The July 22 or July board of education meeting, we always start our meeting with the pledge of allegiance. Oh, there it is. I pledge allegiance to the flag of The United States Of America and to the republic for which science, one nation under God, indivisible with liberty and justice for me. Alright. I wanna start off by saying, as you can see, we only have four board members here today. I guess the summer has caught up on us too. We have one board member who's joined virtually,
who can participate in discussions and in the meeting, but cannot vote on anything because she's not present. So, we will go through our agenda. I just wanted to let everybody know. Alright. We do not have any recognitions, additions and deletions. There are no. Correct. No public communication on agenda items. I see this one on non agenda items, which we will go get through later. That brings us to item five in our agenda, which is the general consent agenda. Part of our general consent agenda today includes a,
meetings of the June first board of education workshop, b, minutes of the 06/16/2026, special Board of Education meeting, c, minutes of the 06/16/2026, closed session meeting, d, minutes of the 06/16/2026, regular Board of education meeting, e, the treasurer's report of May 2026, and f, boys lacrosse cooperative agreement. May I have a resolution, please? Mister Be it therefore resolved that the Troy Board of Education takes action to approve
items a through f on the consent agenda. Support. K. Moved by mister Hobbs, supported by doctor Melton. May do you have any questions or comments on the items in this agenda? Can we have a timeline on when this NHSAA will make a decision on that agreement? They've already indicated that it will it's approved. Oh, okay. As long as the board approves it, then they're good. Okay. Great. And then, by way of from a budget here standpoint, we'll be going out from two teams to one, and there's a savings there associated.
We built that savings into our budget number as well. Okay. So but for the sake of the community, can you explain a little bit of what that is? The the lacrosse Sure. Cooperative agreement and what we are trying to do. So from time to time, when numbers from participation numbers at at one building, will will go up and down. Lacrosse is one of those sports where ebbs and flows participation numbers ebb and flow. We had been, engaged in a, cooperative agreement with other school districts. Typically speaking, when you have two larger high schools,
MHSA does not allow for cooperative agreements. There's a cap in terms of the number based and the number's based on the enrollment in the high school. So, typically, Troy, you won't see a cooperative agreement between Troy High and Athens, because our numbers are just too high, and so they wanna encourage you to cooperate to have agreements with smaller schools. Like we had with Athens in Avondale. Like we would have with Athens in Avondale. We've had a lot of agreements with Berkeley for ski, and and any number of, gymnastics and and and so forth from from time to time.
MHSA, in this case, did allow for a, an exception, given, we just we couldn't find anyone else to cooperate to have a cooperative agreement with. So they they went ahead and and agreed that if the board approved that they would approve this agreement. And and it we're likely to see more of these moving forward as as some sports continue to ebb and flow in terms of participation. So this means that Troy Athens and Troy High would compete as one school? One school. Similar to hockey, a united hockey team, boys and girls. And and that would save us about 50,000,
presumably? Yeah. It's about 40 ish, I believe. 40 ish thousand dollars. Is that right? Around. Around that. Okay. Yeah. That would take that total savings, in athletics over a over 100,000. Okay. So that would add to the that. Right. Alright. Thank you so much. Any other questions or comments on the items in the consent agenda? If not, all those in favor of supporting the agenda, please say yes. Yeah. Yes. Those who oppose, please say no. Okay. The resolution passes four zero. Very well. Alright. The next item on our agenda is personnel,
and we have several items. Yeah. So mister Campbell is here. Mister Bagels on vacation also. Mister Campbell, director of employee services is here to handle, the, items a and b. I think Okay. It's a, b, and d. A, b, and d, and, s and a. Take care of it. Yes. C. Okay. Thank you, Brian. Good morning. Good morning, doctor Mucheski, members of the board. I have a few resolutions, for your consideration. The first personnel consideration is extension extends extension of administrative personnel contracts. The superintendent recommends that the administrative contracts of the administrators are must be low extended
through 06/30/2028 without tenure in the administrative positions and subject to the layoff provision in the administrative handbook where applicable as permitted by law. Thank you. This includes the this is a resolution to extend the administrative contracts for all our principals and our assistant principals. Oh, no. Oh, yeah. And assistant principals for all our high schools, middle schools, and elementary for all our high schools, middle schools, and elementary schools, may have a resolution to us. Okay. Thanks, Johan.
Be it there for a result that the Troy Board of Education approve the extension of the conference of the aforementioned administrators through 06/30/2028 or as otherwise indicated in the administrator's individual contract without tenure in administrative positions and subject to the layoff provision in the administrative handbook where applicable and as permitted by law. Support. K. Resolution moved by mister Hobbs, supported by miss Potts. Any questions or comments regarding this resolution? I just wanted to ask a question.
So it's customary to do a two year contract every year. Every time and the contract has expired 06/30/2026. So they are technically working with that amount. That's correct. And that's part of the administrative payroll. Mhmm. Two year it's a two year role. It's a two year role. Two year role in contract. So it's automatically roles. Okay. Yes. Okay. Assuming, individuals are in good standing, it is it it rolls for an additional year. Okay. Alright. Wonderful. If there are no comments or questions, all those in favor of the resolution, please say yes.
Yeah. That's those who oppose, say no. K. Resolution passes four o. Alright. And for the for the next consideration is contract extensions for assistant superintendents for business services, employee services, elementary instruction, and secondary instruction. Superintendent recommends that Detroit Board of Education approve contract extensions for Dan Trudell, John Pagel, Chris Reiford, and Christine DiGalato. The current contracts for these administrators expire on 06/30/2026. These two year successor contracts will commence on 07/01/2026 and terminate on 06/30/2028,
subject to the provisions contained therein. Thank you. May I have a resolution for extending the contracts for our, one, two, three, four assistant superintendents and business services employees? Miss Potts? State therefore resolved that the Detroit Board of Education approve the extension of this contract for the aforementioned administrators to 06/30/2028. Or as otherwise indicated in administrator's individual contract without tenure in the administrative positions and subject to the layoff provision in the administrative handbook where applicable and as permitted by
law. Can I have somebody just support it? Support. K. Alright. Moved by miss Ponce, supported by mister Hock. Any questions or comments regarding this? Okay. See none. All those in favor of the resolution, please say yes. Yes. Yep. Those who oppose, say no. The resolution passes for I haven't been asking. Stephanie, do you have any questions for any of those? Please do raise your hand if you do. Got it. I don't have any questions. I'll raise my hand. Thank you. Appreciate that. Thank you. Alright. The next item on the agenda is should I go first or Yeah.
If you wanna finish this? Okay. Alright. That's item number c, which is is superintendents ex contract extension. The board has recently completed the superintendent Doctor. McCheskey's performance evaluation and would like to share the following assessment to the community. The board's evaluation reflects strong, consistent confidence in Doctor. McCheskey's leadership across all the six categories assessed. The board members praised his leadership in advancing the district's strategic plan while prioritizing students' inclusiveness and instructional quality,
even amid difficult budget decisions. His policy was marked by transparency, compliance, and successful updates to key conduct codes. In instructional leadership, he was recognized for advancing a new literacy curriculum, strong professional development, and sustained focus on core academic priorities. Communication and community engagement have shown significant improvements with effective use of storytelling, media, and partnerships to build public trust and support.
