Good evening. I call to order this regular meeting of the town council for Monday, August 19th. I'm sorry, August 18th, could you please read the public? Open public meetings compliance.
The notice requirements of the open public meetings act have been satisfied with respect to this meeting of the township council. The meeting time and date were included in the public meeting notice along with the public internet link and telephone calling information. Said notice and the meeting agenda was
posted in the municipal building and sent to the official newspapers of the township, the Verona Cedar Grove Times and the Star Ledger at least 48 hours preceding the start time of this meeting. The agenda and public handouts can be viewed online at www.veronj.org/counsil
meetings. A public comment period will be held in the order it is listed and on the meeting agenda and instructions on how to comment will be provided at the appropriate time. >> Thank you. Would you please call the role? >> Councilwoman Holland >> here.
>> Councilwoman McGrad here. >> Councilman Roman >> here. Deputy Mayor Mackoy >> present. >> Mayor Tambbor >> here. >> Mayor also present this evening is township attorney Brian Aloya, township
manager Kevin Oullivan, deputy township manager Michael Krauss, and myself, assistant to the municipal clerk Jessica Rodriguez. >> Thank you. Would everybody please stand for the pledge of allegiance and remain standing. I allegiance to the flag of the United
States of America and to the republic for which it stands. One nation under God, indivisible, liberty, justice. >> Recently, HB White Middle School teacher Christine
Gerine died uh leaving a big loss for the Rona community. As a teacher for 20 years, she had a big impact on students and a lot that I've seen students and parents alike are sharing how much they miss her. So, please have
a moment of silence in honor of her 20 report this evening. >> Um, just want to thank the Toronto Police Department, Toronto Fire Department, um, our architect, our administration for
their participation in what turned out to be a 4 and a half hour long meeting related to the service building, the post building. U I appreciate all the work that was put into that, the preparation, willingness to answer
questions, um and the the detail that was provided. Uh I also just did want to comment on one thing with all of the attendees and everybody turn especially on this side. It was very nice to see a
very articulate and future that was quite evident that there are a lot of up leaders who really know the craft that they communicate and professionals and I've seen it on the road with them working with them and
now it's great to see in public meetings as well. So thank you everyone for that. I had the opportunity to attend the screening for happy Uh it was nice that we all got to see the town hall in there. Um I hope that
we'll have an opportunity to sit down with the Netflix studios moving into the southern part of the state. Um great to see those opportunities as we go forward. I invite everybody to attend our September 11th commemoration
ceremony at the memorial on September 11:45 to see everybody there. Finally, school will be open in two short weeks. Um the teachers report back next week. Our new
teachers start off this week today. do want to wish a happy school year to all of our students and our staff and our families and just remember that more walkers and more traffic today. So I will
thank you mayor u Mr. Mr. culture did email me u prior just earlier this afternoon indicating that he would not be able to make the meeting but he will be at the September meeting u I will run through the items in my report and I'm happy to answer more
specific questions from the council conclusion of my report uh regarding the pool uh we are approaching the end of the pool season we anticipate having a discussion on pool financials in greater detail in September Uh at that same
time, we expect to be closing the pool contract for the pool renovations. There's some work that needs to be completed at the conclusion of pool season. So that's being scheduled now. Uh with the wastewater infrastructure, we're continuing to move forward with a number
of the projects we have underway. Uh that includes the uh primary clarifier pump station project which is progressing as scheduled. We are expecting material deliveries um in September and project uh schedule should
accelerate in the coming months and project is expected to be substantially completed by the end of the year. Uh additionally the UV disinfection system and the microscreen projects are 60% through design drawings and we are continuing to work with the consultant
on those those design drawings. Additionally, the wastewater staff continues to uh implement necessary improvements and maintenance on existing equipment. Again, that is intended to
keep us in line with ongoing studies for upcoming nitrate limits at the wastewater plant. Uh that will be the subject of some ongoing discussion in uh coming months. Uh for our drinking water projects, uh we had the final walkthrough with the D
on the L drive well. The project turned up and running. Uh we have just minor uh punch list items that have been uh being have been worked through with the contractor, the state, and the township. Uh the Fairview Avenue well project is
being scheduled for pre-construction meeting. We actually just did receive earlier today a um an authorization to award from the state. So as far as the state's concerned, we are good to move forward with pre-construction meetings and uh construction schedule at Fairview
Avenue. Well, uh regarding the CLI pump station, we are expecting roadway excavation for the water main interconnection being scheduled the week of September 22nd. We're going to be scheduling notices to be distributed accordingly.
