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It's an operations. this committee to order. The committee would like to welcome the audience. Hello audience. Viewers may watch the board live board committee meetings online at dcaps.net back/board. Recorded meetings may be viewed on
demand at the same address. Any public comment? No comment. All right. Um, draft committee meeting minutes from the August 28th, 2025 meeting.
Uh, we're at the approval of the draft committee meeting minutes from the prior meeting. Are there any changes to the prior minutes? If no changes, >> no changes. >> Hearing no changes, meeting minutes will be presented and moved on and moved to the next item.
resolution in support of storm water management plan. I defer to Thomas Hill. >> So um I'll let Paul give a summary but as it uh relates to this new requirement. So we are required to have a storm water management plan. It's called MS4 through Eagle. Um Paul's done
a lot of research talking to other school districts throughout the state. Uh it's been working with the city and the county. Um and we are required to have the board adopt a resolution as part of this plan. Um, we have had our legal team review it. They had no issues with it. They were kind of surprised
they hadn't heard from any other other school districts, but they didn't have any issues. There were zero changes to it. So, Paul, can you just explain the consultant you've been working with to overseen this? >> Yes, we uh we uh hired Arc Environmental Group uh to do some work on this for us. Uh they've done work for many other
school districts and municipalities in the state. Um what it boils down to is we have a a new regulated area. This is a new area regulation for Traverse City. It's it's other other locations statewide have already done this. So the
>> extend census correct once your reaches certain population then it require >> 50,000 uh in population in an urbanized area. The purple on the screen is the identifies the regulated areas within uh our school district. Uh the black
outline is the TCAP school district on the map. Um we have uh 10 facilities on six sites that fall within the regulated area uh that require permitting. Those are the ones listed on the screen there. Uh the Glen Lumis, Thoroughby, Central
High, Eastern Trap Heights, Traver City High School, East Middle, Cherry Null, and uh West Middle Monastery. We also have nine other uh properties within regulated areas but are not required to have permits because they retain all of the storm water on site. We don't
discharge any of it. And then we've got um u obviously a handful of other properties that are not within regulated areas or part of the regulated areas. So we do not need permits for those. So these are the areas that we're required to have permits for. The permit has been
submitted uh in a draft form. It's in review at the state level right now. And >> is this where the eagle? >> This is where the eagle and the uh the board um I lost the word.
>> Resolution. >> Resolution. There we go. The board resolution is part of that uh permitting requirement. >> Um what are the are there any financial implications to this? Because I know Trevor City has um serious storm water issues going on.
>> Well, we had to hire a permit fee >> and permit fee, >> but and part of the reason we're not partnering or teaming um with the city or the township or that is is because of some of those costs that would uh be in
our way in front of us. So we're not automatically with this part of a solution that might be a municipal solution for the city of German city >> as no we're on our own. We have our own plan. We actually talked to a school
district downstate that um you can join with your county or city and he's had several conversations with both and attended several meetings and they did ask us to. The problem that was recognized downstate was they put additional regulations on top of what's required in the plan and that does have
an expense that is completely borne by the district if you do that. So everybody recommended the attorneys and the consultant and this other district downstate that already went through it that you have your own plan. >> It's called nesting. And um one of the
other reasons is we'd have if we did a nesting arrangement, we'd have the city to work with, the county to work with, the township to work with, and when you nest with a group or a municipality like that, they hold the permit. So then they can basically dictate changes and
requirements to meet the permitting. And whereas if we hold our own permit, then we do our own maintenance, we do our own monitoring, management. So there's I mean there's really nothing we can do about this. I mean it's a it's
a compliance that's okay. >> It's completely related to census. I it's existed. We just have never been um susceptible to it because of the census population. >> And I just have a curiosity about the monastery west metal. I thought we had our own retaining ponds with both of those schools.
>> We do, but there's it steps down and eventually it feeds into the the wetland that is around it. So it discharges. Okay. >> And and the whole thing is once you put it into a pipe and then it discharges, that's what
kicks this into gear. The permitting requirement once you put it into a pipe and then that pipe discharges somewhere else. >> Okay. And everything that we've done prior, we've gotten permanent works with worked with Eagle. Anyway, this is just more of a plan of maintenance and monitoring.
>> Okay. Well, I won't dig any deeper, but I know the city at least estimated they need to spend a million dollars a year for the foreseeable future just to bring their system. And if we're tied into that system, I was just curious. >> We're not tied in in a lot of places.
>> Well, anywhere. All right. >> Um, so you're looking for a any other questions? >> No. Okay. Um, I would make a motion that we move this on to the full board on consent uh for
approval. >> Second. >> Those in favor? I >> switched up the rules. >> I was just rolling with that. >> Well, roll it. Let's pretend like I didn't make the motion. Um,
all right. All those in favor say I. I. opposed. All right. Mahogany Foundation donation. >> Katie Cubish. >> Yes. So, um we're pleased to announce that Mahogany Foundation for the second year in a row has awarded SSN with a um
a gift of $20,000. Um it is the second year. Last year they um awarded us with $10,000. If you're not familiar with the Mahogany Foundation, um it's a local private foundation. and um it's led by Dan and Meredith Falconer. Um they started it in 2003. Um Meredith shared
with me last year that um the the focus of it is community initiatives, but uh when they started having kids of their own, they recognized the need for youth wellness within our community and they kind of shifted their focus to um to children. And so um we are pleased that
it's the second year that they've awarded that test. It'll have a huge impact. Um, last year we used some of the funding to provide the 11 carrying closets within the elementary school buildings. Um, and this year we're going to use it for basic essentials and then for our our winter gear popup, which
Julie and I worked on a project yesterday and she found a great name called the winter warm-up. So, we're going to start calling it that. Um, and so that'll be able to help us provide. We have a lot of coats left over last year that were donated at the end of the season, but we do not have any boots.
And as you all know, those are very expensive. So, we'll be um outfitting students with that by appointment only. It'll be first couple weeks of November and students and families will be able to come here and shop for those items for free. So, thanks to the Mahogany Foundation.
>> It's amazing. Katie, is that all new stuff, new things that you offer or do you take some donations? >> Um, it's a little bit of both. >> Gently used. >> Yeah. And thankfully, kids love to thrift shop right now. So, some of the kids that come in like that, but yeah, gently used and brand new items. We
served about 300 kids at the back to school popup. Um, and we just in the first month of school, we've already got over 150 requests for shoes and things that we didn't hit during that popup. So, we we purchased brand new for them. So, >> Okay. Got it.
>> Feel free to bring in anything you have at home. It's >> Well, I've got some. That's why it's exactly why I was asking. I'm sure lots of people do. So, >> yes, they do. It's wonderful. Yeah, teen items are a big thing right now. So, baggy sweatpants and >> t-shirts and Yeah.
>> Well, thank you foundation. That's definitely amazing. >> Do you That's That's very nice of them to do that. >> Yes. >> Um motion to move this on on Do you consent or do we want to be able to talk about this at the board meeting? >> I'd like to make it a
discussion item. Yeah. Just to honor the foundation and make sure our community hears Motion to move it on to the board on discussion. >> Second. >> You made the motion. You had second. All those in favor say I.
>> I. >> Opposed. All right. >> All right. Thank you again to the Mahogany Foundation. Um bids and services of purchases facilities. Uh ran. >> Yeah. Good morning. >> Morning.
