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[music] [music] [music] >> to the PTF board finance and operations committee meeting of Thursday, December 4th, 2025. I call this meeting of the board finance and operations committee to order. The committee would like to welcome the
audience. Viewers may watch live board committee meetings online at tcaps.netboard. Reported meeting minutes may be viewed on demand at the same address. Um is there any public comment?
Obviously none. Um draft committee meeting minutes. We're at approval of the draft committee meeting minutes from the prior meeting. Are there any changes to the meeting minutes? I just have one question. Under the transportation
policy guideline review section, >> um it says the committee received an overview of the transportation department's new routing software capabilities, which is fine. Additionally, members received a draft of the policy guidelines for their
review. Um I think we were also asked for some input or feedback [snorts] >> um >> for future reference. Yeah. >> Yeah. So maybe for their review and to offer feedback. >> Yep. >> And and I guess then my next question is
did anything come of that feedback or did you did you are we going to require now our students our middle and high school students to to use their ID to get on the bus? >> That's um something I talked to Dr. Van Wagner about and I think it would be conversation with [clears throat] the full board about how to proceed. Um we
are operating this school year with having the drivers do it manually. Um, so we aren't looking to I think it's hard to do a mid-year change. So my recommendation is to have a discussion maybe in the spring about having it start in September if we want to make a change.
>> Yeah. And I like that. I think you know a committee of the whole um and I was just wondering where that went and and so >> nowhere yet. We're just having discussions on what that looks like. >> Yeah. So I would just recommend that one little change that we did provide some input and then um and then we'll look forward to the spring. >> Sure.
>> Sounds good. Can I have a motion to approve the minutes as >> amended? >> Amended, I guess. Clarified. >> Um, I will make that motion to approve the minutes as amended. >> Second. >> All those in favor say I. >> I.
>> Opposed? Moving on. Bids and services. Music department. Cindy. >> Yes. Good morning. >> There you are. [laughter] Uh we have Chad Milan's here with us
today as well. He is the K through2 uh music coordinator and him and I worked together on this project. Uh he replaced Wendy Wolf Schlarf uh last fall or last spring. So welcome. >> Thank you. >> So the music department just has the ability to replace aging instruments and
equipment uh utilizing bond funds which supports keeping their inventory fine-tuned um pun intended. So um their bond funds uh for music allows them to have quality instruments and equipment for their students which continues which
supports their growth you know. So uh we um advertised um in the record eagle we received nine bids which is a great outcome. Um and we are bringing this recommendation to you guys today um to support five of those vendors out of the
nine um for a total of 79 instruments to be purchased uh for for uh throughout the schools for many schools for a total of 83,319 which does include a 10% contingency and $4,000 included in that for direct
purchase items. Um there were a few things that uh we received no bid on. Um that would be the phononium and the temple box and mallets and that allows them to go ahead and purchase those items outright. Um and then um we did extend uh we did have extended due
diligence um to take the lowest responsible bid which which we did. It's a pretty cut and dry project that we that we had. >> Just a question on the um the instruments that you'll be replacing.
Um, do you sell those or do you recycle those or do you donate? What happens to the older instruments? >> Yeah. So, one of the things I know I've talked to Christine about is going through and having a good grasp of what our inventory is and what we can do with those. A lot of those instruments, like
you said, um, people don't like to throw things out. A lot of those instruments just continue to be stored. And so, especially with like the renovations that we're doing in different music buildings, we're looking at like efficiencies in terms of the storage and what we can do with those. Um there are
avenues to be able to sell them and get some sort of revenue from those uh recycle those. There are companies that specialize in that and I think that we'd be looking at doing that with a lot of different instruments across all the secondary sites over the next couple years here with this these projects
going on. >> And how often do you replace or buy new? Just curious. >> Really depends. Um, most the instruments that we have, they will last for decades. Um, there are some instruments that I mean, we've had
since the 70s and still work. Um, there are a good amount of, uh, band instruments that are being replaced and a lot of the electronics in here are replacements for like electronics, uh, and like the choir programs and things like that. A lot of these are also brand new string instruments due to increased enrollment in our string programs across
all four secondary sites and the Monasuri site. uh Monasuri up to this point has not had their own inventory of string instruments and they've been borrowing instruments from West Middle and East Middle. We've had a lot of fluency between the different secondary sites to be able to fill in gaps, but it's gotten to a point where we can't do
that anymore. And if we want to be able to provide instruments for the students, a lot of the string ones are are new for that purpose. >> They do get an um annual allocation. Um so do they purchase every year or two? >> It's every two years. It's every two years. So they use their annual
allocation um in one lump sum every two years to purchase. So this has been coming to the board for quite some time for at least the past 10 15 years I think. >> They said like 2004. >> Oh, there you go. >> Yeah. [clears throat] >> Are these refurbished at any of them or
are they all brand new? >> They're all brand new. >> And like Chad said, we have been working on trying to get a handle on our inventory. Um, you know, one of the things that specifically with music is this money set aside for instruments, but there's other things that to be
honest, I don't even know what they own and what might need to be recycled that we're looking at having a better understanding going forward in the next bond plan. um you you've got some risers, you've got um >> shell pieces, >> shell pieces, and um it's a lot easier
in bond planning to know now what they need for the next 10 years. It's really hard when you know, not not their fault, but when they come to you and say, "Hey, I need to replace these now." When the bond money's already been planned out, it's really hard to accommodate that. So, we're really looking at trying to
get some good inventory, age, warranty, amount we've spent on repairs so we can have a better system moving forward. >> It's probably hard if you don't have a great storage unit and all your buildings and to know, you know, what you have and what you're using and then sharing between buildings and those kind of things.
