--------- [music] [music] [music] [music] [music] [music] [music] [bell and music] [bell] [music] [bell] >> I call the Board Executive Committee to order. The committee would like to welcome you audience. Viewers may watch
live board meetings online at tcaps.net/board. Recorded meetings may be viewed on demand at the same address. Uh no public comment uh for the first section, so we'll move on to procedural items and uh the draft meeting minutes
portion. Um yeah, they look good to me. All right. Um This way I approve. Usually we we leave them as posted, but we do have Oh, yes, because of our training protocols. So, do we have
someone who move to approve those? >> I move to approve the committee meeting minutes from February 26th, 2026. I second it, even though I wasn't here. Okay. Um I was not uh there either, I do not believe. So, that is uh motion passes. I I also approve, so motion
passes. Uh moving on to It's weird. Sorry. The uh TCAPS uh staff appreciation special recognition funds to Dr. Foreman. Okay. So, um we are coming up on um
National Teacher Appreciation Week, but at TCAPS um we like to try and acknowledge all of our our staff. Um so, we have a uh recognition that we'd like the board to um put on the agenda to um acknowledge all
of our staff. Um we are excited to be able to have um some just a small token of our appreciation that we are going to give to staff that we have uh uh Tammy's been working on. Um we have with some lanyards that have TCAPS and some uh
keychain kind of things that um are labeled with our branding and that element, so we're excited um moving that, but um we would like the board to um move that uh special recognition on. Okay. Perfect. I move that the TCAPS uh staff
appreciation special recognition be moved to discussion for the April 13th uh regular board meeting. I second. All right. Um I am also in favor, so uh yes, yes, technically yes. Sorry, with the new process, I'm still adjusting to the how this should
flow. >> Staff and finance, Scott doesn't vote, so he'll take a motion and a second, and then he is the committee chair, just will pass or fail. Okay. That's fine as well, so I just motion passes, that's good. I did as I I was trying to look a good way of doing it, so okay. So, we'll
say motion passes on that as well, and uh move that to the uh full board. And then [snorts] uh obviously moving on to the next item is the agenda review for the April 13th meeting. Yeah, so we'll go through. So, for the agenda,
um we have uh our call to order, our pledge, our review of the agenda. Um we have recognition. Um as I had talked to you about in curriculum, uh we are going to have our Montessori 7th and 8th grade orchestra here. Never had a music crew here, so they're going to set
up uh right in the end of hallway here. And as people come in, they'll be playing during that time. And then once we start the board meeting, they'll come in and we will recognize uh our or Montessori orchestra. And then we also have our um quarterly Compass Awards uh that we'll be
recognizing. We have our first public comment. We'll have our superintendent's report with legislative and district legislative update and district highlights. We will have our board committee reports um that will go out. Uh again, we have with the items on the consent agenda um of the
district course catalogs, some field trips coming up. We have bids for uh district vehicle um that is there that was uh forwarded by finance earlier today, as well as a facilities field groomer. Um we will have our meeting minutes as
well on the consent calendar there. Under discussion items, we have our our school safety update is a standing item. Um again, the staff appreciation item that the board just uh put forward. Uh this is in order. Um then we have a donation from Mission Hill Church that
also was um again uh um I recommended to be put on the agenda as a discussion item uh at finance earlier this morning. Um and our second public comment. And board president closing remarks and adjournment.
The Mission Hill donation, that's for over 20,000. >> It is. It's just over 20,000, and uh again, that's their uh Christmas time offering. They did it last year. Um I had mentioned earlier before, normally they don't do the same organization twice, um but they did this year for us.
They gave it a second time. And so again, per board policy, we'll recognize them uh at a board meeting. All right. Any questions on the agenda? Is your just a question on the sustainability? That's just a report out now with our
finance committee, correct? Okay, got it. Got it, got it. Okay. >> [snorts] >> All right. Um And I have a quick question. [snorts] Is that our second field groomer? No, it's our >> another one? We had a painter before that you're thinking of.
