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[music] [music] [music] [music] [music] [music] [music] [music] >> Woo. >> [music] [music] [music] [music] [bell] >> of the board executive committee to
order. The committee would like to welcome the audience and viewers may watch for all committee meetings online at tcaps.net/board. Recording meetings may be viewed on demand at the same address. Uh seeing no public comment, we will skip that section, move on to procedural
items. Uh draft committee um minutes. Uh do I have a motion to Sorry, is there any changes to the >> I didn't have any. >> draft committee minutes? All right, do I have a motion? >> I move to approve the meeting meeting
minutes as presented. >> I'll second. >> All right, um I I concur. So, that passes. Uh moving on to annual memberships to find to Dr. Mable White. >> Yeah, so each year uh we have to renew our uh MHSAA
membership and it requires an action of the board as well as um the renewal if we so choose to be members of the Michigan Association of School Boards as well as the MASB Legal Trust Fund. So, uh we are bringing that to the those two
kind of three items to the uh committee to consider for a board action. >> Okay. Um any questions from any committee members? >> Yeah, I just was going to So, why why is it Could you just remind us why we pull out these two uh Is it just because they
relate to the board specifically? >> Those organizations require board action. >> Oh, okay. All right. So, I know at the organizational meeting this year we had like the whole list of all the associations the district belongs to, but >> It has to have board president's signature on both when we submit them.
So, >> it's basically So it's basically approving me to sign it. >> Correct. >> All right. I move to put the Michigan Association of School Boards and Michigan High School Athletic Association annual memberships on on the consent calendar for the July 13th, 2026 regular board
meeting as presented. >> I second. >> All right. I concur. So we'll move that [snorts] uh as approved. Agenda review. July 13th, going to Dr. >> I'm ready. >> Okay. From the July 13th meeting, a reminder, this will be at 6:00 p.m. at
the TKATS Montessori School in the cafeteria. So we're going to be there for a little while until uh East uh West Middle School's little theater is available. So um again, that's at 4053 Frankie Road. Now, what could get a little weird here is
they're redoing Frankie Road soon. We don't have exactly a timeline. So you very well must might best park in the back by the track and walk the Buffalo Trail and then down to the building. We'll make sure to put that all out if Frankie Road is indeed started at that point. So it will be at some point. So um just
stay tuned on that. But uh we will have our call to order, our pledge of allegiance, our review and approval of agenda. We will have our first public comment, superintendent's report, Linda Slate of update. God helping that we have a budget.
District highlights. We will also be bringing our teachers that are eligible for tenure to the board at that time. Our board committee report outs for curriculum, finance, and executive committee as well as our community connection from June 10th. Um we'll
be there. Reminder, we do not have one scheduled for July. Our board governance and procedure ad hoc meeting July 2nd. I do want to mention I didn't catch this in the beginning. I should have. I apologize. I know that
Trustee Schmidt has asked the committee to take to have a conversation about the community connections. Um so that might be something you choose here when I'm at some point in this to add to the agenda. It would take all three Yeah, it [clears throat] would take all three committee members to do that, but that is something that was asked of the
committee so chooses. >> Yeah. >> Um and then again update board governance and procedure ad hoc committee meeting which just took place previous to this meeting. Uh we will have the consent agenda. Um we are planning for personnel recommendations, our course catalog that was forwarded by the curriculum
committee, our elementary and secondary student handbooks also forwarded from the curriculum committee. Our annual memberships that this committee again just approved. Um and then our bid for digital radios which was forwarded to the board from finance
committee earlier this morning. We will have our meeting minutes for approval. We will have our first public hearing for our sex education curriculum material. Um that was again forwarded to the board and reviewed in our curriculum committee. Um mostly changes to the
bylaws that are there and couple of just of the surveys um information. Um but by law we have to have our first two public hearings for that. We will have our first with no action from the board at this meeting and then again in August we will have one with expected action from the board
as required by state law. >> Who who's who's taking over for Dan McGee on that? >> Um so it is Yeah, Ann Johnson, one of our nurses. So again you have to have a certain qualification as a health educator educator and nurse director so she fits that. She will be at the board meeting doing the presentation.
>> Okay. >> Dan did it last action as the committee chair for curriculum committee. >> Oh, okay. >> he said he might show up if he has nothing else to do to sit in the back and [laughter] with popcorn. Um but essentially she will be taking over the responsibility. >> Okay, got it. >> Okay. >> Just curious. >> Yeah, and then we will have our discussion our standing
school safety update. We will have our central grade school renovations that were forwarded by the finance committee this morning Um and we will have our second public comment board president closing remarks and urgent.
>> And then so you're starting on that. Do you want to start off with uh >> Oh, I was just going to say before we get to the MESB thing um >> So yeah, that's on Schmidt. Um so sorry on the request you buy >> You could mention it now cuz it's related to my legislative update.
Um what you're talking about. >> Oh. Um we can cover that as a separate item. We can cover that one first since that one's out there. So Do I'm okay like it is the obviously the central grade renovations it looks like a light agenda but that's obviously a big
item. >> $51 [laughter] million worth of item. >> So it looks like a yeah it looks like a like a very light but it's obviously a very important meeting but like community connections I know we've had a discussion.
I'm okay if we want to have a revisit that and and talk about it. I don't think it's going to be a long discussion or if we >> Oh oh okay. I to add it to our full meeting. >> Is it a discussion item about whether or not we continue with them? Is that the question? >> Or venue I think there's a lot of questions about it.
>> We're getting no turnout at the how we tried to revamp and so you know how are we engaging with the community and I don't know I didn't know if we were discussing it here at board exact or if we're moving it to the full board. >> you can we can discuss it here too. I mean the
problem I don't know if I don't know if anyone's got any great solutions to what we're doing. Unless I mean I guess my I've I've talked before where we have one or two a year and make it a nicer deal where maybe
there's a few snacks and a few things and we just literally have the community come and talk to us and we can have as opposed to it, actually have a posted so we'd all be here. Um and just do a one gathering or two.
