--------- Meeting of the board of executive committee to order. The committee would like to welcome the audience and viewers may watch live board committee meetings online at tcaps.net/board. Recorded meetings may be viewed on demand at the same address. Uh looking for public comment. There is uh no one
uh here. So we move past public comment. uh procedural items. Uh Dr. Van Buo is joining us virtually. Um but we so I will cover the first procedural item which is the draft committee meeting minutes.
So give me a second. Sorry, this is not usually my area. You just have to hear. Oh, sorry the minutes. Yeah, I was thinking the actual sorry. Thank you. Hearing no changes. This is my part. So, you got this.
Minutes will remain as posted. Um, board policy to find Connie Taylor. All right. So, we have um for this board a few updates. We've been going through the process of doing the administrative guidelines, which is like kind of the second step. And in doing so, we've been
comparing our our policies to the administrative guidelines. And so in doing so, Katie Cubish, we asked her to take a look at the administrative guideline and the the board policy. We asked our nurses to take a look at um the administrative guidelines and the
medical ones. And in addition to making some suggestions on administrative guidelines, they've also made some suggestions on some tweaks to the board policy. But I'll start at the top here. We have the social media. It says new. It's not new to our board. This was actually a policy we had under Niola. Um
and it really talks about limitations on you know when we can remove public posts those sorts of things our expectations on what people can and cannot do on social media and what we are able to do in response and we did not have something similar in trun so it was a
suggestion and recommendation of our uh communications department that we adopt that. So the social media policy right now in TRUN is 4217 and we are recommending that we just adopt the Neola one as the 427B for social media. Again a policy that we've
had for years just transferring it over. The second one, as I indicated, Katie Cubish looked at our homeless student, made just a few minor tweaks referencing the McKenna Vento Act, um, acting clarifying her title as the homeless liaison,
um, and basically talking about community meal sites on the second page, but very, very small changes. Again, just to reflect TECAPS and and make them more specific. Um, one of our board members had pointed out too under the commencement is that
we and under Niola had somehow got missed in terms of the transition over um under the commencement where we talk about students being able to wear um in addition to the prescribed cap and gown some additional items. We had in our policy um items of religious and
cultural significance and previously we'd also included the word personal. So we're just adding that so it mirrors what we had under NEOA and the board had done a lot of work on that policy previously. So we just wanted to make sure that it was consistent.
And then the last three 5703, 5705, and 5713 were ones which our nurses reviewed for us um just to make sure that they we are again lining with our current practices. You'll note on your copies that their
recommended changes in red. Again, not feeling like it really changes the substance of the policy, just adds some additional clarification and reflects our current practices. All right. And I think you have a question. I have some questions. Oh, boy. If they're on the medication ones, I might have to take note and get
back to you. Oh, well, actually, uh, the first one was in on 427B, the social media. Yes. Hate speech. Do we have a definition for that? Because actually Facebook got in trouble for that one. Right. Um, no,
there's court cases that have interpreted hate speech and it typically tends to be things related to racial comments, um, negative racial comments against one another or religious. So, lots of times they're around again race or a lot of it might be, um, like for
example, some of the court cases have talked about comments um, anti-semitism, those those sorts of pieces. So, we use court definition. Again, it's very similar to when the Supreme Court talks about obscenity. They don't want to define it, but they say we know it when we see it.
Well, what I was wondering is could we kind of flip it a little bit and say public comment should be civil and respectful in language and expression. The only reason hate speech is included in there is that under the first amendment, hate speech is specific
specifically excluded and that's the terminology that they use is hate speech is not protected speech. So, I don't disagree with what you're saying. I think that they wrote it to align with the exclusions from the first amendment as defined by the courts because I think it gets to be such a
fine line and it could be such an interpretable thing. So yeah, I understand what you say on the anti-semitism and I totally agree getting a political or a racial war online is is horrible.
Absolutely horrible. But you know to emphasize that you know what you want to read and hear is something you'd be willing directed in your direction which is that whole I think a lot of times we forget the importance of civil discourse. It's okay to be uh in
disagreement but it is absolutely not okay to be insulting about it mean about it. I and I agree and unfortunately so much of it is subject to interpretation like even when we talk about defamatory comments
is that somebody's opinion or is that true defamation you know liel or slander but they say defam defamatory comments are not protected for under the first amendment. Hate speech is not protected under the first amendment. You know things that cause um words like yelling
fire in a crowded theater not protected by the first amendment. A lot of it is subject to interpretation. I think it could be appropriate to put like in parentheses behind hate speech the the language that you suggested just to kind of give additional clarity, but I I I do
think it's important to make sure that the policy aligns with what the courts have said are not protected levels of speech. Okay. I just think that so often we've gotten away from the civil discourse and so you get people that just plain shut
up. maybe big or quiet and I I just you know what I'm trying to say enthusiasm of changing but again even so even using the terminology that you had suggested I think that people would also say that's subject to interpretation like what means means insulting unethical what's
insulting well you know but then that's why I'm thinking you know civil and you would how would you feel if that were directed at you you know would your blood pressure go up two or three or five points, but some people won't.
