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executive committees to order the committee would like to welcome the audience and viewers may watch live board committee meetings online at tcaps.net recorded meetings may be viewed on the same address there no public comment being offered today so we can move straight on
to procedural items um so we the draft meeting minutes portion of the agenda are there any changes to the draft meeting minutes good to me so hearing no changes there remain is posted moving on to board policy defund Connie Taylor all right now I know it
looks daunting but this is our last section of um updates that we have so we will be completely up to date until they issue the next round um these are the 5000s which is obviously the bulk of our policies so what you're going to find as we go through these we can do it very
quickly because there are very few substantive changes um to the policies themselves so I'll start with the revised policies that we've proposed to put under consent starting with 511 um there's just the correction adding the word insights that was
lacking before and that is consistent with the definition provided in Tinker and de Mo so that is just a clerical change for you um under 5102 lockers it also now G the principal or design the ability to request assistance from law
enforcement in doing searches of searches of lockers the way we say why we say assistance is because if they are to conduct the search they need probable cause and a search warrant we as school administrators need Reasonable Suspicion so as long as they're just assisting us
that stays and then also we have that uh parent um reference that we've been changing in all of them the next policy 5103 we have the parent change and then it talks about any dangerous weapons that we've confiscated will go to law
enforcement any other Contraband that is collected during the course of a of a search can be stored at the school or turned over to law enforcement um up until the disciplinary hearing so Connie I had one there's either a Miss there's a missing word
here I think in that paragraph okay it says store in a secure at school and I think they me thank you we'll make that I'm sure that'll come out in the next update but we'll all right then 5104 age of
majority we have the parent reference again and that's all 5105 we have the collaboration with outside entities it just adds that the district May from time to time collaborate for student programming so just a clarification
there 52 01 we have the parent change and then on page two um it clarifies that it's if law enforcement is conducting investigation it is their responsibility to inform the students of their applicable rights um including the Miranda Rights you know what it said
before um I think it says law enforcement um I don't know I can find that officer or something the student now saying it's responsible for I was just no big deal 5202 again they want to make sure
we're clarifying that it is unlawful discrimination and somebody said is any discrimination lawful well think about if we have to assign a um individual to go into the girls locker room we can discriminate on versus of gender because there's a legitimate reason to do so it's so this just makes it clear that it
is unlawful discrimination um and then also includes um new policy references because we've changed our policy numbers and then also talks about OCR complaints so clarifies that it's an OCR complaint and not just a complaint in general
would go to the US Department of Education 5203 while it seems clear that this policy prohibits um hazing really if you look at it starts with the definition it says students may be disciplined but it doesn't specifically say that it's prohibited so they've
added that language as a clarification um 5204 student appearance and dress code they've added that we're also not only be consistent with this policy with our um the way we Implement dress code but also with the law because there have been some suits brought under
um MCL 37- 2101 which also known as the Elliot Larsson civil rights act so that is added as well as the legal Authority then we have on 5206 several references um to parent
throughout and then on the last second to the last and last page there's an addition of I victim of alleged sexual assault essentially indicates that the district cannot expel or U suspend for over 10 days any student who's been the victim of a sexual assault with a few
caveats one would be if that student um is convicted or pleads guilty to um one of the offenses that is listed murder homicide you know those sorts of things criminal sexual conduct themselves they um this they commit an act under Section
H1 or H3 of this policy which is the dangerous weapons arson or CSC if the title 9 investigation has been completed and finds that this by proponer of the evidence that the student was not truthful about the sexual assault and then the both board may also apply the
mandatory seven factors for long-term suspension or expulsion and it says that you should consult with the title 9 coordinator so if that happens we'll be chatting I was curious about that do you know what the legislative background is on this why somebody advoc needed to add that
provision I you think that it's just to advocate for sexual assault victims you know so if there's an ongoing investigation um into a situation we want to make sure that we're not removing them in the school environment until we can clear that they were not in fact the victim of sexual
assault okay 5206a just the parent reference 526b for students with disabilities discipline it just clarifies what a of placement is and that is to remove a student um so
they've added the word remove and then they've also added the parent distinction and then lastly if the conduct was a manifestation of our failure to implement the IEP or 504 plan basically it just says that we need to remedy that situation as soon as possible and I was just curious because
there's been some talk about you know seclusion and restraint do you know what this word remove replace because that was the verb that changed I I don't know we can check it the previous expel so yeah Al number
that one again um 56b and then A2 and A3 then 5206 C student discipline reinstatement we've got the parent component and then on page three there are certain reinstatements Provisions in
the revised school code but this also adds the the district's ability to either add to or do reinstatement conditions in lie of those identified in the revised school code all right 5206 D um we have parent and then there was a missing word on the
next sentence just adding student who are expelled for any reason 5206 e parent 5208 uh acceptable inter uh student acceptable use in Internet
safety this just clarifies that in addition to this policy we're also incorporating the district um policy 3116 which is the district acceptable use policy which is much more um def detailed uh th 5212 registered sex
offender students um this is just clarifying that this policy is applicable to students not all registered sex offender who we may have on our campus and it talks about applicable law and board policy 5411 which is student promotion retention and
placement 5213 personal protection orders does parent and then also it clarifies that the existence of a personal protection order does not diminish a student's U rights under state or federal law so for example you
may have something under idea if there's a PO the student is still entitled to a free and appropriate public education um placement position so it's just adding that clarification 5301 we have parent and then also we're do some clarification on if we're asking
for an excused absence for a medical reason who we will accept the medical from so it's doctors uh physicians assistant and nurse practitioners enrollment in kindergarten is the parent change 5303 student enrollment and
withdrawal again the parent change and then also in terms of eligibility for residency status it adds a language to say that the district can independently verify and if individuals have provided false information the district May pursue legal
remedies um and then also you will see on the second page it references uh requests of students oral health assessment information that is um covered by a new policy which we'll talk about here in just a few minutes the 5304
um they have removed the provision that says the instruction for non-essential elective services to students for nonpublic um it has to be consistent with state law and subject to constitutional constraints they've removed the so long as comparable instruction is provided to public school
students in the same grade level that is still applicable but it's a n one of a number of exceptions in rules and they're all covered by state law so they're all in MCL 38817 so the earlier sentence covers that versus just pulling
out that one for whatever reason to highlight that one isn't isn't re isn't relevant 5306 the foreign students this is just a rewarding of the change of the sentences in the paragraphs no substantive changes whatsoever I just
caught one missing word here again um that second paragraph where it says comply with federal laws regulations and may negatively impact the students they either meant to say laws RS and guidance or they meant to just say federal laws and regulations got it okay we'll verify
thank um homeless students 5307 uh it's a rewarding or the parent change and then just a rewarding of the sentence again no substantive changes there 5308 just the parent
change um 5309 access to records and directory information we have the parent change and then we've also um they have removed from section c the information about directory information and then actually moved it to section g which is titled
directory information so it's same language just a new placement and then under Section F there is the provisions that talk about who can access an educational record and they've included ISD employees to that because there are times in collaboration
with the ISD they may have an um educational right to access student information 5401 is just the parent change uh 539 oops did I skip one you may have mentioned it but
5309 I take it when you clean that up there's a section that isn't struck but should be otherwise it would just the district will but the whole section's meant to go right or does it go down to the bottom the district will that next sentence the
district will make arrangements for I how it's GNA it's weird how they do it yeah I don't know why they did it that way but that makes sense they should have just struck the whole person yeah I don't know why it doesn't work out yeah let's make this as
complicated as possible I know 541 is just a parent reference 542 is just a parent reference 5403 is the parent reference 544 is the parent
reference 5405 title one parent engagement they just moved the paragraph further down so we just have a a a rewarding of the paragraph and a shift of the paragraph but no substantive changes as well as the parent
P 5406 is the parent change 5407 is the parent change and then also under objections to um M instructional materials it used to be the option of
the teacher was to essentially let them know the pedagogical reasons for why they want to keep the material however we've now added that if they agree with the parents objection they can exempt a particular student or a group or all of students from using that instructional materials if they agree with the parents
um objection those are all ma but it just opens up more options 54 9 UM we've got the parent change and it does clarify under Ida the
personal curriculum um opportunities 5410 commencement is the parent [Music] change 5411 student promotion retention and placement under c um it removes references to ayp um ayp as you know is
part of the No Child Left Behind regulations which are no longer in place obviously the district continues to use less prescriptive ways of identifying our um closing gaps in student achievement 5413 just the parent [Music]
change 5415 summer school the current policy says that the district will Implement additional rules and procedures for summer school um we it just eliminates that now all of our board policies rules codes of conduct
apply regardless of whether or not it's school year or summer school then we have under 5416 the parent change and just rewarding of the sentence Pro clarifying the process for students who under
[Music] idea 5418 the parent change 5419 parent change um 5420 uh parent change and then the last
um page it removes references to um employee responsibilities identified 4209 last updates we did the changes to 4209 and essentially it revoked those responsibilities of the teacher so it makes sense to pull it out of this policy as
well Student Government um we've removed the language at the students May organize a student government that is just to clarify that Student Government will be board a district sponsored um so they can't form their own Student Government apart from the school
sponsor 5503 um there was they removed the word any just because isn't necessary and then the board principal design May remove any approved postage so essentially um within a reasonable
period of after a reasonable period of time so if it's not approved they can remove it at any time but even if the information is approved and on the bulletin board once it's been there at the the principal's discretion for a reasonable time they can go ahead and remove that as well Hy I'm sorry when I
reviewed these policies I didn't catch this in 5510 then so the student initiated non-curricular clubs so oh I don't think we're there yet oh I'm sorry oh you're fine we get there coule more okay um 5506 field trips the parent
change and then we're also removing the requirement that the chaperon need to be 21 years old we have some parents that are 21 years old who go along with their students and then also like our leap programs we have a lot of recent graduates that come back as volunteers and coaches and they're not 21 years old
so that's not seally required so we just remove that keep in mind we will always do any chaperone for a field trip we still do the ey chat background check for for anyone that's going to volunteer or go along with our kiddos um 5507 extracurricular
activities under c um it just removes where it talks about performance enhancing drugs it says right now that students may be disciplined or excluded from the activity they may be disciplined now and excluded from the activity it's not one or the
other um 5510 all right um right now we've just removed the the narrow definition of what constitutes um a non-curricular club by then that first paragraph and then also if the club approval has gone
to the principal and gone to central office that's where the appeal process would end they would not have the ability to bring that to the board oh okay yeah I was just curious like it's allowing kids to form clubs that are not directly related to the
curriculum so like if they want to have a Dungeons and Dragons corre club which recently happened yeah they can they can yeah yeah um special education vender um Ida eligible students are protected from discrimination it's added uh state and
federal law including 504 um it used to only say 504 the Rehabilitation Act now they've just done a cover all it includes all state and federal laws that are applicable um 562 parent reference 5603 parent
reference um 5701 previously was titled child abuse and neglect now it's titled abuse and neglect because as you remember we've now added vulnerable adults to that policy and that's on second page
B 572 parent reference 5703 parent reference 5704 parent reference 5705 parent reference um
5707 the school wellness policy in addition to the parent reference there's also new language that talks about the meal policy if a student qualifies for free and reduced lunch but they have a negative balance in some maybe the alart or other they cannot be denied um a free
meal based on the negative balance on one of the alak cart things it also talks about we're encouraging parents to complete the financial eligibility for free and U lunch lots of discussion with that in cabinet the need to promote that significantly and then this would also
be included in the student handbook 579 is the parent reference 5710 is the parent reference um 5711 is the parent reference and they just restructured some sentences no
substantive change to the policy 5712 parent reference um and then 5713 immunization and communicable diseases um this in terms of when they need to provide immunization records
it's when they first come to the district and then statutorily from MCL or MCL 33392 since 2014 they've also been required to do that um before entering seventh grade so we just the reference to seventh grade has been added
5804 They just added the legal Authority for that policy for work permits 5805 the student audio and video reference just a parent reference there 584 didn't has that all passed yet with the redoing
appointments we do issue work permits what's that we do issue work yeah but I thought it I know I know that was a bill I thought it went through maybe was one of the like that was one maybe one of the ones that didn't go recently yeah where it's done at the Department of Labor it's going online
now it was last year's end of last year's session that schools aren't going to do the works it's going to be done it could be it just says in accordance in accordance with state law so if state law doesn't have a stent in it anymore I can probably go away at some point that's fine or they'll pull it the next
