WEBVTT METADATA Video-Count: 1 Video-1: youtube.com/watch?v=Y7L7C20-JJY Part: 1 1 00:00:29.475 --> 00:04:35.158 [music] [music] [music] [music] [music] [music] [bell] [music] [bell] [music] [music] [music] [music] [music] [music] 2 00:04:40.998 --> 00:08:48.646 [music] [music] [music] [music] [music] [music] [music] [music] [music] [music] [bell] [music] [music and bell] [music] [music] 3 00:08:52.521 --> 00:09:58.720 [music] [music] >> Mhm. >> [music] >> Meeting of the Board of Executive Committee to order. The Committee would like to welcome the audience. Viewers may watch live Board Committee meetings online at tcaps.net/board and recorded meetings may be viewed on demand at the same address. 4 00:09:58.720 --> 00:10:15.680 Is there any public comment? >> There is no public comment. >> All right. Hearing [snorts] no public comment, we'll move on to procedural items. Um we have the draft meeting minutes posted on the agenda. Are there any changes to the draft meeting minutes? >> No, I move to approve the Committee meeting minutes from April 30th 5 00:10:15.680 --> 00:10:30.680 uh as presented. >> Second. >> Second. All right. And uh I So, um I also uh support that. So, they will remain as posted. Uh agenda review, uh deferring to Dr. Mwangaguhunga. >> Okay. So, um 6 00:10:30.680 --> 00:10:47.520 we will have our meeting our um call to order. We'll have our Pledge of Allegiance, a review and approval of the agenda. Then we'll go into closed session. A reminder this starts at 4:30 um for those pieces. And then um we will come back um 7 00:10:47.520 --> 00:11:04.520 at approximately 6:00 um for the um we will start from there uh back into open session with the recognition. Um and then we'll have our public hearing for the budget, um which is required by law to be passed before July 1st. So, we will have that. 8 00:11:04.520 --> 00:11:20.760 Um then we have um >> You meant Miss Comp Awards. Did you see that? Or I guess you just said awards. >> Like I said recognition. Yeah, the recognition. You're good. Um and then uh we will have our first public comment, Superintendent's report, uh Board 9 00:11:20.760 --> 00:11:38.000 Committee reports, um out as well as the uh Community Connection report. We will have our consent agenda. [clears throat] Um one of the things that um was added, um, for conversation we had the, 10 00:11:38.000 --> 00:11:52.440 um, the, um, greenhouse was added and that was under consent. >> discussion. >> Oh, it was under discussion. Thank you. Okay, sorry. Um, so we'll we'll discuss that. >> back onto report outs. When is, uh, 11 00:11:52.440 --> 00:12:08.840 first meeting on old governance? Is that before >> June 4th. >> It is June 4th. So, should we add You can report out just to cover It probably would be >> It would probably be a great opportunity for the ad hoc. >> Yeah, it probably be a great opportunity to get any questions answered, uh, as 12 00:12:08.840 --> 00:12:24.320 well. >> Okay. >> It's on Thursday, is it not? >> The 4th? >> Mhm. >> It's a Thursday. >> Just trying to figure out my schedule. >> It's got to be Could be Could be Tuesday. >> [laughter] >> Graduation with you. >> I think it's Sunday, but, you know, 13 00:12:24.320 --> 00:12:39.280 >> It is It is a Thursday. >> It is a Thursday. Thank you. >> All right. Um, meeting minutes will be reviewed then, um, and then we will get discussion items. Our school safety update standing agenda item, 51 double A extension resolution that was forwarded by finance committee today. And again, 14 00:12:39.280 --> 00:12:54.960 that's just allowing us to spend the money from the previous year's allocation. We asked attorney to give us an updated document. They said, you know, it may not be required, but at the same point they're like from a belts and suspenders, why not? Not a bad idea. Um, and then 15 00:12:54.960 --> 00:13:10.160 >> ask, since I was serving in public the beginning of this week for attorney to give us an update on the legal? I mean, if it's over completely >> No, there is just sitting right now at a, um, appeal to the Supreme Court. And no answer yet if they're going to hear the case. 16 00:13:10.160 --> 00:13:25.360 >> the regional but still in the game >> That is correct. >> Okay. >> That is correct. Um, and then, uh, bids and services, the capital projects of the greenhouse is added, um, the resolution to, um, amend 17 00:13:25.360 --> 00:13:42.640 our this current year 25-26 general fund and special aid revenue budgets that was again forwarded by the finance committee as well. Um resolution for the 2026 2027 tax levies that we're required to do uh to be able to receive our funding. Um 18 00:13:42.640 --> 00:14:00.280 resolution to approve the new upcoming 2026 2027 operating budget again with the best um information we have based on where the budget is currently. Um and then we will have our second public comment, board president closing remarks, and adjournment. 