Board of Finance and Operations Committee meeting. Call this meeting of the Board Finance and Operations Committee to order. We'd like to welcome the audience. Viewers may watch the board meetings live online at tkfs.net/board net back/board
and recorded meetings may be viewed on demand at the same address and and you've done roll so everybody's here we have a quorum um I don't see any public there's no public comment
um draft committee meeting minutes from July 31st 2025 could I have a motion to approve meeting minutes as presented I Move to approve the meeting minutes. Second. All in favor say I.
I. Opposed. Um, bids and services capital projects electric vehicle charging station. Um, that would actually we move toformational agenda. Sorry about that. Um, yeah,
we'll talk about that when we get toformational. Um, it doesn't require board action because it actually came in under the $35,000 board threshold. So we'll talk about that in a minute. Um the only one that does record action from the board I know uh Dr. Van Wagner has been talking to you about a change order for the Sabin project. So as you
know actually both the uh facility storage building, the Sabin building and some of the train work have all kind of come in under budget and we've got some contingency and um really um what I believe and Patrick believes is critical is to get um the rest of the central
office over to Sabin. So, one of the things that we learned at a safety conference in May, especially from Oxford here in Michigan, was a lot of their central office staff was stuck in the high school and couldn't actually run the district or the crisis or any communication. And so, we feel it's
critical to have them not be at Central High School. out of all of our buildings, it's likely that an event would happen at a high school. And to have the superintendent, both of our uh chief academic officers, communications, all at the high school and possibly stuck there, not able to help with communications, running the crisis or
reunification center. We feel it's really important to go ahead and spend a little extra. So, I'm asking for a change order to the original SAIN uh project that you approved for 1.5 million. Uh the nice thing about this is we've already awarded contracts to multiple trades. So, the architects are working on an addition about 3,400
square feet to fit about 11 folks um on that site. Um we can do a change order to the existing project. We don't have to go back out for bid. We can work and negotiate with the existing contractors on site which will save time and money. Um so, we are asking for permission for that 1.5 million. And that's a
combination again. It's from capital bond overall but a savings from train a savings from saving and the facility storage building. Now, will there be a budget amendment to the Central High School renovation because you had originally accommodated
staff over there? No. Um, it was budgeted, but it was never approved. It was just a line item. So, yeah. So, there's no Yeah, we don't do budget um approvals on capital projects. It's the approval process when it's purchased. Okay. We never We didn't do anything.
Yeah. I set aside $100,000 for makeshift offices. It that will go away. Okay, robotics is still even not got all their stuff out of there yet. So, you know, the other piece I'll add to this is that, you know, we we've talked a little bit about even, you
know, music and different things over in that wing. You know, we don't know. Um, one of the struggles I did have, I you know, originally I I was I am a big believer in trying to be frugal with all this is when we were originally trying to do it is that in the end it was
temporary and we were going to spend some good money that in the end might have gotten tore out to do something else with that area for kids. We won't do that now. You know, I feel, you know, in this idea that it's it's not throwing good money at bad in the end, but it was
a temporary idea. But I had the chance also at a different time to hear the um some of the administrators from Oxford and um you know it it was definitely that a lot of the issues they had struggled because people couldn't get
out you know they couldn't they were in lockdown they weren't you know there was nobody in or out and and once the you know incident happened like they were stuck and I I hadn't thought about that at all in the process when we were doing that it just you know it didn't cross my
mind that you know you you you might even think oh we can get out quick or but no you know in that situation you know your training everything is very critical for kids teachers staff employees and so you know I think this is still the very very most frugal way
to be able to do this at this point um and uh and after all that I I kind of did have a change in thought with it and just um a question just because I know for a there was just some thoughts about permanently being at Saven like after
the fact and so I just you kind of Yeah. And I've come around on that too and I'll tell you why. Um you know at one point I really thought we might end up back here with central office in the end and as I really kind of looked at the landscape of our school buildings.
Um, I I think that one of the things that intrigues me about this building and possibly the Oak Park building that lease ends up and with the ISD, I I'll begin conversations with Tara, the new ISD superintendent, soon on that is that
you have two buildings in the heart of the school district in in town with early child care and and I think that there's some real conversations to have of space that even, you know, um, private providers need. Is there partnerships? Is there are there all
those kind of opportunities with that? Eastern as big as it is, you know, you don't really, you know, you don't want these mega huge elementary schools like are you able to do something more with the preschool programs and things out of these buildings that I think gives you
that flexibility that I think is more important personally than a central office being in town. Um, but still have that that opportunity. We already at Sabin lease space to the state police. I've even had conversation with them. They, you know, at one point there was
talk them leaving, but they actually really liked their space. They've told me and would even consider more if it ever became available. So, I think if for some reason the board in the future changed from that thought, you know, this the the small it's not a huge space that we're adding. We're being very minimalist. There's there's not a
boardroom onto it. Um there's very little conference room kind of space and those things. We're still going to have to figure out, you know, in the at least while central grade is being done exactly where we do board meetings. We think we can fit it in maybe the training lab over there. Um but we might
have to bounce to one of the schools, you know, for a couple years where central grades being done. So this isn't you like a whole central office build out, you know, at all. Um I'm I'm very cognizant of wanting to make sure from the projects that we have here that to
an extent, you know, giving back some of that money into the bond for the projects that we promised of of music and central grade that we're putting money back in that can go to ensure the board is is completely be able to do that. And so this is a minimal amount
that um will create permanent space. And then the board, you know, I talked all along at some point we are going to have to start having conversations about those two buildings and what do we see from a future standpoint for early childhood for preschool. Some districts
do a early childhood uh preschool first through first grade buildings, you know. Um it'll be interesting what happens with build out you know towards Lef Franier and all of that of what um Oak Park you know could have pieces in that.
