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[bell] [music] [music] [music] [music] [music] [music] [music] [music] >> of education board executive committee to order. The committee would like to welcome the audience and viewers may watch live board committee meetings
online at tcaps.net/board. Recorded meetings may be viewed on demand at the same address. Uh set aside this time for public comment. However, there is none. So we'll move on to procedural items, draft meeting minutes. Um any change to the minutes? No. Okay.
No changes to the main as posted and then board policy to defer to Dr. Wagner. >> Okay. So hold on a second. >> Yeah. Boarding policies. I don't think we have any. Mm- >> Yeah, I know. I didn't think we did
either, but then it was uh >> Oh, good. We're in the lightning round. >> Yeah, usually it's uh moving >> right along. >> Yeah. Um so we'll move on to the next item which is standards of practice which um I don't know every year I think since
I've been on the board the few days before or at the meeting people have wanted to make changes to the standards of practice um which I don't think any of us really are opposed to doing but it's um I at least wanted to say like if we're going
to do that I'm trying to let every board member know make very specific suggestions or come with very specific suggestions. If there is a larger redo that we need to do, then um have we can have that conversation. But I don't think it's I
think everything was pretty close. Um but if there is any changes, then board members um should make those. Now, I did ask for any. I don't think I did receive any. >> Okay. >> But I do know that there's always minor changes and I think we can deal with minor ones at the table. >> Okay.
So you you haven't gotten any from any other >> I do not believe I have any um any changes. I've had comments about changes but I haven't had any specific changes and that's again I'm happy to do a little bit if we want to. >> Okay
>> at the board's discretion at the organizational meeting. Other than that um that is how they're going to be presented. >> Whoops. Sorry. [screaming] [laughter] >> Good. the bad of the >> one of my customers. I'm not sure which
one. >> You never [laughter] rang. >> Um, so I don't know if any any of you two have any comments about it. It's um I said it's it's not in priority order. I think that's number one. And um >> I have no comments. No, I'm just wondering if we should and I'm happy to
send out an email to those that aren't at this meeting and just say if you have >> it has I thought it had gone but >> okay >> feel free to do another just again >> we we're not going to do a wholesale rewrite at this point um but if we if
there are any changes >> just can't deliberate it like somebody would just have to email you individually if they had something. >> Okay. >> Yeah. >> Yeah. I was trying to get everyone because that is the number one thing that I feel like comes up every year that we don't ever deal with because it's like well now we're here let's worry about it next year.
>> Yeah. >> Um so it's more of an FYI. >> Got it. >> Gotcha. >> But then this is the um my intent I guess on the board operations guidelines. There is a lot and I think we'll probably even have a few more than
this but um I've been saying to throughout the whole year let's talk about this at the organizational meeting. This is the list that we've started to compile. If there is anything else that you have, then we can add it. >> And we're the my point of this is to try and deal with all of this. [sighs]
>> A lot of this stuff there's no right or wrong answer. It's just purely how the board wants to do it. So like rather than you guys ask me and have separate conversations, it's really just the will of the board. So >> I figured let's just have all the awkwardness out in one go and just boom boom boom what we want to do.
Board votes on how we want to do it and that's how we do it. Um, >> and if there's anything else, so I do realize that stacking up a lot of very very minute things that probably don't create any issue on their own may
>> you're going to go boom boom boom, but I think that is probably the best way to do it. Um, I don't know if you guys had any >> Are we going to talk through the Thai email during this part of the meeting? Yeah. So, that would be there's a couple of different ones, but yes, that would
I've kind of compiled them into sections and I've got had feedback from other board members, including yourself on um public comment at board committee meetings. Um >> okay. >> So, throughout the whole year, we've been noting down um every time they've come up, Tammy has noted down the things
that I've said that we'll talk about at the organizational meeting, and this was the list. Um I am going to mine emails again and just check there's nothing else. Um, and again, I don't think any of this is I mean, this isn't controversial or difficult stuff to deal with. No.
>> Um, >> just have to have a conversation as a whole. >> You just have to have a conversation as a whole and then and then it's going to come down to do we want A or B or C and just tell vote. I mean, a lot of it's at my discretion, too, but or the committee is the chair's discretion, but >> we want to I think the whole point of
this as well is to kind of >> add >> Yeah. uniformity and and transition as as people, you know, we've got an election this year and as people come and go, then at least there's a a better guideline of rather than well, that's how Scott did it or that's how so and so did it. It's like the board at the
organizational meeting decided how to do it. >> Yeah, that's right. >> I just I guess one comment I'll make and I and I I like going right down the list, which is great. I just want to make sure that like we're cognizant of one board member not hijacking make you
know like because normally it's multiple board members kind of come together and say hey like the board office hours aren't really working like and I just you know want to make sure that >> yeah I mean I've I've gone through and anything that I've managed to deal with with other board members on a one-on-one
otherwise I think everything has a either two board members supporting >> okay >> or completely conflicting thing which I feel like we should just talk about as well. I don't again I don't think there's going to be any I just am a little wary of going you currently we have what seven items and
there'll be more because we're coming off of the um all of the committees and the positions there's a lot of a lot of boom boom boom votes any three or four of them together probably won't be an issue but when we do 10 12 of them yeah >> back to back it's going to
>> are any >> emotions could get higher >> are any of them what you consider hot button issues No, I mean I I would say out of the out of everything we have, uh probably the board member request for information is probably the hottest button. It's not a
hot button, but it's one that I can see >> having a greater diversity and having a greater significance of practicality, too, >> right? >> Like if we have public comment in in board committee meetings, you may venomly disagree with how we come off, but you're not going to walk out of here. >> No. >> Uh
>> not going to resign. [clears throat] Yeah. I'm not going to resign. And I don't think I don't think anyone's going to resign overboard on any of it, but that I think that's probably the the most differing of opinion um is the board member request for information. And that's to be frank just trying to give John not put John in the middle of
of us um of yeah one person saying please use your time differently and John saying but I don't want to not comply with him. >> Is there any way to quantify the time that it takes? Can you have any kind of information on
You know, if this were a real business, there'd be billable hours or of some sort. It would cost the company x amount of time to do research, to do whatever it may be. We're somewhat in the same position here because it's taking it's
an opportunity cost. Yeah, if I just if we had any way to to quantify it at all. I'm not looking >> only anecdotally. I'll just say that, you know, practice generally right now is that we try and give every board member what they ask. Um I will tell you
that not all the time does the rest of the board maybe want to take that subject up. And we've collected all that because one board member wanted it and then it's not used. and we've had a staff member spend a couple hours compiling that like so that that's kind
of what I'm trying to figure out is how is it that we know that there's enough collective want from the board for staff to take time and do that you know versus maybe what one board member wants and then the rest are at the end going no we don't need that and it really doesn't even rise to the level of a board agenda
item you know um and I think that that's where we've debated back and forth of when somebody makes a request and it goes out to the whole board and then that way myself, you know, or Scott can get, is there any consensus of wanting that? And then I can go ahead and go, okay, yeah, there's three board members
that have that same interest. I'm going to go ahead and have Britney or, you know, Jesse or Dan take the time or Christine or Connie to give that work and collect that to bring, you know, and that information back to the whole board. Inversely, I think that, you
know, there's this element of a board member maybe has something that's smaller and asks a question that like does it need to go to the whole board and and how many of these add up where a board's getting emails after emails after emails of this, you know, that I think there's the conflict that the board's got to have a discussion on and