>> I think the problem with, you know, that idea is that usually people come to those when they have issues, right? They want to come and talk about something specific and so to only allow two times a year, I think we're going to miss people. >> [laughter] >> No,
you know, I mean, I don't know if that's might not be a bad thing that that, you know, um right? I mean, we've been there before when we've had lots of people show up because there's lots of issues and those kind of things. And so I I guess my feedback is I think moving it around all
over the place and in different venues and at different times is confusing for the community. I think if the community knows that once a month they go to the library and then there's somebody there, it would seem, in my opinion, we'd get more of a turnout. I don't know. >> That's what we did have.
>> didn't work last year. >> Yeah, that's what we did have. >> Yeah, at least right for the whole 2025 if not because >> In 2024 we did it that way. 2025 we had the virtual option. >> Mhm, we alternated between the two, you're right. So for 2 years we tried it. And but Eric, I do agree with you as
well. Having it too infrequent could also send a bad signal. I mean, frankly, I whether zero people intentionally come to a different venue that occurs every month, I don't think is
really like the criteria I want to use to evaluate whether we have this I think it's the great opportunity that we're uh providing the community to approach us. We're there. So even though they might not intend they might they might not be, you know, uh premeditating visiting with
us, they see us at an honors night or uh PTO night, a family night at a different building. Oh, now I want to talk to trustee Moore. I want to talk have trustee Pack, you know, or there. So, I like that we have that regular presence and people have the option and I think
people have reported out, "Okay, it wasn't planned, but I saw three three community members whom I know and they had good things to say or maybe they did address a concern, but by and large, I think it's been positive. The only negative is do
trustees feel like this is onerous to keep showing up? >> I >> And not feeling like there's a >> That's generally the feedback I get from trustees is I especially when it's like a busy time and you're rushing over there and then you rush there >> I spent an hour of my life
>> I had to run down the street to [laughter] get there on time and thankfully could spend the next hour catching my breath cuz I didn't get to talk to anyone, but um yeah, and like so >> And I I yeah, I don't know. I And again, I maybe this is a full board discussion. I I don't want our buildings and our
building leaders to like feel like they have to go out of their way because I when I went to Central Grade, uh Giana Dugan was awesome. Like she had a table and this great sign and chairs and like I don't want to add extra work for them and I mean, I don't know. I just if I have to go sit at the library
for an hour and nobody comes >> a book like last time I was I was at the library and I went and got a book and I I uh and I I started reading that and then halfway through and then >> I mean, when I had it at when we had it at Horizon, like every time I was at
Horizon, I got a bunch of people. >> And I would I I generally get people, too. >> I had a great turnout. >> I Last time I was at Horizon, I didn't get anyone and then I've done one at the library. >> I've had hit and miss where I have it, but as of late, I've gotten at least a couple each time. >> I mean, we can just we can't just kick it. I think it would have to be unless
we've got anything to add, I guess we can just kick it to the board discussion and and um just come up with it like that anyway. >> Um >> Yeah. And this is a midpoint, being July. We could kick the can down the road and say, "You know, we'll wait until the end of the year and
evaluate." But >> But then remember like the last four meetings no one showed up and then it was like, "Well, we're going to talk about it in a couple of months." And I really felt like that December one everyone was like, "Are we really going to do this?" >> Yeah. Okay. >> Um so, I would like to add that as
discussion item B. I think we should just get that. >> Okay. >> It's going to be a quick discussion and probably not going to be great after we've gone through central. >> So, after the school safety update >> B, yeah. >> Okay. And then central grade will move to C.
>> Yep. >> Um I was just going to ask in the pre-committee report out section of our draft agenda for July 13th, um item number six, it looks like most these committees are all in chronological order from June 30th through July 2nd,
but the last community connection was June 10th. So, I would suggest we either put that first or we could justify putting it last because it's not a committee, it's a different opportunity. Do you see how it's >> Yeah, I mean, I think typically we do committees and then other report outs
in two sections. >> what you're saying. Okay, so the three standing committees then that then the ad hoc, okay. >> That's how I >> Okay, that's fine. That that works, too. With that justification. >> That's why it was That's why the day I get what you're saying, but yeah.
>> Okay. under review. Um and then the other So, the thing I was proposing for discussion, and this may be a moot point, we can only hope it's a moot point, but in the off chance that the state legislature hasn't
passed a budget yet, um the state aid fund budget specifically, or the governor hasn't signed it yet by our next meeting on July 13th, there is a draft uh resolution that Michigan Association of School Boards has put out for school
districts to adopt just stating that, you know, we encourage the legislature to pass the budget on time. Um, this was obviously intended for July 1st, but that's come and gone, so it still stands if we want to be one of those districts who endorses
it. Um, we can either put it on the discussion >> Yeah, I don't I really >> remove it at the beginning >> really don't like adding things. >> Yeah, and in this case, too, this isn't what this committee is really about vetting what's going to go on the agenda. I don't I mean like right without >> Yeah, no, actually there's a
>> I mean it is, but not without I don't know. I like I haven't gotten any I didn't gotten any emails on this prior to coming in unless you sent it yesterday. >> Yeah, yeah, yeah. And MSBA >> MSBA sent it out a couple of weeks ago in mid-June, and then just in the last
24 hours I forwarded it because their link wasn't working to the document and I had to get it from MSBA, so I just forwarded it to everybody today. But, um, anyway, I mean, it would be more awkward to add it to the agenda on July 13th. I
was thinking if we added it now and then it becomes irrelevant, we just remove it at the beginning of our July 13th agenda. But, by adding it now, we have the transparency of the the resolution in our board packet. >> if we get to July 13th and we don't, I will be probably supporting this
resolution at one point. So, um, >> I think that'll be >> it's going to get there. I really don't think it's going to, but I do agree. I don't like I really don't like adding things. Um, >> at the meeting? >> at the meeting. >> Yeah. >> I mean, we do, but I I prefer to add it
today and remove it. If it gets removed today, >> And then it would be in the packet. >> And it'd be in the packet. >> the public and the board members to all see it. >> likely all likelihood is it's going to be uh amended at the beginning to to that item when we get to that item I'll just
say we don't have anything to discuss. Either way. >> Right. The other Right, cuz the other option is I think worse in terms of transparency. We're adding it, the public hasn't seen it, you know, that sort of thing. So. >> I I I agree. I think we should just I I think we should add it cuz I think it is
something that we will want to talk about. If we don't have it, we're going to have a really big problem. >> You're going to talk about it either way. >> We are going to talk about it. >> To be honest with you. >> Yeah. >> You know, so if it's done, you you can acknowledge that we're removing it and we'll hear more in the superintendent's update. And if not, it'll be like you're
>> [laughter] >> going to hear not a lot of the superintendent's update and you're going to bring to a resolution because there's not a lot of the superintendent's update. >> Yeah. So, although I think it's going to get scratched, I I'm okay to add it as a C. I Are you okay with that? >> I'm fine. >> And it becomes a talking point to thank
the legislature for getting it done. >> That's my point. >> Exactly. [laughter] And in your motion to remove. >> Yeah. >> Yep. >> So. >> So, discussion. >> Do you want that to be C and something else? >> and then >> Uh yeah. >> So. >> So. >> I'm like betting. Should I just put it
in D so I don't have to reorganize everything and then bet that it's in there? >> Um In fact, actually, why don't you just go ahead and do that? Make it item D. It goes against my logic, but this is a hedging the bet of it's going to get scratched anyway. >> [laughter] >> Yeah.