His organizational leadership stood out in navigating financial challenges, including budget reduction strategies, successful contract negotiations, on time, on budget bond project management. Finally, the board consistently affirmed his professionalism, integrity, and composure, describing him as a trustworthy, student centered leader, fosters strong relationship across the district and the community. Overall, the superintendent's evaluation reflects a high level of board confidence in doctor Machesky's leadership and
supports the renewal of his contract. Bryce may have a resolution as thus. We have therefore resolved that the Troy Board of Education extend the contract of the superintendent of schools as mentioned above. This contract will be in effect from 07/01/2026 through 06/30/2030 without tuning our new administrative position and subject to provisions of the written agreement. Supported. Alright. The resolution moved by miss Potts, supported by mister Hart. All those in favor of the do you does anyone have a comment or questions
on this resolution? Okay. Seeing none, those in favor of the resolution, please say yes. Yes. Those who oppose, say no. K. The resolution passes for congratulations to all of you. You guys have new contracts, and thank you. And for the last consideration for administrative appointment, finance director, I'm pleased to recommend the appointment of mister Kyle Anderson to the position of finance director. Mister Anderson has an accomplished thirty year career in school business administration, financial management, and organizational leadership.
He earned an education specialist degree in administration from Oakland University in 2006, a master of science in administration with a concentration in human resource management from Central Michigan University in 2002, and a bachelor of business administration in accounting from Western Michigan University in 1995. Mister Anderson served as a financial manager and project accountant with Barton Mall of Builders, providing financial consulting services to Michigan k 12 school districts and supporting major district bond
programs. He recently assisted Troy School District from an interim role in our business department. Previously, he held senior leadership roles, including assistant superintendent of business and operations for both West Bloomfield School District and Anchor Bay School District, where he oversaw business services, transportation, food services, maintenance, facilities, budgeting, and long range financial planning. He is also an active member in Michigan School of Business officials. With your approval, mister Anderson will begin his duties as finance director as of 07/01/2026.
Thank you, mister Anfield. We are asked to vote on a resolution considering the appointment of the finance director, mister Kyle Henderson. May I have a resolution, please? Alright. Mister Hough. Be it therefore resolved that the board of education issues a two year probationary administrative contract without tenure in the administrative positions in mister Kyle Anderson, who will begin his duties as finance director as of 07/01/2026. Support. Alright. The resolution moved by mister Hoppe supported by doctor Melton. Any questions or comments regarding this?
Congratulations. I appreciate your question. Yes. Yeah, we haven't voted on it. Okay. But we have I just wanted to, reiterate to the audience that this is actually a replacement position, not a new position. We had our previous finance director leave us recently. Right. Okay. Alright. All those in favor of the resolution, please say yes. Yeah. Yes. Those who oppose, say no. Right. The resolution passes four and o. Welcome. Thank you. Thank you so much. K. That finishes our personnel. Any curriculum items today? There's none. None?
There's none. Alright. Thank you. And that brings us to the four business items that we have on our agenda. First being all department of school security. Stephanie, you should be able to see this, hopefully. Yes. Thank you. So we have, four items under business for today's meeting, two of which are related to Boling Park Middle School. So these are bond expenditures. So as part of all of our projects across the district, we're upgrading the access control, security, the EPIC aging systems as well. So, Boling and Larson and Athens are all getting EPIC as they progress through their renovation.
So, now that we are into the demolition phase and construction phase of Ballpark Middle School, we wanna get this ordered ahead of time. That way, we have those pieces of equipment in time for, the opening of August 2027. So this bid was split into two parts. So people driven technology has the access control and the video, surveillance, so camera upgrades to that building. So their bid was $217,634. And then BSC, who was also the same contractor installing the EPIC emergency and paging systems at the
other buildings also, won this bid for $323,919. So the total would be $541,005.53 and 20¢, and then this would be funded out of the 2023 bill. Alright. Wonderful. May I have a resolution for the paging security and paging system? Doctor Moulton. We have therefore resolved that the bid for security paging and access controls be awarded as follows, and that this amount be approved as an expenditure of the 2023 capital projects fund. People driven technology for access control data balance in the amount of $217,634.20.
VSC Incorporated for the emergency notification of aging systems in the amount of 323,919 for a total of $541,553.20. K. Thank you so much for supporting. Alright. Resolution moved by doctor Melton, supported by miss Pods. Any questions or comments regarding this? I I assume we're gonna have to do this for Larson too, actually. Yeah. Yeah. Yeah. I'll probably do this next year. Yeah. Okay. And we've done this for Smith? Okay. So the new Smith was on the last, June package, and then the, Boleson that we actually got this last summer as well.
So Bolan and Larson are both gonna be utilizing this system, the Epic system, in the old Smith. That way, they can train and learn. That way, when they go into their new building, it's gonna be the exact same system. Is this the same system that was used for visitors? You show your driver's side license. There's my kid. So that's what Let's take my kid. That's a kid. That's visitor management. So what this one is is it's a a big display in the main office with a map of the building, and then it pages, and you can intercom with each classroom individually. Okay. So every teacher in that classroom has a lanyard with a device on it. Okay. And then in an instance of an emergency,
they can push one button directly communicate with the front office, and they can call the appropriate Mhmm. Authorities if they if needed. But then it also can trace that once you, trigger that panic button, essentially, you can actually trace that through the building on that display right inside of the office. So, it's just more for emergency situation. Does that also notify the tour police and stuff like that? The classroom has to notify the main office, and then the main office will prompt that communication to the both of them. Part of the system? Yeah. That's that's the emergency page itself. Oh, that is also part of the system.
Okay. Got it. I like that. Thank you. And does it have enough safeguards in place from, like, hacking and other stuff like that? Mhmm. Yeah. Yeah. These are for secured systems and Messer related systems. Yeah. That's my concern when it comes to video surveillance and all, if there is any kind of, systems here that we connect into, obtain the the live footage. Okay. Sounds good. Okay. Stephanie, did you have any question? She's gone. Oh, she's there. She's there. Here. Mhmm. Yeah. I don't have any questions. Thank you. Any questions? Okay.
Alright. If no questions, then, we can vote on it. All those in favor of this resolution, please say yes. Yeah. Yeah. Yeah. Yes. Those who oppose, say no. K. Resolution passes four o. Thank you. Right. The next is our Boling Park Middle School classroom and specialty AV systems. So this bid pack went out, and this one primarily covers all of the classroom audio visual technology. So this is gonna be the screens and the speakers, everything within that, and then also covering the larger space larger spaces,
such as gyms, music classrooms, the comms areas. So this is gonna cover all of the technology inside of that building as well. So, for this project in particular, we had INECOM doing the classroom AV. So they've done all of the AV over at the New Smyrna Middle School as well. So their bid came in at $135,850. And then specialty AV is digital age technology who's, very prominent in the school world for specialty AV. So we've worked with them quite a bit in this district as well. So that came in at $315,001. We do like a a small contingency with this just as we get into different
spaces in a new building. There's often ads, requested by that building, so we typically reserve about 10%. The goal is obviously not to use all of that, but it provides us with some flexibility to work with the building directly, especially as they get into that space and start using it for the first time. So, grant to a little bit $495,937.18, and this is funded through our 2023 bond fund. Okay. We are asked to bid on the classroom and specialty AV systems. May I have a resolution, please? K. Mister Hutt? Be it there for a resolve that the bid classroom audio visual and specialty audio
visual will be awarded as follows and that this amount be approved as an expenditure of the 2023 capital projects fund, classroom AV, intercom TSG for a $135,850.98, specialty or yes. Specialty AV, digital age technologies for $315,000 or $1, contingency of 10%, $45,000 $45,085 and twenty six months for a total of 49 $4.09 $5.09 $3.07
18 Alright. Alright. I'm gonna resolution moved by mister Hub, supported by miss Hans. Any questions or comments regarding this? I just have one question. With this particular contingency, did the way you phrased it is is it set aside so that once the teachers move in or staff moves in Mhmm. If they find that they need something so this is not something that's going in upfront. It's, like, held kind of back. Yep. So So we reserve those dollars as more of a preapproved by the board.