Some people have thick skin, you know. Yeah. So, that's the thing is I I kind of don't like the whole idea of censorship, but I do think to just run it through. Is this the best way I can say it? So, people don't react to how I say it, but
they react to hearing what I say. I think you'll be better off putting focus in the next sentence which uh I also think we need to look at quickly which is TCAPS will attempt to respond to public comments actually incorrect with correct data or evidence. So your
comment may be better entwined maybe in adding to that. Um and we also my only comment was up until last year we didn't comment at all. Correct. And then we did say that we
would we had kind of a generic where it's like please reach out to thing. But this goes even further than that. So this isn't current practice. Well, I think this was our policy previously that they had the ability to remove comments that may have fallen
under one of these. So I think the TCAPS will remove or not post public comments which you know because these are not which we weren't doing. Correct. they we will attempt to respond. Attempt. Yeah, I guess attempt. Yeah. So, um so
yeah, I I that's I just want to make sure that lines up with currently what we are doing and what we're going to do. That's my only question. Um and I do think that maybe this one I've got there's been a couple other questions from board members. None of them are controversial. I think we should put it as a discussion item.
Sure. and ask members to reach out to you with any questions so you can be prepared because they're not very complicated questions. Nope, sounds good. I'm happy to do so. And then I have two more questions. All right. Technicality. Okay.
Do we have a similar uh policy for nar that we have for the epiens? And the reason that I asked is because we make a point of saying that we we watch the date and we always have some here. Yes.
And so I was wondering if we had a mirror policy for for Naran. Yeah. I don't believe that we do. Yeah. I don't remember. I don't like having gone through the process. I don't believe that we do. Okay. because I was wondering, you know, just if that was
we can look into that and see if we do for sure because it's another date on a drug that you would have on hand. Um and then my last I think my last question is Oh no, sorry. Um second to
the last one in the homeless um area there is an F. We say immediate enrollment regardless of immunization records. And it doesn't totally line up with our concept about when you enroll a
kid, you have to have some record or something that indicates where they are in the process of being immunized or or how they're going to not do it. Um, and I'm wondering again if we need to mesh
those. So actually we in terms of immunizations that the lack of immunization records cannot be the basis for denying enrollment. We can give them a period of time after um they have enrolled to provide those records. They have an ability to you know or they can
you know seek a medical exemption a religious exemption um or they can choose to remain unimmunized but if there's an outbreak they're notified that they have to stay out of school for a certain period of time. So, it cannot be a basis for not enrolling a student.
Okay. So, I I guess I didn't read it quite that I thought it was a little bit more lenient towards the homeless student enrolling than it was to all the other kids regardless of do it's any any student.
Okay. And um I have a question on J dispute res uh dispute resolution under which I'm sorry the same one uh 5307 J and where we say you know that a
homeless child uh must be immediately enrolled and served in the school for which enrollment is sought pending final resolution. Is that true? Even though that school may no longer be taking uh students of
choice. That is correct. So you can have a student enrolled and their sibling may not be able to be enrolled, but you would will that present a problem? So McKenna Vinto is pretty clear as it relates to enrollment of homeless
students. So if the parents are alleging that this is this was our district or we have entitlement if they fall under the definition of homeless under McKini Pinto, you are required to enroll them. But then you can then look and potentially dispute the the um the the
claim that that that they are entitled to go to that district. But again, it's not a basis for denial. So if so a lot of what we find um Mckin Vento is very prescribed. You can have a student if they're homeless
be able to continue to attend TCAPS even if they're now residing in Cadillac for example and the district has to provide that transportation. And if the district is saying wait a minute no we weren't their home district but they would have been here or so there's some sort of a
dispute. We have to allow that and provide those services until we go through the dispute resolution process and a determination is made otherwise. Okay. I regardless of the county line but no there's it's pretty substantial to do it.
It is substantial or provide you know the resources for them to get their own transportation gas cards those sorts of things. But yeah we we're required to do that. Okay. And then to the commencement 5410. Mhm.
cultural. So that would cover the Eagle Scout regalia or the personal. Okay. Yeah. Essentially what we we come down to with all of it is and I think the last few years when you first do it, it becomes a little scary like, oh gosh, how are kids going to show up at
graduation? And what we have found is that kids have been pretty respectful and we just put it all under the umbrella is so long as it's not you know offensive to other people then if it's a personal religious or cultural and we don't get into defining those you know how personal is it really to you you
know kind of we don't go there if it's not offensive um just like other dress codes kids are allowed to do it and I think that they've done a really great job adhering to that and being respectful. Oh actually I think it adds color to the ceremony. Yeah, I know. There's always that fear when you move from this is
what you're going to do to like opening it up because you don't know what teenagers, but I think they've done a great job too. Just Okay, those are my questions. So, one other on commencement while we're on that one was after personal, shouldn't there be a comma? Yeah.