>> That's right. Yeah. Yeah, no, we had the painter before. This one This one grooms it, has the aeration. Um you know, we've struggled to keep our fields, especially since we brought West and Central from the last bond on on um line with that. And so, it's pretty expensive to have
that done professionally every year. So, what we've done is we've just done it every other year that we have uh the turf uh services company come in and do all of that. So, by this, we're hoping to be able to keep them up a little bit better. We've never been able to do our middle schools without the money. We
just have never had it. Or elementary. Or elementary. So, this gives us an opportunity to start taking care of those better. And even in the off year, it helps our varsity fields that we've had to spend a little bit more cuz sometimes they're in a little rougher shape because they're waiting 2 years. So, this may even save us some money and
not have such an expensive bill when they come to give us a quote for every other year to do some of these fields. We had a pretty um lengthy discussion about it this morning at finance. So, if you watch finance, cuz um
yeah, our like I said, our elementary and middle school are in super rough shape. I mean, Trevor Heights, they were saying that you can barely see the baseball diamond. And so, hopefully this will help. This helps to tear that up and and rip it almost like a um a uh
um A rototiller? A rototiller, thank you. Yeah. Um it'll help do that and bring all the grass and stuff out of that dirt, and so that it's able to be, you know, smooth from that element. Um Any other agenda questions?
Um I don't think so. Do I have a I >> I move to approve the April 13th, 2026 regular board meeting agenda as presented. I second. All right. So, the motion passes. Moving on to informational items, HR department, Connie Taylor.
Thank you very much. Just a staffing update for you. Um I mentioned at our last meeting that we were in the middle or conclusion of our selection process for the new principal at Cherry Knoll Elementary. So, I'm happy to report that we are going to be recommending to the board for Monday night for your approval
the hire of Tony Pascoe as our new principal at Cherry Knoll. Tony has numerous years of experience at the elementary level both net in our both you in the United States and internationally. So, he has a very, very broad exciting background, but he's from Michigan. So, looking forward to coming
back to his roots and coming back to the area. Um we're super excited of, you know, obviously pending board approval, but we'll have some time for him to shadow Dr. Dirks before she goes off into retirement land and has an opportunity to meet with some of the staff and get to know them as we move into the summer months. So, really
really pleased with the hiring process and we thank not only the community members from Cherry Knoll, the staff members, union leadership, our administrative team for participating in that selection process. It was very very good and we were fortunate to
have several strong candidates which makes us hopeful for future retirements and folks who are interested in coming on to our administrative team here at TCAPS. Just working finishing off our mission based budget. We started today with our secondary leadership team to look at our vacancies
at the secondary level. We've had positions posted for quite some time because as I've shared previously it is our goal to get way ahead of the hiring season this year identifying our need early getting our applicants in front of us so that we can get those hires made long before we go into the
summer months because as you know we're still in the middle of a teacher shortage. So we actually do have vacancies in all of our core subject areas. So that being math, science, English language arts, social studies, Spanish,
and PE. We also have counselor vacancies and so a social worker vacancy. And we have several elementary. So we haven't concluded our elementary mission based budget meetings yet but preliminarily we've identified several based on a number of retirees and folks that we know that we're going
to need to replace. So again I reiterate all of those have been posted. We're taking applicants. Part of our process is as we get applications in we send a Spark Hire which are video interviews for folks to send back into us so that we can do that initial screening
through those videos and then we are starting to set up in person. So for individuals who are who are interested who might just be waiting on pushing the the submit button I encourage you to do that because after today's meeting we're going to get those secondary set up within the next two to three weeks so
that we can get those selections finalized. Another position I just want to highlight that is out there is we have a pupil accounting assistant. And pupil accounting is our way of identifying a number of students within our districts both you know through our enrollments
and we have seen such an increase through our Compass Learning Centers and students doing that online enrollment needing that assistance to support that program and also to provide our community with some consistency in terms of summer enrollment opportunities. So
this individual will be year round so we will have someone designated to do student enrollments all summer long. They will be housed we're still trying to determine whether it be in our new administration building or in one of our local buildings but we'll get that information out to the community. So for individuals who are moving into Traverse