So it at some point down the road it is a larger conversations with those two and I think that buildings for kids and having that flexibility is going to be more important. I I agree and I um I've talked to Jessica a lot because she runs our licensed programming and when you
have um a lot of your programs in one building, it's so much easier from a licensing perspective as far as substitutes. I mean, we can't have just anybody go in a classroom with kids in a licensed program. They have to be licensed. They have to have the credentials. They have to get their testing. Um even just for lunch coverage for 45 minutes. So, it it is much more
efficient to have all the programs in one building. And you know, we've talked for several years. There's a lot to like about Oak Park and Eastern. They're the same boundary. If you wanted to do a segregation of grades, let's say you did GSRP, preschool, JKK, um the bus could go to both. It's the
same boundary. So, there's a lot of options there. And with this building, I love this building, especially for like a large summer school option. And um there there's a lot to like about that. And really only having two buildings left as a school. I mean, we used to have 17 elementary buildings. It scares
me not to have a couple ready to go for classes. You just never know with enrollment what's going to happen. Yeah. I I you know I and I love that we're changing course as new things arise and I support the idea of of safety and
learning from others. Um not thrilled that the headquarters are moving out of the city. Um doesn't excite me too much. Not permanent. Um you know if the board thinks in the future to do something well I mean I but I mean not permanent but could be permanent. Could be. But I guess my my question is
was this building an Oak Park? So I really love to hear that what you just mentioned and you mentioned um I think that's a big gap in our community and something that um cuz what I don't want is what happened to Birth of Oas. Um, yeah.
And and I guess as we sign off on on this buildout, even though it's small, in my mind, we will be out there headquarters for the foreseeable future, you know, um, at least while Central C is being done. Very, very minimal. Yeah. You know, at least three years.
I just think it's so I mean, we've seen all the data since when we were closing buildings in 2016. People want in town schools, and I think it's more important to leave these schools for kids. What? That's parents choice. Parents want their kids in in town schools and having them available for them I think is
really important especially early childare. So you say just maybe for three years. So if if this then like in your mind what what would what would other options be if it was just for three years for say central office? I think that um you would start to build
out this building for like central office or move in just like we just did now. I mean we're here right? I mean, you could there's nothing stopping a board from going through and doing exactly what we're doing now, you know, but that gives you that option. And I just think and I will tell
you, I've gone through I'm I'm I'm 180 from where I was two years ago on this right now. I really thought, no, we need to be in town for central office. We that. But as I've looked at the climate and I look at as I talked to people, talked to somebody even um yesterday
about they're looking at maybe an initiative at community support for more of an early childhood like millage program like to be able to provide child care and that like Leela County does right now. And you know and so I just
look at this building just from a central grade standpoint. you know, the it it it has a good location for that on this side of town and I look at I look at Oak Park and it has a good location for that side of town, you know? So, like there's a lot to like in that, but I'm not I it's kind
of calling the game in the second inning here like the board's going to have to grapple with that tie, you know? Yeah. I mean, yeah, and we're grappling it with it right now. And I and I and I hope that we'll talk about it at the full board meeting. But again, I and I I love the early childhood and I think it aligns with what we're about to approve
with our early literacy and strategic plan. So, I guess whenever that time to grapple is, I'd rather do it sooner than later. Uh I do think it's would be it meet a big need in our community. Yeah, I really do. Well, like I said, I think there's going to be a quickly come to conversation
with um some folks that I just had. Like I just had that conversation about some people wanting to build a coalition, a group together to talk about that early childhood and and a possible like you know uh countywide like village kind of thing like that you know it's would be
more of the of the great start collaborative you know the ISD you know cuz I even said is that is that like a fivecount thing like they they didn't know but like it intrigues me that we've been having these thoughts now all of a sudden there's a community group that are having those thoughts. Yeah, I think the timing is perfect. It could be an
activity or strategy to meet some of these goals we're set up. So, there's so many options. We've even talked about some possibly some centrally located options for EL students. Um, you know, we're so spread out to be able to provide services to all our students. So spread out. Is there something we could do locally um
in in those very early stages? Like there's just so many options. Yeah. With our centerbased programs with Mai and everybody wants in town. Even the ISD, they're looking for classrooms in town, too. Yeah. From a from a real estate perspective, great to have the properties, this property in Oak Park.
And I mean, for gosh, for years, we've been talking and spitballing different ideas of what could be or what do we need or what does the community need and so great to have those options. And as much as birth of us was, you know, hard, I
think some of the decisions, you know, putting the BLET program out there was a challenge. like people don't want to drive across town even regardless of the the the programming and you know and we've seen birth rates and the growth over there. We're not they're not
there's not families moving to that location. So um and you just you know so many people work in town. So, you know, I think that they might be willing to stay and want to stay within their communities maybe when they get to those, you know, grades of, you know, when activities and things
are happen, but from a preschool standpoint especially, there's just a lot of people on their way into town, drop my kid off, go to work, you know. Yeah. And there there's definitely something to be said about that. And uh but it you know preschool is it's going to need to
be a multi-faceted multi- uh philanthropy or a governmental organization. Like it's going to need to be a community conversation, not just a TCAPS conversation. But I do think that we would bring an interesting piece of facility right here, you know, and on
the other side of town that can is a big piece of that puzzle um that I'm excited about starting to get involved in conversation. Yeah. Well, let me um for well, since I was on the board previously, we have talked about Glenn Lumis forgetting for the
moment what TCAPS needs this building potentially for. There's no better location for a daycare preschool than right here. And that means that people like Mson or Britain Banners or any number of the larger employers um are
desperately searching. It's it's too bad we don't have it available now. Well, and and we had that happen. So the Y came Andy came to me from the Y because they were shut down from theirs and he said, "John, is there any way?" But we were in here. So the
only spot we had at that point, we had a couple classrooms out of Cortade and they even were considering that they ended up at Kensington Church. We' had this building, they had taken us up on it in a second. Well, look at our toddler classroom at Monasuri. It's full with a huge waiting list. And we've only won one class. Now
we have two. That's 18 months. I mean it a long wait list. Yep. Well, the other thing is I I will agree with Ty. I I don't like necessarily I know we have to do it. It's a necessity. I don't like the idea of central office being at Sabin. I
think what we run the risk of doing is the community who might want to attend a board meeting on a whim, chasing us around trying to figure out where we're at today and where we're at tomorrow. Um, and I I would prefer you even
consider Central Grade School, the third floor, as potentially an option for and again that can be at that point. I just um I don't know. I I know we think of it that way in town, but I think it's like five, six miles.