And I did agree. I think there was a few uh maybe comments to you at least I received it probably would be I don't think it matters either way but religious cultural or personal if we can reverse the order we can tweak it for sure
um seems to flow a little bit better we'll get that fixed for the board okay I think that covers any other hopefully will save us some time on the main meeting as well I hope it wasn't too much in the weeds I tried to just be grassroot
I thought I thought your questions I'd like oh no that's going to be there medication question or yeah only the one and we'll find out for you the the EpiPen to be honest with you that language comes right from statute you know in terms of what we're supposed to do I don't think there's a lot around
Narcan yet you know in terms of being prescribed but we'll look into it to look at that one and the thing is is you know in the epi one they talk about these are the signs of anaphilaxis Are they going to talk about the signs of when you would
get them? Yeah, it's such a new thing, Beth. To be honest, it's it's very very new and honestly I mean obviously it's a knock on wood a secondary situation and lots of times it's kept on site for parents
or visitors and not necessarily just our students. Yeah. Well, you just never know and you cannot predict food. Yes, absolutely cannot. Yeah, for sure. Um thank you. Okay. You're welcome. So few changes that will be reflected in
the packets. Everything else can remain on consent and um again we move the one we'll go through right now. So without any other questions on board policy we can actually cover the agenda. Um and again I'll cover uh since John is
not in the room it may be a little bit easier but uh July 14th uh meeting uh call to order pledge of allegiance. uh review approval portion of the agenda. The first public comment um superintendence report um update and uh
is the only additional item in within that report stated uh report outs um from the various committees um and office hours and then consent. The only change that I did make to the
consent agenda um is removing that board policy piece, the social media piece, uh which was B1. Uh I move that to a discussion in a minute. Um everything else is
relatively uh standard in there. I don't think there's anything else to highlight. a public hearing. We have a a sex education feels like uh it was just yesterday we had one but there's another one uh coming uh this meeting and then
on to discussion central high reservations um renovations the multi-purpose fieldhouse which is is in the back end obviously uh covered uh somewhat uh school safety update
including a safe route to schools update and then board policy See, we have two. One that was already on the agenda, board member reimbursement and travel expenses. Um, that's on the agenda from a couple of different angles. So, there will be
some discussion on that one to potentially change. There's there's two different things. There's some alignment in that that we need to figure out as a board. Yeah. And I I'll mention when you get back to my report. I should have mentioned it in the policy discussion. We can cover it now if you want. It's okay. So I um one of our board members
had approached about the potential of looking at the reimbursement uh rate for meals for board members and whether or not that that should be um increased. Um and so I we had indicated that would be a board decision to make. Um the
question had risen about in terms of staff right now the board the the policy itself doesn't indicate a rate for staff members but we have administrative guidelines and then every year annually we send out our conference training travel guidelines to staff members and the amount for staff members if they're
traveling within state um per day is um $39 per day if they're traveling to some of the more expensive states places like California, New York, Illinois. you know, Chicago, Florida, then that amount goes to $78 per day. So, and it's broken down by cities mostly as
well, right? Um, no, it's it's actually in our thing, it's in the admin guideline now and in the thing it's state. So, I mean, you know, technically it's probably more expensive in Chicago than it is Peoria, but it's too too difficult to kind of break it down by city. So,
and I think the state guidelines that we used to use did have breakdowns by certain cities like high um you know like typically tourist cities that um as well that were particularly high. Yeah. Right now we only do it by state
for staff. That's as detailed as we get. So, you know, Dr. Dr. Verhood wanted me to just share that that that's where we are with staff and the $90 and generally when we go on the big you know so but there's only you know we didn't make any differentiation
you know we generally don't have an issue really the only one that I've seen is back in island in Michigan that is super expensive um and we really don't see any conferences there other than what uh board or or administration might
have for a state conference very I haven't seen one with with our our teaching staff or support staff yet there. Yeah. And I'm I believe the state does have a guidance document.
They do. The state each year actually publishes a travel uh guideline with uh with food and they list the instate cities and it lists the um out of state cities that are at a higher rate. So just I don't even know what it says.
