--------- [bell] [bell and music] [music] [music] [music] [music] >> I call the Executive Committee to order. The Committee would like to welcome the audience and viewers may watch live commit board committee meetings online at tcaps.net/board.
Recorded meetings may be viewed on demand at the same address. Is there any public comment? Hearing Hearing none, we'll move on to procedural items. Are there any changes to the draft meeting minutes?
>> No, I move to approve the committee meeting meeting minutes from July 2nd. Yeah. >> I second. >> All right. I also approve, so they will motion passes and they'll be posted. Uh moving on to board policy, Tiffany Cuny Taylor.
>> Thank you very much. I know you all have been anxiously awaiting that manual trune update, but as Dr. Van Wagner mentioned before our meeting today, there's been very little in terms of legislation. So a lot of these changes that I'm going to walk you through today are just revisions with no [sighs and gasps] new policies. And per
our previous past practice, um new policies would need to be on a discussion item. These can be on consent unless the board feels that the necess- necessity to pull them off and talk to the whole board about them. So I'm just going to walk through as we normally do, kind of highlight the changes. I will note that multiple attorneys reviewed
the policies, so some of them made their changes in red and some of them made them in purple. So and when I tried to change them all to red, it kept yelling at me, so you're getting them in purple and in red, but I'll highlight those as we go through. If you look, the first one for us to take a look at is policy 2202, and
that's the authority to enter into contracts. All this is doing is just adding a little provision on here that talks about if it meets the bidding requirements, it's within the budgetary allocations that the board has already approved. It gives Dr. Van Wagner the option to go ahead um and make purchases
within those those budget allocations. So, nothing super significant, just a little bit more discretion there. And I should mention as I go through, as always, stop me if there's additional information that you'd like. Uh 2406 is board officer duties. They
added some additional language for chain of command. So, just in the event that that one of our officers is absent, and also they included in here or incapacitated due to illness or injury, cuz that wasn't in here before. So, if they're not able to fulfill their duties, for example, like the vice
president can't um if they're going to be out, um then then they you guys can either have the for the president do that work or the board can appoint someone. Similarly, um if the secretary's going to be out, you can have um an appointment or the vice
president can do those duties. So, you'll notice that treasurer, same thing. If they're going to be out, um then the vice president can do those duties or the board can appoint another person. So, it just gives you that kind of more delineated chain of event, who has authority to do things within the
confines of the law, which we're already uh adhering to. It's just trying to give some more clarity. But, nothing, you know, significant change. It just outlines the process for assigning an alternate to do those those job responsibilities.
Okay. >> All right. >> Um meetings, um this one is just adding an um a section with regards to Well, I guess there's If you look on the third page, they've added the word temporary. That's to align with the previous policy. So, if you had to temporarily
assign someone to be secretary, and then if you look on the last page, there's just some clarity there for you around communication. Um if board members are communicating via email, text, it's just kind of trying to highlight to you that
those are all still subject to the open meetings act, so there can't be any sort of deliberation or decision made on matters and on electric communication. I think everybody already knows that, but it just adds that for clarity purposes. 3102, smoking tobacco products, drugs,
and alcohol. So, the Michigan Department of Health and Human Services actually reached out to True and said they'd like to see some more definitions. So, all this is really doing, not really changing the substantive nature of the policy at all, it's just giving you some more definitions of what constitutes
um you know um products that would fall under the smoking tobacco drugs and alcohol categories. Again, imitation products, what does smoking mean, um tobacco-related devices, those sorts of pieces. Um so, it's just adding a lot more
definitions into the policy. One of the things that it did do substantively is talk about not only are we looking at the sale, possession, distribution, dispensation, it also includes the display, promotion, consumption of the use of those
products. So, again, we're looking at the last page then. There are some exceptions to this policy that are more delineated. So, the first one under one talks about if someone is actually like displaying, they can display a product if they're
coming in, for example, to do a um stay away from drugs, alcohol stuff with kids, they may have a vape pen and they may show them the vape pen. They can't use it in front of the kids, but they can certainly be in possession of those sort of display materials um for
instruction purposes. It also carves out an exception for use of tobacco devices and products for or American um ceremonies, spiritual, or medicinal purposes. And then lastly, smoking cessation um,
products that are approved by the US Food and Drug Administration. Those would be exceptions to some of those. So, a lot of changes, but nothing super big, just definitions. 3108 is our service animal policy and
this adds information with regards to a service animal in training. So, previously in order for there to be a service they're already certified. And so, they're in with a with a student or a staff member. Now, we can also have a service animal in training and also
talks about what that trainer is doing. They can be on on the product with the same sort of restrictions and limitations as an actual service animal. So, if if someone comes in and they're training an animal even though it's not certified. Now, keep in mind this is service animal. This is not our therapy
dogs. And those are completely different. Service animals are assigned to an individual to address an established disability. So, those are permissible under the ADA. So, the the um, presence of those animals in the school there's a lot more leniency for those than there are with therapy
animals. So, our therapy dogs is a different policy. They're still going to be subject to the certification, insurance, all those sorts of pieces. So, it doesn't change that. And this is actually statutorily required under ADA. All right.
Next one's under 3115. There's several policies here. Um, only changes to these are just the statutory reference. That's it. So, you can flip through several pages there. It goes 31 and
all the way 31B, 31C, 31D, 3115E. It's just updating the statutory authority. And those. 3301 and are some changes to the purchasing and procurement with federal
funds. This policy was clarified because there were some discrepancies between state and federal law. And so essentially what it does is give under those micro purchasing rather than saying that those are up to 10,000, the definition was different at the state and federal level. So now it just talks
about micro purchases um up to the the bid threshold is set annually by the state. So it just kind of clarifies without us putting a specific number in there. It makes it a little broader so that we're not in conflict with um it eliminates that conflict between state and federal.
The second page of that policy is just some grammatical changes. All right. Going to continue to move on unless you stop me, okay? Um the next one is on our gifts and donations. It adds a number seven and it gives you the right to take any action regarding a donation permitted or
required by law. Essentially what this was intended to address very specifically but it was left broad in case other circumstances arise is your ability to um sell off stocks if somebody gives you a stock. So that's not mentioned previously but that is a
permit permissible use or dispensation under law. So they added that catch all number seven. 3304 um use of district property. They just expanded on the definition of what a student group is. Um there was some it
was not There was not clear. So they just added the language to talk about that it's a student initiated non-curricular student group permitted to hold meetings and events on school premises. That kind of delineates it from a a school sponsored event. This is a
student initiated event. That's the only change to that policy. >> [clears throat] >> And then 3306, the construction bidding. Um this was really just to clarify that there's some competitive bidding that is required on certain services. So normally we would bid on purchases.
There are certain services that we are required to bid. So we must competitively bid energy conservation improvements, operational improvements, or the removal and treatment of asbestos or material um injurious to health our school facilities. And if it that is an if it exceeds the bid threshold. So bid
threshold still applies but services rather than product. All right. 3402 um the drills. Previously we were required under F under um the statute 381308A
to report any crimes that may occur on school property that had to be reported and placed on our website. That has been eliminated. So that is no longer required by law, so we're just removing that from board policy. Asbestos management
just a change in the statutory authority in policy 3407. 3410, opioid antagonist. Um it they've also added the language that it is permissible for the district to control, supervise, train, maintain, and
distribute um and and um the opioid antagonist. And it also removed the provision on school property because it may be also at a school sponsored event that takes place outside of school property. 4101,
um yeah this is just a statutory change on the last page. So the authority is is modified. The 4104, the employment complaint process. So, if someone wanted to initiate a Title 9 sexual harassment complaint, it adds the
language that it has to be signed by the complainant. That piece was missing. Um it changed the location of the Michigan Department of Civil Rights as well as their contact information. Super simple on that one as well.
4113, um this is ESTA, the Michigan Earned Sick Time Act. We are subject to the statute based on the number of employees that we have. And really, they just changed the statutory authority and then removed some dates that were in the
past. So, those were no longer required to be in there. That's all under H. No significant substantive changes there, either. 4201, um employee ethics and standards.