19 00:14:00.280 --> 00:14:16.080 >> We I'm missing something. Sorry, I'm really slow today. But under discussion, didn't we move the greenhouse? That was moved from finance because >> Yeah, so this is a discussion we had, correct? So, um finance said they were good with it being under consent. 20 00:14:16.080 --> 00:14:32.680 Um I don't know that in the in the original motion for curriculum, we you know, I don't remember that we said um you know, I thought it was a discussion item. Um but finance was good either way. This is a little weird thing when having two committees on the same item. 21 00:14:32.680 --> 00:14:49.600 >> No, not not the green the greenhouse. I made a motion to move it to discussion. >> is curriculum. I'm sorry, this is the science. >> The science, not the greenhouse. Yes. >> Yes, yes, yes, yes, right. Okay. >> So, from a curriculum standpoint, you know, I don't know I remember very often 22 00:14:49.600 --> 00:15:06.680 us not having a discussion on a curricular um purchase. >> Yeah. >> Um just to say we're doing it from curriculum for you know, it's it's something we're pretty transparent on. >> Okay. >> Well, again, I think one of the things that Ty has um asked that we do is to be more 23 00:15:06.680 --> 00:15:21.839 efficient with the use of our time. And I think if it's gone through curriculum, it's gone through finance, it's been vetted by staff. Uh if somebody wants to pull it off >> Yeah. >> consent, have them pull it off, but I think if we continue to do this 24 00:15:21.839 --> 00:15:37.600 >> I'm I'm good with it. I like I said and so we just said we'd bring it up at executive committee and have the conversation and so you know, so it's kind of just you Scott cuz the other two were on it already and we're good with that and so >> I said I will be watching everything so I'm going to be fully updated. >> So good with consent? 25 00:15:37.600 --> 00:15:53.120 >> that saying on consent. >> Okay, we'll have this consent item. >> Okay. Erica, the greenhouse is on there it just I updated it as soon as board finance went. I did it I just did not update the packet. >> got you. Okay, perfect. >> We're good. >> It's also a relatively small dollar >> I mean >> Yeah. 26 00:15:53.120 --> 00:16:08.960 >> relatively >> You could do that. >> It's not big dollars. >> In half a sec, I'll >> Yeah. So we're clear. We've got that then we'll go ahead and do the science. Keep that consent item. Um and we have the uh the approval of the um greenhouse as well. 27 00:16:08.960 --> 00:16:24.120 >> Yeah. >> So far. Okay. >> I think we did say with the greenhouse we wanted it on discussion so we could think >> Oh. >> It is on discussion, yeah. >> Just got it. I'm a little bit behind. >> go. Now we're we're we're struggling we're struggling today so don't New 28 00:16:24.120 --> 00:16:40.000 location, all these things we're we're getting it figured out. >> Funny. >> Just getting acclimated. >> Perfect. So >> All right, so on to next item. >> All right. So on the 29 00:16:40.000 --> 00:16:55.320 agenda there. Um okay, so we will moving on to the agenda review is there a motion? Do we Yeah. >> I move to approve the June 8th, 2026 uh regular board meeting as presented. 30 00:16:55.320 --> 00:17:11.400 Amended as amended, I'm sorry. I >> Thank you. >> Um >> I'll second that. >> Okay. Um and I'm good with that so we can move that to uh that will be the agenda set. So moving on to informational items uh HR fund 31 00:17:11.400 --> 00:17:26.360 Connie Taylor. >> Yes, so my normal staffing update as we've been sharing with you we decided this year largely based on the need because of the high number of retirees and also the competitive market that we have for teachers to start our hiring a lot earlier and that's been really successful. So I'm happy to report that 32 00:17:26.360 --> 00:17:43.360 we've today hired 32 staff members for the next year's school year. We only have one secondary opening remaining to be filled and that's a half-time part-time PE position. So if you know anyone that's interested in PE PE and health so we need a health endorsement as well 33 00:17:43.360 --> 00:18:00.200 and wants to teach at the middle school level part-time we would love to talk to them. At the elementary level we currently have just one vacancy left but we're going to continue to monitor our I'm sorry applications as they come in because always we get unforeseen 34 00:18:00.200 --> 00:18:16.560 departures during the summer so we like to have some candidates that we have already vetted so that we can pull them in if necessary over the summer months. So if there elementary teachers continue to apply we're going to continue to send out our sport card videos review and do interviews going into rest of 35 00:18:16.560 --> 00:18:32.760 this month and into June. So but feeling really really good about where we are and also the quality of candidates that we got in our applicant pools fantastic just really really good. I you know obviously we tag team in our department and sitting in we have HR reps in every interview and just so impressed with the 36 00:18:32.760 --> 00:18:48.360 the folks. In fact people that we wish we had positions for more qualified candidates than we actually have vacancies for. So that's nice to know if the event that something pops up during the summer we could tap some folks on the shoulder who've already gone through our selection process. So really really good. >> How many of the 37 00:18:48.360 --> 00:19:04.560 How many of the hires are are newbies as opposed to transfers from other districts? >> Oh jeez I would I would gather well most of the ones that I sit in are coming from other districts or other places and experience but many of our elementaries tend to be brand new folks coming in. So I would say probably 38 00:19:04.560 --> 00:19:21.040 50/50 >> Oh good. >> 50% with you with experience 50% new. >> Oh that's good and they're good candidates you're very comfortable with them. >> We're like feeling super good about about them this year. And we've already have a plan to start even earlier next year. Um part of it is the logistical 39 00:19:21.040 --> 00:19:36.440 challenge of getting all the principals out of their building on any one given day to do interviews. And so we've already set aside some dates for next year um for preliminary interviews so that we can, you know, schedule around those as opposed to trying to fit them in an existing schedule for our building administrators. This time of year is 40 00:19:36.440 --> 00:19:52.680 really hard for them to get out of the building. So Yeah, so hoping to get even more ahead of it next year. We anticipate this level of retirees to go on for several years just because we're in that bubble. So we want to be prepared to to welcome the best candidates we can. >> So it sounds like even if that number 41 00:19:52.680 --> 00:20:07.760 isn't high, we should be doing it this early anyway for quality purposes. >> Absolutely. And just, you know, competitive, you know, everybody around us was starting earlier. [laughter] Um so And we're we're a highly competitive district. So we just don't want to take ourselves out of the race. Generally, if we're competing against others, between 42 00:20:07.760 --> 00:20:23.600 our collective bargaining agreement and our salary structure and just the opportunities for growth that people see in a district this size makes us a desirable district. So >> So how how about the outside of the well, ELA, special ed? >> All filled. >> Okay. 43 00:20:23.600 --> 00:20:39.680 >> All filled, yep. >> I just noticed they weren't That's usually the exception, so they weren't on there either. >> And it's still posted? >> Yeah, we need somebody. We've got, you know, we're still looking. So >> We actually have social work interviews this afternoon. I didn't include those on vacancies because we have a super strong pool of applicants. So we're feeling really confident that we'll be 44 00:20:39.680 --> 00:20:55.960 able to extend an offer on those as well. And that's not always been the case. You guys know social workers. We've struggled with previously. So >> Well, thank you for all you have done. I mean, you just thinking outside of the box. I know you went to a couple of um events that we were the only only ones represented there. So thank you to you 45 00:20:55.960 --> 00:21:11.240 for >> No, and to Tiffany for for getting us a place at the table. And also I just have to extend to in our department Erica Lottie. She's just I say it all the time. She's amazing. And her facilitating this whole hiring process is I don't know how she kept it all straight all the time. So, but 46 00:21:11.240 --> 00:21:27.080 having said that, we still do have a couple areas in our support staff that we're looking for and our So, these are non-certified. We're looking for support folks for doing our math and reading intervention. So, they don't have to have teaching certificates. So, if you have an interest in working with our elementary kids, supporting them in math and 47 00:21:27.080 --> 00:21:43.040 reading, we're looking for those positions. And custodial, we're still going to looking for a second shift custodian and a third shift custodian. So, anybody knows somebody or we're happy to talk to them. They can either reach out to us via the application process or we're also having another round of open interviews here in this 48 00:21:43.040 --> 00:21:59.560 building on June 17th from 8:00 to 10:00 in the morning. And so, we welcome folks to come and meet us. Like I said, we have positions that pop up all the time. So, we'd love to see folks interested in working for TCAPS. And then one final reminder, speaking of our retirees, this 49 00:21:59.560 --> 00:22:15.920 afternoon we have an opportunity to honor those individuals who will be departing, moving on to another great big stage in their their lives. And so, that will be at the Montessori cafeteria starting at 4:30. And we have music by the Coralaires. So, all that kicking off, like I said, 4:30 50 00:22:15.920 --> 00:22:31.640 this afternoon. And hope to see everyone