>> Yeah. So each year um our facilities department we go through and uh do an evaluation on all of our custodial equipment just to help identify um the pieces of equipment that have either surpass their useful life or um just
become cost prohibitive to continue trying to make repairs on it. Um, we also run a preventative maintenance program through our provider to have our equipment serviced a couple times a year just to kind of help extend that life expectancy
and also um identify issues kind of early on. So this year we have uh nine pieces of equipment uh most of those being either floor scrubbers or carpet extractors, excuse me. Um, these will be
purchased from Imperial Day through our omni partners purchasing committee or cooperative, excuse me. Um, and then per our standard procedure, we just added a a 10% contingency to this purchase and you typically you also evaluate
while things are at buildings, what's being used, what's not being used. If something's being used too heavily, you swap it around. So, it's more than just taking a look at the equipment and the quality. Yes, once usually once we we bring in new equipment, we do a lot of um kind of swapping and moving around.
Um some places have way more tile than they do carpets and and so yeah, we're moving things around and making sure that they're getting used. And if they're not getting used, we're trying to figure out what the what the reason is. you know, it could be that it just isn't serving that building very well or
um it's deteriorated to where we we didn't know. So, >> and then do you try to sell the the the pieces that you're retiring or or do you kind of wait in the district until they die? >> It typically we use them pretty hard. The cleaning equipment gets used hard.
So, when we're done with it, >> it's it's not worth much. So, Okay. Got it. That brings up a point. Are we making an effort now on new construction? Are we doing tile? Are we doing carpet? Are we doing some hybrid of both or classrooms?
We typically do LVT. Uh it's a vinyl tile that does not require waxing. So, just clean it with water. And some of the machines that facilities buys just basically clean with water. We don't wax
anything anymore. No. the new stuff. >> But no, we don't put carpet in classrooms right now. We put >> maybe the music room. I mean, it it's there's particular rooms that require um carpet,
but very rarely do we use it if we don't have to. >> Even some of the main offices, which um actually we put carpet in the main office at Eastern, and when we went to Monasuri, they're like, "Can we have tile?" Like, it just gets way too much wear and tear. As you know, later on when we go to replace carpet, just a
replacement of carpet one for one is not a bond expense. It's a repair. So, it was pretty thoughtful of them to consider that knowing that >> you know 10 years down the road if it starts to get pretty worn, they likely won't get new. So, having tile in there
is really helpful. >> I'm sorry. LBT. >> All right. So, are we set to move this on to consent? >> Yeah. >> Yes. Yep. Um >> I move to uh move uh I move uh to uh
approve to consent 92852 with the 10% contingency uh under the consent calendar for the full board. >> Second favor say I opposed. >> Thank you. Informational items.
Now I do I have an Are we doing tag on this agenda or >> No, that I believe that's on curriculum. Is that correct? >> Yeah, I know it was on curriculum. I didn't know if there's any applications for finance. >> No, I think it's it's going to the full board as a discussion item. It looks like on the 13th, I believe.
>> Yeah. Capital projects update. All right. Here we go. >> It's pretty good. Looks like they're using it. >> They're using it. They are using it. I have to tell you, I have had three community members um that I know that
have um like a niece, a daughter, or um a granddaughter in the building. They are the kids are loving this cafeteria. They're so excited about it. It was really nice to hear. >> Oh, good. The last pieces of glass got put in. You know, there's a couple of little things, little punchless items that we'll have to handle or take get
taken care of here, but nothing major. And cafeteria, >> it's beautiful. It is >> it's getting used. The even the U staff there says the flow in there of when the kids come in and and how they go through the cafeteria and get their food and get served is is way better than it it's
ever been there. >> So, >> and just curiosity from that picture, uh, are we moving more towards the round tables or and away from the long tables ultimately, but use them until you have to replace some type of thing? I I wondered. Okay. Some schools do a mix
because you can get more seating in there and some students don't mind them. But majority of our schools have the round tables. >> The last purchases that we've made for tables have all been around. We haven't bought any of the long ones. >> What's the capacity in that?
