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[bell] [music] [music] >> So, I will go ahead and call this uh Board Executive Committee meeting to order. The committee would like to welcome the audience. Viewers may watch live board committee meetings um online at tcaps.net/board.
Uh recorded meetings may be viewed on demand at the same address. So, we'll move into public comment. Do we have any public comment? No public comment. Okay. >> [laughter] >> Uh from there, we'll go right into procedural items. So, we are at the
draft uh committee meeting minutes. Uh are there any changes to the draft meeting minutes? No. I move to approve the committee meeting minutes from April 9th, 2026. Okay, all those in favor? I. All those opposed? Okay, motion passes.
Uh next item is the resolution in support of the Northwest Education Services General Fund Operating Budget for 26-27, and I'll defer to Dr. Van Wagner. Yeah, so every year um under state law um our board and each of the boards of the ISD have the opportunity
to um a review uh the uh Northwest Education's only the general fund operating budget. They, as a complimentary, they do provide us information on the special ed and the current tech ed budget. Um but by law, they specifically have to give boards
the opportunity for um any input into their proposed budget for the following year. Um we've had the chance to take a look at that, have a lot of conversations. Um again, it it maintains the um fund balance payout that was instituted quite a few years ago. Um uh
in the special ed part, again, we've looked at them all, but this is specifically um the board supporting Northwest Education's um general fund budget, which is the smallest budget they have of the three. Um the biggest thing that that they do, probably that I would identify in this
budget, is our regional um professional development day. Um we actually host the building, but they provide the food and a lot of resources that pay for different presenters uh throughout, um as well as they do some professional development services for staffing um out
of that. But their general fund um operating budget is relatively a small team, um mostly under Section 81 um that the ISD has. Um so, we are recommending um support of that budget for 26-27. And uh I saw something in the paperwork
that referred to uh the amount we received by May of this year, but when do we actually get the allocation? >> Not until the end. So, it's based upon their budget, as far as the special ed. Mhm. The once their budget is the their
fund balance, whenever they identify their fund balance through audit, and then at that point we get that payment. It is it is post payment, essentially. Yeah. From that. >> So, we're I mean, they're looking at their 26-27 budget, so we would get our allocation like by September, would you anticipate
something like that? >> and that's always built into our budget. We anticipate that allocation, and again, it just depends on, you know, where it lands as far as their spending. You know, and that is subject to change. They have some things coming up, for instance, a possible um new special ed
facility for a center-based programming in the next couple of years. So, you know, that that is basically contingent upon the fund balance policy that they have. Um you know, we get input into all of those decisions and things like that, but it is it is post, so I yeah, I
believe it's from that. I'll double check it, but I do believe that that I do know it's we get it after the fact. Then we're going to we're you're recommending we move this to the full board for discussion. >> Yep. And again, this is just the general the general fund budget from that
standpoint, which we don't receive a payout part of. So, it could be discussion, or it could be consent, your choice. In the past, we've done consent, I believe, but >> [clears throat] >> Yeah. Yeah, I'm I I really appreciated reading this. I I like their summary. Um I
really like these graphs with the projected expenditures with the breakdown percentage-wise. Um interested if we can do something similar as we talk about our, you know, especially the percentages like construction, pupil services, instructional staff.
I just find it accessible. Um Nothing against the tables we use, but this just makes it so I'm I'm um And and I think the other big thing is how much money's coming locally with all the property values increasing. Um that was I mean, it's not a surprise.
>> difference, too, though, you know, because they're millage supported versus foundation supported. You know, no doubt, you know. Yeah. I mean, I don't think that surprises anybody, but I it's uh property values obviously going up all over.
Um and and the locals um contributing a big chunk of the revenue. Yeah. Um so, I'm I I'm supportive of putting this on um consent. Okay, I would entertain a motion. Want to make a motion? Yeah, I move that the resolution to support of uh
Northwest Education Services General Fund Operating Budget for 2026-2027 be moved to the consent calendar at the May 11th, 2026 regular board meeting. >> [snorts] >> I'll second. Okay, all those in favor? I. All those opposed?
Okay, motion passes. Um, great. So, we'll move that to consent. Um, okay, next item is the Northwest Education Services Open Enrollment Agreement again to first director of my group. So, uh every couple of years we've brought this to the board, but
this is actually um a a complete revision of what we've had for our school of choice uh application. So, we you rather unique um throughout the state, Northwest Education Services for quite a few years now, prior to me, um
I've had what we call interlocal agreement that um is an agreement of school of choice between just the schools within Northwest Education Services. Um, that does not include anybody else. So, for instance, Kalkaska is um all of Leelanau uh County is, but
for instance, Missaukee that is somewhat near is not. That is in Wexford-Missaukee ISD. So, they this does not count for them. And so, the the the state has a section for school of choice specifically called 105 and then section 105c.
And so, uh we have not participated in the uh 105 and 105c as TCAPS. Um, we've only participated in school of choice within the interlocal agreement. And so, uh we felt that it needed to be tidied up a little bit. It hadn't been looked
at by Thrun in quite a few years once it was developed to identify legalities and those components. So, this is updated and really I would say the big update to this is two things. It establishes um a clear time period that we have to
identify for dates. I'm still working on exactly what the dates are. I'll have it for the board meeting that essentially of when officially uh a a school of choice from within the ISD can apply to us and then an end date. And the purpose of the end date that
we're really trying to get with all of the locals in this is to not have um [snorts] we haven't had as much, but a lot of the other locals have where they have kids moving a lot in and out after count day. Some will even go two and three and four different schools.
And it causes a lot of problems with enrollment and overloads in class and uh you know, it a lot. So, what we've all agreed upon as superintendents to bring to our boards is the idea of trying to get it to essentially no uh no more school of choice acceptances after count
day. There is a second window that'll happen um for essentially second semester. Um, so there will essentially be two windows of of uh a student being able to to apply for school of choice within the ISD. We'll establish those
dates and the board will approve this and this will be a three-year agreement. We will just need to each year identify what our dates are at a board meeting that's around this time of year to identify that for anybody that wishes to participate in school of choice. The one
caveat I did ask at the end of this is alternative education. We are the only entity that runs an alternative education program in all of the ISD. And also we do even get some um some uh people from outside that have asked, but
with capacity, we really don't still feel like doing anything in section 105 of the state law at this point makes sense, but it does allow at any time for us to enroll a student in the alternative education program. So, if they show up to us uh essentially in
November, we have an ability to take a kid that um falls under the qualifications. Generally, they've been a dropout, you know, they have McKinney-Vento, there's lots of different things there. [clears throat] But because we're the only one that offers that service and if we have a student that we feel kind of meets that really um
uh specific special criteria, we wanted to leave that open to be able to enroll them outside of the window. So, essentially, that's what this new agreement does. It it completely makes sure that it's legal in all aspects. Um, and so, we're asking the board to approve that um
as a three-year plan. Um, and it has to be passed by over half of the districts within the ISD for it to become officially uh the adopted plan for school of choice within Northwest Ed. So, just to be clear, is Northwest Ed proposing this new open enrollment
agreement and uh is >> And and but as superintendents, we've had the chance to review, talk with Thrun. We've met three times with Thrun with uh um Katie Brodis from Thrun and Jennifer Starling to go over all of the components, legalities. Um, and what we have a little unique now
too is we have we do have a few schools, um not many, but a few that are starting before Labor Day. Um, and so that's that that creates a different window um than what the well those that start after Labor Day have a window um with that. So, uh it it is essentially
updated and is proposed by the ISD in that update. Otherwise, um we you know, we we don't have an official one and we'd have to follow the state section 105 and 105c. Um, and that would expand it beyond all our boundaries. So, we're
a little worried about that. That could be a student then from it's a contiguous ISD. So, you could literally have a student from Gaylord or even uh Grayling that could apply in our online class that we don't really have the resources to be able to reach out that far and
provide the things that we want to for the students that are in that program. So, that's why we choose not to participate in the state's section 105 and 105c that way. That we maintain it within our ISD that we think is somewhat drivable. Um, and also all the special
ed services and all those things that are provided by our our ISD, it's feasible because they do that for all of the kids that are within our five-county ISD region now. Okay. So, it's status quo. This proposed new agreement is status >> With some updates. Right. Without the I
mean, in terms of this section 105 and 105c >> correct. We are not participating in that. We're opting out of that to adopt this updated document. Got it. That makes sense. >> And again, I will have the dates that we're asking for for this next coming
year enrollment window um before the board adopts it at the board meeting. Yeah. I did have a quick brief comment that I mean, I appreciate the regional approach, the collaborative approach. Um, it also speaks to caps. Yeah. And so, we're talking about windows and
caps and I don't need an answer tonight, but I am curious about how we communicate our caps to families um before they apply. You know, I know that roughly I think most recently we 500 students have who are not TCAPS residents have have
moved into the district. So, I'm assuming that's not the cap, but and I don't really need to know what exactly the cap is, but as we communicate that to families, I think I'd just be curious how we're As a district, we don't have a cap in any grade as a district. But within this, we also still hold right of
assignment. So, what that means is we can we have the ability to say, we have spots. It's just not in every building. We would say in this building we don't have room in this building we have room. We know somewhere in grades, you know, pre-K-12 we have room.
It's just a matter of when that time comes, every building has a list and when somebody comes to apply, we say this this is the room we have. And the way it works for, you know, students. So, in in in Eric will remember this, couple years ago we instituted at three of our elementary schools, we do not
really have any out-of-district school of choice and limited in-district open enrollment. In our other buildings, we do have open, you know. And I yeah, and I understand that and I just like as we communicate to the families as they apply, that's I think And we do at the building level. Right. Yeah. But again,
as far as the district, we will not have as of now any caps. There could be a unique situation in the future, you know, all of a sudden you you say, "Hey, we can only fit five fifth graders or seven, you know, in that aspect." And you look at that. We do look at that, but at this point still we've not had to
put any kind of cap from a district standpoint, but we have from a right of assignment building standpoint with that. And we create a waiting list. You know, and we have we have criteria that we give them on what that waiting list is is uh is created on. So, that we are transparent with what that is.