I don't know what my argument is for against but I feel like that I remember at MEEDC too there was a very a nice little document that was summarized that may help us. Is it for state employees? I think it was for state employees but it was
it is state employees and state appointed individuals for reimbursement. It may just department evidence that that and I did actually a couple weeks ago look up the do what the state does update that each year for their employee. We can we can pull that information just because I I we talk about this
every couple of years and it'd be nice to put in a system that we don't have to talk about every couple years that it just is. I do wonder if it might be easier that way if our administrative guideline and policy just said based off state guidelines we would it would take the work off of us. It would be right
directly done by the state as a possibility as an idea of that. Thank you. Yeah. And I can have that available for the board at the board meeting. You know, if that's the direction we want, we can we'll be bringing some additional revisions to board policies. The trun quarterly update just came out. So, we'll be bringing those next month. So,
we'll have other revisions to policies that we can do as well. Yeah, it'd be good just to have all the info. We can see where it goes. So, um so that was the 2305. And then the second item is the uh which we moved was the social media piece. Um again there
was just multiple comments and tweaks that may may be made but maybe not. Moving on to the second public comment board president closing remarks and adjourmented. Scott, can I just say one thing really quick too? It was determined at board finance this morning that um the consent
item under capital services the saving renovations that's going to get moved from consent to discussion. Okay. And we'll just put that as item A and then all those other letters will shift. Okay. So that will be A central will be. Yep.
So the policy that I just mentioned will be E2 rather than D2. Also I have a question and this is for John. Um are you going to do a report out on a sustainability
um internal committee at all? was done. Anyhow, the board decided so that was done today at finance. That was but it's not going to be at the general board meeting. That's correct. That's what the board decided is that it's not a board
committee that the district committees would be done at our committee meeting but not at the full board. Okay. I didn't realize that's what we all had decided but it's good to have that u clarified.
I was not here. I believe that was probably the main meeting. Yeah, I don't remember that. Um, okay. Because I I was thinking that might be a bit of the general public information as well. They might be interested.
John can certainly include any Well, I remember it will be in the finance committee reporting, so there will be some. It's not like it's not going to get mentioned. Again, I wasn't here, but um that's what I do remember as well the
board state then they had the option then too to watch the finance committee that'll be posted online which every I mean again if you really want to see like watch the committee meetings that is where the a lot of
detail is added but so um right information is there any other question is there any questions on the agenda Okay. So then we'll move on toformational items on Hardon to ponytail.
Yeah, very short and sweet. Um we are in a very good place from a staffing level, completely staffed at the elementary level. We are still looking for um for in our specialist program an elementary PE teacher. That's a 1.0. So um looking
for candidates for that position. We also are looking for science at the middle school level, but otherwise um we are staffed and all of our other vacancies that resulted from our multiple retirements and some unforeseen
um resignations over the summer. Again, we continue to watch numbers and things we know can happen on a daily basis. So, we do have a standing pool of some applicants at the elementary level that we have interviewed that we could still call upon, assuming those folks aren't getting other jobs in other districts.
but feeling like we're in a really good spot. Continue to and as always we say this really do need bus drivers. Um so if anyone is interested we have as we've said we provide training sign on bonuses
as well as part-time flexible schedules um am pm full-time the benefit package. So if there are anyone out there interested we we would love to see some more um candidates for our bus driver positions. But otherwise um from all of
our other groups feeling really good about where we are at this juncture of the of the summer. We are in the process as you know um West Senior High principal Joe Esper has announced his retirement midy year. Um so um we have
been today actually conducted what would be our first round of in-person interviews. We have a process through HR that we started a few years ago. It's called Spark Hire. So we send out um screener interviews which are video interviews which we can review in advance and then determine who to bring
forward for inperson interviews. So technically for some of these folks their second interview but first and we had a a number of I believe 12 West Senior High and or central office staff members who sat through that process and we'll be bringing forth recommendations
uh on candidates to bring forward as we move through the process. Um, also at um, West Middle School, one of our principles, Colleen Schwarz, has elected to go back into the classroom. Uh, she's a fantastic special educator. Um, so,
uh, that opened up a position and Jeremy How, who was one of our APs at East Middle School, um, lives on that side of town, um, has is moving over to that. So, our vacancy ended up being at um East Middle School and we have interviews scheduled next week for that
position and had a pretty significantly large pool of applicants for that position. So, we'll continue to work through filling those. Hopefully, we can get them done as we go into the August month and have people in place and ready to go to start the school year. So, um that's where we stand and that's my
staffing update. Great. I have a question. This is just clarification. You had two areas where teachers were being moved up for possible tenure for for probable tenure. And one were teachers that were in a
group with one year of experience and had done well. Another was a group that teachers had had four years and done well. And how come there's a one year and a four year? So under the statute actually it's three and four. So you have um for folks
had to solve. Yeah. under it used to be that if you were when we had the four rating categories there was um ineffective, minimally effective, effective and highly effective. If you had a staff member who had attained highly effective three consecutive highly effective
ratings, they could be eligible for tenure after that third year. Um but it had to be three consecutive. So you might have someone who started out as highly effective and then one year had effective and then we're highly effective, highly effective. because it's not three consecutive. They have to serve the full 4-year probationary
period. Okay. Thank you. You're welcome. Any other questions? In fact, if not, we'll move to any other items. No. All right. Then, uh with no other questions, we our next board executive
committee meeting is Thursday, July 27th at 4 p.m. Um and with that, we are adjourned. Thanks. Thank you. Part: 2
Meeting of the board of executive committee to order. The committee would like to welcome the audience and viewers may watch live board committee meetings online at tcaps.net/board. Recorded meetings may be viewed on demand at the same address. Uh looking through public comment, there is uh no
one uh here. So we will move past public comment. Uh procedural items. Uh Dr. Van Buo is joining us virtually. Um but we so I will cover the first procedural item which is the draft committee meeting minutes.
