending as
well thank you thank you thank you uh for uh the 20th consecutive year we've been awarded the certificate of excellence in financial reporting uh for our annual comprehensive financial report um recognizing the district's dedication to financial transparency and
excellence um we have the KCAP's uh K12 district art show um opening reception with guns uh showcasing all the incredible talents of our K12 students refreshments were donated by Oriana and Mimic Insurance Harveet Agency and Tom's Food Market special thanks to all the
art teachers for setting up the show the art show runs through the 25th and it's open to the public during Glen Lumis office hours so if somebody wants to come in they can come inside in the office and be able to check out all the great artwork and I know board members able to approve that as you came in um
uh dear program graduation this is something new that um I was called by um our sheriff Mike Sheay uh earlier this year he had a new deputy that was trained in a in an updated DARE program uh so the fifth graders at Cherry Null participated in that DARE uh pilot
program and had their program graduation so uh Grant the Grant County Sheriff's Department Deputy McKenzie um Crryer taught the fifth grade students about risk and consequences stress communication styles bullying alcohol tobacco resistance strategies vaping
their decision-making model and help networks train the first school in TCAPS started this program after several years sheriff Shay under Sheriff Felis and several other deputies attended the graduation so I'll meet with him to talk about how that went and possibly expansion and we'll talk about that
moving forward how long did that take um I think it was an all year long program just but different days I think that they do that like a day an hour a week sort of thing something like that yeah okay yeah but I haven't had a chance to really debrief with them on it um Dan had the chance to go over for the
graduation um and so we'll we'll get more details on that and and give an update with the board yeah I'd be interested yeah y uh T TC West German American Partnership Program so the TC West uh GAP has been recognized by the US Department of State for its
outstanding support uh for the 2024 GAP program uh the to this honor highlights TC West's commitment to fostering international understanding and providing invaluable youth exchange opportunities carrie Levante has been instrumental in this program march was reading month and a success around the
district uh students and staff celebrated reading with various activities and guest readers some of which included our state senator John Demoose uh state representative Betsy Kofia bolera Elementary had a special guest visit with Monty from the pit spitters uh and at Blair every student
that read for 15 minutes each day in March will be able to attend a pit spitters game this summer so thanks to everybody there over the pit spitters in your next report if you could tell us how many kids are going to get that would be cool that's good
and um that's all I have with that okay um any questions we are moving on to poor committee uh discussion there are quite a few so I would ask that um anything we can do I'm not watching anyone but uh
anything we can do to expedite or at least be efficient is would be great first board curriculum committee um Trusty Peek um there were three new courses approved for the uh middle school um we talked about the field trips robotics going to
Houston tomorrow uh and then West Senior High um is uh going to DC for the academic world quest national competition and most of that uh the
costs associated with that for the students will be covered by the international affairs form um then we talked uh about the attendance absenteeism as a topic absence is
missing more than one half day of the school it does not include uh cut classes and we also talked about chronically absent who are students that miss 10% or more school days which is
approximately two days a week uh TCAPS are absenteeism is actually going down our attendance went up a little bit in the 23 24 um time period elementary our attendance
is basically 92.7 middle school 95.1 high school it's 90.4 um and the state overall is 90.8 TCAPS overall is
93.1 um all abs of all absences 83% are excused uh 11% are not excused that's just somebody basically doesn't show up and then 6% are school activities and they
don't actually count as absences so like going to a athletic or some kind of a competition wouldn't count looking at our chronically
absent in elementary school of the the overall absences 24.6% are chronically absent so that means that of the absent group for elementary these are kids that are missing at minimum roughly two two days
of school a month middle school it's 13.1 high school it's 35.4 our overall chronically absent group at TCAPS is
20.9 um and there is a process for how they notify connect to family when they begin to see a pattern i won't go through that but I have it if anyone's interested um we also had a real interesting piece
of information that I think um Jesse prepared on the first semester for this school year uh looking at high school data and for students who attend 90 to
100% of the time those students average GPA is 3.26 26 which is roughly a B+ and average number of courses failed was 0.07 07 so
negligible for students who missed 70 to 89 or were there in attendance 70 to 89% of the time the average GPA was 2.71 which is roughly a B minus C plus
on a grading system and the average number of courses they failed was.35 for students that missed that were there uh 50 to 69% of the time
their grade points on average were 1.49 which is roughly a little under a B+ using letter grades and they average 2.37 failed
