Heat. Heat. will begin. Good morning. Welcome to the board finance and operations committee on Thursday, January 8, 2026. Call this meeting of the board finance and operations committee to order. The
committee would like to welcome the audience, whoever they may be. Viewers may watch the board committee meetings on online at tcaps.netboard. Recorded meetings may be viewed on demand at the same address.
I am assuming there is no public comment. Okay. >> The end of the public comment section. Uh procedural items. Draft committee meeting minutes from December 4th, 2025.
Can I have a motion to approve the meeting minutes as presented? >> Move to approve the meeting minutes as presented. >> Second. >> Second. All those in favor say I. >> I. >> Opposed.
All right. Bids and services or purchases technology. Evan. >> Good morning. >> Fire away. Today I'm bringing to everyone it's uh bid number 1058. This
is a refresh and replacement of our elementary switching infrastructure. So this is all the elementary buildings which will provide a reliable updated connection uh to our network. Something that we look ahead to do on a cycle.
Typically switches can last anywhere up to 10 years. We try and obviously replace them a little bit sooner than that to not take them all the way to end of life. Um so for this one, we've just recently replaced our secondary switches. Now we're into the elementary switch system. We put this out to bid um
within the -ate window for potential -ate reimbursement. So that we will be applying for that as well. Uh we did receive two bids, one from Peopledriven Technologies, the other from Moss. Um
after doing our bid evaluation which includes some requirements for the -ate um we've decided people driven is our recommendation not only because the equipment that they bid is um our preferred equipment which is Cisco
switching which is integrated into our environment moss uh bid an alternate um which would provide difficulty in integrating though we could uh attempt to make it work but at the the pricing there to seamlessly integrate into our existing environment. We'd love to
continue to work with Cisco, which we've had uh a lot of luck with and success. Um the total contract award for all the switching in the buildings as well as some equipment um for our data center for connection is $731,23567.
That does include a 10% contingency uh just in case we needed any additional equipment for connections. Um but we're as usual hopeful that that won't be necessary, but we like to have that in there obviously just in case.
Questions? I just have like a like a don't know much about technology question, but when you do this um is it disruptive at all or is it a pretty quick like removal of the old install of the new? >> Oh, we do it we'll do it either off
hours or in the summer. >> Okay. >> Absolutely. Yeah. Because it will Yeah. When we replace those switches, it'll bring down kind of the network of that building, but we plan that or schedule that accordingly. >> Okay. >> So then it's a swap out that we'll do when people aren't using the building. >> Okay. >> Yep. Absolutely. Got it. And
>> this has no effect on the interface with student computers at all. >> Well, it does provide like it's going to be what then provides the internet connection to the buildings. So, kind of adjacently it does because it'll connect to the wireless access points which then connect to the student devices. So,
yeah. >> But it's not going to require any upgrades to student devices. Absolutely. >> It won't even notice a difference. >> Nope. >> Just hopefully it just be as reliable like it's not even there. Right. Better in your life. >> Yeah, that's right. >> All right. Can I have a motion to
approve this bid of 731,235 and to I assume we can put this on consent. So, I move that the uh board of finance um move um or approve the uh purchasing
of the elementary switch refresh from people drawn uh people driven technology for a total contract not not to exceed 731,23567 and that includes a 10% contingency and we move this to the consent calendar for the full board.
>> Second. All those in favor say I. I >> I opposed. >> Thank you. >> Thank you. >> All right. Uh board organizational meeting finance related items. Christine, do you want to >> Yep. these?
>> Yep. On an annual basis, we bring to you um uh in accordance with the board policy 3203, the list of designated uh individuals for depository accounts and then also a list of all of the accounts that we have with the banks. um for each
type of fund. So you have a list in front of you. Um we have quite a few banks that we use. Huntington Fit Third, Chase, PNC, um MBIA, um Westshore Bank, PFM. Uh some of those are for our debt management funds for
investments. And then PayPal we use for merchant online transactions. So we have quite a few. And then uh the same for individuals uh that we've had for quite some times are uh uh signitories uh superintendent assistant superintendent of finance and operation director of business services and director of
finance which is Wes and Sandy. >> Okay questions. Um again I think I told you this before we started. Uh historically we have taken some of these out to bid or at least RFP. Um I think it was every 3
years when we used to do this. Are we still >> considering that at this point? >> So I will just tell you our history. So the last time we did it, it was an absolute nightmare. Um we had really poor service. Um Sandy could go into more detail about what we did. Um who
did we go with? Was it national? it was PNC. >> Um it was an absolute nightmare from the switch over for accounts for direct deposit. Um we really really struggled with them. So we were pretty excited when we rebid that Huntington won the
bid. So we have not bid it since then. But I will tell you we constantly analyze rates and services. Um since we do have so many accounts for investments and um there's only so many so much money we can keep in each bank anyway.
