this board uh finance meeting uh and operations committee to order. Welcome everyone. Um the committee would like to welcome the audience. Viewers may watch live board committee meetings online at tcaps.net/board. Recorded meetings may be viewed on demand at the same address. Um we'll go
right to public comment which I don't think we have anybody. So moving on to procedural items. But before that, I'm going to um hand it over to Christine. >> Yes. So, I want to introduce Anna, our new director of business operations. So, as you know, Wes is retiring in August.
So, Anna is taking his place. We're very fortunate to have some cross training for the next few months. So, um Anna, I don't know if you want to share just a little bit about your background. She's got extensive background in finances, not specifically school finance, but just thought you could give them a little bit of background because they don't get to know all the stuff that we
do during the interview process. Uh well, I have a little bit of a um I guess different kind of background. My degree is actually in psychology. I went to to Eastern to get my masters. I did not actually finish. I got pregnant with my first child. So, I was a stay at home
mom for 12 years, but I was very involved in the school system. And so, I started actually working in the school system uh right around 2010 or 11 and as a behavior psychologist type of person, like a behavior interventionist. But from there, um, I actually transferred
into a data specialist position and I was managing like curriculum gaps and data uh for the county level downstate in Michigan. Then from there I transitioned into finance. I have my insurance and securities licenses and I
worked uh extensively with families. Some were lower net worth but net worth families up to like 20 plus million. Uh dealing with different uh I guess they had different like business structures, rental properties,
various types of uh financial I guess different different financial type of planning that I was doing. And so basically in this position I am blending and merging all of the different disciplines because I've worked in education. and I've worked in data curriculum, data and curriculum.
I've worked in finance for the last six years. Um, and so all of these disciplines together, I guess, bring me to this place here to take over for Wes. >> Very excited to have her. >> Yeah. Welcome. Yeah. Welcome aboard. >> Perfect. So, I'm I'm I'm Erica Moonmore.
So, I'm the vice president um of the TCAP school board. I'm going to hand it back to Scott Hardy, who is really the curriculum chair. I mean, I'm sorry, the the finance chair. >> Yeah. whatever chair I need to be. >> That's right. So, welcome. Welcome. Yeah. Excited to have you.
>> And my apologies for being late. I read the memo wrong and got a tour of Sabin. >> Well, hey, now now you see that. >> There you go. All right. Uh, draft committee meeting minutes from April 9th, 2026. Could I have a motion to
approve as presented? >> I move to approve the committee meeting minutes from April 9, 2026. >> Second. >> All those in favor say I. >> I. opposed bids and services curriculum gone boarding licenses and material Ben
Burgerer. >> Good morning, Mr. Hardy. How are you? >> I'm good. How are you? >> I'm great. Really excited to be here. >> The excitement. >> We've got uh gone boarding uh is a curricular purchase for both TC West and TC Central. And it came about from a
presentation from um Forest Hills Northern uh is where it's based out of. It's been there for 14 years, but um a gentleman by the name of Bill Curtis started it. And the idea is uh students build all types of different boards,
surfboards, skateboards, snowboards, skis, and uh use them. And so they are now in nine states, 49 different schools. And it looks different in every school. And in our school system, it's going to be different as well, which is
awesome. So you play on the expertise and interest of the um staff and we're going to use the IMC's which is also really exciting because at Central we have co-taught physics this year and it's been kind of that um 11th grade
option for students who were in our Thai programs and uh >> can you go talk to them? They know >> at our school it'll be physics and business. The students will get two credits and they're going to do some marketing aspects, start a brand, their
own brand, and then we're going to hope to sell um some of the boards at a gala or show in the spring. At TC West, they're calling it recreation sports, and it's going to be a PE credit paired with a STEM. Um and so when we toured Forest Hills Northern, both um teachers
have been down there from both schools. They do um English, PE, uh and graphic design and they actually like go out and use the boards and and award the students PE credits. So, it's a super exciting opportunity as we think of ways
we can blend credits, we can um schedule in a new creative way and then get kids engaged. And so, it's not necessarily like the unit curriculum, but you use the builds as a vehicle to deliver the curriculum. So for us, we'll be talking about the physics principles. Um, and at
at West, they'll be using it for PE and other things as well. And and it's interesting because this is a a startup purchase, a price, and it gets our us training materials. Um, and then we'll be able to offset the cost annually by selling the boards and and different
school models we've looked at. A lot of the students end up wanting to buy the board they've been building. Um, and so there's different pricing models. Um and they some schools auction them off at different fundraisers and make boards for companies. And so we're pretty
confident that uh an annual it won't be an annual. This is like the startup cost and we'll be able to have uh self-funded. >> Wow. >> Sounds like a great deal. And I like the fact there's an end product to this too. Yeah. That they'll actually see