courses so you can see exponentially it's just going up students that missed 50% or more their average GPA was uh 92 and they were failing
3.45 classes on average so it behooves us to try and get kids to come to school that's what I that is and I think I can let that go our next
um curriculum committee is going to be April 29th in the afternoon at 2:00 okay thank you any questions um board finance committee April 3rd putting out by Trusty Hardy
okay we had some highlights and some low lightss we'll start with a low light um Erica seated control of the finance committee to to me and it was unanimous um I'd like to thank the First Congregational Church for their donation which we'll be dealing with later
christine presented a number of current project updates we talked a little about future projects and the projects that we approved that are on the consent calendar if you have questions I assume you would have pulled them and then we
adjourn and we will meet again on May 1st at 8:15 right here right then okay thank you um Jeez I forgot about my own report out
yeah step on yeah I know you were too fast for me so uh board executive committee I will port out um obviously procedural items um everything was passed through so things that were we did discuss the agenda review and I do want to uh um apologize for the needed
changes um I did also manage to I hopefully have should receive confirmation as well that I should be able to now attend the April 28th study session as well so we did go through all the uh items there we went through staffing updates we have had 25 retirees
eight resignations so that is um more than it has been uh we have general postings for core positions and special education as an indigenous um coordinator position available as well and there is open interviews for
all sorts of positions at the TCAPS administration building uh on April 16th this week from 8:00 a.m to 10:00 a.m we did have a communications uh update uh the strategic plan 4,736 responses
um and we've had focus groups which have since happened as well uh graduation banner campaign we have a total of 12 graduation banners displaying on Front Street between May 19th and June 13th um four banners each representing the district's high schools
uh and then um this this program may be going away uh unfortunately as well uh we've already covered the donation which we'll cover again later today um other than that we adjourned at 4:37 the next board executive committee meeting is
Thursday May 1st at 4 p.m any questions uh moving on to sustainability uh reporting out by Trusty Smith yeah I mean I wish this was Holly uh reporting out um but she she chaired and
and facilitated a fantastic uh meeting her her her sister Sarah was there from the children's garden we talked about streamlining green houses and school gardens i had in my notes that Holly said to learn how to feed ourselves and and I think it's important we were
reminded earlier tonight that that the sustainability committee was uh Holly's idea and and um I hope that we will do our best to honor um that and and hopefully we can bring that into our strategic plan um as well and make it a
priority uh we had a representative from Interlockin and we again talked about their climate action plan um the that the the the committee was tasked with highlighting maybe three priorities to to consider you know things like land use and management transportation emissions reductions um and one thing we
did learn uh that none of our solar panels work uh none of our three solar panels so uh Traverse Heights Westwoods and Central High School are all not working um lack of sun or they just start malfunctioning they're just not working
could be and and and May Maddian who is a senior at Central High School attended and and I'm really happy we have student voice and student student representation uh there and I hope that the students continue to attend our meetings and and our next meeting is this Thursday right here I believe at 3:30
okay thank you any questions moving on to nutrition and fitness uh reporting out by trusty back i'll keep it very brief uh apparent we had uh feedback on um elementary schools
for cherry null and central grade fitness programs that they were developing uh in the schools and Tai suggested that maybe in time they'd like to add a newsletter that would kind of highlight that as kind of an internal document
that might just clear I did not recommend that they do but we did had once before and I think Alice and Cass maybe had recommended talking about what they're doing doing something like that further communication across those who were interested in doing that those
kinds of projects and then Justin Thorington um talked about having 3500 3570 students participating in sports
programs for uh spring fall and winter um and that that seems to be growing um that is not individual students because some students took more than one
sport in the course of things and um do you think that pretty much covered it i believe so we talked a little bit about elementary PE curriculum also and how we're we're doing uh an online pilot as far as teacher materials go yes yes we
did yes and that we're still waiting to hear finally on what's going to happen with funding school lunches and breakfast yeah and then Tom Free is head of um our food services we talk about
that's almost an a standing agenda item as far as free and reduce and where it's going how it impacts uh food service employees and our kids don't know where it's going to land for next year and then of course we talked a little bit about the free and reduce form right
getting ideas from food service how to improve that process okay um end of the report out then um we will move on to board office hours reporting out for Trusty Ballinger is Trusty Moon so Josie asked that I just
