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meeting of the board executive committee to order. The committee would like to welcome the audience. Viewers may watch live board committee meetings online at tcats.net/board. Recorded meetings may be viewed on demand at the same address. Um we have set aside this time for public comment.
I'm guessing there's no public comment. So we'll move right into procedural items. Uh so right now we are at the draft comm um meeting minutes uh portion of the agenda. Are there any changes from the August 28th meeting?
No changes. The minutes will remain as posted. Uh next item board policy updates. So I will refer to Dr. Van Wagner. >> Okay. We have one policy update this month. So uh it is um 5300 that is
related to student enrollment, attendance and records. So this is um our policy on compulsory attendance absenteeism and truency. Um one piece that I identified in our strategic plan is looking at uh students that are um have excessive absences. And so what
this policy revision does is align with MDE's definition of uh of the uh excessive absences and and so aligns with as that enters our system and as we build our systems around uh working with parents and staff
on that it makes it clear exactly of what excessive absenteeism is. >> Yeah. So, did just to clarify, did MDE update their definition this past year? >> No, but our policy was not aligned to it. >> I see. Well, it's a good change. I like
it. You knew I would. You knew I would. >> And John, just from a clarification, uh, TCAPS we've always had. Has it always been a 10 excused or unexcused? Um, >> it is not. It is not. It really was more aligned. Uh, if I remember right, it was
actually a little bit more, but it was all unexcused. >> The definition does not define it that way. So, we felt with that we're going to be flagged for that's the metrics going to be used. Let's align the metric that's being identified to our board policy. >> Okay, that's exactly what I thought. So,
um, so thank you. Thank you for the clarification. Do you guys have any questions on that? >> No. >> Thank you. >> No. Okay. So, we can I think we can add that to the consent calendar if you guys are okay with that to approve at the full board. Okay. Perfect. Okay. Thank
you. Uh okay, next item we will um sorry is it right into the agenda review? Hold on a second. Okay. Yes. So, uh next is the item uh agenda review for the October 13th meeting. Again, I'll defer to Dr. Van
Wagner. >> Yep. Okay. And Tammy, may I have to help me out because I know we made a couple decisions this morning, part of what went consent and I think I got that, but in case Tammy, correct me. >> Okay. >> Um, so we'll start our meeting with our call to order our pledge. Um, the review
and approval of the agenda for recognition. This month, we do have Travers Heights uh coming in to talk about their house system uh and some outcomes and some uh components of their students to talk about. So, I think that'll be an awesome awesome thing. and they've wanted to come for a while and
so uh we're going to do that and we also have our first round of compass award winners with our staff uh to recognize at this board meeting. We'll have our first public comment. We'll have a legislative update which I sure hope includes a budget as of this moment
still. We don't have it. They adjourned when they gave in the committee at 115 and no movement at this point yet, but I'm hopeful by some point tomorrow we might actually have a budget. Um, so we'll talk about that and any federal implications we may have. Um, right now
we don't have any at the moment federally, but as that goes on, um, there could be some things that that fall into that. Um, and then we'll have our district highlights. Um, we will have our report out of our curriculum committee, our finance committee, the
board executive committee as we are now. We'll have a report out uh on our superintendent board student advisory council meeting. We had our first one uh this uh this month uh to report and then a board office hour report out and notification of the next board office
hours. We have our consent calendar which will include our district course catalog updates from curriculum earlier this week. Personal recommendations. We have the board policy under consent that the the committee just did uh forward. We will have a notification of the
Mahogany Foundation donation. John. >> Um, yep. >> That one is actually going to be going under discussion. >> That's correct. Thank you. Um, and then we have the facilities uh equipment that was presented at finance today and I do believe that stayed on consent. Am I
right? >> Correct. >> Yes. >> Okay. >> You missed uh you missed the resolution of the storm water management plan on consent. >> That was originally on discussion, but this morning it got moved to consent.
Uh >> oh. I think perfect. >> That's okay. >> Okay. Well, maybe somebody else can pick up. >> You can just read the agenda. >> Yeah. Yeah. Yeah. Yeah. So, I'll pick You want me to just pick up from where? Sure. Okay.