Um it added the the term under B2, um possession of. So, it's a conflict of interest to use public funds to purchase alcoholic beverages, jewelry, gifts, fees, golf, or any item for purchase or possession which is illegal. So, you may
not have purchased it, but obviously we know there are certain items that we are illegal for us to even possess. So, they put in the word possession. And then under C, which is on the second to last page there,
there are times when employees do not want to use um staff email or group text to communicate with a student, but under our ethics policy, they're not supposed to to contact directly or indirectly students on matters that don't pertain to school events. This does however say
that with the permission of building administrator and the parent that they could authorize that communication. So, it might be a situation where a student had surgery and the staff member wants to text to see how they're feeling or something along those lines. If they have permission from the administrator
and the parent, they're able to do that. 4209 um under abortion referrals and assistance, just a change in the legal authority. 4210 under drug and alcohol-free workplace. This is now the original policy applied to students and the
general public. This is just bringing those same definitions into the policy that it's applicable to staff members. So, you'll see all the same same changes there. Lots of red, but mostly just definitions. >> There can be various definitions of tobacco products and some pretty sweet
list. >> They're pretty inclusive. >> [laughter] >> All right. 4216 um this is again under the employee section. Um so, for as it applies to staff members, a personal communication device, they just expanded the
definition to also include any device that's capable of downloading applications. So, again, you've got text messaging, voice communications, now downloading applications, entertainment, navigation, accessing the internet, sending or receiving photos, videos, producing or
producing um email. I feel like technology's going to continue to evolve, that definition's going to get bigger and bigger and bigger as we go. 4508 on the second page um just some clarity around the non-renewal process.
It used to say non-renewable process for anything absent any contractual guidance, so people got confused by that. So, they made it clear it could either in the absence of any individual employment contract or collective bargaining agreement. So, just to provide some additional clarity.
4602 hiring. So, that's under the superintendent. Talks about previously the board to look at things such as qualifications, experience, demonstrated capabilities, and now it we've also added an other relevant
factors. So, basically you guys consider anything that you you determine to be relevant to be a good superintendent. Okay. Next one I'm going to spend just a little bit more time on here is 5209. That was previously our cell phone
policy. Um and so, I you know, TCAPS was out in front of the curve here. We had a policy that existed before the statutory requirement now that the the schools adopt. So, what we did, Jesse and I sat down, that's why it's Jesse's here
today. We took our existing policy, compared it to the truant recommended recommended policies just to make sure that they were in alignment. And for the most part, very much in alignment. Our policy addressed the concerns in the statute um in terms of student
possession. A couple things we made changes for. They no longer call them like cell phones and electronic communications, it just falls under the umbrella of what's now called a wireless communication device. So, anywhere where we referenced cell phone or um an electronic communication device, well
what we called it a personal electronic device a PED, has now been changed to a WCD, a wireless communication device. So, it's like the umbrella that covers everything. Um we went through and just made So, there are some things that they had in there. For example, they included in
that policy a definition of the instructional day. We just embedded that same definition into our policy in that second paragraph there. Third paragraph is just making the changes to the WCD from PED. Same with the next um
paragraph. Um the second to the last paragraph on that first page really liked the language that they had. They embedded language in terms of transmittal or sharing of um of information or using their
the electronic or the WCD in locker rooms and restrooms. We talked about that, but now it's included in our policy. So, anywhere that there is an expectation of privacy, and usually we say those are locker rooms and restrooms, you can't have your device. That's always been the case, but we've
now um adopted that into our policy as well. Um then the next paragraph is new, but I like it. It's in their policy and it talks about for kids that the transmittal or disseminating, transferring, or sharing of seen or pornographic materials that there are
legal consequences to that. We try to have this dialogue with our kids all the time about sharing that stuff, even AI-generated, um is going to be a violation of the law, and now we've kind of we've embedded that into our policy so that kids are aware it's a violation of our
policy and it's a violation of the law. So, just added that paragraph again, came right from the Trion policy. Um then the next page, we had said previously we had a kind of a catch-all that that exceptions to this policy
could be made by administrators. Um they'd have to give written permission. The Trion policy actually lays out those very specific situations in which you should and must make exceptions to the policy. And so, right now that they can use their um wireless communication
devices on school if it's medically necessary um to monitor a health condition as outlined in their care plan. If it's required under their 504 IEP, that's another exception. Um, if it's a district-owned device, and this is a piece that's been a pretty big
concern of our um, administrators that students were bringing in their own laptops into the school. Now, we're going to limit it to only district-issued uh, devices because we don't have the ability to like filter out things if students are bringing in
their own devices. And we know some of them have really slick technology at home and they like to use it at school. It just doesn't conform with our policy that there's things that we can't monitor when it's their private. >> Did I miss anything there? >> No, you know, we really see it there's like two branches to that. It it's a
safety and security, right? It's as as more this is more in our high schools. Not surprising, I think, that kids are bringing in more of their own devices. Like like Connie said, we we don't have our black seats, so we're not able to monitor it. Teachers um, it's a lot more work for them to really actively and
kids are messaging each other through these devices, right? Um, and besides that, it's also there's an equity issue, too. We have uh, it's very clear the kids who are fortunate enough to have their own personal devices and those that aren't. And you know, we're
trying to bring more of our at-risk or economically disadvantaged students into our advanced placement or some of our honors courses, but um, it can be an equity issue, um, there. And then, in addition, our technology department does not support personal They just they they can't and they don't. And then, it's
always an issue around state testing time. Everybody actually has to have our devices to do the secure testing. Whether that's a state test or an advanced placement exam. And then, sometimes we run into issues with, "Well, the kids haven't used them all year. Oh, I never got one issued. Oh, now I got to go get one. Oh, I don't know why I'm I You know, like it's just
like snowballs on the day then which kids are taking a high-stakes exam. Um, and so, with the at the high schools, we will do the same policy for cell phones that we have for personal devices that during instructional time they are to
use what the T caps issued devices are. It allows us to ensure access for everyone. It allows us to support all of their access and monitor it. But in between class times, before and after school, you want to bring your MacBook and work in the library, that's all great. It will all still work on our system. But during that class time they
need to be on our devices. It also will include um the AI glasses that we are seeing a few kids start to bring some of those to school as well because those are considered wireless communication devices as well. So, those will fall under this policy as
far as they are not to be in use during the instructional time. So, our secondary principals feel really good about this and we really wanted to bring this up now so that we can communicate to kids and families and be transparent before the school year starts. And then we can also change the
handbooks to reflect this as well. >> I thought I thought watches are going to be the big one. >> Those will be gone, too. >> Under the law. >> Okay. Yeah. At the elementary level, there's absolutely similar you guys had already adopted that. But there are no devices
for students in the the elementary level that are going to be permissible. >> It's a wireless communication device. >> Yeah. >> Under the law. >> So, this will be rolled out going into this school year. So, there'll be communication sent as soon as it can be >> Okay, got it. That's good.