read uh her statement so she said she had one community member show up at the virtual board office hours on March 13th Bill Weezner uh since Mr weer regularly makes public comments at our board meeting she appreciated the opportunity to ask him some more questions
one-on-one to better understand where he's coming from and to share her own Christian upbringing and perspective on uh the issues that matter to him we listen to each other and had a respectful dialogue um so she just we wanted to say we continue to welcome community members at our monthly office
hours um and we are going to alternate between being virtual and being in person at the uh Tattle main branch downtown to maximize attendance so please come we want to hear from you um and actually moving on to our next uh board office hours April 24th just thank
you Beth for switching with me it was supposed to be me but I've got to take my daughter down state so I appreciate you doing that and I'll fill in for Beth in November I think right november yeah that's all and as you said the board and export office hours is April 24th in
person and the person District will be awarded um all are welcome yes in person that's right um okay without any other report outs move on to consent do I have a proposal to or a motion to approve the consent
calendar as amended so move second second all those in favor say I i suppose quiet eyes but at least a couple thinking i just say it um all those post say nay that's the most important one so
we're good there motion carries um two one two three can I actually get I didn't hear a physical i need four physical eyes so yes thank you um perfect uh all those post saying nay so usually won't matter but as long as I
hear a majority um discussion moving on to school safety update time okay uh last fall one of our TCAP families reached out to Trusty actually Secretary Ballinger about a grant focused on the cardiac health and wellbeing of our students um Patrick McManis applied for
the grant worked very closely with the foundation over the last couple of months the this involved numerous communications detailed documentation outlining the necessity for AEDs within the district and a genuine commitment to demonstrating the positive impact these devices would have on student safety uh
we're p uh pleased to announce that the Thomas Smith Memorial Foundation has generously pledged to donate seven new AEDs to our district this foundation also known as Tommy's Heart has a straightforward mission uh to prevent families from suffering the loss of a child by preventing early detection and
education for teenage heart ailments cross across Michigan Tommy's Heart has been instrumental in equipping students with life-saving AED devices and providing critical education on cardiac health to staff and students their proactive approach has undoubtly made a tangible difference in promoting student
safety and preventing prot potential tragedy statewide this donation will significantly enhance the safety and well-being of our TCAP students and staff by providing immediate access to more potential life-saving interventions in the event of a sudden cardiac arrest and critical medical emergency where
every second counts the availability of these AEDs shows a quicker response time increasing the chances of survival for any student or staff member experiencing such an event on school grounds on behalf of our students families and all of our TCAP staff we'd like to thank the Travis Smith Memorial Foundation for
their support in this generous donation thank you um any other questions other than thanks we'll move on to board policy uh 4113 Michigan Sick Time Act by Con Taylor
yeah very simple this month um as you know late February the legislature passed and the governor signed um Michigan's Earned Sick Time Act also known as ESTA and as a result Trun has enacted a policy to reflect those changes i can assure you that their
business office and HR office have been busy making sure that we are fully in compliance with ESTA um and I can share out that we are um but this would need board approval we're recommending that the board approve the policy as presented this evening okay um any
discussion it's pretty straightforward one i move that the board of education approve board policy 4113 Michigan earned sick time sick time act as discussed second second uh Ty please conduct the roll uh Trusty Moon yes
trusty Pack yes trusty Hardy hi trusty Schmidt yes trusty yes motion carries uh moving on to the next discussion item which is social host responsibility procl proclamation resolution i wish I had passed the chair before I tried to
say that but I will pass the chair to Erica not be um because I am going to abstain from any discussion or participation due to my work um outside of the board um but please do not take that as any um anything other than I believe in obviously responsible
drinking um as well so great so I will defer to Connie Taylor um so annually we come to the board at this time of year we're getting ready to go into celebration season summer months um and this resolution the board worked
very hard on last year to do some tweaks and modifications but essentially the resolution is encouraging safe consumption um for adults and also for adults to take additional steps and actions to prevent uh teenage or underage um utilization of illicit drugs
or recreational drugs alcohol and tobacco products so it's recommended that the board adopt the resolution as presented discussion discussion oh just a quick question do we post these kinds of proclamations or do
anything with them besides from just basically give approval by the board yes I'm pretty sure they're on our So we do from the marketing office we do put them on our website and we do um post it in
