okay um good evening everyone i will call this meeting to order um our first order of business is to adopt the agenda for tonight's meeting commissioners is there a motion to adopt the final agenda
i'd move that we adopt the final agenda second okay so I got a motion and a second all in favor i any opposed hearing none thank you the motion
carries okay our second order of business is to appoint our chair and vice chair for the 2025 planning commission year the chair is responsible for facilitating the planning commission meetings presenting midyear and year-end
reports to the city council and attending city council workshops as requested the vice chairs uh is expected to fill these roles if the chair is unavailable uh commissioners can I have a nomination for chair
nomination for Mr oedter okay and I' I'd also nominate Eric Ray since you're in the chair okay we're going to start with Can we
get a second for your nomination um make a second okay sorry for jumping again no so okay so we do have a a motion for uh Commissioner
Arter and a second um so in this case Brian we go through that vote before we go on to a second correct okay so with that being said uh I have a motion and a second for the chair uh for
commissioner to serve as that are there any other nominations there we go i would nominate you Eric Green okay any seconds to that second
okay and so we do have a motion two motion two motions for the chair um I'm gonna have to bring both of these to vote then the first motion will be for commissioner
uttered and this I believe we are going to do one by one yeah we can do that so commissioner Graham just the name yeah i or nay i or nay
yeah i I'll abstain on voting for myself okay okay um abstain i'm going to vote for you maybe you'll vote for me next time um I
Okay i Okay uh I Okay okay so being that it's a majority [Music] um then thank you uh I think at this
case we have a new chair correct and we don't get to vote on on you then is Well you took the majority oh I see in in terms of that but um Okay we would go to the vice chair at this point will he
step in you are now J yes okay i think that's the official all right um you want me to go over there okay you're going to have this information okay and so the next order will vote for the vice
chair yep so the next order of business is to select a vice chair is there a nomination for vice chair make a motion to adopt Commissioner Ree as vice chair for the 2025 planning commission year thank you Commissioner Froth is there a
second second we have a second all in favor i motion carries thank you uh so we don't need a roll call vote
um very good so Eric is our vice chair and um I guess I'll be chairing the meeting for this next term uh our next order of business is to adopt the minutes from our April 1st 2025 planning commission meeting commissioners is
there a motion to approve the minutes so moved second all those in favor i any opposed thank you motion carries we'll now move on to our discussion items um item 3.1 uh is the introduction of a new
planning commissioner um our first item is then to welcome Ryan Graham ryan if you would please introduce yourself absolutely yeah my name is Ryan Graham uh moved to Victoria with my wife and two boys just over four years ago um previously was in Channassen for 5 years
excited to bring my professional background and experience to the planning commission and and uh help guide sustainable growth here in Victoria so thank you welcome i'm sure you'll add value to this planning commission and to and to Victoria as well so welcome um next item is item 3.2
which is a public hearing final plat site plan building materials and plan unit development amendment for Victoria Ridge second edition um this item does include a public hearing i'll now turn it over to city uh planner Brian McCann for a staff presentation and then I'll
open the public hearing for those in chambers this evening that wish to speak on this request brian over to you thank you chair and commissioners tonight we have a request from Inland Development for Victoria Ridge second edition uh you may recall that this is the second phase
of a anticipated three-phase development consisting of 134 row town homes and a 145 or 44 unit apartment building uh part of the request this evening is to increase that unit count uh we do have
the master developer here as well as the applicant inland development and as you stated their requests are for final plat uh the site plan and building materials application and the PUD amendment so as you may recall with first edition that
was for the first 70 town homes within this development you guys saw the sketch plat back in January of last year uh and then the preliminary plat in May with the final plat for this first edition back in September uh the second edition
as I mentioned consists of only the apartment building and the third edition is anticipated to uh be for the remaining 64 town homes where we're at in the process the final plat is where we uh finalize the
development details we establish a development agreement which or development agreement which goes to council uh basically wrapping everything up before they construct so the location and existing conditions the property is located south of the Marshall development and the
railroad which you can see just to the north here uh site conditions it is vacant farm fields uh they did have some structures previously on the site which you can see in the 2024 aerial which have been torn down now uh the apartment building will be situated in the
southeast corner so you can see that's vacant of trees uh there are some wetlands present on the overall site on the west and north but those aren't applicable to this property here um and if you've driven on County Road 11 recently you've noticed that they've
been grading the site for those first 70 town homes and utilities installed for Victoria Ridge second edition as I mentioned they're proposing to increase that unit count so they're proposing 165 units with the apartment
building as well as various private amenities which I'll cover later they are proposing 20% affordability for the building which comes out to about 33 units uh the plat itself though will have a lot one block one designation for the apartment building with a 20ft
drainage and utility easement uh for the utilities to get to the building they don't have any outlots proposed with this phase because it really is just the apartment building lot so the zoning and comprehensive plan it
was reszoned with the first addition to PUD with that underlying R4 high density designation uh they did request an amendment to the PUD this evening to increase that unit count as well as do some minor parking deviations in total for the apartment
building though it's a 4.1 acre site which density comes out to about 40 and a/4 units per acre our guidance for high density as you know is 12 to 36 units per acre we did discuss this with the mech council back during preliminary
plat if they were going to have any issues with a phase development like this uh they stated they would not so even though it exceeds our maximum density it was what the Met Council anticipated for a phase development and it's not going to be an issue for them
so here are the deviations that were previously approved by the city council that you all saw back in May of last year for this development uh including some parking deviations and setback reductions as well as an increase in
impervious and um a reduction in the slope from 3:1 to 2:1 for the landscape BMS what the applicant in land development is proposing this evening is just these three PUD amendments which were in the attached ordinance in the
case as well uh reducing that 1.89 parking stalls per unit that was approved with the PUD down to 1.77 and then reducing the amount of enclosed parking from one stall per unit to 98 stalls per unit so like I
mentioned uh pretty minor parking lot adjustments and then that increase in the approved number of dwelling units from 144 to 165 anytime we look at a PUD I just like to include this slide about the purpose
of a PUD is for innovative creative and flexible development and uh just notifying that the ordinance adopted at final plat which is where we're at right now uh would be part of the process looking at the architecture of
the building they did provide some renderings which are shown here they do have private amenities including a private dog run uh outdoor pool and spa they also internal have a fitness room a
club room uh as well as an indoor sauna and the exterior building materials include stone veneers pre-cast concrete lap siding and board and batten trim looking at the lighting and signage they do have 25- foot tall parking lot
light poles proposed in the development in the areas highlighted in green those provide sufficient parking lot lighting for the residents or guests of the development on the surface lot and then they also have a monument proposed in the northeast corner in the development
which I've highlighted in red uh staff will review that with a building permit when they're ready to move forward with installation of that sign looking at landscaping they meet all of our minimum requirements they meet the 25% open space they're showing
just over 35% um they also are required to do one tree and one shrub for every thousand feet of that required open space they meet that standard as well with some additional credits for preserve trees on the entire site uh they did in uh show
those buffers on the east side of the site with the approved 2:1 slopes they also meet the minimum spacing and type of boulevard trees and they have foundation plantings around the building as you can see on the image on the
right and then tree preservation was not applicable to this phase because I know it at the beginning there aren't any existing trees on the site looking at parking and pedestrian connections so the apartment requires two spaces per unit with one enclosed
like I mentioned they had that PUD reduction previously approved to 1.89 they're asking for a further reduction to 1.77 spaces per unit and that uh reduction from one space to.98 spaces