That way, we have the flexibility. If they enter that building in August and they say we need a t TV in this space, then we can sort of charge into that contingency. Alright. That'd be great. Thank you. Yeah. I I also have a question. Can you elaborate a little bit on the classroom audio visual? So other than the TV, what other kind of equipment are you talking about? So every classroom has a clock. It's not here. Always now. But, so they're digital clocks that integrates in then with the EPIC system. Mhmm. So you can actually display things on those clocks. And then you also have the speaker, mounted above.
If the teacher wants to project to the TV, in that classroom, we have the big screens in each classroom. Speaker. And then from there, the individual microphone as well that is part of the EPIC system can serve as microphone to the classroom speaker. So if it's a larger class and the teacher wants to amplify his or her voice, then they can do so. Okay. And these are in every single classroom or also in the open areas? Some in common areas as well. Just depends. Like, we don't have screens necessarily in every common area, but we're gonna have the speakers in the common areas that talks with the digital signage on it and then in the classrooms as well.
Exactly. Just curious. What are we doing with our old TVs that are in the old Bolingbrook? They went to Troy High. They went to Troy High? Yeah. They were less than two years old. So Okay. We were kinda reserving them that we didn't really have to pay for storage, and then move them back. We just said they're new enough. We'll ship them over Okay. Throughout the district. And the Troy High stuff were pretty old. District. Much older. Okay. Very good. Thank you. Alright. Any other questions? Alright. If we don't have any, all those in favor of the resolution, please say yes. Yeah. Those two opposed, say no. Resolution passes four zero.
Thank you. Alright. Next on our agenda is Troy Robotics Center Lease. So we are sorry. So we are in the process. We've been working with an outside realtor. Our robotics team kinda go through different options in the market locally, in terms of the, potential space for them to house some of their programming. So we've looked at about six or seven different spaces at this point. We've honed in on one in particular. It's it stalled a little bit there because the owner was actually selling it to another owner at the same time we're making an offer,
so we had to wait for some of the closing to take place. But, we've kinda gone back and forth with some offers and counter offers to stick within a budgeted figure, that we're looking for. And so at this point, we're still hashing out some of those finer details before we can even sign a final agreement. But what this resolution does, we worked with Clark Hill, our attorney, who's handling some of the review on these lease agreements. Then we had asked if there is a way that we could bring forth a resolution to this board that would essentially grant doctor McChesky the final authority to sign the final lease agreement, obviously, pending further legal review once we finalize that.
But we wanted to make sure that we had this ability as we continue to progress through this process with the landlord, in order to get them in, hopefully, so before the, start of the school year. So, we did identify a a space over, it's at the south end of the district. It's technically Royal Oak. It's on Meyer Drive, but it's a fairly large facility that has, ample electrical connections and, large spaces for a lot of the the robotic programming, and then it's got a loading dock. It's got a front office area with some conference rooms and bathrooms. And, it it's really kinda like the perfect spot for them.
So we wanna make sure that, obviously, we're sticking to what we had budgeted for in terms of this lease, but our commitment was to try to find something that we could lease for about a five year period, with the hopes that we could find or build something internally, in that five year time frame. So, we we do, like I said, have a final lease agreement in place. We're just kinda going through all the other add ons, and you gotta think of real estate taxes and utilities and all of that. So those things we'll negotiate, and then, pending that, we will then bring it back to our attorney for final review. And then doctor McCheskey would, with this resolution,
have the authority to sign off on that. Then, obviously, at that point, we would share, you know, the final details with the board as well. I I don't want you to reveal any numbers, but what's the range of the cost of that system? So they they base everything on a per square foot basis, and that's just for the lease. And then you typically get a share of that that building. You know, in this case, it's, like, a 30% share of the property taxes, which we would like to pay as a district, and that's in utility costs. And then there's some other things in there that we gotta go back and forth with the landlord on, that, we'll push back a little bit just to try to see the property taxes version?
Yeah. Public schools, typically, we don't pay state of Michigan. I was gonna say. Yep. Science tax, but in this case, for at least we were. We have to pay because being a nonprofit and a public institution, we still have to pay. Yep. So maybe it'd be easier to sell. What's the going rate right now for space? So this one is gonna come in, around the $90,000 a year mark, and this there's some additionals. And that's where we wanna get some firmer numbers of, like, what would the property taxes be for us. That way, we can get a total number. So it's it's in line with what we were budgeting for. We're gonna use some of the capital maintenance funding up for the next full year
here to pay for the first year of the lease as we transition through the buyout and everything too. So, but we're we're comfortable as a team with that figure. And and the place is conducive enough for younger, minor Mhmm. Students? Yes. It it's just under 8,200 square feet. So, I mean, it's a fairly large facility. It's got 20 foot ceilings. It's very open. It was actually a bounce house is what was in there previously. So it's a it's it's a good spot that happened to just come on the market, but also switching owners too, which put a little wrinkle in there, but, nothing we can work for.
Okay. Okay. Our robotics team taking a look at it? Have they seen it? Yep. They walked the facility too. Yeah. Yeah. You guys give a thumbs up for it. Yeah. They're on there. Would it be for all the robotics teams in Troy? That's the goal. My understanding is a lot of the equipment would remain in the buildings. We don't wanna get rid of those spaces, but this would just provide a more unified, spot for them to gather as a larger team if they wanted to. Okay. Yeah. Alright. Wonderful. Okay. We are asked to consider a resolution for leasing a space for the robotics program.
May I have a resolution, please? Doctor. Meltzer. Therefore, be it resolved, number one, the school district authorizes the lease of real property to house the program consistent with budget. Number two, the superintendent of the school district or his designee is hereby authorized to negotiate the terms and conditions of the lease and enter into a lease agreement, as well as any and all other documents necessary and incidental to the lease of the property for the program on behalf of the school district upon terms and conditions that are acceptable to the superintendent after consultation with legal counsel and consent of the
budget. Can I have someone to support it? Support it. K. Moved by doctor Melton, supported by mister Haft. There's a little bit more to the I'll be there for it. Yeah. Yeah. Be it further resolved that the full total resolution shall be included in its entirety in the official minutes of this board meeting. Okay. Cool. Alright. I got it. Any questions or comments now, Vic? So when would this be available to our revised team? Really, once we finalize the actual lease agreement, and then at that point,
once we get the go ahead from the landlord as to when we could occupy that building, there are there is some language in the lease agreement because it's a new owner. The owner has plans. We had requested some flooring upgrades. They're gonna paint a little bit. They're gonna paint the exterior of the building, some landscaping work as well. So some of that may happen after occupancy. I don't know if we don't do a final agreement. So, our goal is hopefully within the next thirty days. Okay. Yeah. So within the for the school year, preschool year. That's the goal. Yes. Okay. And just So I have a general question. I know this is a lease,
and, we did. How would the finances or numbers worked out if we had owned the property or have a property that could be used? I wonder. So in essence, what would a property like that cost? Or not that, but build something among our you know, own building. Yeah. It it I mean, it really it just depends on the size of what you're gonna build, you know, going right up. A new bill or even a renovation is probably $350 a square foot. So something like this will be, you know, $350 per square foot times 8,000. So I mean, it'd be a pretty sizable number to build,
which as we look at Athens and and other spaces around the districts and, you know, we're constantly assessing every year. But, that that's what we wanna look into. Get this lease, get in the space to operate for now, and then let us kinda go through the entire district and also decide what might be the most appropriate avenue internally. Uh-huh. Yeah. And as we are building Athens, would there be a possibility to have a location for us? Yeah. So Athens, that first project is off in the spring. That's gonna be primarily the, addition piece.