the next newsletter what were the tweaks we did last year it mostly involved uh not just alcohol other other drugs that were and then there's a footnote down at the bottom that went on to further define or provide additional clarification on what
those meant okay correct so are you looking for a motion looking for a motion i move that the board of education approve the social host responsibility proclamation resolution as discussed second uh Tammy please conduct a roll
call vote trusty Hardy hi trusty P yes trustee Moon yes trusty Schmid yes and I uh so with that I will go ahead and read the um the resolution uh whereas
underage use of alcohol tobacco and recreational drugs are a problem affecting our community our health and our future it exacts a significant toll on individuals and families and places a costly tax burden on the community at large for law enforcement medical services and other social services
involved in the prevention and treatment of underage alcohol tobacco and/or recreational drugs hand whereas underage use of alcohol tobacco and or recreational drugs may have severe consequences many of which parents and caregivers may not be fully aware
consequences of the above may include injury or death from accidents overdoses and other adverse health effects up to and including death unintended sexual activity academic problems and further drug use and
whereas parents and caregivers have a significant influence on young people's decisions about alcohol tobacco and recreational drug use by young people especially when they create supportive and nurturing environments free of these substances and whereas alcohol tobacco
and recreational drug use by young people is dangerous not only because of the risks associated with acute impairment but also because of the grave threat to their long-term development and physical and mental health and whereas parents educators and community leaders who work with our young people
every day are our best advocates for responsible decisionmaking and whereas it is illegal for adults to knowingly allow their underage child or their child's underage friends to consume alcohol tobacco and or recreational drugs in their home even with the permission of the friend's parents and
as whereas adults have the authority and responsibility to take steps to reduce the likelihood that their homes will become venues for underage consumption of alcohol tobacco and or recreational drugs now therefore be it resolved Traverse City Area Public Schools of Grand Traverse County a community
committed to the preser I'm sorry prevention of underage alcohol tobacco and or recreational drug use does hereby proclaim that April 2025 is social host responsibility month we also call upon all parents family members citizens
homeowners and property owners to host gatherings responsibly and take measures to eliminate alcohol a access to alcohol tobacco and recreational drugs drugs pro products to persons under the age of 21 um
uh the motion to approve this proclamation carries thank you you didn't declare it okay oh sorry there we go okay so I'll hand it back over to Scott all right and the next item on the agenda is staff appreciation
recognition referring to Dr bwagman okay um and again this is we take all the different opportunities we have lots of different appreciation it's it's traditionally in in May 5th through 9th the teacher appreciation but we have rec traditionally recognized all of our
staff um at that time um so this is an opportunity for us to do that and thank everybody that works in our school systems um you know obviously with with budget you know budgetary constraints and budget rules we can't really buy
gifts a lot we're trying to do some things of some supplies that we can do that we can you know give our staff and looking to to be able to do something during that week with that um but this is an opportunity so um normally I believe our secretary would read this
but I think uh I believe our secretary asked Erica if she would read this one too if I remember right for the staff appreciation special recognition uh you know what i don't have that i can pass that to you i actually Okay okay okay
yes sorry sorry i was good fill something out uh so staff appreciation special recognition May 5th through the 9th 2025 in alignment with natural national teacher appreciation week Traverse City Area Public Schools Board of Education publicly acknowledges and
recognizes all staff members of Traverse City Area Public Schools on behalf of our greater community we acknowledge the dedication and commitment of all employees including those who teach clean the schools drive the buses answer the phones design curriculum enhance
technology coach direct communicate train hire finance and lead the daily operations of our district schools are the hub of a community and TCAPS is no exception our community takes great pride in the ongoing successes of our students and all the program and all
programming it is said it takes a village to raise a child and today we honor all staff of Traverse City Area Public Schools who make our village a vibrant safe and rewarding place for children to learn and grow i think we would need a motion for that all right do I have a motion i move
that the board of education approve that May 5th through the 9th 2025 is the TCAP staff appreciation special recognition week as discussed have a second second all right tammy please connect to uh Trusty Moon yes
trustee Hardy all right trustee pack yes trusty Schmidt yes and trust me yes motion carries um moving on to what is now item E facilities storage facility beth you pulled that i just had one question and that was do you know the
square footage on that how big that storage facility is i believe I do i do not I don't have it with me i'm sorry do you have a sense of how big uh dimension