that I'm looking for some direction of is there a process in some way that if there's a request that is either shared with the whole board, you know, I don't know, but that conversation needs to be And there might not be an easy way to solve it, but yeah, you know, the last couple years we've talked about that and
and that's the the dilemma to just have a open honest conversation about and I like right now our practice is when pretty much a board member asks, you know, like we do it now sometimes it's strained time and I would like a little bit of parameters on at least 48 hours
before, you know, the uh a board meeting, not including, you know, the weekend in that because I have had times where had requests on Friday and you know the board of meetings Monday, you know, and I've got people having to do it on Saturday and Sunday, >> like you know, how do we how do we resolve that, you know? So,
>> and and on the flip side, I've had other board members say I should talk to another board member about not doing that, but I don't have the capability of telling one board member they can't ask John and then John's doing it and I can't what am I going to do? Tell John he shouldn't do it and then I'm like I'm
in the middle of a board member and John and then John's in a weird position. I'm in a weird position. So that's why I need the board input of like how do we want like where are the parameters for John? >> Well, you need to start with the premise that your staff is not our research
staff. >> Okay. >> That's not the role they play and there is an opportunity cost because they're spending four hours on my request. They're not spending four hours on something they may need to get done. >> Yeah. But again, if there's enough board
members that also feel like that that four hours is valuable and it's something the board needs, we're more than happy to do that, you know, like because you need that to be informed, you know, so that it's the fine balance [laughter] and I don't there's no right answer. >> I don't know where it adds, but I collectively I guess just to hear the
conversation from everybody of if there's a way, you know, the best the best mind in the room is the room, you know, to have that. And we just haven't been able to have that conversation without everybody there to just hash it out and there might be no different answer. and we just have to live with the way we're doing it. But yeah, >> sometimes it's hard when you think about
like years of service too, right? because you we get a we get new board members come in and then there's a whole learning curve and for those that have served longer like you know I you know I know some of those things and I get that they want to know those things too but that can be really hard like because
then I'm going to say well I guess I don't know I guess if yeah I I guess I just don't know a lot of times like what other board members are asking for unless it's done in a public way >> which is the like you know and I said this you know when Tim Quinn was alive
um had a lot of conversations with him on this and governance as for superintendent you know he'd say anything's asked goes out to the whole board that way you get consensus going yeah I'd like to know that too I'd like to know that too and then I know you know but without that how do I get a consensus from the board that yeah
that's something that other people want or if I put that out there and then nobody else says they want that too I know nobody else really wants this >> yeah and you can't deliberate you got to be careful about not deliberating what they can and can't outside of the meeting and Um, and we were going to have that with 10
>> and and I don't know like without just going all out but you know are there is there a way to take maybe just some smaller things and just give it a discretion to me to say John if you think this is something that's takes quite a bit of work to send it to the whole board and then get if there's others that want or if you think it's
small enough to just do it do it like but I need the board to have that so I don't have a board member upset at me if I say I don't think that is that that's the wish of the board you know >> and one idea I did have was basically like if there's a request of John of John like knowledge in John's head like John I've got a question about the
packet um that doesn't have to go to the board because it's conversation with John versus if it involves other staff members time because there's a little clean line there >> because I don't want board members especially new board members to not be able to ask a question that may seem stupid to them
>> I mean I ask stupid questions sometimes behind the scenes because it's like >> I just want to make sure like and I don't want to discourage that. So I don't know that's one option too is basically like if it takes any staff member's time it has to go to the >> or the request goes in and it goes out
to everyone so everyone knows >> um so again this is we don't have to solve this now but that's the context >> I still would again having served on lots of boards if something's going to take six or seven hours to do and that's
what you tell me it could take to pull all this information together I'm probably going to say then don't worry about it. I'll find another way to get the answer or the answer is not that important for me. >> Yeah. even one or two I mean at times and especially depending on the timing >> you know like if I have a week in
advance to be able to answer that like that's a big difference than if I have 24 hours you know and so like there have been boards I know that have said you know that by by you know Thursday at noon you know of a you know of a of a board that there's no other questions
asked that if you have it it go gets kicked to the next board meeting >> that's fine >> you know I've seen that done I mean you know we we've tried to eliminate as much as we can by having the packets out two weeks in advance. like we get a couple times a year with like now because of the holiday that we get stuck with only
a one week gap like and and we've always just lived recognizing you know that you just got the packets you know last week and board meetings Monday you know um but normally like we have this meeting there's a whole another week you know after the committee meetings for us to give answers those kind of things that's
a little bit better but like somehow some kind of parameters that where it's just understood I'm not having staff work especially on the weekend to have to dig can get answers and things, you know, because we have a board meeting Monday at six o'clock. >> Yeah. Well, and sometimes Yeah. I think
sometimes some of that data information and and at what point, you know, and I've always said this, but like you know, asking of those data data stuff like we're not making those decisions on that level in my opinion. And so sometimes I I see things asked of
Christine to produce some numbers and data and I just I don't know if that's the best use of time. >> And that's where I mean and that comes back directly back down to like with John's evaluation. >> And is that the is that what I put out then to the whole board. I've been I've had a request from this board member for
this and then I can at least get you know please let me know if you think it is also something you would like to have for a discussion item. Yeah. >> You know and then if I get three then I know Yeah. We're we're rolling with getting that. If I get two, like, you know, I don't know or one. If it's only one like it's probably then something
maybe that you bring up at a committee meeting or whatever for the next month and say board I think this should be a discussion item to have and then we can get >> the hardest part with that though is then you can't deliberate be then you then you can't deliberate whether you should do it or not like >> but but but you kick it to the next
month and then you can at least bring it up >> and you know have that conversation with Scott or you know and and if you can you know there are two board members that want that like I said is it two is it three again this is all decision for the board. >> And even if we come out of it, my my gut instinct is even if we don't come out of it with a very defin like, you know,
it's going to be X, Y, and Z, the general conversation at least will give parameters and me enough to be like >> for a while. >> Yeah. But hopefully a year [laughter] and then we talk about it again. >> Well, if you want [clears throat] to sty new board members from asking questions,
publicize everything they ask. >> Yeah. And that's why I said is I don't want to do that. >> Yeah. So I think that >> and I get that, you know, and like I said, we we've done it, but there honestly there have been times that I've pulled staff members off other things they're doing and they've worked evenings or weekends, you know, to be
able to provide that because, you know, they just they were that swamped. >> It's happened. >> Okay. Well, I think it'll be a good discussion >> and is that's it is it's a discussion and I don't that if you're talking about one that I don't think it is you're
going to come out with uh exact uh everything else is pretty easy. Do we have public comment or do we not? Like do we start the board study sessions earlier or not? Um those ones are e like yes or no. This one probably gonna come
out a little wishy-washy, but hopefully a little bit of >> of clarity. Yeah. On that one. So, when you asked about hot button, that one because there isn't a definitive right or an answer that everyone can just say, "Okay, this is what we agreed to." >> Okay.