>> And some discussions with some of our student leader groups, I think the principals have talked about doing it similar to what we do with the cell phones. Here's why, right? And a lot of times when we explain that to the kids, they're like, oh, okay. That kind of A couple of the high school kids we've talked to are like, yeah, we totally text each other on our MacBooks. I'm
like, right. It's actually not the point when you're in math class, you know? So, um yeah. >> They're a lot more They're a lot >> They're a lot more slick than we are. >> Mhm. For sure. >> So, we've got the district communication again. If we ever designate them to be used for instructional purposes, that's
going to be at the teacher's instruction. The one example we talked about with that is that might there be a case for students who are taking pictures and either using their camera for a photography class or something along those lines. For the most part, we're going to provide them with cameras, but there might be an instance where the the district approves letting them use
personal devices for instructional purposes. And then the emergency situation, just so long as it doesn't interfere with the school's emergency protocols, first responders, those sorts of things. I think and that was one of the concerns the parents had raised previously. And then lastly, the really the
substantive change apart from just the WCD change is that, you know, added the language again liked it from the truant policy that talked about when we confiscate. We talked about that that violations could be um um subject to our disciplinary process,
but this also clarifies that we can confiscate the phone and that or the WCD and that a meeting with the parents may be required before they can get that back. So, it's just being it's just clarity for parents. But again, maintained the integrity of everything the board had
adopted previously and we just added some clarity from the truant policy that we thought would be helpful to parents and and students. Any questions here? I know we spent a lot of time on this. >> No, no, that was I mean that's going to be the one with most of the questions on, especially considering the level of edits to
>> Yeah. >> this one more policy, I think actually. So, I guess we'll >> Yeah. So, I just wanted to make sure everyone knew that we didn't really change anything that the board had put or was important to the board. We just added language that made sure it aligned with the new statutory requirements. >> Just
I can't imagine with the history of the work that's gone into that that that won't get pulled from consent with some question, but I can't think of what it is. >> [laughter] >> Yeah, we'll see. We'll we'll be prepared just to share that with them in the event that that comes up. Again, 5507, similar to earlier, we're
just trying to make clarity around what it what's an extracurricular event is defined by school district sponsored. So, we just it's a additional definition clarity there in 5507. And then they added like coaches where it talks about in D advisors and
coaches, they hadn't included coaches in the bed in the paragraphs themselves. So, they just made that update. And then lastly, 5714, the threat assessment and responses. There's a new statute that was required
the the districts to have a B 10 B 10, which is a threat assessment team. And so, you have to have that team. We've had teams already. So, we're ahead of that, but it used to require that you had a specific designated threat
assessment coordinator who would do this work. Now, that can fall on any member of the B 10 the team or administration. So, this policy just clarifies that. Those are the changes. >> All right. They were a lot less intense
than >> Yeah. >> I was expecting with the level of all of these statutory ones. >> Not much that's controversial. So, that's good. >> to like the one where you said two colors, but there's one that has three where they which you tried to decide. >> Oh, could be. Yeah. >> Green, blue, purple, and red.
>> Oh, you got me. All the above. That means a lot of people looked at it. >> That's the $5,000 one else. That was it. Uh any questions? Um I I would assume we would just place them all under consent. Um obviously, if any board members have any
questions, they can read them and pull them as they see fit. >> Yeah. So, I move that the board policy updates as presented and listed above be placed under on the consent calendar at the August 10th board meeting. >> I second. >> All right. And I agree, so motion passes.
>> Um So, agenda review. >> Um to phone to drop my phone right now. >> Okay, so we have our standard call to order, pledge of allegiance, review of the agenda. Um our first public comment, superintendent's report. Um just a
couple heads up on that. Um I have our standard legislative and district. We do have uh two uh 2% grants um from the Grand Traverse Band of Ottawa and Chippewa Indians, but um again, it's just an acknowledgement because it's a grant that doesn't require board action
um like a donation, um but we will still acknowledge that um as well. And then I am going to also in my update with district heights, I'm going to talk a little bit about I want to revisit um conversation about LEAP and some
possible funding with that. Um I've talked to the board a little bit that in August I wanted to revisit that once the budget was done. So, that is going to be a conversation piece that um I really don't need board authority, you know, on that one. It's really a a change to the budget that'll happen in February, but
preemptively I just want to have a conversation on it. So, just a heads up on that. >> Under your superintendent's report? >> Yeah, under my superintendent's report, yeah. Yeah, I just I'm going to let you know what I'm thinking about doing, you know, and thinking and and and just make sure that there's no um
you know, uh real objection to that. Um unless there is, then we can make it a discussion item at that point, but um I plan on bringing it up then. >> Okay. >> Um we have our board committee reports as well, including we've added as of
late um the minutes from our ad hoc uh committees and um believe Ty will be reporting out um on uh where that is. We have our consent agenda um as uh presented. Um we had some uh purchases that went through finance uh this
morning and uh uh forwarded for the board agenda. Again, board policies that were just put on consent um by the committee, our meeting minutes. Um we will have our second public hearing for sex education curriculum materials and bylaw review as required by law.
Um and including a second um as additional separate public comment um as required by state law. Um we uh go to our discussion items. We will have uh approval of the sex education curriculum and bylaws. Um again, reminder, no changes to the
curriculum, only to the bylaws um and uh um the surveys uh that were given out as presented to the board earlier. We will not have a separate presentation again, but will um you know, have a staff available for any questions that they may still arise. Um we have our second public comment um
then closing remarks and adjournment. I do know that Scott, I think you received a uh request from a board member >> I did. >> this afternoon for possibly an additional agenda item. So, I just wanted to throw that out there. >> I did. Um I believe you I don't know if you've had an opportunity to review at all.
>> Mhm. >> Um I did print it in case cuz it was before the meeting. Um and I I feel I was because of the timing, I was unable to go back and watch this morning's finance, but you were in finance. >> Yeah. >> So, you probably I'm passing the
memorandum to Jason. >> Yeah. >> I'm sure I'm guessing you know what this is and the context behind it. >> Yeah. Yeah, yeah, yeah. We're the Yes. >> And I I all I've heard is that there was some interesting talking about it, not that there's a problem with it, just
having the conversation. Um so, I don't know if you have any opinions on it. I've been reached out by a couple of members to have that discussion. >> Um you have had a couple of members >> two. >> Okay. >> members. >> Okay. >> Um So, typically the process would be that
I would add it, but I don't know the context. Literally, this is one of the few that I've I go in knowing no context. >> it's just an update totally on where we're at. >> to be It did seem to be more >> My intent at this point would be I you know to have Christie just just again update where the project is design where
it's at at this point. You know, I've I've meant to talk to the board just about you know the change in the bleachers to have a more traditional look like Central High has now. I know there's some bus loop things that you know there's some of those things have increased the cost from the original budget we had. So, I believe that's the
request that was talked about in finance this morning. >> Yeah, and it it both both comments were not that there's a problem with any of it. It's just uh I felt there's a significant enough change to warrant >> I've got no problem. >> Yeah. Yeah, that's fine. >> So, that could go
um at the item Probably would be item C. Um And then any other changes from other board members before So, I was going to save uh my comments to the end um but I obviously have to at
this point. So, uh as most of you know today will be my final meeting. I know we'll be tendering my late call it retirement cuz I want to It is a positive thing and um uh I will be tendering that at the end of this meeting.
Um so, with that there's going to have to be some changes to the agenda um very specifically I would suggest I think you're meant to You probably need to appoint a vice president early in the meeting. Um
>> Um it was and especially if you're if you're not >> You know, that kind of be up to the board's purview. Not really. >> It's >> No, you have to You know, you have to appoint a You have to appoint a president, don't you? >> No, we have to appoint So, >> Then you also need to appoint a vice president. >> As soon as I turn in the resignation,
then the vice president automatically gets elevated to president. So, Erica >> That'd be me. >> You're You're on. >> Yeah. >> [laughter] >> Then it the policy says promptly a vice president. The problem is is if you don't do it early enough in the
meeting and Erica needs to go to the bathroom, it's late, doesn't arrive, then you have to have a whole separate process to do >> Well, my suggestion would be make that the new five then. >> That was going to be my suggestion too. >> then, you know, appointment of of of >> a vice president. >> a vice president.
>> And then just that item in there, then it's done. >> Yep. >> Then you go on to regular business. >> Yeah. >> And then I would also say we add uh well, first of all, the report out of the executive committee would be Erica. Um
Board governance, Ty was already going to do that one. >> Yep. >> Um and then finally on at the end of this discussion item, the board would have to have a a process of filling the position. >> Yeah, that would make sense, too. So >> That would be item D. >> That would be item
D. And I think it makes sense to do straight up sex ed hearing, straight into sex ed approval. We always have school safety update first, so it it makes sense to go at the end, I would suggest. >> Yeah, I would suggest putting that at the end. After the um >> Central High update.
>> Central High update. >> Okay. >> Yeah. >> There is obviously multiple other references on the agenda that you can >> [laughter] >> Yeah. >> So, the appointment of vice president um will that that'll be a discussion of how we want to do that? >> No, that has to
>> You actually have to do the >> nomination. >> Okay. >> Um so, it's obviously the again, the position is automatically you would automatically be elevated into president effective >> And I can explain that at the beginning of the meeting with it, Erica. >> Okay.
