on. and I call this meeting of the board exe uh board executive committee to order. The committee would like to welcome the audience. Viewers may watch live board committee meetings online at tkats.net/board. Recorded meetings may be viewed on demand at the same address. Um normally we have public comment, but we're just
going to move right through that uh and into our procedural items. So uh we are at the draft meeting minutes portion of the agenda. Are there any changes to the draft meeting minutes? I move to approve the committee meeting minutes from January 29th, 2026.
>> Second. >> Uh all those in favor say I. >> I. >> I. >> All those opposed say nay. Okay. Motion passes. Uh next um item uh board policy. So I will defer to Dr. Van Wagner.
>> Yes. So uh Connie is actually today um down at the special ed conference. We were given the opportunity, one of only one or two districts, to be there with all the new Grand Valley and Central Michigan special ed teachers recruiting for special ed teachers. So I told her to go there.
>> Wow, that's excellent. >> Yeah. So um so what you'll see here is a a revision of policy 3303 for gifts and donations. This was talked about in finance today as well. Um this is a revision allowing us to um clearly take
gifts which includes clarifying things for securities and stocks and those elements. So this was reviewed and provided by trun and so uh with the other things that we have related to um currently the uh afterchool clubhouse
and multi-purpose fieldhouse donations. It's also something in the future as we look with our current foundation um to be able to add gifts and donations and have that clarity. I would also suggest, and I think I've said this to you, that if we're going to get into things like naming rights for
10 years, let's just get a policy together on how we how we do that, how we approve that, and what the criteria are. I'm not saying we don't do it for the fieldhouse, but it was one of the questions I had. If it's 10 years and it's permanently a fix to your
structure, >> do we not have a policy? >> Well, we have an advertising, you know, policy that has that. So I did have Gordon review that from Trune and he didn't see any discrepancy with it. I had forwarded you the email. >> Yeah. >> That Gordon had and so he didn't didn't see any conflict within that. He said
the very clear parameter is if is it permanent or not and whenever you take a gift and do something you clearly specify that >> but it's 10 years. >> No. >> So it's in perpetuity. only. >> Correct.
>> So like when we named the tennis courts >> Larry Ner that was in that was that had no time frame attached to it. It is meant to be permanent >> and we changed the policy around >> well the policy a tweak to it but the policy really still even had it's while
it's not recommended um you know the board generally doesn't however if the board would like to the board has to take action you know with it to do so. >> Got it. So if Meyer wants to buy the Tesworth Memorial Office building, whatever it may be,
>> and keep and have it be Meyer and it would have to go through and be as named in the the policy states and the board would have to go through and specifically approve that. I have no authority to do so. I I under our policy have the authority to be able to take sponsorship and advertisements, but they
have to have an ending date on those. >> Okay. Okay, >> this is just a different pol. Okay, it's okay. That's fine. >> Yep. >> As long as you know what we're doing. >> Yep. And it's and it is clearly stated in the advertising and there is that policy for sponsorship and advertising.
>> And this so the 20,000 if it's anything um >> that is a gift that has to come for before the board always. A gift does as well. >> Okay. >> Yep. >> Okay. >> Y except a grant. There's a difference between a gift and a grant. A grant does not fall under the policy. But as I told
earlier, I often will put those in my superintendent update. But a gift has to above 20,000 come to the board for acceptance. >> Okay. Excellent. So with that, do I have a motion? I move the board policy presented be moved to consent at the
March 9th, 2026 regular board meeting. >> Second. >> All those in favor say I. >> I. >> All those opposed say nay. Okay. Motion passes. Uh next item is uh social host responsibility proclamation resolution.
I'll defer to Dr. Van Wagner. >> Yeah. So, each year um quite a few years now, we've been asked by um uh UPN North Prevention to uh um have a proclamation, a resolution against uh adults providing alcohol to school age children. Um so,
this is something that the board has even revised a little bit through the years um to include um things beyond alcohol. So, um we have that current um language. And I think Scott just wanted me to mention if anybody had any edits to that, we would like that ahead of
time rather than at the table. Kind of take some time, but that we could consider at least we I would know what it is and be able to offer that up to the board at that time. But um as of right now, we haven't had any. Um and I don't think we had any last year. I think we did the year before, two years before that even. We've had revisions,
but um this is essentially the same uh resolution that board adopted last year. >> Yep. Yep. Absolutely. Um, yeah, that's good. We can make a note. Uh, I can send out an email, make sure if there anyone has any changes to make
sure those are ahead of time. >> If they could let let me and Scott know. >> Yeah. Okay, perfect. Um, so with that, >> I move that the social host responsibility proclamation resolution be moved to discussion at the March 9th,
2026 regular board meeting. >> I second the motion. Perfect. All those in favor say I. >> I. >> All those opposed say nay. Motion passes. >> Right on time. That was perfect now. >> Um and we'll move on to item D, agenda
review for the March 9th uh regular board meeting. Um >> all right. >> So we got everybody trying to get a hold of this. >> Yikes. probably the first call went to me and >> then go >> probably >> they're moving up the ladder Dan.
>> Okay, for the meeting agenda um and I do have some a couple of edits I'll go through. Uh we have our call to order, our pledge of allegiance, our review and approval of the agenda. Um we have our close session. So again, this meeting will start at 5:00. Um we hope to be
done by six o'clock with the close session component. I have g given both Scott and Tammy my written request for close session for that period for that um uh close session as a part of my periodic personal personnel evaluation.
Um and then again we hope to be start the rest of the meeting at six o'clock like our normal time. Um and then uh we will go to um we do have recognition. We have our national merit finalist and I also believe we have our compass award winners don't we? >> No.