round of there might be things at the federal level I don't think it seems like it doesn't take effect though until maybe next school year I think we're still in it right now but you're right do believe it we cross the finish line I think he did it's that's not going to hurt the feelings of anybody in the school it's
it's one of the most ridicul like go and get a piece of paper take a piece of paper go and get a piece of paper take it back like in the summer for a lot of in get a lot of angry and he like I want to like I want you to right 5805 is the
parent reference 5806 is the parent reference 5807 this was just a little kind of quirky because it talks about Stu this is applicable to students the obligation to maintain the flag and where we put it and how we maintain it is the district obligation so that
language is going to be moved to the operations side so they just pulled it from this policy the students's ability to opt out of the Pledge of Allegiance you know is still included in this policy and then lastly the 578 this policy was pulled and and now
is number 34 um 100 or yeah 3400 or 3410 sorry read my own writing it falls under school safety now so we have the same policy it just has a different number this is the opioid antagonist
okay we adopted it into 34 okay gotcha and that is all of the policy revisions 5807 maybe I'm getting confused now with the ones that we did with Neola before and then I thought we had I thought we
changed 5807 to not penalize for the choice to recite the Pledge of Allegiance I.E students may not be disciplined or penalized for not reciting the Pledge of Allegiance or reing because it goes both ways I I don't recall that but we can
certainly add that we're doing revisions we can make that change fairly easy basically yeah saying one way not saying the Pledge of Allegiance right there's also been issues with people not this area but saying the Pledge like it's
being politicized this like anyone it's a choice of doing either all which should apply to either all this one says you could be penalized uh for reciting the pledge I mean I guess it says the superintendent will provide students with the opportunity to decide a pledge but it
doesn't say that you can't believe someone for doing so I guess it's cover another it's fine I I thought we just changed it previously but um that could I don't that very last sentence whatever their choice is yeah it's like could be
students may be not be disciplined or penalized for not reciting the Pledge of Allegiance but really it's that for their choice in reciting the Pledge of Allegiance I can't remember I can't but is it that last sentence that you're saying students are not bullied for not
reciting the pledge also they shouldn't be bullied for reciting the pledge it's fine to do it doesn't change the context of the easy we're doing the revision element if you prefer that yeah not a problem I just for whatever reason I maybe this is in my head
so to be clear you want both of those sentences Chang I one so just those are the revisions those are the ones we're recommending for consent agenda I do have one little ask that if um between now and the board
meeting if anyone finds one that you would like to pull to put on discussion if you can just give me a heads up that way I can do some additional research on the policy and be more prepared in the event that there are questions about the who what where why and how just also sending that out oh I appreciate that
drafted that out but I haven't yet to send thank you I just I want to make sure I get you the information that you need and as much as I'd like to think I know these policies I don't pretend to know everything about the laws and the statutary requirements behind them so I'd have to do some research maybe we could um send out a email to the other
board members that's what I said is I've I've actually dropped drafted one because it would be I mean even just even if it's noncontroversial it's just like then no one has it no one then has open their laptop but just get it to before like when possible I get that if
you notice like it's right in general when you can let okay otherwise I sit there Sweating Bullets until discussion to make sure I'm wondering if I'm going to know the answer to the question well even if it said right before the meeting then we can at least go print the copies so we know what we're talking about for sure I would and so and then moving on
to new policies um just a couple to talk about um well few but the threat assessment and response that's an optional policy I know Tammy provided you kind of a late update to that we went through and aligned it with our practice we actually have a very well
thought out and implemented threat assessment process so we thought it would be great to reference that in board policy so essentially if there is a threat made the law enforcement context and also um notifying the principal or supervisor to to implement
that threat protocol so we've included that I and I love this idea of adding this policy um you know you've put in the work to develop it so it's terrific addition um my I just had an issue and I
don't think this is controversial but in the section where it first references the threat assessment coordinator it doesn't identify who that person is so you should have a new updated one we ref removed reference to the coordinat sent
you this morning I thought one didn't have Patrick mcis do we removed it we don't have a threat assessment coordinator what we replac that with is that we would ask that threats be reported to the building principal or supervisor who will then implement the threat protocol process and what that is
is generally they call um an emergency line that notifies cabinet you know and everyone of the threat um where they are in the threat protocol process right so it currently reads that that an employ employee a volunteer or contractor must
immediately report a threat to the threat assessment coordinator and then in addition if it's an immediate threat to law enforcement and then in addition to a building principal or department supervisor but it doesn't def so there's
three different things and it doesn't Define who that threat assessment coordinator is let me clean that up because we do not have a threat assessment coordinator I thought we caught all of those but we will make sure we get that clarified it goes to
the building principal or department supervisor okay um and then the very end there's section c training and then there's a paragraph below that about communication and I think communication it needs to be article D
just a a missing letter there okay the edits made because I saw in the old version it was its own letter so it was just yeah we we'll take a look at that for you and then as we mentioned 5715 this is required now we have students are
required to have um oral health assessments upon enrollment or you know a promise to get the the a health assessment or a document impling that it's contrary to the religious beliefs similar to the immunization record so
that's all statutory the L and share of this packet as you guys recall we just adopted the new title 9 regs and policies to reflect the July 1 2024 or or 2025
changes uh no 2024 changes and then we have a court decision that reversed it back to the old regulations so we are going back to what was originally in the ter packet which reflects the pre 2024 regulation changes all of these
possible we've reviewed before but we just the old is new again I'm sure it's be come up again this year love it it could change wow see I love that we go through this in EXC so it it spares the whole board you know at a full board meeting
yeah so we don't have like decision wh blash this is coming from I take wording on the one that has the optional is removed from the policy one that says you can have additional few options yeah it's gone it's
gone all right any questions on the board policiy that wasn't too bad thanks absolutely great all right behind was on next
next L okay so uh without any other questions so the board policy packet then the agenda review um [Music] for like wait a minute can you tell I was watching
another one Live Well we do have so we've got a general review for March 10th and March 18th do you want would you like to address the other issue of scheduling at this point I think it sounds like you got some carving to do so why don't you just go for it yeah okay cuz I don't I
don't have it on here anyway but you know and then we'll we'll see what the actual agenda is when we're done okay good um so we've got uh as we discussed in the previous board meeting um we do have uh a number of applicants for the
board vacancy position um was it 10 or 11 the final I think it was 10 or 11 10 10 okay um and so that's probably too many to have come in for one board meeting so we previously talked at the
uh last board meeting that if needed to at this executive committee we could uh schedule March 3rd for a special board meeting just to to uh agree on some final candidates to bring back on March 10th um so we can
have a little bit more an efficient meeting on March 10th um with that if there is an objection then I'd like to post the meeting on March 3D there was a lot of conflicts that day I think we've got um a showing um at Central and we've
got um Central grade visioning so I think what time did we think it was 3 3 o' so if we can schedule that at 3 o' um for March 3D I I don't think it's going to take a significant period of time but um March 3rd would be ideal and
that will be the only AG generat obviously other than consent to approve the meeting minutes for the last one not a significant amount of time are you thinking an hour or less cuz that's that's what I'm hoping for Central great visioning it which is in this building I believe so
that's yes I I I really think as long as all board members are understanding of that too there's no reason we shouldn't be done with that y I will make my points early yeah I mean we're really just trying to narrow it down I mean we don't have a final count that we have to get to so um I
can't imagine it will take if there's any controversy we can always put someone through so with that then we will post a meeting March 3D 300M um in this room and that will be posted uh today or
tomorrow um and then after that then we can defer to do johned for the March 10th and March uh 18th is it yeah March 10th and March 18th study session so it sound like you also had
some conversation a little bit about changing the agenda for March 10th in order maybe yes maybe go ahead and do that and and then let's finalize where we want it all to be yes so I was going to the point was brought up on March 10th
with uh I had kind of provisionally put the jeez get full the policies there uh discussion nine a SEL selection of inter board member I think the general just mentioned right before the meeting was maybe that should be moved up to earlier
in the meeting to add of consideration for the candidates C then there being the bo committee reports they could then be seated for the entire meeting as well I guess that so I'm okay with that I don't know what you feel like if there's any
thinking about this just a little bit of a thought for you is um however many you interview are you going to ask them all to stay and then tell one of them you're it and the rest to leave I was going to well either why you doing we're going to have to point and swear in at that point
well if you want them to participate they don't have to participate in this board meeting their first board meeting could be the next one and then you're not having them all sit and wait yeah and well I wasn't going to have wait I was going to literally just do it debate
like decide vote go on I understand but they're going to sit there and you're going to choose one and the other two are going to be sitting there or three or however you have and sorry you're not it that's that's true of their only it is it is this is my it's so proc this
cool I just wonder if you don't see them that day they can do their interview and leave yeah that's fine too you know my point like if you're planning on having them take the oath during the meeting and sit in the meeting I don't think they have to sit in the meeting I just at that point they board they have the
right to they have the after they take the oath yeah in that element but you know it's it's very not very common that somebody is named at the meeting and set at the meeting and does that cuz like I said you're going to do your thing let's say it's four candidates five five five
they're all going to be sitting there you're going to choose one and then the other three are going to be staring at you and then leave happy mad sad I don't know I just I don't want to put anybody through that my only legal question John might be um do we have to seat them
within 30 days or just select them with we have the oath I believe they have to have The Oath by so once the board seles that person meeting over we'll have them come in take the O like we do all board members once they do that they are my only problem you may want to recess to just do the O and get out of the way
because otherwise they're going to have to come back the next day hopefully they're available because we don't have any time frame it's not like be like sorry I'm busy tomorrow I can come we can always let them know that maybe we'll ask them to come back you know to do that in that element you know and either you know from because it just
takes a notary and Timmy are you a notary I so Timmy's a notary I mean is only takes a what one minute so we could just recess to do that so they don't have but but again they're all going to be sitting there unless maybe you say Hey you can leave and we'll call you back if you're the person oh we're gonna
oh I figured they're probably GNA stand listen to what we say anyway I don't think they're going to want to leave if they're not maybe I don't know like I said this why I'm just bringing it up that so 9A is everything from there each candidate is invited to give a statement
to the board members can ask some clarifying questions to we deliberate and and select to the o oh is all 9A right whether that happens prior to committee report outs or after irrelevant it's I'm saying do we do the
oath do we scratch that and not have them sit at the table yet your call Totally but well yeah one thing and Erica Moore is the only person who probably remembers this from 2019 when Andrew Raymond was selected by
appointment the candidates were in all in another room while each candidate came in to give their statement and have the Q&A and then they would rotate out so they weren't all sitting in the audience together definitely were not in the audience so there was some privacy
you know yeah but but they had the ability if they wanted to when it was when they were done with their they could leave because I don't think you know either we waited till the end of the meeting to do the appointment or we did it at the next board meeting we I think we did it at the next board
meeting I think we did the interview separately like in a special meeting and then the next like few days later we did the board meeting actually selected the candidate y yeah we don't have any time do that time no we don't so this is kind
of my point do you maybe you split it up do you do interviews in the beginning then as a discussion item later choose the person and then afterwards we can get them their oath they can be ready to go for the special meeting that point I
feel like either way you would this sub I'm just bringing up recogniz might have some people looking at you mad or you know but just for you to think about how you want to do this could they all be together in a room after the Q&A
while we discuss and then the person who's selected is is walked into this room in they have the ability though also the we can set that up if they want opal yeah yeah I don't think there's any
good to do it cuz Naturally Speaking some people will want I'm sure will want to be watch the process anyway I mean it kind of feels me like a superintendent interview for instance you come into your interview and you leave yeah and then the board
deliberates uhhuh feels make clear they don't want to tell them to leave because no but but again they have the option to go to a room or leave did it early and then like under discussion items then had your selection yeah then
maybe they go okay I'll watch it at home or I'll or maybe I want to sit in the audience watch it you know at least they kind of know that it's not awkward if they don't want it to be awkward they have to be on call to come back and be sworn in no well but they can be swor in the next day they can be sworn in any time we just want to make sure within
the 30day time my issue is what if they W available in the next day because when the 30 days resigned on the 11th so it's a short month FL because it's a mon yeah it's true a 28 day month that's helpful I mean I would think I think you've got
a few days to get the I don't think we need to swear swear them in here at the meeting I think they can come into the office and you know I mean it literally takes fast okay it it's swed by any notary doesn't have to be us but if we so if we lob off you
know four Roman numeral 4 the oath of office we can still do 9A 1 through three all together at one time right and I like the idea of keeping them separate in a room and if they want to stay in the room great if they want to go home
great um they have the option yeah or options I'm asking do you do one yeah I get what you early and then and then you know as a point and then have selection end of this discussion section