>> So, um let's see. So under consent uh uh the 2526 district course catalog uh personnel recommendations board policy 5301 and the resolution in support of storm water management plan as well as the
bids and services uh regarding facilities which was basically custodial equipment and the meeting minutes. So that will all be on the consent calendar. Uh then we'll move into discussion. Uh we'll have a school safety update. Um we uh as we discussed
this morning in finance, the Mahogany Foundation uh and their super generous donation will be on uh discussion and the TCAPS uh talented and gifted uh program otherwise known as TAG will also be a discussion item. Uh then we'll have
our public comment uh number two and uh board uh president closing remarks and adjournment. So, so Chair Moonmore and Trusty Schmidt, the only thing I wanted to ask you guys about was the order of the
discussion items because um we have a tendency to put our most substantive discussions ordered last and I feel like the energy kind of dissipates and if we could move up the most important topics
for discussion like first and then maybe safety update after that. I just feel like people are fresher in the meeting when we could do those have those discussions sooner. So that's my feeling. >> You mean you want to put tag first? >> Yes, >> I'm fine with that.
>> Is that okay with that? >> I'm okay with that. >> Okay. Yeah. >> All right. >> Yeah. >> So tag and then >> we'll do the school safety updates and then the donation mahogany foundation. Okay. Great. Thank you. Looks like we and just one correction is
under um just a report out for board exact will be by me not Scott. So I'll just I just as I'm catching that. >> Okay. So we got through the uh October 13th agenda. >> Yep. I heard it. >> Okay. >> Oh, okay. You were kind of frozen in time there.
>> You heard us. We just couldn't hear you. >> That's right. >> Understood. >> Okay. Perfect. And we made that change under discussion. So October 13th uh is good to go. Uh and thenformational items. So I will defer to Erica
>> who's filling in for Connie Taylor today. >> Yes. Uh so we have been from a staffing update perspective, we've been working on filling some of our non-certified staffing positions that are still vacant um from the start of this school year. um primarily focusing on our licensed
child care um and getting them up to fully staffed um as well as some special education positions across the district. Uh we've started a uh a monthly Google ad campaign um which we run um and change kind of the focus of those
monthly and um so we've been tailoring those to kind of where the holes are. Uh, and um, as always, we're also recruiting bus drivers, >> right? That always needed bus drivers. >> So, how how many non-certified staff do
we need in total right now? >> Um, we have several vacancies out there. We're running kind of as as needed right now. Um, or as as we're currently staffed right now, but I would say we're probably in the ballpark of like urgent
needs. Um, One, two, three, four, five, six, seven. Probably seven or eight. >> Okay, that's Yeah, I think. >> Yeah. Okay, thank you. >> Okay. >> And the monthly Google ad campaign,
that's where you pay to advertise the like in a search. Somebody runs a search and TCAPS comes to the top. >> Yeah. And we also run a social media campaign as well, but those are more uh generic. It's more general hiring, so we can stay kind of out there on top of
that, but um that we can't really uh tailor those to our vacancies. >> Yeah. Okay. >> Thank you. >> Thank you. >> Good. Good. Okay. Any anything else? That's it. >> Any other items anyone has? >> Well, yeah, I got one quick thing and I
kind of made a little bit of an error this morning. Uh I had I had overlooked uh I had put in my board report about that we were going to talk about tag in both curriculum and finance and was on the finance identify. I do have two of the finance members here and and deboot
I got Josie who heard it and was part of the conversation in curriculum. So I just want to make sure in this committee as well to hit yeah we are at the point with uh our architects that they are asking for the amount of classes and size that they want to begin a part of
the budget with the remodel of central grade. So obviously with the three-year uh uh remodeling we will not have kids in that building. And so in curriculum, we've talked about I I presented to the curriculum committee the concept of uh for this next year, the next three years
of having an east and a west side tag, one house at Silver Lake, one at Eastern Elementary. Um and and so that is kind of a a a little bit of administrative uh recommendation on where that lands for now, but we do need to have the
conversation now about the future thoughts on that. So essentially, we have to let the architects know where we're at as far as financially on the building. Um we're already really at that $55 million number. And so adding another four classrooms and renovation
onto that is more. Um there's been a lot of different conversations. We've had some parent advocacy for East and Westside long-term. So essentially at the that discussion item is there, which I know that we move to the first item. I just want to make sure that the all of the the committee members here as well
understand the rational of of not only are we discussing it short term but we are also having a part of the building renovation scope having the conversation long term. Um not that it couldn't be reversed in the future if the board decid decided to long-term stay that
route. Um you know the the central grade third floor would eventually be available. Um, you know, we we've stayed away from that um in concept right now based on the committee's feedback because of its distance from the office and liking to try and keep everything that we can on the first and second
floor. Um, but um really trying to uh keep it >> Oh dear. Uh >> oh. >> Yeah. >> Disconnected. >> Well, we lost the superintendent. There is >> Okay. >> Okay.