Um the Lynen Avenue projects for a number of our our road projects are are continuing to move forward. Lynon Avenue have been submitted to the state. We're awaiting comments from the state and that will be out to bid. And then Dodd Terrace afterlow and Summit Road are all
under design and uh we've been I've been highlighting the green streets policy in my report in reh previous months. I anticipate bringing that to the council for discussion at the September 9th meeting.
Uh and we still uh currently await responses from our 2025 NJ dot for grant applications. Uh regarding some of our uh recreation projects, Everett Field is uh underway.
Uh site clearing and tree removal is is ongoing. to contractors anticipating to begin prepping the site for installation of the retaining walls within the next one to two weeks. Um, and that product is uh continuing to move forward and uh
it had just started but is still on schedule. Uh the BBSL and BBSL architect is looking to schedule um a presentation at an upcoming meeting for presentation of the fieldhouse donation. We're going
to looking to schedule that. um likely at our September meeting. A quick presentation from BBSL and their architects. >> Um in Shay Tree, we've we've continued to work with the tree contractor and the shade tree commission. Uh we are also
working with um the grant writing uh grant writing consultant for submitting a couple grant applications uh in conjunction with our community forestry management plan and tree inventory and some other larger tree initiatives. Uh we are going to be submitting applications in the coming
week and uh for the one uh project and then another application probably two to four weeks out they will be submitted. Uh the an update on the council chambers technology. The um the equipment has
been ordered for the upgrades to the AVA system. Uh we are tentatively scheduled for an installation starting on November 12th. That will be shortly after the November council meeting. Uh it will allow for a full one week for
installation, which is they're anticipating 45 days for installation. will leave plenty of time for scheduling, training, and anticipation ahead of the December 1st meeting. Uh we continue to hold meetings with the contractor for the Bloomfield Avenue
project. Uh the stakeholder involvement meetings will kick off on September 12th and then they will grow from each of those chairs in the stakeholder meetings to to bring them back to their committees as as a whole. And then public involvement will follow
thereafter. Um just a couple update updates on all the building and facility needs. Uh the for the Verma community center annex and communication building the roof repairs are under design and they're scheduled to be out of date by approximately
September October in the civic center. Uh flag pole refurbishment is underway. This should be completed within the next one to one and a half weeks. uh the town hall windows and repointing. It is substantially um it's nearly complete. There's some minor items that still
remain at the completion of the project which includes um just replacing some spot replacement of spot lentils, repainting of the emergency stairwell and some minor punch items and replacing the trim work on uh two of the main entrances. Uh we are expecting completion in September. Uh a number of
the environmental needs in town hall are complete. That includes the mold remediation, the abatement, replacement of the HVAC air handler, repainting of the police department. Uh the HVAC duct cleaning is scheduled and uh there are
some other minor miscellaneous items, but that work is proceeding and it is nearly complete and building is nearly ready for return to occupancy. U related to that, there uh is on the agenda tonight a resolution for a lease for temporary trailers for the police. uh
that it is on the agenda for approval. It will be uh temporary lockers which will serve as locker rooms for the police department upon their return. And then uh the facilities audit is also ongoing. Uh the scanning of all the
facilities is complete and an assessment is being prepared at this time for all the facilities inclusive of all the buildings and the the pool which was previously noted as not being included but it is on on the facilities audit.
Um we are also moving forward with our community services projects. We have our age friendly audit and action plan. We did hold a kickoff meeting with NJ future uh last a week and a half ago. Uh
the stakeholder kickoff meeting is being scheduled for next week. Uh and then we also have our inclusive healthy communities grant which we are also um receiving that community services department.
