Heat. Heat. Thursday, May 28th, uh board finance and operations committee call this meeting of the board finance and operations committee to order. The committees like to welcome the audience. Viewers may watch live board committee
meetings on online at tcaps backboard. Recorded meetings may be viewed on demand at the same address. There is no public comment. Um procedural items draft committee meeting
minutes from April 30th, 2026. Can I have a motion to approve the meeting minutes as presented? I move to approve the committee committee meeting minutes as presented. >> Is there a second? >> Second. >> All those in favor say I. >> I. >> Opposed.
We are rolling here. Um extension of 31A resolution. Christine Thomas Hill. >> Yes. So you might recall when we originally had a resolution to accept the 31A funds, it was very specific to
the 2526 school year. And at that time we had indicated that we'll need to um when we approve the original budget for 2627 we'll need to do a new resolution to say that we can spend those funds in 2627. So that's what this is.
>> All right. Any questions on that? >> No. I move that the resolution in support of extending the 31A be placed on the June 8th regular board meeting for discussion. >> Second. >> All those in favor say I. >> Opposed.
Motion passes. Uh bids and services or purchases curriculum middle school science. >> Yes. So, good morning everyone. Um you should have a copy of the memo in the meeting during the packet for this formal recommendation from our curriculum and instruction team. Formal
recommendation went to board curriculum committee on Tuesday this past week. Um and is and was approved by the curriculum committee to move forward. Um so we are looking for approval from the board finance and operations committee um to approve the costs associated with
the purchase of myar which um includes the teacher and student um licenses and materials um as well as the non-consumable lab kits from Kendall Hunt which is the sole source provider of those lab kits to work in conjunction with the mystar curricular resources.
Um, this will the cost is $97,349 and that is for the five-year implementation of this curricular resource um in all of our sixth through 8th grade science courses at both East Middle School and West Middle School as it is a required course in each of those
three years. >> Well, you did a great job on Tuesday, so and as did Jesse. Um, and I appreciated learning about the process and how much the teachers were involved. Um, so and I assume that we've all done our
due diligence and this has been budgeted and allocated for this in the general fund. Um, I also want to recognize Erica for nudging our colleagues on committee to actually formally recommend this um to the board. I think that's important. Um, so with that, I will uh move that
the purchase of the middle school science curriculum be placed on the consent calendar at the June 8th, 2026 regular board meeting. >> Second. Uh just a quick question since I don't sit on curriculum. This is a renewal of an existing curriculum or a change in curriculum? >> Changing curriculum.
>> Yeah. >> Okay. And it's five-year commitment then to this curriculum. >> Yeah. >> Okay. >> Yeah. They um and thank you again for Tuesday. They had a we had a really in-depth discussion about um just h how like Ty said the process and um they
piloted some different programs and then all landed on on my my star. So um yeah >> I don't remember this so forgive me if maybe you do. Um Tia's motion was to put on consent calendar. Did curriculum also say consent calendar or it's a
discussion item? curriculum said move it to the full board. I think consent. >> Okay, >> I'm going to put it consent, but if somebody wants or whatever, they can always executive can move it. >> We can always pull it off.
>> I'll double check it, you know, if that's let me just ask this. The motion's great, you know, but if for some reason executive, >> you know, there's a there's a discrepancy, we'll let executive make the decision. >> Sure. versus discussion or consent. Yeah, of
course. >> I mean, just as a philosophical point, the the role of these subcommittees is to sort of allow the board to trust the decision- making that's gone on and some of this vetting. >> Yes, >> yes, I agree. I will tell you
there there may be a couple small ones, but generally curriculum like purchases go on as this discussion item just for the public on what it is. >> Yeah, you're right. But again, >> and I think to to Erica's in the curriculum's defense, like there's no
written I'm looking at the the agenda. There was no written recommended motion. >> Correct. Um, and I don't remember what Erica said, but I do think it's really, really important for this committee that is closest, I think, to the mission of teaching and learning to formally
recommend curriculum and all the processes embedding and >> and I think to Scott's point about what is I mean, I hope that we'll flush that out with this new what is the point of committees. Um, I think one point obviously is to inform the board. Um,
and and so I appreciate all that and I thought Beth and Erica and Josie asked wonderful questions. >> So I don't really feel my need to ask those all again and I feel if a community member comes to me that I'm prepared to answer about that process. >> Right. >> Right. >> Yeah. >> I'm fine with consent but if exec
decides to change it that's fine too. >> Fair enough. Thank you. >> I can't remember. >> And we do get updates from both curriculum and finance committee members. So there's where we can at least talk about it at >> I'm good with it. I just wanted if there's a point of difference that I >> because it happened before. >> Yeah. >> Last month.
>> Well, >> well, I'm trying to be ahead of it. >> Yeah. >> All right. We have a motion on the table and a second. All those in favor say I. >> I. >> I. Opposed. >> Motion passes. Um, where are we? Capital projects.