City and want to get their students enrolled over the summer we don't have to delay until our regular administrative assistants return in August. So we're excited about that but we're also looking for applicants for that position. So someone who's very detail oriented
we'd love to have them apply as well. This month because we are transitioning from the Sabin administration building to the new administration building located at two Sabin. You said from Sabin. >> Oh sorry from Sabin to our new administration building which is located
at 275 Cass which for an individual community might know that is the previous Sabin um Sabin What do we call it Sabin data center? >> Yeah. Previous elementary >> Elementary now data center. It will now just be called the Traverse City [clears throat] Area Public Schools
Administration Building. We're in the middle of that transition so if you walk through this building you will see a lot of boxes, you'll see a lot of things packed up and ready to go. So we're hoping to be settled in there by the end of next week. So because we've been a little bit in flux we do not have open interviews scheduled for
the month of April but we will be getting those that information about our May dates out as soon as possible. And again those will be held at the Sabin building at 275 Cass Road. So we're anxious to get there. So also just to announce to folks that because of that
transition we're also delayed in doing some of our on site fingerprinting. And so as individuals reach out we'll get those scheduled as soon as we have all of our new equipment set up in the in the new location. And the last thing I wanted to share is that we have all of these vacancies because we have a number of people
retiring this school year. We've shared that as we've gone on. Unfortunately we've had some early notification which has allowed us to plan but we also get to celebrate all of those folks who are going to be retiring from us. So just as a save the date it's May 28th so just a little over a month away
from 4:30 to 6:00 and again we'll do that at the Montessori Montessori building. So again May 28th 4:30 to 6:00 please come out and celebrate the number of years of service for some outstanding folks who are moving on to the next phase of of their
lives and we're super excited for them. And is it going to be at Montessori school? >> Montessori yes. And also on that retirement I heard we hired someone for Wes's position. We have. >> It's they said it this morning super fast I think I heard an Anna but I I don't Yeah I was just going to say I
it's Anna it's Broner. Broner Broner was like I know it but I don't. So Anna will be new so relatively new to the school environment that comes with a very extensive financial background. I know as assistant superintendent Travis Hills very excited to have her on the team.
And again because we've known about his retirement this gives us an opportunity to do some shadowing because those positions tend to be highly complicated. So she'll need to learn from all of Wes's knowledge. So we'll have a little bit of an overlap in the positions before he actually leaves us I believe
on June 30th. So We're excited I think she starts next week. And again Monday all of our offices will be over at the new administration building. Do we know where she's going to sit? >> [laughter] >> She's She's in the old building as well too.
>> [laughter] >> That's right. We just find out with Yeah. >> [clears throat] >> I probably should now mention though that the superintendent's office as well as some of our curriculum and instruction and foundation folks are going to remain in this building because their portion of the new administration
building has not yet been completed. So through the summer months and again our Board of Education meetings will continue to be held here through August correct? The June meeting will be the last I think our August I I think will I think it'll be our first meeting but we're still going through that. Either August or September
will be at Sabin and then from there we are looking at equipping the little theater at West Middle to be able to have board meetings so we have a bigger environment. So But for at least the next couple of months you'll know where to find them but you'll find the superintendent here in this building.
>> I texted Tammy this morning I'm like are our committee meetings still at board office? I know. We will let you know when it's not. Lots of work going on in this building because as everyone knows we'll be moving the central grade staff and
students over here during that renovation period so they're busy getting it ready for students again. So So superintendent may be bouncing around from office to office while that occurs but We'll be fine. Got it. All right.
Any other questions on HR? Hearing none and no additional public comments so any other items? You know question now on it says board policy 2504 do you That is actually the
bottom of the public comment discussion I believe. Okay okay okay right here outlined in policy 2504 I got you okay. I saw the same thing and I panicked for a second because I thought >> [laughter] >> I also saw the same thing and was worried at first and then
I figured that out so you were not You were not alone. >> [laughter] >> Um No I think that's it so I will move to adjourn the meeting. Okay so the next before we the next board executive committee meeting is Thursday April 30th at 4:00 p.m. in this room.