currently why do you want to separate them I'm they have the ability to leave leave and B go home watch it deliberations have to sit in front of everybody or sit in a room awkwardly like if it was me I would want to come in early beginning of the meeting do my interview and leave yeah me too and then
sit there and stare at the other board members be like and then I watch it either I got it or I didn't if I got it great I'll get a call from the board president agree after congratulations and you just got to sit up taking the oath and we'll plan on seeing you at the next
meeting I agree that's what I'd rather I think they can all wait in the room we call them in they they you know can give their statement ask you know ask questions and if they want to stick around with it so be their preference but you know from an awkward standpoint
most people are going to want to do their deal I've did my thing I yeah if it's one two and then you say okay you're welcome to go home or across the hall and sit you know or stay here and then we just immediately go into the
discussion I just feel like it would be fresh in our minds what the responses were you could always take a you could always take a break too in between you know I just I don't see the value in a break for us between the Q&A and the discussion I would agree for us for the
board I would agree yes a person though it might be like I want to do my deal and I don't want to hear all of that and I'd like to have the opportunity to roll and then it's just like a public commoner they don't have to stay to leave 100% And I can get home and watch
it you know an hour later you know right and that's the other option too is like do you want I mean it's a board process a board choice but like you could also put it even for the public comment and then have public comment afterwards whole thing your guys's decision there's no set way or whatever you know I think
after public comment and we have and the recognition we have the recognition then public comment number one and then we could yeah do interviews nine yeah 9A would become what number six yeah I agree 981 981 two
and three we lob off four which is O of office we've agreed to make that another day right because we have a little wiggle room I no I think I I like the idea of
so before after the public comment before superintendent report we invite the candidates in to give their statement and we can ask ask any clarifying questions and then we can move through superintendent report discussion and then as leave this in a
discussion this is my opinion um number three selection of interim board then then we have a discussion among us as board members as to Pros cons benefits um and leave it in the discussion part because I I mean in my
opinion I'll probably taking notes you know it's not you know yeah that's just my what's the what is the benefit of not immediately going into discussion that's what they're saying is they're saying it allows the
person to leave and not be uh subject to like standing there and getting publicly rejected in front of people well they can be told that they're welcome to leave at that point that's what I don't understand I'm I'm actually more on your
side like but then you so I'm actually okay I just think to go through the superintendent report and the committee report I don't want to be distracted mentally on that stuff when the biggest order of business that night is selecting our new board member I'd rather have it just flow from
their statements into the Q&A so does that mean we move all of discussion then above the superintendent that's what I was planning but like again I'm okay I really if I don't want I I obviously don't have those feelings
I'm I I said I'm not sure if it's what kissed I'm in of uh so we have to do we have to move all of discussion up and no that's what that's what they're saying yeah so we you do it any way you want discussion N9 a and then what I mean what is currently
9A and then we do superintendent reports committee reports then we go back I was going to move discussion up I was only going to move 9 a yeah but but I think the other proposal is do you move 98 I one up and leave two and three for the full discussion go through the rest of
it I yeah I you guys I mean obviously majority I would just say the only benefit in my opinion is that they can actually leave and go home and tune into the live board meeting and actually watch the discussions all on their own in their own time
versus um you know if they leave they're not going to be able to tune into the live meeting because they'll be traveling and so that was that just um you know me personally I'd like to hear what we have to say about all the candidates but I'd like to be in my own space to do that I don't want to be here
I don't want to be over there I would like to be you know in my office you know just listening because obviously we're going to be talking about Pros cons benefit negatives positives um so that that was my only positive but it sounds like you guys are majority and
I'm good with it so I I said I I'm yeah I I feel like I would prefer it but I'm also worried that again I think it's masochist that I I I can put myself through anything I'm like I'll sit here and watch it'll be as awkward as anything and it's fine with me like I don't care but like so like I don't want to be the person making because I would
put myself through ridiculous things and not care so I'm not the person to ask it is recorded they can you know crucify themselves later and watch it too be I think I think making it clear of the process and the fact that they can leave mhm it would be the
way to go they can even leave if they want after they've done their questions we make it clear that you welcome to leave the I don't know if this would come up but let me just ask this you see any scenario where after that you may feel like you need to look at something
or some time to review something yeah then you could still do that we have to do it that night agree but you're going to do it right after at that point Bas on what you're saying now you don't have any time to I mean if there was something like that then you you could OB change
y just try I've only been through this once and so I'm trying to think through and we did it differently that time so I'm trying to just give no I said we've never done it so this is this is uh well I've never done it obviously and we did that but like I said we did it in two different meetings so this the first
time I've ever done it in one meeting so I'm just trying to think of any hiccups that could happen to you know throw out there before you guys just decide what you want to do yeah it would seem like if if we go back to back to back um that they probably will stay yeah I
would think so as long as board members are comfortable you know I mean it's just yeah but you know like I said you could always to is we you know we just you know maybe you might want to even think for a minute GA your thought you could take just a a you know just a short break yeah and say you're welcome
to stay you're welcome to go no no obligation and then pick the meeting back up and roll it gives you a chance to just gather your thoughts gather your notes look at the people minute before you dig right into the conversation five minutes hurt that wouldn't hurt because then there's always like a you maybe
there's something I do want to check yeah y then it gives any board member those five minutes we could have a five minute recess explain the process how we're going to do it could you give them the option to stay in those rooms and watch it on their phone yeah so that you
don't run across you know whatever he is one yeah yeah that's what I mean is like I prefer to load up and like wherever you're comfortable doing it you you and if we have a 5 minute recess that mean they may not be able to get home but they may be able to get closer get their car watch on a phone there's a room over there sit in the audience whatever I
want yeah give the board a minute to think about the the interviews all of them just gather your thoughts for a minute yeah put your things together and then boom go through the discussion that's fine I think that's a good way to do it okay yeah all right so we are moving 9A up to uh item
six um the complete 9A we add um we as well just add it straight on there a 5 minute recess note or at least a note of a 5 minute recess right afterwards M approximate 5 minute recess in case there's like something that really is burning that gives the flexibility to
change the maybe we need 15 but guessing a 5 minute will be okay um you know like what if all someone can says well I just moved and I'm not sure I'm right on the border yeah I mean obviously that can be no deliberation between between board members but but we can go and go let's
go look at the map and see where this address is I can tell you whether they're in District or not crazy scenario you just the things that have gone through my head there been this last election cycle there was all sorts of we on so you're not that far from that scenario I know I we had that
conversation actually I tried to change that map so [Music] I I was close to the line yeah so you know like I said you just never know now are you so you're moving up 9A one through four one through 1 through three the whole of 9A is going up to now
here's another thought if the selected person sticks around and Tammy brunin is here as a notorized public we could offer oath I would I would get the so you could keep d on there and if it doesn't happen doesn't
Happ we can always amend right oh yeah so right now I mve the whole of 9A which does include we take over off got it we can we can have that if if if available okay if if if present yeah it yeah they
because they may not be because we told them they right okay and if they're gone which is the part that they probably are all going to stay because of it exactly exactly and my and then you're going to watch two of them in the two or three whatever number in the audience you just kind of
reversed what you just said with that so I just remembered I I agree basically they're not going to leave and you get a and so now that's going to pretty much require them all to stay no cuz he said it's not required require incentiv eyes then take it they're yeah but they're G set I mean do
you I do you have to list the oath there or we could in real time if they stay through the remainder of the meeting you can do the oath after the board meeting the oath does not have to be done at a board meeting good point good point or if that's that we could but I think by putting it on there to Dr Van W's point
it like says well I have to stick around could do let give you let me give you just one other alternative is you could not have that there and but if they're here you can invite invite them to the table and sit they wouldn't have a vote at that point but at that point then they would sit and then at the end of
the meeting give the oath or if they want to schedule it next day so they get family pictures and stuff like is way better anyway because it's really unfair to seat a board member who's had no preparation be like you can't up same you can cuz like it's like which is fair
but like it's going to be very messy of like Hey what how do you vote I don't know like what's this to best point a couple times I've had no you know yeah you know didn't sit on committees didn't are they allowed to participate in the discussion yes okay but they cannot have a vote you know in that element you
might remember we've done that in the past with new members that are elected in November we've had them sit at the table at December same way same concept that would be the easiest way to do it that would be the easiest way to do it and we can just take it off and just do it afterwards it doesn't even have to be an agenda item not we'll get if they want to do it Dy right after if they
want to have family or whatever come next day do it two days later long as we get it within that 30 days we're good yeah so by March 13th yep we'll have them we'll make sure that we will make sure they have it for the study that they're available and everything for the studies yeah never know what their first
days cting yeah it's like one of the few obviously things that is very clear in law like that 30 days so just want to make sure we do it's about the only piece of very clear good thing we had a short month yeah right so so uh we're on the first
item that we've moved at to item six everything goes down one um we've removed the uh o of office completely off of I just noticed one thing under for committee reports is it okay for me to jump to that yeah is there anything
else before that I think that's more I know what you're thinking so she does say that in the agenda that they'll take the O office but again that we'll change this that but you know but what we'll take it to is you know um ult of office will be available after the meeting you
know or or scheduled yeah are you still going to keep 9B then and move that to 9 a I would Pro I think that that's probably still fine to put I think that would give everyone a minute to I agree to like then it's not like the
organization meeting it's like who it's coming at you yeah so 9 B will become n and everything we go home y I was just going to say under um what will now be let's see eight eight she Board office
hours um Roman to the date is March 13 March 13th yeah I saw this today and I was like yeah I have office hours tonight March 1 okay yes she
does so we ready to go after it clear now yeah what yeah we'll start with our call to order or pledge our review of the agenda we'll have the recognition of our 2025 National Merit finalist just the warning and I haven't checked with you now we had one that was going to do
it remote is that still the case he'll be here okay so there's okay um so we'll have both of them here um and then we will do public comment correct and then we will go to the interviews um and uh
and selection of the board board candidate correct okay okay and then we will go after that to superintendent report we will go to our committee reports we will go to then from that standpoint um our consent
agenda um and uh we have our policies and again we talked about if any board memb is looking to just please uh give notification to Connie um we will have our district course catalog amendments um we did have some of those that were forwarded by the curriculum committee we
will have our um bids and services as well um for Safety and Security of District stfy Shades that um was put on consent uh by the committee the finance committee as well I was like wait that's
me yep and then uh technology we had cameras for Arts uh with vpaa funds a student Chromebooks with bond funds and network wireless upgrade um a part of rate funds um that was approved by Finance as well today so again those are
all on the consent agenda with the previous meeting minutes under discussion now um we will have um our our a will now be office positions and committee assignments then we'll have the next school safety update um we will have the new board
policies um that are listed um we will have our 2025 Bond ratification resolution that was discussed in finance um to be able to uh close that and get that settled um and then we have acceptance of the 2%
Grant again that's a $25,000 grant that was forwarded um to finance oh how much did you say $25,000 yep and then uh we have our bids and services purchase of our Ela curriculum cka that was forwarded both
by curriculum and finance covered um and then uh it just uh the last is just a discussion not approval calendar just uh you know final ize uh that um my intent is um to talk just a little bit about that here in a minute um but hopefully
to be able to forward that before this meeting um to our uh negotiation partners then we will have our second public comment uh at that point we will go into close session for the superintendent corly evaluation board president closing remarks and a chairman
and the only other next uh education study session we are we going to add oh wait no wait no this will be after yeah okay never mind right do you need to put on the agenda um the recess after the
discussion item six yes Tammy will have that y after the agenda I just put to said to put before the superintendent's report so you go ahead first on your fine mine's easy um so we will have had the
two Central grade school visioning sessions by this next board full board meeting do we want a report out by me or Beth pack or Christine Thomas Hill I can have Christine do an update with it if
if the board wants yeah like kind of a big picture next steps in the process is I I don't know if there are more visioning sessions but there might be other neighborhood meetings coming up I I don't know I mean I think we have
a ton of committee report out so I just yeah I mean do I mean I think if to keep it super super surface level and just say hey we've had these and this is what's you know can always do that to and add that to the next finance committee you know as an update as well
that we do in committee or even at the full meing like here's what what we have from Central grade and what they update on yeah I'm just thinking for the full community to hear tell how about I add it to my superintendence report yeah and then mention then I'll have chrisy just give a couple comment I thought about that but I know didn't attend the first