And then as we look at the renovation of the rest of the building, that's where we could assess whether or not we could fit something in there. At that point, though, you're talking three, four years down the road before that starts. So that's why we're looking at five year lease right now. Okay. Just to give us adequate time. Yeah. The intention would be to have space adequate space built into our facilities. Mhmm. As we complete renovations, we'll be forward to Athens moving into the renovation at the end of the bond at Troy High. Work that we're doing at Bolton and Larson and so forth. But in the short term, we recognize, in cooperation with the robotics foundation that we need to have a space community and
a break so that they can continue their good work. The money is coming from the bond fund? So we have a capital fund that's fund right now that have just over $600,000, reserved, prior to our bond. So, fortunately, the voters supported that bond, and that allowed us to just reserve those dollars in separate funds. So, the thought was for this upcoming school year, in light of the the large scale reductions, we would fund the first year of the lease out of that money, and then each year kind of assess how we wanna phase it. And legally, that's allowed? Used to use a capital It was general fund dollars that were just shifted into
a reserved capital maintenance fund. Oh, okay. For repairs across the district. So there's no restriction on it. Okay. So it's not a separate fund funded by a different It's a separate fund, but the money was transferred out of the general fund, which is where repairs normally came from, but they wanted to build up some money to pay for larger scale repairs. But with the bond passage, we have not used any of those dollars at this point. Okay. So the first year, we're gonna use that money. Correct. Yep. And then we can circle back as a board, in the spring and assess if we wanna do that for another year Uh-huh. Depending on our our finances at that point.
The reason I ask is is because general fund money is super important right now. Yep. So we're trying to see how to best use other funds for this. So Yep. This felt like an appropriate use of those dollars. Just it's not often we have to find a robotic space. So, given that those dollars are sitting there, it helps buy us some time, you know, by not having to charge into the general fund next year, but then also work long return at internally. Do we have bond dollars that could support, some type of project? Okay. Wonderful. Thank you. Do you have any questions? I guess not. I'm good.
Thank you. Thank you, Stephanie. Alright. Then, we're gonna vote on this resolution. All those in favor of the resolution, please say yes. Yes. Yes. Those who oppose, say no. Hey. Resolution passes. Four o, Bri Robotics. Have a new day. Yes. You're persistent beta. Thank you. Alright. Okay. So the final item in our business agenda is budget update. So we have, as we shared with the board, we have been watching, and we appreciate your patience as we've worked towards a, I think,
a more deep conversation around the budget and reductions and so forth. There were some important, things that needed to take place, not the least of which was the finalization of state budget, which we we have now. And, so in conversation, as a as a team, and working with mister Trudeau, we thought it would be good to highlight kinda where we are now with from a budget standpoint with, factoring in the actual numbers from,
the outcome of the budget, the state budget. And then, as, our board is acutely aware as as many of our community, there is a, a ballot initiative in August 4 that could have significant impact, on our budget that is the the county wide enhancement village. And, although we don't know the outcome of that today, we'll know the outcome of that within the next couple of weeks. And so, asks is to to be able to kind of factor in what does our budget look like currently, what would that look like, and and and, keeping in mind the $12,000,000 reduction that the board,
charged administration in finding. And then, what would it look like without passage of the enhancement millage moving forward? As we think about reductions, the necessary reductions we would need to make in the 2728, and then ensuing 2829 school year. And then what about if it passed, what might that look like? So it could provide the board and the community, an idea of where we are short term, and then where we might be more long term. So we thought that was a a a nice place to start, to give us a basis for conversation and then,
an opportunity to, to get some info from the board. Casper was asked regarding, some of the proposed reductions, and then we'll take it from there. Okay. So you have a printout of this here. This is onboard docs. We're also sharing it, obviously, so some of you can see it as well. So three scenarios at play. We'll kinda go through each one here pretty quickly. But, at the top, you'll see kind of our projected student FTE for each year. So the current year, 2526 that we just wrapped up, we were at 12,069. We're targeting around that $11.08
87 funded mark, for the upcoming school year. And then thereafter, about our 200 FTE loss is what we've been, seeing each year over the last couple years, and then that's in line with the plan for end. We have one projections as well. So the that's the basis for what those projected FTE reports are. Foundation allowance, we had our 10,836 for the current year, and then the state of Michigan did bump that up. So all of the numbers here do reflect the revenue piece. Nothing has officially been sent to us, but based on the estimates that are being provided by the state of Michigan,
those have been included, in the '26 and '27 numbers as well. That way, we have the most up to date information. From the budget side, we did come a little bit ahead from where we were, from an original budget, which is good. The state of Michigan does provide some enrollment stabilization funding, for districts that are losing, FTE each year. Historically, that has been just looking back to the prior year. And then you get a blend of the prior year and your current year, and then you get an additional pot of money. We've been getting around the $600,000
mark per year towards declining enrollment. The senate pushed and it went through into the final bill, a three year average of that amount. So they're actually going back a few more years, and then they're blending that rate. So we went from 600,000 up to about 2,000,000, in enrollment stabilization funding. So so about a, 400 thou or $1,400,000 increase there. And then there was a pretty, large increase to 31 a at risk in our, section 41 bilingual funding as well for ELL students. So that was another $600,000
that was added. So what the state did there is they now have a weighted formula for at risk and EL funding. It kind of when I point out to get it to where they believe it should be, and then going forward, it is supposed to get the same increase that the foundation gets then thereafter. So, it was a pretty big jump this year coming up. And then after that, it should be a pretty modest increase in lining up the foundation as well. So a a a EL student would get 120% of what a full time regular FTE would get. Is that what it is? It depends on the tier.
There's, like, different leaded tiers that they get, and that's how they dictate the funding based on the students that we report in those tiers. Okay. Yeah. So there's just a specific weight added to that category. Okay. Yep. And then based on the enrollment, it would then apply those dollars. So that was codified into law now. So every year going forward, the foundation went up two and a half percent this year. That will be applied to that categorical in the future years as well. Cool. So all that to say that we're about $2,100,000 higher than original budget on the revenue side, so that has been factored into the revenue piece here in scenario one,
for the 2627 school year. So, we were at about a 191,000,000, so now we're at that 193,000,000, mark for budgeted revenue. So that brought up our fund balance slightly? Yeah. It was around that 13.6% mark. Yeah. So we're just over 14 now. Hold on. Which is good. So What was the, and I don't know where this might be in here, but the total savings that we had at the estimate of the severance incentive plan? So that would just it it's integrated into that 12 volume dollar number. Got it.
So you'll see in this scenario one, this assumes this is what we've been using all along where there's no enhancement millage, and let's look out for years to see how how do we have to restructure, our expenditures. So you'll see nothing for the enhancement millage. And then under reductions, that 12,000,000 is the number that was just embedded into the original budget. So, that that is based off of our original budget there. Mhmm. And then in 2728 and then 2829, internally, we have been looking at around $7,000,000 of reductions over each year over the next two years after the school year.