>> Um So, A, B, and C. >> You might as just give it a kiss of death. >> I know. I know. What if I >> [laughter] >> Twice I said it, too. I was like, do I really want to say this right now? Well, that's all right. >> [laughter] >> Um Okay, any other changes or any other
comments on the agenda? >> Looks good. >> Okay. All right. Then, moving on to the Oh, we have to >> I move to approve the July 13th, 2026 uh board meeting as amended. >> Second. >> All right. All right. Can go ahead and
say we're moving that item. Um informational items. Uh HR department monthly table. >> All right. Staffing. Ooh. July 1st, feeling really good. But like things change in our world every day. So um
yesterday we received notice of another retirement in elementary special education. So we are now looking for elementary special education teachers. That's a tough area for us to fill. So hopefully we'll get some qualified applicants looking at that. We're doing some outreach as well um to to individuals. So um we're we're hopeful
but would still love to see individuals apply. Middle school math, we do have an interview but we do have a vacancy. So um hopefully if you have any other candidates who are interested in a middle middle school math position, we'd love to see you. Um we are one away from having all of our elementary positions
filled and we do have an interview scheduled for next week. However, love to still continue to see elementary um applications in uh because things change on a daily basis. Uh some of from our support staff lens, we're looking for noon duty positions at multiple
buildings. Um we also have a librarian media specialist at Blair that we're looking for. And our food service realm, we have an alternate and that individual goes to multiple sites. And then we also have a lead cook position available at West Senior High School. So some from our
support lens. And then for here in this building, our non-affiliated administrator, we have an accounting coordinator position available. So those are all currently posted, we'd love to see applicants. Um we as you know have done open interviews and we've gotten some feedback from some of our candidates because they're not
necessarily interviews per se. We sit we go through our staff and our team if HR team goes through what individuals are interested in, look over their resume and then encourage them to apply for various vacancies that they may be qualified for. So we're currently in the process of maybe rebranding what that looks like and calling it maybe HR meet
greet or career exploration opportunities, Um but we are going to continue to have those. But just want to clarify when folks come in that they're not necessarily interviews for specific positions, but rather an opportunity to discuss our vacancies and things that they may not know about or know that they're qualified for. Our next one will
be here in this building on July 22nd from 8:00 a.m. to 10:00 a.m. T caps administration 2075 Cass Road and hopefully you all saw our beautiful new signs which helped identify where folks go and come in and see us in the building. [snorts] So, and that's all that I have, but feeling really really
good about where we are at a staffing level on July 1st, but knock on wood. Yeah, he's over there already doing it. Yeah. >> [laughter] >> But yeah, we had three elementary interviews this week and offered three positions and had three acceptances. So, did a little happy dance in the in the hallway. So, and you see us started to
jump around and then we got word of the special ed or yeah, special ed vacancy and we're like, you know, but we're good. It always works itself out. We will find the qualified people to have in front of our kids. So, good. >> And Connie, the accounting vacancy that you mentioned was that pupil accounting?
>> Nope, that is within our business office. So, it's one of our um reports to Kristy Thomas Hill and it's here in this building. >> Not as not quite as uh perfect as last one, but still pretty good luck. >> Yeah. We do have If you haven't noticed,
we have our new pupil accounting assistant who's here. She has started. Fantastic Well, she was previously with our district. She was at Traverse Heights, but she's now here in this building. So, we have added a capacity in that department, but this is a different vacancy.
>> All right. Any questions? >> Sounds good. Congratulations. >> Yeah. Yeah, thanks again. It's definitely been a great visit. >> We don't like to get too excited, but you know, um Yeah. And I think I shared with you guys when we went over with the strategic plan, just the quality of applicants,
too. Just really really pleased on the folks that we're bringing and putting in front of the kids. It makes you feel good when we know that we're putting the best in front of our students. So. >> So, for next year we're going to start in January. We can set that. >> [laughter] >> I'm I'm okay with that. >> I mean, I mean there's people who who
will jump on it as well. So, >> Well, and we do. You have, you know, individuals who who graduate at semester from our teacher preparation programs or complete their student um teaching opportunities. And so, and again, we're always looking for student teachers here at TCAPS because they're our greatest hiring pipeline. It's a
It's, you know, it's a full semester on the job interview, right? That we get to um watch these kids um kids, they're kids to me. Get to watch these young professionals interact with our students. So, it's really outstanding. >> Well, thank you. Any other Is that We're moving on to public
comment number two, which there is uh none offered. So, we're on to other items. Is there any anything else? >> I'll just say one thing that Dr. Van Wagoner and I have talked about. Um I don't know when we will as revisit this as a board, but
we had talked about having a budget not only to cover MSB training, but potential other board training, maybe even site visits. Um like if, you know, there's a curriculum uh interest in some trustees visiting another district to see what kind of
innovative programs. So, I don't know when we want to have that conversation, but I just wanted to mention it. >> it's approved in the budget. So, basically what I can share with the board is just the budget, you know, for the board of the line items that we have. >> Yeah. >> So, and some of those things are joint
because it's actions I helped for the board and that, but you know, >> I think the whole point of of internal policies so we don't deal with it. Like >> Well, yeah. I mean, we didn't discuss it as a line item in our original budget and so I don't even know what exactly
the amount was but just last year what yeah there was like midstream something came up where somebody want to go to a training and it was more than our budget and yada yada. So we said as a >> show you the travel, food, the ones that relate, you know, that budget they'll those lines but the board so you know what we have budgeted for it.
