WEBVTT

METADATA
Video-Count: 1
Video-1: youtube.com/watch?v=zq-ja3WPOlc

NOTE
MEETING SECTIONS:

Part 1 (Video ID: zq-ja3WPOlc):
- 00:19:29: Meeting Called to Order; No Public Comment
- 00:19:46: Approval of Minutes and Agenda Review Discussion
- 00:21:24: Discussion of Greenhouse Addition and Governance Report
- 00:22:15: School Safety Update, Budget and Tax Levy Resolutions
- 00:23:40: Confusion on Greenhouse and Science Discussion Items
- 00:26:05: Approval of June Meeting Agenda and HR Staffing Update
- 00:33:26: Student Support Network: The Sunshine Bus Program
- 00:35:41: Adjournment and Announcements on Next Meeting


Part: 1

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meeting with orders. Executive Committee to order. The committee would like to welcome the audience. Viewers may watch live board committee meetings online at tcaps.net/board and recorded meetings may be viewed on demand at the same address. Is there any public comment? >> There is no public comment. >> All right. Hearing no public comment,

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move on to procedural items. Um we have the draft meeting minutes portion of the agenda. Are there any changes to the draft meeting minutes? >> No. I move to approve the committee meeting minutes from April 30th >> uh as presented. >> Second.

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>> Second. All right. And I so um I also support that. So they will remain uh as posted. Uh agenda review uh defer to Dr. Vangner. >> Okay. So um we will have our meeting our um call to order. We'll have our pledge

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of allegiance, our review and approval of the agenda. Then we'll go into close session. A reminder, this starts at 4:30 um for those pieces and then um we will come back um at approximately 6:00 um

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for the um we will start from there back into open session with the recognition. Um and then we will have our public hearing for the budget um which is required by law to be passed before July 1st. So we will have that. Um then we have um

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>> you missed compass awards. Did you see that? Or I guess you just said award. >> I said recognition. You're good. >> Um and then uh we will have our first public comment, superintendent report, uh board committee reports um out as

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well as the uh committee connection report. We will have our consent agenda. Um, one of the things that um was added um for conversation we had the um the

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um greenhouse was added and that was under consent >> under discussion. >> Oh, it is under discussion. Thank you. Okay. Sorry. >> Um so we go sorry back on to report outs. When is our first meeting on governance? Is that before >> June 4th?

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>> It is June 4th. So, should we add >> you can >> a report out just to cover it? Probably would be it would probably be a great >> Yeah, it probably be a great opportunity to get any questions answered uh as well. >> Okay, >> that's a Thursday, is it?

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>> The fourth. >> It's a Thursday. >> Trying to figure out my schedule. >> We think it's Sunday, but we know >> it is. It is a Thursday because it does say thank you. All right. Um, meeting minutes will be reviewed then. Um, and then we will get discussion items. Our

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school safety update standing agenda item 31A extension resolution that was forwarded by finance committee today. And again, that's just allowing us to spend the money from the pre previous year's allocation. We asked TR to give us an updated document. They said, you know, it may not be required, but at the

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same point, they're like from a belt and suspenders, why not? Not a bad idea. Um, >> John, can I ask since I was sort of involved at the beginning of this what forune to give us an update on the legal I mean if it's over completely? >> No, there it's just sitting right now at

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a um appeal to the Supreme Court and no answer yet if they're going to hear the case. >> All the original is still in the game at correct. Okay, >> that is correct. Um and then bids and services the capital projects of the greenhouse is added. Um

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the resolution to um amend our this current year 2526 general fund and special ed revenue um budgets that was again forwarded by the finance committee as well. Um resolution for the 2627 tax levies that were required to do uh to be

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able to reserve our funding. um resolution to approve the new upcoming 2627 operating budget again with the best um information we have based on where the budget is currently. Um and then we will have our second public comment. Board

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President closing remarks and adjournment. >> We I'm missing something. Sorry, I'm really slow today. But under discussion, didn't we move the greenhouse that was moved from finance because it was >> So this is a discussion we had. Correct. So, um, finance said they were good with

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it being under consent. >> Um, I don't know that in the in the original motion for curriculum we, you know, I don't remember that we said, um, you know, I thought it was a discussion item. Um, but finance was good either

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way. This is a little weird thing when having two committees on the same item. No, >> not not the green the greenhouse. I made a motion to move it to discussion. >> No, this is curriculum. I'm sorry. This is the science. >> The science, not the greenhouse. >> This is the science. >> Yes. Yes. Yes. Yes. Right. Okay.

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>> So, from a curriculum standpoint, you know, I don't know. I remember very often us not having a discussion on a curricular >> um purchase. Yeah. >> Um just to say we're doing it from curriculum for, you know, it's something we're pretty transparent on. >> Okay. >> Well, I again I think one of the things

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that Tai has um asked that we do is to be more efficient with the use of our time. I think if it's gone through curriculum, it's gone through finance, it's been vetted by staff, >> if somebody wants to pull it off consent, have them pull it off, but I

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think if we continue to do this, >> I'm I'm good with it. I like I said, and so we just said we'd bring it up at executive committee and have the conversation. And so, you know, so it's kind of just you, Scott, because the other two were on it already. >> I said I will be watching everything.