Having said that, I know we have uh later on the agenda the emergency services building schedule. I'll hold that my comment till that point of meeting otherwise I'm happy to answer any questions from the council item
that >> we have discussed it with the JIF we have submitted it to the JIF uh we don't have our final response on it yet but we have submitted all the expenses to date. We've received our first reimbursement. We hope to receive the second
reimbursement within the next one to two weeks. That one we have not directly question. Just one comment. Uh I know that the looking at the site clearing express my upset with how many trees
were removed. I just think that in some way some of the trees along Westview could have been saved. There were some couple smaller oak trees that weren't in the way and the two large trees on Bloomfield Avenue that were planted years ago. Uh I think even one in the
center we could we talk about moving forward with projects and we'll try to save more trees and I just when I saw the place cleared I was I couldn't believe. So but again in the future uh I know the trees were some of them were marked but a lot more were taken down
than were marked by the um just in um response that we did have a site meeting with both uh well contractor engineer and with township arborist in which uh we relied upon the
arborist to tell us if the trees were able to uh withstand either the the the disturbance or the the change of grades or the scheduled construction. U the trees that were removed were directly
um consulted with the arborist and only taken down after the arborist said that they did not have a viable opportunity to survive the construction. The ones towards Bloomfield Avenue, those were trees that were um growing significantly already
into the sidewalk spaces. Um, and there was an inability to fit new sidewalks without disturbing and and greatly impacting the the root system on those trees. So, those trees would have either ruined or destroyed or cracked the brand
new sidewalks or would have um would have failed and died from the 12 to 24 month period based upon the arborist recommendations. >> Thank you. So, on the pool finances. Since we're only we're only meeting once in September, correct? Is that
conversation since we're meeting on September 8th? Is it likely we're going to have that conversation on the 8th or more likely the first meeting in October? >> Um the the the
revenue coming into the pool will have a clear picture on the finances on for the revenue. The uh the final estimated of the expenses of running the pool. We still have we'll still have one payroll to process.
>> Uh we can make a pretty good estimate. So I think there's an opportunity to have a discussion in September. Okay. >> And prepare us for um some final discussions and recommendations in River, but I think we should have a pretty good idea of where where the budget is going to fall.
>> Okay. Um, on the community bar street plan, I know you know this, but for the council certification, um, we do need a new bar street plan to be complete by the end of the year, or else there are ramifications to having it undone for insurance reasons. So, I
know you're working with Chry towards that by time is it's September. So, >> true. >> Yeah, sure. We uh we actually had a call with um with Miss Thomas this afternoon. Uh we are submitting our grant application for that community forestry
management plan and the tree inventory. >> Okay. >> The the plan is expiring at the end of this year. The inventory is expiring next year. There's a grant that could potentially fund the entirety of that work. We're doing both projects. We've spoken with the D about submitting the application
somewhat in parallel with the work going on. So the the contractor that we're looking to move forward with is aware of the December 31st deadline and will complete the project in that time. >> Okay, great. Um and for the public certification, it is like a new and
improved forestry plan. So it will look different than previous plans that we've had because the standards have been upgraded. Um during our emergency services building conversation, there was a comment made that there's no
working AC in our firehouse building meeting room. So if you could update the council on the status of that AC. They they said it was 84 degrees um in a room and it's impossible to meet there. And and so um I'm I'm I know that perked my
interest. I'm sure um with the rest of the council. So, those were my follow-ups for now. There are some things in my email that I'll follow up with you as well about recreation program. Thank you, >> Council Hall. >> Thank you. Um, I had a couple of
questions about your report for the wastewater treatment plant infrastructure item C. You have reference to execution by the township that requires a vote of the township council. Correct. >> Correct. >> Okay. So, are we anticipating that for
the September agenda. >> Uh we uh we should have we just received final confirmation from the DP. I just received an email from the DP this afternoon. >> Um um I was intending to circulate that to
the council. If there's a comfort level in putting a resolution for action in the September meeting, then that would be my recommendation. It's it's consistent with previous discussions. Um, and for whenever that moves forward,
um, I think it's going to be really important to have detailed education pieces for the community because I think it's a complicated issue involving significant utility infrastructure that the residents of the community are going
to need to understand um, what is, you know, being voted upon and also what the program is, what the plan is going forward, right? reference like the project schedule moving forward, I think that'll need to be outlined for the community. Um so if there's an
opportunity to do that, I I would very much appreciate that. >> Sure. We've actually uh we've been having discussions with um a high school student who's interning this summer. She is uh involved as a a junior BC member.