>> Yeah. >> Um you could also say Derek and Tammy could ask which you just did or they you sent an email about the October MASB annual leadership con. >> I can just put those line items of what's available for the board for, you
know, that and an update with minus what we're doing right now and just to give the board an update where we're at with those line items. >> I do think that at some point the board probably needs to chime in on like what is our policy of come cuz we wanted to do it when we didn't have a request on the table. >> So this is a board >> Is that something you put in your the
manual? As far as procedure and all that. >> Actually to be honest to be honest that's a fan phenomenal spot to do it which would be when we have a study session that we talked about that we're yeah. >> part it is one of the items that >> you can say if it's a national conference, you know, whatever that that's the part to do that cuz the
budget really should be here's your dollar amount. You know, in in a in a good year you know, you're good but in a in a bad year the board may go we're going to sacrifice that so that this but I would keep the dollars available separate from the policy you know, from that way. >> Yeah so I that would be it is in there
and so if we uh when the August um >> That's the place to put it. >> That's the per perfect place to put it. >> Okay. Sounds good. >> Um Yep. >> A few years ago when we did that special trip to Wisconsin
I'm guessing that was like a you know, above and beyond what the board budget was. >> No for board members we took out of the boards and then for you know, that so like with teachers and principals we can use title two dollars for that. So you know, it's every little pot but no that would have gone travel for board would have come
out of that pot. So, you know, the biggest thing that we kind of have budget in there a lot that's probably more than we need is food. This board especially like when we've done board meetings and stuff, we just everybody's like, "Yeah, I don't even need a Jimmy John's sandwich." You know, previous boards it's like, "No, we haven't eaten." They wanted like the whole Qdoba
spread, you know, so like right now we've been heavy on the food budget that you know, that we probably could, you know, transition over and I'll lay them for PD if the board so chose. So, I'll give you those few few key, you know, items that that we have budgeted and let
you know that's there, but but honestly, that's just something that you know, if if there was more in one and not in another, the board can always say to John, you know, we'd like to just from a priority use that budget line for this and it doesn't really take a board action or anything. It's kind [snorts] of under, you know, my purview that
standpoint and that's what I had said last time like there's money budget that we could take from board food to this if we so choose. You know, you kind of depending on if you have a strategic plan in a year, like there's some money in a line item for that, you know, that we don't necessarily use every year.
Um, you know, if there's a facilitator and to give you an example of a board like under that line item with strategic plan, it's also, you know, if you ever had a vacancy for superintendent like that you have that money in there to be able to do superintendent search, you know, that you know, could come up at you know, a point when the board doesn't
want me anymore with >> [laughter] >> or I decide to open my pizzeria the keys. And so, but to give me ideas, so it is a bit fluid is my point. Um, but I will share with you kind of what we put in the pots that for that. And so you can just kind of know at least what's available total.
>> Right. So, we haven't dropped any of these these budget line items that we haven't used like we >> not. It just what it does is that ends, it doesn't get rolled over, it goes in, it goes back into the fund equity, you know, from that standpoint and the overall spend of the district if that happens.
>> Okay. >> It is 4.4 with a number of comments that we didn't get to today even to. So, there's no update that we're going to have um But, it is a key item in the document that will get addressed in that special meeting. >> Yeah, and I and I just want to be
mindful too, like we've had so many years that we've been under budget with the board expenditures that if there's a year that's an outlier where >> I don't think any of us had a any problem with it. It's just like we should have a procedure because it's cuz it's it's really weird to deal with it on a case-by-case basis.
>> And then someone's asking and then you feel like you're, you know, >> It's personal. >> Yeah, and it's and what if what if someone >> What we'd be able to do is we'd just give you that amount and at any point the board ask, "John, can you give us an update of where we're at with expenditures on it?" >> I'll usually leave that >> covered I mean, it really is just like
an approval process. So, we don't So, there's a process like what do you turn in? How do you do it? And that is in >> I will just say anything and everything the board has done thus far, we've never had a money issue. Done. From what the budget >> We've been very lucky. >> But, yeah. We've also been in pretty decent times, you know, throughout my tenure. >> Yeah.
>> You know, the district, you know, not cuts. It's whenever you have cuts that, you know, I think boards often choose to sacrifice some of that for >> Mhm. >> have not cutting a position or, you know, whatever. And Erica's lived that life a little bit when, you know, her first years on the board. So, like I said,
>> Yeah. >> Yeah. >> we're good, but, you know, that's kind of what the board has that decision. But, you're right in a in a year that it is and haven't used it much and a couple people maybe want to go to MASB or any any ASB Yeah, national, you know, again, that's that's under there. But, if the
structure process is there in in the manual, here's the dollars available, board make your decision. >> Yeah, and that and really is it. Just the process. And it would be I think it'd be great to have it in that before we have another one on the table. >> And I and I think we didn't have an issue last year, but we could have and I wonder because of we had maxed out the
budget, it prevented people from even considering going to the MASB Spring Institute. That was the one thing between January and June 30th that was a training opportunity that nobody took. >> I'll make that clear like that that that's not even if that that line item
is maxed. There's another line item that's not that we can you know you transfer a line from a budget statement. >> And so we can go it will cover that in 4.4. >> Yep. >> Um and all that. >> Great. Thank you. >> All right. Um so the next board executive committee
meeting is Thursday, July 30th at 4:00 p.m. in the this TCAPS administration uh formerly Seaman building on Cass Road. So Um I'm not sure who the alternating member is that time, but uh any other questions?