>> And we do have inventories that we track what we have. It's not that we don't know what we have. It's more a situation of um understanding lifespan on those instruments and being able to anticipate like Christine said the need as it comes up instead of um having to kind of do that on the fly. So
>> just like we would do with technology purchases, they have their plans out for the next 10 years. It changes, but we know what they need in the next bond plan so we're [clears throat] better able to accommodate that. Jim. >> So, I move that uh the finance committee approve the 83,319
which includes the 10% contingency uh to the full order under consent. >> Second. >> All those in favor say I. >> I. [snorts] >> Opposed. Moving on. Um
curriculum Mr. Tyworth. >> Yes, sir. Yeah. So, uh, memo that you have in front of you, um, is to spend the majority of the remaining of the 35mm grant funds. So, 35mm, just a reminder, was a grant that the state had for um,
science of reading based um, English language arts curriculum. Uh, ours was came to about $750,000. So, we came to the board uh, I believe in the fall for the first chunk of that. uh we have to have that remaining of that spent by September 30th, 2026. So
Britney and I uh Sandy Cindy have been working with CLA going back and forth getting a quote to figure out how we can get our needs met, what exactly we want from those materials, how they're best spent. Um the state is very specific on uh the curriculum you have to use. CKLA
is one of them. We kind of got there's other curriculums you could use, but we're locked into that um because of our first grant. I don't know if you remember 35J, but that was the original grant of about a million dollars that we bought Cala with. So, these are all state uh not competitive grants. You
apply, you tell them what you want and and you then you're given the funds. Um because we're locked into CKLA now, we needed to finish out with that product. Um the majority of the of the materials that you have in front of you, uh is kind of uh we have some teacher guides
we want to make sure that we have out for the next five to six years. consumables. Um, and then we were able to add on Language Studio. Language Studio is kind of an extension of CKLA that was approved by the state that we can use with our English language learners. So,
that was really nice to include that. Uh, one thing that we wanted to try to include was Boost Reading. So, Boost Reading is a tier 2 um computer-based program. It helps that it's it goes along with the curriculum, so we're not buying a lot of one-off products that
are not necessarily vetted or researchbased. It's nice to have one to go to. Unfortunately, boost reading was not part of the state approval even though it was part of the curriculum. That did not was not included to be able to spend with 35mm. So, we worked with CKLA quite a bit for them to include
that for the next 5 years for free. It was about it's about a $300,000 savings. Um, and then they also are going to provide instead, which was approved, is some professional development where they actually have somebody on site for year two. uh which is really nice to have. As
far as implementation, you know, we just don't do implementation for a year and say, you know, we're done implementing, go ahead for the next five years and teach your curriculum. We continue to spiral back with teachers, uh continue to have the the curriculum implemented.
Uh so we don't fall into that kind of the same pattern that we did with Journeys that we started that implementation. And then the reason why we had a lot of materials left over from journey is because people just stopped teaching it or they started to supplement a lot. So keeping that implementation going more than a year
guarantees those materials are used. >> Well, curriculum put it on consent. So I assume we're just going to keep it on consent. And I know the numbers don't add up and that they will come back with a final grant report. >> I clarified that in email to the board. >> Yeah. So I'm fine moving it to consent.
That was a motion. >> I guess that was a motion. Yeah. >> I mean, or we can ask questions, but I mean I think the curriculum did a good job of explaining it. >> And this has been a continual I even when I serve on curriculum, the CQLA. >> Yeah. >> Yeah.
>> And my anecdotal evidence so far is CQLA is being accepted and it's fairly effective so far. We're having good luck with it. >> Yeah, it's implemented. The nice thing is that right now we go to any any classroom teaching language arts and it's being taught and within a grade
level the pacing is within one to two weeks what we've seen so far uh we got quite a bit of feedback after parent teacher conferences and we got this last year with our our early adopters is that we're getting um just feedback from parents that kids are coming home and
talking about what they're learning more than they have in the past because there's that engagement piece the knowledge section of CLA we all we often here again that they come they come home and they're actually talking about what they're learning. So then those two things uh implementation is going well.
The data part in the spring, you know, implementation is more about making sure everybody's doing it with fidelity the first year or so. Um we're not necessarily going to see a huge spike in data. We wouldn't expect it. Obviously that'd be a great bonus in year one to see it, but definitely within the first two to three is where where we like to
see those data returns. >> And we seem to be exhausting this grant budget. We don't anticipate down the road here anymore um inservice training needed or if you do it comes out of general fund. >> Yeah. Yeah. Or title 2. So any other
professional development around CLA. We don't anticipate it especially coming from CLA. We would do that more in-house with our uh English language arts uh leadership team that we have uh that Britney leads. >> All right. Well, we have a motion on the
floor and a second. All those in favor say I. >> I. I >> opposed. We're moving it on to the board for consent. >> Thanks, Dan. >> Yes, sir. >> All right. Facilities. Christine, tell us here.
>> Yes. So, um this is uh a large purchase of wall-mounted uh bottle fillers and water coolers. I've I've been sharing with the board for quite some time the new regulations for lead testing and requirements for bottle fillers and consumable stations. Um, I think you
might recall that we had to do an audit uh by January of this year. We did that audit. Um, we are working on where in the building we actually have consumable water and where we um actually make it handwashing only. Um, if you'll remember, we have to lead test every
single output of consumable water every year in all of our buildings. Um, which is a pretty heavy load. So, we are um discontinuing some of them in classrooms for uh consumable. Um we will be putting signs on them as required um for handwashing only not consumable. That's
a part of the requirement as well. Um [clears throat] this first uh big purchase is simply to transfer everything that we currently have in our district to the the new regulations. Um this does not actually get us up to the ratios we need to get to. And I have
shared with Dr. Van Wagner, [snorts] I don't think we'll get there by um the time frame that has been shared with us. I don't think anybody in the state will be. He's been having some conversations with legislators about that. Um it was supposed to be a funded mandate. Um we've gotten some fun funding but not
nearly enough. This purchase is sw simply for um the actual equipment. Our plumber will do the swap outs. The ones that we need to add to get to ratio. So it's 1 to 100 occupants. We had a long lag of time where they actually explained what occupants mean. At first
they said students and we challenged that thinking that doesn't make any sense cuz we have other people in the building and we pushed them for a better um response on that. We finally got that it is everybody in the building. Um so we have buildings where we need to add them. That includes that's architectural
renderings and um a contractor to come in bust a hole in the wall get water lines get so it's not um that's a pretty big project with a hefty price tag. um we simply don't have it available in this bond program. Um so if there are
more funds to apply for, we'll do so. Um but that's something that, you know, we're hoping the legislation changes that deadline. It it's simply not reasonable, especially with the huge lag of time where they actually explained what the requirements were. >> What was the deadline again that they
said you were supposed to >> June of 26? >> Oh, yeah. Yeah. Yeah. Okay. It's um I've had some conversations quite a bit with legislators and John Roth was in just uh last two weeks ago and we talked about it and it's something that a lot of districts are saying a it wasn't funded to the level that it should have been
for what the need is. So I do anticipate they're going to go after a categorical um in the next budget to and try and extend this. I think in a supplemental they'll try and get an extension and then funding in the next budget to give another round um you know as this goes
because there's a lot of districts that just said you know the state we submitted numbers and the state came back with a number that just wasn't right >> for a lot of places um so I do anticipate there'll be something wrong with that >> and this is a state mandate not a federal this is eagle
>> this is eagle >> and so I feel very good that everything we will have in our building meets requirements and we'll be led tested. Um the missing piece is that ratio. So we will be missing numbers of bottle fillers in some buildings, not all.