So give me a second. Sorry, this is not usually my uh area. You just have to if hearing no changes remain. Oh, sorry. The minutes. Yeah, I was thinking the actual saying. Sorry. Thank you. Hearing no changes. This is my part. So, you got this.
Minutes will remain as posted. Um board policy to find Connie Taylor. All right. So, we have um for this board, I mean a few updates. We've been going through the process of doing the administrative guidelines, which is like kind of the second step. And in doing
so, we've been comparing our our policies to the administrative guidelines. And so in doing so, Katie Cubish, we asked her to take a look at the administrative guideline and the the board policy. We asked our nurses to take a look at um the administrative
guidelines and the medical ones. And in addition to making some suggestions on administrative guidelines, they've also made some suggestions on some tweaks to the board policy. But I'll start at the top here. We have the social media. It says new. It's not new to our board. This was actually a policy we had under
Niola. Um and it really talks about limitations on you know when we can remove public posts those sorts of things our expectations on what people can and cannot do on social media and what we are able to do in response and we did not have something similar in
trun so it was a suggestion and recommendation of our uh communications department that we adopt that. So the social media policy right now in Trun is 4217 and we are recommending that we just adopt the Neola one as the 427B for
social media. Again a policy that we've had for years just transferring it over the second one. As I indicated, Katie Cubish looked at our homeless student made just a few minor tweaks referencing the McKenna Vento Act um acting clarifying her title as the homeless
liaison. um and basically talking about community meal sites on the second page, but very very small changes again just to reflect TECAPS and and make them more specific. Um, one of our board members had pointed
out too under the commencement is that we and under Niola had somehow got missed in terms of the transition over um under the commencement where we talk about students being able to wear um in addition to the prescribed cap and gown. Some additional items we had in our
policy um items of religious and cultural significance and previously we had also included the word personal. So, we're just adding that so it mirrors what we had under NEOLA. And the board had done a lot of work on that policy previously. So, we just wanted to make
sure that it was consistent. And then the last three, 5703, 5705, and 5713 were ones which our nurses reviewed for us um just to make sure that they we are again lining with our current practices.
You'll note on your copies that their recommended changes in red. Again, not feeling like it really changes the substance of the policy. Just adds some additional clarification and reflects our current practices. All right. And I think you have a question. I have some questions.
Oh, wait. If they're on the medication ones, I might have to take note and get back to you. Oh, well, actually, uh, the first one was in on 427B, the social media. Yes. Hate speech. Do we have a definition for that? Because actually Facebook got in
trouble for that one. Right. Um, no, there's court cases that have interpreted hate speech and it typically tends to be things related to racial comments, um, negative racial comments against one another or religious. So, lots of times they're around again race
or a lot of it might be um, like for example, some of the court cases have talked about comments um, anti-semitism, those those sorts of pieces. So, we use court definition. Again, it's very similar to when the Supreme Court talks about obscenity. They don't want to define it, but they say we know it when
we see it. Well, what I was wondering is could we kind of flip it a little bit and say public comment should be civil and respectful in language and expression. The only reason hate speech is included in there is that under the first
amendment, hate speech is specific specifically excluded. And that's the terminology that they use is hate speech is not protected speech. So, I don't disagree with what you're saying. I think that they wrote it to align with the exclusions from the first amendment
as defined by the courts because I think it gets to be such a fine line and it can be such an interpretable thing. So yeah, I understand what you say on the anti-semitism and I totally agree getting a political
or a racial war online is is horrible. Absolutely horrible. But you know to emphasize that you know what you want to read and hear is something you'd be willing directed in your direction which is that whole I think a lot of times we
forget the importance of civil discourse. It's okay to be uh in disagreement but it is absolutely not okay to be insulting about it mean about it. I and I agree and unfortunately so much of it
is subject to interpretation like even when we talk about defamatory comments. Is that somebody's opinion or is that true defamation you know liel or slander but they say defam defamatory comments are not protected under the first amendment. Hate speech is not protected
under the first amendment. You know things that cause um words like yelling fire in a crowded theater not protected by the first amendment. So, a lot of it is subject to interpretation. I think it could be appropriate to put like in parentheses behind hate speech the the
language that you suggested just to kind of give additional clarity, but I I I do think it's important to make sure that the policy aligns with what the courts have said are not protected levels of speech. Okay. I just think that so often we've gotten away from the civil discourse and
so you get people that just plain shut up. make a big old boy and I I just yeah, you know what I'm trying to say. your enthusiasm of changing but again even even using the terminology that you had suggested I think that people would also say that's
subject to interpretation like what means means insulting unethical what's insulting well you know that's why I'm thinking you know civil how would you feel if that were directed at you you know would your blood pressure go up
two or three or five points but again some people won't some people have thick you know. Yeah. So, that's the thing is I I kind of don't like the whole idea of censorship, but I do think to just run it through is
this the best way I can say it. So, people don't react to how I say it, but they react to hearing what I say. I think you'll be better off putting focus in the next sentence which uh I also think we need to look at quickly which is TCAPS will attempt to respond to
public comments that are factually incorrect with correct data or evidence. So your comment may be better entwined maybe in adding to that. Um and we also my only comment was up until
last year we didn't comment at all. Correct. And then we did say that we would we had kind of a generic where it's like please reach out to thing but this goes even further than that. So this isn't current practice.