Um, we are constantly analyzing services and Sandy gets calls from banks quite often and she will run down the services. A lot of them don't have some of the services that we're looking for. Um, Huntington has kind of specialized for us since we've been a longtime customer. Um, some some of the night
deposits and um how we do our uh pickup for the mail run with receipts. Uh, some of the banks simply won't accommodate what we need. So we have internal paperwork that comes back with deposits and Huntington will um bring that over.
So they have trained all of their staff to actually keep those internal documents with the deposit accounts so that we get that back so we know where the money goes internally. Other banks have not offered to do that for us. So there are pluses and minuses. Um, but I will tell you on a consistent basis, we
are looking at options and not going for a formal bid, but getting information from banks informally. >> Another thing with Huntington I might add, is for our athletic drop offs. It's nice that we have branches right by Central High School and right by Throwby Field. So, we're able to that was
something we had some things with. So to be able to do those right away and not have to drive far or people by themselves, they're very very um you know good at at having those drops and be able to >> they've been very accommodating. If we ask them to do something out of the
norm, they will do everything they can to make it happen. >> Yeah. And I'm not suggesting at any point here that Huntington isn't an appropriate >> I understand. >> It's just for the general public out there. If there's other banks that want
to compete for these services, they they approach who? >> Sandy. >> Sandy. >> Yeah. >> Right. They all know that, I'm assuming. Yeah. I've had different ones talking. West Shore Lake is one. And so we, you know, we have some local, >> you know, mix in the in the works as well with it.
>> Yeah. and wherever we can add them in for some type of um maybe not our main um banking account for payroll um we will add them in like you'll see Westshore on here for investment. So u we try to use as many as possible and spread it out for investment portfol
port portfolio. >> All right. Well, I guess the message is Sandy is the point of contact. Should somebody be >> Yep. >> anxious to try and >> compete for these services. All right. What would you like from us at this point?
>> Well, let me go through the next one real quick and then um I would recommend you moving on to consent uh for the uh organizational meeting. But the next one is the property tax collection. So on an annual basis, we have to bring to you by January um we have to actually um
let the township and the city know by January 1 of each year. So the reason this says 2027 is it's always kind of a year in advance because our organizational meeting is after January 1. Um we ask for it a year in advance. So by January 1 of 2027 we will already
have approval from this year. >> Okay. And this is just simply an authorization to >> collect property tax >> collect property taxes and when >> you know in the two cycles >> the winter and summer. >> All right. >> It's a formality.
Do you want these approved individually or would you like can we do these in >> I I think um I think those two can be grouped together. >> Okay. All right. Like a formal authorization to be able to move
the approvals for these financial services on to the full board >> and consent agenda is what we're recommending >> and put it on the consent. I was going to get to that John. um put it on the consent agenda.
>> Did I have a motion to that effect? >> Um yes. Uh I'm going to make a motion that the finance committee move uh the designation of depositories, the investment of funds and signitories required for for school district accounts
to the consent con calendar. And I'm going to move that the finance committee uh move that 2027 property tax collection to the consent calendar. >> Second.
>> And that's with our recommendation it be approved. >> Okay. >> Yes. >> All those in favor say I. >> I. Opposed. >> All right. Thank you. >> Projects update. Mr. Twang. >> Good morning.