>> Oh that's the next month. Okay. Thank you. And so we have our first public comment superintendent report. And again, I do have the acknowledgement of the grant from the Grand Travers Band of Ottawa and Chipua Indians. Um that was uh we I talked about in finance earlier today. We have our board committee
reports um including our first board community connection that trustee Hardy will be at tonight. Um we have our consent agenda um that was forwarded which included district course cataloges for this year and next year, field trips. I do have one edit um here. Um
you will see the number three was not I did not have it in time for the committee. We had a little bit of a snafu and so um uh I'm sorry number four is going to be added which is a uh high school west senior high choir trip
uh to Anaheim California. I did get the chance to talk to uh Secretary Ballinger on this and she was good with it going to executive committee because we did get it late and so I am asking the executive committee to put this on the agenda um under consent still if the
committee is willing um for uh for the agenda. Any issues with that at all? >> No. >> Okay. I'll go ahead and have Tammy add that then as uh as the number four there under TCAPS field trips. And I just real quick cuz you're going so fast under the
board committee reports discussion um item D um that board student advisory council um also you and I were just at the we'll give a report out there as well. >> Yes. >> So we'll go ahead and add the CTC one as well.
>> Yes. Perfect. Okay. >> That happened yesterday. >> Yeah. >> Okay. >> Who's giving the report on student advisory? You >> um no. Um generally it is uh we're there >> and it's just a reflection. It's not anything formal.
>> Okay. Just running over there. And then the only other just a point while you're sitting here on the board community connect con connections is um Christine Thomas Hill had made a suggestion that we have been specifically addressing the people that show up at our meeting and talk about their issues and said that
that might be a deterrent to our community because a lot of times they they like to keep it anonymous and I thought that suggestion was well >> so a little bit more just data. we had had this many people show up and had a good conversation and >> instead of so and so I know but that we did shift in the last year
>> but what we talked about too is like maybe writing a paragraph up and then just you know sharing that >> you know a written report >> for this just a little >> go back to office hours >> but you're the one that said this right so write yourself up a paragraph and share with the board of of uh you know what you what you heard but in public
it's just this many people signing sheets or anything I really don't want to slow down we are not >> nope So that's all good. So back to your consent Anaheim. All good. >> Yep. Okay. Field trips there. So we added that. We have the board policy um again that we have on there for uh
consent as well. Um and again that's been completely reviewed by Trun. Um we have our bids and services uh finance committee uh put through the athletic pole vault uh the technology for Chromebooks and uh for fiber um through
to consent. Uh this early this morning. We have the meeting minutes uh to be approved from the February 9th regular board meeting. Um and then we get to discussion items. Our our standing school safety update again, the social host responsibility proclamation resolution we just discussed. Um and
then we have um a bids and service component. We have uh the board consider the capital project request of TCAP's afterchool clubhouse and multi-purpose facility. Um I do have a change on here um at this point now that um as I've let
uh um you know the the finance committee earlier today know um this early afternoon we did get confirmation of an additional um $500,000 donation uh towards the facility from TC Tourism. um
as well as a uh another um $186,000 donation that that was triggered because that allows us to get the full generator for the facility. So, East Bay Township is going to contribute around real just shy under 186,000 towards that generator as well. Um that allows us to be able to
do that, a parking lot, some things that we we'll put in the contingency for now and then once after the bids are approved, we'll work with the vendors that to do that. We've gotten some initial quotes to know, but we'll get it official and a part of the contingency will allow me to do that. Um, so the
number now that the board will ask for in an updated recommended motion is 17,236,000 um, which includes that construction contingency um, funded from the community donated funds and capital bond funds. Again, that increase is all due
to the donation of that $686,000. >> And that includes that number includes the drawings or it does not. >> That number does not include the drawings. >> At some point, it just >> again, we'll acknowledge that, but that is because that's already been approved. We wouldn't double approve it. So,
>> Christine said in the in a memo, it will be reflective of that. So our initial >> the point I made find >> I'll have a memo with it but >> I want the public to know one number and >> and one thing that's here that I want to read that it so you understand the way this is going to work. So, um, the
motion is going to say, I move that the board of education approves the TCAPS after school clubhouse and multi-purpose fieldhouse for 17,236,000, which includes a construction contingency will be funded from community donated funds and capital bond funds from the 2018 bond allocation.
Upon collection of $6 million in donated funds from the community for this project, the superintendent or his designate is approved to execute a contracts for all items identified in the big document except the bid for Partition Systems Incorporated. A contract for Partition Systems
Incorporated may be executed once a total of 7,125,000 has been collected by the district from community donated funds. And that is the amount 7125 is what we need to approve all of the bids that were there this morning. So what that does is it does
not put the district on the hook for any of the items until we've collected th those dollars. So we'll do the purchase of everything except the partitions and once the 7 million125 is in the bank total which includes the 6 million we'll
go ahead and execute that last contract. >> Got it. >> Got it. Got it. >> Make sense? >> Yeah. It's a little confusing. >> The partitions fall in the latter stages of the >> It does, but we want to do it right away, but and we think we'll have the money right away now. bought at the same
I once I get 6 million I'll I'll work with Paul and Jeff to get the building ordered and on and the rest of everything except for the partitions and once the additional 1.125 million comes in I'll go ahead and execute the contract for the partitions >> and then we will have contingency in
there which after that I will work with various vendors to do the generator some of the alternate um bids that we did get um to be able to make sure that that the parking lot a couple other things that we wanted to we're able to do now through the the money we received today
from TC Tourism and East Pay Township. >> Okay. >> Yep. >> Okay. Um and then uh from there um we were we will add an item um which is uh will be right after that which will be
D. Um a new DO is where I'd like to put it and that is a resolution. And so you all have a resolution that has all of the organizations that are donating the funds. Um again, anything over 20,000 is required to go to the board. We put it all in one resolution document that
includes all of the donated funds that we have to to date right now as of fresh of two o'clock this afternoon which includes the TC TCAPS Alumni Association doing business as the Northern Michigan Homefield Alliance, the Traverse City Convention and Visitors Bureau doing
business as TC Tourism, the Zimmerman Charitable Trust, uh Traverse City Track Club, Mson Medical, East Bay Township, and Cherryland Electric Cooperative. They are all listed. The dates in which we anticipate getting their funds, the amount of funds, the um way that the
funds will be distributed over um the time periods. Um so that's all laid out and also lists um that the funds um are will be used are restricted um only to the purpose of uh for construction operation equipment maintenance and
furnishing of the clubhouse and fieldhouse. So the board will approve that resolution which will accept the gifts directly after approving the bids for uh the clubhouse and fieldhouse. >> Got it. Okay. >> Okay.
