WEBVTT

METADATA
Video-Count: 1
Video-1: youtube.com/watch?v=-Z8tHRjGfkM

NOTE
MEETING SECTIONS:

Part 1 (Video ID: -Z8tHRjGfkM):
- 00:00:04: Meeting Opening: Pledge, Roll Call, and Agenda Approval
- 00:01:40: Justin Renaissance: Defining its Meaning and Impact
- 00:11:56: Justin Renaissance Year in Review Slideshow and Discussion
- 00:17:21: Elementary School Principal Report: Math Masters and Appreciation
- 00:19:47: Elementary Data Process, Interventions, and Upcoming Events
- 00:27:51: Secondary Principal Report: Prom, Orientation, and Senior Focus
- 00:30:29: Activities Director & Community Education Reports: Summer Programs
- 00:33:36: Technology Report: MCA Testing, Streaming, and Infrastructure
- 00:38:16: Buildings and Grounds Report: Summer Preparations and Field Expansion
- 00:39:23: Superintendent Report: Enrollment, Facility Survey, and Legislation
- 00:53:43: Consent Agenda: Personnel Items and Discussion
- 00:55:30: First Readings and Approval of School Calendar
- 01:01:08: Capital Outlay Requests for FY27
- 01:06:54: Summer Project Approvals: Capital Outlay Repairs
- 01:10:08: Summer Project Approvals: Long Term Facilities Maintenance
- 01:24:10: Website Proposal from MAD Media
- 01:44:06: Cell Phone Policy Discussion and Potential Future Changes


Part: 1

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All right, you are live. >> Okay, it is 5:33 in the secondary school media center and we will start with the pledge of allegiance. >> I pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation

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under God, indivisible, with liberty and justice for all. do a roll call vote. Um, Porter >> here. >> Sour >> here. >> Maya All >> Yep. >> here. >> Vincent >> here. >> Sanset is here.

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We don't have any public comment. And then motion to adopt or modify the agenda. >> No re no recommended changes. >> Okay. So then we can move on to the committee reports. >> We have to we have to adopt Yeah. adopt

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the agenda. >> I'll make a motion to approve >> and a second >> and then >> roll call vote. >> Oh, and a roll call vote. Vincent, >> yes. >> Sour, >> yes. >> Porter, >> yes.

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>> Olrich, >> yes. Okay, now we'll move on to the committee reports. >> Be a yes. >> And I'm a yes. >> And we got the Just Renaissance review. >> So, we'll start with Miss N. We have a presentation, but that's what we'll need

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the video for. So, Miss Nye, if you just want to come up and give us some updates on the work of the Ren team and >> Got it. Yep. Okay. So, if you were really going to a rally, Mr. Brown, Mr. would Kaitlin, you know this, we'd be jamming. There'd be

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people. It'd be a huge crowd of like 2,000, right? And we'd be on chairs dancing, okay? People would be dressed in costumes like this. Adults, teachers, right? So, you're feeling the vibe. Are you feeling it? You feeling it? You have

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costumes? Feeling my vibe? You're ready tonight? Okay, let yourself. So, anyway, you get the you get the idea. It's all it's all about fun and excitement and that's what the kids have provided today. But um there before I give you an

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update on stuff. I'll make this serious so you can take me serious. But um you asked me at the very beginning of the year when I was standing here with some kids. I was hoping to have kids with me today, but to get them here at 5:30 is almost impossible with sports

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and with other things activities going on. Um, shut this off so I don't nobody calls me or tries to. Um, somebody asked me, "What's Renaissance? What's Justin Renaissance?" And so I don't think I could really

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truly answer that for you until we put the whole year in. And um I'm sure the people that have went last year and played part in this really have um I was lucky to spend the

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entire year with around 18 um high school kids. A lot of time with them, spend a lot of time with them, working on a lot of projects that you're going to see in the slideshow. Um, a lot of things that we did for the school, for

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the teachers, and for the students, um, came from Renaissance, from the Justin Renaissance. So, here's my take on this, and after all of this, these two haven't even heard this. So, here's what I thought about when I was thinking about this, what I was going to tell you

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today. So, Justin Renaissance basically to me is just the logo. It's a logo. When we think of Josins, we think of pictures, right? We thinking about the pictures and that it that that's the wording, but it's what's underneath

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that. And what I've come to and we when we went to this, you know, we saw all this at all the rallies and things and and even when we took the kids to the rallies, it's about, you know, climate and culture. Yep. Great. But here's what it comes down to. on Monday or Sunday

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nights is all about making you want to come to your job, making you want to come to school on Monday morning. Making the kids feel like their climate and their culture

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here is what they want to come to. and making every teacher, every worker, every bus driver, everybody that makes lunch, everybody that helps out in any form, in any way feel like they're a

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part of WCA and that's the concept and that's what I get out of that. So, because there are some jobs that you go to and then Sunday nights you go to your job and you get ready for bed and you're like, "Oh my goodness, I have to go to this." It's a job, J O. It's your job.