>> Um or maybe there is. >> Maybe there is. Exactly. So, um but everything else we're all gum will be a little bit easier. I don't know if it fits into this topic or not, but I was asked by another board member, are we
supposed to get a revised contract for John that we're going to discuss Monday night? >> Yes. Um I was going to bring that up, but yes, I can just do that now. Is um we are not I talked to John, we've gone back and forth. We're just going to run
with making the modification to his existing contract with that every other staff member got. no wholesale changes that we discussed >> not because of any problem or anything this and I will go into more in the board meeting but I had a philosophical
which I think John believed with uh give you a reason in a minute [laughter] be like that's why >> yeah uh oh is there another one >> just bought out their superintendent for $425,000 >> um so me and John I don't know if John a week ago >> I don't know if John necessarily I'm not
going to ask him to stand up against any other superintendent but my point is is that I believe that we could have clean we can clean up language in in contracts that gives a more definitive solution to a problem when it arises
which inevitably whenever I've seen this across the state emotions are high [laughter] amongst [clears throat] the parties and their board members so it's very very easy to get um descent and separate people across everywhere
and it doesn't go Well, ever. [clears throat] So, I had an idea that I talked to John and I think John I I will speak. You can say no, but I think philosophically agreed that it was a a good idea and a good way forward for the district. We just couldn't figure out a way to do it that didn't have any other
negative effects if other things happened that then could look bad on the district. So, like we talked about playing around with a few different things, but then, you know, every everything had a positive and a negative. Everything had a positive and a negative. And then I felt like we we couldn't come up with a solution that we
were going to be left with changing a contract that then could come back and make it look like we changed contract to to do some other thing. Like we it was a very collaborative process like he he beat up me and I beat up him of trying to figure out how we could >> how this could go wrong.
[laughter] And so I've talked to Connie and I think I've given her the indication of what we were trying to do and we're just it will be something that I think the board should consider in any future contract, but it's way too loaded. Again, not just
for John or us. It's like it looks like something else. If something goes wrong, it looks like we tried to do something and I can't overcome it. Um, so with that in mind, the one thing I think we did uh say is we've got a contract with a bunch of amendments and
we're going to do one new contract which just summarizes all the amendments and makes the changes like the the changes that everyone else agreed to in their contracts and that's it. So >> that way we won't have an if anyone wants to look at a contract there's a contract and it's all up to date >> because right now it's my original
contract with a dendim and dendum addendum and [laughter] And so now it cleans all that up into the one contract of all those parameters that have been done over six years. And then the only thing it really does anyway is different is just what was done in this recent contract with the rest of cabinet members.
>> Yeah. So it's it's a lot less of a it's kind of how we've done it before. We just tried to lay it and said I just don't think there's a way to do it that isn't couldn't backfire. And and I'm okay saying that, you know, I I think >> we're trying to get a thought of setting
something up, you know, for the future in a succession planning and thoughts to not have the district maybe ever be in a situation like >> Kingsley went through Lington just did that, you know, it's kind of clear if there ever are situations like this is how the amicably a superintendent would
would separate, >> right? and and and it really I felt like I'm in a good position because I'm not really worried about it for my aspect be honest with you and and u but it it would could set up a template to where the the board when that time does come
has that and doesn't have to sit and try and negotiate with somebody like there's a there's a way to do that right because unfortunately there's so many of these that it's just done it it's not done right. I mean, like right now the board is just really getting a ton of criticism in in Letington from what I've
read online, you know, of that, but the contract had stipulations that pretty much they had to. And yet, you know, but you also probably for somebody to step in the spot want some protections. It's like, what's the right way to do that? And we we tried to figure that out. And
I still think there's a way. We just we it's going to take some time maybe with lawyers and that element. I know >> and and and we're not quite sure what that looks like. we have frameworks of thoughts, >> but I haven't seen anybody else do it. And so that's what we were trying to get to and and uh maybe there's still a way
and we keep brainstorming it. >> I think it's not a a dead thing that we >> but if it something comes up that was the the consensus. It was basically >> we've kicked that down the curb at this point basically. >> And the only reason we could have that even though it didn't come to fruition was because John's been with us a long
time. hopefully we hope he will retire with us and we could have a quite an honest discussion that was like hey like if I was worried about this this is how I would do it and what would you think and so I could still get the honesty of >> him in his position and and so I think
we learned a lot we just couldn't quite >> again it wasn't even John something I could there was no off it was just we just couldn't quite get >> it's a Rubik's cube we didn't quite get all the pieces in line >> so we can see the puzzle but it's just >> have a conversation and start the conversation to prevent something like that and it's going to take some more
time. >> We will not be talking about the contract. >> We will there will be a contract new contract going out which isn't again fundamentally different to the previous one. It takes all the amendments. So that will go out and that will be going out that we can get out today. >> Scott as the last version is completed.