>> Um and then what I would suggest, we'll have Tammy plug in the um you know, the appointment just as we do as the organizational meeting. We'll use that exact same language for appointment of a vice president. So, Tammy, let's go back to the organization and plug that right into the agenda the same way under
that item. >> Okay. [snorts] >> And then um I will have her dig up as well, you know, um what we did the last time we appointed a board member process. You know, and at least have that for the board as, you know, to to reference for
um the last discussion item of of a um process for appointment of a board member to fill the slot. >> Okay. Cuz I I wasn't I was going to refer to the wording that we used cuz it would be nice to keep it consistent. >> Yeah. >> And if we and >> If you decide to use that same process,
there's a there's no, you know, remember there's no real process the board has to use other than appointing somebody by within 30 days. >> Right. >> You know, they could just randomly put somebody, they can have uh people apply, there's different ways, but we'll at least provide you the last time we did it for the board to have that, but you
know, as far as rules, no rules other than they have to appoint somebody within 30 days. >> Yeah. Okay. >> And then just on the agenda we'll have the language for >> It will have it in the yellow of what we've used in the past. Like again, the board can completely veer from that, but we'll have that in there just in case the board wants to use the same process.
>> Yeah. >> Okay. >> And you could even like we put a lot of time into it this last >> That's my point. >> time, so you guys would just >> Yeah, my gut feeling is it will, but board doesn't have to and maybe it throws a curveball, and that's okay. But you know, we're at least going to give you a reference of what we did last time. >> Yep. >> You know, it will use the reference of
organizational of how to appoint the vice president. The same way. >> Yeah. Okay. >> Okay. >> Yeah. >> All right. Is that good for that agenda? We've got the study session as well. >> Oh, yeah. I forgot about that one. Okay. >> [laughter] >> For the study session, is it called the order of pledge, where our review of the
agenda, we have our first public comment, um we have consent, um then study session again, capital bond project planning. Um this is beginning the beginning beginning very conversations of what um the next phase of that may begin to look like and get board input.
Um, our second public comment, board president remarks, and adjournment. >> Yep. And I did say just for future meetings that um yeah, we did complete the ad hoc work uh enough to progress it to the
full board yesterday. That will be in the report out. Um my suggestion, which will be dealt with uh in the in the report out, is that it goes to a study session at some point cuz there's certainly it's there as a draft, but there's questions to be had. And there's a few really specific questions, and then
there's a lot of generalized questions that we just need to get stuff down. Um I have offered to return whenever you guys need it. Assuming I'm in town, so just tell me when you want me and I'll be here if I can if I'm in town. Uh and if you don't want me, also fine.
>> [laughter] >> I will not be offended. >> No, I think you've been a part of the process. >> Are you zooming in? >> Uh yeah, I guess that's a way that we could do it. >> [laughter] >> Is that a ceremony of sorts? >> Yeah, in a weird way. >> It's kind of weird. So.
>> Okay. >> Um yeah, so if ever you need anything, I am will be available. You just let me know. >> And I'm just curious, the study session on capital bond project planning, do you think that will be a 2-hour study session? >> Yeah. >> Okay. >> Cuz the only the only concern that I'll
give you that you have to figure out is and part of the reason um I chose today over any was you have the study session, so if you decide as a board to to extend that meeting >> for an appointment or something. >> Um >> You're going to do something like that,
you could. >> So you could It's up to you. You could add an hour to the meeting. >> It's within the 30-day window. >> So it's it's within the 30 days. >> Okay. Okay. Okay, that's what I was thinking, so okay. >> Yeah, it was that was part of the big plan. >> Okay. >> [laughter] >> Could it be an hour and a half? Could
be. You know, I don't see it over that at least. So, you know, I think that you could put something up, Debbie. >> Okay. Okay. >> Okay. So, then any other [snorts] changes to those agendas? >> [laughter] >> Well, if you're asking
>> [laughter] >> It's like let's add a bunch of stuff here. Let's add a bunch of stuff in there. It doesn't doesn't matter. Okay. Then, yeah. Do we have a motion? >> I move to approve the August 10th, 2026 regular board meeting and August 24th,
2026 study session agendas as presented. Second. >> Um yep, I agree. It's Yeah, I was wondering yeah. And if you can just withdraw withdraw that
>> I withdraw that. I move to approve the August 10th, 2026 regular board meeting as amended and August 24th, 2026 study session agenda as presented. >> Yes. >> Second. >> That is possible. >> Um I also
yes, thank you. So, motion passes. Um okay, information items defined Connie Taylor. >> We have one for you today. Our staffing update, we are still sitting at two elementary positions available. We have one at kindergarten position at Long Lake Elementary and then the
position at Traverse Heights to potentially dissolve the split. So, we're still looking for teachers and again, we're as they come in, we're setting up the interviews immediately. So, we're encouraging individuals to continue to apply. I still have two special ed vacancies. One is a self-contained classroom at Blair and
the other regular special ed teacher at Eastern Elementary. So, we have some candidates that we will be meeting and entertaining next week, but again, still encouraging applications. Happy to report that all of our secondary teaching positions are filled, knock on wood, as they exist today. But, we do
still have a counseling position that is vacant. Um, it that will service one or both of the high schools. And so, anybody interested in a secondary counseling position encouraged to to apply for that as well. From a support staff standpoint, looking for noon duty at Traverse Heights and Eastern
Elementary. Always looking for bus drivers. Although we're sitting better than we have in previous years, we'd like to have our bus drivers on board and trained. And again, that is a paid training opportunity. We have a full-time B cook position available at West Senior High School. Um, custodial,
we've got um, some folks that might be moving um, into different positions that will vacate. So, our shifts are unknown, but we'll continue to have a couple of custodial vacancies available. Licensed programs looking for lead teachers and teacher assistants in our early childhood licensed programming.