per unit and then additionally they will have trail connections along Ridge View Boulevard which was platted with Victoria First Edition and there are anticipated trail extensions on County Road 11 with future improvements looking at park dedication
uh they have 165 units so based on our formula in municipal code they would have to provide 3.3 acres of land uh that's not going to happen here since it's only a 4 acre site so we are expecting uh the cash fee in lie of land
in this instance uh private amenities just as a note for the planning commission are not eligible for parkland dedication credit so those won't apply here uh and as I mentioned there's no park so it's just cash fee anticipated for the access and streets
they'll get their access from Ridge View Boulevard which will extend from County Road 11 with a right end right out they'll also have two entrances onto Ridge View Boulevard uh one on the north side of the site here and one on the west side here it's also worth noting
that they did provide a traffic study which has been approved by Carver County uh transportation and that the county road 11 improvements uh that I mentioned including that trail aren't anticipated until 2027 or
later the site utilities will be extended from the Marshall development to the north as I mentioned you there's some grading on going out there uh with some utility extensions that were already approved to go under the railroad uh so they will be serviced
with those same lines and then just a note as a condition of final plat approval the well number six is completed but it's still not permitted for pumping yet by the DNR so what that means is we have a condition withholding
the installation of landscaping to reduce water usage for irrigation until that well is permitted for pumping then storm water management it's subject to the CCWMO rules um they have
to plat buffers for outlots um and then the pond access must meet city standards in this case that's not really applicable but this is the standard language that we give you guys every time based on the CCW mo
rules and then looking at the preliminary plot requirements which I highlighted in the case this is what was approved last May by the city council these were the conditions applied uh two of those conditions have not been met uh one of those just being the signage
specs that I mentioned that can be an administrative review that staff will do when they're ready to install the sign and that well number six must be completed and permitted as I mentioned a moment ago we're not quite there yet but we have a condition in the final plat
for uh landscaping only so that's the one that we will go with and then we have all our standard conditions applied for final plat which was attached to the case as well such as uh working with city staff on any remaining comments in
our review memos um working with Carver County on that traffic analysis which I mentioned they approved entering into a development agreement compliance with the PUD standards and the city attorney's plat opinion recording the final plat and uh giving the city a copy
or proof of that recording so with that a public hearing is required this evening we did publish it in the Chanhassen Villager on April 3rd we also mailed it to property owners within 350 ft of the development was
posted at city hall and city staff have not received any comments with that I have some sample motions for you on the screen staff can stand for questions and the applicants are in the audience this evening as well thank you Brian i'll know the public
hearing is there anyone in the chambers this evening who wishes to comment on this item hearing none uh commissioners may I have a motion to close the public hearing please so moved is there a second second all those in favor i I Any
opposed thank you the motion carries and the public hearing is closed i'll now open the floor for the planning commission to discuss commissioners any questions or comments about this final plat review ryan can you Sorry go ahead you first i'm a little bit concerned
about the increase from 144 units to 165 you know it's 15% increase and yet you're decreasing the amount of parking for both residents and I assume uh for visitors as well and that's an
area of concern for me it just seems like we're trying to cram so much in a a smaller space and I understand the financials of it but it just doesn't wash for me i would second that as well i have
concerns about there only being 1.77 spaces per unit a lot of those units even if it's a onebedroom or studio is still going to have one to two people in there and so that would be a bit concerning especially because that area is very car centric so everybody in that
unit will have at least one car good evening commissioners i'm with the inland development team i can help answer any other questions but I'll first address with the questions over density and parking so we have experience with a lot of suburban projects recently a few in Minnetonka
Minitrista typically in the suburban markets we park about a 1.6 uh stalls per unit a number we also look at is the number of stalls per bedroom we typically want to see a one to one here at a 1.3 to one so again unit right
versus bedrooms in the unit right helps determine so there's some smaller units and then there's some two bedrooms no three bedrooms in this building so from our standpoint we're actually a little overparked than what we typically would see in a suburban market that's not transit oriented and very car mobile so
with that being said we're also very conscious about not overd designing imperous area parking that doesn't get used right and so with those considerations we've been very purposeful in the parking that we're providing today and then I would say
internally we're just under that one one ratio that is required we're actually at about a 9 foot wide stall internal the city standard is eight and a half something you can't see that's lost in the detail if you look at this middle of the architectural plans there's columns that come down between the parking
stalls and so in a certain location that parking stall that eight and a half feels really tight so in our experience with internal parking stalls we typically lose a few just to have a wider parking stall so that being said overall count we're comfortable with it's supported by market data that we
have with properties that are still under management and not seeing parking issues at a 1.6 and then again we strove or we strive to do larger stalls inside which means we went a little bit under that one to one ratio at a 0.98 um but
again it operates much more efficient from a tenant trying to park with those columns that come down in the parking garage um so hopefully that addresses kind of our background and experience with parking ratios in suburban markets and our our understanding of why we
would support the 1.77 right now and then from a density standpoint with this market again in our experience with other multif family projects amenities are really important right to the residents to the quality of life and in our experience in order to justify the
amenity package we have here it's kind of that sweet spot of getting more units that are not only affordable right which is a component of this project but having that sweet spot of unit count so we are pretty again strategic in the mix of units how much we're proposing today
and not necessarily trying to cram units into the site but looking at what's appropriate for the market size the absorption and again supporting the amenity package that is pretty extensive um for this site again not only are you seeing some of the on-site amenities of
dog park pool and spa outside but internal there's a large fitness group fitness sauna entertainment suite club room so a lot going on the less units you have the harder it is to deliver kind of that package so hopefully that helps your understanding i think Matt
Pavoc from the um master site developer can speak to overall density for this development we're still under the total units that are permitted and the broader development between the row homes and town homes even with the increased 19 units of multif family what changed in
the interim since a preliminary plat now to increase the number of units from 144 to 165 yeah Commissioner Rem the question there would be we were not involved with the original design of the 144 unit building so with that unit count I can't speak to exactly what the
the size of those units it could have been larger units again when we look at the unit count we have experience right now with another project in Minatrista that had a lot of two bedrooms so if we would have proposed that we would have probably closer to 144 but we're seeing that those two bedrooms are not leasing
well in this market the demographic in this market that is seeking a multifamily housing type is typically really young professionals right not going into the town home or the first-time home or that couple that is in between selling or trying to get into this market so they just want a
onebedroom temporarily so two bedrooms are tough so I think that previous project had more larger units and again wasn't fully integrated into studying the market to the level that we are today are you going to put those additional 21 units in the
same footprint of the original building and sketch or are you expanding the footprint or how you going to do that great question Commissioner so our current footprint is pretty consistent with the previous plan we're actually um a little bit wider in the parking garage
again to account for what actually happens above with efficiencies and how they design these trusses that's driving some of the footprint of the building itself and some of our unit depths right to get that ultimate floor plan layout of lighting but it's very consistent if you look at the previous plan within
five feet of either direction of this building floor plan um just increased slightly in order so in other words the units are going to be smaller I would say I don't have statistics on the unit size square footage from the 144 proposed previously but again the