Are you going to talk about it at our Monday meeting? >> Yes. >> Okay. for those that that board member uh expecting to get this in advance of the board meeting so they can review it. Is it necessary that we get this out
ahead of time before Monday's? >> You will have that's what I'm saying is it's done. You have it today for review. >> Oh, but to your point, Scott, I if the board wanted >> Yes. [laughter] I have I'm in no hurry. If the board felt like they needed another month just
to make sure like it could be brought in disc need to >> if it had to come back next month I'm all okay with that. I have no I to be honest with you I have a contract because of the stipulations of [laughter] my contract. >> So now it's just clarifying
get messy Monday. >> It I can't imagine it wouldn't. If there's any concern then we'll just kick it a month. >> Totally. >> Okay. >> I just want to make that public right now. >> Trying to hurry this even trying. None of us are. So it's but I I also think it's so basic compared to what how we've
been doing it for years. It's it's there's nothing. >> There's some things with the office of retirement services that they now more closely look at superintendent's contract and the way we've got with just doing all the addendums makes it look it's so many different pages and like it's nice to just put that all on a
clean document that simple. >> Yeah. So, this is more bookkeeping. >> There's there's a few very minor changes, but that everyone else got as well. >> Okay. >> So, like it's it's just No, no, it's good to talk. >> I'm not going to be the one who >> takes their like I just don't want
anybody to feel rushed or whatever because they're just getting it now. If the board doesn't feel comfortable and wants a month, take it. >> Yeah. I'll make that an email. >> Right. So, um any So, is there any other I said it's going to be uh certainly an an awkward
meeting, but let's get it all out of the way up front and then we don't have to worry about hopefully about it for the year. >> Good. Yep. >> Um and then any other questions on >> that discussion just last question of your contract would happen in open or
close session. >> Okay. Um, which again would have been a little bit more difficult to go over the what we wanted to do, but it since that's not an issue, we won't have to do that. >> Well, let's not split an atom on Monday night.
>> I don't think it that's what I mean is it's about as basic as you can get. Um, and uh it fills in the to be determined and a few other things in the contract. So, that's it should be a fairly simple thing. >> Um, the next is proclamation of support
for raising the bar. I I am going to abstain obviously from this entire section I believe um would probably be in the best interest just because it does uh deal with industries that I am active in. So I'll go ahead
and explain. Um I had a chance to meet with a representative of um uh the Grand Trevor's Addiction and Recovery Council. Um they essentially are really looking a to make sure that um similar to the goals we've had of of the uh up north
prevention. We always do a resolution each year about um uh not providing alcohol especially during prom season that that we always have. This is a little bit um of the same lines of um making sure that we're not promoting any
kind of those um you know things that we don't you know don't want kids substances those kind of elements. Um, you know, one of the one of the things that they wrote this resolution and talked, they do things a little tough, is one of the things they'd like to see, it's not necessarily identified in this,
but maybe something for even future thoughts is um making sure that at any kind of event that we have kids and stuff at that we're not directly, for instance, doing a raffle of alcohol, you know, like the it kind of is a mixed
message and I think there's some validity to that. I think the hard thing we have is, you know, we have some of our booster groups, you know, that, you know, do events. They are their own 501c3. but we actually don't have any kind of authority over them, you know.
But, um, I think that at least making sure that we're not at a at a boys or girls basketball game or at a band concert having a raffle right there and the the you know, all of the wine or or
you know, those things sitting in a basket right there raffled off, you know. Um I think that's one of the conversations we did have. Again, this this does not go that far. Um this time the the resolution, but that is a conversation they [snorts] wanted to
have with me. Um and uh again, I think this is a maybe a first step and then I think we could think about that a little bit. you know, the board can I don't want to really spring that that on the board because I think we do have a little bit we get a lot of support from you know a community that we are
obviously you know a Midwest wine country we have different supports from different industries and some of that that in the past the board has had clarity given clarity that it's okay to have an advertisement like if there will be from an entity a family that owns a
winery you know um but I think they I think that you know in our conversations they understand that I think the bigger thing is they just don't want it to be like at the event that kids are all at there it is and we're raffling it off, you know. Um, so like I said, I think
it's something for board members maybe think about for a little bit. I'll bring up, but I think the resolution is not specifically asking for that now, but something for us to think about maybe in the future when maybe next time when this comes back around. >> And the will you just talk a little bit
about the Grand Travers Addiction and Recovery Council? I I'm not super familiar. Is it a group? Um >> it is. It is. Like I said, much like um if you've seen uh you know that they're different, but kind of loosely connected from my conversations with them with like families against narcotics. You
know, they're they are a group of folks that you know have had um themselves or family members or friends that have had addictions and substance abuse and those elements. And they are really trying to make sure that we're promoting healthy habits and and and identifying again
that these things are damaged to, you know, our kids and making sure that we're doing everything we can to have kids be educated on it and not, you know, have it be in in front of them, you know, in any way promoted. Essentially what they're looking for in the resolution.
Have we as a district ever defined promotion and advertising company versus product? So for instance, >> not since I've been here, you know, I I do know that um I did have some conversation with staff that have actually not, you know, retired or moved
to another opportunity have mentioned to me that there have been board discussions in the past. I think it's been a while past um about specifically just sponsorships and advertisements you know for you know the program and you know for the musical you know throw
field advertisement those kind of things that you know again if it's a business in that element and it's Brady's bar you know that that that's been allowed. >> Yeah. you know, >> we tried to make that distinction again
in previous life on this board and what it was, but it hasn't been at all since I've been here. >> And Eric, I don't know this since you've been on the board. It's been any discussion. So, um, like I said, it's probably something to maybe have again. I just don't know. It's not asked for at this time >> and I'm not suggesting, you know, and I
think it's something that I want the board give some time to think about, talk to some people on that element. And again I think you know a year from now maybe if the board adopts this and then a year from what comes up maybe that's a piece of the conversation. >> It started the whole conversation started with throw field and whether we
were going to put banners up there and then we got into companies. >> Well it is it's going to come up because there's things like and and it's not like believe me it's not going to offend me if you tell me you I'm not allowed to write a check for certain things. It's like I I won't do it. But but that's just it is that you know [laughter] many
of our programs and stuff depend on donations and we have some families that really do want to give and >> and you know so the the line probably should be affirmed. That's what we've gone off of of my guess is it's that board conversation that you was the last time it was visited when you were on Scott.