Yeah, and I you know, and I obviously there is I mean, it's collaborative, but there's also a financial incentive to attract and retain students. Everybody knows that. >> You know, so I'm fine moving this to consent if you guys are. I think I think it should go to the full board discussion, but one question I will ask right now is um
when you spoke with the other superintendents um in terms of having this in place for three years, is that everybody's comfort level? Like what if you find out in one or two years this these tweaks didn't work well and >> We would come back together and and I
will tell you that it won't be us, it'll be some others. It'll be like there's some of the the smaller districts especially um you know, Kalkaska out that way that see a ton of that movement, transient movement back and forth that you know, that they've taken that I think that
they're a little nervous on what that could be. I think they'd be coming to the table first. We always have the ability to come back and bring it back to our boards. This is just, you know, a time period. And traditionally, it was two years before. They didn't want to try and not have to have the minutia of
doing that every year from that standpoint. We still have to establish our dates every year, but from that standpoint, I guess it would come back and they would ask for a revision if that was the case. But the dates um that's changing. That's part of the changing of this.
>> the it is a it is establishing a 30-day window. Okay. >> That wasn't as clear before. >> Okay. Okay. >> And so and what happened is you had some districts that were taking kids well after count day. Kids moving and what this is trying to do is say we're really
not taking any more after count day by limiting that number. You know, cuz essentially count day is within the 30-day window of your start. Mhm. >> Okay, so you have a little time before that. The question is is how close to count day do you want to have that
window? And that's what I'm trying to figure out with our team and enrollment right now and and also trying to just asking some questions. Um but, you know, it it it's probably going to be a couple weeks before school starts and and right at count day. Mhm. Um but I want to confirm that I'm
reading that right and making sense with Truant before we officially adopt it. Okay. Yeah. And I just want to say one more thing in in respect [clears throat] to what Ty was saying about increasing enrollment. I do think that, you know, even though we do have these virtual options that it
is the, you know, conscientious ethical thing to say, "You know what? We can't fully serve these students. We want to meet with them in person. You know, have those touch points. Um and so if somebody living in Grayling or Yeah. Mio,
Gaylord, that's an hour hour and a half away. It's probably not realistic. >> part I will tell you that's um so it's tempting, right? That each student is $10,300, right? Let me give you an example if now you enroll a kid that let us say is in Flint, right? And now they are
identified with special education needs. We are reliable to support them in all those needs. So now how are you making sure they're getting speech therapy, OT, PT, any of those kind of things when they are 350
miles away? There's there's the biggest issue is providing those services in that way. And like it it's hard enough with 304 square miles and at least from an ISD standpoint, the nice thing is if we do have a kid that's in an outlying district, they're already servicing them
with those services. It's when you get out of that is when it's a whole new ballgame of what that looks like. That's why we just have never felt What what what's really hard is for the border districts that are right next to one of the other ISDs that they can have kids
come to their district and do that. For us, we're kind of so in the center, it it's a heck of a commitment for somebody outside of our ISD physically to drive in to our schools for services. We get a couple that have tried to ask
here and there, but for the most part, we don't get a lot of that. It's the virtual part that once we kind of started to go down that road that, you know, that there are some districts that will do that and try and service five
the ISDs surrounding all of it, but again, some have gotten caught and then they've gotten uh state um investigations on providing FAPE, you know, for our special ed students that need those services. And that's where it gets really hairy and for us, it's just
not worth that dollar of what that could look like. >> Or the and the quality to your point as well. Yeah. So I think just for the benefit of other board members who aren't here today to hear all this, it'd be good to, you know, for you to be able to unpack this at the full board
meeting. Well, I mean to that point, I mean I and this might go I don't know if we're going to have a discussion about the purposes of committees, but I believe one of the purposes of this committee is to help inform the board. And do we need to have this conversation twice? Yeah. >> I I'm I think I mean just like we moved
the previous to the consent. I'm okay moving it to consent, but um and again, we would hope that our board members would watch and understand. >> And they can also pull it from consent anytime. >> It's true. That is true. If there's questions. Yeah. For sure.
If it were yeah. I move that Northwest uh yeah, excuse me. I move that the Northwest Education Services Open Enrollment Agreement be moved to the consent calendar at the May 11th, 2026 regular board meeting. And I guess I will second that.
[laughter] Yeah, you can vote, too. Yes. Yes. Yes, all those in favor? I. All those opposed? Okay, nay. No nays, sorry. Motion passes. Um so we will move that to consent and if somebody wants to pull it off, they can.
Uh okay, moving on to recognition and appreciation for the 2025-2026 district retirees resolution deferred to Connie Taylor. Yeah, so every year in May, we start to look towards our retirement celebration and just as a an opportunity to acknowledge and recognize the years
of service for all of our retirees, we do have a resolution um that thanks them for their service and then publicly through the board um appreciates their their commitment to TCAPS, but also recognizing that they're moving on to a new space in their lives and careers. So this year we're going to
be honoring 48 at this juncture individuals who somehow throughout the course of the 2025-2026 school year, not everyone at the end of the school year, some mid-year, some at different places, who um will be retiring officially from our district. And as we've indicated, also included in
that resolution is talking about our retirement celebration, which I'll just reiterate um is on May 28th immediately following our next board executive committee um over at Montessori in their cafeteria area. And it's just really a lovely event. Uh Kendall works really
hard to make it special for all of our retirees. This year we're going to have musical performance by the West Senior High Coral Aires. Um so they will be there um to to provide some entertainment for the group. So we're we're requesting that the board um move this to discussion so that you can read
the resolution and recognize the the staff members who will be retiring. All right. Buckle up. It'll be a long list. Yeah, [laughter] right. Yeah. Sadly. Okay. I move that the recognition and appreciation for 2025-2026
district retirees resolution be moved to discussion at the May 11th, 2026 regular board meeting. Second. Uh all those in favor? I. All those opposed? Great. Motion passes. And just as a reminder, Josie, as secretary, you'll read the resolution, right? At the at the full
board meeting. Okay, >> Perfect. >> some help with the phonetics and the enunciation on some of them. As usual. Okay, perfect. Uh next item on the agenda is teen pregnancy prevention and awareness proclamation resolution. Again, deferred to Connie Taylor. Yeah,
so every May, we bring to you um this particular resolution. And what it does is it declares May as the teen pregnancy prevention and awareness month. Um similar to previous years, essentially what the resolution does is it highlights some of the challenges that
students face when they are um faced with with teenage pregnancy. And it calls on parents, educational institutions, businesses, nonprofits, health care service industries, um governmental entities to all join together um in raising awareness about
teen pregnancy, providing education, empowering those young people who are faced with that circumstance, and also to implement some strategies to prevent teenage pregnancy. So again, we're recommending that the board adopt that resolution, um moving it to the discussion so that it can be read and
presented at the May board meeting. Perfect. Do we have the option to move this one to consent? We do. And you know, we've done it a lot of years. I don't know there would be a lot of um Yeah, it's an annual renewal, really.
>> It is, but board's purview. Okay. Um and I I said this a few months ago when we had a different resolution. I've never been opposed to any resolution that's come across our desks, but I would like to see some criteria because I I feel like uh
you know, it's basically any group that comes to us and asks us for to support, we adopt it and it seems like it could be a one-time in perpetuity rather than an annual. And
we're not opposed to other causes. I mean, there somebody could come forward with a resolution about epilepsy or diabetes or obesity or whatever. And you know, the culture of this board is to support these these organizations, but after a
while, you know, I just wonder how meaningful they are, especially when it's renewed every year. So I just wondered if we could get some guidance maybe from our national organizations or our state local organizations like MASB about what kind
of best practices there are, what criteria are for whether we accept, how many do we accept, how frequently, you know, do we renew them, that sort of thing. I'd be interested in that. Mhm. >> [clears throat] >> Uh >> Again, nothing against any of the
organizations. I've never been opposed to any. I just don't want to signal >> I'm happy to ask. I'll tell you from my travels, I don't believe I've ever seen that. Mhm. Um >> You've never seen what? I've never seen a criteria that a board uses for those things they publicly support that way. Um
you know, I will say this that, you know, that there is a growing I heard I actually heard a stat yesterday of, you know, there are all just more and more and more nonprofit, you know, like 501c3s being created and kind of that are using, you know, advocacy a lot more. Um so
not against your concept at all. I'm just not sure that not to find that criteria you're looking for that I've never never really seen a session like from MASB or Superintendents Association like in all my PD travels. I'm happy to ask Don to have that conversation. I just kind of preparing
you now. I don't I'm not aware of it being out there. I thought Yeah, I I thought we as a board had decided that moving forward with resolutions that were brought before the board that we would make decisions moving forward but that those that had
you know been a part of our what we've chosen to you know uh promote promote I guess would be the right word that we would continue to do so. Yeah, I I mean when we I think the last time this came up was the social host awareness month. Yeah. And I made this
comment but there wasn't any kind of agreement or consensus or vote. So again, it's not super time sensitive. It's just you know on one hand we could be flooded with requests and on the other hand it looks like we're cherry-picking. So And I don't think either is true for us as a board. Right.