So that that number is really largely driven by that fund balance percentage you see there on the bottom. So trying to slowly work our way back up to that 15% mark. Obviously, the only way to do that is to add back to fund balance. So, we could cut more than that, but we wanted to find a number that we felt like would still be a sustainable number to actually, hit in terms of that 7,000,000. But, again, obviously, without an enhancement bill, you're looking at another $14,000,000 over two years after the self funded school year. So scenario two looks at,
if we were to sustain, that same reduction model over the next three years, so the 12,000,000 this year coming up and then 7,000,000 each of the two years thereafter, but factoring in an enhancement millage. So if the enhancement millage passes, for next year, it's approximately $8,100,000 in the first year, and then that will go up typically by the rate of inflation, each year. So that's factoring in a 2.9% increase for 2728, and then '28, '29. So I try to highlight those in green just so you can see it broken
out above our general revenue that we're currently getting and then the reduction. So you can see there, if the enhancement mill is passed, even with cutting 7,000,000 in those last two years, you're gonna be hovering around that 18% mark. Okay. So scenario three, I said, okay. Let's look at if we could reduce those future cuts from 7,000,000 down to 3,000,000 each year, assuming the enhancement notes passes, this is what your fund balance would look like then thereafter. So getting us closer to that 15% mark. So, yes, the enhancement millage helps drastically,
but we still have some restructuring to do that, even in those final two years if we wanna get that number back to that 15% mark. And then our goal is, we do our audit typically in the month of August. So once we get our final numbers, we can plug those into the 25, 26 column, and then that would then just update this model into the future years. Is there any more insight into that 1,000,000 and where we stand to what sections we're looking at? In terms of, like, five? Yeah. So now that we have our teacher retirements,
finalized and we have those numbers, and, there are a lot of things that were moving parts in that 12,000,000 reduction. Right? Yep. So do we have a little more solidification on that that you can share? Yeah. So we we had budgeted as part of that 12,000,000. We said there would be a million 5 in savings from the buyout if we rehired everybody. So that number because that number was based off of around 50 being fully replaced and taking it, our number came in just over a 100. Okay. Well, from the from the yes.
Teachers, we had 67 teachers represented. Okay. Actually, 64. Okay. We had a couple revolve. But grand total across all groups was just over a 100 grid. So that number is likely gonna be closer to 2,500,000, from the 1,500,000. So that's where we as a team have to look at. That 2,500,000 just kinda shifts up to where the 1,500,000 was, and then that leaves about 1,000,000 remaining that we can look at that pot of money, in terms of whether or not we can sustain certain positions or knowing we still have to cut $14,000,000
in future years, we could just leave it as is as well. Okay. Yep. I mean, I guess, the theory of thinking is you don't wanna hire somebody who you need to let go in the next time, so you wanna be very strategic in who you hire back. Right? Yes. Because this the between the buyout and the 12,000,000, we have a lot of it was just simply through attrition. So as as vacancies worker, and we just didn't fill And taking into consideration all about that even if the enhancements are if we're a path, we're still looking at some significant costs.
So that's, I'm sure, part of your thoughts in terms of everything as well. Right? Yeah. Exactly. I mean, the the the reality that we're working with is and this is what happens after an app after you do a any type of any type of loan of service of bio fee is you should expect, and the company told us, that you should expect for the next, at minimum, the next two years, you're you'll not you're not gonna have any nutrition. You're gonna have mostly told us next year we should expect for three. Yeah. Three ish and then maybe five the next year.
So very, very minimal. So, any reductions moving forward, are likely done through lab. And we have been successful in, for the sake of the audience, we've been successful, this this go round, through the severance, to not have to lay any anyone off in any group. And so we were able to do that through moving moving some folks around and and so forth. So not everyone is where they may necessarily want to be, but everyone has a position, and we'd not have to lay anyone off.
And that would certainly be my recommendation moving forward. We not put ourselves in a position where we would have to lay someone off. That that would be the, I think, the worst thing that we could do. While also recognizing, and we we see the other side of that, while also recognizing that we we we don't want we don't wanna cut ourselves too thin to the point where we can't provide services, we can't provide the supports necessary, for students, in our in our community, moving forward. So there's that that that needle, if you will, that we have to thread there to put ourselves in a position to do to
do what's right for programming, to do what's right for the wellness, the safety and security, and all of those things that we that we value, whilst also keeping in mind being fiscally prudent and and not putting ourselves in a position where where we're going to, you know, have to lay someone off moving forward. So that's the that's the delicate dance that we're trying to maneuver through right now. We do know that there's some additional savings that we that we have to Dan's point, with the with the, the severance. The the question then remains is do we do we push that forward,
knowing that there are potentially other reductions, or or, we wanted feedback from the board, in terms of, if if we were to look at undoing, if you will, or slowing down, some reduction, what might that look like from the board's perspective? And what we recognize that, you know, this the the timing on this was such that, you know, we had to work through this severance process, and it did not allow board members a lot of opportunity to to provide input. So we we recognize that and value that input and and want to to be
able to utilize that input moving forward. And also acknowledging that we we've got a couple of weeks here, the big ballot initiative on August 4, you know, that that potentially changes a significant amount of this conversation. Right? It changes this conversation one way or the other fairly significantly. And Mhmm. We certainly wanna give ourselves the the time to to be able to to see the outcome of that and factor that into the decisions that we make that impact us at the start of school year. Any comments from you? So I think
what what I'm hearing is that for for now, we have to assume that we have to go on a budget as is. Like, we can't we can't make decisions on money we don't have. Mhmm. Right. And 7,000,000 is a lot to cut in future years. Without laying off anybody. Well, I don't tell me if this is incorrect, but in an organization where there's people are your main thing 90%. I don't see a way in which you can reduce 7,000,000 without affecting 1st Ave.
Am I wrong? No, Adam. Okay. No. K. I mean, we'll we can we will continue to be strategic in terms of cutting around the edges, and reducing tightening. And that's where I think that's where it important for folks to understand. This go around, we really we really tightened. So we tightened ratios where we could. We we, were able to work within current contractual agreements and so forth in in order to in order to kinda constrict. But, yes, it would likely we're likely talking about programming cuts,
which equates to people. Sorry about that is to say. I have a general question. This term and the introduction here, the last table that you guys have shared with us had a whole lot of list of items in which the teacher, voluntary retirement Mhmm. Was accounted for 1,500,000. Yeah. But now that has increased to 2,500,000 approximately. Assuming you're replacing everybody, but if you don't, you that would be a tiny bit more possibly. Right? Right. And then those that fall in the rest of the list then of the don't
replace because we're removing. Oh, you're removing. Okay. So on the rest. We almost double counted. So yeah. Okay. So the potentially, if we keep that list the same, are we saying that would come to 13,000,000 in savings and that potentially could reduce next year Correct. By a couple of million. Right. That would reduce that $7,000,000 moving forward. Right? Mhmm. Exactly. Yep. Yeah. 7,000,000 moving forward. Yeah. Correct. And then whatever additional savings we find Mhmm. Comes off of that, makes that reduction even less impactful.