variety of units is more consistent with the market data that we understand today what is the formula for your affordability uh unit yeah so great question Commissioner our
current mix is 50% AMI which is set by the county in terms of the area medium income levels so depending on your household size it determines how you're qualifying for that discounted rent in this project we have 33 units mixture of
all different types right so it's not like we're setting aside all the smaller all the larger units and that for example of a 50% AMI unit of the 33 a onebedroom would lease at 1,165 a month versus a market range of
1,400 to,700 for a one bed a two bed for example would provide a $1,400 month for the affordable units versus market for Victoria and surrounding areas would be closer to the 2400 to 2,800 range so
severely you know discounted to those households that need that income level but again intermixed into the building we've done this throughout the market successfully with 20% of the units integrated and it's very successful we don't have operational issues you know
they're vetted tenants and really qualified to be in that building not you know because of an income disparity one other question about the parking any accommodations for electric vehicles great question Commissioner uh yes we
have 10% of the stalls when we open that are pre-wired for electric vehicle charging and then we size the transformer in the building that serves the power to accommodate another 10% of the stalls both internal and external for future charging we've experienced different ranges of how we deal with
electric vehicle charging we've learned if you provide a charger the tenants want their own so that's why we pre-wire it work with the tenant to then decide what charger they need at leasing for their stall so you'll have it wired but it won't be installed until you have a
tenant who needs it is that how I understood that there's conduit and wire to the stall so basically you're picking your your outlet yep is a way to Got it to explain it um can you clarify how many underground versus um surface lot
uh not lots spots there are yeah um Commissioner Croft there's 159 enclosed so that's again why we're just under the one one for the 165 exterior there's 128 surface dolls thanks how many of those spots are handicap
accessible let me look back at the site plan and I will clarify that with you Commissioner uh five are accessible stalls i have a couple more questions on parking um first of all what accounting has been made for visitor parking if any
uh and secondly will any of the parking spots outdoors be sacrificed for snow storage great question Commissioner we have a couple spots identified i'll first tackle the snow storage question um snow storage is identified actually in some of our civil plans in a couple
locations the first is that central triangular median area which we've kept as kind of a grass area it's a great storage location when you have a large parking lot and then the secondary location is just plant southwest um just outside of the drive aisle into the
building so you can pull some of that the grade changes just a little bit lower so you can pull some of that snow storage there and then your first question was visitor parking had a lot of experience with that as well uh recently we're about to uh work with a property manager that'll be managing
this in a Minnotonka deal and the surface the way they manage the surface stalls is they'll number them and so they'll look at typically for a building this size about 10 to 12 stalls that can be numbered for guest stalls and so if the tenants don't reserve them then they
can manage you know who who is a visitor and who's not what has happened in the past with projects is sometimes you'll have guests and residents that have an additional tenant that wasn't on the lease so it helps them manage you know the parking and it doesn't overflow into
surrounding areas but when I say back to my point about the 1.6 parking ratio that we experience in projects that is accounting for the guest parking within that number as well uh peak guest parking is summer months pool season and so we try to account for a little bit
over that as well so given that we're about a 010 to one7 higher parking ratio than this project than other suburban I'm confident to say based on our experience both developing and managing properties we won't have issues with the parking ratio i have a piggyback
question on that this might be for Brian brian will Rididge View Boulevard have street parking on it it will not that's a residential collector so no residential parking on it thanks i understand the underground parking spaces to be 9 foot wide are the surface
spaces the same width or they eight and 1/2 ft surface dolls commission are 8 and 1/2 ft by 19 which is the standard parking again you don't have as much structural conflicts to navigate external and that's a typical parking size that you would see
questions is there going to be any um I don't know storage or like places that people can bring their bicycles because I know that area is going to be built up more and more towards commercial so are people going to be able to have their bikes around great question Commissioner in the architectural plans you'll see in
the parking garage and then in some of the levels so as a parking garage any of the stalls that are in the middle of the building portion that goes north those are stalls that go front to front but all of the other stall surface mounted um park or bike
racks in front of the stall and those are typically two-tiered bike racks it can fit up to two and we work with tenants usually that you don't just have to have that stall if you need additional bike storage on each of the residential floor levels there's also reserved um storage units that tenants
can rent for um an added price to their rent if they have additional storage needs beyond bikes kayaks etc and Brian uh am I correct that Carver County has approved the traffic impact that's correct
good it's showing a 50 foot setback on the east side of the building along Victoria Drive can you remind me what the required setback is there uh the required rear setback I believe is 35 ft so they're greatly exceeding the minimum requirement i was I was curious if there
was an option explored to you know push it closer to property line to support more property uh in this case I think the the reason the setback is so large is because there's additional grading happening there to accommodate the burm
commissioners to clarify what's hard to see in the site plan the burm on both the east and the south side of the site which were originally approved as part of the P that ends up grading up 10 feet higher than the site the average site grade of the building and so when you start tapering back at a 2 to1 that's
about a 40ft span of grading that happens to get up to that peak so it takes up a lot of area limits the site constraints significantly more than actually we typically see in a site but again also provides a benefit of a significant landscaping buffer on you
know the normal traffic view of this project another question might be for Brian um might be for you though uh Brian can you remind me in the larger like zoom out i know there's no not a lot of green space i won't say no green space no park for this lot because
obviously it just wouldn't work but is there another park close by and green space i know the trails are still kind of being developed like what's the plan yeah absolutely that is a great question let me pull up our maps so here is the
site that we are discussing um there will be a trail going up 11 and you could go down to Game Farm Road there is a public park in the Marsh Hollow development or you can continue just a little bit further down and go to
Huntersbrook that is another park that will be developed uh within the next few years hopefully so within the town homes and apartment there's no plan for any green space in that little I'll call it triangle lot oh well there is but it's a private development so those are private
amenities there are private trails and private open spaces there for the town home users correct but uh the two parks that I highlighted are the only public spaces available to these potential apartment dwellers
with that being said where that um setback is going to be from Highway 11 is there going to be any proposed like fence or anything because I could definitely see like kids playing in that area and then that's going to be even though there's going to be that 10 foot grade like there's still really fast
cars right next to that so will there be a fence or like more planting commissioner to answer your question there's significant amount of planning in that burm throughout there um again if you look in the landscape plan it's a little easier to tell you've got about a 10-ft span across so not only are you
spanning 20 feet to get to the top 10 feet on the top of the BM 20 feet down it's a pretty significant span i typically don't see BMS of this size we would never typically put a fence on top of it from a safety perspective bms of five four three feet would be a
situation where we'd be more concerned about security and safety or closer proximity but we're about 75 ft away from that road and commissioners just to highlight um a 40ft burm is the largest type of burm that we require and that
fits eight trees every 10 to 20 feet so for this BM stretch that comes out to you know between like 150 and 200 trees i think there's going to be significant number of trees in between County Road 11 and the apartment
one other quick question uh apartment sizes can you give me the approximate square footage of a onebedroom versus a two sure commissioner a onebedroom in this building we have both one and one plus den which kind of offer again sometimes a secondary bedroom sometimes
a work from home space a onebedroom would be between 7 and 800 square f feet a one plus so oneplus den or that extra smaller bedroom would be closer to the 900 foot range a twobedroom would be in the 1,200 square foot range thank you