I know I I I understand what you're saying. Yeah, I do understand. So there may be no guidance at the state level or even at the national level. >> okay. Maybe you create your own. >> [laughter] >> Like I said, I I uh Yeah, all we can do is ask. >> Yeah, but happy to do so and and you know and I think it's
you know I think there's a few things for the board and maybe you know in the future here and and you know Ty mentioned about you know thoughts of committee purpose and stuff like that or even you know like board guidance in the future of some work that I think I've talked a little bit about to Scott about the board maybe wanting
to do. I think these are maybe some things there to grapple with, you know, of is there a maybe there's even a different process. Yeah. You know, maybe it's you know we ask a groups once a year and then the board does it you know as a slew almost like a consent and then I'm able then to communicate it out. So
I think there's some possibilities there. The board's just going to have to decide how the board itself maybe wants to process that or define that. Again, I'll be happy to look to see if anybody or either of boards have criteria. Um but you know kind of take it from there is my thought. Yeah, I mean I think this
is a board thing to pop police and to monitor. I had the same question you know and again I'm I'm fully supportive. I don't know if we wrote this or maybe if Generations Ahead wrote this yeah and and and which is fine. I mean they're a wonderful partner. You know I just want to make sure like when you look at this 163 births you
know but I want to just make sure like this is across 5 years. So so and that's where not to alarm anybody but it is across 5 years and it's across three counties. Um and my my big thing is and I'm all supportive of the it's an imperative to
promote awareness and education and we don't need to answer this right now. But I would ask us to think about our work as as we're creating awareness and education around teen pregnancy prevention. Like what are
we doing? There's probably lots of things and again I don't need an answer today whether it's health class but instead of patting ourselves on the back and putting this on the board agenda and and and wiping our hands. I'd I'd like to if we're serious about it to really do work on it. And same thing with the
the substance use prevention tomorrow starts youth mental health awareness month. Like should that be a resolution? You know, it's one of our priorities. Um and so I'm more interested as well in the process. I'd like to think that we could maybe one day you know address some of these board
operating things. But maybe not for today but I'm I'm I'm in support of this. Um I just want to make sure like we're doing the work which I think we are. Yeah. I mean Generations Ahead has been they use a ton like when we do our sex ed presentation like on this. Like they
are literally at the table with that group and and that's been identified for the board you know. [snorts] So I think there is a lot of that going on but do you find it important to articulate it? >> work that we're doing in support of prevention right and and and support. You know, there's they're doing a wonderful job of supporting
um our teen moms and dads and so There's a lot to unpack there. So for instance like they are a key partner that are housed in one of our buildings. You know, is that more important than one that's kind of not? You know, I don't know. Like I said, that's I think something the board's going to have to
grapple with that you know And maybe maybe we could maybe those resolutions that we pass kind of annually or I guess that are brought before the board annually maybe we compile a list of those. I mean I don't want to add more work and then maybe in
January we decide you know are we going to you know like again come up with a procedure. I think the only other one is the gun safety the the safe the safe [snorts] gun violence. >> There's three. There's the the there's Which are all you know worthy
causes. So maybe we can set aside time to figure out a process and I think I'm going to talk a little bit about an idea on this. I did talk with Scott a little bit. I thought we had someone come forward that wanted us to adopt a resolution and then we it wasn't the Well so it was the environmental clubs. >> Yeah, the two high school primary high
schools who asked for an energy efficiency resolution and instead of adopting that the board decided let's have a create a sustainability committee. Right. So that was when we denied basically but it led to more meaningful ongoing work. Which Yeah. Maybe it's the answer,
right? Like I said, I think that's something that you know I still think at some point there's going to be a vetting process that has come through the committee. Yeah. You know, but maybe there's a way to more streamline it you know so it's not the one-offs or just who happens to submit one or you know, I don't know. We'll investigate a little bit see what we can learn outside and
then I do think the board as a group is going to have to grapple a little bit with it. >> And I'll just say quickly don't forget about the National School Board Association NSBA. There is one member one director of on MESB who's also a member of NSBA. So From Macomb County. Yeah. Don. There you go. Yeah.
I'm going to uh let's put this on the let's put this up for discussion so we can read it. Okay. Okay, can we? I would agree I would agree with that. I would agree. >> And I'm sure Generations Ahead will have a representative here and okay. Yeah, I I would agree with the discussion. All right. I move that the teen pregnancy
awareness proclamation resolution be moved to discussion at the May 11th, 2026 regular board meeting. I second. Okay, all those in favor? I. I. All those opposed? Okay, motion passes. Good discussion. Thank you.
Next item is the agenda review for the May 11th regular board meeting and the May 13th study session and I'll look for Director Van Weelden. Okay, I'm going [clears throat] to up front throw a couple of things that I would like the board to consider as an add. Very recently I had communication I know
the board did as well but I was able to confirm an opportunity to participate uh to add a closed session to the board meeting to discuss a lawsuit that um we've been updated on from legal counsel. So I would like to
update that and have the board consider a closed session for the purpose of discussing legal matter involving a lawsuit. Okay and so that would go under discussion um E F would it be?
>> After teen pregnancy? Yes. The closed session? Yes. Yep. I think it would be the new So it would be a new new E letter E because It's after his. Yeah, correct. We're taking [clears throat] out a couple things and putting my consent now. Yep.
Okay. Yep, good point Joe Weelden. All right. It would actually become item 10. It would It's not a discussion item. Oh right right right right. It would be item 10. And then everything else will shift. Yep. But I'm going to add another letter maybe as a as a So late this week got a
request >> [clears throat] >> from the Traverse City Track Club to consider naming the Traverse City High School uh Traverse City Central High School track after Mr. John Loberg. Um so they were requesting um similar to
what was done with the tennis for it to be considered that they would pay for signage and those elements the same but they would like the board to consider that and so I would suggest we add that as a discussion item. I'll begin under required under board policy for the board to to discuss.
Yeah, I would absolutely support that. Stood with him at a track meet last night in the snow. Snow and rain in Cadillac. So Yes. Um okay, so that would go under discussion E? Correct. I believe it would be
the new E? Whatever, last. The new last letter exactly. Let Ty kind of figure that out. Okay. So if you're good with that adding now kind of go back through the rest Yeah. if the board if the committee's good with that. Yes. Okay. >> Yes. So we will start with our call to
order our pledge review of the agenda. Um we will have recognitions. Um there do you have a really cool one this year with Set Seg Foundation that with our student support network. Really excited with that. Um and then
our first public comment superintendent's report with legislative and district update and district highlights. Um we will have our committee report outs. Um we will have our consent agenda. Our discussion agenda again then included all of the items
that we had discussed earlier here in this meeting as well as those that were just added. Then we will have our second public comment. Um we will have our closed session and then our board president closing remarks and adjourn.
That is it for the 11th meeting and then for our May 13th study session. Which I'm I'm sorry, could you just back up for the recognition? Do we usually recognize our um high school governors and then and the
NH know presidents. >> No, but we used to. So, previously the board had in the past. And so, this is something that they actually brought to us and requested um with the high schools. And so, at this point I said, "Yeah." Okay. Um it's
a practice, like I said, that had been done in the past. Um and haven't and I just you know, generally whenever I've asked to recognize students, I do. But again, is the board's purview to do that or not do that? Yeah. Well, I'm glad it wasn't just that my memory was hazy cuz I don't
remember. Do you remember that in the past? Previously to COVID, they did. Okay. Mhm. Pre-2020. Okay. And then the retirees, um they're invited as well. Yeah, and Connie always reads. We don't generally, you know, get but we normally read all their names and
you know, invite. All right. Great. I'm glad to see them get a lot of recognition. Okay. Good with the good with that going okay. And so, our second one then our study session on May 13th call to order our pledge, our review approval of the agenda. Um our first
public comment, we will have the consent calendar. Um then we have our uh budget related to strategic the caps strategic plan. We will be reviewing um all those items. We did have somewhat of a primer in our curriculum committee uh
for um two of the of the components of the strategic plan. Um a lot of this has focused again on uh over the last couple of years of categorical money that we've had and then some of our new categorical money um that we're seeing in the budget and our plans for that tentatively.
Again, still um will will be a little bit in flux based on the state budget and our allocations. But um gives a good idea for idea of what we're trying to prioritize related to the strategic plan with um the resources that we have. And then we have our second public
comment. Board president closing remarks and adjournment. And that study session will also be here. >> Correct. Okay. Both the May 11th and May 13th meetings uh May 11th 6:00 and May 13th at 5:00 will be here in this room.
The May 13th study session will be our last official meeting of any type um here in this room for the board. Okay. Make sure to get a picture for the record books. Yeah, perfect. Okay. And yeah, just uh
um the report outs on from the May 11th meeting, just Erica Erica there first got to remember that. Yeah, I figured I figured you would. Okay. Okay, those look good. Any questions on those? Any um
No. Anything? Okay. Uh so, I will entertain a motion. To approve the minutes. Yes. I uh move
to approve the uh May 11th, 2026 regular board meeting and the May 13th, 2026 study session agendas as presented. I second. All those in [snorts] favor? I. I. All those opposed? Okay. Um have the uh motion passes.
Um okay, on to in informational items. Uh first item, human resources and I'll defer to Connie Taylor. Just real quickly, on a staffing update. Obviously, sometimes we talk about the vacancies that we have. Um right now, we're staffed but we are looking at next school year. So, we have just completed
post-spring break with our mission-based budget meetings with our secondary principals and also this past week with all of our elementary [snorts] principals reviewing budgets and enrollment and projected enrollment for next year. Um and have determined the positions. Now, we talked about 48
retirees. That means we've got lots of positions to fill. So, at this juncture, we have 13 elementary positions um and numerous secondary across multiple subject areas. So, as of today, we have all of our elementary interviews scheduled and we also have over 40
secondary interviews scheduled. We are hoping that by that third week in May to have identified candidates for those positions, which is earlier, not as early as we would always like. We want to get way ahead of the hiring based on the candidate pool. But to be able to go into the summer at least with the
positions that we know that we need right now filled and identified um going into the summer recess period. So, that's our plan right now and um we're we're feeling really good about the candidate pool that we have. Uh but we still encourage individuals with the postings that are out there to continue
to apply cuz sometimes we do go through the interview process, don't identify a candidate and then we continue to look at the applicants that are coming in. So, um again, I encourage folks to continue to look at our website and apply for those vacancies. Um also, as it relates to our support staff, we identified those vacancies and
so, our team will be getting those posted and reaching out from everything from a lot of our aid positions identifying what those look like, um interventionists, behavioral specialists um that we know that we're going to need going into next school year. So, those are currently posted and will be doing
interviews for those as well. Speaking of interviews, we are back now that we're in our new location at 2075 Castro um at the administration building, we have our on-site interviews scheduled and those will be on May 6th at from
3:00 to 5:00 and that's a Wednesday. And also Wednesday, May 20th from 8:00 to 10:00 in the morning. So, we encourage folks to stop by, um meet with our staff and look at the vacancies and any interest that they may have coming to work for this outstanding organization.
Great. Good good good. Any questions? Okay. [clears throat] Thank you, Connie. Yeah, thank you. Thank you. Uh okay, uh next uh item is uh we move on to our second public comment. Are there any public commenters out there? A lot of students, I see. Okay.
>> [laughter] >> Uh then we will um any other items? I do want to throw one thing out there. So, um time made a request to um Scott and the executive committee about um taking a look at committees and purpose and
identifying. Also, previously has talked about um a board kind of guidance documents and that element. So, one of the things Scott and I and [clears throat] Bill and I maybe talked about not any of the decisioning, but one at least the committee and you know, to kind of also the board think about
grappling. It there's some time involved there. So, one of the things Scott and I talked about is maybe the next summer study session for the board to consider the time for the board to actually sit amongst the board and do that work. Um something for you guys just to consider, think about, talk to Scott about. But
you know, I think that for that work to actually get done, it's going to take quite a bit of input. Going to take some time um and it really is, you know, I can give guidance to the board but it really is the board's, you know, thing completely that way. So, just um want you to think that in your mind and have
conversations with Scott moving forward on what that might look like for the So, in advance of that, would you be reaching out to MESB to get some guidance or even templates, some samples from other districts so we're not starting from scratch?