It's the compounding effect that really that really gets us, and I think that's the piece that our, blame our community data. That's the piece that most folks just don't don't understand. It's it's the compounding from year to year that creates the challenge for us. And Yes. That was also why it was important for us to to, to know what our contractual agreements for moving forward so that we we could have a we could budget for those, and so forth for a long term. I do have a I I asked doctor Majeski a question regarding special ed budget
because there this was a topic that we've talked about a little bit. And the fact that we're cutting a decent amount or at least that proposal was cutting a decent amount in the special percentage. As a percentage. Sounds large. Correct. Okay. But I did want to get a historical perspective because there's you can go through that. And I we we were able to share some information with the, with the board, prior, and we we hadn't shared that necessarily, publicly, but but we can so the question was where were we pre pandemic in terms
of some of the staffing levels versus where are we now post pandemic? So special from a special education standpoint, in in '8 between 1838 and today, or where we ended this the year, we increased our our costs increased about $12,000,000. Our expenditures increased over that period of time about $12,000,000. And during that same merit period of time, we the the number of students identified with IEPs went up by 34 students. So the number of IPs went up by 34,
the expenditure itself went up 12,000 or 12,000,000, just a little over 12,000,000. So, a lot of that had to do with the fact that during the pandemic, we had those ESSER's monies, and we were directed to to spend those monies to support students, and that's exactly what we did. We directed those monies to help support students, and we added staff during that period of time. We we we just didn't right size that staff. Over that same period. So when the monies were gone, we didn't immediately right size staff. Our goal at that point was to spend that '23,
'24, '24, '25, and then '25 into '26 through attrition. We would start reducing staff during that period of time. And we attempted to do that. We just didn't get the attrition savings over that period of time that we that we wanted. So we we couldn't bring down staffing number over that period of time as as quickly as we we would have liked to have. So I would liken this to a this is a right sizing, from from my perspective in terms of the number of students we're serving, in in relation to the amount of, resource we have to serve those students.
So we're just we're more rightsizing based upon the revenue that's no longer available to us through the ESSER. And the key here is is recognizing that any student that has an IEP will be serviced accordingly according to their IEP. That's something we're obligated to do and we'll absolutely do. So any student that needs that will will be serviced based on the staffing models that we put forward. So during that period of time, where did we add staffing? Well, we had we had social work staff during that period of time. We had some counseling staff during that period of time,
that's, that that went to help support students. We had an increase in the number of, of student support aids during that period of time. I mean, quite frankly, we could we could afford it. That was an allowable expense through those ESSER's dollars. So that's I think we we rationalize utilizing that. Again, as those dollars are no longer there, you you'll see that those are some of these areas that we, you know, recommended some reductions in for again, for the community to know that we we did not we did not eliminate at any in any we did not eliminate any program or any service.
We simply are reducing in some of those areas, tightening ratios, and so forth, in an effort to just bring our staffing more in line. In the handful of districts that I've worked with for the last couple of years, very common theme and discussions are going on in those districts. Same kind of deal with right size to the pandemic level. Yeah. If it's any constant, go. Dan, I did want if you go to the table back again, the one that you're showing before, where do our 2627 budget come in that same table,
the numbers? So Which one do you wanna see? The one where you showed specialized IVs cost for 2018 to '29 2,019 and then 2024. Yeah. That one. So if you had to put in our new budget, 2627 budget, where would that special ed cost fall to the 3,300,000 of total special ed cost. That's both instructional and noninstructional. Because we have a couple of classrooms that are gonna So 3.3
reduction. So that would be 26,000,000 there. Around million. So we will bring it back down to 26,000,000 for our 2627 budget. Yeah. The 2526 number is probably 31 ish million. So we might be around that. That's last. That was the state reported number from last year. Oh, okay. Final number. When we report it again in September, we'll probably be around 31,000,000, Alabama. Okay. Keep it in mind that special ed reporting is always a year end. Behind. Yeah. I see. Okay.
So So this school year, that number for special ed cost would be around 31,000,000. Yeah. Then we'll go back down. Try to And our proposed reductions would come down to 28,000,000? There we go. Okay. So It's gonna be about 12,000,000 higher from 1819. We'll still be Yeah. 70% more than we were 1819. And the other screen I had was the I know you there was a question about counselors Yes. I did. Before and after. I was able to pull that. Well, it doesn't only share the full screen,
but you can see. So this was I just looked at the payroll system and and totaled up the number of guidance counselors in 1819 and then the total number of social workers. I believe we have two on our reduction for counselors through attrition. Yeah. So that would get us back to 22 We're more '19 90. Yeah. Correct. Yeah. And then social workers, I believe, was three. Yep. But we'd go back down to about 22, which is a bill slightly higher. But we've also seen a slight increase on the social work side. That's why you're gonna see a little bit more than 1819.
Mhmm. And, largely, these two categories, we have been able to sustain those levels over the last couple of years, with 31, double a, money. Mhmm. Yeah. You wanna go a little more in-depth on the On the 31, double sake of the audience Mhmm. Where how we're how we're ass assuring that we're utilizing those dollars, appropriately. Yep. So a lot of our grants have, particularly our our title grants have supported conferences and professional development. Our focus going into this school year is to take a lot of those conferences and just put them on the back burner for a little while and then put
in staffing, into those grants in order to sustain, the positions that we do have. So something like, guidance counselors, we can utilize 31 double a money as well as, 31 a at risk funding for a portion of those guidance counselors. So we're already we've been doing that for the last number of years. As there's been budget pressure on the general fund, we've tried to shift it over. And then, likewise, the social workers, our 31 double a grant has really helped support those. We do have some carryover, into the upcoming school year that's been factored in, but we have been told that don't expect those dollars after this upcoming school year.
So it seems like the state is gonna start to pare back on those. Lot of those 31 double a monies were funded by extra funds that the state had. So those funds were essentially set aside, and then they would pull on them over each year, and then that pot is starting to dry up on there. That's, like, the, with the new weighted formula, isn't that kind of with replacing in in a way you can More or less. Yeah. So, basically, you have we probably have $2,000,000 of 31 double a expenditures. They gave us a $600,000 increase to at risk funding. Right. So we'll be able to keep some of those 31 double a positions,
but not all of them. Yeah. Yeah. But and and from time to time, I hear well, I will hear, and and it's appropriate. It's an appropriate question. Why why why would you consider making a reduction here or keep it maintaining this and not that? Mhmm. And it goes directly to what what Dan is mentioning right now. Because the state provides categoricals, they also have clear guardrails around how you what can be spent within that categorical. So as the state provides categoricals, if it require if if we wanna take advantage of that money,
it requires us that we spend or that we're spending our resources within those areas. And so that's why in some cases, we have to make choices, why we're why we're we're maintaining it in this particular group. It's because there's a categorical that supports that and doesn't allow us to insert a different group into into that. And so there's another bit of a dance that we have to do with the state in terms of how they provide funding. And they're they're telling us they want us to they want us to prioritize funding
in certain ways. Mhmm. Correct. And we're required to do that, and so that's why. Were we gonna get more 31 doubling funding this year because a lot of schools didn't take advantage of it? That's a possibility. I would anticipate more will take it. About half took it last year. We budgeted as if everyone took it. And then, obviously, once you are required to submit that typically in October, we'll get the final number, and then we'll amend it thereafter. But So there may be some money coming from 31 w ed? Correct. Yeah. Okay. And then on the transportation side,
we have, section 22 l funding, which is for general ed student transportation. Historically, about four years ago, this started to provide money to districts for general ed, transportation. We only would get special anything prior to that. That was, like, a four year pot of money that this upcoming year is the last year of that pot of money. So if the state chooses not to renew any of those funds, for us, that's about $700 a year. That's We're gonna get in as an offset. So just other things we're keeping tabs on because there's a lot of gains involved with some of these categorical.