We motion to adjourn the meeting. Can I have a second there Beth? You got a second. All right then the meeting is adjourned. Part: 2
Heat. Heat. Heat up. of the board executive committee to order. The committee would like to welcome the audience. Viewers may watch live board meetings online at tcaps.net back/board. Reported meetings may be
viewed on demand at the same address. Uh no public comment uh for the first section. So we move on to procedural items and uh the draft meeting minutes portion. Um yeah, they look good to me. >> All right. Um
where did I approve? Usually we we leave them as posted, but we do have Oh, yes. Because of our protocol. So, do we have uh someone who move to approve those? >> I move to approve the committee meeting minutes from February 26, 2026.
>> Second it even though I was >> okay. Um I was not uh there either, I do not believe. So that is uh motion passes. I I also approve. So motion passes. Uh moving on to
that's weird. Sorry. The uh TCAP staff appreciation special recognition deferred to Dr. Moangman. >> Okay. So um we are coming up on um National Teacher Appreciation Week, but at TCAPS um we like to try and acknowledge all of our our staff. Um, so
we have a uh recognition that we'd like the board to um put on the agenda to um acknowledge all of our staff. Um, we are excited to be able to have um some just a small token of our appreciation that we are going to give to staff that we
have uh Tammy's been working on. um with some lanyards that have tecaps and some keychain kind of things that um are labeled with our branding and that element. So, we're excited um moving that, but um we would like the board to
u move that uh special recognition. >> Okay, >> perfect. I move that TCAP's uh staff appreciation special recognition be moved to discussion for the April 13th uh regular board meeting. >> Second. All right. Um I am also in
favor. So uh I guess technically yeah sorry with the new process I'm still adjusting to like how >> this should in finance Scott doesn't vote so he'll take a motion in a second and then he is the committee chair just will pass or fail.
>> Okay that's fine as well. So I just motion passes. I did I was trying to look a good way of doing it. So okay so we'll say motion passes on that as well and uh move that to the uh for board and then uh obviously moving on to the next
item is the agenda review for the April 13th meeting. >> Yes. So move through. So for the agenda um we have uh our call to order, our pledge, our review of the agenda. >> Um we have recognition. Um as I had
talked about in curriculum, we are going to have our monastery seventh and eighth grade orchestra here. I've never had a music crew here. >> So they're going to set up uh right in the end hallway here. >> And as people come in, they'll be playing during that time. And then once we start the board meeting, they'll come
in and we will recognize uh our orch our monatory orchestra. And then we also have our um quarterly compass awards uh that we'll be recognizing. We have our first public comment. We'll have our superintendence report with legislative and district uh legislative update and
district highlights. We will have our board committee reports um that will go out. Uh again, we have the items on the consent agenda um of the district course catalog, some field trips coming up. We have bids for uh district vehicle um
that is there that was uh forwarded by finance earlier today as well as a facilities field groomer. Um we will have our meeting minutes as well on the consent calendar there. Under discussion items, we have a our school safety update is a standing item. Um again the staff appreciation item that the board
just uh put forward uh the committee did rather. Um then we have a donation from Mission Hill Church that also was um again uh um recommended to be put on the agenda as a discussion item uh at finance earlier this morning. Um and our
second public comment and board president closing remarks and agenda. >> The Mission Hill donation that's for over 20,000. It is. It's just over 20,000. And uh again, that's their uh Christmas time offering. They did it last year. Um I had mentioned earlier
before, normally they don't do the same organization twice. Um but they did this year for us. They gave it a second time. And so again, per board policy, we'll recognize them uh at our board meeting. >> All right. Any questions on the agenda?
is your um just a question on the sustainability. That's just a report out now with our finance committee, correct? Okay. Got it. Got it. Got it. Okay. >> And I have a quick question. Is that our second field groomer? >> No. We have another one.
>> We had a painter before that you're >> That's right. This one. This one grooms. It has the ariation. um you know we've struggled to keep our fields especially since we brought West and Central from the last bond on on um line with that and so it's
pretty expensive to have that done professionally every year. So what we've done is we've just done it every other year that we have uh the turf uh services company come in and do all of that. So by this we're hoping to be able to keep them up a little bit better. We've never been able to do our middle
schools without the money. We just have never had it >> or elementary >> or elementary. So, this gives us an opportunity to start taking care of those better and even in that off year to help our varsity fields that we've had to spend a little bit more because sometimes they're in a little rougher shape because they're waiting two years.
