Welcome to the public meeting of January 21st, 2026 of the Township of Washington Planning Board. Adequate notice of the meeting was given in accordance with the open public meetings act by the board secretary to at least two newspapers on January 15, 2026. And this meeting has
been posted on the township bulton board electronic message board WCTV and on the township website. >> Thank you Grace. Salute to the flag >> to the flag of the United States of America and to the republic for which it
stands. One nation under God, indivisible, with liberty and justice for all. >> Okay. Uh, we have a swearing in of a board member appointed by Mayor Kamari on January 5th. Mayor, would you like to
>> Yes. >> Swear in, Vladimir? >> Yes. Yes. >> Do you have the >> Yes, I do. It is realized. You want anyone in particular to hold the Bible or how about our chairperson? >> That's it. Doesn't matter.
>> Yeah. from over here. The best camera angle I saw. I did about eight police ones the other night. So >> yeah, left hand on the fly right here. >> Okay. I >> I Vladimir motionky
>> do silently swear to affirm >> that I need to put my glasses on. >> Okay, everybody. I, Vladimir Roger Ransky, do solemnly swear to affirm and will support the Constitution of the United States and
the Constitution of the State of New Jersey and that I will bear true faith in allegiance to the same and to the government governments established in the United States and in the state under the authority of the people and that I do solemnly swear and that I will
faithfully and partially and justly perform all my duties of the planning in the township of Washington, in the county of Oregon in the state of New Jersey according to the best of my abilities. So help me get it. >> Thank you.
As director of engineering also so if you remember all the words you don't even have to read. I, Vladimir Rojansky, do solemnly swear to affirm that I will support the Constitution of the United States in the Constitution of the State of New Jersey and that I will bear true faith and
allegiance to the same and to the governments established in the United States and in this state. I'm under the authority of the people and that I do solemnly swear that I will faithfully and partially and justly perform all the duties of director of engineering in the township of Washington and county of
Bergen in the state of New Jersey according to the best of my ability. So help me God. >> Congratulations again. Thank you for your service. >> Does he sign? >> Yes, he does. Thank you. >> Okay.
>> Okay. Grace local. >> Mr. Carol >> here. >> Mr. Pledo >> here. >> Mr. Tulle >> here. >> Mr. Toro is absent. Mr. Wjeransky >> here. >> Councilman Alman >> here. >> Mayor Kamari >> here. >> Chairman Sabino
>> here. >> Let the record reflect also in attendance are attorney Ru Lamatina, engineer Paul Azelina, and secretary Grace Kish. >> Okay. Thank you, Grace. Would you like uh please read the uh public portion? To participate in the
general public portion of the meeting, please click the link below to join the webinar. You will be asked to state your name and address for the record, and we ask that only one person speak at a time. This public comment portion is only for non-aggenda items. Time is set aside later in the meeting to address
questions or comments about current agenda items. If you are participating by phone, press star 9 to raise your hand and star six to unmute. At the end of the general public portion, no further general questions or comments will be accepted.
>> Thank you, Grace. Do I have a motion to open the public port? >> So move. >> Second. >> All in favor? >> I. >> Is there anyone in the audience that would like to address this planning board on topics other than what's on the agenda for this evening?
No one. Anyone on Zoom? No. Is on Zoom. Public comments. Motion to close the public portion. >> So move. >> Second. >> All in favor? >> I. >> Okay. On to new business. Application of
Washington States Holding Holdings LLC for major soil permit at 76 Gorger Place block 1101.01 lot 5.03. Is the opera team here? Uh I'm uh good
evening uh Katherine Risen of the law firm of Wells Dorski and Leman on behalf of the applicant. >> Okay. So you're attorney. >> Yes. >> Okay. Okay. Just want to make sure. >> Yes. >> If not then we have to administer an oath. >> Yes. Understood. Um I we expected the applicant but um I believe we can
proceed. We have our engineering witness. So and I'm going to we can provide I believe anything that any uh questions we're going to have Mr. Vander testify. So, I'm just going to do a short opening and then hopefully we can get Mr. Vandervulk uh qualified and proceed that. >> Great. And uh just
>> uh you repeat your name. >> Sure. It's Katherine Raisin. R A Z I N. >> Thank you. >> Sure. >> And do you have a copy of the news report? >> I do. I was. Yes. >> Okay. Yes. >> Perfect. >> So, good evening. Thank you for having us. Um again, Katherine Risen of the law firm of Wells Dwork and Leman on behalf of the applicant Washington Estates
Holding LLC on at 76 Gorga Place block 11.01 lot 5.03 within the AAA zone. The applicant intends to construct a single family home, swimming pool, and related improvements on the property which is fully conforming with the ordinance. The
only reason that we're here this evening um is that um we're here tonight for a soil moving uh permit approval. The applicant was here previously for subdivision approval and this is in conformance with that continuing um approval process. Um we'd like to call
Taylor Tyler Vanderval to um proceed with engineering testimony on the matter. >> Okay. >> Mr. Vandervalt he's okay here couple weeks. >> I would do it anyway. Do it anyway.
Okay. Please swear to tell the truth. the whole truth and nothing but the truth. >> Yes, I do. >> Okay. Mr. Vander previously qualified. >> Yeah. Okay. >> Okay. So, we don't need you don't want me to go through his qualifications. >> No, because we went through it a couple weeks ago. >> Great. Okay. Mr. Vanderbulk, um can you
describe the site and um detail um the the history a little bit just in terms of the subdivision? >> Yeah, absolutely. Do we need a separate mic to >> I'm going to give it to you. >> Uh so I hope the board is all aware this uh site is part of the subdivision at
the extension of place. Uh this is yet another lot. Uh we did lot 102 last month. This is lot 5.03 uh which is right at the beginning of the extension located on the westerly side of the
extension. and the proposal for the residential development, the home, the swimming pool, and related improvements are all in between in conformance with the ordinance, but are separate from what we're here for this evening. >> Yes, that's correct. We're located in
the AAA district. Um the proposed house as well as the accessory structures, swimming pool, patio, driveway, etc. are all compliant with the zoning requirements. Uh we are here for a major soil moving application. Uh we're seeking that approval tonight.
>> And can you detail the soil movement numbers for us and for the board? >> Absolutely. So for the record, the plans that I'm referring to here last year buys November 11, 2025 should be the same ones that the board has. Uh sheet one covers the zoning
requirements, the general layout, grading, uh proposed grading for the site. She too provides additional sections and details regarding the soil movement. Uh the approval we're looking for tonight is uh for a total import of
2455 uh cubic yards to the site. So we'll be requiring to bring Phil to the property. Um the total soil movement for the application uh would amount to bear with me one
moment total so movement would be 3,000 I'm sorry I'm not seeing the number here movement 3,250 is the total uh fill required on site, >> but we have a net cut of on-site movement of 795 resulting in a net
import of 2455 cubic yards. >> And can you confirm that any soil being brought in for fill would meet any clean fill standards? Yeah, I think what we would stipulate too is certainly any soil being brought onto the site that's not from this subdivision uh would be tested and certified as clean as
testified to at the prior hearing. Lot 102 had a net export. Um so we'd be bringing soil from lot 102 to this lot 5.03. It's not enough to meet our full amount. That being said, there are other lots being developed in the same subdivision which are also having
export. So we anticipate further fill being brought from those lots. Uh but of course if anything comes from offsite u meaning outside of the subdivision we would stipulate to to having that tested and certified clean. >> And there's an area on the site that is um subjected to not being disturbed.