>> Happy to do whatever the board wants and is looking for. I'm happy to reach out and get whatever you're looking for to have for that. But like I said, I can give any guidance and information like that. But really, like I say, it's going to be really the board's purview on exactly what the board should be doing and that. >> the board's job. Um I don't know if it's
John's job. Um But I told Scott like whether it's an ad hoc to do the work and bring a recommendation to the board for discuss or study session, I don't really care. I I do think it's important and really affecting our the way we govern, especially with what we've all committed
to with the 2030 plan. You know, and I just learned that the like the curriculum committee that our relaunch of our elementary math relaunch team has a purpose and a mission statement, right? And so, [snorts] we have three board standing board committees, which I'm fine with the the structure of them. I think they
work great. I think they're perfect. But there's still some lack of clarity around what is the purpose of these. And I think it would go a long way to whatever that is. I'm fine studying, but I'd rather it be work. It really is a work session. Yeah. >> Not just studying it, but coming out of
it with work done and a draft that we feel comfortable with. And and then we And and if there's place and time for Yeah, anyway. So, that would be fine with me. This summer um And and I know Scott's taking on this board operating procedure document himself. But I think
he you know, our conversations, I think he is at this point feeling needs some additional support. And and I think with the board and you know, I'm just going to throw it out there. You know, in the past I think you know, I appreciate the ad hoc thought. I just think that there are definitely some more more than three
board members that often want to have input. And I I personally feel for the board as a recommendation, I think a committee of the whole to do it is be you're better off. I think you're going to rehash it all again if you don't. But that's my personal thoughts for the board. >> I'm fine, you know, and I as long as it's work and we're not just studying it
and not doing anything about it. Mhm. So, um That's that's I'm just relaying for you guys cuz Scott wasn't able to be here at the conversation I had with him. You guys take that any which way and where you want. >> the same thing to him. And I will [laughter] defer to his judgment on whether a study session and this
summer's fine, right? I said, you know, hopefully by the end of the year, potentially have four board members coming on um in 2027. So, uh anyways. So, we do have a June or July study session on the books right now. I think it's July. Okay.
Yes. So, next next month, which starts tomorrow, May, study session's on the budget. And then we're going to have our strategic plan update in June or July. Well, that was July, you know, from that as well. And the regular board meeting, was that going to be the study session? Again,
haven't gotten that far. You know, again. I would just say as much as this governance work is important, I would say the strategic plan is more important and the budget is more important. So, I just don't know about the timing if we need to do I mean, I wouldn't [clears throat]
trump the strategic But the thing is that the outcomes aren't going to be ready by July. The strategic plan is actually scheduled for August 24th. >> Or even September. I mean, those outcomes don't come out till maybe >> only have NWEA. Yeah, so I mean, I would
rather do it all in in one shot and one time, you know, um So, and I would prefer to wait till September to do that. To do the outcomes. Yeah. Oh, yeah. Okay. >> strategic plan. For strategic plan. Okay. Yeah. Yeah. I would agree in one shot if that's
desirable. I would just propose that we start with some samples or templates from other districts for their curriculum and finance and executive committees or whatever they might call it. It's always easier to edit than it is to create from scratch. And it it does get
awkward when we're in this Yeah, and if you if you pull up your computer and Google it, I mean, it's right there. So, we're not reinventing anything. I think it just takes us per policy to just write it down and put it at the top of our agenda, the purpose of this committee. Right. It's one sentence. But for all of us to
come [snorts] together and agree on exactly what that language is. >> It it should take 30 minutes. Right. So, that's where I don't know that it would be a a full study session. I don't think it's just the committee. So, I'm also talking about the board of governance document. Like, you know, that's that's the big that's the that's the big lift. I think it's going to take some time for the
board, you know, I think and it may take even a couple times, but I think the board, you know, if you're going to try and accomplish that, I think you probably need 3 hours, you know, solid at least once. Yeah. You know, to do that. And I just I talking to Scott, I don't feel the capacity is there, especially right now. I think it I just
honestly my my opinion to to give to the board is I think it needs to be a committee of the whole, trudge through it, get it done, and it's going to take you some time. >> Yeah. Committee of the whole and a study session. That's the only way we can work study, whatever you want to call it. Yeah. But it is that committee of the
whole that does that work. >> Yeah, for sure. In order to not lose momentum of this discussion, which I think is important, can we make a motion to move some sort of quick proposal to May 11th around
whatever. Do we need feedback or everybody on board about this July work session? I Or >> [snorts] >> are you just going to run with it? I think that's fair. You I'm glad you said >> [laughter] >> I think Ty's asking a question, should
we three be making this decision or do we want to allow the full board to weigh in on whether our July study >> I'm happy to send out an email If that's how we want to decide it. I don't think it has to be the agenda, but I think it can be done in the board president remarks and have the conversation. Okay. That's fine. And and uh yeah, so And I
want to kind of let Scott kind of have that, you know, I feel like this has been helpful, to be honest And it was purposeful just to give you guys some food for thought to think about it, would you get to that conversation? I just know that Scott wasn't able to be here and he talked about starting to have that conversation. Whatever way Scott can bring it up and then we can
decide at the end of the meeting like, yes, everybody's supportive of this July or not or work session or not. Okay, so Scott instead of making a motion or In the board president remarks, it'll be a comment. This will be a continuing the conversation. >> Okay. Unless he chooses to make it a
discussion item. He has that prerogative, too. >> Okay. Perfect. Okay. Perfect. I was just I just wanted to make sure I was clear. about um just the physical infrastruc- structure and of our new administration building at at Sabin. Um thinking about
a work session, a study session, anything like that where it does get messy and it does help to get into breakout groups and whiteboards and and sticky notes and all that stuff. Um is Sabin really set up for that? Um or do we need
>> Not terribly well, but you know, again, I I think we can also if the board wanted to facilitate it, we could talk with you if Maryanne's available, you know, with the ISD could do that there. Again, that's all you guys is you know, I would bring that to the meeting, you know, and throw that out there as well. Again, I'm happy to have Tammy's work
with the ISD to see if their facility is available or not if if, you know, if a facilitator is available at no cost to us. All those kind of things, happy to provide whatever the board wants. I just need you guys to grapple with what you want and you tell me and Tammy what you need. >> I think it's always helpful for strategic planning and such when we have
a third-party facilitator. Yeah. Yeah. I mean, I think it just brings that neutral Maryanne does such a great job. It doesn't cost us anything. I mean, if you got it, in my opinion, Yeah. I agree. Okay, perfect. I will and and and John,
you can, too. Circle back with Scott and just I'll help to do the same just cuz I know he's not here. Yeah, and we'll we'll have that conversation at our May 11th board meeting. Yep. And then the last thing I want to throw out there is that our
executive as every year, the way this falls, our executive committee falls right with the retirement reception. So, historically we've moved the time up of this meeting. Um and so, we've done it a few different ways. Last year, we did it right after
finance in the morning. Okay. Um so, you know, I I do kind of need a little bit of guidance and I know with Scott not here, but you know, I do we you know, for us to set a time for the next meeting, you know, I would maybe propose for us to try and do it if possible um
you know, right maybe after finance. That way if Work >> can't quite get a board members, at least I know I've got three here and can kick a couple over to that. >> Yeah. You know, just thought of we do need to set a time for that. Yeah, I think that's a I think I'm all in favor of that. Move it right after finance and that way we don't have
to So, we can just say like 10:15. That's probably Okay. >> Yep. Do you happen to know who the rotating board member is next month? If not, that's Erica's probably the only person here who's going to be at the meeting. Oh, who's the rotating Oh, no.
Right, right, right. And and Josie was that, so it'll kick to the next. So. Yeah. Okay. Scott Hurley. So. Oh, so he'll be finance, too. Okay. Okay. There you go. Okay. Yeah, I like that. So, as long as Scott Hurley can make it. Or he goes to the building. Right.
That's my point is that I might have two that could do it. It's easier to just stay and boom, knock it out with that. So. So, I So, along with other items and study sessions and so on, I don't know where this would best be addressed. If it's curriculum committee meeting or
full board, um I know that at least the curriculum committee is interested in talking about um screen screen time, online usage, whatever you want to call online learning. Uh K through 12. So, and related to
that, artificial intelligence. So, we adopted our policy early in 2025. A lot of things have happened since then. Things are moving very fast in that space. So, I just think if we could, you know, have a conversation about the extent to which our kids are using um
their laptops in the classroom for their classwork, for their homework, uh as well as our AI policy, whether, you know, our educators think that it's serving kids well or if it needs to be tweaked at all. So, at some point, I would just like to I would just have to
say that I think that that would have to get added on to an agenda item versus Yeah. Yeah, and I'm just I want to I just I'm flagging that I would like to put in a request and I think there are other board members who are interested in this as well. And I want to respect and
acknowledge that administration is going to be putting a lot of time in the month of May for this study session and the budget and the strategic plan. So, I don't know what the ideal timing or setting is going to be if it is curriculum or if it is full board, but I just wanted to
put that out there. Okay. That there's some interest in that topic. And I I want to bring it up sooner than later because if we need staff input um through surveying staff on you know, the the usage and such and and their recommendations, knowing they're not
going to be around in the summertime, I just wanted to put it out there sooner than But and I don't think it's to to bring it to this meeting on a way to try to get it to an agenda. I think it how we've been doing it is to go through Scott New Beal and then if there's other people that are interested to also make
the request, so then it surfaces That's fair. I just because of the discussion about the study session or work session, I just wanted to it's related because nobody knows how anything works, right? Like, so it's related and I think hopefully July will
clarify that. Um so, we'll we'll maybe cross that bridge. Yeah. Cuz I have yet to I've I've yet to see any board member request something for for an agenda item. At least publicly with a written memo. So, I'm I'm also curious about how that works
and and whose job is it to come and prepare and, you know, instead of deferring to John, we'll defer to Josie and you can present it and, you know, here's here's this what we're and there's an action item behind it. Like, what are you asking for versus John to make a bunch of slides to present
I don't know what. But I, you know, and I'm I'm always willing to if you have a proposal to I'm I'd love to read your proposal about what it is you're asking and I'm always open to seconding, you know, agenda items. >> I said, I just wanted you know, I like to be up-front and transparent and
you know, just get feedback and share with you this is what I where I'm coming from and I think there's broader support for it and but collectively we need to figure out the the when and the No, I think it's an important topic and I guess my suggestion is to write it and and then and then, you know, ask for support and put it on an agenda.
Mhm. I'm Yeah. Okay. Yeah, that sounds good. Um okay, any other items? Okay, so with that So the kids are going to need signatures, I believe, for classes. So
you can come up and do any any three of us and get signatures. And with that, I will look for a motion to adjourn the meeting. Oh, and one last thing. Yes, our our next board meetings, committee meetings, are going to be at Savin, which is located on Cass Street. So I move to
adjourn the meeting. Second. Okay, all those in favor, I. Okay, meeting's adjourned. Part: 2
All right. So I will go ahead and call this uh board executive committee meeting to order. Committee would like to welcome the audience. Viewers may watch live board committee meetings um online at tcaps.net/board.