commissioners any other questions comments if not Brian if you'd flip to the motion may I have a motion with respect to this proposal make a motion to recommend the city council approve the requested request for Victoria Ridge
second edition with staff conditions very good we have a motion is there a second i'll second have a motion and a second all in favor i I I any opposed opposed very good motion carries we'll now move
to Thank you we'll now move to item 3.3 which is a public hearing consider a final platin resoning for quick trip number 1792 um I'll now turn it over to city planner Brian McCann for a staff presentation and then I'll open the
public hearing for those in chambers this evening that wish to speak on this request brian thank you chair and commissioners as you know we have the quick trip proposal in front of us requesting final plat and reszoning uh you previously reviewed this back in
August of 2024 and most recently in January of this year for the preliminary plat as I highlighted uh during the last item this is the final stage so this is where plan commission will do their final review for the development to move
forward with construction uh we will also be preparing a development agreement for council to review and approve so that they can begin so for the location and area this is just south of the apartment building that we just discussed it is a single parcel west of
County Road 11 but north of County Road 10 also south of the railroad as well the total parcel area that this project will be going on is about 48 acres but the site itself is just over 4 acres up in the northeast corner highlighted here
they are proposing the 9100 square foot convenience store with the gas pumps and car wash existing conditions for the site it's vacant farm fields without any trees um in total there aren't many trees on the site at all but the quick
trip area is entirely vacant of trees there's also a 125 foot wide power line easement which you can see in the image in the bottom right uh measured 62 1/2 ft on each side the center line of that transmission line um so that does
slightly impact the plat related to the roads but the building and the private parking lot and all the improvements for the quick trip site are outside of that easement so for the final plat they are proposing just the single lot and block
for the quickrip site as well as two outlots for future developments of the site uh they are requesting that final resoning as well from agricultural to C2 community commercial district uh at preliminary plat back in January as you
may recall they did have conditional use permits approved for the car wash and the gas pumps and they also had a comprehensive plan amendment which was approved by council which has been submitted to the metropolitan council so here's that plat that I
mentioned the quick trip site itself is a lot one block one they have easements over their storm water and utility extensions into the site and there is that small portion of the road going under that transmission easement looking at the site itself I
highlighted a few of the changes that have happened since preliminary plat they included a fir or a fire lane to the north of the car wash so you can see here this additional lane for vehicles to travel through the site uh they also
previously had the air pump and vacuums over in this area I'm highlighting on the screen they've since relocated them to the front of the store for easier access for uh the people and to reduce congestion in this lane here with the car wash exiting and people potentially
using the fire lane to exit uh and then they also included a right turn lane into the site from Victoria Drive on Crossings Parkway so that is a new addition as well for the comprehensive plan amendment i just wanted to highlight
what was being proposed to change again that was flex employment in the upper right corner this purple color that's our typical business park setting uh the proposed change was to commercial city Council did approve that amendment back in January we submitted it to the
Metropolitan Council and we haven't heard back yet but under their 15-day administrative review guidelines we should hear back before council reviews the Quick Trip plat on April 28th one of the requests this evening aside from the final plat was the final
reszoning so this property was annexed with the Sketch Plat back in August of 2024 uh which established a agricultural zoning automatically so their proposed resoning uh was preliminarily reviewed
back in January here is where we would adopt the ordinance to officially reszone the property to C2 Commercial District and as you can see they meet or ex greatly exceed all of our minimum standards for the site um so they meet
all of our zoning criteria and then just a fun note that I've mentioned before this will be our first commercial development in the South Growth area this will open the area up to a lot of more commercial development in the future looking at the site plan we're
going to talk about parking signage uh pedestrian connections streetscaping park dedication landscaping uh we will not be talking about architectural lighting they'll still have to come back with an official site plan application where we'll look at the building
materials uh and the lighting plan for the site so for the parking they are proposing 63 parking spaces for the site per our standards they're only required to provide 41 they're also compliant with our minimum drive aisle
requirements um and the minimum parking stall dimensions they did provide some signage spec uh specifications which were attached to your case they are proposing two wall signs for the building uh which are shown here in the upper left they also
have a canopy banner proposed uh going around the entire gas pump canopy as well as some directional signage and a freestanding uh sign showing gas prices uh this signage since it does include
dynamic digital signage per our code will need a cup so when they come back for the site plan application you might see a cup amendment as well they also provide a site circulation exhibit about how one of the larger
trucks be it a delivery truck or a fire truck would navigate through the site without uh impacts to any of the infrastructure or visitors out there and then they also have pedestrian connections proposed for the site they
have sidewalks along Rididge View Boulevard and Crossings Parkway as well as a sidewalk connection which I've highlighted in red from Ridge View Boulevard into the site uh for any of those apartment or town home users to the north to access it they could easily
walk to the site um as well as a future trail along County Road 11 for anyone north of the railroad tracks who would be interested in coming uh that trail would occur as well with any future improvements to Victoria Drive in 2027
or later and then looking at park dedication they would need to do just over a fifth of an acre or about $21,000 uh the parks and wreck committee did review this request and noted that they
would be interested in a park serving the greater commercial area but they didn't expect it to come from the quickrip site exclusively so uh fee is anticipated for the parkland dedication for this request then looking at the landscaping
and buffers they did meet all of our minimum requirements uh we'll review the foundation plantings at the site plan submitt when we get that but they have the minimum 30% open space the minimum number of plantings and the boulevard
trees spacing and types they also included the required 30-foot landscape buffer separating the R4 use and the commercial use per our code uh they did receive a reduction in the BRM requirement to accommodate that fire
lane from city council and then the city engineers review uh we'll look at access and streets so the accesses are generally unchanged from what you saw at preliminary plat they still have a full access on Ridgeview Boulevard to the west highlighted in red
as well as full access on the south side of the site in blue and the full access at County Road 11 uh the only notes that I'll add here was that right turn lane that goes into the quickrip site that
was the only new addition in terms of streets and access and then for grading and storm water management once again this is in the CCWMO's rules and regulations so they have to imp um prepare for any wetland
impacts which aren't present here uh they also have to buffer those wetland buffers as outlots and then pond access must meet city standards i'll note here they have a private storm water system
for the site here as well as a city uh storm water pond to accommodate any street runoff so that could potentially play into a regional storm water for the entire commercial area we're not sure how that will play out yet but um that
could potentially be included at a future date and then for site utilities the proposed utilities would come from the Victoria Ridge development to the north they'd come down Ridge View Boulevard and then as I noted in the last item we
do have a condition of the final plat approval that the well needs to be permitted before installation of landscaping so who all reviewed this application internally our fire department engineering public works and community development departments all looked at it
and then externally um we usually have DNR look at it they didn't have to in this case uh as well as Carver County and the CCWMO so with that uh we did post for the public hearing this evening in the Chanhassen villager on April 3rd we
mailed property owners within 350 ft of the boundaries and we haven't received any comments and with that I have some suggested conditions of approval uh they're all our boilerplate ones the only one that really stands out is
number eight here this is one that was included with preliminary plat um in case that south entrance that I highlighted in blue on the previous slide in case that creates any traffic issues with backups um on Crossings
Parkway towards County Road 11 we would just want um a study to be done to determine if there should be any improvement upgrades such as a right in right out for the south side of that quick trip site so maybe it'll help if I
go back so this entrance here uh if there are backups caused from Crossings Parkway when it's fully developed and all the commercial uses are in we would just want Quick Trip to take another look at this entrance to prevent any uh accidents or
backups other than that as I mentioned standard conditions uh the well number six condition plat opinion complying with any permits entering into a development agreement providing letter of credit uh recording the plat things like that and with that I have some
sample motions for you on the screen and we have some representatives of the application in the audience thank you Brian i'll now open the public hearing is there anyone in the chambers this evening who wishes to comment on this item no hearing no public input commissioners
may I have a motion to close the public hearing so move is there a second second all those in favor i any opposed thank you the motion carries and the public hearing is now closed i'll open the floor to the planning commission to
discuss commissioners any questions comments i have a question i think this is for Brian um can you go back to the one with the boxes the blue red that you just had up for condition 8 yep i think my concern is less the blue and
more the green box um I drive the site frequently i think I brought this up with the preliminary plat where this site sits is right as you're coming over that hill on uh was that Highway 10 there or whatever highway 11 mhm um I'm
really concerned about that intersection especially with residential above the residential going in above it with that being right in and right out that means all that residential is going to funnel down here as well to make a left turn out of there and I think that's going to cause
more problems that this needs to be studied a lot more and I don't know if that falls to the county since it's a county highway or if we can put anything in i don't know that it's necessarily Quick Trip's responsibility but I really think that needs to either be a roundabout or stoplight or something
because we're putting one in at what is that Marshall Aken 11 getting my roundabout 11 11 and 10 being right next to each other did not help um for that exact same reason right because we've got all that development on that corner now everything's funneling out there and we
need we need a roundabout there i really think the city needs to pause and think about what they're doing that with that strategy because I'm very concerned that that's going to be the same thing one year after we get all of that developed and again I don't know that this is necessarily that their thing to deal
with i don't know so that's my biggest concern of this yeah chair and Commissioner Croth um so it's not exactly in Quick Trip's wheelhouse like you mentioned it's a county road uh so it will be the county's responsibility part of the traffic study that was just
reviewed with that last case also included this intersection and the potential full buildout of this entire commercial area um Carver County did not note any intersection improvements that would be required such as a signal or roundabout uh that could change in the
future if that intersection warrants changes that would be Carver Countyy's responsibility but for the QuickTrip site alone um it's not going to meet warrants to upgrade that intersection so I think that's fine but I think our role is to be the voice of the community and
I think waiting for it to become a problem is really almost negligent of the county so I hope and if we need to write a letter or whatever that the county will take it a little bit more seriously because I don't think waiting for it to become a problem is the right position and hopefully Tradition Homes
is about to step in and be like "We got you." No I'm just kidding go ahead dave Nash with Alliance Engineering all right um as stated part of our we have to do access permit with the county for that access we had to incorporate the traffic
study from the apartment building site include traffic study for our site including full buildout for the entire area not just a quick trip site as Brian said that didn't show any need for additional roundabout or traffic lights
per the traffic study as approved by the city and the county when was that study done two three months ago interesting how far below this intersection is actually
highway 10 Angler Boulevard if you're at that like you know there's like the top of the hill it's right above it's at the top of the hill that location actually was dictated to us by the county study okay so Highway 10's down here we're
looking at this crossings area approximately reference it's about a quarter mile in there sounds about right yeah and I mean if you go there in the morning that's backed up to like right where that entrance is um all the time yeah between 8 and 9 you know that's
that's a dangerous intersection at this point and there's still more people going in so again it's not a quick trip issue i agree it's definitely like a county and I think that's why the county has the improvements planned yeah 27 or 28 so the county is actively
working on it as Dave mentioned um this access was the only approved access for this area on County Road 11 so this is where all the traffic will go but County Road uh the county is planning for improvements to this intersection within
the next few years yeah and I think that's totally fine like I said I don't think it's their problem i think I just hope that the county takes into effect and like plans for future doesn't wait for it to become a problem like they did with 11 and Marshall Lake like that's a problem right now it's accident every
other month there seems if not more so um and again this development is all good like I think you guys have done a great job i think what's going in here is the right stuff but I think the protection of our community is what I'm more concerned about um so and especially you know trails especially
ought to dictate more of that as well thank you for clarifying the study comments um any other discussion commissioners um you said in a couple years that's all going to get redone so do we know what
that's going to affect like if Quick Trip gets this done in the next two years but they're not going to get the road updated for three to five years how is that going to affect you know the city's plan for commercial development and economic growth sure uh chair and
commissioner shower so there was a corridor study that was conducted a few years ago for um County Road 11 from the railroad tracks down to County Road 10 so we have a general idea of how that plan is going to go uh part of that is
the county has asked for additional rightway with the Victoria Ridge development and with Quicktrip site here uh to accommodate their plans uh I can't recall exactly what they are off the top of my head but once they start preparing
more final designs we'll be actively working with them to get the word out in the community uh to attend uh open houses and provide feedback on these final plans so you as the residents we really depend on you guys to to go out there and voice your concerns similar as
you're doing tonight one other question please um the uh initial look at the 150 foot um area for the is that the transformer or the big power lines over there where
exactly is that with how the quick trip is situated yeah great question uh chair and commissioner so the easement is highlighted here with the dashed lines uh so it kind of stretches and cuts
through the site slightly diagonally um so it will be directly south of the quick trip site and south of the access that they will have on County Road 11 um as I mentioned it's 62 and 1/2 ft on each side so if you were to go out and
stand under the center pole that's out there imagine 60 ft on each side of you that's the width of the easement um is there any like worst case scenario we get a big storm and one of those cables snaps that's pretty close to the
gas station is there a plan that the fire department has in place in case something catastrophic happens or do we have any idea of that i believe the easement accommodates any incidents like that that could happen um I can pull up
the map for reference maybe that will help but the the power lines don't take up the full 62 ft on each side it maybe takes up 20 to 30 which you know leaves a 40ft gap there in case something did happen um power line easements are also
notorious for not allowing structures under them to prevent situations such as that they'll allow like maybe storm water ponds or streets or trails things like that um where it's a lot easier to move something if something like that happens and then we do have a fire
department who is constructing a a new fire space not terribly far away from this so in case anything did happen we would have a faster emergency response in that situation brian that power line is high voltage as
well right so it's the the ones that are higher more robust build i I work with those and yeah I think that's why the easements are taking that into consideration yeah for reference so this
is the the power line that we're talking about just a related question Brian has the encroachment on the utility easement been resolved at this point um Pat Dave do either of you have the answer and Dave Nash with the line you
talking about the Excel one uh the because the way the road is now we actually had a phone call today with them we've submitted we're waiting for their encroachment agreement they had a couple comments mainly related to the pond where we have the pond may impact
some access to their lower um pole so we're going to do some change in there but they didn't have any impact any questions or concerns about this the road crossing underneath there no I like I like the traffic flow improvements that have been made in this in this