one yeah but that's I'll pass it to Christine so and that's been intentful because you know one of the things they didn't want to do is drive like at times people feel the superintendent has their Vision already or whatever so a lot of these like including the Central High one I have stepped back from so that it's not like that there's a pre-planned
thing already I've tried to do that that's why I haven't attended those so and then trusty Packer I want to add anything like I said we'll make it short and sweet but I'll have it under my superintendent report sounds good okay Scott what did you want um I was just saying so like just from a
point of clarification we back to selection of board member we go through everything you had the last item is the close session superintendent evaluation if they're sworn in either way they they cannot participate they're not trained oh that's
[Music] right yeah good something a decision made for me somebody else told me that by the way I wasn't mean to recognizing it somebody like yeah you're right
so that will the changes always yep um okay so then just the agenda for Mar 18 yeah right yes so the March 18th study session are called the order our pledge or review the agenda um and something
else that is going to have to be added to this is we will have minutes um that we have to have for approval so that's [Music] something have do we not have the March 3rd minut well I'm just trying to figure
this out in my mind I now that I say that we are going to have to add to the March 10th consent agenda the minutes from the March 3rd meeting so I knew it somewhere is just in my mind to mention so just let's going back to that to
mention that and then we will have say 10 and oh no no that February 10th you have to have the previous corre February 10th will go on the consent for this is correct it's that we're going to have to add the third to the tth yeah no that one goes away and goes
on to March third see February thank you no no the February oh you're right February meting at March 3rd we will have to have the so we have to go back to march on that
consent we have to add that line this becomes got it yeah okay so just want to make sure did you get that Tammy got it Y and so then we will have our public comment our consent agenda which will'll have a chang with the minutes um we will have a study session um on academic
achievement with elementary schools so again we'll have uh Dan torth and Britney K here uh for that conversation uh we have our our second public comment and then we have our president closing remarks and aair you know I just want to follow up
because you know we had a bit of a conversation Tuesday morning at about academic achievement TR toy performance targets and you know there wasn't any consensus there were only two two members present um and we didn't focus
it or limit it to elementary schools but I know at our February 10th full board meeting that was kind of where we settled but I just wanted to acknowledge that because I'd hate for you know the administration to put a lot of work into
a presentation on Elementary when you know at this point everything's wide open I think where the board might go so what are your thoughts I just figured it would be dealt with at the if anything the March 18th meeting but really it's going to go through strategic
planning so I don't think there's anything any firm numbers like anything firm thrown out until strategic planning I would think but if anything it would fall into March 18th discussion I just wonder if trigger somebody saying you know well we need a
similar presentation now on secondary schools you know this is only K through five so I mean at this point we got I think that I don't think we're going to have we already got I don't think we can do many more meetings no I agree I agree
that's I just wanted that's what I wanted to point out I don't know if we want to limit it but I understand it was a full board discussion so no I mean I I feel I think probably part of the strategic planning process that it's going TOA be a focus and if we have to have one in between the process of
strategic planning to do that then we can do it then as well if it's so targeted it can be within that strategic planning process because originally we were planning three meetings yeah bring it to two and we currently think it's going to be two yeah okay I had one more
just on the March 18th um proposed agenda here number seven just under public comment to I think that's just a pre-populated should be struck right president new I'll open the meeting okay you got that yes I did okay I figured I I don't know if that was already done I
didn't see that yeah I figured you got it but I thought if I don't say it it's GNA show up so okay perfect okay that was a fun um okay and then uh moving on and our
other agenda review items I takeen move on to information items H to Connie Taylor yeah just really briefly um kind of a little bit of a lull for us in terms of hiring but we are ramping up for hiring season um obviously we're coming into Mission based budgets where we look at Staffing allocations um in
our current Staffing we're probably we're seeing it phase out in terms of the retirement notifications a lot of our staff do take advantage of the early retirement incentive um which is great for us so um but what we will if you go to our postings what you will see is that we have put out postings for the
core subject areas and critical shortage areas such as we know we're going to have vacancies in special education potential in some World languages um El instructors so we put those out early essentially these are for next year hires but just to start Gathering a pool
of candidates cuz this tends to be the time when people start looking for positions and and applying so we want to make sure we're getting into the peak applicant pool so if you see those out there just know that we have not yet determined what our staffing level needs are and so this is a preemptive uh
strike if you will for us to get out in front of some of those critical hard to hire areas um and then you'll notice we still have our postings up for our coaches um and various within our groups but looking pretty good from a staffing standpoint we had open off office hours our open Office interviews here
yesterday and our next one will be Wednesday March 12th here in this building from 8: to 10: a.m. so individuals just can come in and immediately um engage in the interview process with a member of our team um but relatively quiet on the Staffing
front I will say we got a plumber no all right yes and a special education teacher on the oh now too I hav heard that one yet yeah those the skilled trades are an area that obviously we're very concerned
about um in terms of being competitive and those pieces we're very excited extended an offer which the individual has accepted so good all right great when does he or she start I I don't know to start I know they're in on Monday for you know our processing and those sorts
of things so hopefully right away excellent and then there was a save the date too for the P yeah they um that's just going to be included now in all the um every time we get that person it memo
yeah organizing that Kindle I know you did a really wonderful job last year it was definitely we're hopefully rolling with like the same model this year because I will be on maternity leave as the party goes on but I've done a lot of prep work and securing um donors and whatnot so it'll hopefully be same same
level yep very so good at getting donors I don't know how you do it we have $100 more than we did did last year in donations so we're on our way with three months to go yes yeah so there's still time but not much more Kendall time no I don't have three months yeah Erica and Luke will be
taking the rains from me so hopefully I set them up for Success a okay yes maybe I'll stop by with a newborn baby there you go we'll see please um okay then communic update found J Smith thank you so first of all
I just want to put on your radar to save the date we will have two ribbon cuting for our Innovation and Manufacturing centers on April 10 we will begin with West Senior High School at 4:00 followed by Central High School at
5:30 uh we guarantee beautiful [Laughter] weather the mono went we went to goood really left so we're looking forward to that uh day uh
second of all is shared at the finance committee meeting today we did receive a $25,000 Grant award uh by the 2% uh Grant through the Grand Traverse band of Ottawa and chipa Indians uh the sunshine bus would will be using uh funds and's
planning uh right now for our summer we are working to finalize the schedule and and uh seeking to improve the services this upcoming summer with some additional funding to include both um additional summer reading in the past we have had books available but really um
developing that a little bit larger with some uh fun content with some academic Focus item to try to help combat some of that summer slide uh so we are starting with that work as well also SSN is currently working with Long Lake teacher
uh Jill Hibbard she is underway in her classes for uh her social work certification and Jill has been working with a lot of our families reaching out to them oneon-one after hours and ensuring they have everything they need
both over um both currently and then also during Spring Break and summer break Shing that they're aware of this of the sunshine bus um and then finally strategic plan surveys uh we will begin
rolling out the first surveys tomorrow with our tcaps parents that will be part of our par uh newsletter for our parents tomorrow and then next week we will share out our district Navigator and in there we will share out all our
stakeholder surveys so that will include staff students parents and community and then after that we will uh follow up with specific emails to those stakeholder groups surveys will remain open until March
18th that is all I have today any questions that's great thank you thank you um okay without any questions we move on to the school calendar discussion 2526
def another one for [Music] you so um again you know uh uh we've had this conversation with each of the Committees and so I think Scott's the only one that hasn't heard this yet but um we are essentially at a point where
um in negotiations with our Union groups TCA tcaa and TC caps at Monday night um and uh hammered out some more components of this um some again highlights I'll just talk about quick um we've managed
to be able to bring consistency to what have been halfday early release days um we had 10 of them uh I'm sorry 12 of them we've been able to bring it down to 10 with nine of them is early release days the only one that is a half day is
the very last day of school so a lot of so now there's not a guessing if we have a day that's not a full day other than the last day of school it's an early release so that's a longer day all of our kids get lunch um we think you know for parents it helps out to bring consistency also maybe able to work a
little longer those elements it's much closer closer to the end time uh so we have that there we've also been able to work and build in all of our required 5 days which equates also you can do 60 hours of our professional development time as required in there um key thing
we are not doing a traditional opening day next year um from a financial standpoint it's been an optional day um that's not uh within some of our employees contract those that it is will work um but you know that's approximately a $60,000 savings for us
and trying to put every dollar as we can to close to the classroom knowing our financial considerations and issues that we're working through um we just thought that that was a better use you know to to try and we'll put together we're going to work with uh Communications to
put together a video with all of us as we normally to send out for people to watch on their time when they want um but that is a key component as well um like the feedback I just want to say you know that was something that I think is it was a credit to you for inventing
that or bringing that idea to our district two years ago I know staff were really excited about those opening days it was well received I had a lot of fun going you know we had a lot of community parti but you know this is one of many likely
budget cuts that we will have to make for next year and you know you you want to make them as far away from kids as possible and that's what you're doing here yeah $60,000 doesn't affect students and so it's a hardship for us but we can live with it
and better this than something else and I want to give credit to J and her team of doing the different events and things on the track I think that that was very well received and and team are trying to brainstorm are there ways where we can still do some of that on other days and things so you know um that's really gone
well but again so we are still looking how can we maybe bring some of our local you know uh Community Partners and those things so it's going to have to be different but we're going to try and see if there's some ways to think about doing that as well so we can do it thank you Dr V can I just mention to we were
talking about cough savings um with by pulling in our professional learning communities into those early release days um two years ago all six of the professional learning communities were held outside of the school day which required additional compensation last year we pulled in three but we still had
three outside of the school day which was additional compensation Now by doing them all within the school day it is a significant Savings of and part of what of the teacher said it's hard after a long day to come in and really be engaged in professional learning communities so I think this
really kills two birds with one stone if you will so I just wanted to throw that out that's another cost savings yeah Y and so really the the things that are are maintain here that um I just wanted to make sure there I have the proper feedback is we are doing an early
release day on Dr Martin Luther King Jr day um as you know we did not make attendance on that day um it was a half day and so we are making an early release day this year still doing some opportunities and lessons part of our curriculum and our state curriculum with
Dr Martin Luther King Jr um but you know when we look at that day we think that there was kind of a real Perfect Storm with there were some districts around our area that had full days of school on that day but because of sickness did not make attendance so I think that the consensus from conversations that I've
had with board members um there was some reasons why the board felt U from Community feedback to do that last year and that that maybe it it let's try and stay consistent with at least another year see how that goes from that element um again making them early release days
is both indigenous people's day and Dr Martin Luther King Jr day that is reflected in this calendar and um before um we are trying to get this calendar um to see if we can get it approved and out before spring break and so we really want to be able to after this meeting
Connie to go back to our our uh you know our Union group partners and be able to have them go to their memberships for ratification on those things and try and get that done um so that you know this will really kind of be the end of the conversation from that standpoint for the board you know point before that
happens so I just you know wanted to make sure and again Scott you're the only one that had not seen so I just wanted to see if there were any issues that you know to to discuss with that no I mean I'm really the biggest feedback that I got count into was the two we
break this year which excited to see that was well received from everyone I well done I know that was an arduous process so thank you to everybody for your efforts on that we're just very grateful for the collaborative relationship we have with the
association and and and it's great when you come to the table and everybody has similar goals so we're feeling really good about this calendar and indeed we've figured out at this point so for vacancy if can update
[Laughter] so my uh things here one second too many agendas uh around oh thank you appreciate that so I mean the board vacancy applicant update we obviously covered we
had 10 and um I think we've covered everything we needed to cover on that item at this point so unless there's any other question um yeah so do we have a number in mind that we want to pair down to is that just discussion on Monday on Monday to I
just wonder if they would like any guidelines from none mesb you know three four five okay you know because it's so wide open what you can do the board does not even have to interview the board can literally say we we appoint that person right you know or the board cannot it
choose any of them and then it gets passed on to the Intermediate School District board to make that okay well maybe we do that and then we some have you know so in in hindsight obviously I think I
would have asked the board for a lot more flexibility to work this out we could have even talked about having it done on March 3rd and just doing all the interviews then then selecting on March 10th would have probably been a good way to go but uh that's hey now we know that's what happens when you don't
have a vacancy on the board for four yes years all right so um with that is there any other items no the next board executive committee meeting is Thursday April 3rd at 4 p.m. um and other than
that we can join the meeting so thank you Part: 2