Correct. >> Yeah. So as part of the subdivision approval there was a 50 foot restricted area 50t wide. This is on the northerly side of the lot. Uh so as can be seen we're not proposing any disturbance within that area other than supplemental landscape. And so essentially we're
increasing um the buffer uh with additional plantings but we're not constructing anything or doing any clearing within that area. >> We received a report dated January 19th, 2026 from board engineer Paul Aelina. Correct. >> Yes. >> Have you reviewed that report? >> I have.
>> And as far as you understand, we reviewed we've satisfied all the comments that we received from the board engineer relative to the proposed soil movement application. Correct. >> Yes. There there are a couple of open technical items. Um, for example, one that I'm recalling off the top of my head is to have open grates on the dry
welds rather than closed lids so that it could receive surface runoff. Any of those open items we're willing to stipulate to to satisfying those. >> Okay. So, we can confirm compliance with the conditions referenced in that report including submission submission of any revised or updated plans. >> Correct.
>> Okay. Um, there are trees that are intended to be removed in connection with the development of the site. Correct. >> Yes, that is correct. Okay. Can you do you have um information on the um current amount of trees on site and how many are intended to be removed?
>> Yes. So, the ordinance does have um a schedule by which tree replacement is to take place. I believe that the supplemental survey that was prepared um showing all the remaining trees on site may not have been submitted to the
board. I know the engineer had received it and needs to prepare his report. Um, but if necessary, we'll submit these as a further exhibit to the boards that they can also see that document. >> Okay. So, I'd like that marked as exhibit A1 if possible. >> Sure.
>> Okay. And in one moment when I get back to the microphone, I'll explain Okay. So, what this is is that um the original plans were repaired based on asfield survey of the subdivision um which provided as built conditions of
the street and the grading etc. But it did not provide an updated uh tree location survey. So that's what this is. This is a supplemental survey prepared by Sulfus surveying uh locating trees uh that remain on the property as well as trees that were previously removed as
part of the the road construction. So based upon that survey, we were able to calculate our requirements for tree replacement uh for the application. And I will sum that up in one moment.
So all in all uh the property contains 125 trees. We are proposing we are proposing to remove um a total of 61 trees based upon the table
that's provided on sheet one of my plan set. And as required by the replacement schedule, which is determined by the size of those trees, we have a total requirement of 85 replacement trees. Um, now it's brought up in Mr. Eelene's
report that in addition to those 85 trees, there are actually a number of trees also required to be replaced as part of the subdivision plan. Uh, so that would be added to the 85 amount. So in which is 22. So in reality we have
a total of 107 trees that are required to be planted. Now we have provided a replacement plan uh which includes infilling some of the forested areas to the rear and to the north uh as well as planting shade trees
along the street and having some additional plantings along the southerntherly line uh for a total replacement of 85 which was our requirement based on the proposed removal today. Again, adding 22 to that, we'd get to 107. Now, Mr. Aelina brings up a good point. How
feasible is it to get 107 here? What we would stipulate, too, is certainly any amount of that 107 that we can't fit on the site, we would pay the alternative fee into the uh the tree fund at the town. Um, but determining that exact number likely needs to wait till we get
in the field to see what kind of existing canopy there is within those forested areas and how likely those trees would be to survive. So, our intent is to comply with the replacement on site and any amount that we fall short of that uh we would pay into the
tree fund. >> Thank you. Is there anything else with regard to our soil movement application that you'd like to address with the board at this point? >> I don't have any further direct testimony. >> Thank you. We're open to any questions
you may have. >> Great. Thank you, Paul. Can you go through your report and uh ask any questions which have not been answered as part of your report? >> If I could do before doing that if I could ask Mr. Vanderborg to describe the storm water management system for for
the benefit of the the public. >> Absolutely. The board. >> So the grading of this lot the entirety of the lot if you remember the other one we had a peak in the middle some was sloping at the road some sloping at the back. In this case everything's sloping west from the road. Um, so what we're
doing is we're collecting all the the runoff from our driveway, our roof areas, our cabana, uh, our pool patio areas. We're collecting all this runoff and bringing it into a subsurface drywall system in the rear in order to recharge that runoff. This has been designed for the 100red-year storm,
consistent with the original design of the subdivision application. uh unique to this property is that we're actually bordering one of the main uh storm water BMPs which happens to be located on block 1201 lot 1.06 fronting
on road. Um that system provides a connection point for drainage from this lot. So despite the fact that we are meeting our recharge requirement and our storage requirement uh for the proposed development, we're providing for a
direct overflow connection into that storm water system so that should there be an even larger storm event and a search charge from our system instead of flowing downhill flowing out of our system, we continue to keep it underground in the uh existing storm water system.
>> So I concur with Mr. Vandervok's uh testimony regarding the storm water management system uh sizing is proper um the overflow prevention was built into the original subdivision uh storm water management system which for that very
reason um another aspect that Mr. of Vanderville could speak about uh given the topography of the site, there are a number of retaining walls required on on this property. Could you just give an overview of the retaining wall construction, please?