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So, I'm going to be fully updated. So good with consent >> saying there saying on consent. >> Okay, we'll have it as a consent item. >> Okay, >> Erica, the greenhouse is on there. It just I >> updated it as soon as board finance went. I did it. I just did not update the packet. >> I gota Okay, perfect.

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>> Those are relatively small. I mean, relative they are. >> You could do that. >> They're big dollars. >> About a half a second. >> So, we're clear. We've got that. We'll go ahead and do the science. Keep that consent item. Um and we have the uh the

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approval of the um greenhouse as well. >> Yeah. >> So, >> okay. >> And I think we did say with greenhouse we wanted it on discussion so we could think. Oh, >> it is on discussion. Yeah. >> Just got it. I'm a little bit behind. >> Here we go.

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>> We were struggling today. So, >> new location, all these things. We're we're getting it figured out. >> Funny. Okay. >> Getting acclimated. >> Perfect. So, >> all right. So, on to Nick.

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>> All right. Still on the agenda there. Um, okay. So, we will moving on to the agenda review. Is there a motion? Do we Yeah, >> I move to approve the June 8th, 2026 uh

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regular board meeting as presented. Amended. As amended. I'm sorry. I >> Thank you. Um, I'll second that. Okay. Um, and I'm good with that. So, we can move that to uh that will be the agenda

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set. So, moving on toformational items. Uh, HR phone to Connie Taylor. >> Yeah. So, my normal staffing update as we've been sharing with you, we decided this year largely based on the need because of the high number of retirees and also the competitive market that we have for teachers to start our hiring a

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lot earlier and that's been really successful. So, I'm happy to report that we've to date hired 32 staff members for next year's school year. Um, we only have one secondary opening remaining to be filled and that's a halftime part-time PE position. So, if you know

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anyone that's interested in PE um PE and health, so we need that health endorsement as well. Um, and wants to teach at the middle school level part-time, we would love to talk to them. Um, at the elementary level, we currently have just one vacancy left. Um, but we're going to continue to

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monitor our eval or I'm sorry, applications as they come in because always we get unforeseen um departures during the summer. So, we like to have some candidates that we um have already vetted so that we can pull them in if necessary over the summer months. So, if their elementary teachers continue to

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apply, we're going to continue to send out our smart card videos, review um and do interviews going into um rest of this month and into June. So, but feeling really really good about where we are and also the quality of candidates that we got in our applicant pools. Fantastic. Just really really good. I

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you know obviously we tag team in our department and sitting in we have HR reps in every interview and just so impressed with the the folks in fact people that we wish we had positions for um more qualified candidates and we actually have vacancies for. So that's nice to know if the event something pops up during the summer we could tap some

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folks on the shoulder who've already gone through our selection process. So really really good. How many of How many of the hires are are newbies as opposed to transfers from other districts? >> Oh jeez. I would I would gather Well, most of the ones that I sat in are coming from other districts or other

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places and experienced, but many of our elementaryaries tend to be brand new folks coming in. So I would say probably um 5050% with with experience, 50% new. >> Oh, that's good. And they're good candidates. You're very comfortable with them. >> Really feeling super good about about

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them this year. And we've already have a plan to start even earlier next year. Um part of it is the logistical challenge of getting all the principles out of the building on any one given day to do interviews. And so we've already set aside some dates for next year um for preliminary interviews so that we can,

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you know, schedule around those as opposed to trying to fit them in an existing schedule for our building administrators. This time of year is really hard for them to get out of the building. So yeah, so hoping to get even more ahead of it next year. We anticipate this level of retirees to go on for several years just because we're

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in that bubble. So, we want to be prepared to to welcome the best candidates we can. >> So, it sounds like even if the number isn't high, we should be doing it this early anyway for quality purposes. >> Absolutely. And just, you know, competitive, you know, everybody around us was starting earlier. Um, so and

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we're we're a highly competitive district, so we just don't want to take ourselves out of the race. Generally, if we're competing against others between our collective bargain agreement and our salary structure and just the opportunities for growth that people see in a district this size makes us a desirable district. So

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>> So how about the outside of the well ELA special ed? >> All filled. >> All filled. Yep. >> I just noticed they weren't that's usually the exception. So they weren't on there either. >> And it's still posted. and we need somebody, we've got, you know, we're still looking. So, >> we actually have social work interviews

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this afternoon. I didn't include those on vacancies because we have a super strong pool of applicants. So, I'm feeling really confident that we'll be able to extend an offer in those as well. >> And that's not always been the case. You guys know social workers we've struggled with previously. So, >> well, thank you for all you have done. I mean, just thinking outside of the box,