>> Um and so that probably just for institutional memory and all that it might not be bad at some point in the future to either affirm or revisit that that conversation. I think the best thing to know is give board members some time to talk to other people and families and that and that before we
just bring it up Monday night. >> Well, I mean, do we say no to Marty Lagginina because Marty Lagginina is >> Mari Vineyards? >> Well, yeah. >> Like, and there's and like I say, there's quite a bit of that in this community. A lot of support. So, I think
it just needs to be a thoughtful but I I think board members need some time to really absorb that talk to before to be able to really even have a conversation. And again, they didn't in the the resolution they provided me didn't ask to go that far. The conversation that I had, you know, was it did include that.
>> So, >> and I have no negative comments. I'm just going to stay out because I don't really mind whatever the board decides is in the best interest of the board, then that's fine with me. Like, I'm just >> not going to I don't want to even start into parts of it because then, >> yeah, >> I have to pick and choose. I'm just
going to stay out of it completely. But I do not have anything negative to say about the group or >> the the process. >> So again, um this is just being presented to the board for if the board would like to adopt and much like the UPN North prevention does that we've been asked to do every year. Very
similar. In fact, when we talked about this, I gave them theirs as a template of what they want to do. So >> do we So we're not asking to move this forward for Monday night. We're right. >> We are the resolution. approve the resolution >> resolution or let me say the
proclamationclamation missed the word there proclamation >> they are asking for >> okay got it okay okay that's what I thought >> which I will defer to you to handle that whole section >> okay >> just that >> y >> okay >> and this is also if you'll see in there they this is a group also that has done
showing of screen aers um you know again of some of the social media addiction kind of stuff even has some things so um you know that's uh that's new But again, if the board, this is a template board wants to write, change it, take it another month,
whatever, no problem. >> Got it. Perfect. Okay. >> Okay. So, moving on to the agenda of >> Okay. Um, so this again is our organizational meeting. So, um, I will
serve as acting chairperson um, until the election of a president has been completed. Um, so we will have uh um with that um the pledge of allegiance and then um we will have the appointment of a temporary secretary which I'll ask
Tammy um to serve on that. And so um uh we will make an appointment of temporary secretary. The board will review the approval of the agenda. Um we will have our recognition which is the board this month with January is school board uh
rec recognition month. Um then we will have election of officers uh with president, vice president um and secretary and treasurer. Um once a president is uh elected the president will essentially take over the meeting um with that um and then uh and then we
will have the establishment of board committees and the representatives of those committees. Um and then we will have our public comment. Um I do want to give a little bit of clarity that you know the board will just have to decide you know if we're you know if we want to
make appointments to the current committees and my suggestion would be to do that but then if there's some kind of change or an ad hoc that's maybe been suggested that maybe consider doing that after you know that point. >> Um you know either you get either going
to put the cart before the horse or the horse in the cart you know with this. So, this is appointing the existing committees. If the board wanted to change that all up, the board would actually have to have a conversation of, okay, what committees are we going to have? And then this kind of is all changed.
>> But if the board is there's a consensus, no, we're good with these committees, make appointments, you know, to those committees and then if any additional ones or ad hoc, whatever, you'd make appointments to those. And then you would go on to board office hours, roundt, and superintendent, board of
education, student advisory council. I do have one other thing for you guys to consider um and for the board to consider. We do um traditionally we've had originally one member. We did change it to two and request of board of a part
of our wellness committee. There has been changes that in the past under that program at the USDA that we had to have a board member at least one a part of that. That is no longer a requirement but we can have a board member or two or
you know as well. So um you know that's the board's discretion if they want to do that. >> I would just put it on let's add that to the agenda because there are people serving and either they're going to continue to serve and it should be on. So right after reinstatement committee
go ahead and the wellness wellness and nutrition and wellness I believe is what it's officially called. >> Um >> who serves on that currently? >> Ty and Beth. >> Ty and B. >> Okay. We're probably both going to want to continue >> probably. But even if they are then at
least as a process because then what happens if the board wants to have different people like that's where we would deal with it. So we might as well standardize it. And you know, and and you know, this is the hard part is, you know, it it's kind of a district committee like the sustainability committee and we've kind of we made some decisions that that's a district versus
a board committee, but we it used to be it was a requirement we had to have a board member, so we did. Now we don't, but is it still enough that the board feels they need to have a representative? >> I'm leaving that you guys' comment. >> Well, I mean, it wouldn't be a terrible spot to just really briefly lay out the
difference of those two. >> Yeah. >> Maybe right at the beginning like right as we kick in. Uh I mean I would just start straight up right before we even do any placements like 7A would be the difference between
different types of committees in ad hoc and the discussion of that in general. >> Okay. Um because I do think it is an important clarification. >> Um if how do you feel? I mean that's the easiest way to do it >> need to do >> and it is but like from a traditional standpoint I think there's been a lot of
value for both the district and the board to have a board member. >> Oh I don't think it's a bad I think there's going to be mixed comments but I don't think there's necessarily a a over a problem that needs to be you know there's not a problem we're is going to come up. we're just going to have to say as a board and I'm also more interested
again for future years >> cuz then if after the meeting you come to me and say well how would how come what's this wellness committee I'm like well there's just standing till when [laughter] >> like until someone else wants to do it and then then who gets to decide who's on it so the only way anyone can be on a
and only anyone can be representing anything for the board >> it's changed a lot though because before when Tai was like with the grant money and that that committee has completely changed in my opinion. >> And you served on it for started
originally and then even when it morphed into the next phase and then I was the one that stepped off because >> it really was just like nutrition. >> Yes. >> Like really more it was a USDA Yeah. >> based committee and now it's really morphed into mental health, >> you know, wellness and those elements
that is a part of our strategic plan and staff work and and doing that. >> Yeah. um you know so I don't know like >> I mean it I would I would assume that if there's any representative on any committee of any kind as a board representative then the board approves
it. >> Agreed. >> So then then we have to do it here. >> Agreed. >> Like so if something comes up in the year the board approves it like it's um >> Agreed. >> But it sounds to me like we had board members on there because it was a requirement. >> Yeah. And then there was and then someone asked if they could add and no
one said anything. We brought it up. we brought up in it was it wasn't hidden but there was no process for it. So this way it cleans it up. >> Um >> we'll add it and you guys are going to beat it. >> Yeah. And I don't think again I'm not worried about I think but laying out the difference between the two I think would
be an important clarification >> and then I guess the border office hours uh I mean we're going to have a conversation anyway about the board office hours. So I the I know what's going to happen is we're going to get there and say we're going to have to have a conversation. So, we either have the conversation about it there or we
scratch it and move it up. >> See, I I actually think might as well like let's get all those out of the way right there. >> So, have board office hours. >> I think I think you just add on the things you have from your memo and any others you might have right there. >> Mhm.