Uh she has an interest in helping provide some public um some public information pieces with public officer. So she is working on some some presentation materials both for investments and work that's going into the wastewater committee and drinking
water infrastructure. So we will have be pushing out some information to the public in coordination information this >> okay that's great and I'm glad that you're using the inter resource uh resource for that regarding the pool
utility I was struggling to understand the item the shared services agreement. Can you walk us through that a little bit in in a little bit more detail? >> Sure. There is uh there's been discussions regarding the memberships
that are are provided to the fire and rescue squads. There are the free memberships that are afforded to those members in good standing. Uh what we've assessed this year is the value of those memberships and we've offset the value
of those memberships with the services that they provided in response which is a significant number of uh training events to all the pool staff in addition to resources um and um and supplies for
the pool. the there is a value of approximately $25,000 in free services in response. The value in the uh the training and the supplies being provided is approximately $20,000. So there is a difference of an estimated gap of
$5,000. Uh there what we are looking to draft is a shared service agreement where the the township and the pool continue to receive the benefits of the training and
the supplies and fire and rescue continue to receive the benefits of the the free memberships with the balancing coming through a funding mechanism from the township. There is currently a
sponsorship commitment which uh is for $10,000 which would cover that gap in the current budget year. Uh it would be taken into a trust which we would need to establish and that could be the the beginning of what of balancing future
budgets or future agreements in future calendar years. So it would also go towards offsetting those that gap in 2026 and beyond. And if it can't be funded through this trust, then it would have to be funded through a line item in the budget. >> Okay. So the expectation is there's a
shared services agreement where there's a gap between the services provided and the uh cost of the three memberships that would be borne by the township. But you're saying that you've gotten sponsorship, you've gotten a sponsorship
commitment that would cover that for 2025, potentially 2026, and that you would be establishing this trust going forward to kind of cover that gap. >> Correct. >> Okay, that was helpful because I I it was I was struggling to follow exactly
what that was in this report. I think it would be really helpful and I anticipate that you will get questions from the rec committee about how you're quantifying the value of the services being provided at $20,000 and how that benchmarks against um the services that would be
available through other means. um because I believe that the rec committee perhaps did do some of that comparison study and so I expect I'm just trying to tell you I anticipate that you'll get those requests from u that committee. Um so if we have that information handy
that should be available to them. >> Um my last question and it wasn't on your report was um just about the Franklin Street Bridge. I know that in um and you may not have the answer readily available, but I just wanted to make the comment that with schools
starting, I know that we had had the presentation from Boswell Engineering and that we were looking at moving forward with that project and I just really want to underscore the importance of timing that with the school schedule because a lot of families use that
bridge. Um and so it is very important. Um it is a major way families of getting to FN Brown in the morning. Um, so if that's going to be out of service at any point, like if we can coordinate that in a time when school's not in session, it seems like we're missing this summer.
Um, then that would be really important. Otherwise, it really needs to be messaged to those families and we're going to have to anticipate the traffic and safety impacts associated with that. >> Sure. That uh that project is it's not currently under out to bid so there's no
construction schedule. Uh Boswell did paused their design work because it was subject to the additional financing. Um the recommendation was move from bridge rehabilitation to bridge replacement. They paused their design work to make sure they're designing the right project
and that was approved through capital budgets this year. So they are still in design. That schedule will be related to them and they'll be I'll make sure that they put certain restrictions on construction windows as >> yeah that's just going to be really
important. Thank you. >> Thank you, Mr. Press. Um, for the submitted, the 110,000 in my report does not include the 52,000
for the trailer. waiting to see if they will cover what the mechanism is that 36 months. Um the Verona community center all the concrete work replacing
sidewalks and curving. They're also constructing a mountable island where there's currently barrels pattern instead of full emergency
that regular planters or something similar. has been in contact with workforce to do it before football season starts. We did meet with traffic safety chair on
Friday received his comments on community center and a few other items. Our search for IT director and director services continues. We'll be scheduling
second round interviews starting next week with the director of community services. And in addition to searching for IT director, we've also serve as a third party.