It's six month, you know, for a district that's 300 square miles. I mean, it's not it's not much. The thing that I like the benefits I see on the operational side, it's right by transportation, it's right by facilities, printing is there, technology is there. It's actually more
centrally located in our district. So when we have staff coming from Westwoods for meetings, it's actually more centrally located for Corteade and Westwoods than it is for here. I don't disagree that it benefits us to have it out there. I'm just saying from a community perspective, it's it's out
there. It's not in the central area of like we are now, like we were at Boardman. And there's a certain part of consistency that the general public is looking for if they want to attend board meetings. They don't always plan ahead for that and chasing us around the
district trying to figure out where we're at. I I don't know. I I know we have to do it, but it's not it wouldn't be my preference to be out there. Well, like I said, I think that could be a conversation. This space I I'm not worried about because, you know, I do think that if the board ever in the
future just said, "No, we want to do something different." you know, there's as as you know better than anybody, there's always people looking for lease space and especially partners that we have um that could be a part of that that uh you know I I always have different conversations with the
you know not this particular group but as an example like big brothers big sisters partners of us it could be interesting and having some multiple of our of our friends you know in lease space that they're looking for. Um, so you know, again, I' I'd rather throw
good money at good concepts than redoing something that we might tear down because we want to do something in a school building right now for kids and we're three years away from central grade from a third floor to figure out exactly what that looks like. I'd just like to considered as an option. I mean, I think that location is
ideal from a community perspective. So, all right. I support moving this on hopefully into discussion. I think this is a really important discussion that aligns. We'll have it. We'll have it. So, thank you. I think it's it's great. Yep. All right. What would you like from us? Is this informationational or do you want some kind of
um this we need approval on this? So, it's whether you want it to go to consent or discussion at the full board. I would like it to go to discussion. Yeah. I think it's an important piece conceptually for the whole board to weigh in on. So, I'd like to move this and are we in agreement that we
would move this on with our recommendation that we approve? Mhm. Okay. So, just I don't have a formal motion here, so I'm just going You need one. Yeah, I know. I know. I was like I'm going to hold you to your
I'm going to hold you to your palletarian. I was thinking that have to create this out of whole closet. Fair enough. I move that the finance committee move this to the whole board for discussion. Second.
This being $1,500,000. Yes. The savings change order. Yes. Sorry, Tammy. You got that? Got it. Can you translate that, please? We're good. All right. All those in favor say I. Opposed.
And we will put this on the discussion agenda. Okay. Next um nextformational. Yeah. Do you want to go to the ED charging stations? Um I'll let Paul give a summary of that.
The the overall project was the uh two grants that we got um EPA and what was the other one the state state grant state school bus like school bus grant. Um so to purchase the bus and then to purchase the accessories which included the station the charging station itself
which we've purchased. Now, this is the infrastructure to be able to plug it in. So, he's been working with Consumer's Energy. If you can just give a high level overview of that work you've done with them. Sure. So, we've we had a bus coming. We got the charging station sitting in the warehouse. So, we needed to get it put
in. So, we bid I had Neless engineer u installation of the charging station um put a package together. We bid that out. We actually got four bids on it and three of the four bids were below our bid threshold. Um, so, uh, we're looking
to award the installation. Consumers Energy has got a lot of work ahead of them as well. They're and they've taken it on. They've got a whole group that's all about uh electrical charging for vehicles and that and they've kind of grabbed right onto it and they're
starting their design work to bring uh the power we need over to the um a certain pole there at the bus uh garage area because we don't have capacity in the bus or in transportation itself to
feed this uh charging station. So just from a community perspective, I know TCLP has been advanced on this as well. Did they bid this or were they not in the service area? They're not in the service area. Consumers energy services the
transportation facilities uh and part of u the data center out on that side of town and on the sen area I think. Okay. So, we've been working uh handinhand with them, the engineers, we're working with them to uh make sure everybody's on the
same page so that u they're going to bring the power to a meter. They're going to give us the meter and then um from there we our contractor will take it and install the uh charging station. Okay. So, you don't need anything from
us. This isformational at this point. All right. Hopefully the bus comes be before the grant deadline so we can pay for it before the grant's over. That's how they call it. Um, okay. Summer project update.
Sure. Let's uh All right. What happened here? I starting off with the train work. Um, there's a lot of work that's been done over the summer by train. Um, and we've been talking about it quite a bit. uh in
our meetings here. But um as you can see on this, this is just a a quick little update of where they are with the different uh installations they're doing for us, lighting, plumbing, the building envelope work. So you can see some of a couple three of them here are are 100%
done in that. Uh there was a lot of work at West Senior High this summer with the heat pump replacement. They replaced 119 heat pumps out there and we've been doing boiler replacements uh at a couple of uh the schools like Westwoods and
Blair have the new boilers. So now the ice or snow melt that we had put in when we did the renovations there will be activated have that this winter. Um so this is just a quick little look at where they are with that work. They're
wrapping up, cleaning up, closing things out. Uh they've got a lot of controls work to do this fall uh for the new systems that they've put in place. They'll start start this building in October with lighting. Um and then they'll do piping and plumbing for the
new heating system in here starting in like January, February. So all the cab unit heaters at some of the elementary schools have been replaced. Yes, they have. Westwoods in particular, Blair. Um they Corteade and Silverlake
are next summer. Um trying to think where else they did them. The unit vets have been replaced. So now the distribution systems from overhead, not at the outside window. So and a lot of that work was subbed.