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Okay. Yeah, just over broke. It's your job. We don't want to think about it like that. We want everybody in this school when you come to work first off, teachers and staff to have the idea that whatever you have to say, whatever you

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want to do, we're going to make this an open environment for you and we're going to work on this. We want the kids to feel included in everything. We want the all types of kids to be included. Not just our high-f flyers, not just our, you know, perfect attendance, which

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is awesome and wonderful and we celebrate that. Not all of that, but also the kids that maybe had a D one semester and then the next semester they got a C minus because that's an achievement for them. So, we've worked on and Mr. Wood and I have put some time into this too and

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we've worked on most different things. And although you might behind the scenes not see a lot of that, what we see is growth, especially with the 18 kids, there's a core group of about 12 of them that um really have dug hard into this

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and really have really searched. And I got to tell you, I think if no other kid in the entire school district got anything else out of this in school building, those 12 got something big out of it. And if we touched those 12, like

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where can we go with that? But I do know that we touch more people than that. Um, we started out as a school that when I came here, I I there was no fine arts recognation. There was and now look at that. Can you see that out there? Out that banners. It

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started out with me just suggesting to put their pictures up there last year, the seniors. And then it started out as a fine arts cabinet. And that and not just because I'm the music teacher, but we did art. We did drama. And now they've got banners just like the sports kids out there. That's amazing. Now we

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know where the kids are going to high school. Now we know what they're thankful for for the giving tree. And you'll see the pictures. Now, we sent kids to a rally where they get the true idea of what it really is like to be if they were able to go down. And hopefully

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someday you you guys will allow that to send kids down there because we got to experience what it's like to see kids go down there. That is unbelievable because you you can't you can't even it's too hard to explain. We couldn't explain it

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to the kids until we took them to St. And we took the group of eight of them down there and I they were like they were like enthralled. They loved it. Caitlyn and I were there. They were just I mean when you saw some of those kids

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that like quiet kids and they're dancing around to the music and playing the games, that's something. Um so I think that it has been very successful. Um, I think that our climate I it's a

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work in progress. It's going to be a work in progress. We've done a lot of things for staff that hopefully they recognize. Um, and um, we want to continue that. Um, if everybody's bought in, I don't know,

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but we can continue to work on that. Um, I I it would be great to send every single staff member to something like this, even the naysayers, because if they just went to one of these conferences and saw how

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inspired you can be, when you go to something like that, and when you come back with that fulfillment of, man, I could just do this a little bit or I could just do this a little bit. Just little things like that. Um, the kids have enjoyed helping doing a few things

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for the teachers as well. They've done some cards and they've done some treats and they've done some recognition as well. Um, so, uh, super proud of the high school. It got to be just such a good deal, but we were pulling the high school kids out so much. I asked Mr.

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Wood if it'd be okay if I could just start a very small junior high group. And so in April, uh May actually, um I just randomly went through and uh went through and I just kind of looked at the various kids that were in junior high of all abilities and

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levels and you know, age groups and picked about 12 of them. Um pulled them together and I said, "Hey, here this is what it is. This is what we'd love you to do. Um first thing we want you to do is we want you to do high fives to the elementary kids when they come in." And

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um the most exciting thing you thought I ever been able to do because I'll tell you what, that's what we got to do. We got to get the buy in from the young kids because if we start at seven, fifth, sixth, seventh, and eighth with the kids because they're bought. They are they are so in. They had so much

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enthusiasm. We buy them in that young, it's just going to continue. So hopefully, and we talked about ways to do that, but hopefully we can do that and continue to do that. and hopefully I'm able to continue to do that with them. So, um that's what what I have, but I

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have a challenge for you and since it's teacher appreciation week and my challenge to you is when you're out and about in the community because I don't think that this is spread the way

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it should. And I and and you know I'm I'm stay here a couple nights of the week and then I travel to my home. But when somebody asks you what's new and what's cool and what's going on at WCA, I want you to say, "Hey, do you know about this Justin Renaissance group?"