Chief information officer the contract we have sent it to the very necessary and we anticipate that the second payroll in September sorry September 15th payroll is when the retroactive pay
and new salaries will be put with community services receal Payroll for summer playground was processed. Total salary and wages was $161,000 which is $1,000
over budget. If 2020 this year additional children last year registration similar 26 maintain appropriate ratios
uh The payroll so far for it looks like we will come in somewhat on budget for salary wages and the adult swim test program
is one who was not happy about the pilot test on Saturday about 20 to 30 people were in for each 15inut period. for the New Jersey law. There was one
comment I believe on August 4th from a member of the public asking if Zoom or video inspections could be done. That's not allowed under the NJ law inspection and only two additional
properties have signed up for inspections for and we completed the midyear budget checks for grounds and community services
for salary recreations part time appears to be running slightly above what is anticipated and we will do a second check once the contract is put in place on operating expenses
vehicle maintenance is running very high parts senior events are high cost buses With more senior attendance, the amount of food that we purchased has
control ordinance changes. may be proposing a change to control ordinance in the near future based on control administrators recommendations are determined and to provide a simpler
procedure for latency control. questions. >> Um well, one comment about extension. So if you're talking seniors, that's going to impact this program tremendously. So,
>> you know, I hope that the ordinance that we're getting that we can implement, you know, that we can vote on soon has that accounted for. I going back to the playground program. So, final expenses were 161,000
>> just for salary and wages. >> Just for salary, >> you're going to have a full accounting for us on I'm going to see uh I need to see in our purchase software how everything was tagged ination. Okay. But hopefully we kept
cost everything. >> Yeah, I'm definitely concerned with cost pressures that in recreation and how that's impacting programming. So, I know you're working through a lot of things. So, that may be a followup conversation that we have, but I appreciate all of
your your hard work on that. Um That's all I have. Um, >> um, thanks. Uh, take things in reverse. Under upcoming ordinances, you have a discussion about the site work permit and I guess I was struggling to
understand what exactly is the definition of site work. You have it in quotes. Um, and then you talk about when owners engage in site work and and you say or soil movement. So site work is not limited to soil movement. I guess I was trying to understand what exactly
this would be permitting for. >> It may be a typo on my report. Um I need to go back to the proposed or but size work is generally any soil movement or modifications to the property that
owners engage in that might not require construction or zone permit. Yeah, I guess um if if you could provide a followup in an email would be fine as well because when you say like order modifications to the property, I mean that could be really really broad. Um so
I was just kind of curious what exactly we were looking at permitting what's different. I I agree that we do have gaps in our ordinance especially when it comes to soil movement. I guess I was just trying to figure out what the other part of this was when we talked about
site work. Um, you know, making sure that it's not so broad that, you know, basic landscaping for something like that gets like swooped into it. So, I I would appreciate having that level of clarity. Um, but certainly the soil movement um has been a gap in our our
ordinances. Um, and that would be beneficial as it does uh create storm water impacts for neighboring residences at times. Um, moving to your discussion of the pool. This was number nine. Um, you talk about the adult swim test, uh,
excuse me, the adult swimming period. Um, and the pilot program that we were implementing and you indicate that there were approximately 20 or 30 adults that participated in each session. And then you said one or two patrons were displeased during the Saturday sessions.
Were they persons that participated in the adult swim or were they other patrons of the pool that were disappointed or displeased? I believe do you know >> based on the messages I received patrons not participating in the
>> and then >> we also the survey the lifeguards and pool managers walk around with both code and the paper responses. We haven't had a go through all of them, but I if I remember what
the public officer had said, it was about 100 to 150 responses per day. >> Okay, that's really helpful. Um, when you do have an opportunity to have gone through them historically, the council has also received survey results and I
really appreciate that and I imagine that the rec committee is going to want to review those survey results as well. And historically for w programming and the pool surveys, the rec committee does get a copy as well um for their discussion and to inform their
recommendations. Um for number five, you discussed um the progress on filling the community services position. Do we have like an anticipation? Are we thinking that we might be able to fill the role like what
by like October or approximately? I don't want to bind you to I'm just trying to get like a ballpark. >> Our anticipation is to run final interviews for the the final candidates the last week of this month.
>> Um we will then from that we'll we'll review our final recommendation and um our decision for the department head. But at that point between background checks and
that individual likely providing some form of notice to uh to their current employer, it may be October. It might it might be November. >> It depends on how long they >> like the timeline. Okay. But will we get notice like you're like, "Oh, we're going to have this person starting on
XYZ date or something." That'd be great. Thank you. >> Um I know that there's definitely interest in building a position. There's a lot as you can see from this discussion. Um, last but not least, um, under item three, there's discussion
about the, um, field maintenance for the Lynn Drive field. Um, and it sounds like we're having some challenges, um, maintaining the status of the grass over there. Um, this is really more just a comment. Um, but I think it would be
worthwhile for us to and for the rec committee to get updates on on that experience because of the anticipated grass field for the new Ever field um and how that's going to shape out. So that's just a comment.
