Hey. Hey. Hey. Um, I'm acting unofficially as committee chair, I guess. Is that right? >> It's easiest. Anybody can do it. >> I call this meeting of the board finance and operations committee to order. The committee would like to welcome the
audience. Viewers may watch live board committee meetings online at tcgaps.net. net/board recorded meetings may be viewed on demand at the same address. I'm assuming Julie there's no public
>> there's no public comment. >> So procedural items with the draft meeting minutes portion of the agenda. Do I have a motion to approve? >> I move to approve the committee meeting minutes from January 8th, 2026. >> Second.
>> All those in favor say I. >> Opposed. >> Thank you. Um, I'm flipping my page over here. Um, appointment of the committee chair. Nominations are in order for a committee chair. Are there any nominations?
>> I nominate Scott Hardy to serve as the committee chair. >> Second. Okay. Are there any other nominations? Hearing none. Um, okay. I I I declare them by majority
>> vote or >> in favor say I. >> Oh yeah, that's what I was going to do. I thought maybe it was some different process you'd adapt to. All those in favor say I. >> I. >> Opposed? >> All right. Committee meeting schedules. We're at committee meeting schedule
portion of the agenda. Are there any changes to the committee meeting schedule? >> No. I move to move approve the committee meetings as scheduled for 2026 as presented. Is >> there a second? >> Second. All those in favor say I. I. >> I. >> Opposed.
>> Okay. Amendment to the 202526 general fund budgets and school service funds. Food service programs student school activities fund community services. I'm deferring. >> I didn't see it there. >> It's at the very end. Well,
>> what's that? Huh? I just realized it was at the end. >> Oh, will yours work better? >> There. There we go. >> All righty. So, um, budget amendment one, uh, typically done in January or
February. Um, as I've been kind of sharing with the board, not much change from the original. still projecting a $2 million shortfall after our typical $ 1.5 million variance. Um, this is not all-incclusive and shouldn't uh add up to the right, but we just like to
highlight a couple things that are pretty big changes to the budget. Um, revenues. Uh, we did we did see an uptick of 14 students above the 25 we projected. Correct. Um, so there's a little bit of extra revenue there. And then we had originally put in the budget
$10,000 per pupil and it's $10,50. So that's also another item that um we have increased revenue. Um unfortunately we also have some increased expenses. So um we do have carryover. So as you know um at the end of every year if somebody
hasn't spent money it goes back into um either fund balance or the bottom line and then during the amendment process we sort that all out um and figure out how much they have and put it back in. So we do have carryover some for some sites uh curriculum and then we do have quite a
few purchases that have not arrived yet. So that rolls over. Um and then we did put a little bit of money for staff succession planning. So we had a little bit of overlap so that we could put a west senior high principal in right to start the school year. So we had an overlap with two people there. Um we've
got some pretty big shoes to fill here with our committee with Wes and we would really like to have somebody in place before Wes retires. so that we can transfer all that at least some of that knowledge would be very helpful. So, um we do have some money set aside uh to
have some of those things take place. Um and then as I shared before uh unfortunately the safety and security director can no longer be funded out of 31A. So that now is a general fund expense. So with all that taken account plus the other 15 20,000 account codes
that we have, the bottom line remains about the same as we had projected at the original budget. Um, a couple of just notes again I always like to share. Um, if you look at the front page of the general fund budget, um, you formally adopt the
excess revenue of 3.5. We share with you the 1.5 million variance, but it's not in here. So, just to make sure you a note that you're recognizing that. Um, if we um end as we're uh projecting, we would still be over fun uh 10% fund
balance. Um, if we don't actually uh dip into fund balance with that 2 million, we'd be at 11.6. >> All right. >> Um, I don't know if there's anything else. Just some highlights with the budget. Um, uh, the, um, October and
February counts are here. Um, October, uh, count day did happen in 2025, but the audit hasn't taken place. So, we still say it's estimated. We don't typically get that audit done until March. Um, our FTE. So last year we were at 8770. Uh this year we're projecting
the 8810. Um and then one thing I thought was interesting, we always take a look at our portion of uh local uh foundation versus state and we are definitely ticking up higher where the local's covering more. It used to be 50/50 and then 6040 and now it's 2/3. So
2/3 of our foundation allowance is local. The rest is from state. So that trend, if it does keep going up, may lead to some changes in the future. I'm not really sure if that'll happen, but as you know, a lot of districts around us are out of formula. >> And then those monies are basically sent
to the state and sent back to us, correct? >> Yes. >> Yeah. Okay. >> So, I didn't have any other highle notes unless you had any questions. Um uh one of the nice changes on the LEAP budget uh we projected less of a general fund transfer due to some extra revenue that
they have. So that's good news. It might be trending in a positive direction. Um uh food service um we're projecting a draw with food service. Um unfortunately uh he's had some equipment changes and has not been able to get any more equipment grants. He used to be the king
of getting equipment grants and there's just not many out there to get anymore. Um, so we've had some equipment failures that we've had to do some changes. Um, and we're always adjusting based on participation and staffing. >> And those equipment failures would come
out of the capital budget. >> No, it comes out of his food service budget. He has a fund balance. >> That's a general fund. Okay. >> Yep. He has a g he has a a fund balance. So, and he's limited on how much fund balance he can have. It's three months operating. Correct, Sandy? So, it it's
not a big hit to his fund balance. um and we were kind of anticipating it this year. Anyway, so on the child care side, um they also have a dip into their fund balance. Um we're really seeing the need unfortunately to raise rates again. Um we're not able to keep up with our