something culminate in a salailable product. >> And we've got about 30 kids signed up for this 2-hour block at our site. And I think Brian Gwinn is getting about the same. And so we really want to see how that first goaround's going to look and and try and target um you know some of our upper classmen and give them a real
purpose and excitement to be there. When we toured there were seniors who were just really invested in their learning and and this time of year we're we're battling senioritis and so what can we do to keep them engaged and keep them um learning those STEM principles and and not taking maybe another art class that
they've taken before? I think it's really neat. I think neat for our area too, just considering snowboarding, skiing, skateboarding, um, surf, surfing, all of that. I think uh will allow the kids to sort of see their projects like applicable, right? Because
we see a lot of that in and around here. And so >> we had uh Bill Curtis, the founder, up and he was like salivating because he's like this is the perfect spot for it. And and I think too the other exciting thing at West is like the alternate avenue for physical fitness, right? like that was a cool cell, too. Um, we have
students who are into our traditional sports, but this is a way to introduce them to nature and a lifestyle that is healthy and and we're excited about that, too. >> I love the the um use of the innovation and manufacturing centers, too. Cool to tie all that together. So, this sounds
like a really neat program, and I can't wait to can't wait to see where it goes. So, yeah. Yeah. Go ahead. >> Questions? >> Well, I mean, I I support it. I think it's great. Jesse uh did a really good job on Tuesday um talking about I'm a little surprised that the curriculum
committee didn't make a motion to to move this to the full board, but I'm I'm happy that's our role, I guess, to to bring it to the board. >> We're spending money. So, >> yeah. And I think that like the money part, you know, so 60 grand coming, it's a little different, I think, coming from the curriculum, the fund sources of the
curriculum department. Um I think we've done that before here initially. Most of our motions here, approvals, recommendations come from the bond project. So, Can someone just help me understand like our non-personnel curriculum budget? Like is 60 grand a lot? Is it a little?
Um should it be more? I love the idea of selling and startup costs, but if this is truly an impactful program that will benefit our kids, I'd prefer to see us I mean, I'm fine with them generating revenue and income for the program for sustainability, but if it's truly an
impactful program, I'd like to know more about our non-personnel curriculum budget and whether we not should just fund it uh you know with with that budget. So Sandy can just give a very high level overview of non-personnel. So we have
several budgets for curriculum. Um we have a textbook budget which is not just for textbooks but the idea and thought process is it's for curriculum that's used on a daily basis in classrooms. It can be for licenses as well but we just call it a textbook budget. And then there are um some grant sources. So we
have professional development that's nonpersonnel that's typically out of title 2. Um that's one of our federal grants that's specific to um uh professional development. Um and then uh what else, Sandy? >> That's pretty much it.
>> Yeah, the two budgets combined. So the general operating budget for textbooks, how much is it now? Correct me. >> It's going to vary every year based on the amount of prepaid purchases that are coming out of it, but it's around 500,000. And what we generally do ty is you know
as we have programs sometimes things wear out you know and we do so we try and look at from the principles you know what those needs are they off of often also have some some sight budget that they use in small gaps that way but you know sometimes you'll buy something and
that class is good for three years with some materials and then another one needs it and so you just you balance that with the money that we have so that you know you don't really have a ton of things that are every year, you know, that have that like art, you know, generally has a budget that we make sure
that the supplies and stuff are. So, I would say that we take a look at this for a year and see what that looks like. Yeah. You know, and, you know, maybe consumables are something we do have to look at each year or maybe, you know, not, you know, I think that that's a that's a piece, but we do look at, you
know, those pieces um of what we need yeartoear. Um, and honestly, you know, like everything else, we spread it around with, you know, uh not a ton of money in that aspect. >> I'm not questioning that at all. I'm just I was generally just curious about
our non-person like is this big or small? 60 grand. So, you know, whatever it is, you know, >> in the potent in the pot it is of 500,000. >> Yeah. You know, >> and it it changes so often too because recently you saw we got some early literacy money. So, what normally we
would have had to use $500,000 for, we were able to use early literacy uh grant money for some ELA purchases. So, um it varies yearby year. We often get categoricals. Um we get categoricals for some of our uh business and technology classes. We get some categoricals for
STEM, which don't then take out of that pot, but it changes on an annual basis. >> Yeah. So, again, I'm fully supportive. Um I and I love the hands-on experiential learning for upper classmen. My son was one of those seniors who checked out with a second time taking an art class. Uh so this
would have very benefited him. Um so with that, I will make a motion to hold on. >> Um I will move that the purchase of the gondboarding licenses and materials be placed on the consent calendar of the
May 11th, 2026 regular board meeting. >> Second. All those in favor say I. I. opposed. Thank you. All right. Um we're we're at Capital Projects. >> Yes.