>> This was we can get that I can get more updates from GPW. This was a trial for organic fertilizer instead of less organic. >> Yeah. Um Okay. And thank you for that.
Uh that to I mean if there's any kind of report that comes out of it that would be beneficial to review um to see the comparison um because if it's if it's not able to maintain the quality of the field um that's going to have to inform
uh decisions down the road. It's a substantial investment in public dollars and so you want to maintain it at questions. Moving on to council comments mayor. >> Thank you, Mr. Mayor. Uh quick just want
to thank the Corona police fire and rescue squad and Cedar Grove also for national night out and thank everybody in putting that together. It was very very well attended. Uh thank our state
representative that showed up and I actually got a moment to talk to prosecutor Stevens that showed up also. But I thank everyone for attending and uh coming out and talking to those emergency.
Uh, and second and last, uh, I'd like to thank everyone who attended the public safety building, uh, meeting last week on Zoom. Uh, we had a very well attended, uh, which is good to see. And I'd like to especially thank the police
and fire department official that showed up and described every room. Uh, especially I think 25% plus of our police force was online 4 and a half hours. I thank them and all the presenters.
All I have >> Thank you. >> I I said I will wave my report this evening. Mayor, thank you. Council woman. >> Um, thank you, Mayor. Um, I do want to thank everyone involved with Wednesday's
uh very robust meeting on the neighborhood, excuse me, on the emergency services complex building. Um, it was very long, but it was really important and we got a lot of details covered and I look forward to future conversations on the building. Um, I too
attended National Night Out. It was really a great evening. So, well attended. Um, And I want to thank um the Verona Police Department, the PBA, the Cedar Grove Police Department and our volunteer and rescue squad, the fire
department, everyone, all the vendors, the businesses that participated. Uh it really was a a great evening to bring everyone together and talk about keeping our community safe and promote our very very strong volunteerism in our community. Something that we're really
proud of. I also love the fact that we share this with Cedar Grove so that we do this event. We host it every other year. I think that's a really smart approach and could be a model for um other events. Um I too attended the
Happy Gilmore um movie screening. It was a lot of fun. Uh, it was fun to see Verona on the screen for a short period of time um in a in a fun sequence and it was a big nostalgia trip for all of us
who are of a certain age. Um, but I was really blown away with the robust response from the community. I want to thank the sponsors. Uh, I know Unico was a big sponsor and I know the chamber of commerce was also there. People love the food um aspect. They love the community
and I hope we can do more movie showings again whe whether or not we're in them. Um I think it was we clearly people really love gathering and coming together as a community and it was a beautiful night. Um and uh for now that's my report. Thank you. Thank you.
>> Thank you. Um I would just like to congratulate our emergency services for such a successful national night out. Um as many of my colleagues have already stated, it was a lovely night. Um my family had a great time being out there
with everybody and it was lovely to see such a robust um kind of community event and I thought it was particularly great to have it hosted in the civic center. I know that in prior years we had hosted it at the community center but I think that this gave it a great opportunity
for that additional visibility. Um so even though we have more space in the other location, I do think that um this was really really successful and it gave uh a lot of visibility from Bloomfield Avenue. Um, I want to thank uh approximately 25% of uh the police force
for spending my birthday with me on Zoom to review uh review the emergency services building. It was a very long night, but I think it's really important for us to be having these discussions publicly and for us to be engaging the community in those discussions. So, um
I'm, you know, hopeful that residents are listening to this on Zoom, but I am very well aware of the fact that it's hard to get that community engagement in late August or mid to late August. Um so I do want to encourage residents to consider commenting um even into
September. Uh my family and I attended the Happy Gilmore screening which was a lot of fun. Uh I don't know if we'll be able to screen in the Civic Center all of the films that have been shot in Verona, but it was really nice that we were able to to screen that one in the
Civic Center. Um I know that the kids had a lot of doing that and I do want to thank our sponsors for that. Um I do want to remind residents that the pool remains open. Um that we do have a couple more weeks left of summer before
Labor Day creeps up on us. Um and to that end, I do want to encourage residents to uh participate in the UNICO Labor Day Classic. I know that that's coming up and that's a great community event. And then right after that, school will start. Um, so it's right around the
corner, but let's enjoy these last few days of summer and please make sure you do so. Um, you celebrate the summer in a safe um, and happy way. Thank you. That concludes my report. >> Thank you. Um, do regret not mentioning
the uh out, but I won't repeat everybody's thanks, but I did want to recognize the county sheriff department were there. Um, and uh, under sheriff uh, under
state last was there with all sheriff's equipment. So it's nice to see one of the executives of the sheriff's department with us as well. All right. Um we're done with that. I want to move the public comment on any
item um assistance to the municipal clerk. Would you please read the public participation statement? Anyone from the public wishing to speak on any matter, if you are attending via Zoom, raise your hand by pressing the raise hand button on your monitor. If you are
dialing in by phone, press star 9. And if you are attending in person, raise your hand to be acknowledged before approaching the lectern. Once recognized, clearly state only your name and township of residence for the record. You are not required to provide your street address. However, if you do,
please note that these meeting recordings are public record and addresses will not be redacted for any purpose. You will have four minutes to address the council. There will be no cross dialogue during this public portion. After everyone wishing to speak has been heard, the board may address
your comments and or questions. >> Thank you. Anybody in the room? >> Anybody on public. You're moving on to the consent agenda which includes one set of minutes and 11 resolutions.