>> I'm not sure. >> Okay. What now? >> Double what it was. >> What was it? >> Not sure. But >> I can look that I can figure look that up. >> I was just curious. And then, oops, skipped one here. Uh, on
the back side, they were I was up there yesterday. They were putting the the glass in the last pieces of glass. And that in the in the windows. This is the uh classroom addition on the um east end. And then in the uh courtyard, those are the three classrooms that were added on.
Again, they were they were there yesterday putting in the last pieces of glass and touching things up. This is the workroom, teachers work room. The case works in countertops coming in, flooring, ceiling tiles, all the finish work. They're doing finished painting.
The guy in between the cabinets was painting. >> One of the classrooms. >> It's a nice and bright work room. Sometimes they're kind of tucked in the back with no windows and that's nice. >> This is one of the classrooms. The rack
on the whiteboard is the new monitor >> display >> display that they're going to use instead of the short throw projectors and that. So, it's finishing up. This is the storage building out at uh
facilities. They were uh they're putting the uh the roof panel should be going on here by the end of the week. They're doing the insulation in the roof area. So, that It's going to give us some much needed
space out there for storage. This saving the uh milling the parking lot got that pretty well done and then doing the uh retainage system, the storm
water retention at saving under the new parking lot area. That was yesterday going in And this is the north side. Uh replacing all the uh old siding. Pulled that all off. The windows are out, prepping for
the new windows. This is the demolition on the inside. All those classrooms. There were four classrooms that were divided by walls. All those partitions were taken out, prepping all that for the new work. It's going to see a new life.
Then the EV charging, the electrical contractor that's doing this work for the bus charging station. He said, "I have never seen consumers energy move so fast." Well, consumers hired these guys, brought them out, they put in a new pole, three new transformers up there.
They ran new wiring all the way down from almost from uh um Hammond down the way there. and uh and all this had it all set up. It's all sitting there waiting for him to put the uh
>> transformer bus, >> the last components in in the meter in in here and that. And you can see right back behind it in front of the bus, there's three places where we've got holes cut in the pavement for them. They're going to core over and pop up. We've got one charging station right
now, but we've set this up so we could add two more. It's great. They don't have to tear up the pavement because it's new pavement. >> Well, it's just a cutout and they'll >> No, I mean when they core under Yeah, they're going to core. So, we can leave it. >> Yeah.
>> And then I don't know what you want to talk about with this, but I threw this on here just as an update to show you. Hey, look how nice it looks at night when the lights are on it. But I'm waiting to hear back from the county. They're supposed to have a a vehicle count done out on Long Lake Road so they
can adjust the lights right now for that. And the uh new lights are still coming the end of this month, end of October. They'll have the new lights put in out there. They bid it. It took a longer, like Christine said, a longer period to bid this because it is uh
federal money and that coming in to pay for part of this. And the new lights will have leftterm arrows. There'll be left turn signals. Here's your here's our opportunity to talk about it since we have a picture of the new construction at West Senior High. >> Yeah. Why don't we just do sort of an
update on where we're at and where we anticipate being in the next 30, 60, 90 days. >> So, we anticipate having the signals replaced with the left turn arrows out there at Long Lake at the entryway, which will move traffic faster out of
there. Um hopefully they're adjusting the signals here between now and then to also aid in the traffic that's backed up out there. We got a few extra signages signs to put up around the site to help direct and then a couple more pavement
markings to put in on the bus loop. But the big issue is not being able to turn onto Long Lake Road without a without a light that is a turn lane. That's the problem. And so, you know, we were very much working with the road commission
from beginnings of this project. And >> do you mean from the school? >> From the school left turn arrow. >> So, there's so much traffic built up that just the amount of traffic right now is going all the way almost to Gallagher's farm market. >> Yeah. So,
>> plus her bag, so nobody can get out. >> So, nobody can get out until it's almost yellow >> and then a car or two is able to go. And so you need to be able to have that turn signal that dedicates so these people can't go while that traffic's moving.