>> I just experienced one. >> What did you think? >> It's a rabbit warn out there until you get some directional signs. I couldn't even find out how to get out of the building. >> There you go. >> You're not the only one. I've been over that a couple times. Wait. Left or right? They're coming. They're coming. I got a feeling they did that on purpose.
Yeah. Maybe once you get them in there, you don't want them out. >> All right. So, we'll start out here at Glen Lumis. And obviously, you guys have walked in here this morning. There's a lot going on. And I I show this slide because this is the staging area for a
lot of the work that's going on here. And the materials change all the time. You walk in this room, one day it's full of unit vents, the next day it's full of piping, the next day it's full of something else. So, things are really moving along here. Um, and that that's a good sign to see there. parts are coming
and going out of that room. And then outside here we're uh the unit vents are being recycled. They take them out, clear out the parts and pieces, you know, separate out metals and stuff, put them in different dumpsters, haul them away for recycling. >> Who who separates all that stuff? Is it
>> okay? Trains trains contractors are doing all that work. A lot of DW a lot a lot of a lot of the group. >> So you have to evacuate them too. I assume there's still refrigerant in them. Um, >> no refrigerant. No, this is all air. This is just air. Yeah, we didn't have
AC water and steam. >> So, >> and then this is some of the new ones going new one prepped ready to go in. Uh, they've insulated the piping. Still got to do the covers on these um over the pipes and that there's a sheet metal
cover that's going over them, colored sheet metal. So, that's in all the classrooms. There's another classroom. We these this is one of the rooms that we had divided as offices. So when we put those partitions in, we put them in so they come out easy. And
>> it you can't even tell they were there. >> You can tell they were there except for a couple of lines in the carpet. >> They did a nice job. >> And we're salvaging all those nice doors for reuse on other projects. Yeah. >> So, >> then over at Trevor City High School, um
they're closing up the uh stabilization on the exterior and underneath the bridge. Uh they've still got to finish the floor on the inside, but we're not going to do that until school is out in June. They're patching the Trazzle there where they opened that up. But uh you
know the changing the change in the depth of the stream and bottom of the creek has changed over years and that so that's what really made this necessary was that >> all that change in that environment there um had washed out.
>> You got it done just in time. You missed it Paul but when we had the flooding and the extreme rains it was >> right at the top >> inches inches from the top of the bridge. I was I was I was >> in our group there was several people from Traverse City that had their
Facebook pages showing us all the flooding all the time and I was wondering about this. >> Yeah, it was clo it was uh I'm like it's a good thing. >> Good thing they got that done literally. >> Yeah. >> So, and then added saving um there's still
work going on there. They're replacing windows still uh on the uh the IT side of things. Data center office area and the training lab just got windows put in there. They finished them up yesterday. The roofing work is is still ongoing. I
mean, the weather's been hard on these guys on the roof trying to get that finished. So, there's some edge metal that go needs to go on yet. some sophets and that around the entire building. But the entryways uh the main entryway is open now. Landscaping's been taken
place. Uh the first move or the first activity for the the fieldhouse site was to haul the dirt that we'd stored here and used over to that site. So we got a credit actually on this project for the dirt that was
taken out. You know, they dug the retention ponds. That dirt's going to be used over at the >> East Middle School sites. >> Exterior signage is coming and final paving is at the end of next week. >> Yep. And uh again, those are the windows
going in into the training room. >> So much better. >> And then some interior shots. >> It's great. >> Been there. Scott had the tour. >> No meetings there yet, but >> actually that's where I called Sandy from Remember? >> Nice looking space in there.
>> And we uh got some new um file storage for HR and that that's record storage for them all across there. Replaced all those old vertical files. >> Somebody that's me. Sorry.
>> That's me. Sorry about that. Just more interior finishes. And then the addition on the outside, the steel framings going up for that. Footings, foundations are all in. There you go. >> And what will that space be again? The addition.