>> Yes. So, this site is set up uh similar to the one that we talked about last month in that we're going to have a configuration with a walkout basement for this house. Uh because of the topography change across the site moving east to west uh we have our first floor on grade at the front and then as we
come out the basement in the rear a whole story below and that's where we have the location of the pool patio and the swimming pool. That swimming pool is set up with an infinity edge. So that will act as a retaining wall in and of itself uh with retaining walls coming both off the north and south end of that
swimming pool. And then after a separation of about nine feet uh we will have a second tier of retaining wall for lower lower level. So we have a two-tiered retaining wall system. Uh in total those walls
are approximately 13 ft on the lower wall and additional 9 ft on the upper wall. Uh so in com combination we're over 20 ft on these retaining walls. They have to be structurally designed. Those designs were submitted. I understand there's some technical comments to be sorted out
which we certainly agreed to do. >> So uh the technical comment that Mr. Vanbok is referring to is the need for full protection at top these walls which uh I'm certainly the the applicant and the uh engineer would agree that it is
required and and will be accommodated in the revised plans to to show that. Um, regarding the uh other comments in my uh report to the board, I believe Mr. Vandervolk has addressed them in in the proper fashion. Um,
that was a discussion that we had. We had a uh meeting on Monday where I discussed, you know, theoretically the plan show uh planting of of 85 replacement trees on the site. Uh I I
don't believe it's realistic that you would have that many trees surviving on on the property. So I suggested a a possible uh solution that may or may not work and I agree with Mr. Vanderborg that once the construction is completed
that that's really when you can tell. But uh what I thought was perhaps a a fair starting point as far as uh compromise goes was to uh replace the number of uh large trees which are 13 in
and greater which according to this plan are 19. Um, we would I would suggest that they be replaced on site at 1 one and then uh the 22 evergreens that were part of the original subdivision
approval be planted on the site and the uh nine uh asa rubs along the uh frontage of the property and the shade tree easement be provided. And then that would leave a uh a balance of a number
of trees that uh at $400 per unit would be approximate contribution to the township tree fund of 26,400. But as Mr. Vanderborg stated, if there's uh a lesser amount of trees that are able to be planted on site, that contribution would would be greater. So,
if if the board agrees with with that uh proposal or if you would like to see a minimum number of of trees planted on the site greater than the the 19 deciduous trees that I'm uh suggesting. Uh I'm sure the applicant is open to
that. So, that would in essence be a a waiver uh from the requirements of the uh tree planting uh tree replacement ordinance. Um, but he's complying with the provision that uh a fee be associated with any trees that are not
able to be planted on site. >> Well, go through the numbers one more time. 13 um large deciduous >> uh 19 not I'm saying >> seven rubs along the frontage, 22 evergreens and those seven and the 22
are per the approved subdivision drives. 19 tree removals are or 19 deciduous trees on the site are based on the larger trees that are being removed in order to construct the dwelling, the swimming pool and the retaining walls. Uh it should be noted that the the
majority of the site uh is is left undisturbed. So the existing tree cover along the the westerly limits of of the property uh approximately 50 to 70 ft uh according to the plan shall remain
undisturbed. So the the slope condition will will remain as is uh but there will be no negative impact from the storm water uh from the runoff from the improvements that are being constructed. Uh just some technical uh things. The
the height of the building is conforming at at 33 feet. The uh architectural drawings that were submitted as part of the application had an incorrect building height shown of 35 ft. Uh applicant is uh calculated the average grade pro average grade around the
perimeter of the proposed dwelling. uh that elevation is 2 uh 86.1 as compared to the proposed ridge elevation of 39 319.1 yields a uh conforming building height
of 33 ft. Uh typical with with the new construction, we request that a asbuilt of the uh ridge be provided uh when the roof framing is complete to confirm that the the building is where it should be heightwise. Um
so that that should be a condition of approval. Uh building sewer uh goes to the west on on this property. Uh the original subdivision uh improvements included a connection in an easement at
the rear of this property which this uh dwelling will be connected to. Um standard comment regarding the emergency generator. If it is in fact uh provided at a later time, they need to comply with the requirements of code section 580-1.1.
Uh some outside approvals required from the from the town police department uh for the route of travel, which as Mr. Vanderborg explained, most of the soil is going to be coming from within the uh subdivision itself. So really no no off-road, no off uh site uh impacts.
um tax assessor for the calculation of the development fee, uh construction official uh for the per building permit, zoning officer for the tree permit, and the tree removal permit. So, just uh word of caution that the trees need to
be flagged, identified in in the field as to which trees are being removed. If you visit the site today, you'll see that all of the trees are are marked. uh but that is simply the surveyor's tool that he used to indicate that he located
that tree. So all the trees that have uh paint on them are not necessarily being removed. So um should the board grant it that approval, you would need to come up with a different system to identify which trees are being removed and then
that would be uh reviewed in the field by my office as well as the the zoning officer to confirm that it conforms to the plan. That would uh conclude my report, Mr. Chair. >> Okay. >> Thank you, Lou. Uh before opening up to the board members, I do have one
question with with 85 trees being taken down. What is the plan to ensure that between the point that these trees are taken down to planting new trees if we have a storm mentioned the 100redyear
storm that we don't have all this dirt flowing down place. >> Right. Right. Uh so sheet three of our plan is a soil erosion sediment control plan. Um so before any disturbance on site those uh practices would have to be in place namely a silt fence
particularly surrounding especially the bottom of the site. Um and that sil fence gets buried into the ground so that nothing can slip under it if there was to be soil at that point. >> Okay. Thank you. >> Can I just make a quick clarification? It's only 61 trees that intend to be removed, right? Correct.
>> Oh yes. >> Okay. Not that I just I know and just so quickly just to just to respond really quickly to Mr. Aelina, we we would agree then to the the replacement plan detailed in his report as to the seven, the 22 and the 19 and then to the extent
that further replacement couldn't be accommodated, we would agree to stipulate to pay into the tree fund if that that is what we indicated if that seems reasonable. >> Okay. >> Okay. Thank you. I'll provide that the maximum of the 26,000 be reduced if you
put more trees on the site. >> Right. And I do I I read the ordinance as the sum of 350 per tree, but certainly if >> there was an amendment recently may not have the code book yet. It's 400. >> Got it. Thank you. I appreciate it. Okay. >> Okay. That concludes the testimony
>> for now. Yes. Thank you. >> Okay. Great. Thank you. Uh board members, any questions of the applicant or the engineer? Councilman. >> Yes. So the
I was seem to have like a concern about water and runoff and the retaining walls. So when you look at the retaining walls and the diagrams there are I guess we holes or on the
bottom uh you know how much discharge can you expect from that and should they be tied into the water retention pits or you know there's going to be this mass on the
western side of the property uh walls holding back you 18 ft. It sounds like uh they're going to be 18 ft high at some >> approximately. >> So, you know, there's going to be a mass of water behind that. Uh I'm assuming
it'll be handled through the uh the discharge, but you know, we're making an accommodation for water to run out. Should we capture that and tie it into something? >> Yeah. So, this case is a little different in the fact that this is all being built as Phil, right? So, you're
certainly not going to have a groundwater situation coming out of those holes. It's really relieving any water that falls behind those walls and then can release from behind the walls. But when you look at our plan and our in our drainage proposed, um the reality is
the the only water you're looking at is the very small space between the walls and the small grass area to the south and west of the Cambana. Otherwise, uh the entire pool patio and all the roof areas are being collected through the drainage system. So, none of that
surface water is actually making it to the walls. So, it ends up being a very small amount. >> And would that be the same for water on the eastern side and more specifically run off of the driveway? It looks like the
driveway angles back into the sort of sort of behind the house. >> So, the driveway uh pitches to the southwest corner of the driveway where we it's all going to be curbed uh and then collected in in a catch basin uh and then piped to the storm water
system. So, there shouldn't be any runoff from the driveway over those retaining walls. >> Yes. Yes. So I agree with Mr. Vendok's testimony. Uh he did explain the the design properly. Uh in connection with these retaining walls, there is a
minimum of of 12 in of clean stone behind the walls uh in order to allow proper drainage. The plans do depict weak holes, but typically you're not going to use the the weak holes if you have the ability to tie
into a a system such as what is here. So, that would be something we would handle during construction. Um, I would recommend that a base drain be installed at at the lower limits of the wall and that base drain be tied in into the uh
storm water management system, the drywall system. Um, but I do agree with Mr. Vanderborg's uh uh approximation of the volume. It's it's a negligible amount. Paul, I I have one question
and again I want to make sure that please correct me if I'm wrong, but >> didn't this subdivision also have a a pump pumping station? >> No, >> it did. >> That would be Viviano for is what you're thinking of.
>> Okay. This is all storm order gravity going from the upper limits of Gorg Place down to eventually winds up in in the county system. um in Mus Road. >> Okay. Thank you. Any further questions?