>> Elevator upgrades. >> Uh, yes. So the district is required to upgrade two of its elevators uh basically because of new um standards and regulations. The state of Michigan has adopted the ASME national standards
for elevator safety. So the Central High School SEC car elevator and the West Senior High office car elevator both need to be brought up to uh the new door safety standards. Um, so along with those requirements, the two elevators are near their the end
of their useful life and uh most of their parts are obsolete. I can't even talk. Sorry. Um, but along with those um, you know, we can't really find the parts anymore. So, the modernization portion of this work is going to upgrade the elevator machine. It's going to go
from the hydraulic technology to using a electric gearless machine that uses steel cables instead of the hydraulic oil pistons. Um, these units are more efficient and uh don't require an extra machine room. So, sorry, I don't know
why I can't talk today. >> This is this has been on our radar for a while. Um, we had bond money set aside for it, so it's not a surprise. >> Yeah, I remember these conversations. Just curiosity. So you're the you have to remove what is currently there with the oil and the pistons and replace it
with these cables. Okay. So and then um and then if there are problems in the future there are parts for this new system. Correct. Yes. Okay. >> It's a lot more efficient too because the ones that are that currently you have to have a completely separate machine room and you don't have to with
the new one. So going forward using these standards is just better for the newer buildings and stuff too. So, um, we are asking to proceed with Coney for the modernization upgrades. Um, they do all of our services already, but they,
um, we would utilize the Omni Partnersh Cooperative. And, uh, so the total would be, uh, $289,85. That does include a 10% contingency, and it's coming out of the capital bonds funds.
>> Perfect. So, with that, I move that the elevator upgrades be placed uh I'm sorry, that the elevator elevator upgrades for a cost of $289,99.85, including a 10% contingency, be placed on the consent calendar.
>> I'm going to second that. I also have a comment and a question. Um because I I was kind of curious about the I didn't realize the national standards. I didn't read it close enough. Um because I was going back at the bond priorities um that we have laid out in pre-bond planning. So just to be so this has been
part this was a priority >> and the West Middle elevator is that still functional or are we using that? Does that need to be updated? >> I noticed that was a priority on the list. >> It's not currently in need of upgrades but it will need it. It's we're thinking
we'll be able to hit it in the next bond proposal. And just to be clear, the the bond prioritizing list, pre-bond, that that list is still pretty solid. >> It's flexible. We make changes based on if new standards come out or if something happens to not meet the useful
life we expected it to. Um, but we had a chunk of money for elevators. Yeah. So, >> Okay. Okay. >> I remember this discussion because of the ad administration building. The elevator was like >> that was a big part, right? The elevator almost cost as much as the building was worth.
study session and I also remember West Middle elevator came up and and again like we all have access to the prioritization of the pre-bond planning. We can all see that and so these actually weren't on on that but I'm fine because things change and I understand that we have to be flexible with
>> and some of this is just under um you know we do the allocations facilities technology and so not every single item is on that list because it falls within facilities. >> Yeah. And I guess as a governance point of view as we look at the bond as a whole like you know bids are coming
going to come some of the big project bids are coming in design is still in flux and I just want to make sure and I know we are but I just want to reiterate that we're looking at this as a whole >> um and going to follow through with some of the promises we made. >> This was a code change too. This is this is an enforcement
>> standards and I get that right. So things and then Ran pointed that out. So I think that's that's >> and we have that happen once like drinking fountains right. Yeah. So now we have to have filtered drinking fountains that you know we didn't get enough money from the state for in the mandate. >> It's kind of an unfunded mandate, you know, and it's like boom. >> I'm ready to vote. Scott,
>> well, I had one quick question just in case and and I don't know that I'm going to. This is not an ADA requirement. This is a life safety requirement that they change. Correct. >> Right. That's correct. >> Yep. >> Okay. So, and it is kind of ADA as well
because if the elevators aren't upgraded, then we can't use them. They'll lock them out, shut them down. So, >> right. But I mean, it wasn't precipitate. Okay. >> Um, all right. We have a motion on the table with a second. All those in favor
say I. >> Opposed. >> Motion passes. We are in lightning round here. Um, okay. The Central High School greenhouse, which is >> finally
>> the agenda. New to the agenda. Yes. They u this was bid a year ago. Um, and the uh it was started with a grant that was awarded to the school for a greenhouse, but the grant only covered the
the the greenhouse itself, the the kit, if you will. And so when we bid it, um, there we realized there weren't enough funds in there. So we put the project on hold, gave the money back in the grant that was awarded, and then they reapplied for another grant that
included more funding to cover installation and some of the other work that needed to be done to actually install the greenhouse kit. So, and that's where we're at right now. We went back to the biders u that submitted
proposals to us on the original bid and asked them to resubmit a proposal. Um we got two of them back. The third one, Grant Traverse uh Construction uh is just too busy right now to take on uh
this project. Um, so we did get two uh two renewed proposals uh after this and we're recommending that uh we award to the uh which is the original low bid on the project to recctor construction rci
an amount not to exceed $235,132 and that includes a 5% contingency on this. Um it's pretty straightforward where it's going. we know where things are to feed out to it. So, it's a 16 by30 aluminum and polycarbonate kit and
we've added some of the things that we need on it for uh power, water, u data connections, and that kind of thing. >> Physically at Central High School, where where I I I know we've talked about this. I just can't remember where. Is it behind the library over