Um, so if anyone is interested in any of those, some part-time, some full-time, but I'm happy to see you either to apply online or we're also going to have another um, in-person hiring um, career exploration event here, which is normally what do we call them? Open interviews? Now, our our career
exploration event here Wednesday, August 12th from 3:00 to 5:00 at the um, administration building, 2075 Cass Road. >> All right. Okay. Any other items? Um, so as uh, clearly hinted in the previous
uh, this will be >> [sighs and gasps] >> my last meeting um, I've been on the board for nearly 6 years and uh, when I joined um, I had a list which I recently found um, and I think you know, my the goals were
which I included in my letter. It was reduce uh, superintendent turnover, navigate the significant legal disputes that we had at the time, stabilize the budget the district's budgets, and establish the former reserve fund, restore public trust, establish a
long-term strategic plan. Um those were the the checklist. Um and I think we've either achieved or come extremely close or uh to all of those. So, acknowledging um the other challenges in
my life and business challenges and personal challenges that I have right now and um quite frankly, I do better with problems and you guys don't have any right now. So, uh >> [laughter] >> I think my time is uh my time is here to hang up my hat for the time being. So, I
appreciate and I probably would have been a a year less, but I love the district and everyone I've come to know and I really appreciate it. So. >> Yeah, I just I I just want to say that um you know, thank you for all of your um all your dedication and just uh
everything you've done for the district and um I think you've reached those goals and then some and um just for your stability throughout all these years has been really great. Um and your your balance and your professionalism through everything and so um yeah, this these past um 6 years
have been just thank you. Thank you. Thank you. Thank you and uh >> Thank you. I mean, thank you for the time I mean, you all see have a long time in and I appreciate everything you've done to get it to this spot and to be also frank like with with Sarah and everyone coming on, we've got great board members. Um
every single board member we've had has been focused on the district. Whether we agree or not, it doesn't matter. I've never had a I've never had an issue that anyone's focusing on the district and what's best for the district and and you know, seeing the people run and that was my final just making sure that we
had uh candidates that were were um qualified to be on the board and were in it for the right reasons. That seems to be the case and um yeah, I hope everything is in a good spot. >> Yeah. Well, and it's a huge time commitment and we understand your life
is super busy and something's got to give and we understand and we're going to take you up on coming back to our [laughter] ad hoc and >> And I'll be >> maybe some more there after >> maybe I'll be here with popcorn in the back and see how some of the >> It won't be that till we'll see you at
KINDERGARTEN ROUND UP. >> [laughter] >> SO, I I DO APPRECIATE EVERYTHING. SO, All right. Then that's it. With so with the next exact the next executive committee meeting will be on I didn't look that far ahead. Thursday, September 3rd at 4:00 p.m. in this room. So, with
that thank you and meeting do I have any opposition to adjourning the meeting? >> No. >> All right, then meeting adjourned. Thanks. >> Good night to all. Part: 2
Heat. Heat. board executive committee to order. The committee would like to welcome the audience and viewers may watch live commit board committee meetings online at tcaps.net back/board. Recorded meetings may be viewed on demand at the same address. Is there any public comment
hearing? Hearing none, we'll move on to procedural items. Are there any changes to the draft meeting minutes? >> No. I move to approve the committee meeting meeting minutes from July 2nd. Yeah,
>> I second. All right. I also approve. So they will uh motion passes and they'll be posted. Uh moving on to board policy to phone to Connie Taylor. >> Thank you very much. I know you've all been anxiously awaiting that annual TR update, but as Dr. Van Wagner mentioned
before our meeting today, there's been very little in terms of legislation. So a lot of these changes that I'm going to walk you through today are just revisions. We have no new policies. And per our previous past practice, um, new policies would need to be on a discussion item. These can be on consent
unless the board feels that the necess necessity to pull them off and talk to the whole board about them. So, I'm just going to walk through as we normally do, kind of highlight the changes. I will note that multiple attorneys reviewed the policy. So, some of them made their changes in red and some of them made them in purple. So, and when I tried to
change them all to red, it kept yelling at me. So, you're getting them in purple and in red. But, I'll highlight those as we go through. If you look, the first one for us to take a look at is policy 2202, and that's the authority to enter into contracts. All this is doing is just adding a little provision on here
that talks about if it meets the bidding requirements, it's within the budgetary allocations that the board has already approved, it gives Dr. Van Wagner the option to go ahead um and make purchases within those those budget allocations. So, nothing super significant, just a
little bit more discretion there. And I should mention as I go through, as always, stop me if there's additional information that you'd like. U 2406 is board officer duties. They added some additional language for chain of command. So just in the event that that
one of our officers is absent and also they included in here or incapacitated due to illness or injury because that wasn't in here before. So if they're not able to fulfill their duties, for example, like the vice president can't um if they're going to be out um then
then you guys can either have the the president do that work or the board can appoint someone. Similarly um if the secretary is going to be out, you can have um an appointment or the vice president can do those duties. So you'll notice that treasurer, same thing. if
they're going to be out um then the vice president can do those duties or the board can appoint another person. So it just gives you that kind of more delineated chain of event who has authority to do things within the confines of the law which we're already adhering to. It's just trying to give
some more clarity but nothing you know significant change. It just outlines the process for assigning an alternate to do those those job responsibilities. Okay.
>> Um meetings. Um this one is just adding an um a section with regards to well I guess there's if you look on the third page they've added the word temporary that's to align with the previous policy. So if you had to temporarily assign someone to be secretary and then
if you look on the last page there's just some clarity there for you around electronic communication. um if board members are communicating via email, text, it's just kind of trying to highlight to you that those are all still subject to the open meetings act.
So there can't be any sort of deliberation um or decision made on matters and an electric communication. I think everybody already knows that, but it just adds that for clarity purposes. 3102 smoking tobacco products, drugs,
and alcohol. So the Michigan Department of Health and Human Services actually reached out to Trum and said they'd like to see some more definitions. So all this is really doing not really changing the substantive nature of the policy at all. It's just giving you some more definitions of what constitutes um you
know um products that would fall under the smoking, tobacco, drugs and alcohol categories. Again, imitation products, what does smoking mean? Um tobacco related devices, those sorts of pieces. Um, so it's just adding a lot more
definitions into the policy. One of the things that it did do substantively is talk about not only are we looking at the sale, possession, distribution, dispension, it also includes the display, promotion, and consumption of
the use of those products. So again, we're looking at the last page. Then there are some exceptions to this policy that are more delineated. So the first one under one talks about if someone is actually like displaying they can display a product. If they're coming in
for example to do a um stay away from drugs, alcohol stuff with kids, they may have a vape pen and they may show them the vape pen. They can't use it in front of the kids, but they can certainly be in possession of those sort of display materials um for instruction purposes.
It also carves out an exception for use of tobacco devices and products for Native American um ceremonies, spiritual or medicinal purposes. And then lastly, smoking sessation um products that are approved by the US Food and Drug
Administration. Those would be exceptions to some of those. So, a lot of changes, but nothing super big, just definitions. 3108 is our service animal policy and this adds information with regards to a
service animal in training. So, previously in order for there to be a service animal, they're already certified and so they're in with a with a student or a staff member. Now, we can also have a st service animal in training and also it talks about what that trainer is doing. They can be on on
the product with the same sort of restrictions and limitations as an actual service animal. So, if If someone comes in and they're training an animal even though it's not certified. Now keep in mind this is service animal. This is not our therapy dogs and those are completely different. Service animals
are assigned to an individual to address an established disability. So those are permissible under the ADA. So the the um presence of those animals in the school there's a lot more leniency for those than there are with therapy animals. So our therapy dogs is a different policy.
they are still going to be subject to the certification, insurance, all those sorts of pieces. So, it doesn't change that. And this is actually statutoily required under ADA. All right. Next one's under 3115.
There's several policies here. Um, only changes to these are just the statutory reference. That's it. So, you can flip through several pages. There it goes. 31 and all the way 31B, 31 C, 31D, 3115E.
It's just updating the uh statutory authority. It goes 3301A are some changes to the purchasing and procurement with federal funds. This policy was clarified because there were
some discrepancies between state and federal law. And so essentially what it does is give under those micro purchasing rather than saying that those are up to 10,000. The definition was different at the state and federal level. So now it just talks about micro
purchases um up to the the bid threshold as set annually by the state. So it just kind of clarifies without putting a specific number in there. It makes it a little broader so that we're not in conflict with um it eliminates that conflict between state and federal. The
second page of that policy is just some grammatical changes. All right. Gonna continue to move on unless you stop me. Okay. Um the next one is on our gifts and donations. It adds a number seven and it gives you the right to take any action regarding a
donation permitted or required by law. Essentially what this was intended to address very specifically but was left broad in case other circumstances arise is your ability to um sell off stocks if somebody gives you stock. So that's not mentioned previously but that is a
permit permissible use or dispension under law. So they added that catch all number seven 3304 um use of district property. They just expanded on the definition of what a student group is. Um there was some it
was not there that was not clear. So they just added the language to talk about that it's a student initiated non-curricular student group permitted to hold meetings at events and school promises that kind of delineates it from a um a school sponsored event. This is a
student initiated event. That's the only change to that policy. And then 3306 the construction bidding. Um this was really just to clarify that there's some competitive bidding that is required on certain services. So normally we would bid on purchases.
There are certain services that we are required to bid. So we must competitively bid energy conservation improvements, operational improvements or the removal and treatment of asbestous or material um injurous to health or school facilities. And if it that is if it exceeds the bid threshold.
So bid threshold still applies but services rather than product. All right. 3402. Um the drills previously we were required under F under um the statute 3801308A
to report any crimes that may occur on school property that had to be reported and placed on our website. That has been eliminated. So that is no longer required by law. So we're just removing that from board policy. Asbestous management
just a change in the statutory authority in policy 3407 3410 opioid antagonist. Um it they've also added the language that it is permissible for the district to control, supervise, train, maintain, and
distribute um in um the opioid antagonist. And it also removed the the provision on school property because it may be also at a school sponsored event that takes place outside of school property. 4101.
Um yeah, this is just a statutory change on the last page. So the authority is is modified. The 4104, the employment complaint process. So if someone wanted to initiate a Title 9
sexual harassment complaint, it adds the language that it has to be signed by the complainant. That piece was missing. Um, it changed the location of the Michigan Department of Civil Rights as well as their contact information.