All right. Without uh objection, we can adjourn the meeting. >> Perfect. >> Meeting adjourned. Part: 2
of the board executive committee to order. The committee would like to welcome the audience and viewers may watch board committee meetings online at tcaps.net/board. Recording meetings may be viewed on demand at the same address. Uh seeing no public comment, we will skip that
section. Move on to procedural items. uh draft committee uh minutes. Uh do I have a motion to sorry is there any changes to the >> I didn't have any >> draft minutes. All right. Do I have a motion?
>> I move to approve the meeting minutes and presenter. >> Let me second. >> All right. Um I I concur. So that passes. Uh moving on to annual memberships deferring to Dr. Vera. >> Yeah. So each year uh we have to renew
our uh MHSA membership and it requires an action of the board as well as um the renewal if we so choose to be members of the Michigan Association of School Boards as well as the MASB legal trust fund. So uh we are bringing that to the those two
kind of three items to the uh committee to consider for board action. >> Okay. Um, any questions from any committee members? >> Yeah, I just was going to So, why why is it Could you just remind us why we pull out these two? Is it just because they
relate to the board specifically? >> Those organizations require board action. >> Oh, okay. All right. So, I know at the organizational meeting this year, we had like the whole list of all the associations that district belongs to, but >> it has to have board president signature on both when we submit them.
>> So, it takes action. So, it's basically approved me to sign. >> Correct. All right. >> I move to put the Michigan Association of School Boards and Michigan High School Athletic Association annual memberships on on the consent calendar for the July 13th, 2026 regular board
meeting as presented. >> I second. >> All right. I concur. So, we move that uh as approved. Agenda review um July 13th. >> Okay. for the July 13th meeting. Reminder, this will be at 6 o'clock p.m.
at the TCAPS Monasuri School in the cafeteria. So, we're going to be there for a little while um until uh um East West Middle School's uh little theater is available. So, again, that's at 4053 Frankie Road. Now, what could get a little weird here is they're redoing
Frankie Road soon. We don't have exactly a timeline, so you very well must might best park in the back uh by the track and walk the Buffalo Trail down to the building. We'll make sure to put that all out if Frankie Road is indeed started at that point. So, it will be at some point. So, um just stay tuned on
that. Um but, uh we will have our call to order, our pledge of allegiance, um our review and approval of agenda. Uh we will have our first public comment, superintendent report, legislative update, God helping that we have a budget, um
district highlights. Uh we will also be bringing our uh teachers that are eligible for tenure uh to the board at that time. Uh our board committee report outs for curriculum finance and executive committee as well as our community connection from June 10th um
will um uh be there. Um reminder we do not have one scheduled for July. Um our board governance um and procedure ad hoc meeting July 2nd. I do want to mention um I didn't catch this in the beginning. I should have. I apologize. I know that
uh Trusty Schmidt has asked the committee to take to have a conversation about the community connections. >> Um so that might be something you choose here when I'm at some point in this to add to the agenda. It would take >> the agenda. >> It would take all three committee members to do that. But that is something that was asked if the
committee so chooses. >> Yeah. >> Um and then again update uh board governance and procedure ad hoc committee meeting which just took place previous to this meeting. Uh we will have the consent agenda. Um, we are planning for personnel recommendations, our course catalog that was forwarded by
the curriculum committee. Our elementary and secondary student handbooks also forwarded from the curriculum committee. Our annual memberships that uh this committee again uh just approved. Um, and then our bid for digital radios which was forwarded to the board from
finance committee earlier this morning. We will have our meeting minutes uh for approval. We will have our first public hearing for our sex education curriculum material. Um that was again forwarded to the board and reviewed in our curriculum committee. Um mostly changes to the
bylaws um that are there and a couple of just of the surveys um information. Um but by law we have to have our two public hearings for that. We will have our first with no action from the board uh at this meeting and then again in August we will have one with expected
action from the board um as required by state law. Who who's t who's taken over for Dan McGee on this? >> Um so uh it is >> yeah an Johnson one of our nurses. So again you have to have a certain qualification as a health educator and nurse doctor and so she fits that. She will be at the board meeting doing the
presentation. Okay. Dan did his last action as the committee chair for curriculum committee. >> And so uh he said he might show up if he has nothing else to do to sit in the back and with popcorn but essentially she will be taking over the responsibility. >> Okay. Got it. Just curious. >> Yep. And then um we will have our
discussion our our standing school safety update. We will have our central grade school renovations um that were forwarded uh by the finance committee uh this morning. Um and we will have our second public comment board president closing remarks and ajourn.
>> Okay. And then so starting on there, do you want to start off with uh >> Oh, I was just going to before we get to the MSP thing. Um >> so yeah, let's on schmidt. Um so sorry on the request >> you could mention it now because it's
related to my legislative update um what you're talking about. >> Oh um we can cover that separate item. We can cover that one first since that one's out there. So >> okay >> do I'm okay like it is >> the obviously it's central grade
renovations. It looks like a light agenda but that's obviously a big uh item >> 51 51 billion worth of item. So, uh, it looks like, yeah, it looks like a like a very light, but it's obviously a very important meeting. Um, >> but like community connections, I know
we've had a a discussion. I'm okay if we want to have a revisit that and and talk about it. I don't think it's going to be a long discussion or if we >> Oh. Oh, okay. I to add it to our full meeting. >> A discussion item about whether or not we continue with them. That's the question
>> or venue. I think there's a lot of questions. no turnout at the how we tried to revamp and so you know how are we engaging with the community and I don't know I didn't know if we were discussing it here at board exact or if we're moving it to the full board >> we can discuss the decision we can
discuss it here too I mean the problem I don't know I don't know if anyone's got any great solutions to what we're doing um >> unless I mean I guess my I've I've talked before whether we have one or two a year and make it a nicer deal where,
you know, maybe there's a few snacks and a few things and we just literally have the community come and talk to uh us and we can have it as a posted. We can actually have a posted so we'd all be here um and just do a one gathering or two.