So but that's our job too. Okay. Cool. Any other shipments on the budget? No? So I think that there are more to come. I I might take away plea, PS, for for the community would be, please pay attention to the information that has been provided, by the district, around the ballot initiative on August 4. Pay pay close attention to it because it will have significant impact on not just choice school district, but all districts across Oakland County moving forward because we're not we're not the only district in this in this position.
Every every one of my colleagues is is sitting at this at a table like this right about now, having some real challenging conversations around what they're prioritizing for the coming school year and and the school year after. And, also, I think really important to to note is that these are these are difficult decisions to make, and and it's it's not about it's not a we're not placing a value on any on any one over another. It it's it's just in an effort to do the work that we need to do, there are some areas that need to be prioritized,
and others that that will will be looked at for reductions Mhmm. As we move forward. Yeah. These are hard decisions to make. Just a a comment that I wanted to make. Just kind of reading through the different concerns on social media. One of the comments was, you know, that millage money coming back and supporting future staff and students. You know, obviously, if we have more, you know, more money coming in for future, we can look at some of these proposed reductions,
and make some decisions around that. But I think people aren't aware also that our, our three contracts with the TEA, Tessa, and Tessa also include clauses that, move will increase the cost. There's they're pay. So that is a solid in contract commitment that those monies that they would see a benefit from that. So I wanted to just bring that up because there was a concern that, that our staff would not receive a benefit from from that. And and Yeah. And those those projected increases,
if it passes, are baked into the modeling that you saw. Okay. Yeah. Okay. Thank you for saying that back. No messing forward. Thank you. Are they, Victor? Mhmm. Mhmm. Because I see the expenditure remain the same between enhancement and passing or not. Like, so each year, when we look at so the expenditure line item goes it's going down because of reductions. There's a lot at play with, like, MIBs service lines. Okay. You know, that fluctuates pretty heavily each year. But when we look at the actual increases to expenditures each year,
we factored in the percentages per the contracts that we're through. Okay. Alright. This table, then show it. So maybe Yeah. There are plenty of details behind it. Yeah. So Okay. There may be other details. But okay. Wonderful. Thank you. Mhmm. Alright. Yep. Any other questions or comments? That pretty much finishes our business items. We do have a public communication in a non agenda item. So we have mister Jeffrey Switlop. Sir, what's the spot you want me to send? You can come sit. I can sit. I can sit.
Okay. So I got three minutes time. I'll try to go back this time. This is the second time I've come before you guys. Same, same topic. I remember remember last time I said I wouldn't bring it back up, and I'm not. I do wanna make one small comment though, which is that, I I took the money that I had to charge, and I I bought I invested it into the class to give away his freebies, and it really made the class a lot better. And so with all these young people in the room, I wanted to share with them that even when you don't get your way and you think you've lost, if you keep an open mind and a positive attitude, you can turn it into a win because that's kinda how it's happening with that
situation. When I speak before the board, I do wanna be clear, though. I'm speaking as a parent. Vendor is very much a small side thing for me. I think of it as being a coach. I'm not making any money on my class, and I don't plan on doing it after my son moves on to middle school. If you guys have ever been in a situation maybe where you feel like somebody is telling you that they don't want you to do something and, you keep hearing a lot of no's and you keep dotting your t's and crossing your i's and thoroughly reading through the policies, but the vibe that you keep getting is go away, That is to an extent how I sort of feel about our enrichment program.
In June, an email was sent out to all the vendors, about 90 in total, informing them in bold red at the top that the policies were going to change. The policy review was conducted closed door. I don't I can't quite understand why that decision was made. I've spoken to Matt Johnson about it. I find him to be a person of integrity and honesty, But I just don't quite agree with that decision to conduct the policy the policy review closed doors. It affects 90 vendors and lots and lots of students, so I thought that parents and vendors should have an input into what know those
policies will be. I submitted my class stuff in late July. I received email back saying that the days that I want to enroll and and to hold my class are not available. They're doing it on a first come, first served basis. That's a fair policy. What's unfair is that policy was not documented. It was not shared with anybody in the original email. I couldn't find it anywhere. I wrote some things down. When my class first started, there was a enrichment flyer sent out to all Hamilton families listing off all the classes. Mine wasn't included. Just got missed. I wanna believe that that was an honest mistake,
and I try really hard to believe that's an honest mistake. My current situation is this. I, you know, I gladly readjusted my classes to pick pick four certain dates, four dates in November. I said, okay. I'll I'll do those dates. You know, I'll adjust. That seems like a fair policy. I can adjust. I am currently being told that I cannot use those four dates unless I rearrange my class or offer it at 6PM, and I cannot figure out the rationale for that. I've been going over it in my head for three or four straight days. Doctor Majeski did offer a meeting for me,
and I appreciate you for that. And I'll be meeting with him tomorrow to discuss it further. But you I've got those days. They say you've got 4PM, Hamilton, every Monday in November, but you can't teach it as a one day class. You have to restructure your class for it to be 16 students four days. You can't do 16 students, total of 64 students on four separate days unless you switch your class to 6PM. You're three minutes is up. But if we can talk outside. Thank you. Thank you. Thank you, Richard. I look forward to talking to you tomorrow.
Thank you. Thank you. Alright. That concludes the public communication section of our agenda. Brings us to other other items. We can go around the table as fast. I did want to ask missus Deepwater just to give a brief update where we are with bond projects, specifically, Smith. Yes. As as typical, still be a way to finish. So I have some great updates for you. I think it's important, and I'll frame it a little bit with there's more than just Smith going on in our bond. So our community, you know, invest made it quite a significant investment, and we've been working very hard to,
to, fulfill the commitments that have been made. So I will share just briefly some of the other things that are going on and then dive a little bit into Smith. So we are, underway with looking at some window replacement across the district. I think that's an important piece because our facilities review committee, which did go into all of our schools, talked about ensuring that we have, safe infrastructures for our students. So, specifically, right now, we're looking at Troy High School, which we all know is quite a quite a bit of square footage to look at. So Troy High School and, the inventory of needs that are going on there as well as Troy Union and
Wattles in specific spaces. So for, window replacements that are coming up, we've completed stop at work at, four of our elementary schools. So WASP, Bemis, Hamilton, and Barnard. So Bemis' finishing touches are coming on this week. So that's really brightened the entrance for all of those elementary schools. Baker secure entrance is that work is underway and will be complete and functional by August 10. So that does secure the right side of the entrance when you walk into Baker Middle School. So there's a nice secure vestibule for our families as they come into Baker. At Troy High School and Barnard and Bemis,
we're installing optical walls in between some spaces, so that work is is underway. At four of our elementary schools, we've had, toilet rooms being updated, so very exciting work. That's at Martel, Costello, Schroeder, and Troy Union. We are learning quite a bit during that process as we track for phase two. So phase two is in the summer of twenty seven. So this is summer work that will be going on across our elementary schools. At Troy High School this summer, we stripped and updated the auxiliary gym floor, and so that is fully functional. That was happened at the beginning of the summer, so we're really happy to have that space for our Troy High students when they
come back. We've, put in place a fob system at Troy High, with some new badges that will be used by our teachers to be able to access that building. So Troy High was one of our only buildings that didn't have fob access. And so that will be very helpful as we think about safety and security across the district. Those badges are also badges that we're using here at, central office. We'll be using it as services, and we will be rolling out across the district. So that links really to a lot of our safety and security work that we've been taking on this summer. Also at Troy High, the Troy High track is underway. So, that began even before the end of the school year and will continue all the
way through and probably past tryouts, so as we hit mid, mid August. So we do anticipate a little bit of a disruption as we hit the beginning of tryouts, but we do know that by the week of August 24, we'll be ready to go with the Trail Track. So before we start the fall season. That's the track around the football thing? Correct. Yep. That's right. We didn't replace that when we did the football thing? Nope. We did Athens a couple of years ago. So Trail was up last year maybe? Athens two years ago? At Athens this summer, we have taken on the Athens gym.