Uh recorded meetings may be viewed on demand at the same address. So we'll move into public comment. Do we have any public comment? >> No public comment. >> Okay. >> Uh from there we'll go right into procedural items. So we are at the draft
uh committee meeting minutes. Uh, are there any changes to the draft meeting minutes? >> No. I move to approve the committee meeting minutes from April 9th, 2026. >> Second. >> Okay. All those in favor? >> I. All those opposed? Okay. Motion
passes. Uh, next item is the resolution in support of the Northwest Education Services General Fund Operating Budget for 2627. And I'll defer to Dr. Van Wagner. >> Yes. So, every year um under state law um our board and each of the boards of
the ISD have the opportunity to um review uh the uh Northwest Education only the general fund operating budget. They as a complimentary they do provide us information on the special ed and the career and tech ed budget. um but by law
they specifically have to give boards the opportunity for um any input into their proposed budget for the following year. We've had the chance to take a look at that, have a lot of conversations um again it maintains the um fund balance payout that was
instituted quite a few years ago um in the special ed part. Again, we've looked at them all, but this is specifically um the board supporting Northwest Education's um general fund budget, which is the smallest budget they have of the three. Um the biggest thing that
that they do probably that I would identify in this budget is our regional um professional development day. Um we actually host the building but they provide the food and a lot of resources that pay for different presenters uh throughout um as well as they do some
professional development services for staffing um out of that. But their general fund um operating budget is relatively a small team um mostly under section 81 um that the ISD has. Um, so we are recommending um support of that budget for 2627.
>> And uh I saw something in the paperwork that referred to uh the amount we received by May of this year. But when do we actually get the allocation? >> Not until the end. So it's based upon their budget as far as the special ed
>> the once their budget is their fund balance whenever they identify their fund balance through audit and then at that point we get that payment. It is it is post payment essentially. >> Yeah. >> So we're I mean they're looking at their 26 to 27 budget. So we would get our
allocation what by September would you anticipate something like that? >> Yeah. And that's always built into our budget. We anticipate that allocation and again it just depends on you know where it lands as far as their spending you know and that is subject to change. They have some things coming up for
instance a possible um new special ed facility for a centerbased programming in the next couple of years. So you know that that is basically contingent upon the fund balance policy that they have. um you know, we get input into all of those decisions and things like that,
but it is it is post. So, yeah, I believe it's around that time. I'll double check it, but I do believe that that I do know it's we get it after the fact >> and we're going to we're you're recommending we move this to the full board for discussion. >> Yep. And again, this is just the general
the general fund budget from that standpoint, which we don't receive a payout part. >> Okay. >> So, it could be discussion or it could be consent. your choice. In the past, we've done consent, I believe. But >> yeah. >> Yeah. I'm I I really appreciated reading
this. I I like their summary. Um I really like these graphs with the projected expenditures with the breakdown percentage- wise. Um and interested if we can do something similar as we talk about our, you know, especially the the percentages like instruction, pupil services, instructional staff. I just find it
accessible. Um nothing against the tables. we use, but this just makes it so uh I'm I'm um and and I think the other big thing is how much money is coming locally with all the property values increasing. Um that was I mean it's not a surprise.
>> It's a big difference too though, you know, because they're millage supported versus foundation supported, you know, no doubt, you know. >> Yeah. I mean, I don't think that surprises anybody, but I it's uh property values obviously going up all over
>> um and and the locals um contributing a big chunk of the revenue. >> Yeah. >> Um so I'm I I'm supportive of putting this on um consent. >> Okay. I would entertain a motion if you want to make a motion. >> Yeah. I move that the resolution is
support of uh Northwest Education Services General Fund Operating Budget for 2627 be moved to the consent calendar at the May 11th, 2026 regular board meeting. >> Okay. All those in favor? I.
>> All those opposed? Okay, motion passes. Um, great. So, we'll move that to consent. Um, okay. Next item is the Northwest Education Services open enrollment agree agreement. Again, defer Dr. >> Vaner. So, uh, every couple of years
we've brought this to the board, but this is actually um a a complete revision of what we've had for our school of choice uh, application. So, rather unique um, throughout the state. Northwest Education Services for quite a
few years now. Prior to me, um I've had what we call an interlocal agreement that um is an agreement of school of choice between just the schools within Northwest Education Services. Um that does not include anybody else. So for instance, Kasa is um all Leelanov uh
county is but for instance MS that is somewhat near is not that is in Wexford Masaki ISD. So they this does not count for them. And so the the the state has a section for school of choice specifically called 105 and then section
105 C. And so uh we have not participated in the uh 105 and 105C as TCAPS. Um we've only participated in school of choice within the interlocal agreement. And so uh we felt that it needed to be tidied up a little bit. It
hadn't been looked at by trun in quite a few years once it was developed to identify legalities and those components. So this is updated and really I would say the big update to this is two things. It establishes um a clear time period that we have to
identify for dates. I'm still working on exactly what the dates are. I'll have it for the board meeting that essentially of when officially a a a school of choice from within the ISD can apply to us and then an end date. And the purpose
of the end date that we're really trying to get with all of the locals in this is to not have um we haven't had it as much but a lot of the other locals have where they have kids moving a lot in and out after count day. Some will even go two and three and four different schools and
it causes a lot of problems with enrollment and overloads in class and you know a lot. So what we've all agreed upon as superintendents to bring to our boards is the idea of trying to get it to essentially no uh no more school of
choice acceptance after count day. There is a second window that'll happen for essentially second semester. Um, so there will essentially be two windows of of a student being able to to apply for school of choice within the ISD. We'll
establish those dates and the board will approve this and this will be a three-year agreement. We will just need to each year identify what our dates are at a board meeting this around this time of year to identify that for anybody that wishes to participate in school of
choice. The one caveat I did ask at the end of this is alternative education. We are the only entity that runs an alternative education program in all of the ISD. And also we do even get some um
some uh people from outside that have asked but with capacity. We really don't still feel like doing anything in section 105 of the state law at this point makes sense. But it does allow at any time for us to enroll a student in the alternative education program. So if
they show up to us uh essentially in November, we have an ability to take a kid that um falls under the qualifications. Generally they've been a dropout, you know, they have McKenna Vet. There's lots of different things there. But because we're the only one that offers that services and if we have
a student that we feel kind of meets that really um uh specific special criteria, we wanted to leave that open to be able to enroll them outside of the window. So essentially that's what this new agreement does. It it completely makes sure that it's legal in all
aspects. Um and so we're asking the board to approve that um as a three-year plan. Um, and it has to be passed by over half of the districts within the ISD for it to become officially the adopted plan for school of choice within Northwest Ed.
>> So, just to be clear, is North Ed proposing this new open enrollment agreement? And >> yeah, but as superintendents, we've had the chance to review, talk with Tron. We've met three times with Trun with uh um Katie Brous from Trun and Jennifer Starland to go over all of the
components legalities. Um and what we have a little unique now too is we have we do have a few schools um not many but a few that are starting before Labor Day. Um and so that's that that creates a different window um than what those
that start after Labor Day have a window um with that. So uh it it is essentially updated and is proposed by the ISD in that update. Otherwise, um we, you know, we we don't have an official one and we'd have to follow the state section
105 and 105C. Um that would expand it beyond all our boundaries. We're a little worried about that. That could be a student then from it's a contiguous ISD. So you could literally have a student from Gaylord or even uh graing
that apply in our online class that we don't really have the resources to be able to reach out that far and provide the things that we want to for the students that are in that program. So that's why we choose not to participate in the state's section 105 and 105C that
way that we maintain it within our ISD that we think is somewhat drivable. um and also all the special ed services and all those things that are provided by our our ISD. It's feasible because they do that for all of the kids that are within our 5count ISD region now.
>> Okay. So it's status quo this proposed new agreement is stat is >> with some updates >> right you know without the I mean in terms of this section 105 and 105. >> That is correct. We are not participating in that. We're opting out of that to adopt this updated document.
>> Got it. That makes sense. And again, I will have the dates that we're asking for for this next coming year open enrollment window um before the board adopts it at the board meeting. >> Yeah, >> I just have a quick brief comment that I I mean I appreciate the regional approach, the collaborative approach. Um
it also speaks to caps. Um >> yeah, >> and so we're talking about windows and caps and I don't need an answer tonight, but I am curious about how we communicate our >> caps to families. Yeah. um before they apply. You know, I know that roughly I think most recently we 500 students have
who don't who are not TCAST residents have have moved into the district. So I'm assuming that's not the cap, but then I don't really need to know what exactly the cap is, but as we communicate that to families, I think I'd just be curious how we're >> as a district. We don't have a cap in
any grades as a district. But be within this, we also still hold right of assignment. Mhm. >> So what that means is we can we have the ability to say we have spots. It's just not in every building. >> We will say in this building we don't have room. In this building we have room. We know somewhere in grades you
know prek12 we have room. >> It's just a matter of when that time comes every building has a list and when somebody comes to apply we say this this is the room we have and the way it works for you know students. So in and Eric will remember this a couple years ago we
instituted at three of our elementary schools we do not really have any outofd district school of choice and limited in district open enrollment >> in our other buildings we do have open you know >> and I yeah and I understand that and I just like as we communicate to the families as they apply that's I think
>> and we do at the building level >> right >> yeah y again as far as a district we will not have as of now any caps it could be a unique situation in the future you know all of a sudden you say hey we can only fit five fifth graders or seven, you know, in that aspect and you look at that. We
do look at that, but at this point still, we've not had to put any kind of cap from a district standpoint, but we have from a right of assignment building standpoint with that. And we create a waiting list, you know, and we have and we have criteria that we give them on what that waiting list is is uh is
created on so that we are transparent with what that is. >> Yeah. Yeah. And I you know, and obviously there is I mean it's collaborative, but there's also a financial incentive to attract and retain students. Everybody knows that, you know, so I'm fine moving this to consent if you guys are. >> I think I think it should go to the full
board discussion. But one question I will ask right now is um when you spoke with the other superintendent um in terms of having this in place for three years, >> is that everybody's comfort level? Like what if you find out in one or two years
this these tweaks didn't work well? And >> we would come back together and and I will tell you that it won't be us. It'll be some others. It'll be like there's some of the the smaller districts especially um you know KCASa out that way that see a ton of that movement
transient moving back and forth that you know that they've taken that I think that they're a little nervous on what that could be. I think they'd be coming to the table first. We always have the ability to come back and bring it back to our boards. This is just you know a time period and traditionally it was two
years before they did want to try and not have to have the minutia of doing that every year from that standpoint. We still have to establish our dates every year, but from that standpoint, I guess it would come back and they would ask for a revision if that was the case.