>> Yeah. Ah, so really that idea of of uh you know that it's not that it couldn't be changed back in the future, but if we don't, you know, if we were to do it again at Central Gate, it probably would have to be that renovation on that third floor unless we include it now and again we really get into scope of what we've
tried to make that building and have that conversation. So that was the conversation we had uh at curriculum committee uh on uh uh Tuesday morning and uh that we will have a full board discussion on >> and um I guess I it can wait till full
discussion. Okay, I can wait. I just had a question. I haven't watched curriculum yet. So >> yeah, and they and they go into tons of detail. So I don't think we need to talk about it right now, but we can save it for the 13th. But I thought curriculum was was >> more than enough to set the stage for
board. >> And that's all I wanted to just make sure that all of you, you know, knew that that's what is setting the stage for. >> John, I think just one thing that's important to clarify is the current design then with the $55 million. That's for junior kindergarten through fifth grade.
>> That is correct. >> Not tag, not preschool. Right. All the >> I do I could be wrong. I'll check with Christine. I do think it does have preschool back there. >> Okay. >> Um but again, not until the renovation of that. >> Yeah. >> Um and it does include, you know, one of
the things too is that really with Lars Hawkstead, it's always a struggle to have any storage space and such. So those rooms that are behind Lars Hawkstead that normally the board puts robes and stuff on when we do the TC high graduation there that would be dedicated towards um towards uh Lars
Hawkstead more storage and some of those kind of things. So right now the idea is in the scope of the building size we're at now with a couple of extra classrooms just for future needs. U that's the scope of the $55 million as it sits
right now. You say a couple of classrooms like maybe two more in case there's >> I think that's Christy said two or three that'll get renovated that wouldn't have a direct you know like at classroom but it's definitely not four and you know at that point it would use up all any
additional space if you were to put tag there in that concept. So essentially four more classrooms would be an additional expense that you know we have we have right now thought of not being there and our thoughts but again it's
time for the board to weigh in on that. And again, third floor is completely going to get redone without any very specific plans, but >> bringing it up to code and >> right, more wide open space, bringing the code, you know, but again, could
easily be in the future changed up with a few walls and stuff to make classroom space. But >> yeah. >> Okay, perfect. Uh, if there's not anything else, I will adjourn the meeting. Our next uh board executive
meeting is October 30th at 4:00 in this room. So, thanks everybody. >> Thanks for being here. >> Thank you. >> Thank you. >> Thank you. Part: 2
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meeting of the board executive committee to order. The committee would like to welcome the audience. Viewers may watch live board committee meetings online at tcaps.net/board. Recorded meetings may be viewed on demand at the same address. Um, we have set aside this time for public comment.
I'm guessing there's no public comment, so we'll move right into procedural items. Uh so right now we are at the draft comm um meeting minutes uh portion of the agenda. Are there any changes from the August 28th meeting?
No changes. The minutes will remain as posted. Uh next item, board policy updates. So I will refer to Dr. Van Wagner. Okay. We have one policy update this month. So uh it is um 5300 that is
related to student enrollment, attendance and records. So this is um our policy on compulsory attendance, absenteeism, maturity. Um one piece that I identified in our strategic plan is looking at uh students that are um have excessive absences. And so what this
policy revision does is align with MDE's definition of uh of the uh excessive absences and and so aligns with as that enters our system and as we build our systems around uh working with parents and staff
on that it makes it clear exactly of what excessive absenteeism is. Yeah. So, did just to clarify, did MDE update their definition this past year? No, but our policy was not aligned to it. I see. Well, it's a good change. I like
it. You knew I would. You knew I would. And John, just from a clarification, uh, TCAPS we've always had. Has it always been a 10 excused or unexcused? Um, it is not. It is not. It really was more
aligned. uh if I remember right it was actually a little bit more but it was all unexcused the definition does not define it that way. So we felt with that we're going to be flagged for that's the metric it's going to be used let's align the metric that's being identified to our board of policy.