Correct. It wasn't up Johnny Green DNW. Uh Linda Miller has been working with them. They've been using local uh contractors as subs all their equipment, their controls, so uniformity across the board. No, I understand. And but then they they have the
contractors they work with to do the work. So where we have with that just a summary here, the music classrooms and art classroom partition separations were done at Long Lake, Willowville, Cherry Nol, and and Silver Lake. This happens
to be Long Lake. We also replaced the uh flooring in the music room there. And again, the lockers were done at Blair and Court. They've come through and adjusted done their final adjustments on that. And you can see the teachers are already
assigning lockers to students. Speaking of looks great that some of the close out cleanup for some of the classrooms they they need to stay on top of that because obviously we're turning those classrooms over to teachers with not a whole lot of
time to do what they need to do to prep for school. So yeah, teachers are in their classrooms. They're in their classrooms. Yeah, I I know. They just need to make sure that they do as much as they can to make them clean when they leave. They uh they have been they've got separate cleaning crews they bring through too
and they're still doing work. They're still doing work. If we have any issue, they come back. They're doing a great job. Yep. I was over at Trevor's Heights last night talking to the teacher. I was in the class. There was a teacher putting her classroom together about 6:30 last night and I was there talking to her. So, I've heard from a couple of teachers who
are fairly there. I know they're anxious, but Yeah. All right. We'll get it. Yeah. And of course the bleacher replacements were done at Blair. These are all ADA, correct? They're all ADA accessible. They've got all new handrail systems. So when they,
you know, you don't have to put them in as you pull them out. They're already there and they expand out. And new schools, East Middle School is the was the biggest one. And Trav Heights. So we had inspections yesterday. We like we've got our temp
CFOs. Um, like I was saying, the electrical inspector isn't available right now with the state. He's fallen ill. So, he'll be coming around afterwards. They're trying to um cover his workload. There were some 60some
projects that they're behind um inspecting with him, but we do have our tempo, so we're good there. Paul, is the yellow going to be glass or it's coming? It's coming Friday. Just curiosity. Yeah. The glass is coming tomorrow. Okay.
Um, nothing like squeak placement. Well, we we this you could use this if need to. It's fire rated material. So, we had to do this a little bit at the innovation manufacturing center till the safety glass came. So, that's what we're waiting for. This the glass is
where the dense glass is. The yellow stuff uh is all the impact rated glazing. Got cool. Let's go. This is the uh cafeteria last night. Wow. 4:30 is all in. Ceiling pads will be
going in today. Uh we're doing fire alarm testing over there today. Um and the Bureau of Fire Services is doing their walkthrough and inspection. So, wow, it looks great. And the prep kitchen is ready to go. Uh the kitchen, we didn't make any changes.
Door stayed shut on it all that. So, it'll open be They did their cleaning crew did come in and clean. There was a little bit of masonry work that was done on the outside wall, but again, the cleaning crew they had came through and took care of all this. This was last evening, too. They were Yeah, that's
what it looked like when I went through. Yeah, they're finishing that corridor. The orange shirt, the guy in the orange shirt at the end of the hall. There's a a wall across there uh right behind him. that is going to be a temporary partition in place uh to separate the rest of the construction that continues
u at tra heights until it's done and ready. So, and we did manage to uh this was a a lastm minute add to the project through train. We replaced the boiler at uh Trap Heights as well this summer. They jumped
right on it, got it in there, and it'll be ready to go shortly. They were filling it with water yesterday. What do they do with the old boilers? Do we scrap them or try and sell them as Okay. Yeah. No, no, there's no selling them. There's no purpose. I know some people that have bought them. Well,
are you interested? Cuz we can tell you. We can give you a number. Pay scrap price for it. Um Okay. So, out at West Senior High, the circulation pedestrian improvement project out there. Let's we'll start at the front. This is a new sign at the
entry on both sides. It was replaced this summer. Looks so much better. Yeah. I don't know if you remember that old digital display at the top that didn't work. Didn't work. Yeah. Yeah. So, this is the new entryway. Um, right now those barricades and all that will
be moved tomorrow morning over to the old to the east side entrance. That east side entrance will be closed completely off and this will open up the light and the light will be backed, right? So there will now be only one light on Long Lake Road in Herk.
Is that happening before school starts? Before school starts. Wow. It'll be bagged. They won't like remove it until October. But yeah. Yeah. The new light. They've got new lights coming. That's the county's so great. It's confusing. So now there'll be one light, one turn
like all there. Sidewalks in. Whole deal. I can't quite see it right here. This is the new crosswalk. So, they'll be striping the crosswalk across here and that. And there's the sidewalk that goes up. It goes all the way up to the school. You can see Yeah.
So, great. Excellent. So, so you can see some of the markings down. Uh, we super excited about a dedicated bus loop so cars and buses and kids don't have to mix anymore. I threw this on real quick. So, this this will be barricaded off. We're not
going to take it out this fall, this roadway, because they'll use it for access next summer when they're doing the other half of the project and that. But this is the this is the traffic pattern. It'll come in and buses will come down into the bus
loop. Other vehicular traffic, parents and students will come around here and it'll turn into two lanes as you go around the east side of the building. Two lanes. This is the other way. One way, one direction. And this is the outside of it here. There's a cross here. If you if a bus comes in off Cedar
Run, it can come in here. Or if you forgot your kid when you came to pick them up, you can go back around and get them. All right. Well, looks great. But this is a So that's the student drop off lane. This is the student drop off. Yep. Right through here. And then student parking.