>> I think the problem with you know that idea is that usually people come to those when they have issues, right? they want to come and talk about something specific and so to only allow two times a year I think we're going to miss people >> showing up
>> well and you know I mean I don't say that's might not be a bad thing that that you know um right I mean we've been there before when we've had lots of people show up because there's lots of issues and those kind of things and so I I guess my feedback is I think moving it
around all over the place and in different venues and at different times is confusing for the community. I think if the community knows that once a month they go to the library and then there's somebody there, it would seem, in my opinion, we'd get more of a turnout. I don't know.
>> But it didn't work last year. >> Yeah, >> that's what we did have. >> Yeah, >> at least right for the whole 2025 if not because >> in 2024 we did it that way. 2025 we had the virtual option >> alternating between the two. You're right. So for two years we tried it and but Eric, I do agree with you as well.
Having it too infrequent could also send a bad signal. I mean frankly I whether zero people intentionally come to a different venue that occurs every month I don't think is really like the
criteria I want to use to evaluate whether we have this. I think it's that great opportunity that we are providing the community to approach us. We're there. So even though they might not intend, they might not be, you know, uh, premeditating visiting with us, they see
us at an honors night or a PTO night, a family night at a different building. Oh, now I want to talk to trustee more. I want to talk to trustee pack, you know, or whoever's there. >> So I like that we have that regular presence and people have the option. And I think people have reported out, okay,
it wasn't planned, but I saw three three community members whom I know and they had good things to say or maybe they did address a concern. But by and large, I think it's been positive. The only negative is do trustees feel like this is ownorous to keep showing up
>> I >> and not feeling like there's a >> that's generally the feedback I get from >> trustees is I especially when it's like a busy time and you're rushing over there and then you rush there >> I spend an hour of my life >> I had to run down the street to get
there on time and thankfully could spend the next hour catching my breath because I didn't get to talk to anyone but um yeah like so >> and I I yeah uh I don't know I And again, I maybe this is a full board discussion. I I don't want our buildings and our building leaders to like feel like they have to go out of their way
because I when I went to Central grade, you know, Janna Duke Gay is awesome. Like she had a table and this great sign and chairs and like I don't want to add extra work for them. And I mean, I don't know. I just if I have to go sit at the library for an hour and nobody
>> I actually read a book like last time I had a shores at the library and I went and got a book and I I uh and I I started reading that and halfway through and >> then >> I mean when I had it at when we had it at Horizon like every time I was at Horizon I got a bunch of people
>> and I when I Horizon I generally get people >> I had a great turnout. >> I the last time I was at Horizon I didn't get any of them and then I've done one at the library. I've had hit and miss where I haven't, but as of late, I've gotten at least a couple times. >> I mean, we can just we can just kick it. I think it would have to be unless we've got anything to add. I guess we can just
kick it to the board discussion and and >> um make that anyway. Um >> yeah, and this is a midpoint being July, we could kick the can down the road and say that's what we did last year. >> We'll wait until the end of the year >> to evaluate, but >> but then remember like the last four
meetings, no one showed up and it was like, well, we're going to talk about it in a couple of months. I really felt like that December one everyone was like are we really going to do this? >> Yeah. >> Okay. >> So, um so I would like to add that as discussion item B I think we should just
get that >> is >> okay. >> It's going to be a quick discussion and probably not going to be great after we've gone through central. >> So after the school safety update >> it as B. Yeah. >> Okay. Um >> central grade will move to C.
>> Yep. Um, I was just going to ask in the committee report out section of our draft agenda for July 13th, um, item number six, it looks like most these committees are all in chronological
order from June 30th through July 2nd, but the last community connection was June 10th. So, I would suggest we either put that first or we could justify putting it last because it's not a committee. It's a different opportunity. Do you see how it's >> Yeah. I mean, I think typically we've
done committees and then other report outs >> into section. >> I see what you're saying. Okay. So, the three Sandy committees then that then the ad hoc. Okay, that works. >> That's how it works. >> Okay, that's fine. That that works too >> with that justification.
>> That's why it was that's why the date I get what you're saying, but yeah. >> Um >> Okay, >> not a big deal. Um and then the other so the thing I was proposing for discussion and this may be a moot point. We can only hope it's a moot point but in the off chance that the state legislature
hasn't passed a budget yet um the state aid fund budget specifically or the governor hasn't signed it yet by our next meeting on July 13th. There is a draft uh resolution that Michigan
Association of School Boards has put out for school districts to adopt just stating that you know we encourage the legislature to pass the budget on time. Um this was obviously intended for July 1st but that's come and gone. So it still stands if we want to be one of
those districts who endorses it. Um we can either put it on the discussion >> Yeah. that uh at the beginning I really don't like adding things. >> Yeah. And in this case too, this isn't what this committee is really about vetting what's going to go on the agenda. I don't I mean like right
without >> No, actually. >> I mean it is but not without I don't know. I like I haven't gotten any I didn't gotten any emails on this prior to coming in unless you sent it yesterday. >> Yeah. Yeah. Yeah. MSB well MESB sent it out a couple of weeks ago in mid June
and then just in the last 24 hours I forwarded it because their link wasn't working to the document and I had to get it from MESB so I just forwarded it to everybody today but um anyway I mean it would be more awkward to add it to the agenda on July 13th. I was thinking if
we added it now and then it becomes irrelevant we just remove it at the beginning of our July 13th agenda. But by adding it now, we have the transparency of the the resolution in our board packet. >> I mean, if we get to July 13th and we don't, I will be probably supporting
this resolution and want one. So, um >> I think that'll be >> but I don't think it's going to get there. I really don't think it's going to, but I do agree. I don't like I really don't like adding things >> um >> at the meeting. >> At the meeting. >> Yeah. >> I mean, it would prefer to add it today
and remove it. >> I think that's the route to go. And then it would be in the packet in the packet for the public and the board members to all see it. >> Likely all likelihood is it's going to be uh amended at the beginning to remove that item or we get to that item and just say we don't have anything to
discuss >> either way. >> Right. The other right because the other option is I think worse in terms of transparency. We're adding it. The public hasn't seen it. You know that sort of thing. So >> I I I agree. I think we should just add I think we should add it because I think
it is something that we will want to talk about. If we don't have it, we're gonna have a real big problem. >> You're going to talk about it either way. >> We are going to talk about >> to be honest with you. Yeah. >> You know, so if it's done, you you can acknowledge that and we're removing it and we'll hear more in the superintendent's update. Yeah. >> And if not, it'll be like you're going
to hear not a lot of the superintendent's update and you're going to do a resolution because there's not a lot in the superintendent update. So although I think it's going to get scratched, I I'm okay to add it as uh see. Are you okay with that? >> I'm fine. >> And it becomes a talking point to thank the legislature for getting it done.