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board executive committees to order the committee would like to welcome the audience and viewers may watch live board committee meetings online at tcaps.net recorded meetings may be viewed on the same address there no public comment being offered today so we can move straight on
to procedural items um so the draft meeting minutes portion of the agenda are there any changes to the draft meeting minutes good to me so hearing no changes they remain us posted moving on to board policy defend Connie Taylor all right now I know it
looks daunting but this is our last section of um updates that we have so we will be completely up to date until they issue the next round um these are the 5000s which is obviously the bulk of our policy so what you're going to find though as we go through these we can do
it very quickly because there are very few substantive changes um to the policies themselves so I'll start with the revised policies that we've proposed to put under consent starting with 511 um there's just a correction adding
the word insights that was lacking before and that is consistent with the definition provided in Tinker and de Mo so that is just a clerical change for you um under 512 lockers it also now gives the principal or designate the
ability to request assistance from law enforcement in doing searches of searches of lockers the way we say why we say assistance is because if they are to conduct the search they need probable cause and a search warrant we is school administrators need Reasonable Suspicion
so as long as they're just assisting us that stays and then also we have that uh parent um reference that we've been changing in all of them the next policy 51003 we have parent change and then it talks about any dangerous weapons that
we've confiscated will go to law enforcement any other Contraband that is collected during the course of a of a search can be stored at the school or turned over to law enforcement um up until the disciplinary hearing so Connie I had one there's
either a Miss there's a missing word here I think in that paragraph okay it says store in a secure at school and I think they meant to say store thank you we'll make that I'm sure that'll come out in the next update but
we'll all right then 5104 age of majority we have the parent reference again and that's all 5105 we have the collaboration with outside entities it just adds that the district May from time to time collaborate for student programming so
just a clarification there 5201 we have the parent change and then on page two um it clarifies that it's if law enforcement is conducting investigation it is their responsibility to inform the students of their
applicable rights um including the Miranda Rights you know what it said before um I think it says law enforcement um I don't know I can find that the
officer or something the student now it's saying it's responsible for I was just pull it up no big deal 5202 again they want to make sure we're clarifying that it is unlawful discrimination and somebody said is any discrimination lawful well think about
if we have to assign a um individual to go into the girls locker room we can discriminate on versus of gender because there's a legitimate reason to do so so this just makes it clear that it is unlawful discrimination um and then also includes um new policy references because we've
changed our policy numbers and and then also talks about OCR complaints so clarifies that it's an OCR complaint and not just a complaint in general would go to the US Department of Education 5203 while it seems clear that
this policy prohibits um hazing really if you look at it starts with the definition it says students may be disciplined but it doesn't specifically say that it's prohibited so they've added that language as a clarification um 5204 student appearance and dress code added that we're also not
only be consistent with this policy with our um the way we Implement dress code but also with the law because there have been some suits brought under um MCL 37- 2101 which also known as the Elliot Larsson civil rights act so that is added as well as the legal
Authority then we have on 5206 several references um to parent throughout and then on the last second to the last and last page there's an addition of I victim of alleged sexual assault essentially indicates that the
district cannot expel or U suspend for over 10 days any student who's been the victim of a sexual assault with a few caveats one would be if that student um is convicted or pleads guilty to um one of the offenses that is listed murder
homicide you know those sorts of things criminal sexual conduct themselves they um this they commit an act under Section H1 or ag3 of this policy which is the dangerous weapons arson or CSC if the title 9 investigation has been completed and finds that this by prance of the
evidence that the student was not truthful about the sexual assault and then the both board may also apply the mandatory seven factors for long-term suspension or expulsion and it says that you should consult with the title 9 coordinator so if that happens we'll be chatting I was
curious about that do you know what the legislative background is on this why somebody advocated to add that provision I you think that it's just to advocate for sexual assault victims you know so if there's an ongoing investigation um into a situation we want to make sure that we're not removing them in the
school environment until we can clear that they were not in fact the victim of sexual assault okay 5206a just the parent reference 526b for students with disabilities discipline it just
clarifies what a change of place is and that is to remove a student um so they've added the word remove and then they've also added the parent distinction and then lastly if the conduct was a manifestation of our failure to implement the IEP or 504 plan
basically it just says that we need to remedy that situation as soon as possible and I was just curious because there's been some talk about you know seclusion and restraint do you know what this word remove replace because that was the verb that
changed I don't know can we can Che the previous so that one again6 b and then A2 and A3 then 5206 C student discipline
reinstatement we've got the parent component and then on page three there are certain reinstatements Provisions in the revised school code but this also adds the the district's ability to either add to or do reinstatement conditions in lie of those ID identified
in the revised school code all right 5206 D um we have parent and then there was a missing word on the next sentence just adding student who are expelled for any reason 5206 e
parent 5208 uh acceptable inter uh student acceptable use in Internet safety this just clarifies that in addition to this policy we're also incorporating the district um policy 3116 which is the district acceptable
use policy which is much more um def detailed uh th 5212 registered sex offender students um this is just clarifying that this policy is applicable to students not all registered sex offender who we may have on our campus and it talks about
applicable law and board policy 5411 which is student promotion retention and placement 5213 personal protection orders does parent and then also it clarifies that the existence of a personal protection order does not
diminish a students U rights under state or federal law so for example you may have something under idea if there's a PO the student is still entitled to a free and appropriate public education um placement positions so it's just adding
that clarification 5301 we have parent and then also we're do some clarification on if we're asking for an excused absence for a medical reason who we will accept the medical from so it's doctors uh Physicians assistants and nurse
practitioners enrollment in kindergarten is the parent change 5303 student enrollment and withdrawal again the parent change and then also in terms of eligibility for residency status it adds a language to say that the district can independently
verify and if individuals have provided false information the district May pursue legal remedies um and then also you will see on the second page it references uh request the students oral health assessment information that is um covered by a new policy which we'll talk
about here in just a few minutes the 5304 um they have removed the provision that says the instruction for non-essential elective services to students for non-public um it has to be consistent with state law and subject to
constitutional constraints they've removed the so long as comparable instruction is provided to public school students in the same grade level that is still applicable but it's a n one of a number of exceptions in rules and they're all covered by state law so they're all in MCL 38817 so the earlier
sentence covers that versus just pulling out that one for whatever reason to highlight that one isn't isn't re isn't relevant 5306 the foreign students this is just a rewarding of the change of the sentences in the paragraphs no
substantive changes whatsoever I just caught one missing word here again um that second paragraph where it says comply with federal laws regulations and may negatively impact the students they either meant to say laws RS and guidance or they meant to just say federal laws
and regulations got it okay we'll verify thank um homeless students 5307 uh it's a rewarding or add the parent change and then just a rewarding of the sentence again no substantive changes
there 5308 just the parent change um 5309 access to records and directory information we have the parent change and then we've also um they have removed from section c the um information about directory information
and then actually moved it to section g which is titled directory information so it's same language just a new placement and then under Section F there is the provisions that talk about who can access an educational record and they've included ISD employees to that
because there are times in collaboration with the istd they may have an um educational right to access student information 5401 is just the parent change U 5309 oops did I skip one you
may have mentioned it but 5309 I take it when you clean that up there's a section that isn't struck but should be otherwise it would just the district will but the whole section's meant to go right or ises it go down to the bottom
the district that next sentence the district will make arrang I how it's gonna it's weird how they do it yeah I don't know why they did it that way but that makes sense they should have just struck the whole first that yeah I don't know why it does a work out yeah let's make this as
complicated as possible I know it works 5401 is just a parent reference 542 is just a parent reference 5403 is the parent
reference 54 4 is the parent reference 545 title one parent engagement they just moved the paragraph further down so we just have a a a rewarding of the paragraph and a shift of the paragraph but no substantive
changes as well as the parent P 5406 is the parent change 5407 is the parent change and then also under objection
to um instructional materials it used to be the option of the teacher was to essentially let them know the pedagogical reasons for why they want to keep the material however we've now added that if they agree with the parents objection they can exempt a particular student or a group or all of
students from using that instructional materials if they agree with the parents um objection those are all maze but it just opens up more options 549 um we've got the parent
change and it does clarify under idea the personal curriculum um opportunities 5410 commencement is the parent [Music] change 5411 student promotion retention
and placement under c um it removes references to ayp um ayp as you know is part of the No Child Left Behind regulations which are no longer in place obviously the district continues to use less prescriptive ways of identifying or
um closing gaps in student achievement 5413 just the parent [Music] change 5415 summer school the current policy says that the district will Implement additional rules and
procedures for summer school um we it just eliminates that now all of our board policies rules codes of conduct apply regardless of whether or not it's school year or summer school then we have under 5416 the parent
change and just rewarding of the sentence Pro clarifying the process for students under [Music] idea 5418 the parent change 54 19 parent
change um 5420 uh parent change and then the last um page it removes references to um employee responsibilities identified 4209 last updates we did the changes to
4209 and essentially it revoked those responsibilities of the teacher so it makes sense to pull it out of this policy as well Student Government um we removed the language at the students made organize a student government that is just to clarify that Student Government will be board a district sponsored um so
they can't form their own Student Government apart from the school sponsor 5503 um there was they removed the word any just because isn't necessary and then the board principal design May
remove any approved posted so essentially um within a reasonable period of after a reasonable period of time so if it's not approved they can remove it at any time but even if the information is approved and on the bulle board once it's been there at the
principal's discretion for a reasonable time they can go ahead and remove that as well honey I'm sorry when I reviewed these policies I didn't catch this in 5510 then so the student initiated non-curricular clubs so oh I don't think we're there yet oh I'm sorry oh you're
fine we'll get there couple more okay um 5506 field trips the parent change and then we're also removing the requirement that the chaperon need to be 21 years old we have some parents that are 21 years old who go along with their students and then also like our leap programs we have a lot of recent
graduates that come back as volunteers and coaches and they're not 21 years old so that's not stally required so we just remove that keep in mind we will always do any chaperone for a field trip we still do the ey chat background check for for anyone that's going to volunteer or go along with our
kiddos um 5507 extracurricular activity under c um it just removes where it talks about performance enhancing drugs it says right now that students may be disciplined or excluded from the activity they may be disciplined now and
excluded from the activity it's not one or the other um 5510 all right um right now we've just removed the the narrow definition of what constitutes um a non-curricular
club by then that first paragraph and then also if the club approval has gone to the principal and gone to central office that's where the appeal process would end they would not have the ability to bring that to the board oh okay yeah I was just curious
like it's allowing kids to form clubs that are not directly related to the curriculum so like if they want to have a Dungeons and Dragons corre club which recently happened yeah they can they can yeah yeah um special education under um Ida
eligible students are protected from discrimination it's added uh state and federal law including 504 um it used to only say 504 the Rehabilitation Act now they've just done a cover all it includes all state and federal laws that are
applicable um 5602 parent reference 5603 parent reference um 5 701 previously was titled child abuse and neglect now it's titled abuse and neglect because as you
remember we've now added vulnerable adults to that policy and that's on second page B 572 parent reference 5703 parent reference
5704 parent reference 5705 parent reference refence um 5707 the school wellness policy in addition to the parent reference there's also new language that talks about the meal policy if a student qualifies for
free and reduced lunch but they have a negative balance in some maybe the alart or other they cannot be denied um a free meal based on the negative balance on one of the alicart things it also talks about we're encouraging parents to complete the financial eligibility for
free and reduced lunch lots of discussion with that in cabinet the need to promote that significantly and that this would also be included in the student handbook 5709 is the parent reference 5710 is the parent
reference um 5711 is the parent reference and they just restructured some sentences no substantive change to the policy 5712 parent reference
um and then 5713 immunization and communicable diseases um this in terms of when they need to provide immunization records it's when they first come to the district and then stat toally from MC or MCL 333
9208 since 2014 they've also been required to do that um before entering seventh grade so we just the reference to seventh grade has been added 5804 They just added the legal Authority for that policy for work
permits 585 the student audio and video reference just a parent reference there 54 didn't has that all passed yet with the redoing of work permits in that we do issue work permits what's that we do
issue work yeah but I thought it I know I know that was a bill I thought it went through maybe was one of the like that was one maybe one of the ones that didn't go recently yeah but it's done at the Department of Labor it's going online now it it was last year's end of last year's session that
schools AR going to do the what and what's going to be done it could be it just says in accordance in accordance with state law so if state law doesn't have a stew in it anymore I can go away at some point that's fine or they'll pull it the next round of there might be things at the federal level I don't think it seems like it doesn't take