I'm going to look at uh Trab Heights here real quick. Uh we were able lucky enough to uh accommodate a request from them at the end of the uh renovations and addition project over there to create a new access way from the cafeteria to the playgrounds. Uh, so we
installed a pair of doors there and that it'll allow the students to go from the cafeteria to recess or from recess to the cafeteria without going through the ISD space or through other hallways and disrupting classrooms that are in session still. So much needed uh, much
wanted. They'll finish the uh, concrete sidewalk once the uh, weather clears. >> I assume these are secured access points. Oh, yes. Card access, everything else, just like any exterior doors we do. >> And then out at the maintenance or at
facilities, um we're closing in on the finishing of the warehouse edition. Uh final inspections are next week and they'll be turning the space over to us. We've ordered some shelving uh units for the interior to start occupying that
space. It's much needed space. Is that the heated or non-heated? >> That is it's heated. Both sides are heated. >> Oh, but not >> one side is is conditioned. >> Okay. >> One side >> that's not this side. >> That's not that side. >> Okay. I was going to say smaller. That's
not the Okay. >> Got it. >> That way we can put musical instruments, things like that that are not being used. Lots of different things. So that we have about >> about another third about a third of that size is the condition space. >> Yeah. >> This is just got some heaters in it.
Now over at uh Trevor City High School on three mile u we finally got started with a project there to stabilize the uh bridge that crosses I can't think of the name of the creek there >> Mitchell >> Mitchell Creek and that we'd seen over
time some settling and there were cracks in the in the walls occurring and some in the floors and the joints were the expansion joints were moving. So, um, we've got Walton Contracting over there. They, uh, got down underneath, got some measurements finally, uh, of what's
going on underneath the wall there so that they can start installing some steel beams and that. And this occurred over the break >> and that. So, they'll be back to do more work there as soon as they get everything measured or fabricated that they need. We're
going to put some helicals down into the ground to support some structure to stabilize that. >> Are they going to wait till frost leaves or are they going to change? >> Probably. Yeah. >> Also say that doesn't sound fun to do in the middle of January. >> Creek, you know, had many friends going
that creek sledding. >> Yeah. >> It's always fun. And then over at Saven, um the window placement's pretty close to being done. You can see some plywood there. That's where some metal panels will be installed over that. But most of the window frames are in on the exterior
and around the other side of the building as well. Uh and the interior in it's a it's a forest of steel studs still. So they're installing they're starting to install the mechanical systems, the plumbing, the wiring, the electrical wiring, the
data, putting all the things in the wall studs uh before they start drywall. drywall should be starting uh real shortly here because we've got inspections coming up I think this week over there as well as in the other parts of the building they're installing uh
sprinkler systems and upgrading the fire alarm throughout the building. So we'll have a fully suppressed uh building which is a plus allows us to do many more things with it and if it wasn't sprinklered and it'll have a whole new fire alarm throughout the entire
building as well. It'll be nice to have one panel instead of three different panels that operate separately. >> Those windows are so nice because I assume those are going to be offices and so nice. >> That's it. >> Go ahead.
>> Well, I had a quick question. I've been asked a couple times given the Bay Mills roof collapse how we are doing on snow load for some of the buildings right now. Are we clearing snow or are we just >> um I know maintenance gets out and uh
clears snow off of some roofs as it's needed. I I don't think we have an issue right now um anywhere. We don't have uh mechanical units on our roofs. Typically there's a few. So we don't have you know that load up there as well. We don't
have people trapesing up on the roof all the time either. And um we've been paying a lot of attention and I hope they did in the past when we've done some additions recently. We've gone in and upgraded the structure or beefed it up to support drift loads >> in that on our buildings. But
>> so that's West Middle School um is out for bid right now for the music. And with that choir addition, we have to go into the seventh grade wing and add some steel structure to support the snow load because the choir room is taller than the existing building. So, it's something that's reviewed every time we do a project.
>> We did the same thing at Central when we built the IMC on it. We had to beef up the structure of the adjacent roof because we were creating a drift situation. So, >> yeah. I I've never seen an issue since I've been here with snow loads on the roofs and I know we've had a couple of
winters that have been way worse than what we've got. >> I know we have. Yeah. And the question obviously comes up in those winters. So, okay. >> We have had to get up there and shovel them off before. We It's something they check on periodically. >> Okay.