>> But but the dates um that's changing. That's part of the changing of this. >> The it is establishing a 30-day window. >> Okay. >> That wasn't as clear before. >> Okay. Okay. >> And so and what happened is you had some districts that were taking kids well
after count day and kids moving. And what this is trying to do is say we're really not taking any more after count day by limiting that number. You know, because essentially count day is within the 30-day window of your start. >> Okay? So, you'll have a little time
before that. The question is is how close to count day do you want to have that window? And that's what I'm trying to figure out with our team in enrollment right now and and also turn just asking some questions. Um, but you know, it it it's probably going to be a couple weeks before school starts and
end right at count day. >> Um, but I want to confirm that I'm reading that right and making sense with Trun before we officially adopt it. >> Okay. Yeah. And I just want to say one more thing in respect to what Tai was saying about increasing enrollment. I do
think that you know even though we do have these virtual options that it is the you know conscientious ethical thing to say you know what we can't fully serve these students we want to meet with them in person you know have those touch points um and so if somebody
living in Grling or >> Niss um Gaylord that's an hour hour and a half away it's probably not realistic >> here's the part I will tell you that's um so it's tempting right that each student's $10,300 $, right? Let me give you an example. If now you enroll a kid
that, let us say is in Flint, right? And now they're identified with special ed education needs. We aren't reliable >> to support them in all those needs. So now, how are you making sure they're getting speech therapy, OT, PT, any of
those kind of things when they are 350 miles away? There's there's the biggest issue is providing those services in that way. And like it it's hard enough with 304 square miles. And at least from an ISD standpoint, the nice thing is if we do have a kid that's in in an
outlying district, they're already servicing them with those services. It's when you get out of that is when it's a whole new ball game of what that looks like. That's why we just have never felt what what what's really hard is for the border districts that are right ne next
to one of the other ISDs that they can have kids come to their district and do that. For us, we're kind of so in the center it it's a heck of a commitment for somebody outside of our ISD physically to drive in to our schools
for services. We get a couple that have tried to ask here and there, but for the most part, we don't get a lot of that. It's the virtual part that once we kind of started to go down that road that, you know, there are some districts that
will do that and try and service five the ISD surrounding all of it. But again, some have gotten caught and then they've gotten uh state um investigations on providing FAPE, you know, for our special ed students that
need those services. And that's where it gets really hairy and for us it's just not worth that dollar of what that could look like >> or the risk >> or the and the quality to your point as well. >> Yeah. So I think just for the benefit of other board members who aren't here today to hear all this, it'd be good to,
you know, for you to be able to unpack this the full board meet. >> Well, I mean to that point, I mean, and this might go I don't know if we're going to have a discussion about the purposes of committees, but I I believe one of the purposes of this committee is to help inform the board and do we need to have this conversation twice?
>> I don't know. I I'm I think I mean just like we moved the previous on to the consent. I'm okay moving it to consent but um and again we would hope that our board members would watch and understand >> and they can also pull it from consent anytime. >> That is true. >> That's true.
>> That is true. >> If there's questions >> Yeah, for sure. >> I move that Northwest ser uh yeah, excuse me. I move that the Northwest Education Services Open Enrollment Agreement be moved to con the consent
calendar at the May 11th, 2026 regular board meeting. >> And I guess I will second that. >> Yeah, you can vote too. >> Yes. Yes. Yes. All those in favor? I. All those opposed. Okay. Nay. Uh no
nays. Sorry. Motion passes. Um so we will move that to consent and if somebody wants to pull it off, they can. Uh, okay. Moving on to recognition and appreciation for the 2526 district retirees resolution. Defer to Connie Taylor.
>> Yeah. So, every year in May, we start to look towards our retirement celebration. And just as a an opportunity to acknowledge and recognize the years of service for all of our retirees. We do have a resolution um that thanks them for their service and then publicly through the board um appreciates their
their commitment to TECAPS but also recognizing that they're moving on to a new phase in their lives and career. So this year we're going to be honoring 48 at this juncture individuals who somehow throughout the course of the 2526 school year not everyone at the end of the
school year some midyear some at different places who um will be retiring officially from our district. And as we've indicated, also included in that resolution is talking about our retirement celebration, which I'll just reiterate, um, is on May 28th, immediately following our next board
executive committee um, over at Monasuri in their cafeteria area and it's just really a lovely event. Uh, Kendall works really hard to make it special for all of our retirees. This year we're going to have musical performance by the West Senior High Coral Airs. Um, so they will
be there um to to provide some entertainment for the for the group. So we're requesting that the board um move this to discussion so that you can read the resolution and recognize the the staff members who will be retiring. >> All right, buckle up. Will be a long
list. >> That's right. >> Yeah. Right. Yeah. >> Sadly. Okay. I move that the recognition and appreciation for 2025 to 2026 district retirees resolution be moved to discussion at the May 11th 2026 regular board meeting. >> Second.
>> Uh all those in favor I. All those opposed. >> Great. Motion passes. And just as a reminder Josie as secretary you'll read the resolution right at the at the full board meeting. Okay. Perfect. >> I need some help with the phonetic pronunciation and some of them. >> Yeah as usual.
>> Okay perfect. Uh, next item on the agenda is teen pregnancy prevention and awareness proclamation resolution. Again, deferred to Connie Taylor. >> Yeah. So, every May we bring to you um this particular resolution and what it does is it declares May as the teen
pregency prevention and awareness month. um similar to previous years. Essentially, what the resolution does is it highlights some of the challenges that students face when they're um faced with with teenage pregnancy. And it calls on parents, educational
institutions, businesses, nonprofits, healthc care service industries, um governmental entities to all join together um in raising awareness about teen pregnancy, providing education, empowering those young people who are faced with that circumstance, and also
to implement some strategies to prevent teenage pregnancy. So again, we're recommending that the board adopt to that resolution, moving it to the discussion so that it can be read and presented at the May board meeting. >> Perfect. >> Do we have the option to move this one
to consent? >> We do. And you know, we've done it a lot of years, so I don't know there would be a lot of um >> Yeah, it's an annual renewal. Really? >> It is, but board's perview. >> Okay. Um, and I I said this a few months
ago and we had a different resolution. I've never been opposed to any resolution that's come across our desks, but I would like to see some criteria because I I feel like uh, you know, it's basically any group that comes to us and
asks us for to support, we adopt it. And it seems like it could be a one time in perpetuity rather than an annual. And we're not opposed to other causes. I mean there somebody could come forward with a resolution about epilepsy or
diabetes or obesity or whatever. And you know the culture of this board is to support these these organizations but after a while you know I just wonder how meaningful they are especially when it's renewed every year. So, I just wondered
if we could get some guidance maybe from our national organizations u or our state local organizations like MASB about what kind of best practices there are, what criteria there are for whether we accept, how many do we accept, how
frequently, you know, do we renew them, that sort of thing. I'd be interested in that. >> Uh >> again, nothing against any of the organizations. I've never been opposed to any. I just don't want to signal. >> I'm happy to ask. I'll tell you from my travels, I don't believe I've ever seen
that. >> Um, >> you've never seen what? >> I've never seen a criteria that a board uses for those things they publicly support that way. >> Um, you know, I will say this that, you know, there is a growing I heard I actually heard a stat yesterday of, you
know, there are just more and more and more nonprofit, you know, like 51c3 is being created and kind of that are using, you know, advocacy a lot more. Um, so not against your concept at all. I'm just not sure that I'm going to find that criteria you're looking for. I've
never never even seen a session >> like from MSB or superintendent association like in all my PD travels. I'm happy to ask Don to have that conversation. I just kind of preparing it now. I don't I'm not aware of it being out there. I thought I I thought
we as a board had decided that um moving forward with resolutions that were brought before the board that we would make decisions moving forward but that those that had um you know been a part of our what we've chosen to con you know
uh pro promote I guess would be the right word um that we would continue to do so. >> Yeah. I mean when we I think the last time this came up was the social host awareness month. Yeah. >> And I made this comment, but there wasn't any kind of agreement or
consensus or vote. So again, it's not super timesensitive. It's just, you know, on one hand, we could be flooded with requests. On the other hand, it looks like we're cherrypicking causes. And I don't think either is true for us as a board, >> right? I know. I I understand what you're saying. I do understand.
>> So there may be no guidance um at the state level or even at the national level. >> That's okay. Maybe your own, you know, like I said, I I uh >> Yeah. All we can do is ask. >> Yeah. but happy to do so and and you know and I think it's >> you know I think there's a few things for the board to maybe you know in the
future here and and uh you know Tai mentioned about you know thoughts of committee purpose and stuff like that or even you know like board guidance in the future of some work that I think I've talked a little bit about to Scott about the board maybe wanting to do. I think these are maybe some things there to grapple with you know of is there maybe
there's even a different process. >> Yeah. you know, maybe it's, you know, we ask groups once a year and then the board does it, you know, as a slew almost like a consent and then I'm able then to communicate it out. So, I think there's some possibilities there. The board's just going to have to decide how
the board itself maybe wants to process that or define that. Again, I'm happy to look to see if anybody or either of boards have criteria. Um, but, you know, kind of take it from there is my thought. >> Yeah, I mean, I think this is a board thing to pop police and to monitor. I had the same question, you know, and
again, I'm I'm fully supportive. I don't know if we wrote this or maybe if generations ahead of him. They wrote it and submit it to us, you know, and which is fine. I mean, they're a wonderful partner, you know. I just want to make sure like that when you look at this 163 births, you know, but I just want to make sure like this is across five
years. So, >> so and that's where not to alarm anybody, but it is across five years and it's across three counties. Um, and my my big thing is, and I'm all supportive of the it's an imperative to promote awareness and education. And we don't
need to answer this right now, but I would ask us uh to think about our work as as we're creating awareness and education around teen pregnancy prevention. Like what are we doing? There's probably lots of things. And
again, I don't need an answer today, whether it's health class, but instead of patting ourselves on the back and putting this on the board agenda and and wiping our hands, I' I'd like to, if we're serious about it, to really do work on it. And same thing with the the substance use prevention. Tomorrow
starts youth mental health awareness month. Like, should that be a resolution? You know, it's one of our priorities. >> Um, and so I'm more interested as well in the process. I'd like to think that we could maybe one day uh you know address some of these board operating
things but maybe not for today but I'm I'm I'm in support of this. Um I just want to make sure that we're doing the work which I think we are. >> Yeah. I mean generation is been they've used a ton like when we do our sex ed presentation like on this like they are literally at the table with that group
and and that's been identified for the board you know. So I think there is a lot of that going on but I know that it's important to articulate >> the work that we're doing. >> Yeah. uh in support of prevention, right? And and and support, you know, there's they're doing a wonderful job of supporting
um our teen moms and dads. And so >> there's a lot to unpack there. So, for instance, like they are a key partner that are housing one of our buildings, you know, is that more important than one that's kind of not, you know, I don't know. Like I said, that's I think something the board's going to have to grapple with that, you know,
>> and maybe uh maybe we could maybe um those resolutions that we pass kind of annually or I guess that are brought before the board annually, maybe we compile a list of those. I mean, I don't want to add more words and then maybe in January we decide, you know,
are we going to you know, like again, come up with a procedure. >> I think the only other one is that gun safety that the safe the safe gun violence. >> There's three. There's the >> which are all, you know, worthy uh causes. U so maybe we can set aside time
to figure out a process and I think >> I'm going to talk a little bit about an idea on that. I did talk with Scott. Well, I thought we had someone come forward that wanted us to adopt a resolution and then we it wasn't the >> Well, so it was the environmental clubs, the two high primary high schools who asked for an an energy efficiency
resolution and instead of adopting that, the board decided, let's have a create a sustainability committee. >> Right. >> So that was when we denied basically, but it led to more meaningful ongoing work, >> which yeah, >> maybe is the answer, right? Like I said, I think that's something that, you know, I still think at some point there's
going to be a vetting process. that has come through the committee, >> you know, but maybe there's a way to more streamline it, you know, so it's not the oneoffs or just who happens to submit one. Yeah, I don't know. We'll investigate it a little bit, see what we can learn outside. And then I do think the board as a group is going to have to grapple a little bit with it.