>> Well, kind of behind the library. It's in the courtyard between F-wing and the music building. Okay. >> There's that open courtyard there. Yep. Yep. Yep. >> Sit right there. >> Right by the So, the science right there. >> There's a tunnel that runs just along the west side of that courtyard that
we're going to run all the power and data and water lines from. >> Okay. >> To it. >> Two quick questions. Um I'm assuming this is Chris Richtor Recctor Construction. They're local. >> Kyle. >> Oh, it's Kyle. Okay. It was originally. Okay. Just wanted to make sure that
we're local. Mhm. >> And the greenhouse is an integral part of the curriculum for the sciences. It's not a vanity. I mean, I shouldn't say vanity. >> I I know that there is a plan for teachers to incorporate curriculum with the greenhouse. I can't speak to that
detail, but I know there is a plan and they have a couple pretty excited teachers that are ready to go with it. >> Okay. I just want to make sure there's an academic >> and honestly just go I mean uh just having been in that science wing it's pretty um they're trying to make it into
a greenhouse in which it's not. So like there's just plants and grow stations like all over in there. And so um I'm sure this is going to help uh just to kind of streamline that and hopefully open it up to more teachers to use it in
their curriculum. So, >> and this has been a long time coming and and I think I want to recognize Emily from the sustainability committee for helping us find. >> She sits on the Allen Foundation that has helped, you know, to be able to secure the funds. >> So, thanks to her. I believe she's a TCAP's mom, too. >> Correct. >> Yeah. So, I I mean, I just want to state
that um I think the programming aspect as we education moves towards more experiential learning, hands-on, project-based learning, like I'm excited for that. I think we're ahead of the curve. You know, we've seen bills in Lancing currently with former Governor Snyder talking about um more experiential learning and I think the
example he gave was a hydroponics um greenhouse downstate kids learning the science. So, so uh I assume that's where we're going. It's fine that we don't know right now, but I I'm I'm pumped for it. I I'm excited. I'm glad we're going in that direction. >> Um wanted to also thank the Allen
Foundation. Can you give us sort of a quick explanation of who the Allen Foundation is? Not really. >> Okay, fine. >> Um because it it it's really kind of a discreet, you know, thing. It's a my understanding is it's a family fund of um I I believe a deceased family. Um and
so there is a committee that's put together. Um but I will tell you that Emily has said that that that she believed this is the largest grant they've ever given. >> A >> and they're local or they >> um regional >> regional. Okay. I just wanted to thank
them for the donation obviously. Okay. >> So, I'd like to I move that the Central High School greenhouse project be placed on the discussion calendar uh for uh June 8th um for a total amount of 235,32
that includes a 5% contingency um of which 200,000 uh is a grant coming from the Alen Foundation with the remainder coming from general fund. Yes. And I'd like to put that on discussion because of the the grant uh
>> I think it's nice to acknowledge those people. >> That was a really long uh motion. Okay. Do you want me to tighten that one up? >> We'll translate it later. >> I'll second that motion. >> Whatever it was. Um right. >> All right. All those in favor say I.
>> I. >> Opposed. Motion passes. Items. Capital projects update. Mr. swing. >> All right. Try and do this without turning my back to you. >> It's okay.
>> So, over at uh these these photos are about a week old now. So, things >> progressed uh beyond this, but uh >> it it's shocking in one week. I'm like, "Oo, I should run around and get updated photos." >> It's all down now. It It has It's all
down last week. So, new gym floor is going in. Uh there's a lot going on at Glen Lumis obviously with train doing their work and uh and that these are the new mechanical units sitting on grade outside the building. There's some here
and there's some in the main courtyard. Uh this is one of the typical classrooms at Glen Lumis. You can see the covers going over the new piping uh along the ceiling, the new units on the on the floor under the windows. Um, and then at
the front of the teaching stations, there's a teaching station connections are on the left hand side of this photo. The new uh technology is the uh monitor. Those are 86 inch diagonal touchscreen interactive monitors that go in. So, we
don't have uh projectors and screens in the in these classrooms. Uh, Sin, you should recognize this. You walked in this morning. I show this because this entryway is basically complete. A little bit of work around some of the windows and frames to do
yet, but the roofing edging is all done. Trimming it out. Uh finishing up the landscape. Um pile of concrete will be gone out here shortly. >> Parking lot's complete. Looks great. >> Lots done.
>> Parking lot so new and fresh. >> This is the addition out back coming along. It's beyond this again. >> Yeah, it's already closed in all the way around. >> Closed in. >> And that addition is for what purpose again? >> Curriculum instruction. Superintendent's
office. >> Superintendent's office. All that. >> So that's John's abode and Christine. Okay. >> He doesn't get the whole thing. >> You should. I don't have an office right now. >> I know. He's being a really good sport about just
>> our car in this in this room. So, so and this the delivery area is all paved out behind Sabin here. Now, >> while we're on Sabin, why don't you I mean just for the public that we did have an incident here that's now being
remedied and because rumors are out there and that is covered by our insurance. Is that correct? It's part of it going to be >> part of it we'll have to take care of. But um yeah, with that uh rain about a
week ago on Monday, we had a 2-in rain in 20 minutes. And it led us to discover that we had two restrooms and a janitor's closet sink that were connected to the storm, not to the sanitary. And so when the roof water
came down through the rain conductor, it backed up through the >> through the toilets and that >> and those were newly done with this construction. >> They were done with the uh print shop. >> They were doing the print shop and >> Wow.
>> and that. But so that's what why you couldn't go that to the right when you came in. Yeah. >> To the building this morning. That's where it was all dug up, repaired. >> It's been repaired. Uh we're just waiting for the floor to be report back into there. >> Huh.