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I know you went to a couple of um events that we were the only only ones represented there. So, thank you to you for >> to Tiffany for for getting us a place at the table. And also, I just have to extend to in our department, Erica Lahi. She's just I say it all the time. She's amazing and uh her facilitating this

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whole hiring process is I don't know how she kept it all straight all the time. So, but having said that, we still do have a couple areas in our support staff that we're looking for um in our so these are non-certified. We're looking for support folks for doing our math and reading intervention. So, they're don't

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have to have teaching certificates. So, if you have an interest in working with our elementary kids, supporting them in math and reading, we're looking for those positions. And custodial, we're still looking for a second shift custodian and a third shift custodian. So, if anybody knows of anyone, we're happy to talk to them. They can either

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reach out to us via the applications process or we're also having another round of open interviews here in this building on June 17th from 8 to 10 in the morning. And so, um, we welcome folks to come and meet us. Like I said, we have positions that pop up all the

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time. So, um would love to see folks interested in working for TECAPS. And then one final reminder, speaking of our retirees, this afternoon we have an opportunity to honor um those individuals who will be departing and moving on to another great fate stage in their um their lives. And so that will

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be at the Monasuri Cafeteria starting at 4:30. And we have music by the Coralairs. So um all that kicking off, like I said, 4:30 this afternoon. And um hope to see everyone there. >> Okay, good. And one thing missing on your report bus drivers

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>> bus drivers were fully staffed. Now that doesn't mean like we always take um bus drivers and bus aids that you know because there is a training process which we provide for the CDL. So when folks unless they come to us with the CDL there can be a little bit of a lapse between the time we hire them and we can

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actually get them on the road. So keep them coming. You know if we've got folks that are interested we'll get them trained. So we'd rather have more than we need than fewer than we need. >> Yeah. >> Volunteering. >> What's that? No, I said >> we're doing our very best because as you know Dr. Vwager has his CDL to drive a

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bus. We're doing our very best to keep him off the road. >> That's a good thing. >> Um yes. Awesome. Well, that's a great uh report out. Any questions from the committee? >> One question. Some of the newer hires coming fresh out of college, do they

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ever intern with us before? >> Yeah. So, one of the things that we do, we host student teachers and every year we they're one of our greatest pipelines for hiring them in because it's like on the job training. It's, you know, it's an in-person interview essentially for

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an entire semester. So, we've had great success with our student teachers and we're always looking to place additional ones in the district because they're, like I said, a fantastic pipeline. >> Okay. >> Okay. >> That's my last question. >> No, you can ask all you like. So moving on to the nextformational item, student

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support network defending Smith. >> Thank you. So today I'm just here to give a shout out to our Sunshine Bus. It's always an honor to uh share the exciting work uh that our student support network does to keep the

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Sunshine Bus running. And uh we are entering our fourth summer this year of having this access to food and basic needs. Uh the schedule is set. It begins June 17, runs through September 3rd. We

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always skip that week of the 4th of July, but other than that, we will be on the road Wednesday, Thursday, and Friday each week. We have eight stops around the district. uh we did uh receive additional funding through the 2%

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allocation this year to provide uh enrichment activities. So that is an in addition to the food and supplies that we have done in the last uh three years. So we will have weekly themes this year such as um one is obviously back to

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school because that was easy. Bugs I think was one of them. um let the games begin like jump ropes and sidewalk chalk that kind of thing and um one on summer planting so uh with seeds and growing

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gardens and things like that. So um thank you know huge thanks to the father foundation who have uh partnered with us on this program for now our fourth year and of course uh to the tribe for the 2% allocation. So it's great.

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>> Okay. And if you don't have it on the top of your head, but what was the number? It was like a very large number of interactions or >> I don't know what word you would use transactions. >> I would I would definitely not hit that one on the head. >> Don't worry, you're fine. I would I

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would take back my questions. >> Um any other questions? >> That's great. >> Okay. Um well that's the lastformformational item. So we'll move on to uh second public comment by

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hearing no second public comment. We uh on to other items. Any other questions from the committee? All right. Well, the next board executive committee meeting is uh Thursday, July 2nd at 4 p.m. uh in the TCAPS administration. This building the

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formerly known as Sabin. Um again I am going to just come back and highlight low on June 8th cuz it is going to be I'm sure confuse many people. The meeting starts at 4:30 but we will be starting we'll be doing the procedure items and then going into close session

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and the real meeting will start at 6 the real business will start at 6:00 p.m. um after that close session. And so open session starts at 6 6 p p.m. Um and it is at Traver City West High School Auditorium. So if it's not here, it is

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not at Boardman, it is not at Glen Lumis, it is at West Senior High School. So uh I will everyone who is coming to visit come at six. So with that uh do I have a motion to adjourn the meeting?

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>> I move to adjourn the meeting. >> I second that. >> I definitely support somewhere else. Meeting adjourned.