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to order. The committee would like to welcome the audience. Viewers may watch live board committee meetings online at tcap tcaps.net/board. Recorded meetings may be viewed on demand at the same address. Um so there is no public comment here today. So
we'll just keep on moving on. Uh first procedural item, we are at the draft meeting minutes. Uh, are there any changes to the draft meeting minutes? If hearing none, then those will remain as posted. Uh, and then board policy updates, I'll defer to Connie Taylor.
Yeah, we did a lot of leg work last week um or the board meeting, I guess it wasn't last week, it was on Monday. There was one thing still remaining out there um that Trusty Pack had asked that we look at potential revisions to the sex ed um policy. And I had said I would go back because I was pretty certain
that much of that was statutory and related and we were not able to change it. So I need to make one minor correction to my original statement to trustee pack and me too because I kind of forgot about this but you know just transparency. I came back and pulled up all the re
related statutes and the only element that is actually required that the district do education on is the communical disease portion with HIV and AIDS. Yes. And so districts have the option at the end to offer the um the full sexed
curriculum which this district has done for a number of years and then they have the very you know procedural things that you have to do in order to develop that curriculum. You know the committee how often it needs to be reviewed and that's really what our policy reflects and it has to reflect that because the board
has in fact elected to offer sex education um with as part of the TCAPS curriculum as an elective. So, I just wanted to put it out there that so long as that continues to be the the will of the board that our policy really cannot be changed as it is written. But I
wanted to correct myself and to say that that when she indicated that the sex ed is voluntary or it technically is with the exception of the communical disease portion. So, I wanted to share that with executive committee if anyone wanted to, you know, reconsider whether or not the
district continues to offer that that that's completely the district's prerogative. But so long as we do, our policy needs to read as it's written. Huh. I always thought that was all part of state polic. Honestly, I long ago I knew that that piece of it and I'd kind of forgotten that part and
so I stand guilty as is corrected as well. I came walking into Dr. Viter's office with some statutes and I'm like um I think we there's a little bit of an adjustment we need to make on some of the statements made. So I'll in my superintendent report I I plan on addressing that.
Okay. um as well just so know and then the policy will be there. Okay, got it. Did you let Beth know? No, I will though. Okay. Okay. Um so at this point I don't have any recommended changes to the current policy. It just you know if we continue to stay the current path then the policy
needs to contain the information that it does. Okay. Um but if if we went in a different direction we would need to look at a different policy. Okay. Um should that needs to be moved back then to the to our full board for approval then on? Well the policy isn't anyway. Okay. So I think that having it as a
discussion item was a good idea. Okay. You know, in that aspect just to reaffirm the board's position on doing it. Yeah. Technically still not too late if the board changed the reverse course. You know, it's there. But I think it's important to have that just to identify that and stand corrected on the on the
law and the board's commitment. Okay. Perfect. Will you just make sure that Tammy that that gets added to a a discussion item? That's great. Um but other than that, that is the only policy update that we have is we've already approved all the other updates. So perfect.
Okay. Excellent. Excellent. Um any questions? Okay. Uh so we'll go on to uh the September 8th agenda review and I will defer to Dr. Vaner. Okay. So we'll have our call to order, our pledge, our approval of the agenda. Um we are recognizing um StepUp Northern
Michigan. uh at this point I believe we've confirmed that they will be there from that standpoint. I know that's a question you had had for me. Yeah. Um and so um we will have them here and talk about the long-standing commitment they've had especially to Trevor's uh city high school.
And so we are excited to recognize them. We'll have our first public comment legislative update and district highlights. We will have report outs on our curriculum, finance and executive committees. Um we will have um
thank you. We have our a board office hour report out um that you have tonight I believe right? Um and then uh under consent currently we have the course catalog again uh went through uh the curriculum committee. We do not have any updates this month but
we always keep it as a standing agenda item. Uh our meeting minutes and then under discussion as always our school safety update. We have the bid services and purchases for the saving change order that was discussed in finance today and approved to pull to the bring
to the full board. Uh we have the board sex education policy that we just talked about. So we'll make sure to have clarification on that with the policy as we just discussed. Um and currently we have ratification of contracts. Um the only one that's still there, the TCA has yet
to get a complete vote on whether that is. So if for some reason that was uh not there, we would inform the board, but tenatively this is what we have right now on there um for the board to have discussions on. Um and then we have
um the public comment number two and then our board president closing remarks and adjournment. I currently do not have a close session on here. I'm still waiting to see if I do get correspondence from uh our uh lawyer at Trune. Um, if that happens, I'd like to
reserve the right to add that if I do in fact get that. If I don't, um, we will not go into close sessions because under OMA, it's required to have that attorney, uh, communication for the board to go into close session. So, okay. Yeah. Um, so at this point, that is what we have for the agenda.