>> Good catch. >> And while you're on it, do you want to just sort of tell us what happened at Corte? Because I doubt if you're doing an update on Court. >> Uh we're looking into some things at Corte. Cortade was uh the victim of a lightning strike and it um fried the
well pump and the uh fire alarm panel out there. So we're under a fire watch right now. We have staff that walk the building at a regular interval. >> We have fire walkers out there. >> We do uh to uh meet the necessary
requirements so that we can occupy the building. It's a firewatch requirement. So they uh what's the interval they walk? >> Half hour. >> Half hour. >> Every half hour. >> And we're looking right now to how to either replace that panel or repair it. >> And again an insurance claim on that or
is that coming? >> Yep. >> Okay. The well pump's been fixed. >> Just wanted to make sure we were up >> temporarily fix. It's a temporary fix on the well pump. >> It did a number on that building. It really did. >> The fire p the whole fire system is
going to have to have a total uh upgrade. >> So, we're working on quotes. We have one quote. We need another. So, >> what are they coming in at? Just total $150,000. >> I would say double that. Wow. you can't find parts or a replacement panel to put
back in. >> So, when you replace the panel, now you have the situation where the devices throughout the building don't talk to the panel. >> So, then you end up having to replace the devices >> and then you have to bring it up to code >> and then you have to bring it up to
code. The new requirements are voice, not just strobes and horns, but there's voice that goes along with it. We need to add add uh pole stations in every classroom that has an outdoor uh egress a door in a classroom.
>> Strike pool. >> Yep. >> Yeah. >> So that's basically what we've just done at Glen Lumis. So they're touching a lot of classrooms. >> Wow. >> And back to Glen Lumis, we anticipate that we'll be ready, whatever we're doing, they'll be ready by September for
occupancy. Correct. >> Before that. >> Yeah. They they really want to be out of that by like June 15th. >> They have other jobs for the summer. So that's their target. >> Oh, >> train is going to move on to other schools. They're working on u this boiler here and they really want to be
done by June by June 15th when approximately when school gets out so that they can start at Silver Lake and the other buildings that need to do. And we're scheduling with with facilities moves of uh teachers and and stuff from central grade to Glen Lewis,
>> you know, way ahead of >> way of the start of the school year. So, >> end of June. >> Yeah, >> that's good. Gives the teachers some flexibility in when they want to set up their classroom. So, >> so continuing on, um this is the end of the building here, the snow melt. Um,
you probably saw the piping out there laying in it right now, ready to go. Just waiting for the concrete to pour over at West Middle School. U, this is the renovations area. They I really like how they've corded cord cordon this off
with the fencing and the system. The foundations are going in or are in. Again, this is will be cold footings, foundation walls ready for the addition.
Uh the brick match. This is did I think they did a pretty good job. We had to pull brick from different samples and that had them put something special together so we could match the existing brick. >> Cool. Once you get the mortar in there,
it'll it'll really match up well. Out at West Senior, uh they've gotten started already on lot C. They've closed it off, uh fencing it in. >> Um and they're Okay, I'm I'm not
They've already pulled the light poles, pulled the foundations where they were at. We're trying to get the milling machine here as as soon as possible. They're milling machines are like those combines that you see that travel across the country doing fields.
>> They just travel across the country milling all over the place. So you you get in line for those machines to come and we're trying to push that ahead so that we can get that mil and recompacted and paved and get it back to the school
as fast as we can. Thank goodness. >> So, you can say on that one, >> well, since we've done a lot of behavior modifications, the routing out there is not going to change. Or is it? >> So, when
right now for the summer, we're only going to have the bus loop at the entry here and then it's two-way traffic. We're still going to come in here around and two-way traffic along here and then exit here
>> just for the for the summer. >> Basically, the new area. >> No, I'm I'm talking about for the school year. >> The school year, the entrance is going to be here and the routing is going to go on the outside all the way around. >> And what's key about that is now for years the issue and I learned this that
you know by having an inside people constantly walking across the road and there have been many people hit. across time. So now by going along the outside edge, people are parking inside, you know, and then walking and so you're not walking in front of the flow of traffic.
That's the huge part that's different. That whole the whole parking lot on the east side is going to be moved up to the sidewalk along the outside edge of the building there. >> And will it be two-way all the way around? It'll be one way. >> One way to maintain the one way. >> Okay. >> Once we get back uh to the school year,
it's just the summer is the temp to be able to use the building in the summer. Yeah, >> we did a a study on two-way and there were so many pinch points that I I think it would have backed up traffic more than anything else. >> So, lot A and B are going to be open and
accessible all summer and we're, like I said, we're pushing to get lot C done prior to July um as fast as we can. We've got a temp entrance that we're going to have to do because when they redid the snow melt on
the west entrance to the high school, the guy that poured the concrete, his saw cutter came back and cut through the pipes. So, we're going to pull that out and redo that this summer. They're going to redo it this summer. And you can see lot F, lot D, lot E, all
that's going to be closed once school gets out. uh and access from Cedar Run Road will be limited to getting to the baseball athletic fields out there and that you won't be able to come in that way and go all the way through. >> It'll be nice. The roundabout in the
back's going away. It'll be a T >> with a stop sign. So, >> signs are going up out uh off of Cedar Run. >> Oh, that's good. >> You don't get people in their stock.