And then um >> so the new E will be the district course catwalk. >> Yep. And then E will be district calendar. So we are at a point I'll talk about a little bit. Um we do have a um we worked with TC uh um EA and uh they
are in process. They've added their executive committee, but I'll talk a little bit about that in a minute. Okay. Okay. >> And so uh from there we will and again that is just a a discussion item that is not required for board approval. It's just anformational only item. Um so that
uh um will not um you know be anything from that standpoint that um will be required by the board. >> There is a chance that it may be ready to be voted on. >> It does it doesn't get voted on Thursday. It doesn't get voted approved. >> Yeah. Doesn't get approved. It's just
information only for the board. >> That's under my um general authority. So I always take feedback and thoughts before I do. That's why I give it to the board. Can I ask just so going back a little bit? Uh the bids we're approving. We're pulling the partitions.
>> Are we approving? >> You're approving the bid. You're just you're you are giving me the authority to execute the contract once we have cash in hand. >> The individual contract. >> Correct. >> Okay. >> Yep. Yep. But you're approving all of them. You're just giving >> They are the vendor. It's just when we
get them started. >> You got it. Yep. They are the were the winning bid. All that we just are not approving anything. We don't have money for yet. When we have cash in hand, I execute it. >> Okay. >> Only to be used on the fieldhouse.
>> Yep. Clubhouse and field house. >> Okay. >> I just are very adamant on don't count your chickens before they hatch. I want cash in. >> I just I I don't >> But you're giving me the authority across the whole spectrum of the dollars and then you're giving me when to
execute the contracts based on when the money comes in. Okay, I just >> it all comes right away. I'm good to go. But once we get six million, we know we can do all of them but one. And that one was end towards the end of the project. So for some reason money came in later
or whatever, we're okay. >> And if the money didn't come in, >> we could live without it. But again, with >> you accepted their bid, >> we we have not accepted a bid. We are acknowledging their bid and we once we we execute a contract is when we accept their bid. You guys are approving the
bid contingent on me getting the money. >> The money. >> Okay. As long as it's in there, it says that. Yeah. >> Yep. That's what exactly what it says. So, >> yeah. >> Okay. Okay. And then, uh, we have our public comment number two. Um, we have the
board president closing remarks and ajourn. So, >> perfect. >> So, yeah, when we get calendar, that's just an information item only for the board. it will not be a a decision. >> Okay. >> And let's put on there just write in it for information purposes only.
>> Okay. >> So for the recommended motion it would be an amended uh right? >> So you know for this point for this point you are just uh you are forwarding the agenda as amended to the full board. >> Right. >> Correct. >> Okay.
>> So that would take a moment. I move to approve the agenda as recommended for the March 9th regular board meeting. Oops. Sorry, I said that wrong. >> Yeah. >> I move to approve the March. >> Strike that. >> Strike that.
>> I move to approve approve the March 9th, 2026 regular board meeting. >> As amended. Yep. >> At Yeah. As amended. >> And move to discussion. Yeah. >> And move to discussion. There we go. Right. I'll second that. I'm going down
with you, sir. >> Okay. All those in favor say I. >> I. >> All those opposed say nay. Motion passes. Uh, okay. Moving on toformational items, human resources. So, I will defer to Dr. Van. >> All right, I'm back. Okay, so um this is
Conniey's report that I'm going to read. Um, so we are currently in the interview stage of the selection process for the new cherry principal. We are hoping to have a recommendation for the board of education before spring break. So I know that we had a good response and they interviewed this week and excited about
the candidates and uh um we have staff a part part of that. We had PTO members a part of that. Um so it's been a real good process and uh we again by spring break hope to have a final candidate. >> Good. >> Um teacher positions are now posted for
um 26 27. Candidates are encouraged to apply early as the district is sending out requests for initial virtual screening interviews which are being reviewed by hiring supervisors immediately. We have several elementary opening, secondary math and science, ELA, Spanish and social studies positions, elementary and secondary
special education positions, and elementary and secondary social work positions. Um, as uh we again for quite a while, we do need custodians for second and third shift positions. Um the district is continuing to offer signing bonuses and
shift differential pay. Um so again if anybody is looking for a great opportunity um we are looking for custodians. Um and again great benefits and uh able to um you know oftent times especially second still see some kids
around and great performances and different things. So I would encourage anybody that's interested contact our our uh HR office. They can go on tcapsu.net net/job and be able to find those opportunities. Um, we are hiring for
licensed programs or preschool. For someone looking for variety, we are specifically looking for the district alternate position who would fill in for various positions across the district. Um, and our director of finance position has been reposted with an adjusted
salary range. So, we had very few candidates for that. So, this is Wes's position. So, as you may know, again, Wes is kind of the institutional knowledge at 30 years of our business office >> and um so we are hoping to have somebody be overlap with him before he retires at
the end of the year. Um so we did have to take a look at um what the range is of that position across the our region and state. Um, and so we did make an adjustment and I will tell you still, um, we still have had some people say, you know, we we, you know, we, uh, make
more than that downstate. Um, so we're going to try this here and see where that is. Um, but it's a very important position. This is all of our bond um, funds and management and and many of our financings within the budget. It is an extremely important position. Um, and
so, uh, we do have that reposted and, uh, hoping that we can pull some good candidates for that spot. Um, and again, we're, you know, there's maybe a lot of training that has to happen. That's okay, you know, but we are looking for some folks that have, um, some business background, um, preferably school, but
not necessarily. So, we encourage anybody that's interested in the finance field to take a look at that. Um, our next open interviews are scheduled for Wednesday, March 18th from 8 to 10:00 a.m. here at the Glen Lumis Administration building. So again, you're looking for a job or know somebody else, please let them know.