Does anybody need to review anything from somebody please agenda by the deputy mayor? Is there a second? >> I'll second it. >> Second by woman. This time I'll open for public comment
on the consent agenda items only. Same public comment state applies though we are limited to discuss on these items. No public comment. I close public comment. Any council discussions on the
consent agenda? >> Uh on L6 we got another one of these treasure trees removable. I actually have two questions. The one that we removed from our last meeting, uh, the tree was removed prior to the
approval, is that tree company ramifications for removing it before they were issued the permits. And secondly, with this and pertaining to the last weeks or two weeks ago, uh, they are subject to tree replacement
according to our Correct. >> I believe so. Yes. >> As for the tree that was removed prior to the permit, >> the tree that was removed prior to the permit being issued. There was
confusion when one of the DPW employees went to He agreed with the arborist and the tree that it obviousations. receive
a >> great comments. Yes. >> Um with regard to the contract um for security um at the field, have there been
incidents that or is this just uh preventative? security cameras. Oh, that's um those are uh combination. >> Those are combination construction cameras and security cameras. So, they
will serve both as security and they'll track construction progress. Um but there have there have not been incidents that we've been made aware of. There they are preventative and for during construction.
>> Okay. And um for L3 there's the um the acquisition of a police rated vehicle for daily operations. Is this replacing an existing uh vehicle or is this
increasing the fleet? >> I can get you. I don't have that answer in front of me right now. Um, I do believe it is for replacing H vehicles in police that are find themselves out of service for the police department and
being handed down to other departments. Confirm that. >> Okay. >> Councilwoman Holland. >> Yes. Councilwoman McGrath, >> yes. >> Councilman Roman, >> yes.
>> Deputy Mayor Mackoy, >> yes. >> Mayor Tambbero, >> yes. >> Mayor, resolutions L1 through L11 are approved by a vote of 5 to 0 and will be numbered 2025-197
through and including 207. >> Thank you. We have no agenda this evening. Um, so there's no new unfinished business. We have Mr. Sullivan since communication about timelines for discussion on public
safety building. M. >> Sure. Thank you. Uh what I communicated, I sent out to the council by email shortly before the meeting tonight. Uh was uh what I believe was a summary of the items that were requested from the
uh special meeting Wednesday evening. Uh what I would ask from council is to review that list. Let me know if I'm missing anything or if there are any clarifications on the items that I've listed that um need additional information. uh if you could provide
those comments to me by the end of this week, what I'll look to do is then finalize that list by the beginning of next week. Uh I will work with the uh the team moving forward to provide materials responsive to those requested
items. uh by the week of September 22nd that'll provide me and and solutions architecture, police department, fire department four weeks to uh provide materials responsive to those uh those requested items uh which would then
present this with an opportunity to discuss the project again on October 6th. Um from there uh based upon feedback the next steps would be to advance the
project into final design for the building and for the site and uh that would uh there would be really three actions that the council would be asked to take at uh at the point that they are comfortable to do so. It would be the uh
introduction of a bond ordinance to cover those design costs and the uh for the both the building and the site, the authorization of the contract for the final design of the building and the site. and then uh an authorization and endorsement of the ECIA, which will
ultimately be the long-term financing mechanism for this project, but it would be an endorsement of the ECIA uh submitting an application to the local finance board for this project. um at at whatever point that the council's
comfortable with moving forward with that. Um it would then move into product move into final design and then approximately six months later is when uh the ECIA has expected that it would take them to work through local finance
board and final approvals. Uh at which point the u the council would need to consider a final lease agreement which would incorporate that preliminary the the the bond ordinance that um that
funded the preliminary expenses for the design and engineering plus all the uh remaining project costs which include site preparation, building construction, uh the furnishing and the specialized equipment of the building itself. Um but
that that would come at a point when the the project is further along in design and at the point when it is out to bid, but the ECIA confirmed initially that we can use their local finance board application in parallel with the design