>> And when we say we don't meet the deadline, what's the penalty if you don't meet the deadline? >> It is really clear at all. There's nothing there. >> This entire process has not been clear. I I can't even count up the number of hours that Ran and I have spent in meetings and on Zoom calls trying to get
clarification. >> Yeah. So if the um capital bonds funds the 124 383 and then the general fund of the 14264 and then what if Eagle comes back and increases a grant of some sort or supplemental can we
>> we depending on the timing? Yes. Um but you know I think that again it's going to take us a while to do this as well. So you know if something comes in from that standpoint we know it. >> Okay. >> You know we can we can reift shift and go. It all depends on the restrictions of the grant itself. The bulk of our
expenses will be in trying to get those new ones because of the installation, engineering, and architecture work. So, I would be surprised if that's fully funded, but we'll see. >> Okay. >> So, I move that the finance committee
approve the [clears throat] uh 168,227, which includes a 10% contingency, and that we move this to consent. >> Second. All those in favor say I. >> I. >> Opposed. [snorts] >> Okay. Thank you. >> So, one thing I will say is the
sustainability committee was really excited about, you know, not have as many water bottles and that of bottle fillers that we can continue to encourage across the district. So, just a >> side note, >> I mean, it's definitely a good I mean, bottle fillers are great. They are
popping up everywhere and hotels and >> and they're filtered, right? they are which it just it it it is all great. It poses a huge additional general fund not huge but it it poses more general fund expenses with changing filters um with
the lead testing itself with monitoring keep I mean it's all good stuff it does have a financial impact >> and we get this you know like with the air um purifier same way like with they bought us a certain amount of filters but once they're gone like >> now we have to sustain >> you got to do it this is the common
thing that happens with the state that I'm always going if you're going to have a program you have to have a sustainability plan for districts and what that is and it's just always the answer is well it's just wrapped into your foundation. >> Yeah. [laughter] >> Teaching and learning
>> and at some point like our custodians keep getting pushed they're changing the air filter ones and now they're going to have to change these and you know >> that's not ongoing operational costs. >> Yes. >> Never accounted for. Okay. Uh moving on
capital projects. Mr. Dro. Hey, good morning. >> Good morning. >> What >> we've got in front of you today is uh the renovations here at Glen Lumis uh to uh in preparation for students coming from central grade. Um as you know, some work was done here a while ago to move
admin over here. And that work was put in place so that it could easily be removed knowing that we were going to have students here at some point. So, this contract that we're looking to award is the removal of all those partition walls that were put in place,
uh, some renovations to the kitchen, um, some purchase of new kitchen equipment, upgrades to the gym, um, some replacement of some exterior doors that are dire need of it. Um, of course, there's the, uh, train work that will be going on in concert with this
work. So, we've got several meetings planned for that. Um, we did bid the uh construction work uh out through the typical sources we advertise at Sigma and Builder's Exchange Record Eagle and that the uh
kitchen equipment that we're looking to purchase we did through a purchasing consortium source contract uh with uh Stafford Smith work with Tom Freighus on that to get the equipment they need going into that kitchen. So uh we are
actually uh had a number of bids on this. It was uh surprising to see the turnout on this. We got six bids for this work and the the bids came in under our budget. So, >> and I mean, I don't know if you guys saw
the spread of the bids, but I think it goes to show either how busy people are or >> um I think some of I mean, with all of our bids, everything is costing more. I think some of that is fear of tariffs if they um haven't hit yet, that I think
companies are just worried they're going to be stuck with the increased costs or they're upcharging. Um I don't know the answer to all of it, but a lot of budgets are making me really nervous right now. We um the thing I saw with it that's good is that we have several new
general contractors that are eager to work with TCAPS too on our projects. So >> it makes for a competitive market. >> Yeah. All of these seem to be known commodities. That's that's a good sign. >> The challenge with this I was really
hoping not to spend this money. The challenge with this is we have to make sure that what they have works for three years. Um, and the biggest expense is getting the fire um, alarm system up to code and the PA system up to code. So,
they have to actually insert pole stations in every classrooms. They don't currently exist because we were grandfathered in >> because we're doing renovations and we'll have students in here for three years. We now have to bring that up to code, which actually it's just a good idea to do. It's just that was like the
bulk of the expense was the fire alarm. And I I mean we need >> you don't need to sprinkle I take it. >> No. >> No. But you know the one thing I will say to that is while yeah we're doing it. I think that again having overall in mind our future of this building to use
as an early childhood center. There there investments >> that will be used. You know a big chunk is that the gym floor believes in this as well. Kitchen equipment >> you know kitchen. You know that stuff that will be a part of the usage of this building long term. You know, I want to
stress these are not dollars that are just being put in for central grade and then they're done. You know, this truly is an investment in the infrastructure of the building, you know, permanently. >> Yeah. If or when we do something with the new bond to actually do major renovations here, this stuff will stay.
Nothing will come back out. Even the technology, I think, will be if it's brand new, I think it'll be fine for a few years. So, especially if it's a child care center. And this building has been remediated, I assume, when we moved in here or >> prior to that.
>> Prior to it, was it okay? >> Paul's since Paul started here, he's been doing a lot of re remediation >> every time we touch a building. >> I can imagine. So, >> all right. Um, >> so anyway, the contract uh amount for
the construction is um 660,300. The kitchen equipment is 48520. The contingency is only on the construction dollars, not on the kitchen equipment. >> And that so the total uh request is for
774850 to do this work. We had budgeted I think 850,000 for it >> and that 774850 includes the over conting or the contingency. >> Yes. Okay. It it's kind of it doesn't make sense if you try to add them only
because we didn't do a contingency on the kitchen assignment. >> Okay, got it. So, I move that the finance committee approved the 774850 uh to be moved to consent for the board. >> Second. All those in favor say I.
>> I opposed. We are moving on. Is that Eckler? Denny is no longer there, is he? >> No. >> Okay. So, it's Ben. >> It's Ben. Yeah. Okay. >> And Ben Eckler is the company that did the partitioning and all the work for us
when we moved admin over here. >> The other thing that I didn't point out that we're doing that I think is important. We're actually creating an ADA restroom accessible from the hallway. We don't really have I mean think you I think you've seen the the restrooms we currently have. the current
um restroom inside the staff lounge will now be accessible from the hallway and it'll be um enlarged with some new fixtures so that it's an actual true ADA accessible restroom. >> Are the petitions salvageable for any other purposes?