>> That's my point. Exactly. >> In your motion to remove. >> Yeah. >> Yep. >> So >> So >> discussion, do you want that to be C? >> That would be C. And then uh Yep. >> So um I'm like betting. Should I just put it in D so I don't have to
reorganize everything and then bet that it's in there? >> Um, in fact, actually, why don't you just go ahead and do that? Make ite item D. It goes against my logic, but this is hedging the bet of uh it's going to get scratched anyway. >> Yeah. >> Um, so A, B, and C.
>> You might have just gave it the kiss of death. >> I know. I thought about who I said it to. I was like, do I really want to say this right now? >> Well, that's all right. >> Um, okay. Any other changes or any other comments on the agenda?
>> Looks good. >> Okay. All right. Then moving on to the uh Oh, we have to >> I move to approve the July 13, 2026 uh regular board meeting as amended. >> Second. >> All right. I concur. So, we're move that
uh item. Umformational items. H a shot to find 20 tails, >> right? Staffing July one feeling really good. But like things change in our world every day. So um yesterday we received notice of
another retirement in elementary special education. So we are now looking for elementary special education teachers. That's a tough area for us to fill. So hopefully we'll get some qualified applicants looking at that. We're doing some outreach as well um to to individuals. So um we're we're hopeful but would still love to see individuals
apply. middle school math. We do have an interview, but we do have a vacancy. So, um hopefully if we have any other candidates who are interested in a middle middle school math position, we'd love to see you. Um we are one away from having all of our elementary positions filled and we do have an interview
scheduled for next week. However, love to still continue to see elementary um applications in because things change on a daily basis. U some of from our support staff lens, we're looking for noon duty positions at multiple buildings. Um, we also have a library of
media specialist at Blair that we're looking for. In our food service room, we have an alternate and that individual goes to multiple sites. And then we also have a lead cook position available at West Senior High School. So, some from our support lens. And then right here in this building, our non-affffiliated
administrator, we have an accounting coordinator position available. So, those are all currently posted. Would love to see applicants. Um we as you know have done open interviews and we've gotten some feedback from some of our candidates because they're not necessarily interviews per se. We sit we
go through our staff our team at the HR team goes through what individuals are interested in look over their resume and then encourage them to apply for various vacancies that they may be qualified for. So we're currently in the process of maybe rebranding what that looks like and calling it maybe H&R meet and greet or career exploration opportunities. Um
but we are going to continue to have those. But just want to clarify when folks come in that they're not necessarily interviews for specific positions, but rather an opportunity to discuss our vacancies and things that they may not know about or know that they're qualified for. Um, our next one will be here in this building on July
22nd from 8:00 a.m. to 10:00 a.m. TCAPS administration 2075 Cass Road. And hopefully you all saw our beautiful new signs which help to identify where folks go and come in and see us in the building. So, and that's all that I have, but feeling really, really good about where we are at a staffing level
on July 1st. But knock on wood, he's over there already doing it. Yeah. But yeah, we had three elementary interviews this week and offered three positions and had three acceptances. So, did a little happy dance in the in the hallway. So, you see us started to jump around and then we got word of the
special educ or yeah, special ed vacancy and we're like, you know, but we're good. It always works itself out. we will find the qualified people to have in front of our kids. So, >> and Connie, the accounting vacancy that you mentioned, was that pupil accounting? >> Nope, that is within our business
office. So, it's one of our um reports to Christy Thomas and it's here in this building. >> Okay. No, it's not quite as uh perfect as last one, but still pretty good. Like, >> yeah, we do have, if you even notice, we have our new pupil accounting assistant
who's here. She has started fantastic. Well, she was previously with our district. She was at Traverse Heights, but now here in this building. So, we have added capacity in that department, but this is a different vacancy. >> All right. Any questions?