wise is yes but I if I throw something out there it's going to be drastically wrong there's there's a portion of the building that is set aside for facility storage um for equipment and for furniture and everything else that we store we've lost a lot of storage opportunities throughout the district um
selling birth of remodeling saving trying to get it all into one area we also have a portion of the building that has been designed with a small amount of climate control in case we need to um store items for curriculum or for um our SSN program um so we identified that
area for them um if there's an opportunity that is needed which will come at some point as we transition some of our staff to Sabin and some of our staff likely to Central High School so most of it is not under climate control correct okay get that number though and I'll share it with the board tomorrow
this is a pre-engineered building attached to the existing and we attached it on purpose because otherwise code would have required us to add a bathroom i hear you i do the reason that I asked was simply that I just redid a barn and it's about a little under a,000 square
feet and it's 65 uh,000 not almost a million yeah and that's why I was thinking whoa Nelly you must have one heck of a We have some great issues that we have to deal with um as it relates to leveling the
building to the current building um it is a much larger size as it relates to square footage and we also have taller ceilings for some of our bigger equipment i've got 13 foot ceilings yeah I just thought I was wondering if
it was more because commercially and we had to go through certain hoops it added enormous amount of cost and that's what I think it's just dictated by size and location given the um earth work that has to has to happen in order to get it
where we need it to go it's a fairly large res but we'll share what it is tomorrow thank you um okay um now that is now are we still okay to approve that and if so do I have
I'm uh make the motion that we approve the storage facility expenditure as described uh in the agenda we I think we will have to consent was
consent so the detail isn't there it's a capital it's a what I recommend that we approve the capital equipment project for storage facility building
um not to exceed $922,240 which includes a 10% uh contingency and to be funded by capital bonds second yep i think I got everything so um perfect second um Tammy
please conduct a roll call vote trusty Pek yes trusty Monmore yes trusty Hardy yes trusty Schmidt yes yes motion carries uh moving on to the final discussion item um obviously we have a a board member vacancy um and I
know there's been I've heard some opinions but definitely no consensus and obviously we have to figure out what we're going to do to figure to fill that position um I think the two line well three lines of thought is um one we can
fill the position today from the existing pool of uh applicants from the last since it was so close second we could do that this the same process existing pool and do it on April 28th um that is I think the last day we have to
do it so that is always a danger if the meeting is canceled it is legally a problem but that is uh we may have the 29th too but that's the other option and then I know that it was uh asked of me about reopening the process and having
new applicants um I don't have the uh authority to obviously make that decision this is a board decision i do feel like we just had a recent pool and uh it it hasn't changed much that's my
kind of thought but I'm really open to what you guys thought you were going to because you moved up so but anyone can anyone can share um I said we can yeah if anyone has any opinion other than that it' be my recommendation Tyler
Phillip from the existing on the 14th or today or the 28th since it's been a long meeting and I'm not sure we just recently had someone who expressed an interest in applying for that position as well that was not in that pool
um my feeling is to open it using the same process you know letter of intent uh what you would bring to the board that kind of thing and a CV or something akin to that
and then uh whether you decide to interview one or two candidates three candidates whatever before you make that decision we won't have from a pure administrative point of view we we have two well not even the
two weeks we don't have another meeting either so we it's either either way I guess we're voting either today or two weeks time but we can't have a I mean we could have a meeting but I don't think anyone wants to have another meeting um this month so yeah there wouldn't be any
additional narrowing of field I guess there's no to that's how we did it with the last one though is we had people Yeah was it an extra meeting yeah we did over a couple of meetings mhm we did one but when we
actually did board selection people made their presentation and we voted in the same board meeting correct we did one to narrow it down to up to five which ended up being four and then we had another
meeting to do after that to do the selection the interview and selection so yes so but we can't narrow down the field what what I'm saying is you would work but we can't narrow the field but yeah do we know do we know of any of the finalists that are still interested in the vacancy that's the other question
yeah I think I've I have heard from from multiple that they are we would obviously ask straight up before we voted as well um I do believe tonight that's I think we did I I thought we asked the finalist i asked we we we
don't have an authority i mean we I didn't have that authority from the board to go back and ask because I don't know what your plan is so we have not we don't some are interested but some may not be officially we don't know officially we do not know i I I have I have a pretty good but yeah officially