So, super simple on that one as well. 4113. Um, this is ESTA, the Michigan Earned SixTime Act. We are subject to this statute based on the number of employees that we have. And really they just changed the statutory authority and then
move removed some dates that were in the past. So those are no longer required to be in there. That's all under H. So no significant substantive changes there either. 4201
um employee ethics and standards. Um it added the the term under B2 um possession of so it's a conflict of interest to use public funds to purchase alcohol beverages, jewelry, gifts, fees, golf or any item for purchase or
possession which is illegal. So you may not have purchased it but obviously we know there are certain items that we are illegal for us to even possess. So they put in the word possession. And then under C, which is the second to
last page there, there are times when employees do not want to use um staff email or group text to communicate with a student. But under our ethics policy, they're not supposed to to contact directly or indirectly students on matters that don't pertain to school
events. This does however say that with the permission of building administrator and the parent that they could authorize that communication. So it might be a situation where a student had surgery and the staff member wants to text to see how they're feeling or something along those lines. If they have
permission from the administrator and the parent, they're able to do that. 4209 um under abortion referrals and assistance just a change in the legal authority. 4210 under drug and alcohol-f free workplace.
This is now the original policy applied to students in the general public. This is just bringing those same definitions into the policy that is applicable to staff members. So you'll see all the same same changes there. Lots of red, but mostly just definitions.
>> Just looking at the various definitions of tobacco products. It's a pretty sweet list. >> They're pretty inclusive. >> All right. 4216. Um, this is again under the employee section. Um, so for as it applies to
staff members, a personal communication device. They just expanded the definition to also include any device that's capable of downloading applications. So again, you got text messaging, voice communications, now downloading applications, entertainment, navigation,
accessing the internet, sending or receiving photos, videos, producing or producing um email. Feel like technology is going to continue to evolve. So that definition is going to get bigger and bigger and bigger as we go. 458 on the second page. Um just some
clarity around the non-renewal process. It used to say non-renewable process for anything absent any contractual guidance and people got confused by that. So they made it clear it could either in the absence of any individual employment contract or collective bargain agreement. So just to provide some
additional clarity 4602 um hiring so that's under the superintendent talks about previously the board could look at things such as qualifications experience um demonstrated capabilities and now we've
also added and other relevant factors. So basically you guys consider anything that you you determine to be relevant to be a good superintendent. Okay. Next one I'm going to spend just a little bit more time on here. Um is 5209.
That was previously our cell phone policy. Um and so you know TCAS was out in front of the curve here. We had a policy that existed before the statutory requirement now that the the schools adopt. So what we did, Jesse and I sat
down, that's why Jesse's here today. We took our existing policy, compared it to the trun recommended recommended policies just to make sure that they were in alignment and for the most part very much in alignment. Our policy addressed the concerns in the statute um
in terms of student possession. A couple things we made changes for. They no longer call them like cell phones and electronic communications. it just falls under the umbrella of what's now called a wireless communication device. So anywhere where we referenced cell phone or um an electronic communication
device, well we called it a personal electronic device, a peed has now been changed to a WCD, a wireless communication device. So it's like the umbrella that covers everything. Um we went through and just made so there were some things that they had in there. For
example, they included in that policy a definition of the instructional day. We just embedded that same definition into our policy. And that second paragraph there, third paragraph is just making the changes to the WCD from peed. Same
with the next pro um paragraph. Um the second to the last paragraph on that first page really liked the language that they had. a embedded language in terms of transmitt or sharing of um of information or using their the
electronic or the WCD in locker rooms and restrooms. We talked about that but now it's included in our policy. So anywhere that there is an expectation of privacy and usually we say those are locker rooms and restrooms, you can't have your device. That's always been the
case but we've now um adopted that into our policy as well. Um then the next paragraph is new but I like it. It's in their policy and it talks about for kids the the transmitt or disseminating transferring or sharing of scene or pornographic food materials that there
are legal consequences to that. we try to have this dialogue with our kids all the time about sharing that stuff even AI generated um is going to be a violation of the law and now we've kind of we've embedded that into our policy so the kids are aware it's a violation of our policy and it's a violation of
the law so just added that paragraph again came right from the trune policy um then the next page we had said previously we had a kind of a catchall that that exceptions to this policy could be made by administrators. Um,
they'd have to give written permission. The Trum policy actually lays out those very specific situations in which you should and must make exceptions to the policy. And so, right now that they can use their um wireless communication devices on school if it's medically
necessary um to monitor a health condition as outlined in their care plan. If it's required under their 504 IEP, that's another exception. um if it's a district-owned device and this is a piece that's been a pretty big concern
of our um administrators that students were bringing in their own laptops into the school. Now we're going to limit it to only district issued devices because we don't have the ability to like filter out things if students are bringing in
their own devices and we know some of them have really slick technology at home and they like to use it at school. It just doesn't conform with our policy that there's things that we can't monitor when it's their private. Did I miss anything there? >> No. You know, we really see it. There's like two branches to that. It It's a
safety and security, right? It's as as more this is more at our high schools. Not surprising, I think, that kids are bringing in more of their own devices. Like like Connie said, we we don't have our Black Sea, so we're not able to monitor it. teachers um it's a lot more work for them to really actively and
kids are messaging each other through these devices, right? Um and besides that, it's also there's an equity issue too. We have uh it's very clear that kids who are fortunate enough to have their own personal devices and those that aren't. And you know, we're trying
to bring more of our at risk or economically disadvantaged students into our advanced placement or some of our honors courses. And um it can be an equity issue um there. And then in addition, our technology department does not support person. They just they they can't and they don't. And then it's
always an issue around state testing time. Everybody actually has to have our devices to do the secure testing, whether that's a state test or an advanced placement exam. And then sometimes we run into issues with, well, the kids haven't used them all year. Oh, I never got one issued. Oh, now I got to go get one. Oh, I don't know. You know, like it just like snowballs on the day
then which kids are taking a high stakes exam. Um and so with the at the high schools we will do the same policy for cell phones that we have for personal devices that during instructional time they are to use what the TCAPS issued devices are. It allows us to ensure
access for everyone. It allows us to support all of their access and monitor it. Um but in between class times before and after school you want to bring your MacBook and work in the library that's all great. It'll all still work on our system but during that class time they need to be on our devices. It also will
include um the AI glasses that we are seeing a few kids start to bring some of those to school as well because those are considered um wireless communication devices as well. So those will fall under this policy as far as they are not to be in use during the instructional
time. So, um, our secondary principles feel really good about this and we really wanted to bring this up now so that we can communicate to kids and families and be transparent before the school year starts >> and then we can also change the handbooks to reflect this as well.