Great environment to work, great benefits um and uh nothing more um special than uh helping educate students and the and the jobs that do that uh each and every day. calendar. I'll also mention so we have been working with the TCA EA leadership
team to finalize our 2627 calendar. I provided a draft calendar um for you that is going uh to our full association of TCA for vote next week. Um it does address the late Labor Day start. You know, this is always a tough one when we hit this cycle. Now last the past year
it was a very early you know we and then now we hit where it cycles back to the late one. So um you know we did and we also had a couple of things where um we've continued as you know have parent requests to look at is there any way to reduce the number of early release days.
You might remember that we actually went to all early release days except the last day of school that's a half day. So we are now consistent on every time we have an early release day. Everybody knows what time it is all that element. So in this calendar we we were able to rel uh even further reduce the number of
early release days by two. So really listening to our parents um and still maintaining all of our instructional time with students and professional development needs of our staff. Um so you know I think a big part of that is and Dan can answer questions as a part of the conversations. I think we did
have to go back to that week and a half of Christmas uh uh holiday New Year's break versus the full two weeks. Um and a couple other little tweaks in there. Um but again um you know we we we don't want to get into a third week you know especially if we have snow days or
something exceeding into June where you feel like the fourth of July is around the corner. Um so I think that we had a great collaboration uh with our TCEA team and uh again their executive committees have moved that forward to their f full um uh membership for a
vote. So once we have that confirmation at that point um I'll inform the board and we'll publicly release the calendar. >> Yeah. So Jesse and I met with HR and and TCA and like uh Dr. Van Wagner already mentioned the whole calendar was kind of based on the issue of the Friday
Christmas and then the um the late start with Labor Day. So then we kind of built out from there with the idea of getting our hours and our days met and not getting out uh in July. So you got to go backwards and then the the big thing here is the two weeks for Christmas. So
then we ended up going to Monday, Tuesday of that week. Um and then also with professional development like Dr. Van Wagner mentioned moving down to seven early release days uh six of those are five of those will be PLC day. So we
still embed the PLC within the day. We found that uh very successful this year not doing PLC's after school after teaching school >> and again that professional learning communities professional development for our staff. >> Yeah. >> Builting in um we also uh did a cadence
on our cycle for our full day PD. So, we do a full day PE in August. We do our RSDD day that's on on November 2nd. And then we also then built in a third one on um February 15th. Uh this year's February 15th with trade time. We
weren't able to put the trade time there because of our days and again not wanting to wrap around to the next week of the 14th. Uh so that's also going to be a full day um teacher professional development day. We realize in January
um the two early release days in one week is not ideal. Uh but unfortunately the semester gets over on the 22nd and we need an early release day there uh for grading purposes and then um MLK day is on the 18th. We want to recognize that uh with an early release day. We
did change some wording as far as if there's uh inclement weather on an early release day. We don't necessarily automatically push it to the next Thursday. I know we got some feedback on this on that this year that the district would decide what the best next day would be >> uh to have the early release day so
they're not all pushed together with the snow day itself. >> Okay. Just for the public, the reason we don't combine these early release days into one day is because we have to be able to call this an instructional day.
>> No. So that that might be part of it but the idea of the early release date when we do our um the the learning communities is that we actually have a cadence to them with data. So for instance we get our first set of data with NWA we have our data meetings that take place with that data and then they
come up with a plan about what are they going to do with it and at the PLC's that's where they really work out that plan with their grade level. We then have another one uh in November we then have another one in December. So there's a cadence to it that if you all do them at once, then you have this big span of time within the school year in which we
don't give teachers time to work with data to to do lesson planning to create plans around it. >> But yes, also we must have a certain amount of days and those days count as days. >> So we have to have the hours and the days and so by having it that it counts
as a day. >> Yeah. I I'm just talking to parents who complained about the inconvenience of two hours early. Yeah. >> Um, a lot of districts do a lot of different ways. I mean, some do late start. I mean, I know once a month, my brother works out in Frankfurt for for instance, they do a late start on a
Wednesday. That doesn't work with us as as well, I think, because of maybe some career tech and some busing issues. >> But this is a model that's fairly consistent that I see throughout the state that once and we're not even once a month, but for the most part, there's either early a late start or early
release. So teachers no longer push outside of the contract hours and it's savings, right? Anytime we go outside those contract hours, right? Then we're paying hourly. We can do it within the contract day when teachers are working. I think it works out. >> Okay.
>> Okay. >> Okay. So, we'll keep you updated on that and then again once we get confirmation um and we hope to maybe have that by the board meeting and then we'll soon right after publicly release and we started with I think originally at 11 two years ago got down to nine now we're down to
seven. So trying to listen >> we're reheaded that direction. >> We are I mean the other layer >> it's going to get tough after this and we've gotten just about as tight as we can. have to get some exchange time and some of these P some are PLC's days.
Some are to work on uh HR um obligations with uh training. So that training has increased substantially this year where it's gone to almost six hours um of training that they have to watch online. And if we can build those in again to our day, uh we don't pay the the hourly
for it. That's could be substantial for so many teachers. >> Okay. Okay. >> I'm just gonna say call Dan. >> That's what's been happening. >> Okay. >> Okay. And then uh moving on from school
year calendar. Uh we don't need a >> we do not >> we don't Okay. Uh is leap restructuring and vision. Um >> right. >> Yep. Dan. >> Yeah. Um >> you're on. >> So leap restructuring and vision. So hand in hand um with the building of the
fieldhouse we we've thought about how can we incorporate LEAP uh into our fieldhouse activities and and combine them into one one program and house LEAP at our fieldhouse. So starting starting to thought about this is we start with vision and program goal and this is
what's currently on our website uh and how that I met the other day with uh John Dearing who is our director of LEAP um Ginger Smith who's been working on the the marketing end for us um and Larry Burton also who's who helps do us some marketing things also and logo
things and we started to talk about vision and program goal and how it's this is the maybe the original has probably been tweaked a few times but just going like way back on WY leap even exists. Uh budget cuts several years ago was actually my first year as an assistant principal at West Middle
School. Uh when the sixth graders moved up, the ninth graders moved up. We had about a half million dollar cut from athletics that came all out of middle school and said if we're doing middle school athletics, it's pay to play. >> And those first few years we did six eights all inter mural. We did zero travel. We mixed the kids up. We did as
many activities as we can. So, it started as an athletic kind of an athletic program and with Fieldhouse Envision, we're thinking more of moving and we're thinking changing the acronym um including more of activities and athletics to kind of encompass everything that the Fieldhouse is going
to offer. So, this is I put the old version on here. We're currently working on a new vision and program goal to try to bring these two facets together. Maybe not focus as much as that I mean sportsmanship is important but is it like our main program goal when we look look at the new program and what it what
it can be. >> So the new programming in a nutshell what we have is we have currently a LEAP director that uh sits over at East Middle School. Uh they oversee East Middle School athletics. They oversee our elementary athletics.
