e e good evening I'll Now call this meeting to order our first order of business is to adopt the agenda for tonight's meeting commissioners is there a motion to adopt the final agenda so moved
second all those in favor I I any opposed thank you motion carries our second order of business is to adopt or excuse me to appoint a temporary chair and vice chair for tonight's meeting at our next regular meeting which is on
April 15th we'll hold nominations for the remainder of the full year term um so tonight is just a temporary appointment let me now turn the meeting over to City planner Brian mccan to describe U the the role of the chair and the vice chair thank you commissioner
arar so yes just to talk tonight we are only holding a temporary chair and vice chair vote we'd like to have all members present when we actually appoint for the remaining year uh so as it relates for tonight's meeting the chair um we'll
just move through the agenda same as we always have in the past um and just facilitate the public hearings and ask for motions terrific thank you Brian uh Commissioners can I have a nomination for chair a temporary chair I nominate
Joseph second do we need a second we have a motion in a second for uh nomination is chair Commissioners any other nominations for this role so be it um so let me bring the motion to a roll call vote uh Commissioners all in favor
of me serving for tonight and tonight only I I any opposed thank you motion carries second uh we need a a nomination for vice chair for tonight's meeting only as temporary uh chair um may I have a
nomination for vice chair for tonight's meeting I will nominate Jason as Vice chair tonight so Jason you're nominated as uh as Vice chair Jason AO uh is there a second I second perfect so we have a
nomination and a second uh of Jason as Vice chair for tonight's meeting all in favor I any opposed terrific um so uh let's move on then to our next uh agenda
item which is to adopt the minutes from our March 18 2025 Planning Commission meeting Commissioners is there a motion to approve those minutes a quick question says amended to add minutes yes uh chair and commissioner
croth um we had sent out the packet on Friday without attaching the minutes um so we had to add them yesterday and by changing a packet that is already been published we have to specify exactly what has been amended for public
transparency I just wanted to clarify what the amended means thanks Brian good clarification thanks so Commissioners is there a motion to approve the minutes as amended I make a motion to move the uh to approve the minutes as amended
is there a second second thank you there's a motion and a second uh all those in favor I any opposed thank you motion carries we'll now move on to our discussion items and the first item for discussion uh is some happy news uh
introduction of our new planning Commissioners we have two new faces this evening I'd ask them each to first introduce themselves and tell us a little bit about their history and we'll start with you mallerie um mallerie shower um living at 10,05 Corral Court
in the hunterbrook neighborhood we are just about to celebrate nine months at the new house so it's been really exciting uh we do love living here in Victoria we've been in love with Victoria for a very long time so it's really great privilege um to be able to
be here with everyone and help represent our community excellent thank you mallerie and now Robert Dean Robert I go by Bob um so we've lived in sh uh Victoria now for uh six years um grew up born and
raised predominantly in Shorewood uh spent a few years as far north as deep Haven um and then we downsized after after having lived in our last home for nearly 30 years to uh Whispering Hills
so I I currently reside at 102877 Street in the Whispering Hills U development just uh off of Bavarian five so um so I guess my only anecdotal
connection to Victoria is my grandfather used to bring his cars to Mr Keenan's garage which is the Napa store now so but back at the early 1900s he was bringing his cars out here so had to be quite a hike back then yeah well thank
thank you Bob and Mallie and welcome to you both we have a third commissioner that will introduce at our next regularly scheduled meeting um so let's move on our second um item for discussion tonight is item 3.2 consider an outdoor dining ordinance
this item does include a public hearing and I'll now turn it over to community and economic development director Jen Brewington for a staff presentation and then I'll open the public hearing for those in the chambers this evening that wish to speak on this request Jen okay thank you chair Commissioners so tonight
we're going to talk a little bit about our outdoor dining ordinance so in response to the covid-19 pandemic the city council approved a resolution in May of 2020 to allow outdoor dining in public areas now this resolution was created um to create a special event
called Eat Street 2020 and what that goal was for that program was to allow businesses to open safe and timely as the covid pandemic was uh occurring it allowed businesses to apply for a no fee special permit uh to use public sidewalks private parking lots and
designated public parking spaces to expand their outdoor dining areas businesses with the on sale liquor licenses could temporarily expand their license premises to serve and allow alcohol consumption in the newly extended areas with no fees Associated since then the council has
decided to Sunset that previous outdoor seating program known as eat Street however businesses can still extend their outdoor dining areas by submitting an application and obtaining an interim use permit this program will now be called outdoor dining so why do we use