So, this may even save us some money and not have such an expensive bill when they come to give us a quote for every other year to do some of these fields. >> We had a pretty um lengthy discussion about it this morning and at finance. So, if you watch finance because um
yeah, our like I said, our elementary and middle school are in super rough shape. I mean, Trevor's Heights, they were saying like you can barely see the baseball diamond and so hopefully this will help >> this helps to tear that up and almost like a um a uh um
>> roer. A ro tiller. Thank you. Yeah. Um, it'll help do that and bring all the grass and stuff out of that dirt and so that it's able to be, you know, smooth from now on. >> Any other agenda questions? >> So, do I have a
>> I move to approve the April 13, 2026 regular board meeting agenda as presented. >> I second. >> All right. So, motion passes. Moving on toformational items. HR content Connie Taylor. >> Thank you very much. Just a staffing update for you. Um I mentioned at our
last meeting that we were in the middle or conclusion of our selection process for the new principal of Cherry Null Elementary. So I'm happy to report that we are going to be recommending to the board for Monday night for your approval the hire of Tony Pasco as our new principal of Cherry Null. Tony has
numerous years of experience at the elementary level both in our both in the United States and internationally. So he has a very very broad um exciting background but he's from Michigan. So looking forward to coming back to his roots um and coming back to the area. Um we're super excited, you know, obviously
pending board approval, but we'll have some time for him to shadow Dr. Dirks before she goes off into retirement land and has an opportunity to meet with some of the staff and get to know them as we move into the summer months. So really really pleased with the hiring process and we thank uh not only the community
members from um Cherry Null, the staff members, union leadership, um our administrative team for participating in that selection process. It was um very very good and we were fortunate to have several strong candidates which makes us hopeful for future retirements and folks
who are interested in coming on to our administrative team here at TCAPS. Um just working finishing off our missionbased budget. Um, we started today with our secondary um, leadership team to look at our vacancies at the secondary level. We've had positions posted for quite some time because, as
I've shared previously, it is our goal to get way ahead of the hiring season this year, identifying our need early, getting our applicants um, in front of us so that we can get those hires made long before we go into the summer months because, as you know, we're still in the middle of a teacher shortage. Um, so we
actually do have vacancies in all of our core subject areas. So that being math, science, um English language arts, social studies, Spanish, um and PE. We also have counselor vacancies and so a social worker vacancy. And we have
several elementary. So we haven't concluded our um elementary missionbased budget meetings yet, but preliminarily we've identified several based on a number of retirees and folks that we know that we're going to need um to replace. So again, I reiterate all of those have been posted. We're taking
applicants. Part of our process is is we get applications in, we send a spark hire, which are video interviews for folks to send back into us so that we could do that initial screening um through those videos and then we are starting to set up in person. So for individuals who are who are interested,
who might just be waiting on pushing the the submit button, I encourage you to do that because after today's meeting, we're going to get those secondary set up within the next two to three weeks um so that we can get those selections um finalized. Um, another position I just want to highlight that is out there is
we have a pupil accounting assistant and pupil accounting is our way of identifying a number of students within our districts both you know through our enrollments and we have seen such an increase through our compass learning centers um and students doing that online enrollment needing that
assistance to support that program and also to provide our community with some consistency in terms of summer enrollment opportunities. So, this individual will be year round. So, we will have someone designated to do student enrollments all summer long. They will be housed. We're still trying
to determine whether it be at our new administration building or in one of our local buildings, but we'll get that information out to the community. So, for individuals who are moving into Trevor City and want to get their students enrolled over the summer, we don't have to delay until our regular administrative assistants return um in
in August. So, we're excited about that. But, we're also looking for applicants for that position. And so someone who's very detail oriented um we'd love to have them apply as well this month because we are transitioning from the Sabin administration building to the new administration building located
>> at to Sabin. You said from S. >> Oh sorry from Sabin to our new administration building which is located at 2075 Cass which for individuals community might know that is the previous um Sabin um >> uh what do we call say data center
previous elementary now data center. It will now just be called the Tara City area public schools administration building. We're in the middle of that transition. So if you walk through this building, you will see a lot of boxes. You'll see a lot of things packed up and ready to go. Um so we're hoping to be settled in there by the end of next
week. So because we've been a little bit in flux, we do not have open interviews scheduled for the month of April, but we will be getting those that information about our May dates out um as soon as possible. And again, those will be held at the Saven building at 2075 Cass Road.