>> So that's all of the creek for like all the curriculum staff, superintendent, all that area there. Got it. That that creates that hallway there for that. So that's why some of us are still here. Not we're done. We're full of space with what we had. Um, and then we'll have
that that hopefully end the summer. >> I've been waiting for an update. It's taking them a while to get me an updated schedule. >> So, we'll see. >> We'll talk a little bit about our situation here in a minute. >> Yeah. >> And over at West Middle School, um, over
spring break, they came and did a flurry of work there to get it prepped and ready for construction. and they moved some of the exterior doors to maintain egress out of the corridor and uh some other things. They should be there on
site today starting excavation work and that. So, but that's this little corner here is where the choir room addition is going. That's it. >> All right. Well, thank you. >> No questions
asked along the way. >> Finance update. >> All right. So, um, we do have a House, Senate, and Governor's proposal to analyze. Shockingly, they're not really drastically different from a bottom line perspective. Um, some of the nuances are
different. Um, on the foundation allowance, they're all proposing a $250 increase, which would put us at 10,300 per pupil. Um, on section 31A, not too many differences with the dollar amounts, per se, but really more of the focus has been on the waiver privilege.
Um on the governor's side, um it still has uh the waiver of privilege. She didn't make any suggested changes. On the Senate side, they're actually um proposing eliminating the waiver. And then on the um House side, the waiver um remains um which one is the one that
actually defines mass casualty better? >> Um the Senate does. >> The Senate. So the Senate's proposal actually defines mass casualty in a way that actually makes sense to the intent of um the original legislation. Um I don't know John if you want to share any more but
>> you know one of the things that has come out of the court cases um has identified first of all that um individuals themselves do not give up privilege. So that what came from the the the courts. Um but you know from the the board
standpoint all of that of you know what I think that the language tries to do is very narrow put a narrower scope to intent um that that doesn't necessarily even um
force a board to give up some privilege. Um, so they're trying to they're trying to get to a narrower scope of exact intent and not leave anything to interpretation. Um, but you know the all three versions are are different and so we'll see what
comes out of conference committee. The other thing I'll mention with that is the House version is very specific in giving a dollar amount. And why they did that is that if any money is left over, so for instance, there are still schools that opt out, right,
>> you will not have the situation happen this year where districts get the excess. It will actually be um carried over to the next fiscal year within the state budget. And so it's capped. >> And so what we're seeing with that is that I I think this is the way it'll end
up is we're going to know here's your dollar amount per student and it's just off that student count. And that's the max that we would get. So, you know, which is very different than the way that it happened this year. >> Okay. >> From a weighted formula perspective for
English langu English language learners and at risk, that's kind of all over the board right now with conversations about how to how to do that differently. Um, everybody except for the House has proposed some kind of weighted formula. Um I'm not sure how that one's going to end because they have uh a little bit
more to discuss there. Um on the Mster side, um the rate cap um at the governor level um proposing a rate cap relief and stability uh which is good. Um we're still technically on track to pay that off in 203 >> two.
Um hopefully they do not mess with that um uh and borrow against it or anything like that so that we still have to we still able to pay it off. It's funny when we're talking in 2026 about paying it off in 2032. That's not that far away. It used to be so far away that it
didn't even seem conceivable and now it is. So, I'm hoping that that stays and we actually do pay it off because that will make a tremendous difference in the >> right now at least $1,200 per student >> is the amount of that liability cost. >> Yeah, >> it's a lot. >> Wow.
>> And can you imagine when that goes away? >> You would have another $1,200 per student >> if that legacy cost can be paid off and gone. Wow. >> It it is very significant and it's we're so close. So, >> wow. I never knew that. >> Yeah, that is one thing that Governor
Snyder did, you know, in in the reforms was to, you know, begin paying that down and, you know, it was kind of like a mortgage. What has happened is that they just kept kind of borrowing money and reorggaging and reorggaging and reorggaging and they got on a track to have finally a payoff down on it. And
we're just continually say don't reorggortgage to, you know, to be able to pull a lump sum of money out, you know, like a like a like a home, you know, like a second mortgage kind of concept. We're just really adamant like don't touch it. let us get that paid off
>> because it, you know, Governor Sen said it's going to be great for the governor in 2032. >> Oh, yeah. >> You know, so >> hero the hero >> and Michigan school meals, all three proposals have free meals again, so that's nice to be able to plan on that. >> That's good.