we do not know i would agree Beth i think this is one of those having been through this multiple times on different boards it's hard to undo this if you don't follow the same procedure the next time and even if we have to accelerate it at
least we've given other people who might want the opportunity to apply for the board that opportunity to do so and if they decide not to or some of the previous candidates decide they don't want to go through this vetting process all over again that's up to them but I I
I really think it's important that we are transparent and open this up and don't just for expediency sake try and go from an existing pool that's just my opinion yeah i I I mean um you know these last
couple months have been very challenging um obviously and um you know I felt like I think how many did we have the first time 11 initially i think one or two maybe 10 or nine and I felt like you know I mean I spent an entire day
reading through the CVs and and reading through all their questions um spent a considerable amount of time and I felt like we had this great pool of candidates um to be honest so much so that you know up until um Saturday uh I
would say that I would pull from one of the others that made it to the final four three minus Scott um that um to try to pull from that group um that we'd already narrowed it down and I mean that you know I know we did just
have someone express interest it's just um from a timing perspective and I mean I've attended every committee meeting it's been very challenging um and so you know and I don't want to rush it is a very important process but I felt like
we did just go through that and felt very comfortable I mean it was a close vote uh the last time so um you know my my initial was to sort of offer it to the candidate that had the second
highest votes um that was my my opinion um and I don't think any of the work that you've previously done has to be redone i mean you obviously have vetted those C and and it may be we have no other additional candidates but at least we've offered that's that's and it's not
a hill to die for for me either i'll go either way whatever when we open it up though we've got to open it up i mean so we could get 25 applicants so let's let's start by just saying I think the obvious is that we should just do this on the 28th i believe we have a full board i think Josie would be back i
think I've rearranged my schedule i was meant to be at a conference i think I managed to delay that and I can fly out after the meeting um so um if that's the first point April 28th we'll push it to the we'll do the decision on April 28th
now we can go back to the opening it up i'm okay it's also a hill I'm not going to die on as well i I don't want to uh put people through a process at the same time is that's part of what it is so I'm
okay with whatever i would prefer to pick from the candidates but I'm I'm okay with quick shakes i have way i guess I It sounds like you may be the tiebreaker well I'd prefer to vote i guess it's We will We will have to have
a decisions um but you know obviously um you know I was impressed by Jessica Forester for sure um I know Holly also like Jessica Forester i do think to Scott's point once you go down this path it's
hard to come back um and and the candidate that spoke up on Saturday would also be a quality addition to this body so um can we open it up and say the
deadline is a very short window and we the questions are ready to go from Tammy and and maybe we want to ask about if they understand the time commitment or if they tend to run in 26 versus having everybody have questions back and forth i think there's a way to streamline
it and the way that we did with Scott we can and I think now learning what we've learned what I would do is ask for more authority to make those decisions what I believe the board would be and obviously if I'm wrong I I'm sorry but I uh that's where the the difficulty came before is
I need very specific scope I think I think what Tai is saying is is so let me give you I think what you're saying Ty and tell me if you're if I'm right we can take the questions that the board asked all the candidates put those into a questionnaire anybody that shows within
a week that they have an interest that we would send that to them have them answer it send it to the board and then at the next meeting the board looks at all of them and goes "We appoint so and so." Am I looking at that correct that's right so there's no statement there's no no interviews you have that element of
that and then the board can make their call that's what I think Tai is saying yeah i think he was too yeah I I guess yeah we can actually that would be the way to go but we also have to go into like I guess we've covered most of it in that and you already have a process pretty
well defined so basically the corresponding documents so that would be so that would be the I guess and I think the people that sort of submitted before that they wouldn't have to resend what we already asked we would just send to anybody new those things plus the additional questions that were in the
interviews ask them to fill all that as we get them tammy I'll send them to the board and you guys whenever you want to make a decision make a decision but that's what Tai is proposing at this point so so we would contact all the people that initially had just asked if they're
still interested and tell them we'll leave it as stands unless they have anything to add yeah and theoretically they can either Yeah if they have anything to add they could if they weren't asked a question where one of the other ones was they can fill in the blank um and and my understanding is under what Tai is proposing is it would
be posted probably for a week for any new I would say a week yeah responses so we let's say we posted it tomorrow which I think we probably could um and then we left it open for a week then that's the deadline dr ver can I