Okay that's exactly what I thought. So um so thank you thank you for the clarification. Do you guys have any questions on that? No thank you. No. Okay. So we can I think we can add that to the consent calendar if you guys are okay with that to approve at the
full board. Okay, perfect. Okay, thank you. Uh okay, next item we will um sorry it right into the agenda review. Hold on a second. Okay. Yes. So uh next is the item uh
agenda review for the October 13th meeting. Again, I'll defer to Dr. Man Wagner. Yep. Okay. And Tammy, may you have to help me out because I know we made a couple decisions this morning part of what went and I think I got that, but in case Tammy, correct me. Okay. Um, so we'll start our meeting with our
call to order, our pledge, um, the review and approval of the agenda. For recognition this month, we do have Traverse Heights uh, coming in to talk about their house system uh, and some outcomes and some uh, components of their students to talk about. So, I
think that'll be an awesome awesome thing. and they've wanted to come for a while and so uh we're going to do that and we also have our first round of compass award winners with our staff uh to recognize at this board meeting we'll have our first public comment we'll have a legislative update which I sure hope
includes a budget as of this moment still we don't have it they adjourned when they gave in the committee at 115 and no movement at this point yet but I'm hopeful by some point tomorrow we might actually have a budget um so We'll talk about that and any federal
implications we may have. Um, right now we don't have any at the moment federally, but as that goes on, um, there could be some things that that fall into that. Um, and then we'll have our district highlights. Um, we will have our report out of our curriculum
committee, our finance committee, and the board executive committee as we are now. We'll have a report out uh on our superintendent board student advisory council meeting. We had our first one uh this uh this month uh to report and then a board office hour report out and
notification of the next board office hours. We have our consent calendar which will include our district course catalog updates from curriculum earlier this week. Personal recommendations. We have the board policy under consent that the the committee just did uh forward.
We will have a notification of the Mahogany Foundation donation. John. Um, yep, that one is actually going to be going under discussion. That's correct. Thank you. Um, and then we have the facilities uh equipment that was presented at finance today and I do
believe that stayed on consent. Am I right? Correct. Yes. Okay. You missed uh you missed the resolution of the storm water management plan on consent. That was originally on discussion, but
this morning it got moved to consent. Uh oh. I think that's okay. Okay. Well, maybe somebody else can pick up just read the agenda. Yeah. Yeah. Yeah. Yeah. So, I'll pick You want me to just pick up from where?
Sure. Okay. So, um let's see. So under consent uh uh the 2526 district course catalog uh personnel recommendations board policy 5301 and the resolution in support of storm water management plan as well as the
bids and services uh regarding facilities which was basically custodial equipment and the meeting minutes. So that will all be on the consent calendar. Uh then we'll move into discussion. Uh we'll have a school safety update. Um we uh as we discussed
this morning in finance, the Mahogany Foundation uh and their super generous donation will be on uh discussion and the TCAPS uh talented and gifted uh program otherwise known as TAG will also be a discussion item. Uh then we'll have
our public comment uh number two and uh board uh president closing remarks and adjournment. So, so Chair Moonmore and Trusty Schmidt, the only thing I wanted to ask you guys about was the order of the
discussion items because um we have a tendency to put our most substantive discussions ordered last and I feel like the energy kind of dissipates and if we could move up the most important topics
for discussion like first and then maybe safety update after that. I just feel like people are fresher in the meeting when we could do those have those discussions sooner. So that's my feeling. You mean you want to put tag first? Yes, I'm fine with that.
Is that okay with that? I'm okay with that. Okay. Yeah. All right. Yeah. So tag and then I'll do the school safety updates and then the donation mahogany foundation. Okay. Great. Thank you. Looks like we and just one correction is under um just
a report out for board exec will be by me not Scott. So I'll just I just as I'm catching that. Thank you. Okay. So we got through the uh October 13th agenda. Yeah, I heard it. Okay. Oh, okay. You were kind of frozen in time there.
You heard us. We just couldn't hear you. That's right. Understood. Okay. Perfect. And we made that change under discussion. So October 13th uh is good to go. Uh and thenformational items. So I will defer to Erica
who's filling in for Connie Taylor today. Yes. Uh so we have been from a staffing update perspective, we've been working on filling some of our non-certified staffing positions that are still vacant um from the start of this school year. um primarily focusing on our licensed
child care um and getting them up to fully staffed um as well as some special education positions across the district. Uh we've started a uh a monthly Google ad campaign um which we run um and change kind of the focus of those
monthly and um so we've been tailoring those to kind of where the holes are. Uh, and um, as always, we're also recruiting bus drivers, right? That always needed bus drivers. So, how how many non-certified staff do
we need in total right now? Um, we have several vacancies out there. We're running kind of as as needed right now. Um, or as as we're currently staffed right now, but I would say we're probably in the ballpark of like urgent
needs. Um, one, two, three, four, five, six, seven. Probably seven or eight. Okay. Yeah. Yeah. Okay. Thank you.