When you say, "Wait, have you actually been up there?" >> Uh, no. I've told them to do. >> I was hoping there was pictures. I wanted pictures. >> I've done I've done a lot. I've not done that. >> I have. >> Okay. Cherry null is a prime example. There's
We pay attention to Cherry Null a lot. So, >> all right. Asked and answered. um sustainability committee report out Dr. Van Wagner. >> Yeah. So, in your packet and right now this isformational only um but I I say
that I do also want to um have it go to the board um to be able to just you know discuss um the sustainability committee has created a 1.0 draft um for a sustainability plan. Um we've created a
vision uh statement for the committee um that we've included and uh the goals that essentially go um through this calendar year of 2026. You'll see there are um different goals there are related
to our food service energy um uh having Michigan green schools resource efficiency as well. Um so you can see one of the things the group wanted to do is two things um to make sure that there are things here that can be studentled
because the realities of a top- down approach many times when you try and do some of those things they don't work as well. Um and then secondly that um they're achievable. Um they wanted something to be able to have a concrete achievable component after the first
year. And so uh this is just uh again for uh feedback and information only but and our hope is um for the February board meeting um to bring that back for an official adoption from the board. >> Yeah. I just wanted to just make a point
which I love that studentled approach because you know originally they came to us as students saying you know hey we want to create the sustainability you know and and instead of putting it on us to say okay this is what we're going to do. I love that studentled piece and and again when you talk about commitment and
buy in and you've got a group saying, "Hey, we just analyzed how we're recycling in our cafeteria and we think we can do better here." Um I think it's going to get more kids buy in versus someone saying, "You need to put your stuff here." And you know, so >> well, and that's what some of the past things like, so for instance, you know,
Tom Fredus, who's on our group, you know, we've done some things to try and do silverware, but many of the kids threw the metal silverware away. And the reality is when you have one person supervising the cafeteria, that's hard. But if there's a group of kids that are willing to say, "No, we're going to lead
and talk and and you know, monitor and those elements that you know, maybe that it can work." And so they want to take another crack at it. So we're going to take one school um and you know, Monasuri does it now. Monator's always had a real focus though on sustainability. So in one of our more
traditional elementaryaries, for instance, what would it look like? How could it be? Um, so there are some things that are a little bit more adult and data collection um in the in the plan so we can get some data and then look at what students could do. But um I think the group's really excited about
it. I think that there was great buyin from the group and um and again I think uh we've already have our our some things uh our our solar panels for instance we were able to get a grant from Cherryland Electric to be able to review um all three of our solar panel
arrays. um two are not um working. They they have some repairs needed. Um but we were able to get a grant to identify what those are. And the plan of the group is now to write a a grant to TCOP because they're both in the Trevor City
Light and Power um uh area. And so hopefully to actually repair those and get those online. Um so the first was to figure out what was wrong with them. And so we've already achieved that. Um and then uh and then we the Michigan Green School is something all of our principles are working now for we have a
few buildings that already are but our goal is to have every building at least um submit the application to be able to complete the level one um component of it. So um again I think they're very achievable. I think they're a great start and uh and I'm just excited about >> and I just have another question
regarding some of our green houses, our schools that have green houses. Has that been talked about in the sustainability committee? And >> it it has. Um >> not every school has them. >> No. And you know, one of the things is we have one that we're trying to get
online. Um we had a grant from uh a foundation. Um, our problem was is is it's at Central High School and because kind of the little bit of landlocked nature of that building, we had a lot of issues with utilities and stuff running
through the area that had an increased cost on it. So, um, Ben right now is working with Emily Unbarger, who's a part of our our sustainability committee that works with that foundation, the Allen Foundation, um, to resubmit that grant, um, with the upgraded and, uh,
plans and the increased cost it would be to see if they would fund that. And then what we're trying to do is create a standard for what a greenhouse would be. And then in a 2.0 or a 3.0 you know, to maybe take that on of what would that look like in some of our other schools
and how would we go about trying to raise funds to do that. But one of the things one of the things the group's also looking at, one of the issues we have with the the solar panels for instance is they were it was money that was raised by generally like a student group and but there was never any plans
for if it breaks, how do you fix it? >> You know, or a maintenance plan. And so one of the things we've talked about is when we have these projects building in some type of plan for um sustainability of it um whether that's a um a uh