revision uh especially the addition of the fire lane the turning lane in makes a lot of sense and um and the movement of the vacuums to a less intrusive side of the building i think the apartment owners will appreciate that quite a bit
so I I think those improvements were positive um what is QuickRip's position with respect to condition number eight that Brian flagged uh do we know are they accepting the the right is that the right in the traffic the possible need
for traffic flow adjustment i Lisa Watson quick trip sorry Lisa um yeah we accept that condition it's very common for us um especially going into development where we don't so see full use and you're not going to be able to determine a lot of times what that
traffic's going to be like so it's very typical for us to say we will engage in a traffic study if and when the city and fire and everyone uh thinks there's a need to potentially change that um to a different access very good okay
and by providing the extra one in blue it it does create autonomy for the individuals in the cars looking around and going outside yeah if I divert and drive a little bit further you know I'm not going to be sitting in that that's a
good point y I think that's a great ad and just in general I think that this is kind of the vision i think that the density is part of the aspect of the community trying to build commercial down there it's
inherently going to create more people than this community is used to um and so I share the idea that the county is the one that needs to be taken the lead on the studies and the impacts to that road
but I think this is probably something that's going to be you know favorable by many who live in that area um there are going to be times just like I know where I want to turn out on the street i It could be a half hour you
know or half a mile of cars it's just that's kind of this community right now it's wild it doesn't last long though please curiosity does Quick Trip have any plans for future development on the two out lots
no not right now nothing yet okay for the quick trip um what where is the signage going to be and is it going to be facing like north south east west so typically and you'll see this on the signage package um Brian will you go to
the sign slide do you just want this the slide or do you If you want this Yeah and I can I can talk to what's Sure yeah so the quick trip that you see on the top part on the building will be on the two vestibules one that will be
facing south and one that will be facing County Road 11 um the canopy will be on typically we're going to do it on the two sides that are are traffic facing um I don't recall and I I don't want to
misspeak but there may not be one on the side facing ridge the connector to the apartments and that that drive but we would for sure have two one facing the entrance coming in and one facing county road 11 um the car wash signs one will
be um so that people know which direction to go they'll be on a corner or on the green to be able to direct people and same with the car wash exit it'll be on the exit side so that people don't try and enter from that side and then our pylon um Brian do you want to
go to the uh site plan it is up it is actually in the lower um right there brian has his cursor on it and that's where the pylon sign would be and the auto so reminder there is diesel planned for this there will be diesel on
the end pumps for those vehicles that require diesel and just one more comment about signage too and you guys will see this on the package we use all LED um lighting it does not go off the site our pollution control is contained on the
site um we actually I was just reading through something the other day um because it comes up a lot the concern and it is very minimal what comes off um even the LED the new LEDs are very good and so when you guys see bright
typically holiday the bright blue is actually it's because of the color and probably because they don't have LED signs uh lighting so any other questions commissioner I had some questions about the landscaping i just want to make sure that that's part of our tonight's
discussion i mean I'm worried I I guess my my question was about that access road that was added whether or not that um reduced some of the plant things and I'm thinking specifically about the noise pollution from a car wash and how those plant things or maybe it's the selections that are made um in the
landscape package to help buffer noise to the neighborhoods around the site so Commissioner thank you uh Commissioner Graham um the buffer and the burm that you see we sit below that buffer so we are significantly lower than what that
burm is and then the plantings I believe um will be significant enough where they should not the noise from the the car wash which was brought up i believe we are facing uh Brian correct me if I'm
wrong the car wash exit is 211 yes correct yes so it's east and so with that dryer door open honestly the traffic is going to be louder than what our dryer is that's along County Road 11 so with the Burman was sitting down low
it should not get over to the apartments between the traffic and with what's planting there and I believe Brian correct me if I'm wrong but the plantings are um might be of like arborvite spruce type plantings that are significant in size thank you
also correct any other discussion just one request Brian i'd like the minutes to reflect the discussion we had around the traffic concerns that commissioners Kra and Shower expressed i think they're real concerns that we ought to record in our planning commission minutes um hearing no other
discussion uh I'll ask for a motion i'll make a motion to re recommend the city council approve the request for quick trip uh number 1792 have a motion is there a second um oh I'm sorry oh of
course with the staff conditions or I know that was the pump eight and those things absolutely thank you so we have a motion is there a second second all in favor i any opposed motion carries um
thank you item 3.4 now uh planning commission orientation um our fourth discussion item is around planning commission orientation i'll now turn it over to city planner Brian McCann for a presentation on this topic thank you chair and commissioners yes this is
something we like to do every year for you guys just as a quick refresher of what it means to be a plane commissioner the types of things that you see as a plane commissioner uh just general need to know information such as open meeting law for some of our new commissioners this is going to be a lot of repeat
information that I think we've kind of drilled into your head for the last two months but uh it's useful information for everyone else too so just highlighting who the planning commissioners are and when their terms are up this information is also posted
on our website uh I'm sure you all know when your terms are ending uh as well as who our alternates are but this information is available online uh in case you or John Q public was
curious and then for staff context so uh Jen Brewington is the department director so she comes to plan commission meetings as needed i myself the city planner am the staff liaison so any communications you guys have about
future meetings or anything can be funneled through uh me and Travis our associate planner who you will see on occasion as well so the orientation agenda what we're going to cover we're going to talk about how all our meetings are live
broadcasted such as they are right now and also recorded and posted online in various methods we'll also talk about our virtual meeting overview um as well as how you access agendas minutes and
the video through our I Compass platform i'll also give you guys a link um to our plan commission handbook that's anything and everything you could think of as it relates to your role as a plan commissioner it's a very light 150 page
reading uh if you did really want a copy of that and then also what is the planning commission open meeting law uh how to access our municipal and zoning codes and just some planning 101 and then we'll leave some time at the end for you guys to ask any questions if you
have any so jumping right into it as I mentioned all our meetings are live broadcasted and recorded such as this one so just as a need to know be aware of any non-verbals or side conversations you may have during the meeting uh also
be aware of any potential background noise you may be creating shuffling papers clicking pens things like that all our microphones are really good they pick up all of that it will show up in the video uh also speaking clearly and directly into the microphone um and
always assume the cameras and the microphones are on so just you know have proper decorum during a meeting uh and then just a note for the public where you can watch on cable channel 8 as well as online through our eye compass portal
or on YouTube with the city's official account so what is ICMPass ic Compass is where we have all of our agendas minutes and videos of meetings posted it's only ever a few clicks away from our main
city website so right when you click in there's an attend a meeting icon here you click on it takes you to this city meetings page you click on online meeting portal and then from here the right side of the screen shows you what
today's meeting so like um when I updated this PowerPoint yesterday yesterday there was a council meeting so it showed me council's meeting but also showed me the plan commission meeting for tonight and then looking at MUN code uh that is
where we store our online municipal and zoning codes these are the rules and regulations for the city uh every city has a copy of their code online somewhere uh MUN code is our official uh
code sponsor I guess you could say so if you ever need to access our code this is the place to go if you have any questions about parking zoning uh a lot of the things that you will see as planning commissioners open meeting law so we do
a yearly seminar I'll call it talking about our open meeting requirements it's always encouraged for uh any past commissioners to go to that but it's mandatory for our new commissioners to go to it what that outlines is just the