>> Okay. Then then if we're going to do that, let's >> And if you want to make it generic, we can just say other, you know, components as I do. I would just move I would just move the board office hours down to the bottom and then add that section in there with the board office hours. >> Okay. >> And
>> and then and then I don't know and then I guess at the meeting if somebody wants to add some you'll just add it from an agenda addition standpoint. >> Yep. >> Amend the agenda. >> What? Yeah. If Oh, you're talking about to to do ours approval. Now what I'm
saying is let's say somebody wants to talk about something else from a board organizational compon >> they want to make an ad hoc committee on >> whatever >> I at that point I think they would say you know that you know let you know or and if and if we're not doing it here
they would make a motion to amend the agenda in the beginning >> to add to actually section seven I want I think we should discuss this. Mhm. >> Yeah. That would either that I mean would it require a gender change or would we have the would it be generic
enough in that last section to be >> That's why I said an other you know how do you want how do you want to do that? >> Just do >> exactly what I'm trying to get at. >> Yeah. I would do other I would do other items. Other items >> as presented. >> Yeah. Other items as presented and and then we've obviously have the memorandum which I wouldn't even say as presented.
I think we could Yeah. As other items. >> I think we can leave it open with the generic other items as as discussed or as presented. Yeah. That's fine >> just at all. >> Yeah, cuz I do want that is the section to get this part done. We can get that part done.
>> How about other items as requested? >> I know. I was trying to figure out that word >> because presented really means what's already there. >> Yeah, >> requested means a board member can sit right there and request it. >> Yep. But then, you know, we've got the board. We've got this in the discussion items of the board. This is my
>> pull it pull it from pull the discussion item of Yeah, I think it we should if we're going to >> I guess I guess for me the board office hours is completely different to the other items. >> I don't think so. >> I don't think so either. >> I think it's all structure and board and
organization and communication and all that. >> Then it should go straight down there. >> Look at the title operations and guidelines. >> That's right. So I'll I'll take off the bullet point of board office hours and then I'll add I'll make like a 7A a 7B that includes the committees. The seven
C will be the board guidelines, procedures, >> and then and then we would add that I'll add another bullet onto that memo that just states >> other procedural items as requested. >> Yep. >> We're going to say after this meeting
>> I a lot of these are so quick. Uh I I am optimistic it won't be that long. But wait a minute on that 7A if you're so because the the the title we have is establishment of board committees and representatives. So you want to add
something um um >> 7A would be the the the definition of a board >> definitions but then at the end of that and you want to leave it open >> then I'm then we're going to scratch the board office hours out of B. What would
be B? Oh, >> and then C would become this section. >> So like 7B will be like committee. I don't know if you want to say like >> um I got specific committees and then 7 C will actually be the board procedure
memo that there and I'll cuz here's my point I guess. Is there anything here that you're actually going to vote on? >> I don't think >> I don't think so. I think you're just giving direction and deciding how you're doing it. >> I do. Yes. So, you know, I I the one thing you may want to consider is changing the title of something. I think
this what Erica is getting at. Board committees and representatives and, you know, and procedures. >> Yeah. >> Yeah. Okay. You were talking about the headline of that. >> Yeah. Just trying to make sure that >> board committees, representatives, comma, and procedures. >> Excellent. Good thought, Erica.
>> Yep. >> Okay. >> They can att Yeah. Yeah. Yeah. I was trying to make sure that what that category >> then we're going to get all the way there and then boom we'll go to public comment. >> Okay. >> Yeah. >> And uh we may as well just because it's the it's going to fit better. I would
just Can we make board office hours the first one of that section the last section >> of section C. >> Yeah. >> Yes. >> Instead of something easy. >> I don't know if that's easy but that's but there's no it's going to be a little bit more later for sure. >> Yeah. [laughter] Yeah. Okay. Got it. That makes sense.
We're not going to do it but that way I don't think I don't think there's any but I think people want to engage. There's no different discussion. >> Right. >> Yeah. Okay. >> Right. >> Right. And then so we're through seven and then eight. >> Mhm. >> Um
is there anything else? I think >> Yeah. And so again the public comment and then we'll have superintendent report uh board committee person uh reports and discussion. Again, as normal, um we'll have our consent agenda. Um and those point
>> we are going to take the sustainability off with consent and move that to [clears throat] discussion. Correct. >> We are. That's correct. Yep. And uh and to be clear, we are not looking for a um a decision on the sustainability that is just information only to you know get
presentation on and then the following month we will be looking for an adoption. Okay. Um, so that was discussed uh a little bit in finance today. Um, then bids, those were all um the elementary switch
refresh, all that was uh agreed by finance concern. >> Yep. And then organizational meetings and consent items of depositories, all that was again all today. Um with that and then uh meeting minutes from the December 8th then school discussion are
again our our consistent school safety update the superintendent contract is on there um superintendent goals um are on there. Now again, just a reminder, all discussions we've had is in alignment with the strategic plan, but this is
just affirming or if that's some reason not the thought, but under the MASB tool, we're required to the board's required to set superintendent goals. >> Yeah, I think that one we do have to have because we're required to do it, but it's meant to be for the calendar
year. So you the one thing we do have to have is taking out portions of it to make it replicable to the year. >> Okay. um >> to the fiscal year >> to no well to the review year which we do on a on a fisc we do
>> January January one to December 30th entire you know >> so we are required to put specific goals because then we have to measure the process progress towards that goals mid year and then that becomes part of the evaluation at the end of the year so you want to make it a little bit we we we should talk about that and make it a few
items >> how narrow you want to make it is what you're >> you want to make it a little bit more narrow than general I think you have to if on the treated plan based off of the otherwise how do you measure six months into it if you're yeah you know there's no way to really measure it otherwise
>> you guys' car >> um but again this is a new process that we have to um go through so I can talk to you as well and we can get >> you want just a don't do you want to make underneath
superintendent goals like bullet points of each of our five strategic plans goals. Would that help? >> Yeah, maybe that's probably what it is. That would probably be a good way to put this the five strategic plan goals. Um, and then I think you're probably going to just want to narrow it a little bit from the overall fiveyear plan to like
achievable for the year. Um, and it doesn't need all five have to be covered because >> So, do you want Jamie to put the five under that as far as >> that would be a nice nice opening look, something to look at, I think. >> Okay. Mhm. And I think for the public then they can kind of draw the
conclusion of superintendent >> strategic plan goals >> and and or if the board chooses they can adopt those as the goals. So >> that way there is a definitive way or we can narrow them if we can agree to to do so. >> Okay.