>> The partitions are not. The doors and frames are. >> Okay. So the doors and frames actually came from the shop from other projects. So >> Okay. >> Those So we're going to save them again. >> The partitions are they dry are they drywall? drywall drywalls drywall
>> and they're just they're they're attached so that they can be taken out. >> Okay, >> Tammy, I don't know on that motion whether we ought to say to Ekler construction in the amount of just so we designate who the so somebody's not searching through all the records to
figure out >> and Stanford Smith. >> Yep. >> Yeah. >> Okay. Um, I guess that's it on capital projects about a capital projects update. And and
again, I just want to clarify on our finance when we do this. Whenever the board sees procedural items, these are decisions that we're looking for. I know you've asked some questions and process for us to think about in the future. So that's how we have this agenda and I think it's kind of what you're looking
for in the future with others. Yeah. you know, and then if you seeformational, no decision, just talking about it. >> And what I what I appreciate about this agenda is that every one of these procedural discussion items has a memo to go with it. And so my complaint or suggestion for last month was just
because I was unclear about what we were providing feedback on the policy or the guideline because the policy didn't have a date on it. So, I just think as we become more efficient, um, if we can just have a memo for a few sentences for every thing that you're looking for
available in procedural. Yeah, >> procedureal. So, because I appreciate the five these are five memos that were great. So, I come in prepared. I know what's going on. So, that's just some feedback that maybe that's for our chair or >> I think it's for Scott and you brought it up. So, it's something I know board
is going to look at in January. The hard thing the hard thing sometimes is we provide documentation without the presentation and so it is kind of left to you to figure out what we're going to talk about. So that's sometimes hard. I can do a better job when I start theformational conversation to make sure
>> uh again I I I don't think it's too much to ask to just provide like a one sentence like here's what the the purpose or here's who's bringing this to the board. Here's what we'd like to see from the board. I think the same thing happened with TAG to be honest. there was a circular inefficient discussion that went around in circles because I didn't know what was expected of us or
the feedback that was asked of us. So I think it just like today five five memos great you know so if there's something like that that we can just add a one sentence here's what we're looking for >> perhaps I re I would recommend that we just add it to the agenda so underneath
informationational items if it says transportation guideline the board will be asked to review the recommended I think right on the agenda would be best. >> Perfect. Yeah that's fine if you don't mind. >> Yeah I mean and and I I I I appreciate memos in the meeting packet. Um, but if
that's whatever the scope and purpose of the procedural item is, like then I can come in and not waste people's time asking questions about things that have decided, you know, a year ago. >> But just like So you're so you're good with like Butformational items is just discussion. >> Yeah. Just review. >> There's not
just conversation. >> Yeah. Okay. >> Yep. >> If we ever have public here, I think it also helps the public immensely to know what we're doing with these. [snorts] Like I said, I think it's a great discussion to get some uniformity to in January when the board and organizational how we want these. >> Yeah. And we don't have a board
operating procedure. So that might be something that for all for all of our committees to just have a standard way of operating. >> Okay. Meanwhile, back at the ranch, >> Paul was talking about capital projects. >> Not yet. I wasn't. But so, uh, out on
Cass Road facilities, uh, we got a new storage building going up. Um, it's all enclosed. I was telling Scott earlier, the temp heat in their space makes that warmer than my office out there. [laughter] So, but this is the where we're at. They've
got the exterior doors to put up yet. Concrete works done. That open area where you see the um the lift stuck in. That's an outdoor open [snorts] storage with a canopy over the top of it. So, we've got outdoor storage, indoor storage protected for our equipment and
goods and stuff. And >> this is the interior >> one side of it. There is a um a section that's not part of the bigger that will be for storage um of more climate control things like some of our like none of our business office files that
are currently here will fit at Sabin. Um so those will go there and there will be excess room. So we'll have a conversation probably with music and some others about what they need. >> There's a demising wall that's been put up since I took this picture in here that divides the space off. It's all
heated. All of it's heated. Just the other side's heated. >> Unit heaters. They take up some. >> On the one side, they're unit heaters. On the other side, it's more climate control. >> So, >> what is your record storage requirement? How long do you need? >> It's different with everything.
>> I mean, we've got some payroll records that are like 99 years. >> You're kidding me. >> No. >> No. >> Birch Park or something? >> [laughter] >> Yeah, there's a whole there's a whole required storage for
>> Yeah, every item is different. >> Yeah. >> And it it does sometimes change. So, we look at it on an annual basis. >> Couldn't give us a bit of retention, you know, records and things of that matter. >> Okay. >> Every every property we own, every building we own, we have to store all the drawings and records for that
building as long as we own it >> as built. I understand. >> [laughter] >> So this is over at Sabin. The windows going in uh on the exterior of the building there and the forest of studs for the interior partitioning uh are up.
Framing's going up the back uh the supports for attachments are in there with the wood blocking. Um there's clear story windows. You can kind of see the framed openings so that it lets daylight in from the exterior. windows all
through the whole space into the offices and that the corridor >> and that is one narrow hallway. >> It appears narrow. It's not bad. >> It looks like it on here, but when you go there, it's not that bad. I mean, it's not not as big as like a school hallway. No, >> but it I know. I saw that and I went there and I'm like, "Oh, I feel better."
>> Once we drop >> It doesn't look like it's 88 accessib I trust you. >> Once we drop the ceiling in there, it'll it won't look like that. But >> yeah, >> the angle too, I think. Excuse it. And we've redone some of the parking and the sidewalks. Paving the base course of
pavings are all in. Obviously, this was taken before last weekend. >> Yeah. >> So, another shot of that. Uh our bus charging station. Um the charging station's in the everything's
set, ready to go. Consumers is supposed to be out there uh December 12th, I think it is. They were supposed to come and energize it all and it all have it commissioned and then we'll sit and wait for the bus to show up. [laughter] If >> we only had a bus,
>> something to plug it into. >> There it is. It's a nice looking unit. [laughter] >> So again, and these were taken obviously before last weekend. So out at West Senior High. Um take a last look at those lights. This is the last picture of that you'll see because
they're gone. >> Okay. Every time I drive by, I'm like, they're still there. >> All the all the old lights are gone and down. The new lights are working. The left turn signals are working. Um, >> everything's in place. The old poles are taken out. The guywire that was stuck in the middle of the sidewalk's gone. All
that stuff's gone. So, of >> course, you wouldn't know with all the snow over it anyway. >> No, you wouldn't. >> But our we are making sure that the sidewalk is plowed all the way out to the roadway and that Rob's taking care of that. wolf
>> and stuff. So, but yep, the lights are working. >> Seems like the furer has died down considerably. >> Had any complaints, haven't >> I'm sure something with the arrow will need to be adjusted and we'll we'll respond to that. >> I know I had a couple people just go, it's nice to have a left hand arrow that
detects me. >> It's pointing left. >> It is. And in all directions. So, >> yeah. You know, >> I can I pull up the traffic on on this at least once a week and watch a cycle through the morning, cycle through the afternoon. Um, and it seems to be moving
pretty fast through there. You know, that whole segment, if you put it on an eight time speed on the camera, it playback and you can watch it going and it takes 15 minutes, 20 minutes, empty that place right out. >> That's great. And great to see the
sidewalks this year. Oh my gosh, what when taking my kids to school and watching kids truck through the snow and icy roads, it was always terrifying for the kids. So >> parking lots and across all the traffic and >> Yeah.