>> So, um, you know, we're our projections are pretty much on from what we had originally anticipated. Um, I'm not projecting a dip into fund balance. It should be pretty structural when you consider our variance. However, we still have some numbers to run. There's still some details that we don't know yet. So,
you'll see that at our budget hearing in June. >> One piece um you know, kind of weighted formula, transportation's kind of in there, like we're trying to get that more like, you know, specific and actually articulated as a part of that
formula. Um, in the Senate version, they did put another $25 million in than the governor and house did. Um, recognizing increased trans transportation costs. You know, when this when the when we started getting the categorical, a bus probably was around >> 100 $105,000.
Now, newest buses are 160 >> 160 real >> $160,000 by a bus. >> Plus fuel cost. I mean, you've seen I don't know if you watched the news last night, but >> yeah, >> it's $5 a gallon right now. Yeah, projected to be six in the summer. So,
>> so they did put 25 million. So, if you do talk to legislators that the Senate, you know, Senate increase in transportations is a big one for us to advocate, you know, and and having that in the weighted formula. You know, the
the weighted formula, you know, honestly for us between the House and Senate version, it it's almost a wash. I mean with our about 32% you know poverty rate um it's there I think theoretically and philosophically it's the right thing to do to have the weighted formula and I
but I I'm really adamant that special ed elelll and transportation be a part of that formula that is put in codified so it's there consistently in every year. So again, as you talk to on your adventures, if you see any of our
senator, our state senator and and reps, the two reps for the area, those that that's an element to hit home. >> Okay. >> District purchases. Anything of note? >> Uh really nothing different um other than I think we added um an estimate to
the elevators coming uh next month to it's about 300,000. We had originally thought they were 250,000. Then we were concerned that there was a little bit more we had to do, but we actually got quotes. So, it's closer to 300,000. That's for two elevators at the two high schools. Um, this one we need
to actually get uh a purchase order um approved in June uh or the project approved in June because it's a year lead time. So, it wouldn't be put in until 2027. >> Okay, I guess that's question.
All right. Is there any public comment? Seeing no public, >> I've got one thing more just as a kind of an update with this building. So, um, even a week ago, our intent was to be able to try and stay in here for um, you
know, through through a June board meeting, committee meetings. Well, you can kind of see that the construction's really ramping up and it's getting pretty impossible to coexist. So, um, at this point, um, our our board meeting
and our study session will be the last things we'll be able to do in this building. So, all committee meetings at this point will move to Sabin. >> Okay. So, >> so you'll get it right next time. >> Yeah. >> All committee meetings will move to Sabin. >> Yep. >> Admin.
>> Um, and then we will do in June. Um we're working on a a spot for a board meeting looking like one of the high school auditoriums for June and then um July August um most likely September we're going to be in the Monasuri
cafeteria um for board meetings um and then we're hoping to make it permanent to go to the little theater um in uh October for board meetings moving forward. Um um all but all committee meetings after this week will be at
Sabin. Um and uh and we'll kind of go from there. Um don't have to remember all that. We're going to publicize that, put that all out there. You know, just even a week ago, the record eagle we were hoping to stay and my comment was like, "Yeah, we're going." And so the fire marshall kind of came in and we're like, man, it might be a good idea for
you guys. So we're going to temporarily find some spots. I know that some of our staff's going to go over to Monasuri. somewhere already at Central High. Um we're going to be in, you know, a few temporary spots over at SA and I'll actually be in the room that that we'll have our board committee meetings in the
that's been our training lab. So, we'll keep you all informed. We'll make sure we publicize all that. We just want to make sure for board meeting we have plenty of space and we're not so, you know, that we have people in the hallways and stuff like that. We want to be very transparent and all those elements. So, um just bear with us as we
get through the summer here with all of that. Just remember all committee meetings after today will be at Sabin. Um then we'll let you know exactly the board meeting spaces. So >> we'll send a double reminder >> some some people >> and um it's really hard to
>> not still call the building statement but it is officially TCAPS administration and signage is coming. Um so it has been renamed um it's been populated on um Google maps on our website. So um 2075 now is TCAPS administration.
For us older folks, it's saving. Sorry. >> That's fine. If you need it, if if you type it in, you're not going to find it on Google now. But I know you know how to get there. You proved us this morning. You know how to get there. >> All right. Uh have a motion to adjourn. >> I move to adjourn the meeting.
>> Second. >> Thank you very much. >> Thank you.