So, I do believe that our students and community will be pleasantly surprised when they are welcomed back into Athens. It's been updated in paint, moving to new shades of red and gold and gray. We've also replaced the railing. The gym floor has been stripped, and they're working through that process of cleaning the gym floor. There are new bleachers in that space as well. It'll be ready for the start of school, so we're very excited about that. There'll be some dugout work underway at baseball. We have to replace some dugout issues. So we'll see some construction continuing in the outside of Athens over there, probably just through the month of,
September into early October. And then we have furniture, being installed across the district. So Smith furniture is in progress. Troy High has some new furniture, and then, the Troy Center for Transition has new furniture being installed this summer. So we've taken on spaces that haven't yet been touched. And then Smith. We arrive at Smith. So Smith construction is hot underway. The building every day looks a little bit different. We are, fully on track to have students in that building so that we can begin the school year at Smith. Our completion of that front entrance will likely be the week of August 17.
So as we are thinking about how close are we coming, we're coming close. But they're they're working hard. The other place where we're going to see a lot of work over the next few weeks is the road coming in from Livernois. So right now, as you drive by, you'll see that's not quite ready. They're working very hard with the road commission in the city of Troy to be able to ensure that that pathway is ready when we start school. We do have a complete parking lot off the back of Smith, so off of Donaldson Road that will eventually be our staff parking. That will likely be where we're welcoming folks for the next few weeks. As people get into the building,
that is a nice space for them to be while we wait for the formalization of that drive in. The gym at Smith is one of the last spaces to be finished. That is underway. And in a minute here, I'm gonna show you some pictures of where that is. But we anticipate almost all of the significant components of Smith being complete that week of August 17 as we welcome students in. Right now, our learning communities, our classroom spaces are complete. They're beautiful. The the furniture is being delivered. They're cleaning their way out of those spaces. Our bathrooms are fully functional, so we can host people over there. We just don't have full occupancy of that building yet.
And we are trying to stay out of everyone's way so that they can go as fast as they can in order to get us right. We're working through all the safety and security in that building as well, building out maps, working with the police department, making sure that the partnerships with, all of our different agencies are included as we get ready to have students in that building, in that week. At Bolin, Bolin Park Middle School is a shell of a building, and I mean that in the kindest way possible. For anyone who's been over there, you can see right through it. We are very excited as they begin that work at Bolen over the next fourteen
months to, to build out a new school of learning communities for our middle for our middle students for our middle school students. Larson is, in the finalization process. Larson will be very similar to Bolen. There'll be a few tweaks because we have a few programmatic differences between those two buildings, specifically in our categorical programs in special education. But we're also working on what might be enhancements on the outside and the outside spaces at Larson and at Boland. So those are underway. And then finally, our bid for Athens and the new Athens bills will go out at the end of September, and that is for the three story academic,
addition that will be built in that parking lot on the map. So lots of work going on with Bond. It's been a very successful summer. I will show you some images just because I think it's always fun to see. Seven one six six. So this is this morning. This is Smith's new gym. So so it's just stained this morning. None of the lining is on, only the shading that you can see for the, the three point circle. But this is, Smith's gym coming along. These are images inside Smith. So, you can see how, how far along we are in our learning community spaces.
So, our classrooms are ready to go with furniture in them, carpet, paint. So we're in pretty good space as we move forward at Smith. These are images of Bolin Park. We shared even a video of Bolin Park that the demolition just cleared that building right out. So really moving along. These are our, bathrooms. So, we can see Martel, Costello, Schroeder is well underway. So great updates going on across the district in our elementary bathrooms. And then this is Troy High School and some of the new furniture that's living in the Troy High. And you'll remember that we're taking on Troy High wing by wing. So we're working through that building just in a piece by piece.
So those are, just just some of our pictures that I thought would be helpful as you guys start to see the the progress of processing. So Thank you. Thank you. Quick question about the elementary school playgrounds and the additional equipment that we're going to go in. Any update on that one? Sure. I can I'm gonna look this way to my team. Okay. Been working together, along with Rob Carson. We talked to the board last night about getting feedback from students and feedback from community as well. So we've worked out kind of a a a timeline and, a good case in which they are gonna find a certain powerful base.
And Joe worked out just about $50,000 for building. They're working with, Dan and his team to talk about when and how those projects are put into the time frame. Oh, okay. So we haven't started on them at all. Just planning still. Yeah. So we'll have to with the financial goal. Number one, we want our operations team who's gonna handle primarily the install process to get, Smith open. Okay. So they were busy with that. It's It's important. Right? September as a team, kind of finalizing a list of what people would like to add. Okay. And at that point, in a similar ad, like, if it is equipment,
like, we ordered last time to pass, so this will bring forth a recommendation to the board for approval. We're gonna be equipment and then likely install it in the spring. So it won't it'll happen in spring of twenty twenty. Is that equipment related depending I mean, if there's something where it's just loose equipment, like, they want a little, you know, sort of shed and decked and pulled some balls and gunkrels and whatever it might be. We can do all of that now, so we'll work with the principal once they return, in September on those pieces. But anything larger scale, if it is like an actual incident, then we'll get approval to likely in the fall for us ready to install.
Wonderful. Thank you. Great. Just two things to share. One, I I think probably just to let the community know, Smith will be open to students, for pictures and scheduling pickup, and that is going to be on August 13. And that is when all of our middle schools are going to be hosting students. So we'll have an opportunity for for students to be in the building at that time. Throughout that week, we will have the following week, we will have an open space at all of our mills for students to be able to walk the building. So we know that Boland Park will be in Old Smith, so there will probably be some interest for some of our families to spend a
little time in that new space as well as the New Smith being open. But Larson and Boland or Larson and Baker follow that same process. We are going to be inviting our board for a little bit of a sneak sneak peek into Smith, on August 10 in the evening. And then when we, start school, we'll have our regularly scheduled, curriculum night for our students and our parents to be in that building. Then once we've gotten the school year open and going, our plan is in October to have a full community ribbon cutting and invite everyone into that grand opening of Smith Middlesville to be able to see it.
So that's our pace to be able to have everyone. Thank you very much. My only other other is, this book that you guys all got today. We were gonna give you some time to read whether you have time to review it next month as part of our book read or the month after. It's up to us. We can decide. There's no urgency in that, so we can either do it in our August or September workshop. K? That has something we need to look at when is our next meeting. August. August. August. It is a workshop by the meeting.
We do not have a workshop. It's a great in August. It's just a meeting. Okay. August 6PM. Eighteenth, Tuesday, 6PM. Is there a next meeting? I will do the book probably in September as well. Yeah. We'll probably do it in September then because it's just one meeting. Okay? Alright. The the next meeting is the same date as the welcome back. Oh, in the morning. So Okay. If you're able I'm I'm I'm gonna to be at the welcome back, we think you're not involved. The teacher orientation new teacher orientation was in the week before? The it's a tenth. Tenth. Yeah. Alright.
If there is nothing else, we can adjourn the meeting. Meeting at June. And I don't have a clock. 02/26. 02/26. Thank you.