an iupp or an inter use permit so in many cases the site conditions like patios for example um are limited and they encroach into public rways or lack of permanent infrastructure and so those businesses aren't allowed to use the outdoor dining space so rather than
denying the business the chance to expand the iup allows the city to Grant a temporary exception with clearly defined conditions balancing the needs of the businesses within the city limits um and then the iups just give us more flexibility and oversight for items such
as noise safety Music hours of operation um things like that so with that I have a sample motion on the screen here for you and I'm happy to take any questions but just real brief and and quick with this one here here thank you Jen I'll now open the
public hearing um there's nobody besides um the Commissioners and staff in the in the um room tonight so um it seems a little pointless to ask if there's public comment in the room so hearing none or seeing none available to make it
Commissioners may I have a motion to close the public hearing please make a motion to close the public hearing all those in favor any opposed I should have obtained a second sorry for that I I'll second U thank you motion carries for the public hearing is now closed let me now open the floor uh
for the Planning Commission to discuss Commissioners any questions concerns observations about this didn't this come up like last year what was the change or deal last year yeah commissioner so originally when we talked about this
last year it was due to complaints on parking um there are a few restaurants and and cafes in town use public parking for their patio space and so we're just trying to make this program more buttoned up um more fair and just track it a little bit better um now we have
that flexibility and we do have to start charging the businesses for the Met Council fees that are additional to their water services and um space that they currently have so now that met council is saying that we need to track those and make them pay we also have to
um comply with that as well a followup for you Jen given that public parking is in scarce Supply in Victoria how are we going to allocate um these spots and how much do we think it's going to impinge on the
availability of public parking sure good question uh commissioner and chair um so what we're thinking is there'll be an application process and with that application process comes a few questions with what is the use of your public space which we know it's outdoor dining um how are you going to barricade
that make it safe which we never asked in the in prev previous years and also how many spaces do you think they would need and we would charge per space that that business would request um Council has decided to do $1,000 per space uh that will go to city council for
approval of those applications staff will review internally as well and then we'll be able to grant that that permit to a business for a season and they will have to come back yearly to get that that permit um given that City Council next week or the week
after um 28th 28th is it going the 28 yes believe this is going to 28th 28th so then would would um businesses this season have to follow new ordinance correct they would
have to yes and we have been in contact I have been in contact with them and they they are aware so it's not going to be a surprise yeah and Commissioners just to be clear too there are some businesses in town that might have one little table outside their store we're not going to make them go through this entire process we will make them fill
out an application just so we have contact information in case um fire or public works or something had to get by um and do any work on the sidewalk or anything but we do want to make sure that folks can get through the sidewalks that it's Ada accessible um families with strollers and wheelchairs can get
through so we're really just making sure that we're paying closer attention to where these locations of the outdoor dining is in the seating other questions for restaurants like vix genen um um it seems like they're on the on
the public sidewalk now am I am I correct in that respect correct so will they be grandfathered or will they have to go through this process and pay a fee they will have to go through the process and the fee yep I have one last question how would this apply if at all to food
trucks good question commissioner we do not license food trucks in the city of Victoria um we don't see them a lot but they would be they would be able to basically park within City Limits where they would like to so that's something that we are looking into that process if
it's something we should do but it's just so rare that we have them here that we just haven't gone down that path yet but it's a good question yeah I could see an appetite for that no pun intended for car show night and that's sort of thing right special events perhaps yeah and we try to stick with our local
restaurant tours first for events so that's why we don't see a lot of food trucks because we like to give them the opportunity to obviously sell their products first and be part of the community events but there are times you know light up Victoria you'll hop a food truck but we always try to make sure it's something different that we don't currently have downtown great is the fee
required for sidewalk dining or only Park OCC commissioner only for uh parking lot for the access the parking lot and then I don't know that I've seen it here in Victoria but I wasn't here during Co