Well, I think this was our policy previously that they had the ability to remove comments that might have fallen under one of these. So I think the TCAPS will remove or not post public comments which you know because these are not which we were doing.
Correct. they we will attempt to respond. Attempt. Yeah, I guess attempt. Yeah. So, um so yeah, I I that's I just want to make sure that lines up with currently what we are doing and what we're going to do. That was my only question. Um
and I do think that maybe this one I've got there's been a couple other questions from board members. None of them are controversial. I think we should put it as a discussion item. Sure. and ask members to reach out to you with any questions so you can be prepared because they're not very complicated questions.
No, sounds good. I'm happy to do so. And then I have two more questions. All right. Technicality. Okay. Do we have a similar uh policy for narcens? And the reason that I asked is because we make a point of saying that we we
watch the date and we always have some here. Yes. And so I was wondering if we had a mirror policy for for naran. Yeah. I don't believe that we do. Yeah. I don't remember. I don't like having gone through the process. I don't believe that we do.
Okay. So I was wondering, you know, just if that was we can look into that and see if we do for sure because it's another date or drug that you would have on hand. Um and then my last I think my last
question is Oh no, sorry. Um second to the last one in the homeless um area there is an F. We say immediate enrollment regardless of immunization
records. And it doesn't totally line up with our concept about when you enroll a kid, you have to have some record or something that indicates where they are in the process of being immunized or or
how they're going to not do it. Um, and I'm wondering again if we need to mesh those. So actually we in terms of immunizations that the lack of immunization records cannot be the basis for denying enrollment. We can give them
a period of time after um they have enrolled to provide those records. They have an ability to you know or they can you know seek a a medical exemption a religious exemption um or they can choose to remain unimmunized but if there's an outbreak they're notified
that they have to stay out of school for a certain period of time. So, it cannot be a basis for not enrolling a student. Okay. So, I I guess I didn't read it quite that I thought it was a little bit more lenient towards the homeless
student enrolling than it was to all the other kids regardless of doile. It's it's any any student. Okay. And um I have a question on J dispute res uh
dispute resolution under which of the I'm sorry I passed the same one uh 5307 homeless J and where we say you know that a homeless child uh must be immediately enrolled and served in the school for
which enrollment is sought pending final resolution. Is that true? Even though that school may no longer be taking uh students of choice. That is correct. So you can have a student enrolled and
their sibling may not be able to be enrolled, but you would will that present a problem? So Mckin Vinto is pretty clear as it relates to enrollment of homeless students. So if the parents are alleging that this is this was our district or we have entitlement if they fall under the
definition of homeless under McKini Vinto, you are required to enroll them. But then you can then look and potentially dispute the the um the the claim that that that they are entitled to go to that district. But again, it's
not a basis for denial. So if so a lot of what we find um Mckin Vento is very prescribed. You can have a student if they're homeless be able to continue to attend TECAPS even if they're now residing in Cadillac
for example and the district has to provide that transportation. And if the district is saying, "Wait a minute, no, we weren't their home district, but they had been here," or so there's some sort of a dispute, we have to allow that and provide those services until we go through the dispute resolution process
and a determination is made otherwise. Okay. The county line, but no, there's it's pretty substantial to do it. It is substantial or provide, you know, the resources for them to get their own transportation, gas cards, those sorts
of things. But yeah, we we're required to do that. Okay. And then to the commencement 5410 cultural. So that would cover the Eagle Scout regalia or the personal. Mhm. Okay.
Yeah. Essentially what we we've come down to with all of it is and I think the last few years when you first do it, it becomes a little scary like oh gosh, how are kids going to show up at graduation? And what we have found is that kids have been pretty respectful and we just put it all under the umbrella is so long as it's not, you
know, offensive to other people, then if it's a personal, religious or cultural, and we don't get into defining those, you know, how personal is it really to you, you know, kind of we don't go there. If it's not offensive, um, just like other dress codes, kids are allowed to do it. And I think that they've done
a really great job adhering to that and being respectful. Oh, actually, I think it adds color to the ceremony. Yeah. I know there's always that fear when you move from this is what you're going to do to like opening it up because you don't know what teenagers, but I think they've done a great job too. Just Okay, those are my questions. So,
one other on commencement while we're on that one was after personal shouldn't there be a comma? Yeah. And I did agree. I think there was a few uh maybe comments to you at least I received it probably would be I don't
think it matters either way but religious cultural or personal if we can reverse the order. We can tweak it for sure. Um seems to flow a little bit better. We'll get that fixed for the board. Okay.