effect though until maybe next school year I think we're still in it right now but you're right I do believe it cross the finish line I think it did it's that's not going to hurt the feelings of anybody in the school oh it's it's one of the most ridicul like go and get a piece of paper take the piece of paper go and get the piece of
paper take it back like in the summer for a lot ofid in get a lot angry like I would right now like I would you to right 805 is the parent reference 5806 is the parent reference 807 this was
just a little kind of quirky because it talks about Stu this is applicable to student the obligation to maintain the flag and where we put it and how we maintain it is the district obligation so that language is going to be moved to the operations side so they just pulled it from this policy the students's ability
to opt out of the Pledge of Allegiance you know is still included in this policy and then lastly the 5708 this policy was pulled and and now is number 34 um 100 or yeah
34 100 or 3410 sorry read my own writing it falls under school safety now so we have the same policy it just has a different number this is the opioid antagonist okay we adopted it into 3 okay gotcha and that is all of the
policy revisions 5807 maybe I'm getting confused now with the ones that we did with Neola before and then I thought we had I thought we changed 5807 to not penalize for the choice to recite the Pledge of Allegiance
I.E students may not be disciplined or penalized for not reciting the Pledge of Allegiance or reciting because it goes both ways I I don't recall that but we can certainly add that we're doing revisions we can make that change Fair easy basically yeah saying one way not saying
the Pledge of Allegiance right there's also been issues with people not in this area saying the Pledge like it's being politicized like this anyone it's a doing either M which should apply to either this one says you could be
penalized for reciting the pledge I mean I guess it says the superintendent will provide students the opportunity to decide a pledge but it doesn't say that you can't believe someone for doing so I guess it's coming no it's fine I I thought we just changed it
previously but um that could I don't recall that very last sentence whatever their choice is yeah it's like could be students may be not be disciplined or penalized for not reciting the Pledge of Allegiance but really it's that for their choice in reciting the Pledge of
Allegiance I can't remember I can't but is it that last sentence that you're saying students are not bullied for not reciting the pledge also they shouldn't be bullied for reciting the pledge fine to do doesn't change the context of it's easy we're doing the revision element if
you prefer that yeah not a problem I just for whatever reason I maybe this is in my head so to be clear you want both of those sentences Chang I one so just those are the revisions
those are the ones we're recommending for consent agenda I do have one little ask that if um between now in the board meeting if anyone finds one that you would like to pull to put on discussion if you can just give me a heads up that way I can do some additional research on the policy and be more prepared in the
event that there are questions about the who what where why and how just that out oh I appreciate that she drafted that out but I haven't yet to send thank you I just I want to make sure I get you the information that you need and as much as I'd like to think I know these policies I don't pretend to know everything about
the laws and the statutary requirements behind them so I'd have to do some research maybe we could um send out a email to the other board members that's what I said is I've I've actually dropped drafted one because it would be I mean even just even if it's non-controversial it's just like then no
one has it no one thenone has up their laptops and yeah but just yeah to get it to con before like when possible like I get that if you notice something like it's in general when you can yeah okay otherwise I sit there Sweating Bullets until discussion to make sure I'm
wondering if I'm going to know the answer to the question well even if it said right before the meeting then we can at least go print the copies so we know what we're talking about for sure I would and so and then moving on to new policies um just a couple to talk about um well few but the threat assessment
and response that's an optional policy I know Tammy provided you kind of a late update to that we went through and aligned it with our practice we actually have a very wellth thought out and implemented threat assessment process so we thought it would be great to reference that in board policy so
essentially if there is a threat made the law enforcement context and also um notifying the principal or supervisor to to implement that threat protocol so we've included that I and I love this idea of adding
this policy um you know you've put in the work to develop it so it's terrific addition um my I just had an issue and I don't think this is controversial but in the section where it first references
the threat assessment coordinator it doesn't identify who that person is so you should have a new a updated one we ref removed reference to the coordinat this morning I thought that one didn't have Patrick McAn because we removed it we don't have a threat assessment
coordinator what we replaced that with is that we would ask that threats be reported to the building principal or supervisor who will then implement the threat protocol process and what that is is generally they call um an emergency line that notifies cabinet you know and
everyone of the threat um and where they are in the threat protocol process right so it currently reads that that an employee a volunteer or contractor must immediately report a threat to the threat assessment coordinator and then
in addition if it's an immediate threat to law enforcement and then in addition to a building principal or department supervisor but it doesn't def so there's three different things and it doesn't
Define who that threat assessment coordinator is let me clean that up because we do not have a threat assessment coordinator I thought we caught all of those but we will make sure we get that clarified it goes to the building principal or department
supervisor okay um and then the very end there's section c training and then there's a paragraph below that about communication and I think communication it needs to be article D just a a missing letter there okay the
edits made because I saw in the old version it was its own letter so it was just yeah we'll take we'll take a look at that for you all right and then as we mentioned 5715 this is required um now we have students are required to have um oral health
assessments upon enrollment or you know a promise to get the the health assessment or a document inclining that it's contrary to the religious beliefs similar to the immunization record so that's all statutory the lie and share of this
packet as you guys recall we just adopted the new title 9 regs and policies to reflect the July 1 2024 or or 2020 five changes uh no 2024 changes and then we
have a court decision that reversed it back to the old regulations so we are going back to what was originally in the ter packet which reflects the pre 2024 regulation changes all of these possible we've reviewed before but we
just the old is new again I'm sure it's not be come up again this year love it it could change wow see I love that we go through this in EXC so it it spares the whole board you know at a full board meeting yeah so we don't have like decision with
blash this is coming from I take the wording on the one that has the optional is removed from the Poli one that says you can have additional PE options yeah it's gone it's gone okay all right any questions on the
board policiy that wasn't too bad thanks absolutely great all right behind was next on next
L okay so uh without any other questions to the board policy packet than the agenda review um [Music] for like wait a minute like can you tell I was watching another one Live Well we do have so we've got a
genda review for March 10th and March 18th do you want would you like to address the other issue of scheduling at this point I think it sounds like you get some carving to do so why don't you just go for it yeah okay because I don't I don't have it on here anyway but you know and then we'll we we'll see what
the actual agenda is when we're done okay good um so we've got uh as we discussed in the previous board meeting um we do have uh a number of applicants for the board vacancy position um was it 10 or 11 the final I think it was 10 or
11 10 10 um and so that's probably too many to have come in for one board meeting so we previously talked at the uh last board meeting that if needed to at this executive committee we could uh schedule
March 3rd for a special board meeting just to to uh agree on some final candidates to bring back on March 10th um so we can have a little bit more an efficient meeting on March 10th um with that if there is an objection then I'd
like to post the meeting on March 3D there was a lot of conflicts that day I think we've got um a showing um at Central and we've got um a central grade visioning so I think what time did we think it was 3: 3:00 so if we can
schedule that at 3:00 um for March 3rd I I don't think it's going to take a significant period of time but um March 3rd would be ideal and that will be the only agend rat obviously other than consent to approve the meeting minutes for the last mon not
a significant amount of time are you thinking an hour or less cuz that's that's what I'm hoping for Central visioning at which is in this building I believe so that's yes I I I really think as long as all board members are understanding of that too there's no reason we shouldn't be done with that y
I will make my points early yeah I mean we're really just trying to narrow it down I mean we don't have a final count that we have to get to so um I can't imagine it will take if there's any controversy we can always put someone through so so with that then we will post a
meeting March 3rd at 3 p.m um in this room uh and that will be posted uh today or tomorrow um and then after that and we can defer to johned for the March 10th and March uh 18th is it yeah March
10th and March 18th study session so it sounds like you also had some conversation a little bit about changing the agenda for March 10th in order maybe yes maybe go ahead and do that and then let's find where we it all to be yes so I was going
to the point was brought up on March 10th with uh I had kind of provisionally put the jeez get the policies there uh discussion 9A SEL selection of inter board member I think the general just
mentioned right before the meeting was maybe that should be moved up to earlier in the meeting to out of consideration for the candidates then there being the bo committee reports they could then be seated for the entire meeting as well I guess
that so I'm okay with that I don't know what you feel like if there's any thinking about this just a little bit of a thought for you is um however many you interview are you going to ask them all to stay and then tell one of them you're it and the rest to leave I was going to
well either way you're doing we're going to have to point and swear in at that point well if you want them to participate they don't have to participate in this board meeting their first board meeting could be the next one and then you're not having them all sit and wait yeah that's and we well I
wasn't have wait I was going to literally just do it debate like decide vote go on I I understand but they're going to sit there and you're going to choose one and the other two are going to be sitting there or three or however you have and sorry you're not it that's
that's true of their order it is it is this is my it's so I process cool I just wonder if you don't see them that day they can do their interview and leave yeah that's fine too you know my point like if you're planning on having them take the oath during the meeting and sit
in the meeting I don't think they have to sit in the meeting I just at that point they're board member they have the right to they have the after they take the oath yeah and that element but you know it's it's very not very common that somebody is named at the meeting and set at the meeting and does that cuz like I
said you're going to do your things let's it's four candidates five five five they're all going to be sitting there you're going to choose one and then the other three are going to be staring at you and then leave happy mad sad I don't know I just I don't want to put anybody through that my only legal
question John might be um do we have to seat them within 30 days or just select them we have the oath I believe they have to have The Oath by so once the board selects that person meeting over we'll have them come in take the O like we do all board members once they do that they are a board member my only
problem you may want to recess to just do the O and get out of the way because otherwise they're going to have to come back the next day hopefully they're available because we don't have any time frame it's not like be like sorry I'm busy tomorrow I can come next we can always let them know that maybe we'll ask them to come back you know to do
that in that element you know and either you know from because it just takes a notary and Timmy are you a notary I so Timmy's a notary I mean is it only takes a what one minute so we could just recess to do that so they don't have but but again going be sitting there unless
maybe you say Hey you can leave and we'll call you back if you're the person oh we're going to oh I figured they're probably going to stand listen to what we say anyway I don't think they're going to want to leave if they're not maybe I don't know like I said this why I'm just bringing it up that so 9A is
everything from their each candidate is invited to give a statement to the board members can ask them clarifying questions to we deliberate and and select to the oath oath that is all n a right whether that happens prior to
committee report outs or after irrelevant it's I'm saying do we do the oh do we scratch that and not have them sit at the table yet you're called totally but yeah one thing and Erica Moore is the only person who probably
remembers this from 2019 when Andrew Raymond was selected by appointment the candidates were in all in another room while each candidate came in to give their statement and have the Q&A and then they would rotate out
so they weren't all sitting in the audience together definitely were not in the audience so there was some privacy you know yeah but but they had the ability if they wanted to when it was when they were done with their they could leave because I don't think you know either we waited till the end of
the meeting to do the appointment or we did it at the next board meeting we I think we did it at the next board meeting I think we did the interview separately like in a special meeting and then the next like few days later we did the board meeting actually selected the
candidate y yeah we don't have any time time no we don't so this is kind of my point do you maybe you split it up do you do interviews in the beginning then as a discussion item later choose the person and then afterwards we can get them their oath they can be ready to go
for the special meeting that point I feel like either way you this you're I'm just bringing up recognizing my some people looking at you mad or you know but just for you to think about how you want to do this could they all be
together in a room after the Q&A while we discuss and then the person who's selected is is walked into this room in they have the ability though we can set that up if they want
op yeah yeah I don't think there's any good way to do it cuz Naturally Speaking some people will want I'm sure will want to be watch the process anyway I mean it kind of feels me like a superintendent interview for instance you come into your interview and you
leave yeah and then the board deliberates uhhuh make clear you don't want to tell them to leave because they no but but again they have the option to go to a room or leave so if you did it early and then like
under discussion items then had your selection yeah then maybe they go okay I'll watch it at home or I'll or maybe I want to sit in the audience watch it you know at least they kind of know that it's not awkward if they don't want it to be awkward they have to be on call to come back and be sworn in no well but they can be sworn in the next day they
can be sworn in anytime we just want to make sure within the 30day time what if they w't available in the next day because when's the 30 days resigned on the 11th so month cuz it's a short mon yeah that's true a 28 day month that's helpful I mean I would
think I think you've got a few days to get the I don't think we need to swear swear them in here at the meeting I think they can come into the office and you know I mean it literally takes fast okay it it's swed by any notary doesn't have to be us but if we so if we lob off
you know Roman numeral 4 the oath of office we can still do 9A 1 through three all together at one time right and I like the idea of keeping them separate in a room and if they want to stay in the
room grade if they want to go home grade um they have the option yeah or option I'm asking do you do one yeah I get we early and then and then you know as a point and then have