>> I just have one thing I want to clarify. So, we had discussed the aotment of money. I think it was 26,000 to potentially go down uh if we decide to not add trees, right? >> We we don't decide, >> right? If they were unable to, right,
there's a way that they could go down. Is there a way for it to possibly go up? Let's say in example, if a tree were to fall down, uh we talked about possibly uh if they don't survive, I don't know how long like what's the amount of time before we would have to possibly replace
one of those. Uh does that >> well there is a performance guarantee built into the soil movement ordinance. So there would be a time frame after which uh if the trees did not survive, they would need to be replaced. But uh
>> is it required to be replaced or can they just add to the fund at that point? I'm I'm certain additional monies could be uh contributed to to the town of Pundit if that were you know the desire of the
board. Okay. >> Okay. Any further questions? None. Okay. Do I have a motion to open open the public comments? >> So move. >> Second. >> All in favor? >> I
>> I. Anyone in the audience would like to address this application, >> please state your name. >> Hi, Julie Humper. I'm at 41 Gorger Place. Um, thank you for allowing us to speak this evening. I just have some questions about the the trees and the
original subdivision. I've been living in the township in my home for over 30 years and um us and the Lenos we you know we were here when the original subdivision went through and the promise about making sure that the property was green and that the trees would be
maintained because when we moved in it was a beautiful wooded area and it's not quite the same now. So you know my question is about the trees do we have to build on every piece of the property? thought the whole reason why we were
trying to keep those trees was so that we weren't building on every segment of the property and so what else can be done to be able to protect what we were promised as res long-term residents of the town and again you know I appreciate that the money will go to the town but
it's not protecting what was originally promised to us you know and you know that's part one I'll let I'll let you answer but I do have another question or two >> yeah thank Thank you. Uh, respect your concern. I I think it's important to note here that for the northerly and
westerly sides of this project, which is, you know, bordering existing developments not part of this subdivision, we're leaving substantial buffers undisturbed and in fact, uh, increasing the density of those buffers by planting as we're able to. So, we're talking about 50 feet to the northerly
side and we're not even going anywhere past our 50ft rear yard setback on the westerly side. So, we're fully surrounded uh by 50 ft of buffer other than the Lum stormware system in the corner here uh to the west and to the north.
>> But again, the question really is to the committee because again, the promise was made to to us as the residents of the of the current properties. >> I do not recall the promise. Well, it was in the
original subdivision. >> Paul, you have a recollection of >> Yes. So, what the resident is speaking of is is this plan. So, those plantings will happen. So, on this property, that
plan showed 22 uh evergreen trees which the applicant will be maintaining. shows the seven uh asa rub runs across the street uh street frontage and then one, two, three, four, six other deciduous
trees on this property. So that's what I'm telling the applicant minimally needs to happen plus whatever is necessary in order to to build the home on this property. So
overall once these lots are developed this plan which is the overall subdivision plan planting requirement will be incorporated into the overall subdivision. So if there's not more trees on this lot, there will be elsewhere to >> correct >> to to count.
>> Or conversely, if there just is not physically enough space, then they would have the ability under our ordinance to make a contribution. Okay. And um can you tell us a little bit about how they're going to fell the
trees? Because when the street went in a couple of years ago, we witnessed some very dangerous situations where people were fell in the trees. They were not rigged. They were not hard, they were not wearing hard hats. It was very concerning to, you know, to watch and to
see what was going on. And um just want to make note of it and maybe you should make sure somebody is aware of how that's going to actually happen. So if I understand you correctly, there was safety slash OSHA in your opinion.
>> I work in the insurance industry and um yes, there was definitely safety concerns. >> Okay. So uh the applicant do you want? >> We would we have no issue complying with any con construction requirements of the town, any safety requirements. Certainly
we would agree to comply with anything that's required in that regard. >> And what is your plan to enforce that? I I can speak to that but absolut sure yes absolutely and I just want to make note also that since we've I think we just it indicated that we would to Mr. Aelina's point we would agree to plant
those seven and the 22 and the 19 which were I think is is actually over what was initially required as part of the initial um an overall subdivision plan. So that will be as part of this lot plus whatever else can be accommodated on the
property. >> Got it. Thank Thank you. and Paul one further question. So, respect to I'm sorry, I forgot your name. >> Julie Halper, >> Mr. Hopper, Mrs. Hopper's uh comment around trees, it is your role, all
right, or your firm's role to ensure that the the landscape plan for the original subdivision is followed through. Correct. >> Correct. >> Okay. Thank you. And then I can you help me with the math of how many trucks are
going to be coming up and down the street with the soil >> realistically past your house? Zero. Because it's coming from the first lot is is at the end of the culde-sac. So the majority of the soil is coming from that site to this site which is across
the street from your property or from Max's uh property. So, >> so I thought they said that there's going to be soil coming in from outside >> possibly. So then >> a minimal amount. >> The goal is certainly not to because that's additional expense to the
applicant, right? He wants to use soil as he can from this development and just based on the other projects that we're doing these lots, it looks like we have the available soil. But we were stipulating to the clean fill in this scenario that that doesn't happen. But
again, it's not anticipated. We're going to do well in our effort not to pull from elsewhere again because that would just be additional expense to us. >> And just to be clear, there will be uh outside sources of uh crush stone required for the construction that will
come in via dump truck. Um I'm going to guesstimate somewhere around the number of 50 something like that, you know, over months. It's not like you're going to see 50 dump trucks in in in one day. Um
there there were some mass movements when they were moving the uh large stock piles off site. You did see a number of trucks by but this type of construction is staged over a year basically. So
>> Okay. And I'm sorry. >> Yeah. I was going to on that same topic, Mr. Vanful, you're assuming, you're making the assumption that all of the subdivision properties will be sold and the construction would occur concurrently, correct? But what happens
if they're not constructed concurrently? Then there is a potential that dirt will need to be imported into that property. Correct. >> Yeah. So certainly at least 75% or so of this uh fill required is going to come
from 102 which is also owned by the same applicant and his intent on both these lots is to move forward as quickly as possible. >> The other remainder would come potentially from another lot. The application I think probably coming in before you next month um from another
owner. Again we don't control that activity but moving forward with the application I would assume next step is construction. But yes, there's a possibility there could be have to be outside sources >> because Paul's report on page five or 14
number five that proposed input volume of 715 cubic yard right that is a possibility. Can you give us a a sense of how many trucks that is if you have to import 750 715 cubic yards?