>> And then we have the TKF board of education standards of practice. Um we have uh this is going to get moved. He will now. And then we have the proclamation for the raise to support the raising the bar substancefree youth initiative.
>> And then um so I had brought this up earlier. >> Yeah, I was going to >> um our uh at finance um so we we do have a little bit of a snafu with the resolution um that was adopted well whether it was adopted or not from the
um the special meeting um over the holiday >> the 31A. Yeah, the 31A >> double A. >> Um, you know, in in when Tai made the motion, it wasn't absolutely explicit that it was to the resolution. He did take a piece of the resolution and say
it and is his motion. The discussion period during after the motion and second was made, Scott and I both reference the resolution. The question though is did you guys actually you g definitely affirm to accept the money? >> Yeah.
>> And you're not required to even do the resolution. Trun recommends you do because some of the parameters they put in there. Talking to Jose, she brings up a good point though that it is available over two years to be able to spend it, but the trun resolution's only saying we're defining it as one.
And so the question is a matter of does the board just want to affirm, you know, that you had adopted the resolution in the vote and so it's in the minutes for the secretary to sign or do you feel like you need to actually go back and reopt the resolution with click?
>> I think we just have to affirm I mean legally I think it's clear if we all think we passed the resolution. >> That's what I said this morning. I just >> I said that at finance this morning that it was very clear how we voted but just uh you know and and Tai was sort of um
hesitant >> a little defensive I think >> hesitant on yeah making the motion on the resolution passing the like his motion was he didn't specify that he was referencing the resolution even though he read a sentence from the resolution
and that he was hesitant to do that until we you sort of said, "Our attorneys are recommending that we clarify that motion." >> They are, but well, they're not re clarifying. They're just recommending that we have done in the first place. But they also said in the in the in this
in the memo that you guys got originally that it wasn't required. >> Yeah. >> You know, so I just need you guys to tell me, did you pass the resolution in or not? >> I think we did. And so let's affirm that as a board and if there's any if there's any dispute from the board, then we can then we can have a vote on
>> Yeah. um >> that we are affirming the resolution. >> Need to say and we would put in the minutes of this meeting that in the that in that last meeting that yes that the board collectively, you know, believes that the vote was on the resolution. >> I'll make it a part of this packet too
because it wasn't a part of the other packet. >> I think we just have to >> and I can put it in there and I'll just put it in with the with the changes. So when you do it, >> you're going to approve the minutes from that meeting, right? The minutes for that meeting are in this this meeting.
>> Yes. From the December 29th meeting. >> This is my point. In those minutes, you guys can actually say I think that the minutes should reflect this because what we did, then you're going to take a vote on if those minutes are correct. >> Yeah. >> Okay. >> Okay. >> So, we need to >> I would I would actually just pull the minute straight off and put it on
discussion item so we can affirm that in the discussion rather than go through the pulling it to have the discussion. >> I think you actually have to do it anyway. It isn't it? >> You're going to have to have someone amend the minutes >> have you have right in it >> there. So, in doing some research and talking to someone, it was suggested that we keep
the minutes as is. And because we actually didn't like officially present the whole resolution on this one, we'll present the whole resolution and you'll actually just vote on yes, we're going to adopt this resolution or >> No, you you leave the minutes as is, but
then you clarify the discussion with it. So there's a there's a posting of there's there's something like if it's been publicly posted. >> See I I think you actually amend the minutes that she has and say it's missing that we passed the resolution.
>> There is I I know what you're saying like there is there is a process that you're meant to attach the original minutes to say that there was an amendment to the >> but the minutes are original until they're adopted by the board. She's giving you draft minutes. >> Yeah. And and you can say, "Well, wait a minute. We adopted that and we all
believe that we did that and so the minute should reflect that the board adopted the resolution 52." >> Yes. >> Right. >> Yes. >> Or if you think that's all too confusing and new, then just create a discussion item affirming adoption of the resolution and redo it and then nobody questions. You guys
>> Yeah. But then you're still going to have to you don't have conflicting then you would have a conflicting minister. >> You may have to do both if you want. >> You probably Yeah. >> You guys figure it out. I think I think I think you just move the minutes. I think you have to affirm that within that discussion. >> Why don't we just leave it then at the
board meeting? Somebody asked to you know to change to fix the minutes is there to do that. Then you guys decide if you also want to take a second step to make >> I think I think we can just move it straight to discussion minutes and then we can cover that affirmation within that section. >> We can do that
>> because it's one consent right now. >> There's then we don't have to pull it from consent and then me have to make notes and remember all the different letters every day. So right now the weird thing it's not even on consent. >> Yeah, the meeting minutes. >> Meeting minutes. >> They are. I was like I can't even find the meeting minutes.
>> So I'll take the meeting minutes from consent for this only and I will move them after the proclamation to discussion. >> Yeah, that's fine. >> So we can cover. There you go. I mean or I mean or you can leave it as is and in the meeting we can like instead of like
I can say you know I'd like to remove the meeting minutes from consent and move to discussion. >> You can do it now. >> Oh, you can do it now. >> Yeah, we can just do it now. >> This is a draft agenda. You guys are making >> Okay, you're right. You're right. >> That's what I'm saying is rather than do that, we might as well just do it now.