there. >> Okay. >> Good. >> One thing missing on your report, bus drivers. >> Bus drivers we're fully staffed. Now, that doesn't mean like we always take on bus drivers and bus aides that, you know, because there is a training 51 00:22:31.640 --> 00:22:48.160 process which we provide for the CDL. So, when folks unless they come to us with a CDL, there can be a little bit of a lapse between the time we hire them and we can actually get them on the road. So, keep them coming. You know, if we've got folks that are interested, we'll get them trained. So, we'd rather have more than we need than fewer than we need. >> Yeah. 52 00:22:48.160 --> 00:23:02.480 All right. >> I'm volunteering. >> What's that? >> No, I said >> We're doing our very best because as you know, Dr. Wagner has his CDL to drive a bus. We're doing our very best to keep him off the road. >> [laughter] >> That's a good thing. Um yes, I'm awesome. Well, that's a 53 00:23:02.480 --> 00:23:19.000 great report out. Any questions from the committee? >> One question. Some of the newer hires coming fresh out of college, do they ever intern with us before? >> Yeah, so one of the things that we do we host student teachers and every year we 54 00:23:19.000 --> 00:23:35.040 they're one of our greatest pipelines for hiring a man cuz it's like down in the job training. It's It's an in-person interview essentially for an entire semester. So, we've had great success with our student teachers and we're always looking to place additional ones in the district cuz they're like I said a fantastic 55 00:23:35.040 --> 00:23:48.840 pipeline. >> Okay. >> Okay. >> This is my last question. >> No, you can ask all you like. >> So, moving [clears throat] on to the next informational item, student support network to find Ginger Smith. >> Oh, thank you. So, today I'm just here 56 00:23:48.840 --> 00:24:06.920 to give a shout-out to our sunshine bus. It's always an honor to share the exciting work that our student support network does to keep the sunshine bus running and we are entering our fourth summer this year of having 57 00:24:06.920 --> 00:24:24.680 this access to food and basic needs. The schedule is set. It begins June 17th, runs through September 3rd. We always skip that week of the 4th of July, but other than that we will be on the road Wednesday, Thursday, and Friday 58 00:24:24.680 --> 00:24:42.480 each week. We have eight stops around the district. We did receive additional funding through the 2% allocation this year to provide enrichment activities. So, that is an addition to the food and supplies that 59 00:24:42.480 --> 00:24:58.760 we have done in the last 3 years. So, we will have weekly themes this year such as one is obviously back to school cuz that was easy. Bugs, I think was one of them. Let the games begin like jump ropes and 60 00:24:58.760 --> 00:25:14.640 sidewalk chalk, that kind of thing. And um, one on summer planting. So, um, with seeds and growing gardens and things like that. So, um, it thank, you know, huge thanks to the Father Fred Foundation who have uh, 61 00:25:14.640 --> 00:25:30.160 partnered with us on this program for now our fourth year. And of course, uh, to the tribe for the 2% allocation. So. It's great. >> Okay. And if you don't have it on the top of your head, but what was the number? It was 62 00:25:30.160 --> 00:25:45.880 like a very large number of interactions or I don't know what word you would use there. >> catching me off guard. I would I would definitely not hit that one on the head. >> Don't worry, you're fine. I will I would take back my question. >> [laughter] >> Um, 63 00:25:45.880 --> 00:26:02.800 any other questions of Ginger? >> It's great. >> Okay. Um, well, that's the last informational item, so we move on to uh, second public comment. I hearing no second public comment, we uh, are on to other items. Any other 64 00:26:02.800 --> 00:26:19.320 questions from the committee? All right. Well, the next Board Executive Committee meeting is uh, Thursday, July 2nd at 4:00 p.m. Uh, in the TCAPS administration, this building, the commonly known as Sabine. Um, again, I am going to just come back 65 00:26:19.320 --> 00:26:35.000 and highlight low on June 8th cuz it is going to be, I'm sure, confuse many people. The meeting starts at 4:30, but we will be starting we will be doing the procedure items and then going into closed session. And the real meeting will start at 6:00 The real business 66 00:26:35.000 --> 00:26:50.120 will start at 6:00 p.m. Um, after that closed session. And so, open session starts at 6:00 6:00 p.m. Um, and it is at Traverse City West High School Auditorium. So, it is not here. It is not at Boardman. It is not at Glenn Loomis. It 67 00:26:50.120 --> 00:27:06.360 is at West Senior High School. So, uh, I would everyone who is coming to visit come at 6:00. So. With that, do I have a motion to adjourn the meeting? >> I move to adjourn the meeting. 68 00:27:06.360 --> 00:27:13.720 >> I second that. >> I definitely support so motion meeting adjourned.