um outdoor dining the indoor outdoor dining it's like the bubbles is that covered under this or a different ordinance or not at all maybe that's the answer yeah commissioner I would say that bubble the domes that were happening would be under the outdoor
dining okay I don't know if we'll see that but it's very possible yeah I just something to think about because like if it's this says at least 24 hours but deconstruct within 250 days you know and someone wants to convert their sidewalk into a dome would they just reapply or
no since they've already hit their 250 day max they're done I don't know the answer that question yeah with regards to the sidewalk we're going to be very particular on how many tables and locations they can put the the tables on this year because in the past we just
kind of let people just put tables and chairs but this last year we've had some complaints about people trying to get through those sidewalks and we really want to make sure those pedestrian paths are clear especially since we promote downtown to be walkable and we want people to be out and about um and there are options too of temporary outdoor
seating and outdoor dining like let's say you only wanted it for two months for some odd reason we could do that we could definitely you know figure out how long that that um permit would be for I think I guess my point was more of like if I go apply for a permit and this says
it has to be deconstructed within 250 days maybe I'm misinterpreting this um and at the 200th day I convert that to a dome that still means that the 50th day the 250th day I have to deconstruct that
or apply for a new permit and then my clock restarts and they're they're allowed to apply for as many permits as they want okay that's correct was making sure it was flexible enough like yes this isn't to hinder businesses we just want to make sure that we know you know who's sitting out there safety issues
unfortunately there was a restaurant in metro area that had an issue last year with yeah and we just we don't want to see that so question on so for example the car show Wednesdays is that a City event or I
mean does somebody have to go through this process to for for those Wednesdays sure commissioner and chair the classic car show night is hosted by the Victoria Business Association the VBA and so they are the ones that hold that permit for
the extended time of the Classic Car Show season so they come to council every year they get a permit but their permit is different it's for the um selling and consumption of alcohol on public streets versus a patio so technically we don't have an open
container policy but during the classic car shows folks are able to walk around downtown with open containers under their license so it's a little bit different that's more of an event permit versus an outdoor dining permit there's also outdoor dining occurring in that
same event I mean they all the restaurants put tables outside see yeah and that's event related it's a little bit differently it's kind of a one time the business um Association they're the ones that pull the permit for all of the
restaurants no just for the classic car show time frame but I meant to allow the restaurants to serve Outdoors during those hours of the how do how does that work then well technically no so the businesses for the
classic car show are allowed to sell and have food stands out there because we allow them as a special event it doesn't mean that their permit or license is extended to that they're just allowed for the event period it's two different permits okay I'm not sure that there's
any outdoor seating for the restaurants during the car show as such no it would be their typical patio during a summer night that would be open and this would allow them to do it any other day not just CL Girl sets up right on the corner uh next to the State Farm maybe so it's
away from their property it wouldn't be adjacent as this defines but they always have you know like three or four tables right around their outdoor uh serving you know where they're grilling the burgers and stuff so that would be part
of the event permit and not part of dining ordinance corre correct because it's a temporary event so it just happens to extend for a couple months commissioner any further discussion or questions of staff I just had a couple of nitpicks on the on the
words um so it's section 412b I think layout should be past tense will be laid out and then continuing on uh 412 C two I think Metropolitan Council
probably should be um capitalized perfect and then in D this is really knitting but this is what I do um issuance of a conditional use permit good catches and then so that met
Council um also carries over to uh section five um whereever whatever I'm at five I guess it's one c
2 and then uh 5D also issuance of uh an interim use permit and then I had a question about section five let's see top of that page section
uh a A1 A3 there's two additional bullets there the need for a requested outdoor dining area and how the area will be used I just was wondering since otherwise the language for private and public is
essentially identical um was a reason that those two bullets were added only to to this section and not the private section so it's a A3 and then there's uh
lowercase i and lowercase i i those two bullets are not reflected in the essentially the same language in the prior section I don't know if there was a reason because it's private versus public or or was