More of it. The handicap parking on the on the top. And what's the what's the far lane the out here? Yeah, that's the that's the circulation lane. Takes you all the way around the school. Okay. So, you're parked here. There's a couple of crosswalks for the uh where the
student drop off is. That's the only traffic you'll have to cross. Okay. You're parked in this lot. When the other side gets done, there will be no lane to cross at all on the other side. It'll parking will all be up against the sidewalk. See? The travel lane in the back. Okay.
Yeah. Yep. Yeah. All the traffic on the outside, everybody on the inside walking into this. Yeah. Great. And we got rid of a lot of concrete that was in here. This is all going to be grass now. We replaced the snow melt system that was in the on the entry side
here. The other side of it will be replaced next year at the main entry. New uh new paving, new entry into the back side of the uh auditorium. And that up there as well. And then the drive into uh the garage
door. I can use the overhead door. Great. And that's this is the temporary signage. Uh the new stuff is on bigger stansions and uh it's got a bigger background behind it, but we had to put some temp in because those weren't quite
ready yet. And you can see the crosswalk signs here. Uh those flashing flashing. Flashing. We'll see how many parents go through the bus lane to drop their kids off. I was just going to say we're going to need in the beginning to have some probably some people out there. Yeah, I'm going to talk to Brian.
Here's a hard here's a hard uh striping. Yeah. Buses only. You always get the parents though that squeeze in behind a bus and fly by and drop their kid. No, we're going to need some law enforcement help a little bit, but I'm meeting I'm
meeting with the sheriff. this tomorrow. So, I'll mention it to Mike that hey, I might need a little help with this just in the beginning. Yeah. Yeah. Same people that go straight over roundabouts. We've seen it. Yeah. So, there'll be uh when they uh close
this uh and open this new side up tomorrow and uh close the other entrance off, there'll be one lane open around the building uh tomorrow temporarily so they can do the other arrows and striping uh in that two-lane and then
they'll close the lane they finished or the one that uh they just did, move over to the other lane, do the other side. So, it'll be a day or so here yet there be out there Saturday probably finishing some of the directional arrows and and painting on the on the pavement,
but it does open tomorrow morning. All right. And then we relocated the Northwest Ed uh classrooms and you can see they're moving into their spaces that were redone for them on the second floor of A-wing out at West Senior.
That was the old robotics classroom, all that. moved them in there. And then we got back a couple of classrooms down on the first floor and uh we're moving into those with classroom furniture and setting those rooms up as well.
This is a restroom renovation um on the first floor at West Senior. The uh that's in place now. I took these pictures earlier this week. So these are being all inspected yesterday and today. These are the single user
restrooms. This is off the comments, right? This is off the comments. I'm told they'll be out of here tomorrow. Okay. Yeah. She She told by Saturday I want my weekend. The supervisor. Yeah. Amy. So, this was all two separate bathrooms
before. This is all now one with separate doors right off the commons. So I think I think the number overall between all of the bathrooms is 20 single stall single user restrooms. So there are cameras going in. Um that
was a and and I want to bring some clarity to that. There's some little rumors going around in the community like there's not there's not cameras right in the in the toilet area. There's not anything reflecting off of a mirror. They are just out out in the hall that just shows the opening. There's like you'll see it
like right from that angle right there. Yeah. That's what you'll see in right here. Yeah. Yeah. And that and it just it's the common area. Same thing we have at Central. We had at the end of last year when we did them over at at Central by the auditorium. Same exact system.
So continuing uh into I've been told there be done October 1st. We'll have these spaces. Okay. So, and we knew that that would not be most likely ready for the start of school. Yeah, we prioritized the camp. It was a dream, but probably not. And
it's right where they said it would be. There's three classrooms along this side here that were affected by the construction. We put a restroom in between two of the classrooms. And then the one on the end here has a new restroom and a store room, storage room space off of it. Those rooms are already
their uh teachers are moving into those. They're in them. I saw them talk to the teacher last night. But this is some of the space that's uh this is the conditions in on Wednesday yesterday.
So they'll finish that up. This is the uh warehouse going in at uh maintenance facilities, footings, foundations, all that. Some of the steel for the uh building itself is on site now. The rest of the building
steel is expected the middle of September and they'll start erecting that. So they'll have it under roof before winter. Okay. And then this is Sabin. Uh they started some work on the site. We've closed half of the site off. Uh they started some
grading work done some utility investigation out there. Avoid having to move utilities um right now. But, uh, they're going to do half of the site, grade it, pave it, redo the sidewalks, and that, and then they'll move to the
other half. We'll do the same thing, flip back and forth, maintain access to the building, and the interior demo is started. They needed it so bad. It was so bad. All right. Okay. Thank you. Appreciate it.
Yeah. Good stuff. Okay. Um, sustainability report. Yeah. So, a couple things. One, um, one cool one. So, our principles, uh, Jesse and Dan have been working with our principles and one initiative that the group's been working on and that our
principles are working on a inventory is for applications to go in this spring for all of our schools to be at least on the first level of the Michigan Green Schools program. Um, so that's something that the team really wanted to to see. Um, we have some schools that already
are. Um, but one of the things that, uh, we wanted to do is get every school started on it. So, um, I think that's, uh, going to be a really good thing. I think that we have buyin from everybody to do that. And so, that's an exciting thing. Um, another uh conversation.