Now more than one car can vacate because a lot of people bring their kid into the school and go to leave go into town maybe and work and they can't they can't get there. >> Is there any way we could have like a flagger there? No. State police or no? I
mean, we can't, you know, it would have to be dedicated to something that the county, the road commission would do from that point. >> Um, we had anticipated originally, I think an October 1st date is what we were first told originally, like we had hoped that they would have had it done when we had our part done. >> Yeah,
>> it it was even surprising when they told us October 1 because we'd been working with them for six, eight months on this. >> They've known a long and the fact that we changed to a single entry was their request. It was the county's request that we get rid of one of those lights out there and they had gone and gotten a
federal grant to do that. So >> I they were talking about >> commission. So the reality is is it's not going to get better until two things happen. They install that light and that
the interlock in 32 traffic with the bridges is done so that people are not having to cut over to use Long Lake Road as their way into Traverse City >> and Cedar Run >> 12 months down the road. >> No, they're going to open up. They'll open. That's October.
>> Yeah, in October they'll have phase one done and they'll open that back up. >> And then I think it's next summer they're planning on doing the other part. So those things I think alleviating together, but we're at the mercy of the road commission getting that light up to really improve this situation.
>> Maybe just we could send out maybe through West Senior High just in the parent letter or something just reexplaining because the the ticker article and some of the comments said >> um you know this is the worst design ever and who designed this but I don't think people understand. It's like a
phase two, right? So, we're doing this and then next summer and we could only get x amount done. Just to put back out an explanation of, you know, we know this isn't perfect, but this is only 50% done right now. I >> know Brian's done some of that, but I'll talk to him to see if we can, you know, do some more with it.
>> And it's really not it it has nothing to do with West Sior High at this point. It has to do with traffic because we're experiencing that on West Silver on West Silver Lake Road as well. It's backed up all the way to Secore. I mean, people it's just gridlock everywhere on the west side of town, unfortunately. And on
uh Northlong, as soon as people that are coming straight, it's been backed up all the way to Twin Lakes. And as soon as people can get released from that light, they get stopped by Zimmerman. So people are like stuck. >> So it's not >> I have a hard time believing it has anything to do with this. Now, other
than the fact that we got rid of the left turn, the other light, um, but again, that that was at the request of the county. I had no idea originally when we started this project that they weren't doing the installation at the same time we were we thought it was
September one. So I don't know what with the federal grant slowed them down with their >> they took their time bidding it for some reason. I I don't know why because we had them lined up with us in meetings with us all along as we were doing this. So,
>> when we switched traffic and we were doing um everybody was using that um the first I'd say first light if you're heading towards uh West Senior High, the one that's bagged now. They switched that for us so that it would work when people were coming in going from that
entrance. Then they switched it again when we opened the other one. Then they bagged it for us. So, they've been out multiple times. They did just recently do a count to try to do some timing changes on that to try to alleviate the pressure and hopefully fix a little bit
of the Zimmerman light that light issue of people getting stuck in between. >> I don't know what changes they've made. Paul reached out and hasn't heard back yet >> back from so you know in the article read the same article it said that they've got it awarded to the bidder and that you know
the bidder has been told that time is of the essence. >> Yeah. They were it was um it was a delay in getting the products. >> So worth it. >> Well, thanks for the explanation. Obviously, we can't part of the problem is that it's West Senior High and
there's timing and there's lots of students and there's lots of traffic and so and the you know the worst time is the morning. I've been out there multiple times and watched it and the the hardest time is the morning when people are coming in and people are commuting into work right at the same
time in that's the biggest problem. I I was there when at the end of the day in 10 minutes it was empty. Yeah, that's no issue in the end. >> You know, it was it was good to go >> with the combination of some kids stay after for band athletics for these things. You know, you don't have the