endowment that has funds that are be able to do it or that you can clearly identify what a payback is and a portion goes into fund for that. But whenever we do these kind of projects moving forward so that they just don't fall apart and then there's not a plan and funds to be able to maintain and keep them up. So
that's a 2.0 0 thing. We want to get this in the ground and then as that central one kind of comes online, that's the thought of how we might go about doing that. >> I like it. >> To Erica's point that this was student driven that what the students brought to
us was an electrification policy. Um, and am I assuming that we're we're moving away from an electrification? I don't see that as a goal. No, I think what we're I think what we're talking about probably in a next is um and again
they just weren't ready to take it on with the group is more of a um recommendation on at least um bringing to the board an analysis of an option of that each time. You know, one of the things we had feedback from
the board was, you know, sometimes it just doesn't work and to be kind of put in that that corner of it. But having, you know, we're we're actually instituting it now as something we're doing, not necessarily in policy, but you know, so you'll see here in our projects coming up, at least showing the
board what that could look like and what the cost would be comparative to, but you know, actually having a straight policy with it is something that at that time the board was we don't you know, we don't want to promise something we can't do. And so that's something that we're continuing to discuss that. I think in a
next 2.0 know might be a recommendation of the board of solidifying at least always having that option analyzed >> or or in February. >> So so February will be the time for us to provide feedback >> that it would for this actually it's January here is when feedback would be
for this. >> Oh so this is coming to us in next week for feedback. >> Feedback correct but on adoption we're looking for because we're going to meet after after this we're going to the group's going to meet again. So that if there was any feedback from the board to review or whatever and then bring back
to the board in February was the top. >> Okay. >> And it it actually has pretty good timing because February second for our study session for central grade, you'll see um a a hybrid option for uh natural gas and for electricity and the pros and cons to that. >> Great.
>> So it'll be good good information for you to see the impact to the district. >> Great. Um couple quick points on this. One of the things that we talked about a lot in strategic planning was putting timelines on some of these specific >> one year
>> but it's on each one of the goals some kind of specific completion date because some of these are not obviously going to be able to be accomplished in a single year. >> Yeah, they can. >> You think so? >> That's the goal. The goal is a one-year calendar year goal.
>> Okay. The other thing that I went through this at the city commission level is projects that come online new and don't have an operations and maintenance component to them and tried to encourage them to at least put some kind of percentage just like we do
with contingencies of 20% 25% whatever just some something and so I agree with that too many of these projects get put together >> and you won't see that in this 1.0 but the 2.0 You know, I think next year
we'll we'll get to some projects that are going to have that like the first one was to get our solar panels, things that have already been done fixed, >> right? >> And then before we add more of anything, a greenhouse this or that now like create an actual like application and
form that has that criteria that's built in. So if the class of 2027, you know, or 2028 wants to do a solar panel, here's what needs to be raised. here's how it is, how it goes, and there's that fund that's built, you know, of that
sustainability plan built within it. >> Yeah. So, it's even if it's a fixed percentage, it may or may not cover it. But >> the group, you know, we're kind of small but mighty that that um our our thought was let's get what we have up and running and fixed before we take on a
next level. >> Okay. Any other questions? No. finance update. >> So, we will be bringing an amendment to you in the February board meeting. So, on January 29th board finance, I'll give you a summary of that. As of right now,
it's looking like it's exactly like what we proposed in our original about a $2 million shortfall. That is after our $1.5 million variance. Now, depending on um what happens uh with carryover, uh we very much could end up balanced um if
there's a lot of carryover. So, um that's what it looks like right now. Um couple things going on. Um I think you guys are well aware the 31A money came in. It was a little bit higher than we anticipated. Um that um we're going to talk about the budget for that. The way that they appropriated the money, it
looks like it's a 2-year allocation and so it's something for us to think about. We don't know for sure if they're going to do another appropriation next year, but it's very much a two-year um appropriation. So, I think that we're going to propose uh splitting it and
having it uh half each year uh to fund uh some of our counselors, but um that's something that we'll be reviewing. Um and then also the 27L, the educator compensation that did come in as well. So, um if you'll recall, this was I think a pretty big push at the state
level for recognition of healthc care increases, premium increases, um to try to help offset that. So, we did get about 1.275 Um, after FICO retirement, we have a little over 900,000 to distribute. So, Connie and I are going to start to meet with the union groups to negotiate that.