>> And we'll be back at it again next summer. >> Yeah. >> Yep. Good stuff. >> Good. Just when it's all died down, you're going to sleep. >> Sure. >> Well, we're going to fix the other half. It'll make it better. It's the other half. So that's what we said before. >> And people don't pay attention and they're going to be like, "What are they doing now?" not knowing.
>> Why are you redoing the way you just did? >> Totally. I can't wait. >> You just did that. What was the matter with it? >> You just going to modify it. >> Yeah. Maybe we should send out a a memo to the West families or something
before. I know. I know. We will. >> We will. >> So, um I put in here some updates as it relates to West Middle School uh music classroom renovations. So, we're in a really good spot. Um we'll be going out to bid. Remind me, Paul. It's real soon. >> Yeah,
>> because we just had the 80% review drawings. We sent them back to them. >> I think I think we go out, I don't know, two weeks maybe. >> Um, and we give a a enough time throughout the holidays um for contractors to respond to it. So, one of the things that I just wanted to bring
to your attention was budget. Um, overall, we have $14 million for music and I've been working very closely with Chad. In fact, he has been phenomenal um with helping uh compromise, understand what's really need, focus on instruction, and making classroom space
better. Um this one we were really really hoping to avoid an addition and we just couldn't. Um so we do have a 1500 square foot addition, which is the choir room. Um so our budget's a little bit higher than what we had anticipated for this portion of the 14 million. I'm not concerned about that. Neither is
Chad. Um but it is definitely needed. Um, this is, you know, one of the oldest spaces. The program has grown exponentially. And when we talked about, um, if you could go back, Paul, sorry. Um, we talked about the, um, storage uh,
issues. And I my pointer doesn't work. >> So, >> down at the bottom there, >> do you want me to >> Yeah. >> So, this this is the band room. This is the orchestra room. And currently in in between were practice rooms and and an office in here. So, that's been taken
out. This is all storage, instrument storage for band. And then out here in the small theater area, we've expanded this out, pulled it out, shortened the stage area up a little bit that was in the front of it and created more storage in here. Um, and these spaces for this
was current storage space and we've expanded that into more storage for band and instrument. The orchestra room down here, right next to it was the choir room. >> All right. Well, we've taken the we're going to take the risers out of the choir room, the permanent ones that are
built in there, and create orchestra instrument storage in that space. And that and that's where the addition comes into on the U. >> It is directly across from the library. >> Right here is the library, the media center. In here, right outside of that
is the new choir room. That's the addition that's going on the building. Then we're creating a a bigger little bit bigger space for the learning center, moving the school store over back to where I think it used to be at one time and then creating another
conference room space in the upper corner of the library. >> Just curious on um acoustics with the choir room being next to the library. Do they have to do like extra >> Well, there's a hallway right here that separates the two.
>> Okay. than that. So, >> so you're opposite >> that addition is in the courtyard. >> In the courtyard is where we're building. >> It's not wall to wall. >> Okay. Got it. >> Media center hallway courtyard is where the new one. >> I see. I see. I see. Okay.
>> There is acoustic treatment going on in all of the rooms. But yeah, I didn't realize that bumped out into the courtyard. I got Okay. >> Yep. >> I think I knew that. Yeah, the the easiest thing to do with this project was for the band room and
orchestra room to not make those rooms bigger per se, but to remove all the storage, which gave us more classroom space. >> So, um that's what we've done. We worked very hard on the number of storage units we need to also accommodate maybe some future growth so that we don't pinch oursel in the next 10 years by not
having enough. Again, it has really um Chad has really had conversations with teachers about making sure they do their inventory, making making sure we're um getting rid of assets that are no longer uh viable if we have a lot of expenses for repairs. Um so, it's it'll it'll be
a nice refresh. Um acoustic treatments are going in each of the classrooms. Um the teachers have been um 100% part of this process. They're very very pleased with where we're at. Um the small theater does get just a smaller a little
bit smaller. Um but there was no concern from the principal theater or any of the music. >> Good. Good. Okay. Cuz they originally I thought asked for more of like backstage or green room space or something with the theater.
>> I don't remember that. That was >> that was more that was more for Well, that was Lars, but >> that was Lars. Okay. I thought here they wanted something to the small theater, but if they're happy and they're okay, >> they they're all 100% behind this. And what happened really was they didn't
lose the stage. They lost the space on the ground for chairs between the stage and the first riser. >> So, it was really just stacking a bunch of chairs for audience members, which they don't do big events in there. >> Okay. >> Yeah. And Christine briefly mentioned
the the instrument repair and that was a big piece of the storage picture for this because right now they're storing them in racks out in the hallways and and there's a lot of money they spent repairing instruments because of the way they're stored right now. >> So they did a lot of work on studying
how to properly store instruments and and mitigate some of those damages to it. >> One of the other focuses too was improving uh supervision and sight lines. So, if you'll remember going down that hallway, there was a lot of nooks and crannies and some big open areas.
Um, we've really cleaned that up so that it's one hallway with classroom doors. Um, there's a little bit of a nook going into the small theater, but um, it it's much easy for supervision purposes. >> Um, since I was in one of the art
classrooms yesterday, are we doing anything for the art program? I know we've talked a lot about music. Is there any requests for something for the at West Middle School? >> Yeah, that was all done. >> We did I like I said, >> we moved them from the outside building
in and we renovated the interior space. >> You'd like to see it sometime. It's pretty nice. >> The entire wing. >> Yeah. >> Okay. I was in one classroom. So, >> yeah. All of that, right? >> Pottery. I mean, stainless steel sinks, the whole all the way through there. Okay.
>> Just thought I'd put a pitch in for Somebody hit me yesterday. [snorts] >> Question. >> Yeah. I just So that the 14 million here that what we approved earlier for secondary music renovation is still >> it still same. So everything's the same. >> 2.5 for this and what 14 million? [clears throat] >> Yeah, this actually is probably going to
be 3.5 to 3.9. >> Um but again, I've reviewed that with Chad. We had some initial renderings for some of the schools that were kind of excessive. So I I can't say for sure towards the end of it. Um that way you might not mean need more money. I think it would end up being in the next bond
anyway just based on when we can actually get to the work. Um, but we all agree this is necessary for the best instruction at school. >> So maybe next month then this estimated cost here can be 3.5. >> I didn't want to change it until I informed you what was going on. >> Thank you.
>> And when we get the bids, we'll know when we actually get bid. >> Yeah. This budget. >> Yep. >> I like to give you a heads up before I just change it and have >> I appreciate that. I like this table, too. I've said that before, but I still like it. >> Yeah. >> All right. Um, are you done, Mr. String?