And then we have a person that's over at West Middle School um that just does West Middle School athletics, not a director, uh part-time teacher that takes a few hours out of his day to do that. And then we have an elementary person also that's an hourly person uh
that helps Janna with with the day-to-day of elementary athletics, covers events, you know, make sure everyone shows up, helps with equipment, stuff like that. So vision is that starting next year getting a year in head of the of the fieldhouse is that that director position would stand on
its own. She would no longer be over at east doing the day-to-day East activities, but the LEAP director would specifically again oversee LEAP, right? Help with scheduling a lot of the MHSA things, but then we would also have the east and west side person standing on
its own. So that would be >> still kind of an hourly. >> It would be. So the idea is that what we would try to do is mimic what we're doing at elementary. Okay, that currently is David Payne. >> Um he works we have scheduled out so many hours per year. It's a little bit of a flexible schedule because you could imagine with athletics some days we got
a whole lot going on and quite honestly there's times where between seasons there's a bit of a lull. So that's what we want to replicate. I'd love to replicate him because he does an incredible job. But it's that idea that we have somebody at the site taking care of the dayto-day for middle school. They're going to be building out a lot
of that sixth grade programming and then also helping Janna with a lot of the seventh and eighth grade MHSA stuff. She'll be still scheduling that official transportation, but not having to do that dayto-day at East Middle School is going to open her up to expand the
programming at her fieldhouse and that's where she'll be housed. Her office will be there. So in addition to that as we look at kind of how the the new vision of of the LEAP program is going to be a significant amount of afterchool programming um I know Dr. Van Wagner and
I have had some conversation with seeds they currently do some after school programming uh at Monasury and some summer programming. So, >> uh, and the idea with the addition of the the fieldhouse and the addition of the, uh, clubhouse on the fieldhouse,
it's about, did you say it's about 25,000? >> 25 2500 to 3,000 square foot. >> Yeah. Uh, square feet is that we can now provide after school programming for East Middle School. A lot of this programming that we see um, as far as just more recreational, it's done at
West Middle School, but they have the luxury where they walk to the YMCA. Again, the idea that even though the clubhouse won't be done next year is to get this off the ground next year to kind of figure out what we don't know um and make sure that we have the funds and that we have the staffing uh to make it
successful. Um and again, I I appreciate Dr. Van Wagner and kind of that vision about putting these positions in place next year even though the fieldhouse isn't there. So instead of the director Janna trying to do her normal job at East Middle School and everything else that has to do with with the other
facets that she has a year which we think is extremely important to schedule and plan out all the programming and what that'll look like in the fieldhouse. >> So she won't be her role at East Middle School. She will not be doing that while she's trying to
plan. >> She will not. Okay. >> Yeah. Because that's I I think you have to get a year out in front of it, right? and we have like frameworks. So, it's nice also that our athletic directors this year were expanded to year-long positions. They pretty much did that anyway, but now it's like official that
our both of our athletic directors, Jason and Justin, are now year round. So, they can also help during the summer to to start talking about that planning. But the idea is that you know we have a basic real basic framework mapped out for the frame for the fieldhouse that you know we have the early mornings uh
where we start talking about the TC track club or or public as far as using a track. Uh during the daytime during the school year will probably be in in my mind probably some of the slowest time. Um and then after school obviously especially in the winter months it really would would crank up after school
where we have a designated block for for TCAP's kids. Uh and then the weekends would be designated a lot of that time for tournaments in which you know Janna will be scheduling and those are if anyone's been involved in any travel soccer lacrosse softball and beyond that
when we talk about robotics when we talk about drones um any type of third party uh RV show I'm not sure what the turf can handle weight wise but those are the kind of ideas that we're having and to do it like on the fly as you go doesn't work >> right >> uh because there's immense amount of
scheduling has to take place with officials >> and those teams to get them lined up ahead. >> Yeah. And I have a question about LEAP and this is not about structure as much as it is philosophy. >> Um the only consistent complaint that I
hear about LEAP is its lack of competitive >> oversight or whatever philosophy. It's it's much more of a sort of intramural. Nobody loses, everybody plays. >> So, yeah. So, this is a historical thing
that we've gone round and round about. That's full circle. Like, so before what we did before LEAP when we did have funding for middle schools is that middle school, we had an A and B team for eighth for seventh and eighth grade. 9th grade existed there because we were junior highs. Nth grade was with ninth
grade MHSA programming. So what we did for seventh and eighth grade, we'd have an A team and a B and a B team and then we would cut and those kids would have we did not have any interreal programming at all. So basically on an AB and a B team, you got, you know, whatever 12 to 15 kids and as far as a
middle school experience, that's really not the experience you want those kids to have. We talk about strategic plan. We talk about making connection and that pretty much did the opposite of that. Um we realize that some things that a lot of things we put in place quite honestly when entry as far as where people seem
to get a little um upset about you know how competitive it is is that like we cap scores we cap the gap in scores because sometimes what you have and I've experienced every facet of elementary positives and negatives where the score is 80 to2 >> do you really want to score 80 to2 on a
scoreboard of a fourth grade basketball game? >> No. A lot of this stuff we put into places for adults, right? Because adults get real competitive and everybody's a basketball coach. Every single person that shows up to the gym can coach basketball. So then what we did is we
adjusted, right? We brought back seventh and eighth grade MHSA. We did bring back the seventh and eighth grade team, but we still have an extremely robust inter mural team. They have the uniforms. You wouldn't know the difference. Okay. Besides the fact that obviously our house teams are playing other house