that it just seemed like unless there was a reason maybe we want to yeah I believe believe it was private versus public we'll take another look at that but that's a good pointer thank you and then there's one L uh let's see
yeah I think that's it than b any Commissioners any further discussions or questions commissioner is hearing no more discussion I'll ask for a motion Brian if you put the sample motion back on the board I would make a
motion to approve the outdoor dining ordinances with the comments suggested from the planning Commissioners thank you uh we have a motion is there a second Commissioners second okay uh we have a motion in a second to approve and recommend uh
adoption to the city council of the outdoor dining ordinance all in favor I any opposed thank you the motion carries our third and final item for discussion tonight is item 3.3 regarding a tax
increment financing request for Victoria Ridge second edition let me now turn it over to Community Development economic development director Jen Brewington for a staff presentation thank you chair and Commissioners give you some background information first on the project that we're going to be discussing here
tonight so Inland development Partners who is the developer is proposing a 165 unit rental apartment building it's located on approximately 4.1 acres and includes 132 market rate units and 33 affordable units now the affordable
units are reserved for households earning up to 50% of the area area median income Ami and 20% of those units will be leased to persons at or below the 50% median family income a housing Tiff District requires that for
residential rentals that the property must impose income requirements on its units this project has officially been annexed into the city limits the proposed building will be four stories unit types include Al Cove one-bedroom and two-bedroom layouts and there's a
total of 287 parking spaces that are planned 159 in the garage and 28 surface dolls in support of this project the developer has requested a business subsidy in the form of tax increment financing through the establishment of an affordable housing Tiff District
which will be number 1-10 in an affordable housing Tiff District the captured tax increment is dedicated to supporting affordable housing and this could include funding such as construction renovation land acquisition or nearby infrastructure improvements that make the housing
product more viable the city will hold the public hearing Monday April 28th 2025 for the development district and the adoption of the tax increment financing plan for this District so the Planning Commission
should take into account the findings of the proposed project particularly given that the parcel was annexed into the city in accordance with Minnesota law when a prop when a city proposes to establish or modify a tax increment financing District the Planning Commission is required to review the
proposal to ensure that it aligns with the city adopted comprehensive plan the Planning Commission must also determine whether the proposed land use is appropriate for the location this includes assessing whether the site is suitable for residential development of
this density and whether it aligns with existing zoning or future land use designations the commission is also responsible for evaluating whether the proposed project project supports the city long-term planning goals including housing affordability and housing
diversity and while the final approval of the Tiff plan and development program modification rests with the city council the Planning Commission has a key advisory role helping to guide policy decisions and ensure the alignment with the city council's
Vision now this project will come to you guys next Planning Commission so tonight your goal and your your I guess option is to approve the resolution for Council to bring this to
a public hearing for them to plan on approving a tiff District now I have a sample motion on the screen for you and I can answer any questions but just keep in mind tonight your goal is to look at the land use for this proposed project not any actual Tiff District details
does that make sense right thanks um before we get to discussion um Jenner Brian could you give us some context where is this project going to be situated relative to other houses map yeah uh chair a aara and
Commissioners so this project is part of the Victoria Ridge Development yeah um which if you can recall is just south of the railroad tracks off of County Road 11 here um the entire development consisted of 134 row Town Homes as well
as this apartment building they were originally approved for 145 units I believe so they will be coming back with a PUD Amendment as part of their requests at the next meeting uh to increase that unit
count so it's it's near Marsh Hollow development and surrounded by other housing correct got it residential one and two R1 and R2 it's a R4 idenity so this
is R4 correct surrounded by R1 and R2 um so the R1 and R2 are across the the railroad tracks so kind of adjacent but they have the railroad separating them Sal is that business district with the quick trip and the the location of the
building on this parcel that's highlighted on the screen would be the southeast Corner adjacent to the county road that's helpful thank you is there any mention of uh affordable units in that project when we first saw
it um I I think at preliminary plat there had been for the overall project there was discussion about the possibility of an affordability component they hadn't nailed down all the details yet at that time uh they actually had to go through a different