We've had uh um a uh opportunity to have a facilitator come in um from uh Northwest Ed and we've been doing work towards um aligning the work of the group with the district's mission and
vision as of we have it currently um and and taking that as we begin to work on a 1.0 um climate action plan. um the some that Interlockan has that that um I had the chance to go out and see Holly uh
when she was before she passed. We had the chance to do a session out at Interlockan and Emily Umbar who's the uh director out there for um their sustainability work uh is on our committee. She's a TCAPS parent, a Westwood parent. And so uh we are
looking at what would a 1.0 version of that. they're they're quite a ways down the road in theirs, but you know really trying to figure out what are things that are actionable that can be done that um you know that make a difference um but really with a focus on how can we
engage kids in that work um and empowering our uh AP environmental court classes, our uh environmental clubs and that element. So we had the chance to sit through that. I think it was a really really good session. Um and then uh we will have Maryanne from the ISD
back again next month and hopefully we will have all of that alignment work done and then we are going to talk about what are some of our initial ideas of what goes into that 1.0 plan. The other thing um that I'll bring up that I've had the conversation with them
is is we also did um I did go through and put the paperwork in to apply for two more electric buses. Um, we did receive the grant from the state of Michigan. However, the EPA grant is in
flux. Um, we don't know if the money is going to continue with that or not. It's um, it was supposed to be announced in May. Um, and so it's in a little bit of just a a a unknown kind of status at
this point of where that's going to go, but um, you know, with the work that's happening out at transportation, all that, our team knows about it. Again, we've received the state one, but without the the EPA funds, we it wouldn't make us whole enough, you know,
to really be able to do an additional two. So, um, we'll, you know, keep up on on what that looks like and, uh, um, keep, uh, both this committee and the board notified of where that is. So, that was the work that was done last month. Uh, you know, we we got about
halfway through the the work with the debate of the team. Uh, but they're excited to bring uh, Miriam back and get that work done here this next meeting that we have. All right. Thank you. Design review update. Yep. So, I'm going
to start uh with Central High School. So, just trying to uh keep you guys a breast of what we're uh currently working on. So, we have been working very closely with the direct user group being the principal, the athletic director, coach, and a PE teacher on uh
what is needed at that building as far as uh during the day, after school, security, everything. And so, this is kind of like a mockup. You've seen this before, tearing down the original and replacing something um exactly in its place. So, that's kind of the area that we're working in. And you'll notice
we're we're planning for a bus loop. That is not what it's going to look like, but the goal is to get all of the um see. Oh, there we go. So, currently buses are back in this fire lane. So, the goal is to get all of the buses in
and out on Milick Road here. Um, so we would be shutting down these parking spaces here, using this just for staff parking, and you'd have an in-n-out for buses right on Milikin, and then all other traffic, we would combine these two parking lots. All other traffic would be coming from Eastern entering
the building here at the main entry. So, one single point of entry for all athletics and during the day um events. So, here is a mockup of what we're dealing with as far as detail goes. Um, I know you can't
really read it too too well. You can zoom in and on it on your computers. Um, but we're looking at the main point of entry being here, single point of entry. The athletic offices are here. Um, all of these offices have windows so they can see all of the student activity uh
coming towards the building. And then the main office is here. So, reception area, principal's office, and again, windows all along here, all along here. So, they can see students coming from buses and all of the activity coming from the road. Um, the rest of the main
office um areas, conference rooms. This is the main entrance for athletics if they would like to use it that way, which I think they will. Um, they have this marked as a hall of fame. They have a lot of plans here uh to really make this um space special. um concessions uh
here, some school stores, some single-user restrooms, um uh group restrooms, storage, and then some referee lockers, uh restrooms, showers. Um these two areas here, you'll see in just a second how prominent they are as
far as visual visual points of this is a point of entry to the building. Um so we can obviously can control both parts with lighting and with controls so that people know which area they're supposed to enter. During the day, it will be here. This is the focal point. They actually have to walk into the office.
Um they can see the receptionist can see what's going on from the window. So we have a lot of visual which is the standard that we've done at our other buildings with a single point of entry safe and secure vestable. Um and then this is the corridor that turns and goes towards the athletic wing. This right
here at this corner here is your um weights and conditioning. Got it right. You did. Um so that's kind of the layout if you will. We're still working on the fine detail. We actually have a meeting next week with a small user group that Ben and Justin had already met with. Um John
Sonaman kind of presented what that group was talking about. Our architects are going to be here to start talking about historical value, things that are important to the building, things that we might be able to be creative about. They're talking about using the current bleachers and making benches throughout the building. and, you know, putting the
current Trojan head, although it's not terribly old, putting that in the center of the Hall of Fame on the on the floor and some of the things that we'd like to do to make sure we have that historic um recognition. So, this is kind of like an overview initially of what it looks
like. Obviously, we still have a lot of detail to go. This is just a highle schematic design. Um, one of the things that's appealing is really just making sure people see like the the whole intent here was to make it bright and light. The nice thing is we can can have windows north facing. Um so it'll bring
some light into the gym without a lot of um hindrance from the light. Um they did the sloping here just to kind of make some architectural features. But you can see here from some of the side views how prominent the main office is, how obvious it is. And so right here um and
again on the side. So this is the athletic um entrance. So you can see that it's uh a focal point. It's meant to be a focal point. Um these are um windows and doors uh leading into the athletic office and then the main office here and it kind of turns around the
corner which becomes this side here. So this is kind of what we're working with what we'd like to show them get some comments and feedback just as a working group to bring some information back to the board and kind of make some help us make some decisions going forward. So the um architects are bringing their interior designers to have some
conversation. She's bringing some thoughts and ideas of other buildings they've done some stuff with just to kind of have a work session and hear from them. Any questions? Looks good. Yeah, I'm excited. I'm very excited. It's nice to see the main office. It's
kind of gets lost, I think, in the current building. So, it's nice to have it kind of front and center and the entry to the athletic. Same thing like the gym, you know, the gym, you don't know. There's not really a main entrance. number was as you know you guys know better than anybody. It's like seven
different buildings. Yeah, exactly. It finally kind of puts it all together. We plan to make it very obvious and intentional. Yeah. And they've got some thoughts with lighting and signage. So, um this is uh just a floor plan of West Middle School so you can see where we're at. We we are really really struggling.