Sorry, it's not head math. One second. >> Yes, somewhere shy of 50 truckloads. 50 trucks. >> Yeah, 40 45 maybe approximately. Okay. And with with those many those trucks, does the applicant uh agree to abide by
coordinating with the police department in addition to >> Yes. in terms of hours and routes and >> streets clean. >> Yep. Yes. >> Um just one other question. Um and I'm not sure if you're aware of this. I know Mr. Adelina is aware of when the street
was going through, so it's not necessarily particular about this lot, but the the building that's actually going on, the Gorga extension. Um what we experienced during the street um being expanded was um a lot of cars
parking in the culde-sac um equipment left out without being properly marked so that when you were coming there was um a loader at the end of Gorga Place and when you're coming around that blind turn it was not marked at night and it was extremely dangerous and if we have
an icy street and something is there that's even more dangerous. The thing that was very concerning to me, again, I work in the insurance industry and the culde-sac often was loaded with cars and if there's a need for an emergency vehicle, it cannot get in there. And
there was one night when a fire truck came up the street because there was work being done in the culde-sac because there was gas line that was hit and the water company was there and PSEG was there and the fire truck could not get up into the street. So, I'm just asking
that there's some precautions made for the access for emergency vehicles to the homes that are there. Um, you know, it was quite a dangerous and uncomfortable situation for many of us. >> Great. And and Mr. Mayor, correct me if I'm wrong, but uh Mrs. Hopper has the
ability to call to the call to the police department. >> Absolutely. Yes. >> And and you know, >> we'll also tell them to, you know, drive by with a few extra patrols. >> Yeah. I mean, I don't want to be that neighbor, but I, you know, I want you to be aware that this is going on. It's not it's not it's a safety concern for for
all of us. And when one of the fire trucks came up, you know, he's like, I'd get out of your house cuz it could blow at any time. And I'm, you know, that's that's very alarming. Okay. And you know that the person that was driving the fire truck, this is what they're saying
to me, okay? And it's very alarming. And when I have called the police or asked, I have not, you know, when I've been home and asked, you know, they feel like, you know, you're overreacting, but it's it's very concerning. My driver gets blocked by everything that's going
on in the cult. >> Okay. I I'll certainly let them be aware of it. >> Okay. I appreciate that. Thank you. >> And you can also call our town administrator who is here in this in this building 9 to5 earlier. 8 to 5. It it would be ideal if
all the equipment is on the new extension where the the building is occurring rather than down further down the street. >> Okay. >> Did you have some >> Thank you very much. I appreciate your >> Anyone else would like to address the
the board. >> Please state your name. >> Wood Max 77 Gordon. Thank you for allowing us to have this opportunity to speak. Uh so to follow up on Miss Halpern's concerns, I have the similar concerns since my house is directly
facing this construction site. Uh several things that I have called uh to action but haven't been done. The maintenance of the lot uh while it's under construction. Um I paid quite a substantial amount. Not sure if each one
of you pay for fall cleanup and I understand that it is 10 acres of vacant land. However, the land directly in front of me has not been maintained. Um so I will get somebody to do my leaves. Next next night the leaves have returned
because the property in front of me all of the leaves have been undone. Um you know we have all have decent homes but the the maintenance of the property that grass is untenable uh hasn't been mowed
uh in several several months. So creating once I consider eyes sore towards my home having to face this. Um during construction last year um I tried to work with uh the the developer but it
just seems like we we didn't have the same uh opinion of how my home should look during a construction period. A fence went up, not a very nice fence. um you know
placed another fence on on the on the property um and and then the construction literally ran through my house cuz I am at the end of the culde-sac at least I was at the end of the culdesac. So, some of the things that I will concur with Miss Halpern,
her her concerns. First, I would love to have a city ordinance in terms of office hour I mean construction hours. No construction on on the weekends if possible. Construction should not take place before 7 a.m. and should not take
place after I would say 5:00 pm would be a reasonable uh uh ask. Uh in terms of maintenance of the property during construction, 50 trucks, yes, I understand that. But as we talked about construction vehicles, several
construction vehicles were left in front of my home. Dump trucks, pickup trucks, back holes. Um, you know, the the right now there is a a divider sitting in front of my house that's full of graffiti. Um, once again, I pay millions
of dollars for my home. I don't think I should have to live in a construction site, which I have been living in for probably two plus years now with not having any relief of of any of sort to have this opportunity to speak now. So,
I just I will I will start with that. Great. Thank you. Uh first point, uh Mr. Mayor, Councilman, I believe we have an ordinance around construction. >> It's it's more covered under the noise ordinance, I believe. And I think the
noise ordinance does tie into the hours that you just specified from like 7 in the morning till either 5, 6, or maybe 7 in the evening. Um so it's it's anticipated the noise ordinance covers construction noise also. Um, so if they're starting before 7 or after 5 or
6, uh, I forget the exact hour in the afternoon that it ends, uh, they would be in violation of that, you can call the police department and they'll come up and ask them to please stop. >> Okay. >> Yeah. In terms of maintenance of the
site, um at what point do um our property maintenance sort of uh regulations kick in? Uh you know, if there's an issue with
uh you know, if it's a undisturbed for forested area, I'm assuming you can't force them to mow that type of property. But once it's subdivided and work starts, is there an expectation that they should be
following property maintenance? And is it something that the property maintenance officer can review? >> I'm going to answer your question with a question to Paul. Paul, while the construction's going on, does that fall under you and or the zoning officer or would it be code enforcement?
>> Actually, both. and and there was uh a complaint during construction that was addressed uh by the applicant. Uh so the property maintenance officer did go out and observe the the site. Okay.
>> Which there was a period of time where the the grass was clearly overgrown needed needed to be maintained. The applicant was advised by the property maintenance officer to take care of it. He did. So, um I think he realizes now
that he needs to to take steps uh to maintain the the lawn areas along the roadway as well as on the uh lots through which the easement uh the sewer and drain easements go down in that that
area is is all along basically. I don't want to speak for the applicant, but I would hope that they'll heed your comments and work with you in the future. Uh, you know, you're talking some very high-end properties here, and I would hope that they would, you know, respect yours and, you know, so if if
there are any issues, you can reach out to my office in the future. I'm happy to get involved if needed. >> I understand that. Thank you so much for that. um in terms of maintenance and and acceptable like my home once again faces
this construction for now if this construction takes two years am I going to be looking at a fence of any design
and just you know like basically a hole is there any time frame of which We we at point I don't have to look at such construction or or or destruction of property falling of trees
construction vehicles going in front of my house staying in front of my house like this is if you can imagine living in front of a construction site for three plus years is just it's it's untenable sometimes. Um, I don't know
all the answers to those questions because they're very specific and uh but I'm happy to find out and you know work with Paul and code enforcement and zoning to make sure that you know everything is going as as it should be. Paul, fair fair statement.
>> Yes. and and I would assume that it's in the builder's uh best interest and most likely contractually obligated to deliver this home by a date certain once he gets the permits typically a year or
thereabouts. So, you know, I I don't think you're looking at two years. Uh that wouldn't really make sense for >> two years already. Well, clearly, but that's this is a process that >> and once again, I I I I apologize for my
tone, but if you can imagine coming home for the last two plus years of dealing with construction, unfinished construction with a promise, you know, I I believe it was I'm sure this Miss Barado, am I am I correct? >> Um um no, I'm My name is Katherine
Raisin. >> I'm sorry. But Miss Barado, her her father >> started the development several years before we even got there. And it was promises variances were made and here we are
2026 and this process probably started >> way before then. >> Way before then. Right? So, if you can imagine, you you you move into a neighborhood and you think, "Ah, I'm going to call this act. Everything's going to be beautiful, quiet neighborhood, everything's going to be
nice, but it's not." And now we're looking at, who knows? No, no disrespect to the the the owner, the developer, but these are financial times that are uncertain. Is there a limit of which we have to go through this before we have
to say, "Okay, you know what? this is not going to happen and and we we we put this to bed or something. I don't know. I don't know. But for me to live on construction for the next five plus years, um I think it's just unreasonable unless somehow we are compensated for
for such such actions. >> Counselor, the applicant. >> Well, I would like to address I would like to address the fact that as Mr. Aelina said this, you know, there's a process. So in addition to the initial application we we have to go through which is for the overall subdivision you know the applicant has to come back and
go through individual soil movement you know permits for each um parcel. So >> sure I can call you up if you would like to address it. Um in addition um once I would I I haven't read the particular permit requirements for for each for the
town but typically there are time periods built in. So certainly the applicant is going to comply with whatever requirements are built into obtaining whatever permits they need and so those are that the applicant will be subject to doing so. Um and you know but
we're continuing in the process that we've had to comply with and it's an ongoing process. It's not like we can just pull permits right after we got the subdivision approval. Um with that I would like the applicant would like to speak. I would like to call in if you'd like to address your comments that might be more helpful. Could you please state
your name? >> Shared Alar. >> Podium, please. Thank you. >> Mr. Alar, can you just describe your um relationship to the property, please? >> I am the managing partner for the company that owns the uh the
subdivision. >> Okay. So, you're fully familiar with the application process that has proceeded so far? >> Yes. >> Okay. And you've heard the comments of M. It's Mr. Mack. >> Mac. >> Thank you. Okay. Do you want to provide a response with regard to the timing of this process?