just for a clarification because I don't know um from what I'm hearing are you contacting all of the candidates that previously applied yes or just the three the all the previously and part of the reasoning of that is like the board even the finalists I you know I I voted in a way
to fill the board need um which may be different now like it's um I just wanted to put that up for clarification they weren't and I just want to put that I have no skin in the schema server and have no authority in any way I'm just clarifying anything I offered I I like
so do what you would like a translator just trying to make sure I You you summarized it good and it simplified it in my mind it's been a long night so So we will so we will post it tomorrow we'll have it open for one week we'll ask all we'll ask the questions we asked previously along with
any of the clarifying questions we had anyone can add to it or apply um we will uh on 28th we add it to the agenda where probably be the first discussion item or we do like we did before where we be the one of the first items we can figure
that out and exact and so I'm just you know asking at this point it would be okay to amend that agenda then for the study session to add that yeah this will be that tomorrow um so we want to make it as quite quick we obviously important work on study session so we'd also amend
the agenda on that and then I would do the voting the way we did it before where it's a first second third 321 you can vote for one you can vote for two you can vote for three it's up to you could we ask that people uh turn in any information they wanted to share with the board by the
25th and that way you have everything in you don't have actually things coming up right in case you hate to do it just on one day because then if someone's got like a weekend okay all right such as No I think we would say the 22nd yeah we have it for a
week that's what I'm saying is I think pushing it backward you you and as we get them Tammy we'll put them in the in the in the folder but we will ask them to have it completed no later than close of business on the 22nd and I is that what because I thought you were trying to push it back Beth and I don't want to push it back because I would emphasize
in the communication the short window they've got to respond to this i don't want somebody saying "Well I didn't even know about it." You know right we'll get it out there i talked to one of the people in the clerk's office and he said "What are you guys going to do?" He said "We're getting questions at the clerk's
office on how they're going to fill the school board." And I told him I said "Well we'll decide that one." You're talking about Ben Maritan's office the city clerk city clerk okay yeah see that's what I mean i I just don't want to be accused but to be clear to
everybody is you know the only rules the board has is that they have to appoint somebody and it has to be within 30 days otherwise it goes to the ISD board to make the decision other than that that's all there is which we have until the I believe the 29th so that's correct so
even if there was an emergency on the 28th we could have actually either way we're good for right now barring no crazy events on the 28th um always makes me worried with the
two that we've had so and once you're done with that we do have a clarification on that building christy Lim got the total is4500 ft 4500 it's about $186 a square foot yeah it's cheaper to build a bar metal bar yeah
but you got climate control but um but but hold on so just to close out so there's no more questions then we can close that one uh so everything's done we're going to post it tomorrow it's going to be open for a week we're going to send out the same questions they can respond anyone can additional respond
we're then going to vote on the 28th it's going to be one it's going to be the first thing we do because it is a study session so we'll just be immediately going into that we do a We do the same thing no presentations 321 vote summarize top vote against bingo all right and obviously the candidates
that have been through this process the first time have a decided advance because they have done presentations we do know yep and so I mean Yep serious point i I'm sorry it needs a little more work not a lot more no and I I think that's a fair compromise
so depending on um Scott can I just clarify so you want the answers to the questions by the 22nd yes 15 22nd yeah so we'll post it tomorrow as soon as they get me their information i'll give them the questions we need everybody's questions by the 22nd and the questions
will just have what we sent before plus the questions that were answered that were by the board members okay and obviously there's a couple of ones that were worded slightly differently we just streamline those to be one and that's a hard and fast deadline correct we're not going to dog scott are you going to
reach out to the the previous board members i think Tyler you could just reach out to say you'll have all their contacts all their I mean their CV and all their questions okay because I don't have mine anymore so they can just leave it they can leave it as is or they can if they didn't like again we asked a
couple of questions to one person and not another so if they want to fill in that gap they can okay thank you and uh so we will I don't think there's no motion uh needed for that we would put down 28 um so that was the last discussion item there is no
additional public comment um my board closing remarks this has been a long meeting so I'm not going to make any and do I have a motion to adjurnn the meeting so move all right second second all those in favor say I all right well those post say nay meeting ajourned