We were really struggling to make it fit within the existing structure. We were trying at all cost to not do an addition. Um and and that's why when we get to the uh district purchases, I'll show you those differences that um we were going to discuss before. Um but I believe that right now the budget is 2.5
million for West Middle School because we are having to do an addition and we've dedicated it for choir. So right here uh 1,500 uh square feet. No, 5,000 square ft. Right. No, 1500. 1500. Okay. Does that go into the
courtyard? It does. So, it's directly across from the library. Yeah. Um, which is nice because it's still kind of in the the central area if you are if you will for music. So, it's really not too far from the music hallway um in the music office.
You keep going right from the current choir room. Yeah. Yeah. So, this will be the music office and then this is that main main hallway. Um, we're leaving the little theater. We are stealing some space from the stage for band storage. The basic concept here is for band and orchestra
is we've eliminated storage and that will become the classroom. So the classroom itself is getting bigger per se for classroom area but really not getting bigger as far as um square footage because um we just have removed all the storage. So now they have all
that usable space. We had to move the storage elsewhere so they have a bigger classroom um to work with students. they have more sto storage. We're talking about dedicated space for band here and here for storage. Um, we've reviewed multiple times what kind of activities
they have in the little theater and if this extra space that we've taken from there will harm it. Actually, some of it was already gone from there. It maybe shouldn't have all been highlighted in blue, but anyway. Um, so that will work for them. We're working with Winganger as it relates to storage and making sure
that all the instruments have a storage space that we have the right kind that it fits. Um, as far as um in the different spaces, we've kind of closed off that weird uh corridor here where it used to be open, so you just have a single loaded corridor um for
supervision issues. That will be really nice to be able to look down the corridor and have um nice supervision there. Uh we'll be closing off this area here. It used to be kind of open to the uh little theater. That'll be closed off with a double door right at the end of
the ramp. Um, and then, um, we are doing some renovations over here as part of the library. This space here already existed up into this line. We're going to take it a little bit further. We've got to move the school store. It used to be over here, what is now the music office. And then we're adding a
conference room, which is desperately needed for the building. So, we're just carving some space out of the existing li for that. So, that's where we are currently. I I feel like the music staff is super happy. Um, they feel like they've been heard. Obviously, we still have a lot of details to get through.
Um, but we're in a really good spot with music at West Middle School. Good. Good. And this, yeah, like you said, the staff is they're feeling really good about that and Okay. library okay with losing space? Well, yes. Yes. Um, we're we're working on that. I I
think as far as that library goes, they have a lot of space. I think it's hard for people when we say we're taking space to envision what it could be just a little bit different with the same space. So, um, they're they're good and Evan oversees that group and he's working with them and it'll be great
space. Yeah, there's a lot of there is a lot of space. It is a really large library and there there's a lot of stacks right now. Some of the old bookcases that are empty, we can we can do something different. Some of them are really short and there's empty wall. We can we can make some improvements there to make sure that
they have what they need and it's organized in a way that makes sense. So, that's where we're at with that. All right. And then um this is under um it's at the very bottom, but I'm going to go to it because it's part of the presentation. I
just wanted to share with you um transportation. So we um we're going to have some difficulties with transportation with some construction. So this is a map of the construction for interlock. And so this little corner here is ground corners. Um these two
black dots are the two bridges they'll be shutting down. And this is the detour to go all the way around. So, we actually had to add a route uh for Silver Lake. There's no way we would have made it on time with this detour. Um when uh Tyson did the bid, he did have some remaining routes open. Uh we
had four applicants come in um thanks to HR and their efforts um to do some um nice media pushes. They we've actually gotten four uh drivers already credentialed um come into the district. And so that'll be really nice. We are still short drivers. Uh we are knock on
wood better than we were last year to start school year. So um that's good news. Uh but this is the um I believe it's like a month and a half long. Um so this will be a challenge for us. It actually starts September 3rd on Tuesday, first day of school. Um we've routed this way. All the drivers have
done their dry runs, meaning they've tested them with their tablets, making sure that the timing is accurate. We've communicated the stops correctly. So, um it it's hard to tell the impact of all the other traffic and how slow it'll be, but um I anticipate some kind of um uh
delays the first week of school and we'll have to be patient and kind of make the adjustments as needed. Um Silver Lake's the one I'm most worried about. Their their start time's right in the middle of West Middle School and Blair. Those routes are kind of all together. So, they did add a route. I I'm still concerned, but I will work through it and make the adjustments as
as necessary. So, I just wanted you to be aware of that. And their construction starts first day of school. Yeah. Just conveniently, right? Yeah. Huh. Yeah. Okay. Yeah. It says till October 18th. So
So we'll struggle through. What's that? We'll struggle through. We will struggle through. Okay. That is That's a long detour. Yes. Super long. Yep. So all right. Um
finance uh for finance at like John said at the the board meeting really not much of an update unfortunately. Um uh we're really good with staffing. Uh we're good with our numbers. We feel really good about uh where we are with uh um the pending
contracts um that we'll um be asking the board to approve in September. Um a lot of good feedback there. Um I know Ty, you had a question finance-wise. Yeah, I mean I tried to ask it Monday night and I did poorly, but I was just trying to wrap my head around what we approved of
the final amendment for 2425 and what uh I think Dave was his name told us last finance meeting. So can you just help? Absolutely. And I and I understand confusion too when you're looking at this document. So when we pres present this document, we're we try to be very
clear that the board is approving um the full draw of so let's just say for example if you're looking at amendment 2 for 2425 it actually shows 2.969162 as a negative that's what we're actually formally asking you to adopt. However we
have a historical uh variance of 1.5 million that we always take into account in our presentation. So that's why when I said our final amendment was 1.5, that's how I got that half of three. Yes. Got it. Yes. So formally we ask you to adopt um
the the total number um because that's legally what we're able to spend. But because of our 20-year history of 1.5 to 1.7 million in variance, there's reasons why we keep it that way. Um when you take that into account, our final amendment was 1.5 negative. And I think
currently, do you know where we are currently after that reduced uh revenue that we received in our August state aid? And and let me just talk to that while just thinking. We the weird thing of state funding is is that we get I think it's 10 payments, right? We do not get our final payment until August, which is
a month after our fiscal year has closed. Okay? and that last payment from the state, they still have the ability and often make adjustments of what we get on grants and different things. So, I'll give you an example. Two years ago,
we originally had an allocation of like $1.4 million for transportation and then as we finally got our payment, it was well under a million dollar. and they often wait till that last payment to reconcile those differences and they
don't even give us often a rationale why that number is different. Sometimes it's they they didn't have enough money appropriated and so they had to prorrate everybody's payment in the state all that. So until you actually get that last payment, you don't know. And we've even had situations where after the fact
with the new budget being done, they change it again and you get you can get docked or increased again even after that. But that August 8 payment, so that was what Christine was alluding to that we didn't get as much in that August state aid payment with some of those
adjustments as we originally thought we were going to. And I know Dave will be coming back in November for a full present and that will be the final closed book. Yes. Got it. Correct. So when he spoke here, we thought we would be adding 563 after we received the August state aid. I think it's 100
something if I see. So it changes 300. Okay. Yeah. Yep. Okay. I will wait till November. Yes. Unfortunately, that number constantly changes. Yeah. I was just curious like it's unfortunate. I know I'm new, but you know, we I approved we approved, you know, deficit
spending of 3 million. Like oh man, we just we just gained 580 Dave and that's a $3.5 million swing. I know it's tough. Good though. And you and remember when we that way and remember when we approved our original so it says 4.4 four we take
into account the 1.5 so nearly three that was before we even had our state budget so that'sough guess it's it's tough and it I know it can be frustrating for people to keep changing it but all right um
district purchases yes so um I worked with Scott to try to accomplish the document that you were asking for the last time we met and I think maybe I've done a good job of representing what you're looking for. Um I'm still keeping the um at the top the
red and the blue area. So those are areas coming to you for action. Um and I try to make sure that you have a heads up on those items so that in the off chance you see something on here that um you have a lot of questions on or you uh don't support the amount of money, the
timing or the project itself, we have time to react to it before we actually start spending money on it. So, these are items. Um, and I'm constantly working with departments to make sure they put items on here. It's not often that something will pop up that hasn't been on here, but it does happen, unfortunately. Um, so you'll see the
next 0 to 3 months. Um, the items coming to you. Most of the first ones usually are on the agenda we're currently uh talking about. Um, we'll be bringing some custodial facilities equipment. That's part of their uh bond facility allocation. Um so out of our total bond
each some departments technology facilities transportation um music music is that it athletics and athletics thank you yeah it's at the bottom I should have looked at that they all get a an allocation of one lump sum out of the total bond that they use on
an annual basis and so those items I don't keep track of as itemized each department does with less as it relates to their spending and not being over a budget but um so anyway Um, the blue items then are items coming out 4 to 12 months. You can see some of the bigger
ones coming. Central grade, I'm I'm really working with the architects, man. They they've got it at 55. They want to go to 59. I'm absolutely no on that. Um, but we're working on it. We we have a lot of architects that would like to do a lot of fancy cool things, and I'm trying to temper that. We want to make
sure that we are paying attention to the history of the building, but also trying to be uh responsible with our funding. So, I'm I'm really not trying to let it go over 55. I do not want to bring to you anything higher than that. So, I'm working with them on some of those details. Um, and then at the bottom is
where I think you were looking for, Ty, is these are the items that we've either already spent the money or I've gotten the go-ahhead from the board to budget it or John and I have budgeted it out of the 180 million. I think you did a great job. That was super helpful. I can get rid of my own spreadsheet now. So, thank you.
Yeah, there you go. And and um what helps me too sometimes is having the date the board approved it. So, if there's any questions, you can go back to that meeting, you can watch the meeting, you can look at the meeting minutes, you can look at the notes, the agenda, any of that information. You can look at the memo dollar amount contingency. Um, those numbers were the
actual approved amounts. They may change. If we don't spend contingency, we might not spend that much um for saving. If we come back, I'm going to change that number if it gets approved by the board to go higher such. And then I just left the remaining 10,95,000 of the 18 at the bottom.
Perfect. So, I hope that helps. Right. Yeah. No, it does help. I guess and my only question I I assume that the all the roof projects will come in 2027ish. That's about when um so my my hope is that central grade um that we're closer
along with central grade that we feel comfortable doing the central high roof sooner rather than later. Um probably 27 though when we do the rest of this it would be more efficient effective to do it at the same time as the other projects as far as contracting goes. So,
um, that's like a $6 million project. So, that's a big one that I'd really like to tackle. Um, it'll probably be with 27 bond sales, 27 cash. So, okay, great. Thank you. But yes, if you look at the the 155, I mean, we we're right there. As far as
I'm concerned, everything's spent. Obviously, there are projects that I've planned for that can be changed. Um, they're all pretty critical in my mind, but obviously they're all up for discussion. 155, meaning that's what's that's what's budgeted. Um, hasn't been
approved by the board, but John and I have put money to that because they were either priority one, two, or three items. Okay. 15 for the roofs. Nope, not just roofs. Um, the other stuff that's coming in later after we have a track at West Senior High. We have Yes. All of that.
Super helpful. Thank you. That's the number that kind of gets you to the 180. Okay. I just didn't want you to think there's 15 million to spend on anything. I want to make sure there's Yes. So, I get it. Yes. And want to make it clear on the fieldhouse that what we've approved so
far is 650,000 for A&E. And that the rest of it will be dependent on what we see from that, right? Those drawings and the bids, but officially the board has budgeted the 10 million. Mhm. So budgeted but not approved expenditure. Okay. Just want to make sure.
Yep. All right. Anything else? I don't have anything unless you have questions. I don't. Um motion to adjourn. Support.
See C. Wait. Say I I got it all going. All those in favor say yes. Yes. See what you started.