We're hoping to bring that to you guys in February or March. >> The 1.4 that we took on the 31A was also on the assumption that X number of districts would opt in. >> Yeah. >> Is that going to be then adjusted at some point once they know what that total cost?
>> We believe so, but we don't know. So, Um, uh, really what we would be looking for is in order to fund the counselors, I think it's just a little over 800. So, we'd like to see our allocation get up higher to 1.6 1.7 to fund that for two
years. One of the things particularly with counselors is there's a rule about supplant. So, if we fund it another way and then we still get this type of money, we wouldn't be able to move it back in here. So, we'd like to try to keep that um, consistent with the counselor. So, we'd like to see our allocation go up to 1.6 61.7. So that
can maintain for the next couple years. Um but we'll wait and see and let you know if we hear anything. >> Don't know how the state's going to handle. >> So the safety or counselor staff that we hire are basically on two-year contracts because that's how >> No, that's not how we um
>> so we could have some additional costs after two years if that money's not refreshed >> or we we typically look at it um through attrition. So, um, we've never been caught in that situation when we know it's coming like that. But yes, you could you could have some staff, uh,
that you have to now all of a sudden put in general fund. That happened with Patrick's position. He doesn't >> and we were faced with that with, you know, where where would the decision the board went? The board would have got a different decision. You know, the the conversation would have been, you know, we already had him hired this year. It would have been using fund equity,
>> you know, to to to supplant kind of that funds. the board took the money so that you know we budgeted the money you know we got a little bit more than you know with that but you know for the most part we budgeted that um and so we would have had to so if for some reason that line's
not there we've got to you know figure out what do we not do to do and and every year that's the the the thing that you have to do and reality is is like this like this year I actually anticipate next year that I bet we don't get a budget until about the same time I
really do believe that especially after yesterday. Um, if you didn't see that the legislature just for the holiday, the House Republicans had took and and canceled $650 million worth of grants across the state. Thought our housing thing was maybe in it and it wasn't. Uh, yesterday, Attorney General Dana Nestle
declared that unconstitutional. >> Yeah. >> And um and the the speaker of the house is suing. And so I just don't expect it's going to be a very friendly atmosphere for a budget to come again this next year. And so again, you start the school year not knowing what you
have. And so you you have to just, you know, and and we've said that, you know, from a standpoint of priority, school safety is a is is a high level of importance. And so school safety and mental health. And so we've kept those
people and we said, you know, that we're going to fund that until we get to a point where we can't. and then we'll, you know, have to make a a priority decision based on, you know, what our strategic plan says and values and those things. So, fortunately, we we're not in that put in that position, but next year
we could be. >> We look at staffing. Every missionbased budget we look at staffing total dollars that we expect to come in. What are the risks? What are the rewards? What are our priorities? Where are we getting good data for improvement?
>> Retirement replacements. All >> attrition. Yeah. >> But just for clarity, most of the people involved, counselors and the safety folks that are on affiliated staff. Correct. The counselors are um uh TCEA.
The uh safety and security director is not affiliated. >> Social workers we have are TCA affiliated as well. >> Yep. >> Our social social workers are not 31A. >> No. >> But uh but our SRO is and our No.