>> And I'll just say quickly, don't forget about the National School Board Association, NSBA. There is one member, one director of on MESB who's also a member of NSBA. So he >> from Mcome County. >> Yeah. >> Don, >> there you go. Yeah, >> I'm going to uh let's put this on the
let's put this up for discussion so we can read it. >> Okay. I >> Okay. Can we >> I I would agree. I would agree with that. I would agree. >> And I'm sure generations ahead we'll have a representative here and Okay. >> Yeah. I I would agree with the discussion. >> All right. I move that the teen pregnancy awareness proclamation resolution be moved to discussion at the
May 11th, 2026 regular board meeting. >> I second. >> Okay. Uh all those in favor? >> I >> I. All those opposed. Okay. Motion passes. Um, good discussion. Thank you. Uh, next item is the agenda review for the May 11th uh,
regular board meeting and the May 13th study session. And I'll defer to Dr. Vanway. >> Okay. I'm going to upfront throw a couple of things that I would like the board to consider as an ad. Um, very recently uh, had communication. and I know the board did as well, but I was
able to confirm an opportunity to participate um uh to add a close session uh to the board meeting uh to discuss a lawsuit um that um we've uh been uh updated on from uh legal counsel. So, I would like to um update that and have
the board um consider a close session for the purpose of uh discussing a legal matter involving a lawsuit. >> Okay. Okay. And so that would go under discussion. Um I ef would it be
>> after teen pregnancy? >> Yes. >> Yes. >> Yep. >> I think it would be the new E. >> So it would be a new >> new E letter E because >> it's after his. Yeah. Correct. >> We're taking out a couple things. We're putting on consent now. >> Yep.
>> Okay. Yep. Good point. actually item >> it would actually become item 10. >> It's not a discussion item, >> right? Item 10. >> Okay. >> And then everything else will shift. >> Yep. But I'm going to add another letter maybe as a as a So um late this week got
a request um from the Traverse City Track Club to consider um naming um the Traverse City High School uh Traverse City Central High School track after Mr. John Loburn. Um so they were requesting
um similar to what was done with the tennis for it to be considered that they would pay for signage and those elements the same but they would like the board to consider um that and so I would suggest we had that as a discussion item again under required underboard policy
for the board to to discuss. >> Yep. I would absolutely support that. Stood with him at a track meet last night in the snow snow and rain in Cadillac. So yes. Um okay. So that would go under discussion E.
>> Correct. I believe it would be >> the new E. >> Whatever. Last >> the new last letter. Exactly. Let Tammy kind of figure that out. >> Okay. >> So if you're good with that adding, I'll kind of go back through the rest. >> Yeah. >> If the board if the committee's good with that. >> Yes. >> Okay. Yes.
>> So uh we will start with a call to order our pledge review of the agenda. Um we will have uh recognitions um there. Um do have a really cool one this year with set sag foundation um that with our student support network.
Really excited with that. >> Um and then our first public comment superintendence report with legislative and district update and district highlights. We will have our committee report outs. Um we will have our consent agenda. Um our discussion agenda. Um
again that included uh all of the items that we had discussed earlier here in this meeting as well as those that were just added. Um then we will have our second public comment. Um we will have our close session and then our board president closing remarks and
adjournment. That is it for the 11th meeting and then um for our May 13th study session. >> Oh John, sorry. Could you just back up for the recognition? Uh do we usually recognize our um high school governors
and then and the NH as presidents? >> No, but we used to. So previously the board had in the past and so this is something that they actually brought to us and requested at the high schools. And so at this point I said yeah
>> okay >> um it's a practice like I said that had been done in the past um and haven't and I just you know generally whenever I've asked to recognize students >> I do but again it's the board's perview to do that or not do that. Yeah. Well, I'm glad it wasn't just that my memory
was hazy because I don't remember. Do you remember that in the past? >> Previously to co they did. >> Okay. Pre2020. Okay. And then the retirees um they're invited as well. >> Yeah. And Connie always reads we don't generally, you know, get but we normally
read all their names and identify. >> All right. Great. I'm glad to see them get a lot of recognition. >> Okay. Good with good with that going. Okay. And so our second one then our study session on May 13th call to order our pledge our review approval of the
agenda. Um our first public comment we will have the consent calendar. Um then we have our uh budget related to strategic plan. We will be reviewing um all those items. We did have somewhat of a primer
in our curriculum committee uh for um two of the of the components of the strategic plan. Um, a lot of this is focused again on uh over the last couple years of categorical money that we've had and then some of our new categorical money um that we're seeing in the budget
and our plans for that tenatively again still um will will be a little bit in flux based on the state budget and our allocations but um gives a good idea for idea of what we're trying to prioritize related to the strategic plan with um the resources that we have. And then we
have our second public comment board president closing remarks and adjournment. >> And that study session will also be here. >> Correct. Okay. >> Both the May 11th and May 13th meetings uh May 11th 6:00 and May 13th at 5:00 will be here in this room. The May 13th
study session will be our last official meeting of any type um here in this room for the >> Okay. I'll make sure to get a picture for the record books. >> Yeah. Perfect. Okay. And yeah, just uh
um the report outs on from the May 11th meeting just you can put Erica there for Scott. I figured that. Okay. Okay. Those look good. Any questions on those? Any um
>> anything? Okay. Uh so I will entertain a motion >> to the >> Yes. I uh move to approve the uh May 11, 2026 regular
board meeting and the May 13, 2026 study session agendas as presented. >> A second. All those in favor? >> I. All those opposed? Okay. Um P the uh that motion passes. Um okay, on to informational items. Uh first item,
human resources, and I'll defer to Connie Taylor. Just real quickly on a staffing update. Obviously, sometimes we talk about the vacancies that we have. Um, right now we're staffed, but we are looking at next school year. So, we have just completed postspring break our missionbased budget meetings with our
secondary principles and also this past week with all of our elementary principles reviewing budgets and enrollment and projected enrollment for next year. Um, and have determined the positions. Now, we talked about 48 retirees. That means we've got lots of positions to fill. So at this juncture
we have 13 elementary positions um and numerous secondary across multiple subject areas. So as of today we have all of our elementary interviews scheduled and we also have over 40 secondary interviews scheduled. We are hoping that by that third week in May to
have identified candidates for those positions which is earlier not as early as we would always like. We want to get way ahead of the hiring based on the candidate pool, but to be able to go into the summer at least with the positions that we know that we need right now filled and identified um going
into the summer recess period. So, that's our plan right now. And um we're we're feeling really good about the candidate pool that we have. Um but we still encourage individuals with the postings that are out there to continue to apply because sometimes we do go through the interview process, don't identify a candidate, and then we
continue to look at the applicants that are coming in. So, um, again, encourage folks to continue to look at our website and apply for those vacancies. Um, also, as it relates to our support staff, we identified those vacancies and so our team will be getting those posted and reaching out from everything from a lot
of our aid positions, identifying what those look like. Um, interventionist, behavioral specialist, um, that we know that we're going to need going into next school year. So, those are currently posted and we'll be doing interviews for those as well. Speaking of interviews, we are back now that we're in our new
location at 2075 Castro um at the administration building. We have our on-site interviews scheduled and those will be on May 6 at from 3:00 to 5:00 and that's a Wednesday and also Wednesday, May 20th from 8 to 10 in the morning. So, we encourage folks to stop
by um meet with our staff and look at the vacancies and any interest that they may have coming to work for this outstanding organization. >> Great. Good. Good. Good. Any questions? >> Okay. >> Thank you, Connie. Yeah. Thank you.
Thank you. Uh okay. Uh next, uh item is uh we move on to our second public comment. Are there any public commenters out there? A lot of students, I see. Okay. Uh then we will um any other items. >> I do want to throw one thing out there.
So um Tai made a request to um Scott and the executive committee about um taking a look at committees and purpose and identifying also previously has talked about um a board kind of guidance documents and that element. So one of
the things Scott Newman Bill and I maybe talked about not any decision a but one at least the committee and you know to kind of also the board think about grappling it there's some time involved there. So, one of the things Scott and I talked about is maybe the next summer study session for the board to consider
the time for the board to actually sit amongst the board and do that work. Um, something for you guys just to consider, think about, talk to Scott about, but you know, I think that for that work to actually get done is going to take quite a bit of input, going to take some time.
Um, and it really is, you know, I can give guidance to the board, but it really is the board's, you know, thing completely that way. So just um want you to dig that in your mind and have conversations with Scott moving forward on what that might look like for the the board to consider.