>> I am. >> Okay. Sustainability, Dr. Ven Wagner. >> Okay. Yeah. Um, we were kind of few but mighty um in our last meeting. Um, but a couple key items for you. Uh, we have uh across the district there are three buildings that currently have solar
panels. Um, one uh Westwoods. Um right now uh Ken O'Brien who's one of our facilities uh uh supervisors um has worked on that and that is up working you doing fine but the other two um are
uh Central High School and Traverse Heights they are not working correctly. Um and and when I say correctly not at all >> um so what uh we needed to do is we needed to have an assessment done of what it would take to fix them. Um we've
worked with uh Keen Energy uh locally uh and we um fortunately uh we were able to get a grant from Cherryland Electric to um they have paid Keen Energy Solutions to come and do a full assessment of those to be able to tell us exactly what
needs to be done. Those are um interesting enough both of these both of these right now are in the in the Trevor City Linton Power um jurisdiction. Um, so our our plan for the committee is once we know exactly what it's going to take to get those working, updated, and
online is to write a grant to uh Trevor City Light and Power um to repair those and get those up and running. >> I know exactly who to talk to. >> I know you do. And we have and we have we have a board member of TCP on our committee as well, uh, Suzanne Tobin. So
really excited about that work. And um you know one of the things we're talking a lot about is as these projects are done in the future of having some way to have you know a clear maintenance you know plan and and and funds to be able to do that a part of the fundraising
opportunities um with that. So that's a key protocol thing we want to put in place of if we do some of these things in you know in the future how is it that it's maintained and doesn't just break and doesn't work for a certain period of time anymore. that that's the challenge with um sometimes we get grants for
things and then there's no operational plan to maintain or >> take care of it or fix it in the future. >> And then uh we had a first draft of um a full 1.0 sustainability plan that we reviewed. We're going to work this month
to get that tidied up and my plan is to bring that first draft to the board. um I will bring it here hopefully in January and then to the board for input and thoughts on it. Um some just key highlights are that um we have every
school will be going through and and becoming at least a first level uh Michigan green school um a part of the project. Um we have some things of looking at a few pilots across the district for different um opportunities as well. Um and uh some key data
collection things that we just don't have data on um to be able to see what are there um and even some policy advocacy things um that the the group has specifically dealing with lunch and what we're allowed to do. they recognize fully. Tom Fredus is a part of our group
to recognize what, you know, food-wise, what we have to serve, what we can't just, you know, give away or not give a kid. I think that's the one that, you know, they were surprised at that under USDA, in order for us to get reimbured for a lunch, a kid has to take certain foods even though they may not want it,
you know, and so um it's not as simple as, well, can't we not just do that? No, we can't. But >> you can't take it back if they don't eat it. And you can't >> it it gets thrown away. And that's not universal to us. I I had a school visit in California a couple of years ago where I watched kids get their lunch and
every single one of them take the drink and throw it in the garbage and throw it in the garbage and throw it in the garbage and throw it in the garbage. But that's the realities of what the USDA component was there. So we're going to do a little study with that and the group wants to be able to have information to advocate with policy
makers at the federal level if there is ability for change. So So again, that'll be in that plan. And so uh plan on bringing that to committee and board in January. >> I know that well the DDA was implementing a composting program. Do we
do a composting program at all? >> No. And it's something I mean we have um Monasuri does um and it's something that we've talked about again there's some labor intensiveness to that but um one of the things this group has been very steadfast is is what can we do to
empower students? Um, so I think that that's something that we're going to continue to talk on. The 1.0 are things really to get started. I think that that might be a 2.0 in the next level after the first year and we get our environmental groups going and kids, you know, working, you know, on how can we
one of the big things is is like if we can get kids to change practice, we recognize it's going to be done from a bottom up from student advocacy. And so getting our environmental clubs, those those kids to work to work with even our younger kids and a mentor component of
um you know of uh of some of the sustainability activities, recycling, composting, those kind of things. I think that's something that they want to tackle more after a first year in a 2.0 kind of plan. So >> all right, uh finance.
>> I don't really have a finance update. Um we don't have any new information. We're currently working on um after count day information and making sure we have all the staff placed and all the vacancies accounted for. So, we'll be bringing a budget amendment to you in February. I don't anticipate it looking too
different from the original budget um which is good news um because um we actually thought it might be worse and it's not. So, >> but there's the 31A sitting out there as you all know. So, I've informed all of
you on where we're at with that. Um, I uh I didn't hear anything back from my board, so I did yesterday go in and check mark the box for acceptance of the money. And then depending on the outcomes of the the statewide lawsuit, um we'll know that hopefully mid
December, um if we win in either one of the courts, we only need one of the two. Um we'll move on just as we've checked. And if not, we'll have a special board meeting and have a discussion. >> We have until December 30th now, >> correct? at least to resend the correct
>> and and that will be enough time for us to be able to modify the budget amendment to reflect if we have to take more money out of a balance. So, >> can you remind us how much money we're talking about with 31A? >> About a million correct Sandy? >> Yeah. 1.2 >> 1.2 million >> and that's with carryover or not carryover?
>> No, that's straight up. >> Straight up. So, we're spending more. We plan to spend more around 2 million I believe in this year for those positions. >> No, that was the previous year. you looked at the previous year which had a lot of carryover. >> I see. >> Yep. >> And and it used to be that the
allocation was higher. It's gotten a little bit lower um with more restrictions. >> So that 1.2 covers all those positions. >> No, because now some of them are no longer eligible. So for instance, Patrick's position >> in the past was eligible under the money. >> Right now it is not eligible under the
money. >> What else in there? So the NCAA I mean the community action agency, the counselors >> that that that had to go that as well. that had to go right now to 31A >> from at risk and so they are in our most at risk building. >> I might ask a question about where that later as if if need be.
>> We're not there yet because we don't know the money. That's where we're going to have to do some conversations, but we had to commit to the um to the NMCAA folks. So 31A is is what we were able to, you know, commit. That's about the only thing at the moment we've committed really 31A. Um Jesse and Dan have a plan
on where that is, okay, from that. But this is a big kind of like you know shell game with this on where it lands for us to determine where the rest of the pieces land. >> Mhm. >> So this year we did move Patrick to general fund. Last year we had to move some of our school uh security leaison
because they didn't qualify last year. So they were moved to general fund last year. Um so it's it's unfortunate. It started out being uh pretty open to the district discretion on how they spent it between mental health and safety and security and now it's pretty prescriptive.
That's the problem. When we finally get that language, it has little changes on what your allowable expenses are. So year to year, you have to look at that and getting it so late. >> Are we able to see like this body, the three of us? Like cuz I saw those allocations for last year. I haven't
really seen categorical grants or know where to find them about this this year that we've approved back in May. >> So in the original budget, it's itemized. Um >> so I can go in there and see that >> by category. So it's by function code. Yes.