That's a lot. See, that's going to be clo. It's closed right now. The fencing's up. >> Barricades are up. >> So, that access of Cedar Run in the school year will be back open again. That Yeah, >> everything will be done. >> Okay. Just
>> hopefully it's not as close as last year. >> We didn't have markings or anything. We barely finished it in time for school to start. This should go a little bit better because we're starting early. Once seniors were done, we were able to take a lot Oh, okay. >> Yeah, it was actually it started this
week too because they had track meets. They had a big track meet that pushed them on beyond a little bit, but and this is uh out at Carlile. Again, this is there's been a lot that's
gone on since these were taken, but u this is the area where the fieldhouse is going. >> Is this your drone? Do you do you take the >> technology technology? >> Ah, that's cool. >> Yeah, it used to be Thomas. Um, but it's
Ryan Manette now that goes out and does those for me. I know I could get Larry to do it, too, but >> it's a district. >> That's fun. It's cool. Gives a good overview for sure. >> Do they expect to be under roof by winter? >> No. >> Okay. So,
>> no. The steel structure will start in September and uh they'll go through the winter. It's normal. It's what they they often do. >> So they'll have to this queen or whatever they do to >> they won't get that far. >> I mean in about springtime is when
they'll have it enclosed and then roll, >> but they can work through the winter. >> They do. >> Okay. >> That's it. Well, thank you. >> Thank you. All right. Um we are on to
sustainability committee report out. Dr. Van Wagner. >> Yeah. So we met um you know as kind of an end of school year um meeting. One of the things our you know to make sure to clarify our sustainability plan um it's a calendar year plan. So as we work
through our Michigan green school work that is we're really still at the front end of that application were submitted in March. And so we're just, you know, starting to, you know, embed that work into with a lot that'll be going into the second half of the school year. Um
we had the chance to talk to our student representatives that were um in the meeting about um a big chunk of the work that is to take place with the group is for our sustainability committees to meet and each adopt an elementary school
to start some of the uh initiatives that that are about practice, student practice. um such as you know the couple we're going to pilot with metal silverware versus plastic about not just throwing it away you know and and and a
lot of those items um or you know in the food line if you know you're not going to eat something you know don't take it but you know from that element or if you if you do have it that you know Tom has a system in place to be able to work with food rescue from that element um so
Tom's working through a lot of that and the conversation with, you know, how that would work with kids. And so, um, so, you know, a part of our food program, there's things that kids do have to take, you know, from that element, but making sure that, um, there's a proper way to do it because
you can't also just give it to a kid that might have a food allergy. So, um, Tom's a part of our group and is going to work with those, um, advisors for the kids to do it. But again, the the the group's mantra all along has been about what can we do with our kids to lead um
so many of these initiatives. So, um that was really good to to be able to talk through um looking at um some things to the future of you know, we've talked about recycling. One of the one of the challenges we've had is a little bit with GFL. Um we we haven't had a a s
a sustained representative from them over the last few months. um their person left. So um Ken O'Brien who's a part of our facility staff is on the committee as well. So we're trying to look at you know what's you know what's possible there of you know what are all
the the things that they may help to contribute in education programs that GFL has. Um so just really trying to now look at what are all of those those pieces that we can have our students uh do. Um so we're excited. We'll meet back
up uh in August just before school starts um to make sure that we have our kids kind of prepared and mindset of of what we're looking to do and uh we're excited to to start that work back up in the fall. I hope GFL um will come back around as a
as a good partner because I remember like when my kids were little, they took a field trip to the facility and it was very impactful to see them come back and >> realize how much garbage and then but what could be recycled and how that whole process works and it really kind
of put ownership on my own personal kids to >> understand that process. Like that's kind of a cool thing for that age kid to be able to do. So, it'd be neat to kind of >> we've got some things planned that's in the 1.0 like um you know, each of the elementary schools to um create a
project, you know, that they do and then, you know, come up with some kind of contest for the winner >> um with that. So, you know, that'll be >> that'll be really empowering much of the Michigan Green School applications at each of our schools that submitted. Again, we were the only only one of two
districts, Hasllett being the other district, that all of our schools um have uh completed the application. Um and so, you know, doing the application, starting the work's great, but it's doing the work of the at least 10 items that it took, you know, to qualify to make sure that those are being put into
practice in place. So, we'll continue to do that, but appreciate all the work of the committee. And uh again, I know we're excited to get back started in the fall. >> Good. Thanks, John. All right. Any other questions? Finance.
>> So, an update on um current 2526. So, um we're bringing our final amendment to the next board meeting um as well as the original budget for 2627. So, this is currently what 2526 looks like. Um I want to start off by just identifying
the items that are um potentially a pretty big swing in our variance. Um this totals about 1.4 million. Um, as far as FTE left over at the secondary level, um, one of the issues with this being such a
high amount of a possible positive v variance is we have to budget as if they're going to spend it June 30th because we don't know for sure if they will or won't. Um, so secondary FTE um, >> by they you mean who? >> Anybody that is allowed to have carryover. So this the secondary sites
can carry over total staff FTE. um the curriculum department um we allow them to carry over because they have a multi-year plan that really needs to have that in their process. They have a lot of curriculum adoptions coming up and so this is planned in the next three
years for several curriculum adoptions. The uh maintenance department, we've ordered a sander truck. We don't know if it'll arrive prior to June 30th, but we need to have an expense item for it in case it does. And then um maintenance contract work. Um, as you saw in the
curriculum, we just approved science curriculum. If it doesn't come in by June 30th, that's a positive variance to our budget. So, I just want to give a a summary of why sometimes our variance is a lot higher than we estimate at 1.5. Um, this total here is 1.4. And there's
other things in a lot of different account codes that um, we haven't identified because it's not as obvious as these. So, when we're looking at the final budget, we are asking you to approve a $3.5 million draw from fund balance. We typically have a variance, a
positive variance of 1.5. So, that was would leave us with a 2,00 $2 million draw from fund balance. I just pointed out 1.4 million and a positive. So, if none of that comes out of the budget before June 30th, we would be sitting at a $600,000 draw. And with all our other
20,000 account codes, that still could be a balanced budget. >> Good. >> But that's why it looks like we're adopting a draw from fund balance. And sometimes we don't end up doing that. >> But what we approved in February with the first amendment, we approved a $2
million draw. >> Yes. This is um this is not different from the original or the first amendment from the first amendment. It's a final. There's a lot of background things that changed as far as account codes and understand >> different revenues, but >> I think you explained that. So, but just
largely the same from what we approved as of today in February. >> Yep. >> Just explaining that if it doesn't come in in June, it might show as a explain like last year we added a little bit to fund balance and we projected a draw.