selection end of this discussion section currently why do you want to separate them they have the ability to leave and they go home watch it deliberations have to sit in front of everybody or sit in a room awkwardly like if it was me I would want to come in early beginning of the
meeting do my interview and leave yeah me too and then sit there and stare at the other board members be like and then I watch it either I got it or I didn't if I got it great I'll get a call from the board president agree after congratulations and you just got to set up taking the
oath and we'll plan on seeing you at the next meeting I agree that's what I'd rather kissed I think they can all wait in the room we call them in they they you know can give their statement ask you know ask questions and if they want to stick around with it so be their preference
but you know from an awkward standpoint most people are going to want to do their deal I've did my thing I yeah if it's one two and then you say okay you're welcome to go home or across the hall and sit you know or stay here
and then we just immediately go into the discussion I just feel like like it would be fresh in our minds what the responses were you could always take you could always take a break too in between you know I just don't I don't see the value in a break for us between the Q&A and the discussion I would agree for us
for the board I would agree yes the person though it might be like I want to do my deal and I don't want to hear all of that and I'd like to have the opportunity to roll and then it's just like a public commenters they don't have to stay to leave 100% And I can get home
and watch it you know an hour later you know right and that's the other option too is like do you want I mean it's a board process a board choice but like you could also put it even before the public comment and then have public comment afterwards whole thing your guys's decision there's no set way or
whatever you know I think after public comment and we have and the recognition we have the recognition then public comment number one and then we could yeah do interviews N9 yeah 9A would
become what number six yeah I agree 9 A1 9 A1 2 and three we lob off four which is oath of office we've agreed to make that another day right because we have a little wiggle
room I no I think I I like the idea of so before after the public comment before superintendent report we invite the candidates in to give their statement and we can ask any clarifying questions and then we can move through
superintendent report discussion and then as leave this in a discussion this is my opinion um number three selection of interim board then then we have a discussion among us as board members as to Pros cons
benefits um and leave it in the discussion part because I I mean in my opinion I'll probably taking notes you know it's not of you know yeah that's just my what's the what
is the benefit of not immediately going into discussion that's what they're saying is they're saying it allows the person to leave and not be uh subject to like standing there and getting publicly rejected in front of people well they
can be told that they're welcome to leave at that point that's what I don't understand I'm I'm actually more on your side like that's but then you do so I'm actually okay I just think to go through the superintendent report and the committee report I don't want to be
distracted mentally on that stuff when the biggest order of business that night is selecting our new board member I'd rather have it just flow from their statements and the Q&A so does that mean we move all of discussion then above the superintendent
that's what I was planning but like again I'm okay I really if I don't want I I obviously don't have those feelings I'm I said I'm not sure if it's what kissed I'm in of uh I really don't care do we have to do
we have to move all of discussion up and no that's what that's what they're saying yeah so we you do it any way you want discussion N9 a and then what I mean what is currently 9A and then we do superintendent reports committee reports then we go back I wasn't going to move all discussion up I was only going to
move 9 a yeah but but I think the other proposal is do you move 9 a I one up and leave two and three for the full discussion go through the rest of it I yeah I you guys I mean obviously majority I would just say the only
benefit in my opinion is that they can actually leave and go home and tune into the live board meeting and actually watch the discussions all on their own in their own time versus um you know if they leave they're not going to be able to tune into the live meeting because they'll be
traveling and so that was just um you know me personally I'd like to hear what we have to say about all the candidates but I'd like to be in my own space to do that I don't want to be here I don't want to be over there I would like to be you know in my office you know just
listening because obviously we're going to be talking about Pros cons benefits negatives positives um so that that was my only positive but it sounds like you guys are majority and I'm good with it so I I said I I'm yeah I I feel like I would prefer it but I'm also worried
that again I think it's masochist that I I I can put myself through anything I'm like I'll sit here and watch it'll be as awkward as anything and it's fine with me like I don't care but like so like I don't want to be the person making because I would put myself through ridiculous things and not care so I'm not the person to ask it is record it
they can you know crucify themselves later and watch it too be I think I think making it clear of the process and the fact that they can leave mhm it would be the way to go they can even leave if they want after after they've done their
questions we make it clear that you welcome to leave the I don't know if this would come up but let me just ask this you see any scenario where after that you may feel like you need to look at something or some time to review
something yeah then you could still do that we have to do it that night agree but you're going to do it right after at that point based on what you're saying now you don't have any time to I mean if there was something like that then you you could OB you could change the agenda you could yep just try I've only been through this once and so I'm trying to
think through and we did it differently that time so I'm trying to just give we've never done it so this is this is uh well I've never done it obviously ER and we did that but like I said we did it in two different meetings so this the first time I've ever done it in one meeting so I'm just trying to think of
any hiccups that could happen to you know throw out there before you guys just decide what you want to do yeah it would seem like if if we go back to back to back um that they probably will stay yeah I would think so as long as board members
are comfortable you know I mean it's just yeah but you know like I said you could always to is we you know we just you know maybe you might want to even think for a minute gather your thoughts you could take just a you know just a short break yeah and say you're welcome to stay you're welcome to go no no
obligation and then pick the meeting back up and roll it gives you a chance to just gather your thoughts gather your notes look at the people minute Before You Dig right into the conversation 5 minutes hurt that wouldn't hurt because then there's always like a yeah maybe there's something I do want to check and
like yep then it gives any board member those five minutes we could have a five minute recess explain the process how we're going to do it could you give them the option to stay in those rooms and watch it on their phones yeah so that you don't run across you know whatever you is want yeah yeah I that's what I
mean is like I prefer to load up on like wherever you're comfortable doing it you you know and if we have a 5 minute resar that mean they may not be able to get home but they may be able to get closer get their car watch on a phone there's a room over there sit in the audience whatever want yeah gives the board a minute to think about the the interviews
all of them just gather your thoughts for a minute yeah put your thing together and then boom go through the discussion that's fine I think that's a good way to do it okay yeah all right so we are moving 9A up to uh item six um the complete 9A we add um we may
as well just add straight on there a five minute recess note or at least a note of a five minute recess right afterwards approximate 5 minute recess in case there's like something that really is burning that gives the flexibility to change the maybe we need 15 but guessing a 5 minute will be okay
um you know like what if allone can says well I just moved and I'm not sure I'm right on the border yeah I mean obviously there can be no deliberation between between board members but but we could go and go let's go look at the map and see where this address is quick tell you whether they're in District or not
crazy scenario you just the things that have gone through my head there been this last election cycle there was all sorts of we you're not that far from that scenario I know we had that conversation actually I tried to change that map so I [Music]
was I was close to the line yeah so you know like I said you just never know now are you so you're moving up 9 A1 through four 1 through 1 through three the all of 9 a is going up to now here's another thought if the selected person sticks around and Tammy brunin is here as a
notorized public we could offer o I would I would get the so you could keep d on there and if it doesn't happen doesn't Happ we can always amend right oh yeah so right now I mve the whole of 9A which does include
we take over office got it we can we can have that if if no if available okay if if if present yeah it would be okay CU they may not be because we them right okay and if they're gone which is the
part that they probably are all going to stay because of it exactly exactly and and then you're going to watch two of them in the two or three whatever number in the audience you just kind of reversed what you just said with that so I just remembered I I agree basically they're not going to
leave and you get a and so now that's going to pretty much require them all to stay no cuz he said it's not required not required in Cen ofies then take it yeah but they're G I mean do you I do you have to list the oath there no or we could amend it in real time if they stay
through the remainder of the meeting you can do the oath after the board meeting the oath does not have to be done at a board meeting good point good point yeah or if that's that we could but I think by putting it on there to Dr Van W's point it like says well I have to stick around you could do AG let give you let
me give you just one other alternative is you could not have that there and but if they're here you could invite invite them to the table and sit they wouldn't have a vote at that point yeah but at that point then they would sit and then at the end of the meeting give the o or they want to schedule it next day so
they get family pictures and stuff is way better anyway because it's really unfair to seat a board member who no preparation be like you can't up same you can cuz like it's like which is fair but like it's going to be a very messy like Hey what how do you vote I don't
know like what's this to best point a couple times I been no you know pre didn't sit on committees didn't are they allowed to participate in the discussion yes okay but they cannot have a vote you know in that element you might remember we've done that in the past with new members that are elected in November
we've had them sit at the table at December same way same concept that would be the easiest way to do it that would be the easiest way to do it and we can just take it off and just do it afterwards it doesn't even have to be an agenda item we'll get if they want to do it Tammy right after if they want to have family whatever come next day do it two days later as long as we get it
within that 30 days we're good yeah so by March 13th yep we'll have them we'll make sure that we will make sure they have it for the study that they're available and everything for the study yeah never know where their first days counted
yeah it's like one of the few obviously things that is very clear in law like that 30 days so just want to make sure we do it's about the only piece of very clear good thing we had a short month yeah all right so so uh we're on the first item that we've moved at to item six everything else goes down
one we've removed the uh o of office completely off of that I just noticed one thing under for committee reports is it okay for me to jump to that yeah is there anything else before that I think that's I know what you're thinking so she does say that in the agenda that
they'll take the old office but again that we'll change this there but you know but what we'll take it to is you know um ult of office will be available after the meeting you know or or scheduled yeah sounds
are you still G to keep 9B then and move that to 9 a I would Pro I think that that's probably still fine to put I think that would give everyone a minute to I agree to like then it's not like the organization meeting it's like what
coming at you it's yeah so 9B will become 9A and everything we go y I was just going to say under um what will now be let's see A8 g board office
hours um Roman two that date is March 13 March 13th yeah I saw this today and I was like yeah I have office hours tonight March 13 okay yes she
does so we ready to go after it clear now yeah what so we'll start with our call the order or pledge our review of the agenda we'll have the recognition of our 2025 National Merit finalist just the warning and I haven't checked with you now we had one that was going to do
it remote is that still the case he'll be here okay so there's okay um so we'll have both of them here um and then we will do public comment correct and then we will go to the interviews um and uh
and selection of the board board candidate correct y okay and then we will go after that to superintendent report we will go to our committee reports we will go to then from that standpoint um our consent
agenda um and uh we have our policies and again we talked about if any board members looking to just please uh give notification to Connie um we will have our district course catalog amendments um we did have some of those that were forwarded by the curriculum committee we
will have our um bids and Services as well um for Safety and Security of District stfy Shades that um was put on consent uh by the committee the finance committee as well I was like wait that's
me yep and then uh technology we had cameras for Arts uh with vpaa funds a student Chromebooks with bond funds and network wireless upgrade um a part of EAP funds um that was approved by Finance as well today so again those are
all on the consent agenda with the previous meeting minutes under discussion now um we will have um our our a will now be office positions and committee assignments then we'll have the next school safety update um we will have the new board
policies um that are listed um we will have our 2025 Bond ratification resolution that was discussed in finance um to be able to uh close that and get that settled um and then we have acceptance of the 2% Grant again that's
a $25,000 grant that was forwarded um to finance oh how much are you say $25,000 yep and then uh we have our bids and services purchase of our Ela curriculum CA that was forwarded both by
curriculum and finance covered um and then uh it just uh the last is just a discussion not approval calendar just uh you know finalize uh that my intent is um to talk just a little bit about that here in a minute
um but hopefully to be able to forward that before this meeting um to our uh negotiation partners then we will have our second public comment uh at that point we will go into close session for the superintendent corly evaluation board president closing remarks and a
chairman and the only other next uh education study session we are we going to add oh wait no wait no this will be after yeah okay never mind right do you need to put on the agenda um the recess
after the discussion item six yes Tammy will have that y after the agenda I just put to said to put before the superintendent report y so you go ahead with first on your fine
mine's easy um so we will have had the two Central grade school visioning sessions by the next board full board meeting do we want a report out by me or Beth pack or Christine Thomas Hill I can
have Christine do an update with it if if the board wants yeah like kind of a big picture next steps in the process is I I don't know if there are more visioning sessions but there might be other neighborhood meetings coming
up I I don't know I mean I think we have a ton of committee report out so I just yeah I mean we do I mean I think if to keep it super super surface level and just say hey we've had these and this is what's you know can always do that too and add that to the next finance
committee you know as an update as well that we do in committee yeah or even at the full meing like is what is what we have in central grade and what they update yeah I'm just thinking for the full community to hear tell you what I'll do how about I add it to my superintendence report yeah and then mention then I'll have Christine just