So, we're um anxious to get there. So, also just to announce to folks that because of that transition, we're also delayed in doing some of our on-site fingerprinting. Um and so, as individuals reach out, we'll get those scheduled as soon as we have all of our new equipment set up in the in the new location. And the last thing I wanted to
share is that we have all of these vacancies because we have a number of people retiring this school year. We've shared that as we've gone on. Fortunately, we've had some early notification which has allowed us to plan, but we also get to celebrate all of those folks who are going to be retiring from us. So, just as a save the
date, it's May 28th. So, just a little over a month away um from 4:30 to 6:00. And again, we'll do that at the Monasuri um Monastery Building. So, again, May 28th, 4:30 to 6:00, please come out and celebrate um the number of years of
service for some outstanding folks who are moving on to the next phase of of their lives. So, we're super excited for them. >> And is that going to be at Monasuri School? >> Monatory. Yes. >> And also on that retirement, I heard we hired someone for Wes's position. >> We have.
>> It's They said it this morning super fast. I think I heard an Anna, but I don't. >> Yeah. I was just going to It's Anna or >> Ron? Ron was like, I know it, but I don't. >> So, Anna will be new, relatively new to the school environment, but comes with a
very extensive financial background. I know. um assistant Superintendent Thomas Hills. Very excited to have her on the team. And again, because we've known about his retirement, this gives us an opportunity to do some shadowing because those positions tend to be highly complicated. So, but she'll get to learn
from all of Wes's knowledge. Um so, we'll have a little bit of an overlap in the positions before he actually leaves us, I believe, on June 30th. So, we're excited. I think she starts next week. Um going back Monday, >> all of our offices will be over at the new administration building. Yeah.
>> Do we know where she's going to sit? >> That's right. >> Just find that one. >> I probably should though mention though that the superintendent's office as well as some of our curriculum instruction and um foundation folks are going to remain in this building because their
portion of the new administration building has not yet been completed. Um, so through the summer months and again our board of education meetings will continue to be held here through August. Correct. Or >> the June meeting will be last I think August I I think will I think will be our first meeting but we're still going
through that. Either August or September um will be at Sabin and then from there we are looking at equipping the little theater at um West Middle to be able to have board meetings so we have a bigger environment. So, >> but for at least the next couple of months, you'll know where to find them.
But you'll find the superintendent here in this building. >> I texted uh Tammy this morning. I'm like, are our committee meetings still at >> board? I was thinking when I go and we'll let you know when it's not. >> Yeah. Lots of work going on in this
building because as everyone knows, we'll be moving the central grade staff and students over here during that renovation period. So, they're busy getting it ready for students again. So, no, superintendent may be bouncing around from office to office while that occurs, but >> we'll be fine.
>> Got it. >> All right. Any uh any other questions on HR? Hearing none and no additional public comments. So, any other items? >> You know, a question though on it says
board policy 25504. Do you see >> that is actually the bottom of the public comment uh discussion I believe. Okay. Okay. Okay. Right here. Outlined in 504. I got you. Okay. Cuz I was like I saw the same thing and I panicked for a second because I thought I knew that
was I also saw the same thing worried at first and then I figure that out. So you were not >> you were not alone. >> Um >> no I think that's it. So I will move to adjourn the meeting. >> Okay. So, the next before we the next
board executive committee meeting is Thursday, April 30th at 400 p.m. um in this room. Um we have motion to uh adjourn the meeting. Do we have a second there, Beth? >> We've got a second. >> All right, then. The meeting is adjourned.