commute happening right at that 3:00 time frame like in the opposite direction. It's closer to generally five. So, like, you know, watching it from that standpoint pick up everything work perfectly. You know, it's that it's that morning commute issue is the
problem. It's not the sun. It's that light and the commute of people that is bottlenecked along Lake Road >> and you can't even like go back through Cedar Run to try to alleviate the pain from North Long because that's just
>> it's just kind of Yeah. >> unfortunate. >> Yeah, >> they're fixing the roads but >> all at the same time. >> I don't know what else to say. >> I know. Well, it's crazy. >> Yeah. Short-term pain for longterm gain or whatever. We'll continue to communicate with the road commission on
those elements and I will talk to Brian about further more communication. >> Okay. Anything else? All right. Sustainability committee report out. >> Yeah. So, we met uh earlier this week
and uh really good meeting. we had the chance to um identify pretty close to completing our vision statement um for what we are having this group do on the behalf of the district. Um we've uh put some initial thoughts together of a
TCAPS 1.0 sustainability plan. Um, some key elements to it is that we will have each of our schools uh this uh uh late winter, early spring complete the Michigan Green School application. Um, we have some buildings that already are,
but we have some that are not. So, uh, Jesse and Dan are working with our principles um on completing that uh uh that process. Part of that is uh a sustainability inventory survey um that the the team has that a lot of it will
feed into that Michigan green schools application. So we're working on that. Um one of the things the group has talked a lot about is what is it that we can empower students to do as a part of this work. um knowing, you know, we don't have extra staff to do a lot of
things and and what is it that again a part of our mission is to have our kids be educated and have the ability to advocate and and do work. So, one of the things that uh the group wants to do is see if we can work with each of the high
school sustainability clubs to do um work with our elementary schools. And one thing is uh we want to work with one of our elementary schools on a sustainability green on their plan um which may include uh lunchroom practices um food waste some of those kind of
things. So excited about that. Um one of the things that we know is right now um we have three solar panels in the district. Um, one we were able to get up and running the one at Westwoods, but the ones at Trevor's City Central High
School, um, and Trevor's Heights, I believe, is the other. >> Um, they have some issues that they're not working right. Um, and so, so they need some repair. One of the, you know, one of the things that when these were done, it wasn't really thought about
sustainability for them about when they do break, like how do you fix that? So, one of the things the group's going to do is work on writing a grant. Um going to first uh write to the Trevor City Light and Power. They're both in the TCLP
um uh service area on getting um a grant for funds to get those fixed and working more efficiently and and up and running. Um so the the Clovis or the committee is going to work on uh a subcommittee to to
do that work. Um and then um with that there were four committees that were created subcommittees out of it. One working with uh food service um one working on energy um with data collection and the solar panels I had talked about also analyzing and learning
from what uh the train uh system has done as far as savings for the district um for the environment and financially. um another that is specifically working on the green schools applications and then another working on looking at resource efficiency. Are there things in
the district we can continue to do that are more efficient? Um so that is something that we have uh we also have a part of our committee um uh Ken O'Brien who's one of our facilities uh uh
managers as well as Tom our food service director um a part of the group. So, uh, they're working with the folks that are a part of it and, uh, next month we'll have those sub subcommittees meet and look at very, um, some more, uh, narrowed down specifics with the plan
for me to be able to come to our December board meeting with what our initial 1.0 plan will be. So, that's >> good update. Thank you. >> All right, finance. It's the wonderful wild world of finance.
>> Well, >> yeah. >> Uh I'm not really sure. Um I think there's a little discrepancy on whether the governor signed a continuation budget at 4:00 a.m. or 7 a.m. Um >> he signed it at 7 a.m. >> Yeah. >> You know, they passed it at 2 a.m. >> Yes. But the government didn't shut
down, which I really don't understand how that works. I don't know how the government was able to run without it. >> Constitutionally, they should have. >> So, I don't know. Maybe we don't legally have to approve our budget. I don't know that it's really a law anymore. It might just be a guideline.