I think that covers any other hopefully will save us some time on the main meeting as well. I hope it wasn't too much in the weeds. I tried to just be I thought I thought all your questions I like, oh no, that's going to be there medication questions.
Yeah, only the one and we'll find out for you. The the EpiPen, to be honest with you, that language comes right from statute, you know, in terms of what we're supposed to do. I don't think there's a lot around Narcan yet, you know, in terms of being prescribed, but we'll look into it. Maybe to look at that one. And the thing
is is, you know, in the EPI one, they talk about these are the signs of anaphilaxis. Are they going to talk about the signs of when you would Yeah. It's such a new thing, Beth. To be honest, it's it's very very new. And
honestly, I mean, obviously, it's a knock on wood, a secondary situation. And lots of times it's kept on site for parents or visitors and not necessarily just our students. Yeah. Well, you just never know. And you cannot predict who Yes, absolutely cannot.
Yeah, for sure. Thank you. Okay. You're welcome. So, few changes that will be reflected in the packets. Everything else can remain on consent. And um again we move the one that we'll go through right now.
So without any other questions on board policy we can actually cover the agenda. Um and again I'll cover uh since John is not in the room it may be a little bit easier but uh July 14th mo uh meeting uh call to order pledge of allegiance uh
review approval portion of the agenda the first public comment um superintendence report um any update and uh is there any additional item in within that report stated uh report outs um from the various
committees um and office hours hours and then consent. The only change that I did make to the consent agenda um is removing that board policy piece, the social media piece, uh which was B1.
I move that to a discussion in a minute. Um everything else is relatively uh standard in there. I don't think there's anything else to highlight. a public hearing. We have a a
sex education feels like uh it was just yesterday we had one but there's another one uh coming uh this meeting and then on to discussion central high reservations um renovations
the multi-purpose fieldhouse which is is in the back end obviously uh covered uh somewhat uh school safety update including a safe route to schools update and then board policy See, we have two. One that was already on the agenda,
board member reimbursement and travel expenses. Um, that's on the agenda from a couple of different angles. So, there will be some discussion on that one to potentially change. There's there's two different things. There's some alignment
in that that we need to figure out as a board. Yeah. And I I'll mention when we get back to my report, I should have mentioned it in the policy discussion. We can cover it now if you want. It's okay. So I um one of our board members had approached about the potential of looking at the reimbursement uh rate for meals for board members and whether or
not that that should be um increased. Um and so I we had indicated that would be a board decision to make. Um the question had over about in terms of staff right now the board the the policy itself doesn't indicate a rate for staff
members but we have administrative guidelines and then every year annually we send out our conference training travel guidelines to staff members and the amount for staff members if they're traveling within state um per day is um $39 per day if they're traveling to some
of the more expensive states places like California, New York, Illinois, you know Chicago, Florida, then that amount goes to $78 per day. So, and it's broken down by cities mostly as well, right? Um, no, it's it's actually in our thing. It's in the admin guideline now and in
the thing it's state. So, I mean, you know, technically it's probably more expensive in Chicago than it is Peoria, but it's too too difficult to kind of break it down by city. So, and I think the state guidelines that we used to use did have breakdowns by certain cities like high
um you know like typically tourist cities that um as well that were particularly high. Yeah. Right now we only do it by state per staff. That's as detailed as we get. So, you know, Dr. Dr. Van Wedder had wanted me to just share that that that's where we are with staff and the $90 and
then and generally when we go out you know so but there's only you know we didn't make any differentiation you know we generally don't have an issue really the only one that I've seen is back in island in Michigan that is super
expensive and we really don't see any conferences there other than what uh board or or administration might have for a state conference. Very I haven't seen one with with our our teaching staff or support staff yet there.
Yeah. And I'm I believe the state does have a guidance document. They do. The state each year actually publishes a travel uh guideline with uh with food and they list the instate cities and list the um out ofate cities
that are at a higher rate. So just I don't even know what it says. I don't know what my argument is for against but I feel like that I remember at MEDC2 there was a very a nice little document that was summarized that may help us. So
is it for state employees? I think it was for state employees but it was it is state employees and state appointed individuals for reimbursement. It may just be the state department of that that and I did actually a couple weeks ago look up the newest one the
state does update that each year for their employee. We can we can pull that information just because I I we talk about this every couple of years and it' be nice put in a system that we don't have to talk about every couple years that it just is. I do wonder if it might be easier that way if our administrative guideline or
policy just said based off state guidelines we would it would take the work off of us. that would be right directly done by the state as a possibility as an idea if that's what you're thinking. Yeah. And I can have that available for the board at the board meeting. You know, if that's the direction we want, we can we'll be bringing some additional
revisions to board policies. The trun quarterly update just came out. So, we'll be bringing those next month. So, we'll have other revisions to policies that we can do as well. Yeah, it'd be good just to have all the info. We can see where it goes. So, um so that was the 2305. And then the
second item is the uh which we moved was the social media piece. Um again there was just multiple comments and tweaks that may may be made but maybe not. Moving on to the second public comment board president closing remarks and then adjournmented.