>> So you would see it by instruction by um >> Yeah. It's not as specific as what was shared with us as far as Patrick the NCAA the community agency. >> There's a lot of documentation there for that. >> Can we see that for all of our
categorical? >> We've been and we've been asked from the board to not micromanage to that out. I'm just I mean I think it will >> if you have a specific I'm happy to you know show you you know and then I'll >> be asked to make a decision on whether to resend our decision. Um I I'd like to be as informed as possible about where
because I have no clue to be honest and people are asking me like where is this million dollars or $2 million? What does it fund? What is it going to fund this year? And I I don't I'm like I'm on the board and I have no idea >> and we don't yet. Uh well we do because we just approved the budget in May this
year >> but that was assuming we would have the $31. >> I need to see what we estimated for this year. >> We have all of the grants itemized as it relates to the total amounts in the original budget. So you can go look at fund 13 which is state
>> money. You can look at fund 14 which is federal money. And it lists every single grant we get in the total >> dollar will be in there. Um, >> it doesn't go down to that level that you're talking about 20,000 account codes. >> Well, we saw it. I'm just getting it. We We It was shared with us for last year. >> Yep.
>> So, I guess I'm asking could it be shared with us for this year? >> Just for that one. 31A. >> I guess. Yes. >> Yeah. >> But we don't have it yet. >> Uh, okay. >> We can tell you what we would like to try to do, but >> we guessed or what we estimated on. I think what he's saying is can we do we have some kind of a
>> normally if the budget was done earlier we would >> but remember we had to create that you know with dollar amounts and not exactly what the expenditures would be because it came so late >> and maybe it's a mute point depending on what happens in the courts but I I would like to see that if we do have a special
meeting on >> Yeah that's no problem. Yeah, you know like I said if you have a specific like I we have we have thoughts right now of what we're thinking. >> Sure. you know, that we're putting through, but like we're like if this and maybe and not, you know, like >> be helpful for me to answer questions in
the community since I'm on the finance committee and I don't really know about the finances of what we're talking about to be honest. I >> Well, I think in fairness though, I mean, between our delayed state budget and then trying to plan on, you know, I mean, I think there is a lot of there's been a lot of confusion. So I don't I
wouldn't I mean like you know I mean there's just been a you can only budget on what you can try to assume from previous years but then they change. I mean this is all coming from the state too. >> So I mean I don't for community members to hold us accountable when the state
can't even figure it out. I mean I think um I mean I understand if we're going to make a decision based on something that makes sense. But I I think to dig down to that level when we don't even we haven't known >> at that point though I'm happy to give the thoughts on what we're thinking for
the 31A and 31A. >> Perfect. >> I think that's what you're looking for from that aspect and and we're trying to debate that right now and then or do we go hey we're going to ask you to give us more fund balance to be able to cover these things >> right or or you can ask us for our input maybe if you want.
>> Yeah. Yeah. the challenge. So both 31A and doubleA are not grant applications where you actually say how you'd like to use the funds. It's a categorical number and we won't get our at risk final allocation till when Sandy >> August >> August. So we won't we typically will be
very conservative on what we do with that. Um most of it is staff and as you know we haven't laid any staff off. Um, so that could potentially impact general fund if the allocation doesn't come through. But that's why we're very conservative. So if we get 1.2 1.4, we
might just allocate a million. We know sometimes that creates a carryover situation. The problem is if we don't know our allocation until after our books are closed, it creates >> Yeah, I get it. I get all that. I guess I'm just if we're going to be asked to vote on to turn down $1 million, I'd like to know what we're turning down
>> as far as relates to people because we're not talking about hardening buildings with the safety money. >> We're talking about people. >> Yep. >> So I I guess I >> And just in past and and I don't know if this helps or doesn't help or whatever, but I I mean a specific instant instance
had to do with like our Eastern. We had or not just Eastern, but we had uh classrooms that were had a lot of kids in them and we got a lot of emails and conversations from the community. And so John came to the board individually and and I don't know if you were on the
board or not on the board, but to say, "Hey, we're going to have to pull from our fund balance if this is what you want to do. You have to make that decision." >> I watched that. That was 4 days before school started last year. So I I wasn't on the board, but I'm aware of that. And I think that's if that's where we're headed, and I get we probably are with this deadline.
>> We are. And it's a strange we're not we don't let anybody off, you know. So we're having the staffing. It's just a matter of which show it comes from, you know, and that's the reality. And so that's where but you know, that's why I've kind of as we've gotten into this said board, are you prepared that if you know the not that it'll be fun balance,
you know, and I think the board's given me that direction that yeah, we're going to maintain what we have, you know, at least for this year and then in a year if we don't have it, we're going to have to make a decision, >> right? you know, but you know, the reality is is we don't >> we don't have a lot more of anything. I
think 31A is the one um that you know, we ended up a little bit and so Dan and Jesse are taking a look at the thoughts right now of okay, for some of the the goals based on the strategic plan, what is it that we want to try and invest in to be able to raise student achievement and do something? >> I mean, that's exactly where my go. So,
it be very it's going to be a tough decision on the three seven of us. >> It will be it's a horrible decision. Yeah, it's a horrible people the people part and it's always after the school year started which is just >> yeah the impact is great. >> I think that um >> especially when you're talking about
mental health, right? >> This is why I I was insistent on like we need to try and do something, you know, and I'm hopeful that the judge agrees. [laughter] >> Yeah. >> So am I. >> Yeah. Yeah. >> All right. Um district purchases,
anything you want to highlight for us? >> Um nope. I just wanted to make sure that you were aware of the change that'll be coming to the West Middle School renovation budget. Um, other than that, I don't really have any updates. >> Okay. >> Thank you. >> One last question. I just
>> Sorry, but I and you don't need to answer me now, YouTube, but I'm just curious when we as a district or as a state >> um started providing our elementary students with laptops. I'm just looking at March coming up here. >> Does anybody know what year that was?
Has it been like 10 years, 20 years? >> It's probably been almost 10. I feel like I >> be longer than that. This is my sixth year. >> And I was be just after co >> time flies. >> I mean, uh, the Chromebooks have been in the elementaryaries for a long time.