>> Sounds good. Congratulations. >> Yeah. Yeah. Thanks again. It's definitely being a great >> We don't like to get too excited, but you know. >> Yeah. And I think I shared with you guys when we went over with the strategic plan, just the quality of applicants, too. just really really pleased on the
folks that we're bringing and putting in front of kids. It makes you feel good when we know that we're putting the best in front of our students. So >> So for next year we're going to start in January. We said >> I'm I'm okay with that. >> I mean there's people who will jump on
it as well. So >> well and we do you have you know individuals who who graduate at semester from our teacher preparation programs or complete their student um teaching opportunities. And so, and again, we're always looking for student teachers here at TCAPS because they're our greatest hiring pipeline. >> It's it's, you know, it's a full
semester on the job interview, right, that we get to watch these kids um kids, their kids to me, get to watch these young professionals interact with our students. So, it's really outstanding. >> Awesome. Well, thank you. Um,
any other Oh, no. There's that. We're moving on to public comment number two, which there is none offered. So, we're on to other items. Is there any anything else in the meeting? >> I'll just say one thing that Dr. Van
Wagner and I have talked about. Um, I don't know when we will as revisit this as a board, but we had talked about having a budget not only to cover MASB training, but potential other board training, maybe even site visits. um like if you know
there's a curriculum uh interest in some trustees visiting another district to see what kind of innovative programs. So I don't know when we want to have that conversation but I just wanted to mention >> well it's it's approved in the budget so basically what I can share with the board is just the budget you know for the board of the line items that we
have. >> Yeah. So, and some of those things are joint because it's actions I help for the board and that but you know >> I think your point of of internal policies so we don't deal with it like >> well yeah I I mean we didn't discuss it as a line item in our original budget
and so I don't even know what exactly the amount was but just last year what yeah there was like midstream something came up where somebody wanted to go to a training and it was more than our budget and yada yada so we said as >> I can sure the travel food the ones that really you know that budget those lines
but the boards to know what we have budgeted for it. >> Yeah. >> Um you could also do it in Tammy could ask which you just did already. You sent an email about the October MASB annual leadership conference. >> I can just put those line items of
what's available for the board for you know that and update with minus what we're doing right now just to give the board an update where we're at with those line items. I do think that at some point the board probably needs to chime in on like what is our policy of com cuz we wanted to do it when we didn't have a request on the table. So
this is a board >> is that something you put in your the manual as far as procedure and all that >> actually to be honest to be honest that's a phenomenal spot to do it which would be and we have a study session that we talked about that we're >> and it is part it is one of the items. Yeah, you could say if it's a national
conference, you know, whatever that that's the part to do that because the budget really should be here's your dollar amount. You know, in a in a in a good year, you know, you're good, but in a in a bad year, the board may go, we're going to sacrifice that so that this but I would keep the dollars available separate from the policy, you know, from
that way. >> Yeah. So, I that would be it is in there and so if we when the August um >> that's the place to put it. >> That's the per perfect place to put it. >> Okay, sounds good. Um, >> yep. >> Yeah. A few years ago when we did that
special trip to Wisconsin, >> I'm guessing that was like a, you know, above and beyond what the board budget was. >> No, for board members we took out of the boards and then for, you know, so like with teachers and principles, we can use title $2 for that. So, you know, see out
of every little pot, but no, that would have gone travel for board would have come out of that pot. So, you know, the biggest thing that we kind of have budget in there a lot that's probably more than we need is food. This board especially like when we've done board meetings and stuff, we just everybody's like, "I don't even need a Jimmy John
sandwich." You know, previous boards it's like, "No, we haven't eaten. They wanted like the whole kedoba spread." You know, so like right now we've been heavy on the food budget that, you know, that we probably could, you know, transition over on item for PD if the board so chose. So, I'll give you those
few few key, you know, items that that we have budgeted and let you know that's there. But, but honestly, that's just something that, you know, if there was more in one and not in another, the board can always say to John, you know, we'd like to just from a priority use that budget line for this and it doesn't
really take a board action or anything. It's kind of under, you know, my purview that standpoint. And that's what I had said last time, like there's money budget that we could take from board food to this if we so choose. you know, you you kind of depending on if you have a strategic plan in a year, like there's
some money in a line item for that, you know, that we don't necessarily use every year. um you know there's a facilitator and to give you an example the board like under that line item with strategic plan it's also you know if you ever had a vacancy for superintendent like that you have that money in there
to be able to do superintendent search you know that you know could come up you know a point when the board doesn't want me anymore with or I decide to open my tiki hut the keys you know but to give you an idea so it is a bit fluid is my point u but I will share with you kind of what we put in
the pots for that and so you can just kind of know at least what's available total, >> right? So we haven't dropped any of these these budget line items that we haven't used. >> We have not. It just what it does is that ends it doesn't get rolled over. It goes in it goes back into the fund
equity, you know, from that standpoint and the overall spend of the district if that happens. Okay. >> Um it is 4.4 with a number of comments that we didn't get to today even to so there's no update that we're gonna have. Um, >> okay. >> But it is a key item in the document
that will get addressed in that special meeting. >> Yeah. And I and I just want to be mindful too like we've had so many years where we've been under budget with the board expenditures that if there's a year that's an outlier where >> I don't think any of us had any problem with it. It's just like we should have a
procedure because it's because it's it's really weird to deal with it on a case by case basis >> and when someone's asking and then you feel like you're you know >> it's personal. >> Yeah. And it's and what if then what if >> what I think we'll do is we'll just give you that amount and any point the board asks John can you give us an update of
where we're at with expenditures on it I'll easily >> yeah 4 4.4 before covered. I mean, it really is just like an approval process. So, we don't So, there's a pro like what do you turn in? How do you do it? And that is in uh >> I will just say anything and everything the board has done thus far, we've never had a money issue. No, from what the budget >> we've been very
>> But again, we've also been in pretty decent times, you know, throughout my tenure. Yeah. >> You know, in the district, you know, not cuts. It's when you have a year cuts that, you know, I think boards often choose to sacrifice some of that for >> not cutting a position or, you know, whatever. and Erica's lived that life a
little bit when you know her first years on the board. So, um like I said, >> yeah, >> you know, we're good. But, you know, that's kind of what the board has that decision. But, you're right in a in a year that it is and haven't used them much and a couple people maybe want to go to MASB or NASB.
Yeah. Nashville, you know, again, that's that's under there. But if the struck process is there in in the manual, here's the dollars available. Board, make your decision. >> Yeah. I I realize it just the process and it would be I think it'd be great to have in that before we have another one on the table. >> And I and I think we didn't have an
issue last year, but we could have and I wonder because of we had maxed out the budget, it prevented people from even considering going to the MASP spring institute. That was the one thing between January and June 30th that was a training opportunity that nobody took. >> I'll make that clear like that that's
not even if that that line item is maxed. There's another line item that's not that we can transfer a line from a budget >> and so we can go it will cover that in 4.4. >> Yep. >> All right. >> Great. Thank you. >> All right. Um so the next board
executive committee meeting is Thursday July 30th at 400 p.m. in the this TCAPS administration uh formerly Sabin building on Cass Road. So, um I'm not sure who the alternating member is that time, but uh any other questions?
All right, without uh objection, we can adjourn the meeting. >> Perfect. >> Being ajourned