Scott, can I just say one thing really quick too? It was determined at board finance this morning that um the consent item under capital services the saving renovations that's going to get moved from consent to discussion. Okay. And we'll just put that as item A and
then all those other letters will shift. Okay. So that will be a central will be. Yep. So the policy that I just mentioned will be E2 rather than D2. Also I have a question. And this is for John. Um are you going to do a report
out on a sustainability um internal committee at all? The board decided so that was done today at finance. That was but it's not going to be at the general board meeting.
That's correct. That's what the board decided is that it's not a board committee that the district in district committees would be done at our committee meeting but not at the full board. Okay. I didn't realize that's what we all had decided, but it's good to have
that uh clarified. I was not here. I believe that was probably the main meeting. Yeah, I don't remember that. Um Okay. cuz I I was thinking that might be a bit of the general public information
as well. They might be interested. John can only include any Well, I remember it will be in the finance committee reporting. So, there will be some. It's not like it's not going to get mentioned. Again, I wasn't here, but um
that's what I do remember as well. The board state then they had the option then too to watch the finance committee. That'll be posted online which every I mean again if you really want to see like watch the committee meetings that is where the a lot of detail is
added. Um so um right information is there any other question? Is there any questions on the agenda? Okay so then we'll move on toformational items on HR defy tail.
Yeah very short and sweet. Um we are in a very good place from a staffing level completely staffed at the elementary level. We are still looking for um for in our specialist program an elementary PE teacher. That's a 1.0. So um looking
for candidates for that position. We also are looking for science at the middle school level. But otherwise, um, we are staffed and all of our other vacancies that resulted from our multiple retirements and some unforeseen, um, resignations over the
summer. Again, we continue to watch numbers and things we know can happen on a daily basis. So, we do have a standing pool of some applicants at the elementary level that we have interviewed that we could still call upon, assuming those folks aren't getting other jobs in other districts. but feeling like we're in a really good
spot. Continue to and as always we say this really do need bus drivers. Um so if anyone is interested we have as we've said we provide training sign on bonuses as well as part-time flexible schedules
um am pm full-time the benefit package. So if there are anyone out there interested we we would love to see some more um candidates for our bus driver positions. But otherwise um from all of our other groups feeling really good about where we are at this juncture of
the of the summer. We are in the process as you know um the West Senior High principal Joe Esper has announced his retirement midy year. Um so um we have been today actually conducted what would be our first round of in-person
interviews. We have a process through HR that we started a few years ago. It's called Spark Hire. So, we send out um screener interviews which are video interviews which we can review in advance and then determine who to bring forward for in-person interviews. So, technically for some of these folks their second interview but first and we
had a a number of I believe 12 West Senior High and or central office staff members who sat through that process and we'll be bringing forth recommendations uh on candidates to bring forward as we move through the process. Um, also at
um, West Middle School, one of our principles, Colleen Schwarz, has elected to go back into the classroom. Uh, she's a fantastic special educator. Um, so, uh, that opened up a position and Jeremy How, who was one of our APS at East
Middle School, um, lives on that side of town, um, has is moving over to that. So, our vacancy ended up being at um East Middle School and we have interviews scheduled next week for that position and had a pretty significantly large pool of applicants for that
position. So, we'll continue to work through filling those. Hopefully, we can get them done as we go into the August month and have people in place and ready to go to start the school year. So, um that's where we stand and that's my staffing update. Great. I have a question. This is just
clarification. You had two areas where teachers were being moved up for possible tenure for for probable tenure. And one were teachers that were in a group with one year of experience and had done well. Another was a group that
teachers had had four years and done well and how come there's a one year and a four year. So under the statute actually it's three and four. So you have um for folks had to solve. Yeah. under it used to be that if you
were when we had the four rating categories there was um ineffective, minimally effective, effective and highly effective. If you had a staff member who had attained highly effective three consecutive highly effective ratings, they could be eligible for
tenure after that third year. Um but it had to be three consecutive. So you might have someone who started out as highly effective and then one year had effective and then we're highly effective, highly effective. because it's not three consecutive, they have to serve the full 4-year probationary period. Okay.
Thank you. You're welcome. Yeah. Any other questions? In fact, if not, we'll move to any other items. No. All right, then. Uh with no other
questions, we our next board executive committee meeting is Thursday, July 27th at 4 p.m. Um and with that, we are adjourned. Thanks. Thank you.