current rates and they can't continue to dip into their fund balance. They don't have that much. Um so we um have proposed some rate uh increases and uh we're currently rolling out. Um I think the uh preschool starts February 9th, is
that correct? Or 16th >> enrollment starts. So we've already shared those increases and and that's what it's due to. It's additional staff increases and unfortunately they don't have a big fund balance to sustain that. Years ago, we didn't have to increase it because we were getting some grants from
the state and because we didn't increase it, we're kind of behind. So, we've been trying to increase a little bit each year instead of a big chunk all at once to help families. >> So, it's definitely a >> Do we have any idea where we're at in terms of our competition, for lack of a
better term? I mean, in terms of rates, >> uh, we do. We're low. We're very low. >> We CND and Jessica analyzed that and I took a look at what they were recommending. Um I actually recommended higher than what they wanted to go with but they thought that they can sustain it. So we didn't increase it as high as
we needed to. Especially on the summer camp side were really low. >> That's even in comparison to other public school. >> She compared to a lot even um the YMCA summer camp. Yeah. She had comparisons of all the rates. >> Okay. >> Do you know a percentage of what it's
going up? >> Uh I don't. >> Preschool is about 5%. >> Okay. Um, I don't recall summer camp. Summer camp's a little bit higher. Okay. >> It's a little bit higher, but it it's still lower than the average around the community. >> So,
>> I just want to quickly acknowledge and and celebrate that for the first time, I believe, in seven years, we're not dipping in enrollment. >> We are. >> Oh, absolutely. Financial K12. Absolutely. >> Come along with that. So, >> up 14 projected 25. It's It's great
news. And >> such great news. >> Yeah. One thing I just and just for me and as I I think I know the answer to this but you know when I look at total revenues going up by you know 7.3 million um and our deficit spending staying the same it's because those
restricted funds are have restricted uses right so like if someone says oh I see TAS is bringing in 7.3 more million now with the actual versus budgeted but our fund balance is staying the same it's because of those restricted expenses >> it's combined with that with more
expenses too. >> The general expenses. >> Yeah. >> Yeah. >> And you have to think too that a lot of those revenues when you get the revenue it has a matching expense. So it has no bottom line impact. If we get more revenue we hire the people to do the work. So it's a wash. >> Yeah. No, I get that. You know, and you
know $129 million budget. Um have we ever been that high? >> Uh no. I mean it goes up every year. >> Um we used to be we were at a hundred for a very long time. Um, but probably the last, I don't know, five, six years we've been in the 120s.
>> No, I appreciate that. >> Yeah, >> great. Good work. >> Thank you. Any other questions? >> Just because somebody's going to ask utility costs for this rather extraordinary winter, um, are we
expecting to have that those utility costs or maintenance costs or anything um out of budget? >> Um, I think we'll be okay. Uh Wes did have to add uh to the budget in the original budget for uh maintenance overall the 261 function code because we
were going over and couldn't sustain it. Um one of the things we were concerned about is the plowing. That's probably more of a hit than the utilities. Um but we've been watching that closely. Um and did you do an adjustment for the 261 and the amendment or just the original? um
we adjusted and we had a few um um specific items that we put in for um some of the moves and stuff like that, but um usually we look at this the snow plowing at the final amendment. There's no real reason advantage to try to guess um at this time what it's going to be.
Um that so we start out with a a good average over over the periods of years and then we adjust accordingly whether it's up or down in the final amendment. utilities probably will come in real close to budget. >> And on the utility side, so the work
that uh train is doing, we did not reduce uh general fund for their expected savings knowing it wouldn't hit this year, but also I don't think we'll ever be able to reduce general fund in that area because I think it might just cover inflation. >> Oh, all right.
>> It won't go up as much, but I don't see it going down. This might be a question that you can't answer, so please don't. Um, but on what Ty said, those 14 um additional students that we have, do you know is was there
does it have to do with the compass learning center? >> It absolutely does and it's more than 14, it's 14 up from the original, it was up 25. Right. Right. >> So over last year, >> but we had a breakdown of the 25, which I thought was really interesting. So, I was just curious if the other 14 >> It absolutely has to do with Trevor City
High School and the Compass Learning Center. They have done an excellent job with offerings there and it's become quite popular. I don't know if you remember the overall numbers there, but they're over 200 students now. >> East Middle School, too, because they did the middle school compass program. >> They have a middle school compass, too.
So, they grew there, too. So, it's the first time in a long time that Tri City High School has been over 200 students in a very long time. I mean, I remember a couple years ago it was like kind of terrifying to think because the students were so low >> and they were less than 100 and I think
they only had 60 showing up per day. So, >> the staff not that you know I mean in my opinion I always want to preserve but it was got to be a scary uh just a scary look at how do we >> change the you know what's going on there. So, it's great. John and Jesse
and Jen Koek and uh Choic and her staff have just done a phenomenal job with creating opportunities for students that really don't want to participate in a public school setting. >> Yeah. >> So, it's nice that we can expand our office for kids. >> Um I I know we talked about this ROC
program potentially coming in. >> Do those kids who are enrolled in that a lot of those would be already existing students? I'm assuming is what we're anticipating >> that I can't answer. I think they are presenting. Did they present that to curriculum, John? It is going to the full board.