This is why it happens when we have so many account codes. If things don't arrive by June 30th or people don't spend money and they're allowed to carry over, we can't predict if they're going to do that or not. We have to budget and assume that they're going to spend the money by June 30th. >> And and just remember of a $120 million
budget, you know, that varies all those accounts >> 32. It's really, you know, it's not a lot that >> could, you know, that could get spent or not. So, >> but it's also based on this slide that you've got up here right now in terms of
the revenue. Correct. >> Um >> our assumptions based on the budget. >> Well, this is the um so this is original. Are you talking 2526 or >> Yeah, this is the current fiscal year. >> Okay. So, that is a real number. >> Yeah. >> So, um this here is the draft 2627
original budget that we'll be bringing to you in June. As you know, we don't we still don't have a a budget from the state, but we have to um approve our budget before July 1. So, we're doing that with assumptions. Um these are our projections um revenue and expenses uh
and a 1.9 fund balance draw. And here are am I going the wrong way? Must be sorry. Here are the assumptions we use. So we are expecting as of right now a 49 uh student decrease overall at the secondary level. It's mainly I think at
the the high schools. Correct Sandy? Um I'd have to look at them. >> So um that's the current projecting projection based on our missionbased budget process. Um there are still changes obviously with uh schools of choice and things like that that we can't necessarily predict but with the
best information we have now. We're predicting 49 students left. Um 31A um the 1.4 million we are assuming that we will get another allocation from 2627. It appears to be in the proposal. So that was an assumption on the revenue
part and the other categor categoricals are remaining the same as 26 is um as of right now we talked about the foundation increase all three proposals are the same at 250 which would leave us at 10,300 per student and again um we've
been pretty solid for the last 20 plus years on the $ 1.5 million positive variance >> and and I believe the Senate just passed their version of this yesterday or or Tuesday and all this is great. Um, my
only comment, I mean, and I misspoke during the study session about 31A, right? And and it caught me off guard when Josie said we're we're dropping. But just to be clear, um this is the allocation and we learned how we're going to invest or the ideas
administration how we're going to invest in this upcoming school year from >> student leaison, coordinators to to counselors to >> but I just want to like there's more behind the story here especially around carryover. So, just as we think about um
cuz you know what we decided last winter that we we now have in excess of $2 million and that and I know that's why we did the resolution so that we can spend that this >> this coming up fiscal year >> and I guess my point is because I heard Christine mention it during the study session and and this is just my personal
opinion. Um, but and I've mentioned this to John, but I I would really encourage or at least think about investing as much of this 31A money into people, studentf facing humans. Um, not to say that doors are hardening aren't important, but there are other buckets
that we if if possible that, you know, around infrastructure. Um, and and personally, I'd like to see options come to us. Um, that's just my opinion on on that. But I I and I understand now why cuz we we budgeted 1.5 million this
year. We know where it's going next year. We don't really yet know until we meet next in a couple weeks how much we plan to spend. I haven't seen that yet. 31A. >> We shared a lot of that in the study session with the people. >> Well, with the people, I didn't see a number though. And I and I don't need to
see a number today. Um, but I'm just I and again, uh, if there are needs for hardening and doors that that the capital bond or other buckets can't fund, fine. But if we can invest in people, um, uh, I' I'd really like to
consider that >> and and I will tell you that I feel we've gone as far as we can with that with keeping sustainability of those people. I can't honestly tell somebody you only have a job for a year or two years, you know, to do that with access. I understand all of that. I understand
and I'm just making the point that as long as we're saying we're doing the best we can and here whether it's the school success leaison with and you know with the community action agency >> um uh you know because we really you know this is the first time we've talked
about the 26 27 and I get it like you know this isn't our job you know per se to provide direction. So, this is just my time to just say if there's more we can do for people because we know the connection between safety and relationships and school connectedness.
Um, and I'll leave it at that. >> Well, part of the the big part of the plan is four to five new staff. Um, that's certified staff. Um, the other part of it is trying to maintain the con counselors we already have. So the last
um last year's amount for the regular amount, not the extra, does not cover all of the counselors that we had in the year prior. So this the onetime money will pick up the extra. We're also holding a couple FT FTE to sustain the
four new people in the next year. So we are projecting a a $500,000 carryover and we've added four or five people, $600,000. So that right there is a lot of it. Um, and then the excess of
counselors, I think it was 200,000. >> And I don't need to get in the weeds right now. I just wanted to make >> level. I want you to see >> mention to that to John. But and and again, I I'm not saying we don't need to invest in doors with this 31A money. Um, but if there's other options to do so
while recognizing sustainability and allowable uses for 31A, I believe we're in on the right side of this decision to and I think our kids should benefit. Not much of it will be used for um infrastructure. >> Okay, great.