>> Normally I would don't like to respond to these kind of question. It make it sound like it's a fight. But I just there's some facts I'd like to stress and it's not against Mac and I talk all the time and whatever he asks for that is reasonable is being done.
Just want to point couple of things that's matter of fact so the board would know. Number one, when Matt bought the property from Mr. Colorado, he signed an easement with an agreement for this
construction to happen. And when when we started this process, he tried everything to stop this project and hire attorneys and because he signed Mr. Brad was smart enough to before he selling the land, he made him sign an actual
easement agreement that this construction will take place and will be like this and he signed on the plan. So, it's not no surprise to him or not surprise to anybody that this is this is happening. That's number one. Number two, um Mac talks about we built a
fence. There was an old fence on the property that veered 20 20 almost 15 ft into the neighbor's property. So, I spoke to him several times, "This fence is an old fence. I'm going to get you a new fence. We'll put it on the line." He
said, "No, you cannot touch the fence. It's on my property." And I asked him, "Can we do it several times?" And he made a big deal about it. So I when I sold this land to uh Mr. Batan, it is his property. He put a
new fence on the property line like normal and he had a permit for it from the building department. It was approved and he installed the fence. Nobody is going doing anything illegal or wrong or incorrupt. Is some
over-the-top requirement that is not even legal that we we accommodate every day with all the neighbors. I actually tried to call some of the neighbors by phone before this meeting so we see what they want to give it to them so
everybody be happy. But we do everything we can regarding the cars that parked in the culdeac. I he is absolutely correct. This happened before the road was cut. Now the road is cut
and the road is paved. There's absolutely no need and I don't think it happened for the past maybe 9 months that anybody parked on the on the culdeac because you have a nicely paved road inside and nobody's going to park outside and walk all the
way down to the road. So that probably did happen. I agree. But it it's not happening now because there is no need to happen regarding the construction the construction equipment and the gas lines. So in order
to have no problem we actually hired Violia the water company to do their own water line. So the construction that happened in the culdeac happened by Violia which is the water company. I have no control over what what Violia does. The gas line
was done by PCNG. PCNG is the one who cut the gas line and the one who patched it and the one who was working on it was not under my control. The comment that was made earlier regarding the trees uh being uh people
being unsafe. I can assure you and Mr. Aelina can confirm it. Every single day Mr. as a stop by the site because it's close to his home and his way to work and he can mention we don't do anything illegal. We don't do anything that's a hazard. We have safety people. We have
engineers who are construction manager. It's it's a a welloiled machine that does this every day. We do this every single day. Uh normally, again, I apologize. Normally, I don't really answer these questions. I just let it be and people vent. But it's
just I had to say a couple things. And if you guys have any questions for me, I'll be glad to answer. >> No, thank you. >> Questions? >> What is the build timeline once the once the if it's approved this evening and
permits are uh issued? What would be the build time? >> Some fairly large houses. It's close, this this particular house is close to 9,000 including 9,000 ft including the finished basement.
We are planning on getting this done once we have the building permit in less than 10 months. It should be all completed and and and and this guys these going to be the nicest home there is. These homes are magnificent. It's going to really raise
the value of the town. The town will be very proud of these homes that we're building and you guys going to see this one start. >> Thank you. I would just like to address uh it Mr. Mack. So um you know I
sympathize with you uh I don't know if you travel on Vanburg but just I guess it's south of the flashing light there you will see a lot that is uh surrounded by
uh green fence. Uh it's a double lot. I live right behind that's my backyard. So I've looked at that fence and that empty lot for a number of years. I sympathize with you and you know as a
representative on the council you know uh I'll look into uh what we can do to ensure that these construction sites do move forward in a uh timely manner. Uh but there is a process. So, you know,
it's a balancing act, but I have I I sympathize with you and what you and your neighbors are looking at. >> Thank you, Mr. Councilman. Uh, so the the fence, which he was talking about, that's not what fence I was talking
about. I'm talking about when they first went through the culdesac and they they drilled a road. They pulled up a temporary like you'd have a green fence, a fence with nice covering so you can
barely see what's on the other side. I had a chain fence that you can see through. It was just shoddily put up temporarily, but it stayed for weeks. You know, I'm assuming if this project,
once again, no disrespect, love that we're going to be building beautiful houses that everybody here can be part of that could possibly raise the value. But we're talking just for this one home, 10 months, just for one home that's going to be facing my property that I'm going have
to look at construction. There's seven other homes that have to be built in that cold that haven't even been started. Permits haven't even been pulled. We're not even close to any sign of finishing. So I'm looking at on my
estimation in this economy maybe another five years before the culdeac is finally fully finished. Everybody's made whole. Every house is built and it's beautiful. To me, that's not what I signed up for.
I signed an easement. Yes, I knew there were other homes coming in. But as I told the the developer and the previous developer, in this economy, you're not going to sell houses, 9,000 foot houses, $2 million homes with mortgage rates
being where they are for years. So, you're storming a project that most likely you're never going to finish. And that's why the previous developer, he had the vision of selling these lots and it's going to get done and and it didn't get done and eventually sold. The same
developer has that vision. He's going to be living on this property, but he hasn't even built his own home on this property yet until he gets money from the other properties that he expects to sell. We're talking years. So, >> Mr. Mac, sorry.
>> No, no. Again, I appreciate appreciate your comments. Uh I think at this point the recommendation of as you heard from the mayor and the councilman is that if you believe there's any type of unsafe
actions taking place or you see as as you mentioned earlier construction equipment fences you know I'm sorry I forgot your name >> Sharif. >> Share Mr. Sharief you speak to him and if he doesn't rectify the issue to your satisfaction
then you need to go through the process of calling town administrator coding coding uh uh official code officer in town and they will they will help you rectify the issue. >> Thank you Mr. Chairman. One last comment
and I'll be brief and I apologize for my passion for this issue. Uh the last thing is lighting. All through Gorda, there's lighting provided by the town along the street. The lighting ends on his property. After
his property, there is no more town lighting provided in that entire culdesac. I would like to have that possibly addressed as well. >> Mr. Mayor, Paul, comments on that? I mean, I I don't recall the original
plan. Paul, do you have it by any chance or >> I I don't have that with me. Uh my recollection is that they did not uh propose street lighting at the time. >> If that's something that uh
the town would would want to see, um you know, there is a public service charge to the municipality per street light. So obviously that's something the governing body would have to uh agree to >> and maybe we can work with the applicant if you're willing to put up maybe a few
more lights for safety and security. Uh we we'll be happy to pay the monthly charge, but I imagine you have very nice street lights probably and if we put something in, it's not going to be the prettiest cuz we're going to do you know something that is, you know, is lawful,
but you know, we can't match what your design is. So maybe that's something we can look at together. >> Thank you, Mr. Mayor. >> M Mr. Mac, I'd like to say you apologized a couple times for your tone. I'd love to work with you every day if this is the worst you get as far as a tone.