of the project. So, uh, and they would allow us to pull those preliminary design costs into that full ECIA agreement at that point, six months later. So that's that's the proposed schedule, but um at this point the next steps uh would be to finalize the list
of requested items from the council and I it will then be up to myself and the rest of our team to provide materials responsive to the council's request. >> Thank you. Um it occurred to me the meeting and this isn't really so much a
question for Mr. O' Sullivan as it is discussion item. Um what we didn't actually talk about as part of this very lengthy um discussion on Wednesday was really about where the building sits. I know we got into a little bit
about turn radiuses, but we didn't really talk about setbacks and kind of the view and the height of the building from the resident u the neighborhood impact. So, I wonder if we could have a short public follow-up conversation on
September 8th uh with Mr. and specifically publicize it to those to the neighborhood and the residents to give them a chance to come in person and talk and ask all of their questions that
they have about what they're going to be looking at. So, we did a we did a very thorough job talking about each room and what the requirements were for our volunteer and paid um you know emergency services
staff and volunteers, but we didn't actually cover a lot on and it was kind of late in conversation on the neighborhood impact and I think we need to give them a chance to ask those questions. So, I know we're we're lay
layering a lot on September 8th, but I think given this timeline and its importance. >> Yeah, I can check with Mr. Msinho's availability for that meeting. Um, he's previously provided those in in presentation material. So, I don't think
it's a matter of him preparing materials. It's just a matter of making sure he's available. But um we can certainly see if he's available and if he is then we can add that to the agend. >> Well I think and I think the last time the neighborhood saw that impact it was
a year ago in June. So in the June meeting when he came back with a new design without the rescue squad on it and then the design got slightly modified between June and what we saw last week. I don't think the public has had a real chance to like
>> ask their questions and she would give us a chance to circle back with members of the neighborhood to and since so many were on vacation and give them a chance to come in face to face should they choose or catch it. >> I'll try to get his availability and if
he is available we'll schedule for the 8th and if he's not then we can have that be part of discussion in October but I can I'll I'll get him lined up for another discussion. Thank you. >> Um I would just note um for example, we
do get materials kind of late at times. So I do appreciate that you're providing the four-week window um between us providing our comments and September 22nd. But um I think it's going to be really important for the public to get that information timely if we are going
to be having discussions in October about it further. So what I noticed earlier today even is that the presentation that we received minutes before the meeting on Wednesday is still not posted on the website. The Zoom is
posted on the website but not the actual concept plan and and Frank's slide deck. So I think that would be really helpful to have that posted on the website. And I think it's really going to be important for community engagement to make sure that whatever materials we are
receiving in late September are timely posted so that residents have that opportunity for feedback. I also think that voting on the bond ordinances on October 20th may be somewhat aggressive if we're getting additional input from
Frank and the community. So, it may be more realistic to have a November time frame, but um but I think that this is kind of fluid and so I would welcome an opportunity to see that information that I requested some of that I requested
months ago. Um before I have further thoughts on continuing like the timeline. Um but I think September 22nd if we can get all those materials and it can also be made available to the public would be very positive. Just
please council members to make sure that your requests are inviting for anything that's not on list requests get lost or are not specific. So please make sure that is emailed to Kevin for the October meeting. Uh just want to
put this out there that this is a reminder to all of us as far as the timeline. This building will take three years to build and our facilities will be still a huge problem for those three years.
need to keep in mind that the needs will continue to exist and juster so I appreciate comment on timeline but this point does seem to
make sense to u not not delay because the issues are still as soon as we can and questions. Right. At this time, I'll open for
public comments on an item. Any member of the public wishes to discuss public comments on close public comment. We have previously made a resolution going to executive
session. Will there be any public? No. Except we'll see you all on September.