teams and our our non-house teams are playing our old big north schedule, Cadillac, Gaylord, we've actually got a few without Alpena now. I don't think we're going to go to the Sue quite yet. Paskki, Cadillac, teams like that. So, we've responded to the idea of, you
know, we can't just do all inter mural. But with that comes money, right? There's a lot a lot of funding that goes in. Okay, if we're going to do that, just the travel budget alone now. It pushes leap into that current deficit that that we've talked about before. >> I think the compl again this is not me
complaining. I'm filtering things was not keeping score, not really having a clock, not really counting fouls, not playing by the structure of regular basketball. >> And and I think what we've done is this is just a couple years now we've been
doing it. We we created MHSA sports in basketball. Um we do the we do the the finals uh for uh cross country. So we run a full MHSA schedule now. And that wasn't the case two years ago. >> Okay. >> And so but we also are doing the LEAP
inter mural. So that again we just don't want you know the my my problem with that is is that the inverse is is that now you have 12 kids and then five don't want to play anymore. You don't have enough for a varsity team. So, we want more kids to play, more kids to participate. Obviously, a part of our
strategic plan, we've made a goal for um more kids to be a part of our leap programming, you know, and so we think we've found that balance of the best of both worlds. And and the competitive part has I think there was some early leap that that was a probably a little too far on on the one end as far as clock and score goes, but at the same
time, there's always been the talk of we're still trying to teach fundamentals. And can you teach fundamentals when instead of doing, you know, at our younger ages where we might do 3v3 or 4v4 in basketball, which is like, well, how are they going to learn 5v5? Well, you put, you know, 10
different second graders on a court and you allow all the regular rules that if you really want to enforce it, traveling and traps. >> Well, that I think but that's where the conversation comes from because Yball doesn't do that. So then we get compared to Yball and we're like, well that's fine, but you can't teach a whole lot of
fundamentals when you have 10 kids bunched up in a circle for, you know, eight minutes to read a quarter. >> It looks like a rugby scrum. >> So some of those rules and that's it's not and actually other schools also have adopted this not because of us because it makes sense that when you're trying to teach a fundamental to a sport, you
got to kind of change how it looks a little bit. Uh and hopefully like Dr. Van Wager said, we we grow our base bigger, right? we have more kids that want to participate. So, in theory, the pyramid goes higher and they're more successful in high school. >> I've been to a couple elementary uh basketball games and yeah, they all knew
six go in or I mean sorry, five go in and five come out and there's no >> no one's complaining about sitting on the bench. They rotate them in and out and and >> that is all about fundamentals playing and having fun. >> Kids are keeping score,
>> right? They all know at the end there is but that's going to be our goals for our for our young kids. Those three things are going to be what we're looking >> Yeah. Absolutely. >> Resetting to score a quarter is really hard for adults. >> It is really hard. >> It's really Yeah. >> Who won. Wow. And sure enough.
>> Yeah. Oh yeah. Yeah. Yeah. You I saw it. Yeah. It's crazy. So >> again, the final score of 75 to three >> with a kid on the court. Now he doesn't want to participate anymore and it kind of goes AC against what we're trying to do. >> Right. Right. >> Mercy rules. But yeah. Okay, I I've made my
>> We think we've got good structure at this point. >> Yeah. >> So, just going back to strategic alignment um with our Compass 2.0, a few things that we're really working on and that we've kind of used the model at Traverse Heights with the idea that can we get to a point where we fund um all
of our free and reduced kids and what'll happen if we do that? Will participation go up? So, they through their PTO they they accomplished that and we saw about a 40% small pretty small number. So, but still we saw about a 40% increase in participation at Trevor's Heights when they do that. They're fielding full
teams, teams of more than just six kids, right? Where some like for instance for some of their basketball teams, they had two teams for the first time in a long time. >> Now, with that, we also had to think about, well, now that we have more kids participating, obviously there might be a little more expense, too, as far as
officials, um, coaches and equipment. So, these are the things that that we're trying to think of with kind of marrying together the idea of accomplishing our goals with our strategic plan, but at the same time making sure that we have fundraising and and we have thoughts about marketing and with the fieldhouse
as we hope to make money on it to compensate and get these kids more opportunities to play. >> So, fundraising and revenue initiative. So, right now, I know that we've been working with um Ginger Ginger and Marketing. Um >> Dan's phone is blowing up.
>> I got it. >> Got it. That's good. Keep going. >> Feel bad. Uh, I just won't put it on the table. So, >> no, no, no. I feel bad. It's a long It's >> Last week in February is a challenge, right? You're not quite to the some light in a tunnel about spring break, but you're just
>> everybody's had a long >> right between two breaks. >> Yeah. First fall spring is done. >> First, next fall spring will come again and then hopefully we get >> fundraising. So, we're working with um our marketing department uh and there's a in a few different hurdles that we're
looking at at fundraising. So, right now, LEAP functions at about $150,000 deficit. Um, it pays for about $350,000 off the revenue we get from GATE and from participation fees, but we still see a shortfall. We've been knocking
that shortfall down this year. I think we knocked about $50,000 off of it. Um, so we want to continue to do that and at the same time, what we want to do is then go to the next step when we talk about strategic plans. So our next step what we want to do is that the idea of
getting to all free do kids are actually free because right now they pay a fee and also that our afterchool programming through seeds is at no cost. >> So there's some significant fundraising that would need to take place in order to kind of knock down those those two hurdles
and that is already in place that is starting to happen. Yeah. So, um, as you'll see that, um, we have been working with Jay Berger and Kathleen Guy with Safer Kids, Safer Schools, a part of the fundraising, working with, uh, uh, um, Ginger and our, uh, foundation.