>> They did. >> Yeah, we didn't talk about the headcount. >> Are you Are you muted? Okay. >> Working on it. >> You're still muted, >> but those are I mean I think I mean Well, Erica was at the meeting. Well, you were at the meeting, too. So, I
mean, >> just trying to figure out just trying to figure out if it'll increase our student count or if it'll just change the >> Not. But >> yeah, I was just curious if we get full headcount for kids that might have come from out of district and into district
to be in the program. Does that >> Absolutely. They'd be our students. >> Okay. >> I can't We can't hear John. >> It looks up in the right corner. It's still muted. >> No. >> Danny, can you pop back and ask Larry to
take a look at it? And then I think Jesse talked about um trying to expand that program to Traverse City High to try to expose get some of those kids potentially to join. So that would be
>> my guess is if they're taking a program within the school and they're already a student that's not an ad, but this program could attract others to start and that's where you'd have an impact. >> Okay. >> Yeah. >> It is good news that we're growing. >> Yes. Absolutely.
It's um it's love the good news, but it's weird on the prek side. We're declining and I a lot of it has to do with birth rates. Um they're just down in general over Michigan and the whole US. So that's been kind of an interesting trend. I was pretty shocked
how low they went this year. M >> yeah I heard Warren always talking about just the economy in the state of Michigan >> at Rotary and that's exactly what Michigan is scared to death of right now is we have suddenly at least stabiliz it a little bit but
the precipitous decline in population in the state of Michigan >> right >> and it's primarily birth rates too that are >> Yep. I'm back if you can hear me now. So, somehow it just didn't like me. But, um, as far as the ROC program, that's right now targeted towards our kids.
That's something that we think that there's there would be a real interest in we wanted to get it out and apologize of adding it to the study session, but scheduling is eminent uh for our kids and we want to see if we have enough. If we don't, we're going to wait a year and
we'll promote it and work through that. Um, but you know, we have no obligation if we don't have enough interest. Um, but you know, our neighbor Kingsley is doing a a a Navy junior ROTC program and they have like 26 kids in the first year. Um, so we we think that, you know,
we do have a a recognizable group of of students that choose to go into military service after high school, but you know, it's not an obligation to do that. It's a leadership program. And the other part that that's really neat about that is that we'll we'll get a full-time person
as an FTE that the the government will pay half of and we can use that person for any other things we want including sometimes those people come in certified in like physical education health as well that we might be able to do some
different things with them. So, in the end, we could get essentially a subsidized FFT um that can help our bottom line and expand opportunity and access that we want at all three of our high schools really is our goal. >> Great. Thank you.
>> Thanks, John. Um All right. Bids. Any other questions on budget? Okay. Bids and services. >> Can I have a motion to move the amendment to the floor? >> Oh, yeah. Sure. I move uh I move that this item be placed on discussion for
the February 9th uh 2026 full board meeting. >> Second. All those in favor say I. >> I. >> Opposed. Motion passes. You are now covered. >> Thank you. >> Okay. Now, bed services and or purchases. Mr. Twing.
>> Hey, good morning. Uh the project I have in front of you here is the uh renovations and addition for the instructional music program at West Middle School. Um, we uh enlisted the services of Miller Davis as construction manager for this. So, they put the uh
documents out to bid. Uh, we received bids January 13th uh for this. It was advertised in all the usual places that we use. This project is uh interior renovations for the band and orchestra
programs. Uh, and we create some new uh much needed storage space for instruments. Right now the instruments are stored in the hallway some of them and that and it increases the teaching space gives them more room for more students uh in those spaces and we also
included a small addition about 1,400 square ft for the choir uh specifically dedicated to the choir through all our bids. Uh if you noticed in the u bid racks there were a couple of biders that uh withdrew their bids.
They had they were the apparent low, but upon talking with them and doing our post bid interviews, they had left scope out of their bid, and it was pretty obvious with the number they gave us. We're recommending uh accepting uh alternate one. We had to bid it as an
alternate. Our uh door access controls is a proprietary system, so we broke it out as an alternate so that everybody could bid it and add that cost in. what I don't understand what what does that mean alternate number one >> so
it's it's broken out from the rest of the bid pack >> okay >> identified separately and to do that we created as an alternate okay to the project >> okay >> in this case we did it because of of the proprietary nature of the system we use for all of our door hardware and access
controls >> okay >> and that there's only one vendor really in the in the area that can supply it and install it and give us the licensing that we need for it. So, for everybody to be able to bid it, we broke it out and that and identified it that way. In other cases, we'll do alternates where
we want to see how the the bid comes in and if it comes in favorably for us, then we might list a few alternates of other things we'd like to do if we have the money for that. >> Gotcha. Okay. That gives us the option to >> Okay. >> to do that. Yeah, we start with a ba base bid to make sure that we can get
what we need and then if there's some things that we feel like would be beneficial to the project, we ask and add it as an alternate so we don't have to completely rebid if we can't afford it. >> Got it. >> Okay, that makes sense. >> So through all this too, we're uh including that alternate. We're asking for a 15% contingency on this project
and it's not just due to the age of the building, but we're doing some uh structural work to some of the existing uh structure because of where we're putting the addition. we're butdding it up to the building. We have to take into account some snow load there. Uh so we're going to have to do some structural reinforcing uh in that area.
So we're looking uh for approval of a total award of not to exceed 4.2 million 4,263,737. And that the uh uh we will start uh the project as soon as we can get approval this spring
around spring break. We'll start with the addition and once school gets out, we'll move into the building uh and start the renovations, finish the renovations, come back and finish the addition. >> By approval, you mean plan approval through the >> permit permits. Plan approval
>> permits. Yeah. >> Which has been plan very delayed lately. >> Or it has. >> Yes. >> Yes, it has. >> BFS, the Bureau of Fire Services has been pretty quick. BCC which is the uh
construction code arm has been a little slower. >> That's Bruce Mise group up there. >> Bruce Vay's group up there at the county or is this a different >> This is state all state. Okay. >> All right. Could I have a motion?