open meeting law requirements all meetings must be public for transparency to the public um no quorum outside of notice meetings we're a seven member body here so if there's four of you out in public just be aware of how you interact with each other what you say to
each other because it could be perceived as violating open meeting law um and then don't engage in chain emails or meetings when I send you guys emails I always blind copy you for a reason i don't want you guys reaching out to each other and starting separate email
threads because that would also be a violation of open meeting law so don't reply all to members on the off chance that I do forget to blind copy you guys uh and then don't engage in exparte communications so what is a planning
commission the planning commission is the hearing body for the city of Victoria as you guys know you listen to about 90% of the public hearings that come through here you guys are also our board of adjustments and appeals as you guys found out this past year so you are
the hearing body for the city uh you're comprised of seven voting members and the two alternates um this is all established under our municipal code article 101 in case you wanted to jump in and look at that specifically about how the planning commission is outlined
what you guys look at variances ups IUPs uh any type of plats reszonings zoning code amendments or comp plan amendments so the plan commission duties can be divided into two kinds of government action legislative and quasi
judicial so legislative are those um code amendments those are the things we have the most discretion over uh such as our zoning code or our comprehensive plan whereas quasi judicial is things where there are a little bit more rules and regulations to them that we don't
have any flexibility on such as variances uh cups IUPs and reszonings so here's that triangle discretion I've shown you all before the higher up the triangle uh the less discretion there is so red we really
don't have a whole lot of control on what is reviewed with a building permit or a plan review those are specific standards that are outlined uh federal state local guidelines that we can't work around uh variances cups subdivision applications in the yellow
there um that exercises that quasi judicial that I was talking about we have a little more flexibility but there are some rules attached to them that we can't ignore and then the green portion where we have the most authority in how we uh devise our zoning code or our
municipal code or our comprehensive plan we are allowed to build the city how we want to do it under certain guidelines but that is where we have the most discretion so our comp plan occurs every 10 years we're coming up on our next comp plan cycle here so at the end of
this year you'll probably hear us start talking about putting together some open houses and public engagement to try to reach out to um our residents as we formulate our 2050 comp plan so 2050 we guide for the next 20 years of
development so when we start working on that comp plan process we're creating our 2030 plan um well our 2030 adoption of our 2050 plan we're playing for the next 20 years of when that plan is adopted uh you as the plan commission
and the city council have discretion and creativity in that process and then our zoning code are standards based off of our comp plan how we actually do the day daytoday operations of reviewing subdivisions and implementing our
standards that we want on a big picture scale from the comp plan uh so these are standards that residents owners visitors developers and others follow in the city uh you work with staff the council and community to develop those rules as you know we're going through an entire
rewrite right now so we get a lot of feedback from you council residents as we work through that process uh and then as always the plan commission recommends changes to the council you guys don't actually approve anything um it your
recommending body and all your recommendations go to the council so for subdivisions the first phase is the sketch plat which we've talked about before many times uh the developers give us a one sheet of paper that says here's what we're thinking
here's how we would try to do it um usually preceded by a neighborhood meeting so with the sketch plat especially as it relates to infill development we have them hold a neighborhood meeting prior to get feedback from neighbors to make sure
that what they're proposing is going to be compatible with the neighborhood um and that is provided to you guys as well as part of the case information uh staff typically tries to attend those neighborhood meetings uh to give you
guys the most accurate information and then when you review the sketch plat um you provide feedback city council provides feedback this is one of the few applications where you nor the city council actually make a decision you review it and you give them their
feedback they take that consideration and move forward with that uh that is subject to our 60-day rule still because it is a formal land use application but as I mentioned no voter action is taken we just have to bring it forward to you guys within those 60 days
preliminary plats that's when they provide their full plan sets on how they're actually going to make this work that's where they get into all the details of the storm water the streets um it's not just a sheet of paper it's usually 80 p page plan set that we
condense for you guys down to 15 pages so that you don't have to review all the nitty-gritty details uh so we do a bulk of the review and provide feedback to the applicant typically we'll go through two or three cycles of plan review
before you guys see the actual final product of a preliminary plat uh with that you guys would review hold a public hearing as required by state statute make your recommendation uh staff notifies adjacent residents of the
public hearing like we always do um if denied a letter of denial is required with findings of fact so that is a legal requirement you have to state why you are denying it what part of their request does not meet the zoning code um
because if a request ends up in litigation because of that there needs to be an official record that states how it didn't meet the zoning code um this is one where there's a 60-day requirement but preliminary plats
are a bit unique there's a bit more details to them so there is actually 120 days per statute that a city can review a preliminary plat so uh granting a little bit more length of time usually when we get a preliminary plat there are a few more applications with with it
which are subject to the 60-day rule so it's kind of a we have to extend the 60 days for those other applications but the preliminary plat for 120 days is fine oh and what that 60-day rule means uh
for those of you that don't know if we let a development go past that 60-day without notifying them of an extension or if it doesn't go to city council it's automatically approved as submitted we lose all right to review and authority
over a development if we let those 60 days lapse is that a state law right okay that's state statute and then final plat um so as you reviewed two tonight this is really just finalizing the construction details for
a development final plans what they do is they take a copy of that plan on what's called a myar it's like a large thin plastic piece of paper cost about $1,000 a page and they bring it to the county for recording it gets entered
into their system we address it it becomes an official development and they can begin construction so with that before they can begin construction they also have to have an approved development agreement you guys don't review those city council does
their 20page documents going through all the the costs and liability things that you as planning commissioners don't need to know but they are always on our agendas if you're curious and want to see one for yourself so the types of applications you see
we'll start with cups IUPs and variances uh these are special uses or exemptions to our zoning code so the process is similar for all these applicant applies they want a cup and IP variance staff does the initial review brings a report
to you guys you conduct the public hearing um and determine the facts to be recommended to the city council so you can apply conditions to these types of things uh but they cannot be arbitrary or capriccious they have to be
directly related to the use so hours of operation um preventing public nuisance things like that by implementing a fence those are reasonable conditions that you can apply you can't say "Well we don't like what you're proposing here you got to go somewhere else." That's that's not
something we can do uh city council approves or denies these these are also uh subject to that 60-day rule can be extended up to 120 days if necessary for variances specifically
there are a few additional requirements they have to pass a three-part test called practical difficulties uh those three standards must be that they are proposing to use the property in a reasonable manner the circumstances are unique to the property not unique to the
situation not unique to their financial burden it has to be related to the property itself uh they must maintain also the essential character of the locality they're not putting up a a 50-foot garage in their backyard in a neighborhood full of ramblers things
like that uh other factors must also be in harmony with the purpose of the ordinance so it generally has to meet our zoning code requirements uh and also be consistent with the comprehensive plan and as I mentioned economic considerations so financial
considerations cannot be the determining factor alone conditional use permits are uses that are outlined in our code um we kind of break those standards out in our zoning code for uh specific uses if we
feel there are very strict conditions that we want to impose on conditional uses for different types of uses but you as a planning commission and city council have the authority to say exactly what type of conditions you want applied as I mentioned earlier they