>> But I do also go to John's point that if we're going to hire quality staff, we've got to be able to make some kind of commitment to them. And the trouble with this money is it's always on an annual basis that you even know if you're going to get it. So, >> but that's all money, >> you know, for a school budget.
>> I just think we've done it. I think that, you know, with having the additional money, I think that it it gives us an extra year. You know, we're able to by carrying over I can go to somebody and go, you know, I can promise you, you know, maybe three years out of
this where I could only do two before, you know, with it, you know, from that point. So, >> the challenge is that's not even you can't hire a full-time um teacher union person and say you only get three years job. That's not how layoff and >> I'm not I'm not arguing that. I
understand the constraints and I I just wanted to make the point so your comment Christine that not one of of this is going to infrastruure >> majority of it is going to instruction. >> Thank you. >> And and just uh just on that note just you guys have done a really good job of looking at what we have, what we're
going to have, what we might have and and putting it together to say putting money towards people. I mean, honestly, like I just look at our increases over the years and our um people that we looked at where we had gaps and trying to fill that because we know it's
important. So, thank you for all that. >> And even on the general fund side, we're taking a risk by adding some staff to uh eliminate some splits. So, you know, we've added more than just the FTE and 31A and and that's on um John and the direction from the board.
>> Yep. >> Yeah. And I don't Ty, I completely agree with you philosophically. I I just think it's a I want to make sure that it's noted that it's a complicated matter because it's a lot of moving pieces that you try and keep going to make that kind
of commitment. So, but I agree completely. I'd rather put it into people than product. >> Yeah, we're focused on curriculum instruction. >> All right. Um, nothing else on finance update? >> I don't have anything unless you have any questions. Um, I did notice that the
governor has signed in the law the extension the snow day forgiveness. >> Yes. >> I don't I don't imagine that had any impact on the budget. Did we certify? >> No. >> Okay. >> No. But, you know, at this point we're in a good spot. Um,
you know, I'll tell you, I get a little nervous with the Corte thing because we had to close an additional day at Cortaid, but with her citing the bill, we were good, you know, from that standpoint. So, um, so you know, it's, uh, it's, um,
you know, you wait every year to kind of know where that is and >> right, >> you know, and so it it's good to be able to give some definite, you know, things to our folks. So, >> and the fight between the governor and u, speaker hall in terms of the money that's been
held captive on new projects, does that affect anything at DK? >> No. you know, we're still, you know, I will give you um and I' I've told the board a little bit in updates just uh you know, still kind of struggling through the housing project. Um you know, of trying to get exactly that
nailed down. We the the the group we've been working with, the nonprofit, kind of came at us um they had some staffing changes and came at us with a change in the in the amount of cost that was drastic between four and $7 million more than was planned. And so, and the real
issue is is that um in Blair Township, they don't have sewer infrastructure. Um and the cost for that was just way off compared to when they went and re-evaluated it. So, what we're trying to do is stay true to that. Everybody
still likes that area near Blair um and that. So right now we've had some conversations with the Olson Foundation um on some property on Renie School Road right around the corner from Blair Elementary um that it's just on the edge of Garfield Township and Garfield
Township has the water and sewer infrastructure and also yeah uh the earlier this week Garfield Township passed some tiff funding for housing that could be attractive to the developer that could help the catch that
cause as well. So, still working on it, still grinding on it, going slower than I'd like, but you know, I'm still optimistic that that thing's going to happen. Um, but like I said, we got throwing some curve balls here this uh um spring that we didn't see coming. Um,
pretty frustrated with the uh um the nonprofit developer we've been working with, but um fortunately, we have an advocate, Tony Lenty, um that works at MISTA. He's really in the top of their their management team. um he's been able to really kind of work through us and
all of it and assure us that the $5 million is still available. I'm of the mindset we really need to get it spent before the end of the governor's term, you know, and so we're working hard on trying to do that. So, you know, I'm I'm hoping to be able to talk with Brad Olson again um the next couple days and
see if we can get something landed with that area. Um and as soon as we can get a shovel on the ground, the better. John, did um curiosity if a community septic or community well has ever been looked at on that property? >> So, there's water there's water to we
put water to Blair to the elementary school three years ago, four years ago, >> you know, two years as far as the school, but from a sewer standpoint, >> they they have no real answers. Um, so everything's septic. So, you have to So, that's the problem is you literally have
to put in septic systems for each you're required to do duplexes. you can't do like threetory multi, you know, multif family, you know, so that's an added cost from what, you know, most like if you look at the projects that have been done in the city recently, like the Anukica one and two, the two that just
opened up, they're they're a very structured design of like a three-story of one and two-bedroom um apartments. Um and so that wasn't allowable in Blair at all. So we had to do um single family duplexes and each had to have their own septic system.