They may not have been onetoone. They might have been shared on carts, but they have been. >> I can ask Evan. I'm curious. >> Yeah. >> I You know what? We went one to one in co. >> Yeah. >> It was 2020 or 2021. Yeah. >> Because we needed to send them home with students and we were barely scraping by
with spares. So, we decided to go to one one. >> And the only reason I ask, I mean, there's lots of national news around screens and classrooms. I'm just curious and I get it and we're not alone and I'm sure we have one to one across the state. But I just >> as we look because that's a big
investment coming up. >> Yeah. So >> I mean yeah that's the weird thing of kind of co it came out of it that there was funding from the state to do that you know specifically. So um >> there's there's so many more things than just a a student working on it in a
classroom. It helps with testing. I know our CKLA has some materials that students can do on their own at their level. Um so it it has really evolved more than just accommodating for co um working at home. But there are you're
right. There's a lot of conversations. We're talking about it. So >> it's coming up and that's why I like that table. >> All right. No more. We don't do second public comment. So I guess >> I have one more item if you would humor
me for a second. So um I just wanted to try to get some guidance on. So for central grade um we have talked in the past about um evaluating um AC. I'm I'm looking for guidance on we we have had um internal meetings um to talk about uh
multiple systems. We've met um specifically with Keen Energy to get their feedback and I'm trying to figure out what what's the best process to bring this to the board forformational purpose. Do we start here? Do we just go to the full board? Um we're about ready to share that information and get some
feedback from the board. Um we have cost estimates. Um, we know it'll cost um now for [snorts] installation. We know it'll cost long term. Um, I I mean I would say whatever I mean, you know, having had this conversation of air conditioning on
our second story buildings for a long time. Um, you know, obviously the whole board to be included. So, if it's easier just to bring it to the whole board and that way you don't have to >> twice. Yeah. >> You got a couple different options for what that could look like. you know that
um and just >> yeah we have the the cost of the options for installation ongoing maintenance how it affects the site and um budget >> well it seems to me there's three options there's no AC there's equipment
that's adapted to be AC compatible and then there's full AC right >> yeah but there's multiple products so we we were asked to look at geothermal and so you know some of those sustain ainability uh committee concerns and going all electric. Like we've been
analyzing all of that. So, I'd like to try to get in front of the board and I didn't know if you wanted it to come here first to see if I had enough information before we went to the full board. >> We can do it here if you want to get some initial impression and whether or not the questions are answered.
>> Are you comfortable with that? I think this goes back to our being efficient with committee use and but I I I would I I'm with Erica about a committee as a whole and I know we don't like using ad hoc committees but this seems like something as a community of a whole like because this is a $55 million
this is a massive project. Um >> so I I and that's where if it would be helpful for the three of us to give you but I would probably just kick it to the committee [clears throat] as a whole. I I mean one of the again one of the rationale of subcommittees like finance is vetting some of this stuff and if we
see an obvious series of questions that don't have answers to them >> at least you're aware of that before you take it to the board and the board can assume that it's been vetted at least one stage >> and we generally do that I think this is one of the unique ones it's just it's a
behag [laughter] you know they mean like everybody you know you're going to get input from different people thoughts I mean on all of it. Um, so I in my mind it is a full board. You know, >> it's it's obviously a full board. >> It might even be, you know, it might
even be, you know, with between this the central gym. It it might even be a study session. I mean, just go through all of it that way. The whole plan, the all of it. Maybe that's where the board maybe it's something we bring up in January at the organizational meeting how we might want to go about that. >> Yeah.
>> Well, and in all honesty, I don't know that it just affects central grade, right? Because we've also talked about our other buildings that have set two stories and what is you know I mean like if you're going to do it for central grade then it's probably going to affect monastery and eastern >> well and that's a decision for the
future like again maybe the next bond planning of what do you want to start to do >> but that's what I mean on it like yes it's a central grade conversation and that's great but I think it's also going to trigger conversations about our other buildings and >> it will and you know and and you know and again standard you know of like you
know how you want to do it I and all those kind of things. So at least you get some kind of thoughts of yes in the future when we do projects for any second or third story building we want to consider or you know those kind of things. So >> and I'll have a lot of operational recommendations and I'd like to ask the
board to consider a policy with set points if we have a lot of AC. Um we really struggle sometimes when we have an area that has AC. We used to have board policy with set points that were like 74, but we'll still get requests for people at 72 that are hot and they want us to come deal with it. And we
don't currently have a policy with set point. It was just kind of one of those things that as we went through this big change of policy that we didn't spend time on. And I'd like to talk about that >> because it does become a challenge trying to um meet every individual's
need versus having a standard of look if it's at least 74 degrees we're not going to come and address that for individual people. So that those are things still part of sustainability too. like at some point, how much are we going to spend on on comfort and individual comfort?
>> Well, and I'd be curious, too. Didn't we pilot at Eastern this past >> Yeah. >> fall? And so, it'd be interesting just to hear some feedback on, >> you know, how often, how long, how much, what were the c, you know, and not that was the purpose >> and not to that me as a board member
needs to dig into that level, but just interesting when you start to think about those portable units, you know, um, >> efficiencies and things like that. So, and again, individual comfort. >> It's going to be really important conversation for the next bond when we start talking about when to do that.
>> And I would I would be prepared. It's ultimately a curriculum question, too, because one of the reasons, maybe I'm an old guy, but one of the reasons I've always thought about air conditioning compatibility is if we want to go to year- round schooling, it's very difficult to hold school in summertime.
Not saying we're going to, but if we want to, we've got to have buildings that will accommodate it. And so the question is like are the portable units suffice? Is it something in the future the board wants to try and set a standard for? You know, is that geothermal? Is that regular air
conditioning? Like those are all the kind of pieces that we said when we got to central grade. >> Yeah. >> We would, you know, hash out. >> Yeah. >> You know, >> well, and if you think it's better in a study session, I mean, I'll leave up to you guys. Well, I just I wonder too like what what is the board going to want to see to be
able to I now that we have information, there's not going to be a whole lot of time for decision- making and so do I need to bring people in to for presentations? Do I need to bring all the consultants we talked to to share it themselves? >> This is my point to see like for the board to even see the whole central
grade plan. Like there are a couple that were on the committee, but I kind of feel like, you know, like it might be best in like February, March, you know, somewhere in there to just take a >> I don't know, Saturday morning and just go through the whole thing, you know, and so that the board can see the whole
enchilada, you know. >> I would love that. >> Yeah, I think it's a study session. I really do because one of the things I don't want to have happen is be four years down the road we decide we want to go to at least pilot your own schooling and find out that central grade school
wasn't compatible and now it's another $10 million to retrofit >> and that's what I want board members to be able to ask I think it'd be good to have the engineers you know and architects here and be able to answer all those kind of questions and just trying to do that in a regular board meeting we all know that gets tight and it gets long it gets late you know
that's why I feel like it might be best to Like I said, take like a Saturday morning or a Friday morning or something and just go through central grade and have conversations. >> Mhm. >> All right. >> So, so my my my ask of board members is
in January when we talk about meetings and set the calendar. I think this that first study session that we generally kind of plan late for of I think this would be a great one for the first one. But >> I think so too. >> And the sooner the better just because
we can react to it faster >> and budget is a concern with that. I mean I I only had 50 set aside in the original and I'm at 55 and and I'm pushing it. They're still higher than that right now with their budget. So we're making decisions along the way.
>> All right. We are at the end of another finance and operations meeting. >> Um >> I move to adjourn the meeting. Second. All those in favor say I. >> I. >> Opposed. >> Have a good day. Good day.
>> Thank you.