Okay. Great. Yeah. And I would say absolutely add it on if you I mean added into the agenda. Are we going to bring the strategic plan to for action? That is a question. I believe we did discuss that. Yes. So, we do want to put I don't believe so.
I won't put that on there. Sorry, I must have erased it accidentally. It was on there after that. Yeah. Perfect. Okay. So, we'll have that. Um I did have, you know, a question today that I know that Beth proposed to the
whole board um for the strategic plan. So, I do still plan on bringing that as a discussion item still before any kind of vote on it that was asked about a special education um metric, but again, it'll be the board's privy, you know, if they want to entertain that or not, but
I do I did plan on um at the board meeting just before that to throw that out there that it was talked, you know, discussed by a board member. So just because of om and all that not corresponding any kind of email back to the board anything that it would have to be discussed in at this point it's a
full board meeting. Okay. So that's it. Okay. Got it. All right. Any other questions? Um okay. So then uh firstformational item human resources to county Taylor. All right. Our staffing update that we
do every month. Um feeling really really good about where we are with staffing. I know I should knock on some wood, but I, as you know, the board um had considered and looked at the number of splits in the district and had essentially given Dr. Van Wagner authorization to to seek out some staff members to potentially
dissolve some of those splits. Um, and I can tell you that we were very fortunate. I I would have lost a bet um because of where we were late in the season, but we hired our last teacher last Friday. We were able to dissolve five of the splits that we had with additional teaching staff and really
happy about the quality of candidates and it's important we have four and then one's a student teacher that we're using under a sub that's with two really strong fifth grade teachers that are going to be a mentor. Um so it's really four certified correct at this point that we were able to find.
Um we do still have two that you know I'm not in love with. We have uh at um both uh Westwoods and at Willow Hill, we have two a second and I think a third grade sitting out there with some high numbers. Um we do have aids, three-hour
aids in those classes. Um but at this point, you know, talking kindly this morning, we do not like we exhausted our last possible like late applied candidate on Friday. Um I had some a parent actually emailed the whole board just a little while ago. um a group of
parents. And so what I had said is at this point there's a combination a we have no state budget to really know if there are additional resources and more importantly we do not have a quality teacher that's in our pool right now to put in front of kids and I think that you know we are we are very much in
belief that we're not going to put a bad teacher in front of kids just to try and lower numbers. Um so we've got those as best we can. And I have told the parents that once we get a state budget and if finances are there to bring to the board, I'm willing to have another conversation. Again, I I think after
five weeks when we probably have a state budget, it's going to be even it's impossible to a point now of having quality candidates. I can't fathom. But you never know with Coastg Guard families move in that we would visit that with the board, you know, at that at that point once we have a budget and
we know um but at this point we are literally days away from this point. So, I've staffed it the very best we can with the candidates we have across the district. Um, and uh, you know, the the class that we had, we had a teacher that that we had hired and left, we had to
replace those at central grade that Friday that we had our last candidate in the pool that we felt quality that it was a late applicant. Um, the posting still sitting right now, but I just uh, as board members get questions and stuff, it just that's literally where we stand from an HR standpoint. Well, thank
you for listening to the board and and dissolving the five slits that were there. Um truly I think um yeah, so we understand, you know, I mean obviously we no budget and it's hard to make those calls and like you said without staff. I
mean so. Wow. Okay. Any questions on that T? No. No. Yeah. I think I hope we kept you well informed of where all the sections were. you know, numbers are pretty much where, you know, that that's been the last few weeks and um you know, we did have a
couple kids less at Westwood, so that got a little better than it was. Um but, uh it's where we stand right now. Okay. Okay. So, that's really from an instructional standpoint. Our certified teaching staff, they were back this week. Um we had them in for in their buildings on Tuesday and all district
training yesterday and then today in in building training. So, it was great to see everyone at Central High School yesterday. I just want to shout out to the CNI team and to Tammy for organizing the day yesterday and for all of our sponsors who came and provided food and snacks and lunch for all of our staff. I
mean, there's, you know, close to 500 teaching staff and so it was a lot. We also had a number of if you remember previous years our opening day we'd have people around the track and because we decided not to do the opening day like ceremony this year. We still wanted to engage those partners and so many of
them were at Central High School yesterday participating um our staff were able to go around and visit all of them. Um they donated some door prizes which we made available to all of our staff. So um I think staff were pretty positive about the new format and I just you know kudos to the CNI team and to
Tammy for pulling that off yesterday. was no small endeavor, but very very exciting to see all the the teaching staff, all the staff back. I've been able to go to the opening meetings for a number of our different groups and everyone is looks rested and ready to to get back at it. So, we're excited to have them.