>> I gota right because I and then we'd have to remember to change all the lights. Just when Tammy was doing the minute, she said, "Listen to this and tell me what did we adopt?" You know, and I'm like, "Well, I know that we said take the money." I know that there's this piece, but I believe [clears throat] that's set. I think that's enough said, but I better make
sure that everybody says that's what we said. >> So, we'll just explain that and then >> and take the action you guys want. >> Yeah. Perfect. >> Yep. >> Will you have a draft motion like so? Because will Tyrie
state his motion? Not necessarily. No. >> Just affirm. Just going to affirm. >> Can you can you just have what the motion was and the wording of it handy just so we can um if there is any questions that's that may be what we have to refer to. But >> yeah.
>> And then maybe we'll maybe read maybe that's what we should do. Should read the motion and just say >> do does the board believe that this was referencing passing the resolution? >> And then you vote. But I think the hard part you may have with that is like Scott say wait a minute I voted no for the resolution. So that's why I just I'm
>> we can clarify that. >> Okay. Okay. >> I'm making it sure that we're clear like because you voted no for the resolution like you're in the same position. You know what you were voting for. You >> know exactly what I was voting against >> and voting against. Yes. So if he made
So let me clarify, you know, and if he makes a if if a motion is made to clarify that the motion passed in a vote of 5 to2, would you vote yes for that? >> Yeah, to clarify that was the vote.
>> Okay. That's the question. Okay. >> I'm not changing my vote on resolution. I'm just confirming that I lost. >> I'm still not sure you clarified the resolution in what you just said. >> Sure. We're saying we will literally say that You know, the board voted 52 to pass the resolution.
>> Okay. Okay. Okay. >> And I and somebody will make the motion to affirm that that vote took place on the resolution. All those in favor say yes. And 308. >> Okay. >> As a dissending opinion would say no. >> So convoluted. I got it. Okay. >> I get it. I'm a little slow. >> Either way is convoluted. Like that's
[laughter] >> Yeah. Okay. Got it. I got it. >> Cuz it's convoluted is why I had to bring it up. >> Yeah. Yeah. Yeah. Yeah. Okay. Do we as a procedural process have the ability with the meeting minutes to pull them and again forget the resolution thing if
something is wrong in the meeting minutes? >> Yes. >> Yeah. >> We pull them off consent or do you go on >> you you would put them off consent and make a discussion item to clarify >> and it's happened. >> Yeah. >> Yeah. >> Yeah. >> I mean I'm used to that happening infrequently. >> Yeah. It's pretty infrequent. >> Yeah.
>> Yep. Um, okay. So, I think we've resolved on that. Um, right. >> Yep. [laughter] >> Till we watch our until we watch our video. I believe so. >> We're adding that as a discussion item F basically. Right. So, we've removed E.
Yes. E comes with proclamation for raising the bar and then F is the 31 minutes. >> Yep. >> Got it. Okay. >> Okay. Um, any other This guy had a quick meeting, right? [laughter] since you joined us, it's become come
along. I'm joking. So, >> it's okay. >> Um, we uh >> So to clarify, just to finish up there. So there that our second public comment closing remarks in agreement. >> Yep. Okay. And then I know you included this
the second study session. Do you want to >> of the >> It wasn't on the Yes. It wasn't on the >> So for our the uh February 2nd meeting um again this is our study session on central grade um called to order pledge.
Um we have the approval of agenda public comment consent the study session for central grade construction project update second public comment and then president closing remarks and adjournment. >> Okay.
Um okay. Um any other questions on that? Um otherwise we'll move on to information HRT. >> Very briefly we're sort of in our lull of hiring although not in the lull because we're trying to expedite and get ahead of the hiring season this year. So just before break we posted se
elementary positions as well as secondary core positions are seeing some applications which is really wonderful. Um but we are still looking and need math teachers, um school counselors, and special ed. So those are some areas of focus and like we said, we're starting
our interview process earlier. So um for making offers for the fall. Um in addition, we're still looking for custodians, both second and third shift, but um feeling really good about some progress we're making in our aid positions as well as bus drivers, but again, always still looking for more
applicants. Um and other than that, just a reminder that we will have open interviews here at the Glen Lumis administration building. The first being um this month on the 21st, which is a Wednesday at 8 in the morning to 10 in the morning, and then again in February 18th at Wednesday 300 p.m. to 5:00 p.m.
>> Okay. >> Have we posted the Cherry Do position yet? >> We have. Yes, that position has been posted and we're getting applicants for that as well. And just as a we we had our first deadline for notification for retirement for an additional incentive for our staff and that rendered 22 um EA
staff who've notified us that they will be retiring at the conclusion of the school year. So again, that's kind of guiding the postings that we have out there and and who we're looking to fill. But at current we just have the one administrative vacancy >> which is like slightly up but still not as high as maybe anticipated.
>> Um it's higher than we have been previously at this time of year. we still have an incentive that deadline being January 31st. So maybe some people who are on the fence um can still get an additional financial incentive by notifying us by um by the 31st of January and then any staff member who is
going to go on a leave of absence um or resign if they notify us by March 1st. Um then they also would qualify for an incentive. So usually by then we know who's returning from leaves of absence, who's going out on a leave of absence, resigning or retiring. >> Okay. [snorts]
Do board members get the same incentive if we let you know by [laughter] >> we'll double your current pay. [laughter] >> That's right. >> So, do I do I give you a second pass for athletics at this point? Have you did? >> Yeah, I've got a lifetime pass.
>> I know. Two lifetime passes. [laughter] >> All right. Um, >> why aren't you laughing, Scott? >> I don't know. [laughter] I was thinking of prison and no possibility of parole. >> There you go. Um, >> it's like the Hotel California. You can check it anytime you like, but you can
never leave. [laughter] [clears throat] >> Um, any other items? I'm trying to think if there's anything I was meant to add at this point, but I don't think there is. Um, anything else? >> I think so. Uh the next board executive committee meeting uh tenatively
obviously till approved is Thursday January 29th at 4 p.m. Um without any other question can I guess we'll just adjourn the meeting. Thanks. >> Perfect. >> Thank you. [music]