Okay. In the monthly Google ad campaign, that's where you pay to advertise like in a search. Somebody runs a search and TCAPS comes to the top. Yep. And we also run a social media campaign as well, but those are more uh generic. It's more general hiring, so we
can stay kind of out there on top of that, but um that we can't really uh tailor those to our vacancies. Yeah. Okay. Thank you. Thank you. Good. Good. Okay. Any anything else? Any other items anyone has?
Well, yeah. I got one quick thing and I kind of made a little bit of an error this morning. uh I had I had overlooked uh I had put in my board report about that we were going to talk about tag in both curriculum and finance and wasn't on the finance identified I do have two of the finance members here and and
deboot I got Josie who heard it and was part of the the conversation curriculum so I just want to make sure in this committee as well to hit yeah we are at the point with uh our architects that they are asking for the amount of classes and size that they want to begin
a part of the budget with the remodel of central grade. So, obviously with the three-year uh uh remodeling, we will not have kids in that building. And so, in curriculum, we've talked about I I presented to the curriculum committee the concept of uh for this next year,
the next three years of having an east and a west side tag, one house at Silver Lake, one in Eastern Elementary. Um and and so that is kind of a a a little bit of administrative uh recommendation on where that lands for now, but we do need
to have the conversation now about the future thoughts on that. So essentially, we have to let the architects know where we're at as far as financially on the building. Um we're already really at that $55 million number and so adding another four classrooms and renovation
onto that is more. Um there's been a lot of different conversations. We've had some parent advocacy for east and west side longterm. So essentially at the that discussion item is there which I know that we the first item. I just want to make sure that the all of the the
committee members here as well understand the rational of of not only are we discussing it short term but we are also having a part of the building renovation scope having the conversation long term. Um not that it couldn't be reversed in the future if the board decid decided to long-term stay that
route. Um you know the the central grade third floor would eventually be available. Um you know we we've stayed away from that um in concept right now based on the committee's feedback because of its distance from the office and liking to try and keep everything that we can on the first and second
floor. Um but um really trying to uh keep it Oh dear. Uh oh. Yeah. Disconnected. Well, we lost the superintendent. There it is. Okay. Okay. Yeah. Ah, so really that idea of
of uh you know that it's not that it couldn't be changed back in the future, but if we don't, you know, if we were to do it again at Central Gate, it probably would have to be that renovation on that third floor unless we include it now and again we really get into scope of what we've tried to make that building and
have that conversation. So that was the conversation we had uh at curriculum committee uh on uh uh Tuesday morning and uh that we will have a full board discussion on and um I guess it can wait till full discussion. Okay, I can wait. I just had
a question. I haven't watched curriculum yet. So yeah and they and they go into tons of detail. So I don't think we need to talk about it right now but we can save it for the 13th. But I thought curriculum was was more than enough to set the stage for board. And that's all I wanted to just make
sure that all of you, you know, knew that that's what is setting the stage for. John, I think just one thing that's important to clarify is the current design then with the $55 million. That's for junior kindergarten through fifth grade. That is correct.
Not tag, not preschool. Right. All I do, I could be wrong. I'll check with Christine. I do think it does have preschool back there. Okay. Um but again, not until the renovation of that. Yeah. Um and it does include, you know, one of the things too is that really with Lars
Hawkstead, it's always struggle to have any storage space and such. So those rooms that are behind Lars Hawkstead that normally the board puts robes and stuff on when we do the TC high graduation there that would be dedicated towards um towards uh Lars Hawkstead
more storage and some of those kind of things. So right now the idea is in the scope of the building size we're at now with a couple of extra classrooms just for future needs. U that's the scope of
the $55 million as it sits right now. You say a couple of classrooms like maybe two more in case there's I think that Christie said two or three that'll get renovated that wouldn't have a direct you know like at classroom but it's definitely not four and you know at
that point it would use up all any additional space if you were to put back there in that concept. So uh essentially four more classrooms would be an additional expense that you know we have we have right now thought of not being there in our thoughts but again it's
time for the board to weigh in on that and again third floor is completely going to get redone without any very specific plans but bringing it up to code and right more wide open space bringing the code you know but again could easily be
in the future changed up with a few walls and stuff to make classroom space. But yeah. Okay, perfect. Uh if there's not anything else, I will adjourn the meeting. Our next uh board executive
meeting is October 30th at 4 o'clock in this room. So, thanks everybody. Thanks for being here. Thank you. Thank you.