>> Now in the they won't be because of the change in the rules on how it's being used. >> No. What about our student success leaison? um >> we believe so. >> Well, they can qualify. However, we'd like to keep the counselors in theirs because of the supplant issue. So, we're
going to we recommend keeping that in 31A. That's where it's been budgeted. >> Okay. >> But it's we're just really worried about the supplant issue. If we take counselors and move them somewhere else, you won't be able to put them back in here. And that's worked well for us. So, we'd like to keep that for the next two
years. But like Patrick's position now is in general fund. it's not allowable in this fund source. So, there's been some changes with the rules, too, unfortunately. >> Well, for the record, we're keeping this the NMCA focus. >> No, I know that. But I I mean, and I
know there's a lot of uncertainty. There's always uncertainty, but and I know the M missionbased budgeting starts in January. And I'm just curious if >> if we're ever going to change the way we operate >> and maybe not, right? We'll just do what we do. But I think, you know, we have
new things coming in 2030 that we said are we're and and I just wondering if that's going to if we're going to think or act differently with how we appropriate dollars and maybe it's not this year. >> Well, that I will tell you internally we we are changing what we're doing. We're having conversations about allocations
internally. Now, um both Jesse and Dan have wanted to look at how we distribute funds to elementary and secondary based on the needs, based on the strategic plan. and Sandy's run some scenarios for them on what that could look like. So, internally we kind of tweak it every year. >> That's good to know. I guess I didn't
know that and I'm just I'm glad to hear that. >> Like summer school, that's one of the things we're looking at right now. >> We we we've pointed the ship in this direction and people are like, "Well, what's going to change or what's different?" Like, I don't know. But obviously there's things happen. >> We make tweaks every year. This one will be um I think quite a substantial tweak
um based on making sure that we have uh counselors and social workers at every school. making sure we have equity across the board that we're identifying um what the needs assessment of every building and how we can improve um our data for the strategic plan. So both
Jesse and Dan have met with Sandy and I uh to look at missionbased budget. They'd like to push it back a little bit so we have a little bit more data. Um we're always trying to avoid the hiring in August. It it's tough because you're never going to avoid changes in August.
But I think that we know some more information now and and Dan and Jesse just have a wealth of knowledge because they've been here a long time that maybe we can do some things a little bit in June to prevent the rush of hiring in August because, you know, we don't get a lot of applicants um in August. So, it's
very much on the forefront of their minds. >> Perfect. >> Yeah. We came back this week our first uh um cabinet, you know, and it's like, "Okay, next year, let's roll." I know >> you know what are we thinking June what are some of those things like obviously we have our our you know some big things
with early literacy and class size with that you know all those kind of things that we're talking >> and I would to my colleagues here in the full board I think the same applies right new year how do we as a governance team you know think and act differently as we try to accomplish something
different and and whatever that role is as far as governance just because it's you know we're part of the governance to So, >> yep. And we'll deal with that on Monday. Um, okay. District purchases.
>> Yep. So, I have the document for you um with some updates um not really much has changed. Um added the fieldhouse. I think that's going to go out to bid um pretty soon. You're looking for maybe a February March board approval.
>> Um depending on how that comes back. So, um added that line item. Um added a couple items just to have a heads up on curriculum. Uh they're looking for some winter spring purchases for curriculum. So, we added those so that you know that they're coming. Um as it relates to central grade, we have the February 2nd
study session and some information you provide us will help guide us to go to bid in April for a uh board approval in June or July. >> Okay. We had a meeting on the 18th of December, correct? at least an open
house to talk about the fieldhouse. >> I I have not heard any summary on that. Are we going to hear that Monday or do you have something? >> No, not really until the you know the February at that point. Um you know I can give you know had good attendance with it. Um had a couple people um
especially neighbors um one particular that um I actually met with again over the holiday. Um biggest thing in the design was that um the design uh has the had the entrance way um directly next to his property and he had the question of
if it could be shifted to the other end because it's a more of a vacant piece of property on the other side. So um I've actually worked with architects to um do an alternate design that has it flipped um from that standpoint. Um so he was you know he he was really thankful for
you know if that's a possibility from that standpoint. um had some thoughts a little bit about some added parking as well. So, we have an alternate design for another another piece to the lot on that south by the entrance from that point. But, um overall it was well
attended. It was very positive. Um Record Eagle was there did a story on it. Um so was nine and 10. Um we probably had about 30 people which was a good number. That's more than we probably had for any bond session that I could even remember when we did all the bond sessions, right? Um but uh um again
lots of good feedback, a couple little tweaks definitely design and that and uh um that now gives us the opportunity to get very real numbers here um with design going out um either the end of this tomorrow or Monday um from Hallmark Construction. Um and then once we get
those numbers, that's what we plan to bring back to the board. >> Having no major push back? >> No. Okay. And and again we were on nine and 10 seven and four record eagle and clearly put in there anybody wants to talk to me about it you know get a hold
of me and I've had a couple calls and you know good conversations again couple were just kind of tweaks um you know to it and uh that's what we're doing. All right. And we will see something in terms of we're going to go out for bid,
but whether or not the donors have met their threshold that we've sort of established >> very close. I know that they will also plan on when we bring that to bring that um to it. The the current thought that we've had when we met is that they would have all of the first pieces of the
project, the first in um to ensure that all that's there and then the district would essentially have the second half of it, you know, essentially to to do. So, so the nice part is if the first part wasn't done, can't do the second
part. Um, so you know, that's the that's the good piece of it from that standpoint. Um, you know, we've also added on and Ty and I have had a lot of good discussions and I think a great addition that we've added on a after school uh clubhouse onto it. um uh about
a 3,000 square foot after school clubhouse um that we would hope to work with Seeds on a uh after school um ecology program that would be available to kids uh to be able to be uh a part of each day till normally 5:30 6:00. Um
also to be able to run with summer programming we would house LEAP uh programs as well out of uh the clubhouse and uh the fieldhouse. And so I think it's a really exciting addition that a lot of people that we've talked in the community of looking that after school
programming are excited about. And so uh um really excited to have that as a part of the design as well. >> Okay. All right. Anything else that we want to This isformational only, correct? >> Okay.