I think our format this year of of uh you know, the first day was in buildings and so they had staff meetings and had time in their classrooms. Um feedback we've had just standing there as teachers like they just loved that opportunity and then had the all day yesterday. Real shout out to Jimmy
John's, especially Josh and his wife. They donated 500 sandwiches. Wow. Wow. You know, to the teaching staff to be able to have lunch. Wow. And chips and cookies. They got up at 6:00 a.m. had their team making sandwiches and all that. Just they are so supportive of our schools and just thank them so much.
Yeah. Um Kelly and RCI, I mean, she ran ragged for days to pull off all that. The Oriana socks were popular, you know, as a giveout item across. was pretty cool. But just tons and tons of positive feedback and PD
today. Today I had the chance to go over all of our uh middle school folks were over at East today um um or West rather middle school. So we got to see all them and all the principles working together across the buildings and just uh that and had the chance to go to staff meeting at West High School. It was
great. Just uh really really good sessions I feel the last three days. Right. Good. Exciting. Yeah. Very exciting. So really what we're looking from as a certified staff or teaching staff, we do have one full-time um building sub available. So
that's on our website. And from our ASME, our maintenance custodial grounds, we have a couple just a couple vacancies in our custodial ranks both at Central High School, a second and third shift. These are all full-time. Uh a bus mechanic still vacant full-time. And then we also have a lead maintenance
technician, a full-time position within our ASME group. So, those are all on our website. And then in our instructional or TC capsule ranks, we have a number of part-time instructional assistant positions available. Um, media parapro, split support, noon duty, extended care,
extended daycare, and we also have one full-time toddler room assistant at Monasuri available. So, we encourage folks to go where our team are in interviews all day every day trying to get those filled and in. But overall, compared to previous years, um we're
feeling really, really good about where we stand from a staffing standpoint. Um and then we are continuing to do our open interviews and I will tell you, you know, they work because we had a special ed opening and we had a gentleman walk in at one of our open interviews, a special ed teacher. Um so we were able
to fill one of our elementary vacancies and um and so our next coming up are here in this building. We do them on Wednesdays. Next one is September 17th. um we do we alternate AM and PM. So the se 17th is from 8:00 a.m. to 10:00 a.m.
And then the following month um October is um October 15th and those are 3 to 5:00 p.m. right here in this building and you'll sit down and talk to someone about our vacancies and u we've been really really pleased with the candidates that are just coming in to see us. So please continue to do so.
What was that? October day. October 15th. 15th. Okay. Perfect. All right. And that's what I have for staffing. Good. Well, it sounds great seeing as how we're just a couple days away from our first day of school. So, it's good job. I'm sure you've been working so
hard trying to fill all those positions. So excited to get the year off on the right foot. It's the HR team the best I've ever worked with and they're phenomenal. And this time of year, they all deserve a vacation. Everybody taking a little bit of a breather this last weekend before we go
into the school year. but like literally marathon interviews and identifying candidates and making offers and onboarding and planning our new teacher orientation and presenting at our new teacher orientations. I mean, everybody's just all hands on deck. So, a very, very appreciative.
That's great. Good, good, good. Well, excellent. Thanks for the update. Um, and any other items? Anything else? Okay. So, I will adjourn. Our next our next uh exec meeting is October 2nd 4:00 in this room and other
than that I'll jer