>> So in advance of that would you be reaching out to MASB to get some guidance or even templates some samples from other districts so we're not starting from >> happy to do whatever the board wants and is looking for. I'm happy to reach out and get whatever you're looking for to have for that. But like I said, I can
give any guidance and information like that, but really, like I say, it's going to be really the board's perview on exactly what the board should be, >> honestly. The board's job. Um, I don't know if it's John's job. Um, but I told Scott like whether it's an ad hoc to do the work and bring a recommendation to
the board for discuss or a study session, I don't really care. I I do think it's important and really affecting our the way we govern, especially with what we've all committed to with the 2030 plan, you know, and I just learned at like the curriculum committee that our relaunch of our
elementary math relaunch team has a purpose and a mission statement, right? And so we have three board standing board committees, which I'm fine with the the structure of them. I think they work great. I think they're perfect, but there's still some lack of clarity around what is the purpose of these. And
I think it would go a long way to whatever that is. I'm fine studying, but I'd rather it be work. >> It really is a work session. >> Yeah. Not just studying it, but coming out of it with work done and a draft that we feel comfortable with >> and and then we >> and and if there's place and time for
>> Yeah. Anyway, so that would be fine with me this summer. Um, and and I know Scott's taken on this board operating procedure document himself, >> but I think he, you know, in our conversations, I think he is at this point feeling needs some additional support and and I think with the board
and, you know, I'm just going to throw it out there, you know, in the past, I think, you know, I appreciate the ad hoc thought. I just think that there are definitely some more more than three board members that often want to have input and I I personally feel for the board as a recommendation. I think a committee of the whole to do it is
you're better off. I think you're gonna rehash it all again if you don't. But that's my personal thoughts for the board. >> I'm fine, you know, and I as long as it's work and we're not just studying it and not doing anything about it, right? So, um that's that's >> I'm just relaying for you guys cuz Scott
wasn't able to be here. The conversation I had with him, you guys take that any which way and where you >> I said the same things and I will defer his judgment on whether a study session and this summer is fine, right? I said, you know, hopefully by the end of the year, potentially have four new board members coming on um in 2027. So,
anyways, >> so we do have a June or July study session on the books right now. >> I think it's July. >> Okay. >> Yes. >> So, next next month, which starts tomorrow, May, study sessions on the budget and then we're going to have our
strategic plan update in June or July. >> Well, that was July, you know, from that as well. at a regular board meeting or is that going to be the study session? >> Again, haven't gotten that far. You know, again, >> I would just say as much as this governance work is important, I would say the strategic plan is more important
and the budget is more important. So, I just don't know about the timing if we need to do I wouldn't trump the strategic. >> The thing is that the outcomes aren't going to be ready by July. The strategic
plan is actually scheduled for August 24th >> or even September. I mean those outcomes don't come out till May. >> We will only have NWA. >> Yeah. So I mean I would rather do it all in in one shot and one time, you know. Um so and I would prefer to wait till
September to do that. Um >> to do the outcomes. >> Yeah. >> Oh yeah. The strategic plan >> or strategic plan. Okay. Yeah. Yeah. >> I would agree in one shot if that's desirable. I would just propose that we start with some samples or templates from other districts for their
curriculum and finance and executive committees or whatever they might call it. It's always easier to edit than it is to create from scratch and it it does get awkward when we're in this. >> Yeah. And if you if you pull up your computer and Google it, I mean, it's right there. So, we're not reinventing
anything. I think it just takes us per policy to just write it down and put it at the top of our agenda. The purpose of this committee is one sentence >> but for all of us to come together and agree on exactly what that language is >> it should take 30 minutes >> right so that's why I don't know that it
would be as a full study >> I don't think it's just the committee so I'm also talking about the board governance document okay like you know that's that's the bigger that's the big lift I think it's going to take some time for the board you know I think and it may take even a couple times but I think the board you know if you're going to try and accomplish that I think you
probably need three hours you know solid at least once yeah >> you know to do that and I I talking to Scott I don't feel the capacity is there especially right now I think it I just honestly my my opinion to to give to the board is I think it needs to be a committee of the whole
trudge through it get it done and it's going to take you some time >> yeah committee of the whole in a study session that's the only way we >> work study whatever you want to call it but it is that committee of the whole that does that work >> yeah for sure >> in order to not lose momentum of this discussion which I think is important
can we make a motion to move some sort of quick proposal to May 11th around whatever. Do we need feedback or everybody on board about this July work session
or or are you just going to run with it? >> I think that's fair >> I think Tai is asking a question. Should we three be making this decision or do we want to allow the full board to weigh in on whether our July? >> I mean, I'm happy to send out an email if that's how we want to decide it.
>> I don't think it has to be an agenda, but I think it can be done in the board president remarks and have the conversation. >> Okay, that's fine. And and uh yeah, >> and I want to kind of let Scott kind of have that, you know. I feel like this has been helpful to be honest with me and I don't >> and it was purposeful just to give you guys some food for thought to think
about it to get to that conversation and just knowing Scott wasn't able to be here and he talked about the momentum starting to have that >> conver way Scott can bring it up and then we can decide at the end of the meeting like yes everybody's supportive of this July >> or not >> work session or not. >> Okay. Scott instead of making a motion
or >> his board president remarks it'll be a com this will be a continuing the conversation >> unless he chooses to make it a discussion item. He has that too. Okay. >> Perfect. >> Okay. Perfect. I was I just wanted to make sure um just the physical
infrastruct structure and of our new administration building at at Sabin. um thinking about a work session, a study session, anything like that where it does get messy and it does help to get into breakout groups and whiteboards and
and sticky notes and all that stuff. Um is saving really set up for that? Um or do we need >> not terribly well? But you know, again, I I think we could also if the board wanted a facilitator, we could talk with see if Maryanne's available, you know, with the ISD could do that there. Yeah,
that's all you guys', you know, I would bring that to the meeting, you know, and throw that out there as well. Again, happy to have Tammy work with the ISD, see if their facility is available or not. If if you know, if a facilitator is available at no cost to us, all those kind of things. Happy to provide whatever the board wants. I just need
you guys to grapple with what you want and tell me and Tammy what you need. >> I think it's always helpful for strategic planning and such when we have a third party facilitator. >> Yeah. Yeah. >> Yeah. I mean, I think it just brings that. Maryann does such a great job and it doesn't cost us anything.
>> I mean, if you got it in my opinion, you know, but >> Okay, perfect. I will and and and John, you can too. Circle back with Scott and just and I'll help to do the same. Um just because I know he's not here. Uh >> yeah, and we'll we'll have that
conversation at our May 11th board meeting. >> Yep. And then the last thing I want to throw out there is that our executive, as every year, the way this falls, our executive committee falls right with the retirement um reception. So, historically, we've moved the time up of
this meeting. Um so, we've done it a few different ways. Last year, we did it right after finance in the morning. >> Okay. Um, so you know, I I do kind of need a little bit of guidance and I know Scott here, but you know, I do we, you know, for us to set a time for the next
meeting, you know, I would maybe propose for us to try and do it if possible. >> Um, you know, right maybe after finance that way if >> can't quite get enough board members, at least I know we've got three here and can kick a couple over to that. Yeah. You know, just thought of we do need to
set a time for that. >> Yeah, I think that's a I think I'm all in favor of that. move it right after finance and that way we don't have to >> so we can just say like 10:15 that's probably okay >> y >> do you happen to know who the rotating board member is next month >> if not somebody
>> Eric is probably the only person here who's going to be that >> oh you're rotating >> right right >> and Josie was that so it'll kick to the neck >> so >> so >> yeah okay >> Scotty so >> oh so he'll be financed too
>> okay there you go Okay. >> Like that. >> So as long as available to make it >> or he goes to the wrong building, >> right? That's my point is I might have two that could do it. It's easy to just stay and boom, knock it out. So >> So I So along with other items and study sessions and so on. I don't know where
this would best be addressed if it's curriculum committee meeting or full board. Um I know that at least the curriculum committee is interested in talking about um screen screen time online usage
whatever you want to call online learning uh K through 12. So and related to that artificial intelligence. So we adopted our policy early of 2025. A lot of things have happened since then things are moving very fast in that space. So, I just think if we could, you
know, have a conversation about the extent to which our kids are using um their laptops in the classroom for their classwork, for their homework, as well as our AI policy, whether, you know, our educators think that it's
serving kids well or if it needs to be tweaked at all. So, at some point I would just like to >> I would just have to say that I think that that would have to get added on to an agenda item versus >> Yeah. >> Yeah. And I'm just I want to I just am flagging that I would like to put in a
request and I think there are other board members who are interested in this as well and I want to respect and acknowledge that administration is going to be putting a lot of time in the month of May for the study session and the budget and the strategic plan. So, I don't know what the ideal timing or
setting is going to be if it is curriculum or if it is full board, but I just wanted to put that out there, >> okay, >> that there's some interest in that topic. And I I want to bring it up sooner than later because if we need staff input
um through surveying staff on, you know, the the usage and such and their recommendations knowing they're not going to be around in the summertime. I just wanted to put it out there sooner than later. >> But and I don't think it's to to bring it to this meeting on a way to try to get it to an agenda. I think it how
we've been doing it is to go through Scott Numabal and then if there's other people that are interested to also make the request so then it surfaces up to be added. >> I just because of the discussion about the study session or work session I just wanted
>> I mean it's related because nobody knows how anything works right like so it's related and I think hopefully July will clarify that um so we'll we'll maybe cross that bridge. Yeah, >> because I have yet to I've I've yet to see any board member request something
for for an agenda item at least publicly with a written memo. So I'm I'm also curious about how that works and and whose job is it to come and prepare and you know instead of deferring to John we'll defer to Josie and you can present it and you know here's here's this what we're and there's an action item behind
it like what are you asking for versus John to make a bunch of slides to present I don't know what but I you know and I'm I'm always willing to if you have a proposal to I'm I'd love to read your proposal about what it is you're asking and I'm always open to seconding
you know the general Like I said, I just want to, you know, I like to be upfront and transparent and, you know, just get feedback and share with you. This is what where I'm coming from and I think there's broader support for it and collectively we need to figure out the the when and the >> I think it's an important topic and I
guess my suggestion is to write it and and then and then, you know, ask for support and put it on an agenda. I >> Yeah. Okay. Yeah, that sounds good. Um, okay. Any other items?
Okay. So, with that, um, so the kids are going to need signatures, I believe, for classes. So, you can come up into any any three of us and and get signatures. And with that, I will look for a motion to adjourn the meeting. >> Oh, and one last thing. Yes. Our our
next board meetings, committee meetings are going to be at Saven, uh, which is located on C Street. So, >> I move to adjourn the meeting. >> Second. Second. >> All those in favor? I. Okay. Meetings adjourned.