You know, and everyone who has spoken so far, everyone's being very respectful. Um, and you know, I hope these things can be worked out amongst you, but if you're not, that's what we're here for. So please don't hesitate to reach out, you know, either one of you. >> Thank you, Mr. Mayor. >> Of course.
Okay. Any other comments from the uh public? Anyone on Zoom? >> Okay. Do I have a motion to close the public comments? >> So moved. >> Second. >> All in favor?
>> I Okay. Do I have a motion to approve this application? >> Motion. >> Do I have a second? >> A second. >> Okay. Roll call. Let me just ask Paul a question. Paul, you mentioned um a base
drain at the lower limits of the wall. Is that what I is that? >> Yes, it's reflected on the plan. It just shows the outlet being a wee pole, but rather than weepoles, uh you just extend the piping to the storm water management system. It's
>> so it's part of the plan now. It doesn't have to >> I mean it's it's something that's typically handled during construction. So it's six of one, half a dozen of another. he has the ability to tie into that system. So definitely recommend that. Yeah. >> Okay. Thanks.
>> Great. >> Mr. Carol, >> yes. >> Mr. Pledo, >> yes. >> Mr. Tulle, >> yes. >> Mr. Wansky, >> yes. >> Councilman Alman, >> yes. >> Mayor Kamari, >> yes. >> Chairman Sabino, >> yes.
>> Okay. Application is approved. Thank you for taking your time. >> Thank you, gentlemen. >> Thank you. >> Okay. On to uh old business. >> Thank you, guys. Resolution PB26-08
to approve the application of RNS Prime Properties for 680 Kinley Avenue block 3103 block 1-0 O2 for demolition major soil movement and tree removal. Do I have a motion to approve?
>> So move second. Second >> roll call. >> Mr. Carol, >> yes. >> Mr. Pledo, >> yes. >> Mr. Tulle, >> yes. >> Councilman Alman,
>> yes. >> Mayor Kamari, >> yes. >> Chairman Tino, >> yes. >> Okay. Resolution 26-09 to approve the application of RNS Prime Properties for 683 Pasc Road, block
3103, block 1.01 Capital one for make a soil movement. We have a motion to approve. >> I just had a quick question for Paul. I sent you an email um page six of your report. There were two different fees. If you look at number eight, I have it
in front of me before we show it to you, but correct fee is 1309. Uh you have 1309 also 959. Looks like it just got left in there by mistake. >> I I didn't see the email. Oh, let me go ahead. Thank you. We'll see you again, right?
>> Yeah. >> I'll have to see what I get. I don't I don't >> That's okay. 9,000 ft. >> Okay. Uh my house. >> Do I have a motion to approve PB26-09? >> So move.
>> Second. >> Second. >> Spoke. >> Mr. Carol. >> Yes. >> Mr. Fledo. Yes, >> Mr. Tulle. >> Yes, >> Councilman Alman. >> Yes, >> Mayor Komari. >> Yes, >> Chairman Sino. >> Yes.
>> Okay. No minutes for this meeting. Uh before we go into close session, uh any board member have any issues, thoughts, epiphies, comments? I think I agree with the street line moving up the street. Sorry. I said I
think I agree with the street light moving up the street, but I know that's you're not there, right? At this point, >> that would be part of the subdivision. It's not on there. We're not obligated. >> Yeah. No. Right. >> Okay. Uh one topic that uh Grace brought
up to my attention that we should discuss as part of this board meeting. But Grace, I'll turn over to you. So during co we started posting all of the application documents on the website since people uh you know were not coming in and um we've continued to do that as
a courtesy to the residents and we do it now. Um it's we become aware that there is um a pattern of somebody mining the information that's on the website combined with the public notice information and are sending out scam
emails to applicants requesting sending it an invoice requesting payment via wire transfer. Um, I talked to our town administrator about, you know, just the security of having everything up there, including floor plans, um, things like
that. And he suggested that, you know, um, I talk to you guys and to get a read on what your feeling is about, you know, what should be posted, what should not be posted in terms of like security. So to pro provide a little bit of
context up until co we never put all the documents planned >> right people had to come in >> to come into the planning office >> to view the application documents. Yeah. >> So, because we now have all this
information on the township uh website, >> someone has gone in there, looks at the information because remember has all the plans and they know the address, the people who own the property and they're sending out fake invoices on behalf of the town, right?
>> Yes. >> Township letterhead saying you owe X dollars, >> right? And Grace has been getting calls saying, "Hey, >> we had a check for you. >> We had one incident in uh December. It was just one incident. And uh over the
past two days, I've heard from three people who've gotten this email, this fishing email. >> So, it's kind of now a thing. And I and just in talking to other um people that I know who work in this field, a lot of towns, they're getting the same kind of
scam emails. So this is now becoming a common standard. >> So speaking to our town administrator, our system was not hacked. >> Is there someone manually going in to the town's website page and just getting
this information? So that was my concern was that our township servers were hacked. Wasn't the case manually going in and upping all this information. So the question at hand is do we continue including all this documentation on the
town's website or is there possible that go forward policy is if you want to see an application you got to come to the planning board office to an office hours to review the application. I I would I would agree with that. I think in light
of this this issue, but I would add one thing. I I personally like electronic documents so I could peruse >> well hopefully my boss is not wearing at my work the drones and whatnot. >> Yeah.