give a couple I thought about that but I know you didn't attend yeah yeah but that's I'll pass it to Christine so and that's been intentful because you know one of the things they didn't want to do is drive like at times people feel the superintendent has their Vision already or whatever so a lot of these like including the Central High one I have
stepped back from so that it's not like that there's a pre-planned thing already I've tried to do that that's why I haven't attended those so and then trusty Packer I want to add anything like I said we'll make it short and sweet but I'll have it under my superintendent report sounds good okay
Scott what did you want um I was just saying so like just from a point of clarification we back to selection of board member we go through everything you had the last item is the close session superintendent evaluation if they're sworn in either way they they
cannot participate they're not trained oh that's [Music] right y good something a decision made for me so somebody else told me that by the way I wasn't mean to recognizing it somebody brother like yeah you're right
so that would the changes that always yep um okay so then just the agenda for March 18th yeah right yes so the March 18th study session I called the order our pledge or review the agenda um and
something else that is going to have to be added to this as we will have minutes um that we have to have for approval so that's [Music] something yeah but we'll have do we not have the March 3rd me well I'm just
trying to figure this out in my mind I now that I say that we are going to have to add to the March 10th consent agenda the minutes from the March 3rd meeting so I knew it somewhere is just in my mind to mention so it is let's going
back to that to mention that and then we will have will say 10 and oh no no that February 10th you have to have the previous corre February 10th we go on the consent for this is correct it's that we're going to have to add the third to the T
yeah no that one goes away and goes on to March third the February thank you no no the February oh you're right February meeting at March 3rd we will have to have the so we have to go back to march
on that consent we have to add that line got it yeah so just want to make sure did you get that Tammy it Y and so then we will have our public comment our consent agenda which we'll have a change with the minutes um we will have a study
session um on academic achievement with elementary schools so again we'll have uh Dan torth and Britney K here for that conversation uh we have our our second public comment and then we have our president closing remarks and aour
you know I just want to follow up because you know we had a bit of a conversation Tuesday morning at about academic achievement and trying to set some performance targets and you know there wasn't any consensus there were
only two two members present um and we didn't focus it or limit it to elementary schools but I know at our February 10th full board meeting that was kind of where we set but I just wanted to acknowledge that because I'd hate for you know the
administration to put a lot of work into a presentation on Elementary when you know at this point everything's wide open I think where the board might go so what are your thoughts I just figured it would be dealt with at the if anything the March 18th meeting but really it's
going to go through strategic planning so I don't think there's anything any firm numbers or like anything firm for out until strategic planning I would think but if anything it would fall into March 18th discussion I just wonder if it would
trigger somebody saying you know well we need a similar presentation now on secondary schools you know this is only K through five so I mean at this point we got I think that I don't think we're going to have we already got I don't think we can
do many more meetings no I agree I agree that's I just wanted that's what I wanted to point out like I don't know if we want to limit it but I understand it was a full board discussion so no I mean I I feel I think probably part of the streat planning process that it's going
to be focused and if we have to have one in between the process of strategic planning to do that then we can do it then as well if it's so targeted it can be within that strategic planning process because originally we were planning three meetings yeah bring it to
two and I currently think it's going to be two yeah okay I had one more just on the March 18th um proposed agenda here number seven just under public comment too I think that's just a pre-populated should be struck right president new
open the meeting okay you got that yes I did okay I figured I I don't know if that was already done I didn't see that no yeah I figured you got it but I thought if I don't say it it's G to show up so okay perfect
okay that was a fun um okay and then uh moving on and know other agenda review items I takeen move on to information items H to to Connie Taylor yeah just really briefly um kind
of a little bit of a l for us in terms of hiring but we are ramping up for hiring season um obviously we're coming into Mission based budgets where we look at Staffing allocations um in our current Staffing we're probably we're seeing it phase out in terms of the retirement notifications a lot of our
staff do take advantage of the early retirement incentive um which is great for us so um but what we will if you go to our postings what you will see is that we have put out postings for the core subject areas and critical shortage areas such as we know we're going to
have vacancies in special education potential in some World languages um El instructors so we put those out early essentially these are for next year hires but just to start Gathering a pool of candidates cuz this time to be the
time when people start looking for positions and and applying so we want to make sure we're getting into the peak applicant pool so if you see those out there just know that we have not yet determined what our staffing level needs are and so this is a preemptive uh strike if you will for us to get out in
front of some of those critical hard to hire areas um and then you'll notice we still have our postings up for our coaches um and various within our groups but looking pretty good from a staffing standpoint we had open Office hours open Office interviews here yesterday and our
next one will be Wednesday March 12th here in this building from 8: to 10:00 a.m. so individuals just can come in and immediately um engage in the interview process with a member of our team um but relatively quiet on the Staffing
front I will say we got a plumber no all right yes and a special education teacher on the now too I hav heard that one yet yeah those the skill are an area that obviously we're very concerned about um
in terms of being competitive and those pieces we're very excited extended an offer which the individual has accepted so good all right great when does he or she start I I don't know to start I know they're in on Monday for you know our processing and those sorts things so
hopefully right away excellent and then there was a save the date too for the the pack yeah they uh that's just going to be included now and all the um every time we get that persons memo
yeah you for organizing that Kindle I know you did a really wonderful job last year it was definitely we're hopefully rolling with like the same model this year because I will be on maternity leave as the party goes on but I've done a lot of prep work and securing um donors and whatnot so it'll hopefully be
same same level yep very so good at getting donors I don't know how you do it we have $100 more than we did last year donations so we're on our way with three months to go yes yeah so there's still time but not much more kendle time no I don't have three
months yeah Erica and Luke will be taking the reins from me so hopefully I set them up for Success a okay yes maybe I'll stop by with a newborn baby there you go we'll see please um okay then Communications
update find to Juna Smith thank you so first of all I just want to put on your radar to save the date we will have two ribbon cuting for our Innovation and Manufacturing centers on April 10 we will begin with West Senior High School
at 4:00 followed by Central High School at 5:30 uh we guarantee beautiful weather [Laughter] wow a mon bad and anyway we
go really B left so we're looking forward to that uh day uh second of all is shared at the finance committee meeting today we did receive a $25,000 Grant award uh by the 2% uh Grant through the Grand Traverse band of
Ottawa and chipa Indians uh the sunshine bus would will be using uh funds and as planning uh right now for our summer we are working to finalize the schedule and uh seeking to improve the services this upcoming summer with some additional
funding to include both additional summer reading in the past we have had books available but really um developing that a little bit larger with some uh fun content with some academic Focus item to try to help combat some of that
summer slide uh so we are starting with that work as well also SSN is currently working with Long Lake teacher Jill hiber she is underway in her classes for uh her social work certification and Jill has been working with a lot of our
families reaching out to them oneon-one after hours and ensuring they have everything they need both over um both currently and then also during Spring Break and summer breaking that they're aware of this of the sunshine bus um and
then finally strategic plan surveys uh we will begin rolling out the first surveys tomorrow with our tcaps parents that will be part of our par uh newsletter for our parents tomorrow and then next week we will
share out our district Navigator and in there we will share out all our stakeholder surveys so that will include staff students parents and community and then after that we will uh follow up with specific emails to those
stakeholder groups so surveys will remain open until March 18th that is all I have today any questions that's great thank you thank
you um okay without any questions we move on to the school calendar discussion for 2526 def another one for [Music] you so um again you know uh uh we've had
this conversation with each of the Committees and so I think Scott's the only one that hasn't heard this yet but um we are essentially at a point where um in negotiations with our Union groups TCA tcaa and TC caps met Monday night um
and uh hammered out some more components of this um some again highlights I'll just talk about quick um we've managed to be able to bring consistency to what have been half days early release days
um we had 10 of them uh I'm sorry 12 of them we've been able to bring it down to 10 with nine of them as early release days the only one that is a half day is the very last day of school so a lot of so now there's not a guessing if we have a day that's not a full day other than
the last day of school it's an early release so that's a longer day all of our kids get lunch um we think you know for parents it helps out to bring consistency also maybe able to work a little longer those elements it's much closer to the end end time uh so we have
that there we've also been able to work and build in all of our required 5 days which equates also you can do 60 hours of our professional development time as required in there um key thing we are not doing a traditional opening day next year um from a financial standpoint it's
been an optional day um that's not uh within some of our employees contract those that it is will work um but you know that's approximately a $60,000 savings for us and trying to put every dollar as we can to close to the classroom knowing our financial
considerations and issues that we're working through um we just thought that that was a better use you know to to try and we'll put together we're going to work with uh Communications to put together a video with all of us as we normally to send out for people to watch
on their time when they want um but that is a key component as well um the the feedback I just want to say you know that was something that I think is was a credit to you for inventing that or bringing that idea to our district two years ago I know staff were really
excited about those opening days it was well received I had a lot of fun going you know we had a lot of community but you know this is one of many likely budget cuts that we will have to make for next year and you know you you want
to make them as far away from kids as possible and that's what you're doing here yeah $60,000 that doesn't affect students and so it's a hardship for us but we can live with it and better this than something else and I want to give credit to J and her team of doing the different
events and things on the track I think that that was very well received and and team are trying to brainstorm are there ways where we can still do some of that on other days and things so you know um that's really gone well but again so we are still looking how can we maybe bring
some of our local you know uh Community Partners and those things so it's going to have to be different but we're going to try and see if there's some ways to think about doing that as well so we can do it thank you Dr V can I just mention to we were talking about cost savings um with by pulling in our professional
learning communities into those early relief days um two years ago all six of the professional learning communities were held outside of the school day which required additional compensation last year we pulled in three but we still had three outside of the school day which was additional compensation
Now by doing them all within the school day it is a significant Savings of dollars and part of what of the teacher said it's hard after a long day to come in and really be engaged in professional learning communities so I think this really kills two birds with one stone if you will so I just wanted to throw that
out that's another cost savings yeah Y and so really the the things that are are maintain here that um I just wanted to make sure there I have the proper feedback is we are doing an early release day on Dr Martin Luther King Jr day um as you know we did not make
attendance on that day um it was a half day and so we are making an early release day this year still doing some opportunities and lessons part of our curriculum and our state curriculum with Dr Martin Luther King Jr um but you know when we look at that day we think that
there was kind of a real Perfect Storm with there were some districts around our area that had full days of school on that day but because of sickness did not make attendance so I think that the consensus from conversations that I've had with board members um there was some reasons why the board felt
from Community feedback to do that last year and that that maybe it it let's try and stay consistent with at least another year seal that goes from that element um again making them early release days both indigenous people's day and Dr Martin Luther King Jr day
that is reflected in this calendar and um before um we are trying to get this calendar um to see if we can get it approved and out before spring break and so we really want to be able to after this meeting Connie to go back to our our uh you know our Union group partners
and be able to have them go to their memberships for ratification on those things and try and get that done um so that you know this will really kind of be the end of the conversation from that standpoint for the board you know point before that happens so I just you know wanted to make sure and again Scott
you're the only one that had not seen so just wanted to see if there were any issues that you know to to discuss with that no I mean I'm really the biggest feedback that I got calend was the two we holiday break this to you which excited to see that was well received
from everyone well done I know that was an arduous process so thank you to everybody for your efforts on that we're just very grateful for the collaborative relationship we have with the association and and and it's great when you come to the table and everybody has
similar goals so we're feeling really good about this calendar and indeed we've figured out at this point so for can see if I can update [Laughter]
so my uh things here one second too many agendas uh around oh thank you appreciate that so I mean the board vacancy applicant update we obviously covered we had 10 and um I think we've covered
everything we needed to cover on that item at this point so unless there's any other questions um yeah so do we have a number in mind that we want to pair down to is that just discussion on Monday on Monday to I just wonder if there would
like any guidelines from none mesb you know three four five okay you know because it's so wide open what you can do the board does not even have to interview the board can literally say we we appoint that person right you know or the board cannot it choose any of them
and then it gets passed on to the Intermediate School District board to make that it's okay well maybe we do that and then we don't Som have you know so in in hindsight obviously I think I would have asked the board for a lot
more flexibility to work this out we could have even talked about having it done on March 3rd and just doing all the interviews then and then selecting on March 10th would have probably been a good way to go but uh that's hey now we know that's what happens when you don't have a vacancy on the board for four yes
f four years four all right so um with that is there any other items no the next board executive committee meeting is Thursday April 3rd at 4 p.m. um and other than
that we going to join the meeting so thank you