>> Any questions on that at all? >> No. >> All right. Um we are to other items. No other items at this have anything? >> Yeah, nothing. >> One little thing, just anformational item only. Um, after the uh meeting that
we had for 31A, we have a little kind of a snafu of after Tammy did the minutes um the motion it was not absolutely clear that it was the resolution being
adopted. Now I can infer from the conversation completely including my statements in the discussion period some board members discussion that it was but it wasn't articulated in the motion that way. So, I'm going to bring it up as
well at exec and Josie has to sign essentially the minutes that the resolution's adopted. >> And so, I'm just going to need some clarity, I think, at the board meeting that it was the intent of the of the motion and everybody agrees or we're
going to need to just redo and adopt the and clearly say adopt the resolution. I'm okay with either one, but you know it from a from a standpoint of of clarity for for the minutes. >> We need it clarified.
>> I think it was clear. I mean, in my opinion, it was clear based on the discussion and the intent. >> Me, too. But I'm not the one signing the you know. >> So, how do we So, we have to bring that to the full board to say we're good to go with just >> and and my my opinion is, you know, to
be on the safe side to just double up and do it. >> Yeah. I would make a new motion and be very clear. >> But again, I'm going to let I'm going to bring it up at exec. I just want all board members kind of know that you know that that it'll be brought exec and it may it's going to be added as a discussion item I think. >> And to be clear, the resolution was
required. >> It was not. >> Okay. And that's okay. >> There are some pieces from the language from TRUN that they recommend there that it's saying it's only a one-year agreement from that standpoint. So, like I said, I I think that there's the board
felt like they were, but I don't know that, you know, so that's why I don't want to put any words in anybody's mouth, and I think that that discussion needs to happen. >> Okay. >> No, anyway. So, >> and I think Tai, you made the motion. I
did. >> The original motion >> and and I and I made it not I mean I I know we were presented with two resolutions. It wasn't clear to me that we it it seemed that we didn't need to. >> We don't and we still don't. >> I read, >> but Tran recommends we do. >> Okay.
>> And I think that the board felt that we were >> Well, the language I spoke was one line from the resolution. >> Agreed. >> Agreed. So, I don't know what that means is my point. >> An air of caution >> and Tammy didn't either. Tammy brought it to me and I'm like, I think that's
what we said. And it was that was the whole discussion but I just want the board to affirm and if not that's again you're absolutely right it's not required recommended it >> and I need clarification from the board
item >> but we'll decide an exec on the you know of what the executive committee thinks if it needs to be added or not but I just wanted to I I don't have the chance to see all board members and so here's an opportunity just to inform these three of of that item. It sounds good.
>> Well, and he's got the one that made the motion, a no and a yes. So, there we go. We got a >> What if somebody changes their mind? >> I don't think that's going to happen. >> Okay. Uh, >> it's too late to be honest with you. I
had to go for a bit. I know. So, >> it's really about the rest. >> It's about the components that Trun had in there as far as define. Yeah. So, >> yeah. >> Yeah. Okay. Just like to add Thanks for the heads up. >> All right.
Other other items. Okay. No more public comments. So I take a motion to adjurnn. >> So moved. >> Second. >> Second. >> There we go. >> Thank you. >> We are adjourned. Thank you, Scott.
>> Thank you.