>> Watches are going to be the big one. >> Those will be gone too >> under the law. >> Okay. >> Yeah. At the elementary level, there's absolutely similar you guys had already adopted that, but there are no devices for students in the in the elementary
level that are going to be permissible. >> It's a wireless communication device >> under the law. >> So, this will be rolled out going into this school year. So, there'll be communication sent as soon as this can be adopted. Okay, got it. That's good. >> And some discussions with some of our student leader groups. I think the
principles have talked about doing it similar to what we did with the cell phones. Here's why, right? And a lot of times when we explain that to the kids, they're like, "Oh, okay." That kind of a couple of the high school kids we've talked to are like, "Yeah, we totally text each other on our MacBooks." I'm like, "Right, that's actually not the point." When you're in math class, you
know? So, >> um, >> yeah. >> They're a lot more slick than we are >> for sure. >> So, we've got the district communication. Again, if we ever designate them to be used for instructional purposes, that's going to be at the teachers instruction. The one example we talked about with that is
there might there be a case where students are taking pictures and either using their camera for a photography class or something along those lines. For the most part, we're going to provide them with cameras, but there might be an instance where the the district approves letting them use personal devices for instructional purposes. And then the emergency
situation um just so long as it doesn't interfere with the school's emergency protocols, first responders, those sorts of things. I think and that was one of the concerns the parents had raised previously. And then lastly, um the really the substantive change apart from just the WCD change is that you know
added the language again liked it from the Trune policy that talked about when we confiscate uh we talked about that that violations could be um um subject to our disciplinary process, but this also clarifies that we can confiscate
the phone and that or the WCD and that a meeting with the parents may be required before they can get that back. So it's just being it's just clarity for parents but again maintained the integrity of everything the board had adopted previously and we just added some clarity from the truth policy that we
thought would be helpful to parents and and students. >> Any questions there? I know we spent a lot of time on this. >> No, no, that was I mean that's going to be the one where most of the questions are especially considering the level of edits too. >> Yeah, >> there's one more policy I think actually. So I guess
>> Yeah. So, I just wanted to make sure if everybody knew that the we didn't really change anything that the board had put or was important to the board. We just added language that made sure it aligned with the new statutory requirements. >> Just I can't imagine with the history of the work that's gone into that that that
won't get pulled from consent with some question, but I can't think of what it is. >> Yeah, we'll see. We'll be prepared to share that with them in the event that that comes up. again 5507 similar to earlier we're just trying to make clarity around what what's an extracurricular event as defined um by
school district sponsored. So we just it's a additional definition clarity there in 5507 and then they added like coaches um where it talks about and D advisers and coaches they hadn't included coaches in the bed in the paragraphs themselves so
they just made that update. And then lastly, um 5714, the threat assessment and responses. There's a new statute that required the the districts to have a um BAM
um BAM, which is a threat assessment team. And so you have to have that team. We've had teams already, so we're ahead of it. But it used to require that you had a specific designated threat assessment coordinator who would do this work. Now that can fall on any member of
the BTAM. um the team or administration. So this policy just clarifies that >> those are the changes. >> All right. And they were a lot less intense than >> Yeah. >> I was expecting with the level a lot of just saturatory ones.
>> Not much controversial. So that's >> Was it like the one where you said two colors, but there's one that has three where they've literally tried to decide. >> Oh, could be. Yeah. green, blue, purple, and red. >> There you go. See, all the above. That means a lot of people looked at it.
>> $5,000 won out. So, that was >> all right. Any questions? Um I I would assume we would just place them all under consent. Um obviously, if any board members have any questions, they can read them and pull them as they see fit. >> Yep. So I move that the board policy
updates as presented and listed above be placed under on the consent calendar at the August 10th board meeting. >> I second. >> All right. And I agree. So motion passes. Um so agenda review. Um defer.
>> Okay. So we have our standard call to order. Pledge of allegiance review of the agenda. Um our first public comment superintendence report. Um just a a couple heads up on that. Um we have our standard legislative and district. We do
have uh two uh 2% grants um from the Grand Triers Band of Ottawa and Triple Indians that um again it's just an acknowledgement because it's a grant doesn't require board action um like a donation um but we will still acknowledge that um as well. And then I
am going to also in my update with district heights I am going to talk a little bit about I want to revisit um conversation about LEAP and some possible funding with that. Um I've talked to the board a little bit that in August I wanted to revisit that once the
budget was done. So that is going to be a conversation piece that um I really don't need board authority you know on that one. It's really a change to the budget that'll happen in February but preemptively I just want to have a conversation on it. So, just a heads up on that >> under your super superintendent report.
>> Yeah, under my superintendent's report. Yeah. Okay. >> Yeah. I just I'm going to let you know what I'm thinking about doing, you know, and thinking and and and just make sure that there's no um you know, uh real objection to that. Um unless there is, then we could make it a discussion item
at that point. But, um I plan on bringing it up then. >> Okay. Um we have our board committee reports uh as well including we've added as of late um the minutes from our ad hoc uh committees and um I believe Ty
will be reporting out um on where that is. We have our consent agenda um as presented. Um we had some uh purchases that went through finance uh this morning and uh forwarded for the board agenda. Again, board policies that were
just put on consent by the committee. Our meeting minutes. Um we will have our second public hearing for sex education curriculum materials and bylaw review as required by law. um including a second um additional separate public comment um
as required by state law. Um we go to our discussion items. We will have uh approval of the sex education curriculum and bylaws. Um again reminder no changes to the curriculum only to the bylaws um and uh um the surveys that were given
out as presented to the board earlier. We will not have a separate presentation again, but we'll um you know have staff available for any questions if they may still arise. Um we have our second public comment um then closing remarks and adjournment. Now I do know that
Scott I think you received a uh request from a board member. I did >> this afternoon for possibly an additional agenda item. So I just wanted to throw that out there. >> I did um I believe you I don't know if you've had an opportunity to review at all. Mm-m. >> Um, I did print it in case because it
was before the meeting. Um, and I I feel I was because of the timing I was unable to go back and watch this morning's finance, but you were in finance. >> So, you probably are passing the memorandum that Ty sent. >> Yeah. >> I'm sure I'm guessing you know what this is and the context behind it.
>> Yeah. >> And where the Yes. >> And I I all I've heard is that there is some interest in talking about it. Not that there's a problem with it, just having the conversation. Um, >> so I don't know if you have any opinions on it. I've been reached out by a couple
of members to have the discussion. >> Um, you have had a couple members. >> I've had two. >> Okay. >> Members. >> Okay. >> Um, so typically the process would be that I would add it, but I don't know the cont literally this is one of the few that I've >> I go in knowing no context.
>> I think it's just an update totally on where we're did seem to be it did seem to be more >> my intent at this point would be I you know to have Christine just just again update where the project is design where it's at at this point you know I've met talked to the board just about you know the change in the bleachers to have a
more traditional look like central high has now I know there's some bus loop things that you know some of those things have increased the cost from the original budget we had so um I believe that's the request that was talked about in finance this morning >> yeah and it it both both comments were not that there's problem with any of it.
It's just uh felt there's significant enough change to warrant >> I've got no problem. >> Yeah. Okay. Yeah, that's fine. >> So, that could go um at item >> only would be item C. >> Um and then any other changes from other
board members before? >> So, I was going to save my comments to the end. Um but I obviously have to at this point. So, uh, as most of you know, today will be my final meeting. Um, and I know we'll be tendering my I like to
call it retirement because I want to, it is a positive thing and, um, I will be tendering that at the end of this meeting. Um, so with that, there's going to have to be some changes to the agenda. Um, very specifically, I would suggest I think you're meant to
you probably need to appoint a vice president early in the meeting. Um >> um >> especially if you're if you're not, >> you know, that kind of be up to the board's perview. Not really. >> It's no, >> you have to you have to have to appoint
a president, don't you? >> No, we have to voice. So >> that goes in. You have to point a voice. >> Second, as soon as I turn in a resignation, okay, then the vice president automatically gets elevated to president. So Erica, >> that would be me. >> You're you're on. Um
then it the policy says promptly uh vice president the problem is is if you don't do it early enough in the meeting and Eric needs to go to the bathroom it's late doesn't arrive then you have to have a whole separate process to do >> well my suggestion would be make that the new five then
>> that was going to be my suggestion too >> and then you know appointment of of >> a vice president >> a vice president >> just that item in there then it's done >> yep >> then you go into regular business >> and Then I would also secondly add
uh well first of all the report out of the executive committee would be Erica. >> Um board governance Tai was already going to do that one. >> Y >> um and then finally on at the end as discussion item the board would have to
have a a process of filling the position. >> Yeah, that would make sense too. So >> that would be item D. >> That would be item D. And I think it makes sense to do straight up sexed hearing straight into sexed approval.