developer now um Inland who will be coming at the next meeting to talk about their project but uh inim was not the original proposed developer for the apartment building there was a separate developer who um fell to the Wayside and Inland has
since picked up the project thank you commissioner is any other discussion or questions for staff do we have um like this type of thing anywhere else in Victoria commission no we do
not and by by increasing the um what am I trying to say occupany does that get them does that still keep them within the the what it's zoned for
yeah correct yep on a density perspective they still fall within that 12 to 36 unit per acre range okay how close is it going to be to that uh commercial area where quick trip is
going into um chair and commissioner shower it will be directly adjacent to the Quick Trip site just to the north of where that quick trip is going to be going so if we approve the Tiff it shouldn't affect the Quick Trip
commercial area correct it should not no so the district will be related to just this particular project is that right correct correct so it doesn't open up Tiff to other projects that might come around in this area it does not and commissioner chair and commissioner and this is very specific this is a an
affordable housing Tiff District so again the affordable housing units are make them eligible for the Tiff funds we have Redevelopment Tiff districts in the city uh Roars is actually a Redevelopment Tiff District so a lot different than an affordable housing so just want to make sure you know that
there are different types of subsidies that a developer can request and this is one that has to have the affordable component to it and that is part of the council's goals and vision when it comes to housing and we we ask developers that every time they come in can you do any affordable units and they said yes so
we're we're looking good on this one as far as the affordable units you gave us the formula that it's going after uh do they also have to accept Section 8 housing not to my understanding no that's a little bit different than I
believe the 50% Ami requirements thank you one more question probably a question for next week or next meeting but what Ami are we specifically using so invict Victoria we are looking
at 124,000 for the income for the family but if you look at 50% of that Ami we're at about 62,000 roughly so it's based on Victoria's cor income levels correct
okay that was that was same question I didn't trying to refresh my memory on what the uh affordable housing you know median income criteria was so it's City specific
correct Commissioners any further discussion hearing none I'll ask for a motion relative to this proposal put in a motion to approve the resolution finding modification uh to development program for development District number one in tax increment
financing plan for tax increment financing District number 110 conform form to the plans for development of Redevelopment the city of Victoria as a whole Commissioners we have a motion is there a second second we have motion and
a second all in favor I any opposed thank you motion carries I have a followup just educational question just bringing me up to speed has does Victoria have an affordable
housing Target as requested from met Council do we know what that number is I mean chair and commissioner we do have a target number that we need to achieve for the Metropolitan Council uh I
actually looked at that number last week I remember it being the mid 400s um for total unit count for affordability need within Victoria uh I couldn't tell you what we have existing today though but this is going to put
it yeah 33 units will help so that helps good thank you Commissioners that concludes our discussion items for this evening yeah um ran Jen anything from staff in terms of miscellaneous items yeah just wanted to give you guys an
update uh city council did end up approving the aster Trail variants at their last meeting uh that you guys reviewed at your last meeting um and then secondly looking ahead to our April 15th meeting meeting that's where we
will have our full year nomination for our chair and vice chair roles as well as going over our orientation and work plan uh our just you know yearly coverage items and then also introduce Ryan Graham the third new plan
commission member and then lastly our two regular discussion items for that meeting will be a final plat for quick trip and a final plat for the Victoria Ridge SE Edition which we just discussed so both of those adjacent sites will be
coming forward for their final approvals at your next meeting thank you Brian Commissioners any other sorry sorry yeah just quick question on the quick trip so if that final plot goes through do they have a proposed timeline I I remember they them saying they wanted to go quick I just didn't know if you guys have any
indication yeah if assuming everything gets approved right yeah if everything gets approved and they're on track they were planning to start moving dirt in May with final occupancy being summer of
2026 um and then lastly just for the group we do have some new artwork in the council chambers this evening so if you can write your favorite one down on that little Post-It note so I can give it to the city clerk that would be greatly appreciated very good thanks Bri
Commissioners any miscellaneous discussion items excellent that's what these are for correct uh commissioners there are no more items this evening can I ask for a motion to adjourn motion second second have a
motion in a second all those in favor I any opposed thank you motion carries we are adjourned for