And really already we are now putting that in place to make that happen. Um, for, you know, within our SSN that our LEAP strategy for raising the funds for our kids that are, um, furthest, you know, from opportunity to be able to have that. And so, um, we think that
that's really important. And, you know, it's it's key as Dan has talked about with the with the renaming kind of of leap of that, especially that a and more activities than just athletics, like how can we have our kids involved in um Lego League and, you know, a drone camp and
especially at the summer, what can we do? Especially with the addition of the fieldhouse and rain, snow, sleep, sun, >> we're able to be able to not have to cancel, you know, with that ability. So really putting all that together is really um important of truly expanding
this to almost more of a of a community education program for our students than just more narrow of just an athletic sector. >> And some of the things I I mentioned is is the idea of um you know the the one at the bottom there serve as a financial
driver for LEAP operations. That's like the end goal. We hope to get to that leap self- sustains itself within the fieldhouse. Um, and some of the fundraising maybe won't need as much, but that we get to that point. We think we can. >> Um, I think some people look at like the
fieldhouse and that our kids will be in it, but with the opportunity of of turf time in in Northern Michigan that right now for the the closest turf time you have in a dome setting is Midland and Auburn, >> which is about 2 hours and 15 minutes away. So, just to think of the draw that
we can have in a if you think about a three-hour radius around Traverse City and all those communities, I think that would find use in this. I feel like that financial driver is a is a reality. >> For sure. >> So, more about after school clubhouse in
the fieldhouse construction. So, we talked specifically and you can see it there on the bottom uh leftand corner um the actual clubhouse itself. Um, and the idea that we talked quite a bit this morning uh in board finance about uh
bids being done, construction starting um and the idea that we start that the ground is being broken here in May 2026 if if everything lines up. >> So again, based on the donation today, you'll see another parking lot kind of
off to the where that curb comes around there where the wellhouse is. So to show more parking there, you see how much green space there is. So there will be more parking. >> Good. >> We did talk about the possibility today of getting some some spots for food trucks. >> There won't be any food in the in the
fieldhouse itself. Some field houses you go in, they have incorporated that, but that's a whole another layer. >> This is another view kind of highlighting that after school clubhouse >> um giving those kids, you know, that opportunity after school. And again and and again I think this after school
clubhouse too can and Tai's mentioned it with the idea of leap in the learning aspect. I've always saw it as leap and learning that idea of learning you know within athletics and activities but if you move that further into the academics what could that look like in this space as far as as tutoring goes.
>> And again so the bike trail that is being extended all the way through tart trails and the in the safe route to schools grant going to East Middle School. You'll literally when it's there's not snow on the ground, you'll be able to ride a bike right across the bridge and it will end right at the doorstep of the clubhouse.
>> So cool. Yeah. >> Are we committed to busing them over there when there is inclement weather? >> That's our plan. We would just put them on and, you know, we have routes that go right down Carly Field there. So, we would just, you know, the kids that are going over there, we'd put them on there when it's winter time. Okay. >> And if some reason we struggled with bus
drivers, I think we could work with Beta as well that they'd be willing to help us out with that. But again, that's in this one-year plan here to get Janna into the spot and start developing all those kind of things with seeds with, you know, all of it that we have the ability to get that
planned out. >> And then long-term financial uh sustainability. So, the idea that um I think through John's uh fundraising efforts at $1 million plus um of maintenance fund um that's built through uh donations for the next 10 years,
right? So, how can we we're looking at just running the fieldhouse itself and and how we secured monies to continue to do that. The dollar per ticket that goes into that maintenance fund is something similar they do I think at uh Thoroughby Field. Um and and then the idea that
we've we've already presented kind of a business plan and how it's aligned with that. >> And we have that initial operations fund now that we'll also begin building so that we have both a maintenance fund and an operations fund um to be able to make sure that we have fund balance so that if something does happen that again it
doesn't come out of district dollars that we use for teaching and learning. >> And what did you estimate the operation maintenance budget be annually? >> Probably somewhere between five and 600,000 a year is what it'll be. um in the business plan, you know, through generation of of uh tournaments, uh
advertising, uh turf rental, those elements, we we do have um within year three that balanced budget plan. Year one would be a $10,000 under. Year two shows $7,000 under, but again, we're hoping to have at least uh a half of a year of of fund balance established
before we even open. Maybe we can even get to a year of fund balance um before we open. That would be stronger than our current fund balance for the district. Currently, the district has three months worth of operating expenses. >> But at a half million dollars a year, we're talking about a substantial spend
over a 10-year period >> of >> operations and maintenance. >> Um, operations and maintenance is not operations is different than maintenance from that element. >> Well, I'm I'm looking at things that are aren't expend. But again, the idea is that the facility
will generate that plus, you know, to be able to cover all expenses and again, so it's not in any way a drain from current district resources. >> Okay. >> Yeah. And just, you know, an example would be like when I was down at Midland at the dome running a, you know, a 12U softball tournament, you're thinking,
well, how much, you know, if you do an average of how much turf time is an hour, and you might think, well, a couple hundred bucks. But they're probably pulling in like up upwards of a thousand. And they don't charge an individual $1,000 an hour, but we pay $500 for a travel softball team. We're guaranteed three games and we're done in
three hours and they have four fields running. >> So within that within that time, you have, you know, several teams that are rotating through and then what they do is they replicate it again at 11:00 and then they replicate it again at 4 >> and then if you're lucky enough then you get the 7 o'clock spot and you're there
till 11:30 at night. >> And then the idea that they do that two days and they just keep every week and they keep turning that out. So that opportunity if we think about what the hourly come to that would be an interesting figure especially when we're trying to generate revenue on the weekends.