can't be arbitrary or comprecious they have to be directly related to that use um so we also have in our code just some general standards they have to comply with which each of those which each of these categories shown here has to
comply with our comp plan it can't um deter health or safety for residents uh comply with our zoning code they have to have public infrastructure readil readily available for them to use the use um as well as screening and landscaping they have to meet our
landscaping requirements architectural requirements and that the traffic won't create any uh undue hardship for themselves or neighboring residents and with these cups run with the land they are recorded with the
county so if there's a a resolution on the county record from 45 years ago that says a property can operate as an auto shop and that resolution has not been vacated in the county's record someone can come in today and use that same use
as long as they comply with all those standards so just something to note as well ryan on that I think is it do I have it right that variances A a side note with CUPs IUPs and variances if you're changing the use at
all of what's been approved you have to come back and do it again so if there's a variance for say a reduction in a setback from 10T to 8T well they decide they want to actually do 7 feet they need to come back and get a new variance which replaces that old one but as soon
as you reduce it from 10 to eight anything that is a permitted use can be done within that eight feet correct y exactly so what is an interim use this might be a new concept for you guys this was something we just initiated within the
last year here it is similar to a conditional use uh it's not recorded with the county it's within our own documents because we expect that use to end at some point now the plan commission city council gets to decide when that is uh depending on the
type of use you have some flexibility and authority to say "Well I only want this for 5 years or 10 years or I'm comfortable with it staying until the property owner leaves." Uh common things could be like someone using their house
to board dogs that's a pretty common interim type of use we expect you know conditions to be in place for noise mitigation um you know pet waste cleanup things like that but we don't expect that use
to last forever on the property we expect them to want to improve their business and move up to a brickandmortar type of um store at some point so with that we also have those
may or may not be listed in our code that example of animal kennels that I just mentioned that's one that we have in our code right now but um if you guys decided like hey maybe a towyard would be a good business just an example that comes to my head if
you guys wanted one for a year or something that's something they could come in that's not expressly listed in our code but you guys would have to allow it or you could allow it meeting procedure and decorum so US commissioners are held to a high
standard because you um are a face to the public you're broadcasted every two weeks like I've talked about people recognize you maybe out in public when you're grocery shopping or out at dinner with your family um so just know how to act as a commissioner to the public what
is said or written about city business is public record um what is not specifically said or written or applied for is not yet public record so knowing those open meeting law requirements and public record requirements
um the chair runs the meeting and enforces the rules so congratulations tonight Chair Otteretter on your nomination uh you get the fun part of running the meetings and enforcing the rules and then just general information about our meetings they start at 6 PM on
the first and third Tuesdays of each month i'll let you guys know a week or two ahead of time if we ever plan on cancing them and then if you guys can just let us know if you're unable to make a meeting as soon as possible just so that we can make sure we have a quorum that would be greatly appreciated
uh quorum for note is for members of the commission as I mentioned we're a seven member body we need at least four of you to hold public hearings and make decisions and then just a note when we have public hearings sometimes they can bit become a
bit contentious or emotional um so just noting that hearings are a time for understanding listening to your residents asking questions informing a decision based on what's allowed within our zoning code and also understanding the resident's
concerns and we always say wait until after the hearing is done before taking a decision you guys get the packet a few days ahead of time so you're likely forming a decision in your head already but wait until the public hearing process is done before you take a side
and decide how you're going to vote then the last thing I have is that really fun 150 page document that I mentioned the plane commission handbook um it would be a lot of paper if I
printed it for each of you i can do that if you really want to but there is an electronic copy I can send you guys as well so with that I don't have anything else do you have anything for me thank you Brian i'll now turn it back to the planning commission for any
questions or comments other than to say thank you this is an excellent summary and really appreciate you're doing this for us any other questions comments got a question just in terms of the comp plan timeline again that'll be next year
we will as a and everyone on the board will still be on the board through the establishing what that is i think yeah going back to the terms here so we're going to start discussions on the
comp plan stuff at the end of this year um Commissioner Ree Commissioner Reus um your terms are up in March you can choose to run again if you wish and if you're elected then you'll be part of the process through the entire comp plan
cycle great that'd be super fun but I got to get reelected that actually relates to our next and final uh discussion item uh which is item 3.5 planning commission annual work
plan and year-end review um I'll turn it over to city planner Brian McCann to give us an overview of the work plan yeah so no presentation for you guys on this item it's a pretty straightforward one i just wanted to highlight what you guys did as a planning commission last year beyond your regular roles and
responsibility uh you helped um conduct an analysis of the current cannabis regulations that were approved at the state we implemented zoning code standards for uh cannabis including licensing zoning restrictions and operational guidelines so that was a a
heavy haul and we appreciate your guys' feedback on that it was a really good process um also re reestablishing our commercial zoning designations i think we're pretty happy with what we've got for our commercial districts we'll see how they pan out with our south growth
developments that are coming in uh but we appreciate your help on that as well and on the city's signed regulations signed ordinances are one of the toughest ordinances to go through and change uh so kudos to you guys on that as well
great thanks Brian yeah and then as we look at our 2025 work plan the general stuff that we just discussed holding public hearings making recommendations to city council uh the two uh new things are going to be we ask you guys to keep
in touch and monitor the m middle housing legislation that's going through the state right now uh to uh change basically how zoning codes and zoning authorities throughout the entire state work uh to accommodate what they call
missing middle housing so just keep your eyes on that um and then start thinking about that 2050 comp plan and potential uh outreach opportunities or efforts related to that cycle for community engagement and
participation where did we leave off on reviewing the zoning code stuff we got through like a chapter or two and table it we're doing I think 12 total sessions we're through two right now um I did give copies to our
new commissioners as well for some homework uh we're doing some additional reviews with our city attorney and other staff members uh we do anticipate bringing the next session section in to you guys in June um and I'll kind of
cover why June in our miscellaneous agenda section gotcha ryan attached to the minutes were u sort of a sample work plan or or the proposed work plan for the coming year i didn't notice a specific reference um to the
comp plan review i wonder if we should maybe mention that we're going to begin work on on that comprehensive plan starting in 2025 sounds it sounds like it's something we should hold out as as part of the work for this commission
got it i can absolutely do that any other questions comments for Brian on the annual review okay very good um thank you i'll now open the uh the floor to uh the planning
commission for any other uh comments questions concerns okay uh if not um may I have a motion to approve the 2025 planning commission work plan as presented or with additions beyond what we already
discussed so moved is there a second second have a motion and a second all those in favor i I Any opposed thank you motion carries commissioners that concludes our discussion items for
the evening moving on to the miscellaneous suggestion section of our agenda um Brian any miscellaneous items from staff yeah so looking ahead at our meetings in May we do not have any items for the May 6th agenda so I will be
sending out a cancellation notice for that so the next time we will see you is the May 20th agenda uh we do only have one item for that agenda so far which is a zoning text amendment request from uh a resident to modify some of our R1
standards so um we'll see you on the 20th and so far that's the only thing we got excellent thank you commissioners anybody have any miscellaneous items that they'd like to add if not uh commissioners there are no more items this evening can I ask for a
motion to adjurnn put a motion and a second second we have a motion and a second all those in favor i any opposed thank you motion carries we are adjourned