>> I just I just want to make a com I mean 4.2 two um uh you know it started I believe at two 25 35 now 42 >> which I'm fine with I and and I look at the table of upcoming purchases and I
just want to make sure and I'm and I'm assuming we are planning for it but right now like I don't see on the upcoming projects any of the the roof projects from the promise we made from safe warm and dry and I just want to make sure like we're clear like We we are going to come through on that
promise to keep to do the roofs. >> The the money set aside for Central High School for roofs, we decided it would probably be best to wait until we do the gym and we could do it all at once to save some money, >> which fine with, but I believe that I don't know, seven roofs across the
district. But, you know, 4.2 um you know, again, if we have the bond money and we and we're going to follow through with what we said we're going to do, I'm fine with it. I just want to be clear. >> So, a couple of notes here. So, one thing is we cannot figure out how to do
this without an addition. We really were going to try to do that without an addition and take over the little theater. The little theater has theater classes. They have things instructionally that matters to kids. So, we couldn't figure out how to do it without an instru. And the overall music amount in bond is
14 million. And I've been working with Chad on that to understand as each project goes, we have to make decisions on what's best for kids. And it's not likely that we're going to finish all those music bond projects in this bond just due to timing.
>> Yeah. >> So, >> okay, >> it's it I'm I wouldn't be surprised if one project has to be kicked to the next bond simply due to timing and then we would have the ability to give them more money if we so chose. Were music projects or roof projects? >> Music projects and roof projects. I'm
concerned about uh one of the roof projects that was it was identified as a high need that we might not necessarily agree to. So due to timing, we're going to push it off, which does give us the flexibility with the funds, >> but we're going to do the roofs.
>> We are going to do the roofs. I just can't guarantee it's in this bond. Mostly due to timing. >> Well, I don't know then. I mean, I I don't know. Um, again, when we make a promise to keep kids safe, warm, and dry, the dry part is the roofs. And and I just want to
make sure we're staying true to that. And again, I'm not talking about music, but I just it's kind of why I appreciate the table to to look at what we're doing and what we've said we're going to do. So, I'm fine moving this to the board for discussion. I think that we can talk about it there. But,
>> so, let me say this. We are going to keep kids dry. the roofs that need to be done, we're going to do with this bond. In my opinion, doing it in this bond when it might not be necessary is still keeping the promise of the bond. >> Okay? >> We're keeping kids dry.
>> We have looked at the roof. Actually, Paul got a whole summary with a company come out and analyze all of our roofs. We plan to do Trevor City High School. We plan to do Central High School. Um, we are doing roofs. Are we doing them all? Not necessarily based on need. >> Great. >> So, we are still honoring our promise to keep kids dry.
>> Perfect. I move that the bids for the >> Oh, wait, wait, wait. I wanted to just say one more thing. Sorry. Sorry. Um, sorry. The and I was I think the only board member at the time that went toward every music department with the music instructors and um I can tell you
that West uh some of the the additions that you're talking about here are so needed. Um, and and having listening to what Christine said about maybe you get down to the 14 million and you look at some other things and and I can just think off the top of my head of some
things that you know maybe can't be done in in this bond and get pushed to maybe a different bond. some things maybe at West Senior High or you know just some other things but but West in particular I mean you know I went to school there and it has not changed and just looking
at the the music program and and how much it's grown and how many kids are in those those programs and and you know what it's doing for kids. I I do understand um and with that addition I do understand. So I just wanted to to say that that too. So >> I've had a lot of conversations with Chad. There's a reason why we put West
Middle Schools first. And we knew going into it simply for the amount of time that we're doing these projects that the costs are going to change and we're going to have to evaluate as we go. But the projects also change as you get into design. So it it's not something that we haven't discussed. We're well aware of it. Um West Senior High will be the last
music that we touch. Due to the age of the building and the space that they have, it's not as critical of a need as the other three. >> Yeah. And I I understand Tai's point. I don't I don't think he's I don't think I'm not gonna speak for you questioning the validity of this I get it
renovation. It's just keeping aware of the fact it's a zero sum game at some point. >> Yep. >> So we do it here and we're over here. We got to figure out somewhere else to make that up so that we can meet the expectations. I I would also say on the roofs when we
do the analysis, how much of that analysis is basically they're the end of their expected life and less about whether there's any structural integrity issues for that roof. >> So we do we had them do the uh infrared
reading. So we look for like wet insulation and and things like that where you might have leaks that are hidden and that we our roofs are really in decent shape across the district. It's just age. You're getting to the point where they're no longer in
warranty, right? And that. So, um, that's basically where they're at. They're in they're in good shape. The reason part of the reason they're in such good shape is we don't have rooftop equipment around the district. We might have exhaust fans up there and other little pieces. So, we don't have people
constantly up on our roofs walking around and doing things on the roof ma doing maintenance on other pieces of equipment up there. So, you know, they just sit there, expand, contract. Um, >> the last big one we replaced was u West
Middle and we did East Middle. And those were needed. They were obvious. They were wind damage to East Middle. There was >> there was damage to the roofs at at West Middle. The insulation was bad. There was already two roofs on it. Things like that. So, some of our other roofs are
just aging out is basically where it's coming to. >> Yeah. And I'm fine with that's what I'm looking for need if it needs to be done. >> Central High School and Trevor City High School, we have budgeted and we intend to do in this bond. >> Great. >> We're actually looking at a couple other options too on how to do these roofs. Do
we tear them off and add insulation? You know, there used to be programs out there where we'd get incentives and rebates for adding insulation to roofs, but if we're already at a level of insulation like an RF factor uh value, then you don't recoup much by adding
insulation to a roof. So, do you do a complete tear off or do you just repair the membrane or replace a membrane? And they've got new liquid applied membranes out there that >> Yeah, >> I mean it's very technical and I don't I mean I don't need to worry about I mean and I just when we go out and pitch our
campaign and our bond and we talk about roofs, I just want to make sure that we're doing the roofs and it sounds like we are. So I move that the bids >> for the West Middle School music renovations as presented be placed for discussion at the February 9th, 2026 full board meeting. >> Second.