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Well, let me tell you. And let me tell you what it means. It's making everybody want to come to school, everybody want to come to work, everybody be included, everybody to be part of something. Because if we feed off here, can you imagine what our community would be like? Heck, we have these I love Monday

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shirts. Maybe the whole darn community gets I love Monday shirts. Um, but if you start getting that word that Justin Renaissance or Ren team, because we call ourselves the Ren team, the high school does ren team. So they hear that over

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and over and over and it starts picking up in the ears and over and over and they go, "Oh yeah, yeah." if they support it at home and the kids talk about it, then it's even going to be a bigger thing. So, um that's my that's my

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challenge to you guys. Appreciation. >> Thank you. >> Thank you, >> Mr. Wood. You able to cast up there? >> Yep. Working on it here. Also, um she's not going to toot her own horn, but Jennifer deserves a ton of credit for

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the work that she has put into this. Um she has spearheaded a ton of things and put in a ton of time for this to be successful and and really done a fantastic job. So, >> thank you. >> Thank you. >> Yes. Wish it one.

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>> Well, no. Wish adapter is >> And no, I haven't restarted my computer in months. So, >> can you see that screen? Okay, Maya. >> Yeah. Oh, no. It failed. Try it out.

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>> I'm sure Mr. Combo has restarted his computer more recently than I have. >> I restarted mine this morning. >> Oh, okay. >> Just cuz you knew Kevin would be asking. >> That's right. Well, I made sure that my email wasn't open cuz Maya caught that the last time and said that's a lot of messages.

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>> You might have to do it. >> Suppose you can't play both, can you? Mr. Ro, >> is there a way to do that? I Well, it would block him. Knock my uh Frank wouldn't be the end of the world. >> Just that he wouldn't be able to see the But he's >> shar. Yeah. And he could see it then.

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>> Oh, share my screen. Okay, there we go. Do you have a copy of it already? >> I do. Yep. Welcome to the Justin's Renaissance year in review for May 6th. >> Welcome to the Just Renaissance year and review for May 6th, 2026. We are excited

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to share the highlights and progress from this past year. Let's begin with our elementary schools. We celebrated a year of fun activities, assemblies, and recognition for our younger students. Students and staff participated in various appreciation and gratitude

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initiatives, reinforcing that we are stronger together. This spirit is visible across all our schools. We continued to emphasize student recognition and created joyful moments through various events, highlighting positive attitudes and hard work. Moving

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to the secondary school, students engaged in a wide range of positive activities and celebrated their achievements. The secondary school fostered a culture of appreciation through the gratitude tree and recognition events like bracket madness. We saw great participation in school

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events and are proud of our Renaissance team for their positive impact on the school environment. Any highlights that you guys want to share from any of those pictures or other highlights from admin team?

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Um just that so the board is aware we are um did complete the application for um Renaissance offers schools of distinction where if you accomplish certain goals throughout the year then you are recognized as a either silver,

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gold, platinum or diamond. um school of distinction and then um so we did complete as you know with it being our first year we applied for the silver status um and did get that sent off um and submitted last week. So we'll find

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out in a few weeks if we were awarded that. I think typically if you go through the the time um to document everything that you've done, you have to show that you've done something from the monthly playbook every month. um tracked some different metrics and then kind of

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describe what how it has been applied to your school. It was quite a lengthy um process honestly and but I do think that once that happens most schools are then awarded that. So I think just a shout out to our our well

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city team too and our staff. I mean we have staff from each building that come together once a month and we look through the monthly playbook. we reflect on what has went really well over the last month. What do we want to continue for next year? Is there anything we want to do differently? Um so we have Brida

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Allan at South, Melissa, Jesse at North. Um Penny is at >> um Jennifer and April. April. Yep. >> Um and then Paul and I sit on that too. So, it's a good it's a good team and we all we all meet together and then we

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kind of do our monthly things in each of our buildings and some of it's districtwide too which has been really great to bring that unity across the whole district. So, >> perfect. >> Great work. >> Thank you very much. >> Um, so now we'll move into the

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administrative reports and we'll start with the elementary principal Caitlyn. >> Okay. Um, we sent both a team from both north and south of fourth graders to math masters in Fergus. There was 110

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students in 25 teams. One of our fourth graders, Tyson Bis, took fourth place in the individual math. So, that was a good accomplishment. Our north team got fourth overall and our south team got 18th place. So, just a congratulations to them. They were really excited, a little nervous to go,

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but they did great. um and it's fun to hear um hear their experience when they come back. This week is teacher appreciation week. So there's been things um that we've been doing as as administrator as an as

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admin and then also um like our PTO's at both buildings and our paras have done stuff. So it's been really um great to make sure that we're recognizing it because teachers do amazing things each and every day. Um, and so I just wanted to give an extra shout out to them to say, um, they really do make a

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difference. We notice the small things and appreciate everything that everything that they're doing. All of the staff who did letters training has successfully completed it. And that was a big accomplishment. That was two years, two years of work. So,

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you had to complete in order to pass, you have to have 80% on or higher on the unit test, the final assessment, each of the check-ins that they have. So, