I've been out since 04:30 or so. It's Alright.
And everyone, please stand for our invocation and our pledge. Our invocation is by miss Ava Bethel. Yes. Can everyone bow their heads, please? Father god, thank you for allowing everyone to be here tonight. Thank you for the school system and the teachers and faculty that put so much effort to make this a good environment for the students. Please guide their efforts to bring glory to your name and help us to be grateful for all blessings we have in this community. Help this meeting to be productive, to bring both benefit to the faculty and students, and please keep everyone safe and healthy as we end this semester and hit finals
week. And finally, please look over families during the holiday and promise to save their time for school. Thank you, God. In Jesus name, I pray. Amen. Amen. Pledge allegiance to the flag of The United States Of America to the republic for which it stands, Thank you, Asa. Alright. We will call this meeting to order. Item 3.2, any additions or revisions to the agenda? Fair enough. Alright. 3.3, public comments. There's no one that signed up.
K. And 3.4, consent agenda. All appropriate material is there on Blue sky. So moved. We have a motion to approve by Dave. Second. Second by Travis. All those in favor signify by saying aye. Aye. All those opposed? Motion carries seven zero. Superintendent's report. Item 4.1, I'm gonna have mister Graham come forward and offer some words. We our kids had a fantastic fall both academically and athletically and we want to take a moment to acknowledge fall.
Brian, I know you're in the back here. Come on forward here if you would. We've got some folks with you tonight. Yeah. Introduce them and then soon Yes. Plus, you know, it's going from fall to winter because I actually have to practice when I'm gonna put pants back on. Usually, they're shorts and it's a little chilly out tonight. So, at first, what I wanna do is is just to give a brief synopsis of our new season this year. We had we went into our new conference. And so, there's always questions when you go to a new conference, you know, how will you do those types of things.
And after, after we get done here talking, it's gonna be very brought to the forefront of how well we've done in our new conference. And we're excited to keep going forward with it. First, I'll bring up coach Hall. Coach Hall, if you wanna introduce do you have with you? Jansen Katz. Come on up. So Boyse Tennis this year was, they won our the first conference with the Hoosier Legends this year. So give a round of applause for Boyse Tennis. Oh, Oh, Coach Kipton, you know, come on up and bring up your individual and your new one. I brought Gwen Williams. So volleyball this year had an outstanding year.
They won the county, the sectional, the regional, and, made it to the final four. So congratulations on the ball. This is all Coach Abel. So Coach Abel, do you wanna come up and bring your individual? Go ahead. You're a Harrison. This is Steve Robertson. Two time or team Allstate, two a as a senior and part of 40 wins in the last four years. And the, football team won the conference. So the first conference ever football championship, went to the Tigers this year. So if you can there she is.
Go ahead. Go ahead. Come on up. K. What interviews do you have looked at? Yes. This is senior Cadence Roberts, and she is also an all American cheerleader. And this year this year, they made it they were the state finalist for 2025. They also won the conference. They also UCA invite to Nationals in Florida. Fear the Cheer invite champs and the Pirate Classic invite champs. So congratulations cheer. And there's lots of other, accomplishments that teams have, and individuals have made in the fall season and we're looking forward for the winter and the spring as well.
But, once again, if we could, just recognize this group for their outstanding achievements this year one more time. Yeah. Perfect. If I can keep just the athletes and coaches that currently. Actually, if you got it done, you might go right here. Athletes and coaches go right Okay. Here we go. Ready? +1, 23. Got it. Thank you. And the question is, you guys are free to go. I mean, you don't have to, you're welcome to say, but Okay.
4.2 is a recommendation on the memorandum of understanding of River career programs. And, as I mentioned earlier in communication with the board, the MOU that is attached to Blue Sky will be up for consideration at Blue River tomorrow afternoon at their meeting. This, MOU enters us into an agreement with them to provide business office services for them through the twenty sixth twenty seventh school year. So it's about a year and a half arrangement where our business office will essentially
take on the duties for a fee at Blue River and do that for them. What I'm asking for the board's permission tonight is, and my recommendation is that you delegate me the authority to represent you tomorrow to sign that MOU once their board has passed it. So we meet at noon and they're gonna vote on it at noon. And then I give them the authority to do so and sign that on our behalf. That becomes actionable on January 1. We've already started, you know, informally working to do that transition with them now.
And Nikki Riddle's been down there a couple times this week. Tammy's alone. You guys are going to be going back down Tuesday? Tomorrow. Tomorrow. To start that transition. So, again, it'd be for a year and a half when we do it for a fee. A year and a half and then reevaluate? Yeah. Yeah. Yeah. Yeah. And, you know, there's a thirty day out clause. So if either party before then decides, hey. This isn't workable or we can't sustain this, then there's an opt a way for our user to back out. I think that would be the case at all. I think it's gonna be a long term arrangement. And now just out of curiosity, like, the stipends and stuff that are part of
all of that, is that, like, something that the contracts have to be amended for those individuals, or how does that work? So what I envisioned doing here is for the four individuals in this office who Right. Would be subject to that. I'll bring that back in January. K. I wanted to get the MOU done first. Right? Get out in front of our skis, so to speak. My intent is to bring that back. Those would be annual stipends that would be put on there, 26 pays in a calendar year. Okay. That would bring that back, in the fall for review and renewal when we do
the other pay compensation changes for, like, teachers, other support staff, etcetera. Okay. Alright. With the MOU, would is it typical to have a person's name listed as opposed to the position or the title? I just noticed going right through that had people's names. Yeah. Basically, bots put that in there specifically because we talked about that our person delegated would be missus Ertle. If if you read closely, it says four other personnel designated by Trident Central. Okay. Because we're all temporaries, actually. So yeah. I think we're all at will. So yes. There it it has a survivability aspect to it.
Yeah. I don't know if that's typical or not. Probably not. And that's because the nature of our conversation was, hey. We have someone. Here's who it is. There's anxiety on our part too. Right? It's a huge change for him. It's a huge shift. So we're trying to say, hey, guys. We got you. We can take care of you. We do payroll all the time. It's good. Do you have any questions about that arrangement? It's a little unusual. Right? Like, we're acting in a contract fashion. So it's a little it'd look a business for us. Call it creative. It's also an opportunity. It is an opportunity. Yeah. Absolutely. Yeah. I think it'll work out really well for both parties.
How are you ladies down there feeling about it? It's a good thing for all of us. K. It's gonna be we understand there's some unknowns, but we work so well together that not really anything's gonna change. It's great training for Nikki. Yeah. And then all of us, actually. He knows somebody who likes to push us to grow and stretch, starting with the files. So that never ends. We work really well together, and we're all capable. Yeah. So it's a new game. Logistically, everything's gonna be kept separate.
Okay? So they are on a separate business system. It's Comptural, same tool that we use, but their files will be separate service file, separate, separate emails, separate file cabinets, etcetera. So that again, while I'm absolutely confident that this can be done and done exceedingly well. We do want to have the contingency plan we can back out of this easily if one of the other sides like, oh no this isn't gonna work. You know so, there had been early on some discussion about marrying systems and maybe
that makes sense down the road. Right? But here in the beginning, we need to make sure that we can divest out if we need to. Because our first priority is and will always be this campus and its students and its staff. So all that's very separate in the beginning. We review it down the road. Who knows? Maybe someday it makes sense to commingle it. But right now, it would not. And we already consulted on whether or not it brings any other legal aspects that we might not want. Yeah. In other words, it's just their liability. We have yeah. I mean, we're we're protected from that.
They will be bonded. I mean, you can speak to that a little bit about the bonding because we are dealing with their entity. Correct. Yeah. We'll have, mainly Nikki and I. Nikki will be their front person. I'll be her backup. And so we're bonded with Trident Central. We will also be bonded under the Blue Cross. With them? Okay. They don't have a lot of cash that we'll be dealing with, but we're gonna protect ourselves. Culinary arts doesn't raise some cash receipts for you, but information, but they don't really
it's not like an athletics program like we have here, something like that. Yeah. So the recommendation would be that the board delegate me the authority to sign that MOU upon its passage by the Blue River. I move to approve. One second. Second made by Karen. All those in favor, signify by saying aye. Aye. All those opposed? Motion carries seven zero. Thank you. Thank you. Alright. 4.3 personnel. 4.33 non cert retirement resignation leaves. There are three items. Cheryl Parish is resigning as the special ed instructional assistant.
Laura Robinson has submitted a resignation slash retirement as a route bus driver for us, and Katrina Haycock has submitted a resignation as route bus driver because Katrina Haycock, under 4.34, is a a recommendation to hire as the elementary school ECA treasurer. That will be a full time position that has been in the past. If you remember, there was some discussion about changing those duties and taking someone back here. With the Blue River development, we cannot do both of those things well concurrently. We will do each of them very poorly if we try to.
So we're gonna push that back to the building and take the Blue River piece on here. Questions about any of that, I'm happy to try and answer. Oh, so are we short bus drivers? On paper, yes. We've got a gentleman that's ready to start now. Came to us. We have a posting out. He has a CDL already. He should be up and ready by January. And we can keep that put together together until we find others. We need to find another one. So that posting's out now. If you know anybody who wants to do it. Yeah. So Yeah.
We'll we'll be okay. We'll be you thin. So we need people to not get sick. There's that might be sick. There's some there's some discussions that we'll have strategically about what we can do for backups and some out of the box looking things maybe for the fall. Because that that's a very need that continues to to get dire for us. You know, we went through a a phase in the instructional staff, where we had people at an age when they were ready to retire and move on to a piece of leather. We kind of have gotten through that phase on the instructional side. We're now entering that phase on our driver side.
We've got a large group of people who are in the same age group that are at the same point in life making decisions that all of us are gonna make at some point. Right? So we need to kinda work through that much like we did on the instructional side. Other questions? Motion and second. So moved. Motion to approve made by Sam. Second. Second made by Shay. All those in favor signify by saying aye. Aye. All those opposed? Motion Motion carries. Seven zero. Okay. Recommendation to accept donations. There are three actually and a couple unique ones to be honest with you. So the first one is a, donation of $1,592 from Kumaft to Triton Central Schools
to be used for student needs. The second is a donation from the MiBoer Realtor Association in the amount of $800 to be used and deposited into Triton Central School District food programs to help with, like, the backpack program or meals for kids during intercession or breaks. And then the last one is a, $1,000 scholarship to Triton Central Schools to be used for a high school student from the Southern Indiana School Superintendents Club who made the mistake of admitting someone in this desk into their club.
And we were given a $1,000 scholarship to be used for a senior at the high school so I'll work with Mrs. Byle and, Mr. Chandler. So this is the inaugural Murray Pride scholarship actually. Mr. Pride was a long time superintendent in Indiana, several districts. This is named after Murray. This is the first time the Murray Pride scholarship has been awarded. So that's a pretty cool thing for our district. And Murray for years ran the Southern Indiana superintendent study group that we're now part of. So I would, enthusiastically recommend that we accept all three, graciously.
I'll move to approve. Second. Second made by Wilson. All those in favor, signify by saying aye. Aye. All those opposed? Motion carries, seven-zero. Very good. Okay. 4.5, we have mister Kevin Livingston with us from EMCOR. Kevin, I want to take this down and bring yours up. Kevin is with EMCOR. EMCOR is the recommendation for our energy savings or guaranteed savings provider. And, Kevin's gonna talk a little bit about EMCORE. He's gonna talk a lot about the job coming up at the middle school this summer. Kevin, I'm gonna struggle through this. You tell me when you want me to advance this slide.
How's that? Alright. Very good. Alright. Floor is yours, Brooklyn. Thank you. Again, I'm Kevin Livingston with InCorp Construction Services. I'm a project developer, for us. So I've taken on the task of working with School Corporation to look at the needs of the facility there at the middle school and come up with some options on HVAC, replacing dated equipment. Next slide, please. So tonight's agenda, try to inform you about who MCOR, Shambaugh, Hable, MCOR Construction Services
Midwest are here. A bunch of different names associated with us. We'll walk through that. Hopefully, you get better understanding here. Clear picture of that. Talk a little bit about middle school and the existing HVAC systems there. And, also the proposed systems that we're looking at. And talk a little bit about how what we've done so far. How we've come up with kind of our plan and, implementation plan, you know, to move forward. And then certainly questions. Anytime you have a question, all the way to the end, please speak up. We'll make sure we get all the questions, answered here this evening.
Next, please. So who is Empor? We're, a Emcore is the Electrical Mechanical Corporation. We're a a largest electrical mechanical company in the construction world, at least in infrastructure and facilities, based out of Connecticut. MCORG, so like Shamrock, is, a Fortune 300 company. We service 75% of the Fortune 500 companies and back up with nice, publications, write some pieces about us. Next, please. So now, globally, we are Shamrock.
So Shamrock was purchased by Empor back in 2004 along with another group of of companies. Shamrock is the largest company within Empor. So local company based out of Fort Wayne, homegrown. And then the companies listed below are divisions or groups within the Schambaugh family of excellence. Abel is where I reside up in Fort Wayne. We got import construction services, doing these projects out of our ABLE office.
So we come to market as import construction services Midwest. MCOR Services Chambaugh is a, the service side of the company. Again, in in those three locations throughout the state. Precision Controls is a lot of PLC controls, Dalmatian Fire Protection and then ASG does a lot of small house, systems, lighting for theatricals, as well as sound. For the sake of the uninitiated, Encore Services in layman's terms, believe Encore Services because
this this is the mattress. The import service is shamp on. That's, HVAC service. So heating, air conditioning, plumbing, electrical. So That may not be the original install, but it'd be depth keeping the service. That that's correct. Right. Yes. Yeah. Hable is the, our temperature controls side. Also, it does control service. We do have a control system that that we install, but we also work with our group, all contractors, So a little bit more on Chamble on some of our
core competencies. We are largest contractor in the state of Indiana Next year, celebrating a hundred years. So we've been around a time or two here. We are design build experts, which means we come in, we design the project, we build the project. And as mister Elkridge mentioned, we can service the project after the fact as well. We've been working in schools since 1995. I think we're approaching 200 projects in schools now. That self performance piece, we'll talk about a little bit more. Not only electrical, mechanical, plumbing, temperature controls, but in some areas, installation.
And those items I mentioned, the VSP, the sound, and the, the lighting, technical lighting. The value purchasing, that's that's huge. That's one thing that Emcore brings as a benefit to Shambaugh. A lot of national accounts, which means we've got good multipliers. They're looking at all of the Emcore companies when they're looking to build multipliers and we get to take advantage of that with equipment purchasing and with material purchasing. Vendor neutral, as I mentioned, while we do have in house controls, we work with all controls contractors when we do these guaranteed savings projects.
And we look at the best application for equipment. We don't rep any equipment. We look at the best application for the needs of the facilities in which we work. Service capabilities. Again, over 200 vehicles across the state, with South Bend, Fort Wayne, Indianapolis, and and guys spread out guys and gals spread out, all over the state. And I think we're really close to 2,000 workers employed in the state of Indiana now. Next slide. That self performance piece I talked about, your typical project, top left, is your design,
your project management, your electrical, your mechanical, testing balance, controls, all the things that go into the pie. What we perform and self perform is top right there. About 80 to 85% of these typical projects that are mechanical, electrical, plumbing, retrofit projects. So what that means is is big savings when you look at the competition who does a lot smaller percentage of a project, that means they're going out hiring those contractors to install, mark them up, and we got layers of double mark up that
we can avoid. Next, please. One thing that we, do that is unlike anyone else that we've come across yet is true open book pricing. And it's, it's true transparency. When our guys are putting in their time sheets and they turn them in to get their pay check, that goes into our accounting system. When we buy a chiller or air handlers or fastener ventilators and that invoice goes into our accounting system, those invoices, that payroll is what's used to bill on your project, directly. So it's a T and M guaranteed maximum price, not to exceed project.
And we bill with each month with the labor that was spent on your project, the the materials, the material the equipment, subcontractor costs. You'll see in a monthly billing statement all of those costs that hit for that month. True open book. It's coming right out of our accounting system, which in the end, construction savings on that guaranteed maximum price. We set the scope of work in a contract. We perform that work. If we don't hit that guaranteed maximum price, work it's done, those monies come back
to the school to use for additional scope, additional projects. We mentioned the purchasing power. Again, that comes into play on that potential for monies back. Savings up front can be savings at the end of the project coming back to the school. Single source double markups and that guaranteed maximum price that I just mentioned. It's it's huge. About 65 to 70% of our projects do receive some form of money back at the end of the project. Most schools, because the laundry list of scope items to be done is longer than
the budget allowed to do them, ends up up doing additional scope in in, with those savings. And no change orders on GSC projects. And we come in once we set that contract. If the school doesn't change the scope, then we install that project and we take that risk of installing and making sure that everything is done the way it should be. Doesn't come back to the owner if we forgot something. Project control is something that we feel we do very well and it's attributed to that self performance of 80 to 85% of the contract.
We have the best possible controls, the crew and the schedule and the small amount of subs that we do have. We have a, site superintendent that'll be on-site every day of the project working with all the grooves to ensure that things are going smoothly, working with the school staff and personnel to make sure that things are going smoothly. And then certainly our project manager will have as well, on the project coordinating with all the subcontractors from the building level, and then the administration of the school.
Important with shortened construction window. It seems like it's always, window. It seems like it's always, getting smaller and smaller during the summer. So having those less layers to deal with and being able to, get things done without all of the, pointing fingers, which we'll get to here shortly. But our project manager, heavily involved with the project from the beginning with internal construction, turnover meetings, as well as kickoff meetings for the school when we get the project started. We'll have, biweekly progress meetings throughout the project and, we can do updates with the
boards. We've taken boards through and walked the project after a meeting if you like. Whatever you folks would like to do, we're we're open to providing that. The finger pointing, if you go to the next slide, been in the projects. You see this a lot. Sometimes you have the architect pointing to the contractor, pointing to the school. Finger points to us. You know, again, we we so most of the scope of work, 8085% avoids a lot of that. Next. So what have we done until, today? We have been working, behind the scenes here.
Did a preliminary, walk through with mister Hoke and mister Coons, Mr. Thompson. Walked around and took a look at the existing facility. Went into the print room and gathered as much prints as we could find on the school, the original building construction to, any additions or renovations. Took those back to our print shop, had them scanned. I brought them back. I brought a flash drive back to to Terry. So he's got that as a thank you. He's got electronic copies of all those drawings, that we had. Then we came in over fall break, I believe it was, and our engineering team
in. Based on our evaluation of the drawings, came back to to see, okay, was everything installed the way the drawings say it was? And we found out it actually wasn't. There's a slight change, which is good. We always do that. We come back in, compare what we see in the drawings to what we actually have existing and we come in with a plan at that point and then we compare to see, okay, is our plan gonna work? How do we modify? What do we need to do to install the systems that we propose to put in?
And we do some preliminary engineering along the way. We look at high level building loads to ensure the existing central plant's gonna be capable of accommodating the systems that we're looking to install. We look at pipe size. We look at the temperatures that are being run through the facility. Maybe we can adjust temperatures and get some more capacity out of the existing central plant if need be. And we look at new equipment. We do some preliminary sizing so that we can start getting pricing for the scope of the, systems that we're looking to put in. And we do some preliminary scope drawings.
My drawings look like picture pages if you remember those, but it takes a good picture for some contractors and others. And you'll see an example of our engineers drawings that they're very proud of. They do a good job. Thanks. Let me interject this. Sure. Just for the sake of clarity. So, a guaranteed savings project is a little bit different delivery model than what people typically are accustomed to, which would be a design bid build. Right? So you would work with an architect and they set engineers and make a 100% construction drawings, put that out to the street, competitive bids, go build them.
This model of delivery is very different in the sense that what we did is we published according to the statute a request for qualifications. Right? And it then it functions more like a design build. Right? Where we will work very closely with EMCOR to develop the scope of work, assuming that tonight we agree to a letter of intent to work with. K? So then our team would work with them, develop the the actual full scope drawings that you can build something off of, right, and develop a contract out of that.
What I will do is come back in January with a complete contract for this board to approve. Right? So he's done some preliminary, you call it picture book, drawings. Right? Like, here it is from 50,000 foot view leading into my recommendation to do a letter of intent to work with Encore. What we will take is his picture book drawings and then they will, we won't do it, and create design drawings out of it, actually buildable drawings out of them. Does that does that make sense of the the flow of the project? So it's a little different than it.
Hey. We're gonna go get an architect and a group of engineers, 100% construction drawings and put it out to a competitive bid. So we have a greater degree of control over the design and design choices, because we're involved in that very early on versus this other delivery model. Questions about that, guys? It's a little different. Right? K. I guess just have we incurred any cost to date in this process? No. No. My bad guess is the advertising request for qualifications in the Shelby News. Is that it? Yeah. That was about it. Right? Yeah. Not from our part.
Yeah. Not not not North. That's that's what I was asking. Thank you. Yeah. That's okay. And I'll just if I could Yeah. Go ahead. To what Mr. Hoke mentioned. The the process is is very different. If if you're going out and going to add a wing to the school or build a new school, this isn't the process for you. But when you're looking at doing renovations of existing equipment, especially with the way we come to market where we come in and do the design and as we're doing design, we're getting to a pricing place and we're communicating back to the school in real time. We're working through the process and you you do, a lot of the heavy lifting
upfront to be able to move things forward a little bit more quickly and and get through the process. So that's the this project here is suited for the guaranteed savings. It really is. Here's my picture pages. So after I've gone through all the drawings, of the facility, I've locked up a floor plan to show what areas are served by what types of equipment. So starting up with the top, all the brown, are different air handlers in the athletic areas, and it is a multipurpose area. Back at the top, you get your boilers and chillers. And then in the red areas are fan coil units.
The drawing show showed, fan coil and energy recovery ventilators. But when we actually walked through, we saw rooftop units. And when we did our engineering walk through, we got above the ceilings and realized it's just rooftop units. It's not the energy recovery. So somewhere along the line, there's a change in the process and our due diligence just kinda brought that to light. All the green areas are horizontal unit ventilators up in the ceiling and and ducted above. I got a picture of that coming up. And then all of the blue are classroom traditional unit ventilators under the window that
that blow over, and serve the classrooms. Next, please. Couple of pictures of your boilers and your chiller up on the roof. Next. Air handling units. You got original air handling units for the stage, the gymnasium on the right there. Newer air handlers for the addition for the, weight room or the workout area. And then there's the horizontal unit ventilator. That one, I believe, is in the office. There's a couple of them that serve the office. And those are spread out in some corridors and other areas.
Next. So when we looked at that and we started to see, okay, based on what we think we can do within or the, the budget that was provided, we looked at focusing on class room areas first, the the major educational spaces as well as some of the rooftop units, to replace those. So on the previous drawing, we had this area here with a large instruction space. So this area here that had rooftop units. What we're proposing are going back in with vertical classroom unit ventilators, much like the
ones that were installed in the elementary school recently. So it'll be ducted overhead much quieter. You don't get that rattle, fan rattle and noise, plus you get a distribution across the room, nice and even temperatures. The areas of the, choir, media center, and our room don't really lend themselves to that type of unit. So we're going back proposing with rooftop units in those areas. And then, it was pointed out to us during our preliminary walk through with administration that there are some concerns with the ductwork, both in the gymnasium and the multipurpose
space, with condensing. And that sometimes happens when you get stratification of air hits dew point and then you get condensing on the dock and it drips down onto a wood floor, which is not good. So we've taken some consideration into soaps of work to remove that issue. Those areas weren't originally conditioned. They weren't cool. So the ductwork was installed, wasn't installed for heat and cool. So now it's not trained to go back in and make that look the way it used to work, given how we operated today.
Next slide, please. There's your typical vertical unit ventilator up top. During a previous renovation project on the right, they put in a piping chase when they put all new pipe piping in and ran, got the chiller, installed. And then bottom left there is the typical rooftop unit in those five spaces. Next. Here's the gymnasium up top. Closer picture with the, paint that's chipping off. And then a little harder to see down here is the multipurpose space where you can see some paint chipping here and down here as well.
So these are the picture pages, if you will, that I started to put together so we can, put a scope of work together and and get pricing pulled together. So again, we talked about, this is actually the demolition page. So we're looking in the gymnasium to demo all of that ductwork and start new. In the multi purpose, we're gonna leave the main duct and just get the branches out of there and insulate the main duct. And then we're gonna put fabric duct to go across, for the branch lines.
And then the main gym, again, we'll have, hard duct duct, which will be dual, insulated dual wall duct. So it's got insulation on the slab, and then we'll come across with branch, fabric, that's the branch line. So glass from being a ventilator, we talked about going to the verticals. And then, we originally started with rooftop units in these two. This is just the demo page again. We're gonna go back with the verticals in those spaces. The next picture is a little bit confusing. I'm trying to give a visual of what we're doing doing in the classrooms.
So the classroom unit ventilator under the window gets removed. You've got shelving that'll be on the side of that. That'll be disconnected and moved down to butt up to this shelving piece. So you got shelving all the way across. We'll set the new vertical unit ventilator in the corner, and then we'll patch in the flooring, the walls, and paint that back wall. So that's kind of a visual of what that will look like. Next, please. So along with that, we take pride and try to protect the existing conditions of the facility. They've got nice new carpet in most of the classrooms.
We're gonna protect that with ram board all across anywhere we traffic for construction in the corridors. We'll have ram board down to protect the floor. And then the blue or the purple here is just where we're gonna open up ceilings to get into, do dock work, to do electrical, to do plumbing, the heating, lines and the cooling lines. Floor protection, certainly in the gym and in the cap, multi purpose space in the gym. Since it's a raised floor, not only will they have ram board, but anywhere we have lifts, we're gonna put plywood down to protect that as well, distribute that weight,
the equipment. Next. I mentioned just carpet patch in different areas, two rooms. Signs rooms have tile. The rest are carpet, but this is where we're moving the shelves and moving the unit. We'll have to patch in the the flooring. Next, please. And then here's our engineers to clean up and give us nice nice, looking drawings that, will ultimately turn into construction drawings. So this is one of the wings. You can see the new vertical unit ventilators in the corners, then the ducted distribution. These are just the start. They'll be noted up with details and actually just cut and paste it out of
the drawings. The our room air handling unit or rooftop unit, you can see that place there and duct work. So next steps, certainly we're gonna answer any questions that you have. Mister Hochman mentioned the letter of intent. We decided to move forward with that. That allows us just to continue moving forward with the drawings, refining, defining the scope, getting to a contract, ordering long lead equipment as well. For two reasons. Number one, the rooftop units and the work we need ventilators in the classrooms are
about five to six month lead time. So we wanna make sure that we have that equipment when it comes time to start in the summer. And we wanna get equipment ordered now. We'd like to get equipment ordered now to avoid any end of the year versus the year price increases on equipment. So we order that equipment, you know, finalize contract, complete engineering, commence the project over spring break. Very fortunate you guys have a two week spring break. That's awesome. We typically don't get that. That extends the summer. We're actually looking at doing that work in the cafeteria.
The multi purpose crew and manpower to take care of the classrooms and focus on that during the summer. And then we would certainly have a kickoff meeting to work with school staff, school administration do everything that's needed ahead of getting ready to do construction in the summer. A lot of information went pretty quick. I apologize for that. Questions? Is this stuff that you can get done before school then will start or will this be The intent would be to get everything installed substantially complete and operational during
the summer months. We have a fallback plan. For some reason, we're not able to do that. Being able to accommodate a couple of classrooms and do a couple of classrooms at a time for one or two week period if we need to finish up that way. It's not dissimilar to what we did. Remember two summers ago when we did the major work at the high school. And, remember that when it ended the end of the school year, we just moved classrooms and, you know, when that went into the end of the school year, we just moved the classroom while they were working in the days. And there's contingency plans that we've worked through with Mr. Thompson and Mr. Green to we can't, if it gets to that point.
So we can do it. And in the grand scheme of life, like if you're starting in the gym, my thought is, is that that's gonna be off limits for April and May for the kids then? No? Just two weeks of Oh, that's it? That's it the whole time? Oh, okay. I take it back. That's good. Good deal. I'd I'd like maybe small detail, but you talked about the duct ductwork, that you'll be taking out of the gym and stuff, just that not necessarily that it's in the light, but just not appropriate for how it's being used. Will that be recycled in any way?
Do you get any money back, like, just from the materials? Sure. No. Great question. For for any project that we do, we the school corporation has first right of refusal to any scrap at all, any temperature controls that come off of equipment that's being demoed, provide a dumpster, we load it, they take it and give you the money. Any known issues with supply since? Eight times, you mean? Yeah.
And I know we're at least six months, but I know some of the COVID supply lines are still pretty For this project, no. Very low key. The equipment's kinda come back in. For some larger air handling units, They're still eight, ten, twelve months for, main distribution, electrical main distribution, main switchboards, and transformers, which we're not doing here. They're upwards of a year out. So thankfully, we're not touching those items. Chillers can be, in some cases, long lead.
Fortunately, a year, six months is is kind of what we're looking at. Transformers are still about a year. If you guys remember, last summer at the elementary, we did that transformer relocation and it just happened that Brush Shelby had one on the shelf. Or we would have been probably 12 out. We've gone to using, refurbished. There's a company up in Michigan that refurbishes old transformers. Basically rebuilds them, paints them, and gives you a three year warranty versus a one year warranty that you get out of new equipment. So we go on to using that when we have to.
There's different options that that we can do and work with some of our other import companies that we're showing the show to try to make things happen. With their specific Indiana code on, like, equipment disposal, depending on the valuation of the equipment, is that would they would you do that process or is that something you would do on Well, that's part of the contract development, you know, who's gonna scrap and who doesn't. We have the ability and the equipment that we can load and take scraps on that. We'll have to talk with this and Matthews about how we can do that or
Yeah. Up until about you know, I think two weeks ago, we didn't have a piece of equipment stout enough to move some of it. We have skid steer now to be able it. And and we'll have equipment, like I said, if you've got and I'm sure I was Shelbyville, if you've done work, schools there, we'll have, you know, get a, recycled dumpster. They'll just drop it off. We'll load it up as it comes out of the building. And they'll take it away all the way for you and just credit your account.
I wanna negotiate the contract with them right now. Mhmm. Meaning that there is an advantage to us maybe to do scrap because the money proves that. Yeah. We can talk about that. Yeah. Yeah. We'll need to make sure that we Yeah. We'll need to make sure that we dispose of it according to the staff. That's right. Yeah. And any well, we don't have any refrigerant on this project, but we will take care of any refrigerant and any materials that we needed to come out if we had that type of equipment, whichever it was being disposed of. We would have board about that. You're getting raw material. So the recommendation is to, delegate to accept the letter of intent and issue it
so that we begin to move through the development of the scope and get to the contract with the specific details. The next step is to let it in. And that will give my recommendations to this and we're gonna do a letter of intent with import to provide services on this project. I move to approve the letter of intent. I second. Motion to approve made by Shay, second made by Travis. All those in favor signify by saying aye. Aye. And all those opposed, move to carry This is the final report for November.
In education, we actually got our, like true up from our ABN count. That's almost $10. So that'll carry us over to February and then they'll freeze up again, up or down. So you can see the revenue was higher than our expenses. We're still within range and we still expect the breakeven. We we have been provided. Every time we turn around, somebody's looking down on us. That we received our second FIT and CNET payments that usually hit either November or
December, so I'll take it in November. I'll, we will have our bond payments at the end of the month. I'll wire those out, but we should still get our second property tax. Operations, you see the revenues down, we did not. We chose not to do another end to ops. We only do it if we need it. So it did take down our cash balance but we're still we're in December and it's a short month. Expenditures are down.
This is mainly the payroll. So we're we're going to break even there. We might be a little high. I hate to say that. We might have a little cushion in operations. Rainy day, meal activity. School lunch you can see we have a little bit more money. We got our state match which that was about $10. We don't comment on that, but it's always nice to get that in there. So we're in good shape in cafeteria. So that was the only thing. I wasn't Russian. Are there any questions? We're looking good. I mean, look at we're almost halfway through December, and then we're gonna be with
it being a short month. We made it. Questions on fund report? Reminder of January organization meeting. Oh, yes. In January 12, we're gonna be doing the dates, the, for the next I think 2026 board meetings, positions, committees. We also do a board of finance. And the board of finance. What I was driving. That. I know. I was afraid of that. Yeah. And we'll be doing the finance or I will be doing the finance from what I was told today.
Which will be the year end. So that's the final summary of the book. It's that growth opportunity, Tammy? I'm sorry. I'm taller than I would. I'm sorry. I'm taller than I would. I'm sorry. Because he's stretching. Yes. Sorry. I did play over. Gonna mention those things in January. Yeah. So she'll be back in a month to tell you what the actual end of the year. Yeah. Thanks. Okay. K. Thank you for choosing. Yeah. Yeah. Travis, you wanna start us off in a little bit? Too. Thank you for all those students that and athletes that showed up. Congratulations to all those athletes. It's great it's a great day, great year to be a Tiger.
Also good luck to the students and the staff as they wind up the semester. I know that can be a stressful time for some students, but I wish them the best of luck. Yeah. Definitely thank you, Mr. Graham, for presenting and honoring our student program or the athletic programs. It's fantastic, all the great things they got going on and then, just wrapping up my first year in service in this position and I really can't put into words how privileged I feel to serve this community in this capacity. It's an honor and I'm truly grateful for the administration that we have. For my, fellow board members, all the parents, all the teachers, students, and everything.
It's, it's really a privilege to be in this position. So thank you. Second that. Feel all those things. I have learned a lot in this past year, but mostly that, there's nowhere else I wanna be, mostly because of all people sitting in this room. So, thank you all very much. I will also give another shout out to mister Hope because, on that day that we, had our children at home unexpectedly because of the snow, He was out with
the grounds crew cleaning things up. I, I know that for a fact. So, in the The truth is I just wanted a warm place to drink coffee. You're using it. I think that that just speaks volumes of, you know, what this community looks like. It does not matter who you are. We all pitch in, and we all get it done. So, anyway, thanks to the grounds crew that day too for getting everything, quickly removed so everything can resume and I could get back to work. Thank you. Thank I just wanted to congratulate the teams as well.
And, I just wanted to thank, mister Hook Hook for, you know, having the fortitude to look forward and giving our staff the opportunity to grow. It's always a great thing to see, you know, you have confidence in your staff in that capacity. So, also, thanks for the donations. Thank you for your presentation. It was, really easy to follow through and understand. So I appreciate all the work you put in that. And, I think that's all I have. Congrats in fall sports.
Everybody enjoyed two weeks of Christmas break or winter break, whatever you wanna call it. Christmas break. We go on Christmas. I echo what everybody else said, And thank you, Brooke, for your, first year in this leadership position and, put this in a very good direction. Yeah. I echo all the same sentiments per usual. Congrats to all of the fall athletes and thank you all for the donations. Those were some unique ones but, and in large amounts too. So really thankful for that. Yeah.
Blessed to sit in the seat. Blessed to work alongside all of you and all of you. And, I just hope that everyone has a a blessed Christmas season. I'm super excited about the start to the year that the kids have had for the first it's hard to believe first semester is almost done. They they knocked it out of the park in every way, and that seems to be rolling on right into the winter. And we'll go into the spring. It's just the culture and the place and its people. So, grateful to serve here and appreciate your guys' support with everything through the first semester and, certainly tonight with all this.
Looking forward to a great project with Dimcore. Things will be it's gonna be fascinating how that works. So thank you to you, and thank you to everybody on the staff for what's been a great start. We're halfway through the journey. It was finished strong. Alright. So with that, we need a motion to adjourn. I'm sorry. Who wasn't? Who wasn't? Who wasn't? Who Okay.
So,