We always have school safety update first. So it makes sense to go at the end I would suggest. >> Yeah, I would just put in that at the end >> after the um >> central high >> central high up. >> Okay. >> Yeah. >> There is obviously multiple other references on the agenda that you can
>> Yeah. So the appointment of vice president um well that that'll be a discussion of how we want to you actually have to do a nomination. >> Okay. >> Um so it's obviously >> the again the position is automatically
you would automatically be elevated into president effective >> and I can explain that at the beginning of the meeting with that Erica. >> Okay. Okay. Um, and then what I would suggest, we'll have Tammy plug in the um, you know, the appointment just as we do as the organizational meeting. We'll use
that exact same language for appointment of a vice president. So, Tammy, let's go back to the organization and plug that right into the agenda that same way under that item. >> Okay. And then um I will have her dig up as well, you know, um what we did the last time we appointed a board member
process, you know, and at least have that for the board as, you know, to to reference for um the last discussion item of of a um process for appointment of a board member to fill the slot. >> Okay. Yeah. because I wasn't I was gonna
refer to the wording that we use because it would be nice to keep it consistent. >> Yeah. And if we and >> use that same process, there's a there's no, you know, remember there's no real process the board has to use other than appointing somebody by within 30 days, right? >> You know, they could just randomly put
somebody they can have uh people apply. There's different ways, but we'll at least provide you the last time we did it for the board to have that, but you know, as far as rules, no rules other than they have to appoint somebody within 30 days. >> Yeah. >> Okay. And then just on the agenda, we'll have the language for
>> we'll have it in the yellow of what we've used in the past. Again, the board can completely veer from that, but we'll have that in there just in case the board wants to use the same process. >> Yeah. Okay. >> And you could even like we put a lot of time into it this last >> That's my point. >> time. So you guys just >> Yeah, my gut feeling is it will, but board doesn't have to and maybe he
throws a curveball and that's okay. But you we're at least going to give you a reference of what we did last time. >> Yep. >> You know, and we'll use the reference of organizational of how to appoint the vice president the same way. >> Yeah. Okay. >> Okay. >> Yeah. >> All right. Is that good for that agenda? We've got the study session as well.
>> Oh, yeah. I thought about that one. >> Okay. So, study session, easy call to order, pledge where our review of the agenda. We have our first public comment. Um, we have consent. Um, then study session again, capital bond project planning. Um, this is beginning the beginning beginning very
conversations of what um the next phase of that may begin to look like and get board input. Um our second public comment board president remarks and adjournment. >> Yep. And I did say just for future meetings
that um yeah we did complete the ad hoc work uh enough to progress it to the full board yesterday that will be in the report out. Um my suggestion which will be dealt with uh in the in the report out is that it goes to a study session at some point because there's certainly
it's there as a draft but there's questions to be had and there's a few really specific questions and then there's a lot of generalized questions that we just need to get stuff down. Um I have offered to return whenever you guys need it just assuming I'm in town. So just tell me when you want me and
I'll be here if I can if I'm in town. And if you don't want me, also fine. I will not be offended. >> No, you've been a part of >> Zoom zooming in. >> Yeah, you're not so we can do it. >> There you go. >> Opens up so many.
>> It does in a weird way. >> It's kind of weird. So, >> okay. >> Um, yeah. So, if ever you need anything, I will be available, but you just let me know. And I'm just curious the study session on capital bond project planning. Do you think that will be a two-hour study session?
>> Yeah. >> Okay. >> Because the only the only concern that I'll give you that you have to figure out is and part of the reason um I chose today over any was you have the study session. So if you decide as a board to to extend that meeting
>> for an appointment um interview or something like that, you could. >> So you could it's up to you. You could add an hour to the meeting. within the 30-day window. >> So, it's within the 30day. >> Okay. Okay. Okay. That's what I was thinking. So, okay. >> Yeah, it was that was part of the date
plan. >> Okay. >> Could it be an hour and a half? Could be. You know, I don't see it over that at least. So, you know, I think that you could fit something up maybe. >> Okay. Okay. >> Okay. So, then any other changes to those agendas?
>> No, I'd like to. Well, if you're asking >> I was like, let's add a bunch of stuff. Yeah, let's add a bunch of stuff. It doesn't doesn't matter. Um >> Okay, then. Um Yeah. Do we have a motion? >> I move to approve the August 10th, 2026
regular board meeting and August 24th, 2026 study session agendas as presented. >> Second. >> Um Yep. I agree. >> Yeah. I was wondering uh is amended. >> Yeah. >> And I'll restate it
>> if you could just withdraw withdraw withdraw that. I withdraw that. >> I move to approve the August 10th, 2026 regular board meeting as amended and August 24th, 2026 study session agenda as presented. >> Yes. >> That is I second that.
>> Yeah. Um I also uh Yes. Thank you. So motion passes. Um, okay. Information items deferred to Connie Taylor. >> Quick one for you today. Uh, our staffing update. We are still sitting at two elementary positions available. Um, we have one at um, kindergarten position
at Long Lake Elementary and then on the position at Traverse Heights to potentially dissolve the split. So, we're still looking for teachers and again we're as they come in, we're setting up the interviews immediately. So, we're encouraging individuals to continue to apply. I'm still have two special ed uh, vacancies. one that's a
self-contained classroom at Blair and the other a regular special ed teacher at Eastern Elementary. So, we have some candidates that we will be um meeting and entertaining next week, but again, still encouraging applications. Happy to report that all of our secondary teaching positions are filled, knock on
wood, as they exist today. Um but we do still have a counseling position that is vacant. Um it that will service one or both of the high schools. So, anybody interested in a secondary counseling position encouraged to to apply for that as well. From a support staff
standpoint, looking for noon duty at Traverse Heights and Eastern Elementary. Always looking for bus drivers, although we're sitting better than we have in previous years. We like to have our bus drivers on board and trained. And again, that is a paid training opportunity. We have a full-time BC cook position
available at West Senior High School. Um custodial, we've got um some folks that might be moving um into different positions that will vacate. So, our shifts are unknown, but we'll continue to have a couple custodial vacancies available. Licensed programs looking for lead teachers and teacher assistants and
our early childhood licensed programming. Um, so if anyone is interested in any of those, some part-time, some full-time, but um happy to see you either to apply online or we're also going to have another um in-person hiring um career exploration
event here, which is normally what do we call them? Open interviews. our our career exploration event here Wednesday, August 12th from 3:00 to 5:00 at the um administration building 2075 Cast Road. >> All right.
>> Okay. Any other items? Um so as uh clearly hinted in the previous uh this will be my last meeting. Um I've been on the board for nearly six years and uh when I
joined um I had a list which I recently found. Um and I think you know my the goals were which I included in my letter. It was reduce uh superintendent turnover, navigate the significant legal disputes we had at the time, stabilize
the budget, the district's budgets, and establish the formal reserve fund, restore public trust, establish a long-term strategic plan. Um those were the the checklist. Um and I think we've either achieved or come extremely close
or uh to all of those. So acknowledging um the other challenges in my life and business challenges and personal challenges that I have right now and um quite frankly I do better with problems and you guys don't have any right now. So uh
I I think my time is uh my time is here to hang up my hat for the time being. So I appreciate and I probably would have been a year less but I love the district and everyone I've come to know and I really appreciate it. So, >> yeah, I just I I just want to say that
um you know, thank you for all of your um >> all of your dedication and just uh everything you've done for the district and um I think you've reached those goals and then some and um just for your stability throughout all these years has
been really great um and your your balance and your professionalism through everything. And so, um, yeah, this these past, um, six years have been just Thank you. Thank you. Thank you. Thank you. And, um, >> thank you. I mean, thank you for the time. I mean, you obviously have a long
time in and I appreciate everything you've done to get it to this spot. And to be also frank, like with with Sarah and everyone coming on, we've got great board members. Um, >> every single board member we've had has been focused on the district. Whether we
agree or not, it doesn't matter. I've never had a I've never had an issue that anyone's focusing on the district and what's best for the district and and you know seeing that people run and that was my final just making sure that we had uh candidates that were were um qualified
to be on the board and were in it for the right reasons. That seems to be the case and um yeah I hope everything is in a good spot. >> Yeah. >> Yeah. Wow. And it's a huge time commitment and we understand your life is super busy and >> something's got to give and we understand and uh we're going to take
you up on coming back to our ad hot and >> maybe some more there. >> I'll be maybe I'll be here popcorn in the back and uh see how >> it won't be that we'll see you at kindergarten round up. So >> So I I do appreciate everything. So all
right then that's it. So with the next exe the next executive committee meeting will be on I didn't look that far ahead Thursday September 3rd um at 4 p.m. in this room. Um so with that thank you and meeting do I have any opposition to adjourning the meeting? >> No.
>> All right then. Meeting adjourned. Thanks. The last one.