>> Same with soccer they do the same thing. They just >> Oh yeah. >> One right after the other. >> Yeah. And we're splitting the field. And then soccer you have some opportunities depend on age group to really start splitting the field up. >> But it's a big nut to crack on an annual basis. I I'm all for this. I'm just
saying that's our exposure right now is operations and maintenance. >> Yep. But again, I mean, everything we've seen points to where this will be very successful with that. >> We anticipate that it'll it'll generate revenue for LE. >> Okay.
That's it. And again, the one thing I want to stress is um you know, this year by moving with what we want to for next year, we want to start more programming. What can we do in the summer? what can we start? We started last year we started Lego uh camp. >> Um you know and I already saw
unfortunately the ISDs just recently canled >> on that. So we're looking at you know what what be able to pick up between our innovation and manufacturing centers um you know our current facilities adding the clubhouse and fieldhouse onto it you know when when that comes up and
running. What can we do to start giving opportunity for kids and even generating funds as we sit here now to see how close can we get leap to, you know, pretty close to balance with the staffing that we want to do, add the fieldhouse into it. We're going all in.
Um, and with the key goal that our strategic plan has outlined that within that two to two and a half years, can we make it to where our kids that are are free and reduce lunch have no cost and increase participation goal that we've set for ourselves. Um, that's our goal and it's it's robust, but we believe we
can do it. >> Yeah. >> And summer I mean just the need for summer camps. I mean every year the >> that's what I envision. I envision drone camp and all sorts of stuff. Like say you got a 125,000 foot that if it rains, no problem. >> You know, if it's lightning, no problem.
Like versus outside like now of a sudden is you're okay, we cancel. >> What happened with that facility? >> Yeah. Yeah. >> So lose power, got a generator now. >> Yeah. >> You know, we're in good spot. >> So during the day in the school year, what is that clubhouse used for?
>> We won't see a lot during the school day, you know, from that standpoint. Could that be used as a daycare? >> Um, probably not just because you're going to have equipment and things there that you know, >> not the fieldhouse, just the clubhouse. >> Uh, I I wouldn't think so. And again,
you know, >> I'm just looking at generation generating some >> again not much longer after this is done, this building will become available and park, which is our plan for daycare and that. So, we're addressing and going after that wholeheartedly. But we may see where, you know, we could see a situation where
we've seen this at some of the others that Janna may choose to do a um mom and yoga class. >> You know, that's there on the turf that, you know, could be done from 9:00 in the morning until 11:00. You know, they'll she'll they'll have some entrepreneurial opportunities to maybe do some things
with the community. Again, that community education part with that key thing, we don't want to take away from the why. We've been very aware we're not doing memberships. We're not doing any of that. We wholeheartedly and they do a great program with our West Middle School kids after school. >> Our ultimate goal is is to be able to
have that after school programming on both sides of town, both um in that environmental and non-athletic and then also the athletic between the turf and the track and then the wise facilities to be able to have opportunities on both sides of town for our kids. And like
Center Ice has the gym, like they have, you know, a gym membership that they utilize. >> We're not interested in getting any of that deal. Andy and I've talked and made that very clear. That's not what we're looking to do. And just to stress, this is primarily a facility for our kids. We
will we will have the rentals and the tournaments and that to make sure that we sustain our our business plan. But what that does is especially from that 2:30 to 6:45 7:00 every day, it's TCAPS middle school and high school kids and the opportunity for multiple multiple
things going on in their one time. >> Good. Good stuff. Yeah. Exciting. Super exciting. All good. >> I've run out of questions. >> Good. >> 26.
>> A All right. Great. Thank you, Dan. Um, >> can I ask one question? So, one of the questions from the board standpoint and timing for for our board meeting, would this incorporated with a little with the fieldhouse as a presentation make sense? Is it too much? just want
your input on for that Monday what you want to see. >> I think it's too much. I think you're going to drown people. I mean, we're basically talking about a bricks and mortar facility with fieldhouse and now you're into programming. I would think
this would be standalone by itself, but maybe the next board. That's just my opinion. >> Looking for feedback. >> Yeah, I was just thinking we just wanted some just an input to let you know we're obviously thinking about programming. We haven't do a more complete explanation later.
>> April. >> Yep. Yeah. Or or more. My thought was maybe with programming even when October when we get going. >> Yeah. >> John, I can maybe update board on what it looks like and what the schedule and we have something more concrete.
>> Yeah. cuz I'm sure I mean she's probably overwhelmed right with her current role but then being asked and so like I do think to kind of wait um >> I think it's a great idea I mean no complaints >> I mean it is it's really exciting and to be able to share that
>> well I think it's important to show that integration you know this isn't about a bricks and mortar building of a clubhouse it's about what happens inside for our kids and so we thought it was very important to do this you know kind of fit with curriculum but it gets so much and so long and executives normally
small slower you know as far as agenda items so that's why we brought it here but I just wanted to get that feedback from you and happy to do that whenever you want but >> that's just my opinion >> another idea is that coincide it when we get new logo marketing and vision
>> maybe that's our new >> and maybe might have some updates on fundraising with working with um with uh the safer kids safer schools and where seeds I have recently talked to seeds they are gung-ho Oh, very excited to have the opportunity to get it started
at East Middle School, but then make the transition to the clubhouse. Um, and again, and then once we get that going, our goal is to get it going on the other side of town at West Middle. Um, so I just, you know, just want to make sure that we show the integration and that this is not just about building, you
know, a a building. It's about the programming and things for our kids and our community. >> And maybe that's what you say at the meeting. instead of going into more of this, maybe just Yeah, maybe just >> making that connection for the community and then say, you know, we're as we, you
know, move, we we'll we'll present more to the board as we get >> Okay. Yeah, that's a thought. Okay, that's what we'll do. >> Okay. Okay. With that, uh it's our second public comment. Obviously, there's no uh public comment. Um any
other items? >> No. >> Okay. So with that uh I would look for a motion for adjournment. >> I move to adjourn the meeting. >> Perfect. >> Second that. >> All those in favor all those in favor I
say I. I. All those opposed nay. Okay. With that meeting is adjourned. Our next board exec is Thursday April 9th at 4 o'clock.