Um I I kind of pose that to Wes and Sandy. I'm like, what would happen? We'd lose funding. >> Yeah. Right. >> Obviously, we won't do that. But um there doesn't appear to be any >> any kind of penalty at the state level. So, um the federal government shut down. Um Sandy and I were just talking about
if that would have any impact on our food service federal claim. um because right now we are completely free but we get our food free and reduced claim from the federal government and then the state subsidizes the difference. So um we're still getting funding from both parties. So we don't think that it will
um have any impact on us because we don't actually claim um is it September until November or October? >> Claim September and October. Um, but we did receive notice from MDE yesterday that the meals for federal
um, reimbursement would be held at least through the October 30th. Okay. So, um, we've been told Title One won't be impacted. Um, I I guess it's kind of unknown whether anything else will be impacted. We'll have to kind of wait and see. I I'm not hearing anything positive
that that's going to be a short-term fix. It kind of seemed like that's a it's going to be a few minutes. It's not really they're not close. Um but it we were kind of having a little u finance update ourselves and kind of were laughing a little bit about how long it
takes to do the continuation budget. So they you know if they get like they continue if they do a continuation budget till November 21, they have just enough time between now and then to do another one. So I'm not really sure when they have time to actually talk about the real budget. So it's interesting.
Um, we have been told at the state level that universal meals is included. Obviously, we've not seen the details. So, uh, we're hoping it's not that instead of something else we were told we were getting. Um, but we'll have to just wait and see what the impact is. Um, even if we know our foundation, we
still don't know our bottom line impact because likely that means there's something different with categoricals and we don't know which ones and who we're funding with that. So, we really won't be able to tell you what a bottom line impact is until we have all the detail. And it'll take them a while to write that up.
>> Yes. It's It's >> the word status quo. >> Yeah, it's been interesting to say the least. I was a little frustrated when we got the uh letter from the uh MDE superintendent and the governor encouraging us to continue to provide
few free meals when they didn't give us a budget. Um, I don't know. That seemed seems a little bit like a slap in the face. >> It's uh >> we didn't we didn't do our job, but we'd like you to do it for us. I don't know. >> Yeah, it's a bunch of a mess, but you
know, I talked to John Roth yesterday morning and the night before late and uh you know, they they don't even know a lot. I mean, they know the details. We know. They've let little things go. You know, they're saying right now that the the foundation right
now will be $10,50 is what's being said, although again, that's not absolutely confirmed. And then it was reported later yesterday that there will be the safe uh the mental health and and safety money about 321 million, but um
non-public schools are now included in that figure. So, what that takes from that, I don't know. Um, so you know, it's that's literally it that's leaked out from that standpoint. Conference committee is being supposed
to open at 1:15 this afternoon. Um, we don't know if they'll just gabble in and wait or they'll actually have something. Um, because the thought is is the legislature is going to come back at 9 tonight. Um, right now it's Yam Kipper and so it's a state holiday. Um, and so
they when the sun goes down, uh, they can conduct business as well, um, based on religious practices. So they'll start session at 9:00 p.m. And, uh, we'll see how long into the early mornings they go and see if we have something by Friday
morning early or later Friday or maybe Saturday. I don't know. >> There you go. But the good news is is we're gonna continue doing what we do. Great things for kids, feed kids, and have school. >> So that's >> and and we're gonna pay our staff.