>> All those in favor say I. >> I opposed. All right, we're on to saving data center. >> Sure. Um, we're bringing this one to you uh because of the dollar amount that's that we're looking to spend. This is coming from general fund. Um, our uh
computer rooms have what are called crack units. They're the air conditioning to manage the air system there. They're very specialized piece of equipment. Um, and uh, over time here they've obviously been they wear out and things happen to them and things fail on
them. So, we had a compressor fail on one of them and uh, we repaired it. It was a $20,000 fix to repair that compressor. Well, we've got another one that an identical unit that's failing as well. There are actually four different units out there. three of them are the
big units that um maintain the temperature and the humidity and and that for the uh data center itself. And we looked into the cost of replacing those units and it gets into the millions of dollars to replace them. Our
uh we have a an annual contract for maintenance with a group that does this. Um again, it's a proprietary type arrangement because these are proprietary pieces of equipment. So, we've only got one group of people that work on these things. Um, so we chose to
look at repairing these units. Our our contractor that does this work for us uh has told us that our units are in very good condition and that they should last another 20 25 years if we maintain them the way we have been. >> So, they're levered units, aren't they?
>> They're levered units. Yes, they are. So, we're looking to replace uh another compressor unit that's failing in in another unit. So, the whole spend is going to be, you know, just north of $40,000 for that. So, it's beyond our bid threshold, but we wanted to bring it
to your attention >> out of the four. So, one's been repaired, another one you're proposing to repair, and then the other two are still okay. >> One's a much smaller unit in that, and it's just minor support for the other three. Uh, two of them are what's called
closed loop glycol units and the other one's an air cooled unit. So, the air cooled units still operating okay, >> fairly well. It's the one with the compressors on it. >> And when Libert came to replace the one, they did PM preventive maintenance on all of the units and that's where they said, "You really need to replace this
other one." So, that was their only recommendation. >> I'm sure we have, but I'm going to ask this anyways. Uh have I'm can we or should we or is it possible to to pull this from technologies bond fund? >> It is not eligible for bond because it's repair and maintenance.
>> Gotcha. Perfect. >> Unfortunately. >> Okay. >> What if we could? >> Okay. Paul, if I I again I'm going to hark back to another day and age, not on the board, but in mechanical contracting. It used to be that servers were really large units, put off a lot of heat.
Labor units were absolutely required. But now that the equipment is coming down in size, is that need starting to diminish some? >> No. Because as this the size comes down, they add more and more units and that it multiplies and they still give off a lot
of heat. There's a lot of heat that those units give off >> and that we've got, you know, we'll have data closets around the district that we've gone around and added minplits to because, you know, you'll have one or two servers and a couple of um
what are the other units in there? Anyway, those server rooms, if you open that door and that it's a blast of heat coming out of that. >> I just that there was an assumption that that would diminish over time. heat has has not disp and and we we're
using more and more space in our data center as well. So >> So I move that we um approve the repair cost for the equipment for a total not to exceed 44,000 which includes a 10% contingency funded from the general fund onto the consent calendar uh for the
February 2nd board study session. >> Second excellent detail on that motion. >> Thank you. All those in favor say I. >> I. >> Opposed. >> Just just for you, Scott. Just for you. >> That was just perfect. Just like the
doctor ordered it. Um, sustainability committee. >> Okay. Um we have uh um met and we did a virtual meeting uh last month just to talk about the uh the the plan that we brought forth to report. Um at this
point the group was really excited uh about that work. We're um next month we will actually uh finalize early March we have to have applications in. So next month we'll be looking to uh make sure that we have all of our green school
applications in. um for those buildings that are not yet a green school. Um and then we talked a little bit about um a project at uh that was put out in the media um for solar panels at West High
School that not everybody exactly knew about um and uh had some issues with uh um a GoFundMe that we we don't do uh using those platforms uh in the district. We have our own uh platform.
So, we were able to to work with the principal and the students. And so, we'll kind of back up a little bit here, evaluate all of it again, talk about um you know, sustainability of those the project of how do we make sure they're maintained so we don't end up like the
current one. So, back it up a little bit, but we did have the chance to talk about that. And and it was really good because the committee, I think, you know, one of the first thing when they read it, you know, some of the first emails I got were, "Hey, how are we planning on keeping these up and have them not break down?" So, um it was really good that everybody's on that
same page. And so, um other than that, we're just uh again getting uh ready to have that finalized for the board meeting for final adoption of the 1.0 sustainability plan. >> Questions of any sort?