>> Okay. I and and you know just there are certain developments in and around that have these community septics specifically for those reasons >> and that's what the idea kind of was with it but the infrastructure you know for that alone was like3 to5 million and so if you're able to just bring an
existing you know sewer in and tap so the property they're doing Cherryland Electric's building their new headquarters on this property with Olson Foundation sold um on Renie school road >> um right across from the Blaine farm and fleet So they're bringing sewer and water in already. And a part of the my
understanding from the Olson Foundation is Garfield Township, a part of the planning is requiring them to do a multifamily, you know, piece of this development that we could fit right into. >> So that's kind of our hope at this point. And if we didn't have all that
infrastructure cost, it puts us right back to where we were originally to in the cash stack that we're in a good spot. Now you add in that the tiff and everything has been approved by Garfield Township, but we weren't expecting that. That's kind of a brand new development. >> So that could help the cause as well. >> I'm surprised they won't make a
variance. Like in all honesty, >> it would not. I I personally sat and met with township supervisor and all of it >> and they uh they were just they said we don't have the any infrastructure to do it. We don't have an ability to hook you up. We're already over over maxed on
what we have for our current station. Um, and so, uh, >> yeah. >> Okay. Okay. >> Bum. I'd really, really, really like it to be right on that property with Blair, >> but it's just from a financial standpoint. And we've talked with philanthropy, we've worked with secure
um, with Rotary Charities, we've talked with community foundation, everybody. And like, you know, they're they're all in for helping, but and helping get some like um, um, philanthropy investors the way this works. So they take a lower rate of return than you normally would on money, but they're like, "It's just
too big of a lift to try and do it." Like $7 million. >> Okay. >> So, >> okay. >> So, that's what we're working on. >> Well, I appreciate the update. >> Yeah. I mean, I appreciate the update, too. It is certainly disappointing. I think about when the governor came and had a big press conference. I So, I'm
looking at the resolution we passed last year authorizing North Ed to do such and such. I assume like when you say we they're still very much they are the fiscal and lead in the >> 100% 100% >> and that's this is fine in this resolution. >> It is it is
>> okay. Thank you. >> All right. I guess that's all my questions there. What about district purchases? >> Yes. So the document is in front of you. Um we've got the elevator uh and middle school curriculum. Uh West Middle School
furniture does not need to come to the board. Um, we have money within the contingency of the whole project. So, that won't be coming forward. So, we're going to cross that off. And then next up is the big central grade in July. It's out for bid currently. >> July.
>> And how are we bidding that? Is this basic site bids? I mean, I assume there's different categories of bids that are going out. >> Yep. Yeah. >> We're using a construction management firm, so all the big categories are separated. and we've got some alternates in there just to get uh pricing for some
things we'd like to do. We're not sure how the bottom line's going to come in. So, we want to be able to have the choice to be able to accept alternates, >> but when the bids come back, we'll have a rolled up number at least to know what in the macro. >> Yep. Yep. >> Okay. >> And as a reminder, so we do have um an
alternate for a different um using a >> hybrid >> a hybrid uh heat pump um natural gas system. So, um, I met with, uh, with TCLP a week or so ago, um, going back and forth on some different data right now.
Um, I do have some meeting with some of the folks in the community that came and ask about that. I have set up for, um, I believe tomorrow or Monday to be able to just, you know, inform them where we're at, looking at, you know, all the cost of what infrastructure is, um, payback
costs, all of that. So, I'm continuing to work on that and um you know, we should have all of that well figured out to be able to give the board, you know, I'm I'm essentially going to take all the information I've got and give the board, you know, essentially my take on it on where it all is so the board can
then make some informed decisions based upon the options that are there from the bids. >> But the biders will have this information prior to them submitting their bids. >> Yeah, that is bids are on the street at this point is an alternate. So we know the true cost of that system.
>> Okay. So that feedback from TCLP has gone out to the biders too. >> No, that that has nothing to do. So that's the design of the system that's out for bid. >> The TCLP information is financial information on ongoing cost >> that and so you'll be able to have your infrastructure cost. I'm going to give
you some different scenarios of possible, you know, uh, of long-term, you know, cost of usage, you know, based off of gas, electric, all of that. And you'll see, okay, based of all this over, let's say, 15 years, this is what the amount you would save or it would
cost you. Here's what your infrastructure is going to be. This much is more than this system. And you guys will have all that data to be able to make an informed decision on what you want to do. But it's all predicated on certain equipment requirements to get that payback and the bids the equipment
requirements are all speced. >> That's all I wanted to know. The biders have all that information for their >> alter and TCL's had based on that you know uh Decam gave our architect gave some information about that. So I've been working um with Colin to go through all of that still. I'm sent an email
this morning, you know, trying to get all that data and I'm going to give you the best informed because, you know, the reality is is there's a bit of a get there's still going to be some guess work and all of it because nobody knows the market of what electricity costs and and natural gas costs are truly going to
be 10 years from now or five years from now. >> I don't know in 10 minutes what it's going to be. But I but but we're going to give you some different scenarios based on national experts based on uh inflation you know different scenarios for you to kind of see best case scenario worst case scenarios here.
You'll know your equipment. The nice thing you're going to know your actual equipment cost. We're not it's not going to be like a a guess. It's you're going to have the bid for what the different systems are and then you guys will be able to set make an informed decision. >> Okay. And again, if if and if you have
an interest in, you know, a group from a philanthropy standpoint, get involved, you'll know, you know, some numbers, all of that. >> Okay. >> All right. Anything else on district purchases? >> I don't have anything. >> Okay, we're down to public comment
number two. Seeing no public comment, um I would move that we adjourn the meeting. Second. All those in >> favor. I superseded here.
>> Thanks everybody. >> Thank you.