>> And we're gonna pay our staff. So that's that's our job in this. And we're going to do our job completely and uh and figure out the rest as we go here. >> All right. Thanks for the clarity. >> Yeah. What a strange time. What a
strange strange time. H and I just an aside, are the state legislators getting paid also? And they will get paid through a shutdown if there is one. >> Well, and the state from that standpoint now they they did a they did a continuing resolution. So they funded
government at 1. Yeah. $1.4 billion from that element. >> And so they they have money for eight days. >> Right. Okay. Um district purchases. Yep. So, uh,
document is in front of you. Um, we do have now an estimate for the Glen Lumis renovations. This one creeped up on us. Uh, we have to completely upgrade our fire alarm system and we currently don't have strobes or pull stations in classrooms and we're required to put
those in. Um, so we'll be adding that as well. Um, I'm trying to think of what else was added. Um, some external exterior doors. Um, we've had some issues with some doors sticking pretty bad. We had one open um all night the other night because it stuck when
somebody used it. So, we're going to uh replace a little over $100,000 worth of exterior doors. Um just feel like we need to do a few more things when we're going to have kids in there kids in this building to make sure it's safe, especially because it's going to be for three years. >> So, I don't really want to put off
something that we can do now um in one contract and be a little bit more efficient um with our dollars. Mhm. >> And um I had this budgeted. Um I had a million budgeted. So um I I think we're fine with that. Um would like to spend less on it. Um this just means when we
don't use this building any longer for central grade, there's less money we have to spend on an overall upgrade, if you will. We have to do the roof and some other things. Obviously, we'd love to do some upgrades inside classrooms like the flooring and the light. The all the lighting will be done, the flooring,
uh painting, cabinetry. like it's just all really outdated. So, that would be a nice future bond conversation of however we're going to use this building. Um, but the things that we're doing now are not things that we're going to have to rip out. We're not wasting money. It's just less we'll spend in the future.
Uh, we're completely redoing the PA system. I don't know if you've seen some of the speakers. I, you know, >> they're old. >> Yeah. I kind of feel like brown American pickers to see if they're worth anything. >> Maybe we invite them when we do when we
do uh >> central grade. This is >> Central grade in here. Yeah. Not a big market for those. >> Okay. You never know. >> Anyway, um as you you'll notice as things get approved, um we move them down to the
bottom and put the date that they were approved by the board. And then the uh bottom line number of the 2024 expenses, the fees, owner expenses, and the pending um budgeted items, that 14 million. It was 155. So that number goes
down as things get approved. >> They're no longer sitting there as a budgeted item. >> Yeah. >> So, >> super helpful. Thank you. >> Yep. >> Where are we on the A&E drawings for the fieldhouse? Are we >> Have you seen any preliminaries or anything at all? >> Nope. They're doing pretty much the site
evaluation. Um, >> yep. Still basically into the ground and and you know meeting with we met with DEEQ, East Bay Township, all that to get, you know, the thing that I was adamant on is like before we really spend any money like can the site work?
>> Yeah. >> Like you know to make sure let's talk to every entity and we have we've talked with East Bay Township, we've talked with DEEQ, everybody's on board with Nope, you're good. You know what's interesting about that site um is there's a municipal well on it um for
East Bay Township. And so that has a little bit of intricacies of what you can and can't do near it um that we've had to address and make sure we could you're you know essentially two things. You cannot have a building within 3T of the well and you cannot have any underground piping within 200 feet of
the well. Right. >> And so that we we have the engineers and stuff having to look at the site to go okay and water retention basin has to be can't be within 200T of the well. >> So we had to say okay can everything fit and make and make from that element. And
as of right now preliminary we're good as far as all that. So at this point now Gordy Frasier uh engineering firm here in town has been hired and they're working on you know drawing design starting with that. The architect has that all lined up and boom.
>> And we've done phase one, phase two analysis out there. There's no >> yes >> contamination given that it was farming. >> We had soil borings there. All that was done mostly clay. No issues from that standpoint that have been identified. Um all good from that standpoint.
>> Okay. >> And we still expect that to be delivered when? December, Januaryish is when we hope to be able to have those bid numbers. >> All right. Anything else on district
purchases? I take it not. All right. Um, any other items that anybody would like to address? >> Yes, sir. Then I have a motion. Can I have a
motion to adjurnn? I move to adjourn. >> Second. >> All in favor say I. >> I. Opposed. >> So we're know the point. It's got to be fixed.