>> And I find it very helpful looking at these these. So if the board members could get the electronic copy >> and everybody else has to come in, you know, that might be >> is there a way that we could make it an electronic copy available to anybody who
wants it upon request and then we could have a log of who actually took >> the documents. Yeah, I mean these might be some larger files. Um, we could almost maybe make them part of an oper request that the clerk can fulfill and
send it to them electronically, but I don't know if they lend because of file sizes. Uh, you know, Vladimir Paul, you may have a better understand. >> No, Mr. Mayor, I I agree with you. I think the open request I do that for New York State, they have such a thing. When I do that for for whatever site I'm
working on, my name is logged. Everything's logged. They know who's kept the information. So >> Mhm. Yeah. >> But that's that's a good point. >> Grace, does has the zoning board discussed this yet? Do they have the same type of issue or is it more planning? >> They are going to discuss it, but so far the issue's only been with planning
board applicants. >> Okay. >> But we are going to have >> How often are how often is this happening or like I guess how often do people come and look at these plans? like is it >> uh I rarely get someone come in the office and look at the plans, but I will occasionally, you know, get the ball
from somebody about, you know, plans, you know, looking at plans on the website. >> Yeah. Because I I would say it's almost a waste to print out x amount of copies of something that no one's really going to pick up >> and then >> Well, they can't take it with them. They can come in and view
>> what we have, >> but it's not like they can take a copy home with them. In terms of hard copies, >> well, they can, but they'd have to pay for it, though. >> They would have to open request and pay for it if they wanted to take a hard copy. >> Yeah. My point of view is again, I've been on this board now going on 16
years. >> Don't tell us you're trouble. >> Yeah. Exactly. But my my point of view is that I like to go back to the old practice that if an if someone wants to do an application to come to the office because I have
Grace and Grace is already already overloaded with work and now to have her and remember Grace only works I think three days a week. I'm in the office two days a week, but I want my own >> would have administrative burden on grace trying to keep logs and again
we've tried logs in the past and >> so it doesn't work. So my point of view is we go back to the old practice of hey if you want to review the application you come to the office. >> But how how would that work when the
office is closed two days a week? you know uh you know we have to balance the rights of the public to view this verse the you know the privacy of the applicant
and you know a third leg is you know the accessibility so uh you know it's great you know some we have people who work in the city you know uh commuting you know
We don't have I don't think we have hours at 6:00 in the morning or 8 at night. So, I know there's, you know, we have to balance all of this. Yeah. I I I don't know if pulling everything off uh
you know I I guess transparency is the wrong word because I don't think we're trying to be non-transparent but I think that the availability uh of the information is beneficial >> can someone else get access on this two
days >> cana yeah ranata could um yeah Yeah, it still be 9 to5 five days a week. >> I think it's a mistake to put on on the website because town gets sued. You're putting building plans >> and what do thieves need when they break
into uh things like museums and >> what they need building plans. >> I think it was an accommodation. I'm positive. I'm pretty sure the uh land use law does not require it. It requires it to be present at Burl Hall. So I
think it's an accommodation that we should end at this point. Yep. >> Someone really wants to see it electronically, we can address that on a case by case basis. >> You know, someone says, "Look, I can't get there 9 to5." >> Lou, do you happen to know the uh Oprah requirements well enough? Like even if
we post them and someone asks, do can we just direct them to the website or do we have to actually supply them with the plans like in a PDF form? >> I think if they're public, >> yeah, that that's where I'm headed. have to, you know, we could send them.
>> But if now we're going to remove them from being public, we can't stop people from opering them. >> Oh, no. Of course not. >> Right. You got to get a purpose for what you want them for. So, if it's somebody that's not in the neighborhood or, >> you know, sometimes you'll have an objector, you're going to have an
attorney. The attorney wants them. >> Yeah. They have a right to get them. >> Because again, with with Ranata being Mayan Mark's assistant, uh, you know, she's quite busy. also she may not have time for a walk-in and you know to be readily available to accommodate that
person. >> So I'm now located in the building department and there is someone there >> every day, >> right? >> Yeah. >> You know I can I keep I keep the plans in a very conspicuous spot. >> I mean I can coordinate with him on those days. >> Yeah. And and do we owe people the
walk-in ability or can we say we're happy to do it but you have to make an appointment? You know, the notices I always see say, you know, available, you know, 9 to 4:30. It doesn't say, >> but could we say available 3 days a week, 9 to 4:30? >> I don't think so.
>> Okay. >> No. No. No. I think don't think you have to. I think that's what you said. >> I mean, unless we get something crazy in like I I I don't think our website person historically can tell us how many people are clicking on these plans. Um,
but you know, safety has to come first with a balance of make, as Councilman Alman says, making it available to the public. >> Well, they they could also be redacted, right? You could only do show the site plan and maybe the elevation for the architectural front of the house and that's it.
>> That's not the whole thing. Somebody who wants to see the plans has right to see the plans. >> Well, they didn't. They should come into the >> Well, that's what I'm saying. So, they have a committee anyway. Sorry. Okay. So, let's Grace, you want to maybe get Jeff
the >> No, the zoning board. Well, let me take a step back. >> So, do we all agree that this information will no longer be put on the website? >> Okay. >> No. >> Okay. You on records? No.
>> Thank you. >> Can I say yes or mic? >> Yeah. I think I think it should be removed. >> Mr. Mayor, >> yes. Based on what it's leading to, >> George. >> Yes. Because of the situation right now. >> Um. Yes. >> Yes. >> Bill. Vader.
>> Yes. As long as I can get an electronic bill. >> I'll I'll see if we can if we can still I can still scan it. >> Well, if it could be emailed, too. However, >> yeah. >> Yeah. I I mean I can still get the electronic copies >> because every time I send the plans in,
I know Paul could attest, I have to give electronic copies, I have to give printed copies, and I'm sure we ask for electronic copies as well, right? Do you Paul >> as far as what >> the the drawings that we get? These
drawings, you get them electronically as well, right? Not just >> not just physically. Yes. >> Yes. >> Yeah. So, so they they're already providing electronic copies. >> I mean, if I'm getting electronic copies, I mean, I'm okay trying to go to the root of I mean, if it's okay people
requesting it. >> Well, I think the point is there's too much information in here that we don't want everybody to see. >> Yeah. >> Okay. >> Exactly. >> And if they want to see everything, they should come into the office to see. This way, they can't >> easily copy it. It's it's it's more work for them to come out here than break
things off. I mean, even if this is a stop gap solution, yeah, we'll continue to look to see what else we can do. But if it's as much of an issue as you're saying right now, you know, we can't take the chance with, you know, what's going on. >> Risk to the town, right? Like like Lou
mentioned, >> yeah, >> talent could be sued, >> right? Forget the the invoices going out. Could be worse. >> Give a give a thief for >> Yes. >> I made that point to Mark today. So, all right. You know, as far as
electronic copies go, you know, I I don't even look at the copies I get. I just I finally I'm cleaning out my office in anticipation of my daughter joining my practice in three years and she will tolerate garbage. So, I just dispose of the plant. I never even looked at them. So, you should send mine
electronically. >> 10 years lifetime. >> Yeah. I will look on my my computer. >> But these these people actually look at these plans. I I I don't I don't >> but you know we do >> someone else might want to but I'm not making a decision decision but you guys
need to look at it. So you can send mine electronically. >> Okay. >> I think I would be fine with that electronically as well. Yeah. >> Okay. So you >> So just to save you time for >> Okay. Then I won't send you hard copies. I'll send you electronic. >> Okay. >> Plus this is a I'm sure this is a
pain in the back. Two packets. Okay. Well, the applicant supplies the cops, you know. >> They do, but I you know, >> DPW has to go around the town. >> Yes. >> Sometimes
my stack was about this high. >> No, >> I did take out all the resolutions, put them in one place, but >> not so far. >> You got it. >> Don't tell Sears.
I think the name of Tom B. >> All right. >> All right. So, move it. We're going to go into uh close session. >> Uh do we anticipate uh the board or does the planning board anticipate that no potential will be necessary?
>> Yes. >> You tell us. >> Oh, we need to come back. >> Oh, do we need >> Yeah. No. Just right there. >> Okay. Do I have a motion to enter into close session? May I ask what's the purpose? >> Close session is to discuss the 370
passcap road and the fair share housing plan based on conversations which came up uh during the master plan committee meeting this morning. >> Okay. Thank you. >> I'll make that motion.
>> All in favor? >> I second. >> Any oppos? >> Oh, I'll second. >> Okay. Any opposed? >> Okay. Uh, >> he's going to come and