>> I don't think so. >> Yeah, I think we've seen the plan presented I think three times now. So, I think we're pretty clear on it. >> I move uh that this item, the sustainability committee 1.0 action plan, uh be placed in the consent
calendar for the February 9th uh full board meeting. >> Second. >> All those in favor say I. >> I opposed. >> We are on the roll. Okay. Thank you, John. Um education
educator compensation. >> Very excited about this one. Uh we shared with you in the past the um categorical 27L. Uh it is meant to um provide relief for employees on increasing healthcare costs. Um at the
time that the money was coming out, we didn't know our allocation and we didn't know what those rules would be. Uh we do have clarification that this can be used for all educators, which is all um educational employees. Um it is not specified for one group, but we do have
to negotiate this with any affiliated groups. um we got about uh 1.275 million and after um our expenses the FIC and retirement we have about 920,000 to spread for employees. Uh we took a unified approach with this. Connie and I
met with every group and we did one letter of understanding and asked all groups to come together and really make it about all employees and they were all 100% in agreement. Um this has been floated and voted on on all units and has passed and everybody's very excited about it. Um the distribution of these
funds um all employees who are eligible for healthcare insurance uh with the district will get a one-time uh uh payment of $825. Um anybody that is a permanent employee that uh does not qualify for insurance,
so they're part-time uh would get $500. They still probably have some health care costs that are burdening them. Uh so we didn't want to leave them out. Um all of these distributions are reportable for wages and subject to ORS taxes. So, just making sure that we're telling the employees these are subject to taxes. So, you're not going to see
$825 on your paycheck. Um, and we will be giving this out on the March 13th payroll uh for employees who are active February 14th. Um, one of the reasons that we asked them to be unified on this is so that we could get it to staff before spring break. Um, as you know,
our hourly staff don't typically get a paycheck um over spring break and for anybody traveling, it's a nice boost. So, they were very appreciative of that. um didn't feel rushed to them at all. Um and they were all in agreement that it's should be for all. >> So, we're very excited about it.
>> That's great. >> It's nice to see one unified with all of the unique groups signing one document. >> Yeah. >> Is this also applicable to unaffiliated staff? >> All staff. Okay. >> Every staff member at TCAPS. >> So, yeah, let's make sure that's clear
because I know the union groups voted on it, but Okay. Yeah, >> they the union groups voted on it due to the nature of the language. The unaffiliated they don't they're not affiliated so they don't vote. We certainly are keeping them in the loop. We're sending a communication out to them. But we we pitched it as all and we
met all and >> I think it's a great thing. I appreciate it and I'm sure the staff appreciates it. >> Yeah. Our healthcare costs went up about 9% this year. So it it's not uh it's not small change. >> Okay.
I move at this item the 27L educator compensation be placed on the consent calendar for the February 9th full board meeting. >> Uh second >> I going to make a suggestion. Can we put this on the regular board agenda? I mean
I think this is important enough that the public might want to >> You mean discussion? >> Yeah. Or put it in discussion just so that there's you know let's bring it to people's attention that we're >> Sure. Yeah. >> doing this. >> That's a good idea after. Sorry. Do >> you want to revise your >> I'm going to friendly amend my uh motion
to move this item, the 27L educator compensation to be placed on the on the uh board agenda uh for discussion um for our February 9th full board meeting. >> Second.
>> All those in favor say I. >> I opposed. >> Thank you. umformational items. We go a quick little tour around the district. >> Let's do it. >> Here at Glen Lumis, um you can see some
of the work that's going on. This is some of the piping the trains installing right now for the new updated heating system that's going in. U they're doing the piping now. uh so that when the heating season ends, they can start the boiler replacement and some of the unit
heater uh replacements. That's some of the work the material they've got um st um staged in the cafeteria here waiting for installation. We're also doing some prep work uh around the building here. Uh that's the
old locker rooms under there. We're taking out all the old tile. It was loose under foot, so we're taking it out. >> Justice tile. No, this is ceramic tile >> and that >> no under layment. >> Okay. >> And that so this is all the old ceramic
tile and we're just going to level the floor in there. We're not putting any new tile back in or anything. >> Okay. >> Now, over at uh Traver City High School, um we're doing the bridge stabilization work. They're starting to get ready to
put the helicals in on the exterior. And then uh this is on in the interior where we're going to they're going to bring in the steel beams and and set those and anchor those in place and that. So that work continues.
>> That's got to be uh that's got to be a a daily uh cuz that's the whole hallway to get from one end of the school to the other, right? >> Yep. It's protected. You can see the there's plywood over it that we cover it with so they can still use it.
>> They got to go outside. Yeah, I'm thinking they I'm thinking they have to have to go outside. So, okay. So, when they're working, they I got you. I got you. >> This didn't unfortunately pose an issue. We had a pipe freeze >> due to the nature of how they opened it and didn't insulate it.
>> Luckily, the contractors helping us out and the pipe did not burst. So, we were pretty lucky. Wow. >> Good deal. Then over at Saven, um you can see there's that forest of uh metal stud and the chipboard laying there ready to go
down the corridor as well. And then it started going up. And if you were to go over there today, probably most of the board would be up on the uh on the interior. It goes up really fast in those spaces. So once the board's up,
um finishes start, things really start kicking into gear. Are they all complete with the HVAC? >> I think they've got a couple more things to do with it over there than that. >> The MS >> Train doing that work too. >> Yes.
>> It's it's a combination over there. There the demo work was done by I want to say by DMW and then trains doing the new install stuff. >> Oh, okay. >> And that this is just one of the office spaces and that. So, there's some work on the exterior a little bit. A couple
of the window openings need some glass in them still. and that. But >> those are some tight office spaces, aren't they? >> No, they're they're pretty good size. >> Does that thing come out and then jet? >> It's It's tight compared to what we're used to. Yes. >> Classroom. >> Yes.
>> Yeah. This is much smaller than the classroom. >> The cozy is probably going to feel better. >> It's smaller than Boardman, too, but it'll be different, but it'll be clean and warm. >> There's a lot of daylight. >> Dry. >> Yes, >> that's part of our pitch. >> Yeah, >> there's a lot of daylight in these
office spaces. They've all got windows. >> Yeah. >> Along the outside wall there. And that >> it's good size. >> All right. Thank you for the tour. >> Good, good, good, good. Yes. Thank you.
>> Um, sustainability committee report out. John's already done that, have we not? >> Yeah. I mean, it was really just, you know, coverage of the sustainability 1.0 know to give them the feedback from the
board. So that's all pretty much wrapped in one. >> All right. Do you want to move on to the Bolar Educator Project? >> Um we can So I'm just uh as far as an update, I just wanted to give the the committee. So we uh we are eminently
waiting for final approval from from Michigan, the Michigan State uh Housing Development Authority. Um we are at the the stage that what what we work with a group named senior solutions that is a nonprofit developer um from out of the
Detroit area and they work with Cunningham Lymph uh who's a a construction management company locally. they had submitted an RFP proposal to the entity that we created originally when we started this um over three years ago um a partnership with ourselves uh
Northwest Education Services, Grand Cher Catholic Schools and Actton Center for the Arts. Uh and so we are um at a point right now where Blair Township will be getting close to some approvals. Um and so as you start to hear maybe more out
in the community, those kind of things, people are wondering where's the status of the project. Um the hope right now is that come this spring um that we'll have the opportunity late spring to break ground. The goal is to have approximately 70 um uh units which is
across 35 uh duplexes. Um most duplexes are have a onebedroom and the other side of it a twobedroom. um with that. And so we are working um with MISDA um it it will have um some components of uh
subsidies um for for housing. So people that qualify under um certain percentages that we're still negotiating uh with MISTA um of AMI, average median income of our local uh area uh will
qualify um for that. Um but they will also have some units um for K12 employees as well that um may not qualify under that that'll be a little bit more expensive but give opportunity for those uh that make a little bit more
than than uh the the 70% especially AMI to qualify. Um the way the process will work is that um right now it's approximately I believe 55 acres um that's there that we will sell to the developer as a district. One of the
things we'll be working with Trun on a lot of one of the things that was was inherent and and explicit in the appropriation of $5 million that we were given from the state was that we have a deed restriction in there that maintains that the property must be used for the
intended purpose of K12 employee housing. um and if it ever um is not for that then ownership of the property and and what's on it would revert back to decaps. Um, so one of the the things that when
we started this journey three years ago, there was one specific project in the city of Traverse City that was scrutinized that was met for that that was maybe sold to a developer housing that's been I've heard different
stories of that of levels of of belief through not kind of regardless. We wanted to make sure that our project didn't have those things. Um, so we uh we will continue to work with Trune and once we get to the point of a closing um
on that property, we will share those documents with the board to be able to see what that looks like. But again, very excited for it. Uh but it's uh we've learned a lot in the process. Uh I've given multiple presentations across the state. People are just kind of
enamored um with uh what we're doing with it. And one of the things that um is coming out of it is I have started a dialogue with the city of Trevor City. Um had the chance to talk with Ben Marintet, the city manager on it. and Christine and I have a meeting, I
believe set with Sean Winter, um the city uh with the city to further talk about what that could look like of a of a small project on 14th Street um with uh to with a similar purpose and intent that I think would be a good thing um
for our district and uh the city as well. So, just wanted to give you an update on where that is. Um I don't have renderings quite yet. I should have renderings on uh sometime in the next 14 days. Once I have those, I'll go ahead and share those with the board as well.
Um but as that's getting closer to the this late spring, it'll be about a 12 to 16 month building process. But once units are built, they will be done in stages um that uh the entity um that sane creates as the developer to do
those housing units, we'll we'll be sure to to share when those are becoming closer to available. So, any questions on any of that? >> I have a couple. Did I hear you say 70 units, John? >> Yeah, 70 units. So, it's it's uh 35
buildings um with two D twoart apartments uh in each duplex. >> Yeah, I I think that's great. I think I was looking at my notes from last year when we approved this. It was was 72. Then we thought it was going to be 54, but so back >> Yeah, right now we're at the 70. Like you said, it just we're at the final
million dollar kind of thing here. So in Mista, so it could alleviate their move a little bit, but that's our our target goal. >> And I I appreciate the clarification of the deed. I think that's important. Is is it still um a minimum of 30 years that we're requiring this
>> for educators? Right now, my goal is a minimum of 99 years is what I've talked with True Nan. >> Excellent. >> That's great. >> I I I got to check legalities and they're still working kind of on on that. This is kind of a first um you know, in the state. So, but that's our
goal. We we want to make lock lock this thing up to where as long as we possibly can that the deed restriction is enforced. >> And just to confirm that we can't prioritize TCAP staff, this is for all >> staff. That's the one level, but what we
can do, we think that we do think that some level of them we may be able to do that. Um, we're we're we're talking with Mishta on that because essentially the $5 million appropriation we were given and what Mishta's given to what's called the cash stack as I've learned in the
housing market building um it it doesn't fully pay for all of it. So, we can push that money to a certain percentage of the units and those are the ones that definitely have to fall under the the subsidized rate. The ones that are not
subsidized, we think we could push and we would do it equally amongst the four entities is what we've discussed. Um but Sen is still working on that. Again, that's all kind of the the agreement and the sign off from MISDA what exactly they'll allow that. But we definitely
know that um a certain percentage for sure. My guess is at least half will have to be open to any K12 employee in the region. >> Great. Thank you. and and thank you for meeting with Ben and exploring the 14th Street housing project. I think that's great. >> Yeah. Yeah. I was just going to add on.
I'm uh that's uh been sort of been my conversations just in my past uh 14th Street. And so I'm excited to see what what potentially could happen there looking at the city's master plan along 14th Street and and how TCAPS can work with the city and and to see if there's
something we can do for um for housing. So I think it's great. Um, I love updates on on that project and excited to keep hearing about this Blair housing project. Um, I think it's exciting and like you said in the state people are really taking note and I think that's
that's really exciting to kind of be a leader there. So, good job. Good job. Good update for sure. >> All right. Thank you. >> Cool stuff. >> Uh, finance. So, the only thing I have is I thought I would just uh share with
you um there's information posted on the MDE website, the 31A funds, 462 districts out of 974 rescended, uh accepting the funds. And so, um that's 70% of public schools and 39% of
charters. So, 47% of all districts, nearly half have rescended. Um Wes and Sandy and I have been reading the language and trying to figure out if they'll redistribute uh the difference. Um I don't know if John knows anything different. It's difficult to tell by the
language. Um one of the caveats with the language is it had to be distributed by December 31st. So I don't know if they will or if they can, but that's something just to keep an eye on. >> Interesting. you know, with the court cases still pending. Um, I think that's
put in kind of a MD MD doesn't know what to do to be honest. And so, I think they're going to look for some guidance from the courts and if it's not given to that, I think if there's a supplemental from the legislature, I think they're going to look for some clarity. And if not, they'll get an attorney general's
opinion even. Um, so that they're they're just kind of in a standstill, not knowing what to do with the additional funds at this point. And what was the total number of schools for >> there was 974 that opted in at the beginning and 462 rescended uh by the
January third or December 30th deadline. >> And so you know there are well over a thousand districts because this includes um charters and privates and prochial as well that are eligible for those funds under the legislation. Um so there you
know it it is less than half definitely of all the school entities in the state. Um but a very large chunk of the traditional publics especially opted out. >> Yeah. 70%. >> Yeah. And I I again maybe this is an
editorial comment but um none of those districts that opted out didn't didn't say they don't need the money. They just said they didn't need the money with the strings that were attached. That's what it sounds like overall. I don't know that it to be true for every district, but >> you know, some districts got such a
small amount. I don't know that the conversation even needed to take place. Um, so I don't know that they said either way if it was such a low amount of large districts, what percent of the large districts like ours, I think it's a different number. Not that it matters.
I hope we get the money. The 1.5 million to to remind us is part of the reason why we're doing so well financially, too. That was one of the assumptions we made when we approved this budget, this 2526 budget in June um was that we were going to make whole on that 31A
um and increasing or not losing kids. So anyways, I I appreciate the update. I saw that as well. >> Yeah. >> The only kind of caveat I kind of have to compare with that is that from media is half of Oakland County schools took it and half. So, I'm pretty most of your
bigger districts are in Oakland County, so I don't know what exactly that means, but just another data point. >> Well, thank you for the update on that. That's always a cheery topic. Um, district purchases. >> Uh, so just a review of the document.
Um, I wanted to bring to your attention, we had a couple of items for curriculum towards the bottom, AP biotech and AP chemistry text. We're going to remove those. Um Jesse's done some due diligence and uh they're actually not going to meet the board threshold. So that's why they'll be removed. Just a
heads up on that. When it comes next month, they're not going to be there any longer. Um and then you can see we have quite a bit coming to March. Um the uh network solution, the fiber to the multi-purpose fieldhouse and Corteade, that one is -ate eligible. Um so Wes and
Evan have been working with our -ate consultant to fill out all the appropriate applications. Um and we kind of got in there at the nick of time. So that could be reimbursed up to 50 or 60%. So that's good news. We might be able to do some additions, especially at Corte. They're very needed. Um, so Evan
was excited to be able to add that one to the bid. >> All right. We're winding our way towards the end, are we not? >> Yes. >> Public comment. I'm assuming we still >> Yeah. John,
>> can I add one comment? Um, as far as the the books, while they don't meet the bid threshold, they will go to curriculum still for approval. Um, you know, from the curriculum committee as far as as textbooks, >> which I think we did on Tuesday. We approved.
>> Correct. You're right. >> Yeah. These ones I think are coming later, correct? >> Or did they already purchase them because they got a good bid? >> I think they were on the curriculum. I wasn't able to be there this this
week. Okay. So, >> yeah. Well, there's no need to bring it. >> They give electronic version of these two and they were saying they want some hard copies and yeah, I think that conversation >> we just want to make sure and clarify that we always bring them to both, right? >> You know, but normally over the bid threshold, but taking that off, I didn't
want it to look like it wasn't still being approved, you know, from a a committee to to have oversight. >> Yeah. >> Okay. Now we're on to public comment. Seeing there's no public comment at this point, I'm going to
adjourn the meeting. >> Perfect. >> Good meeting.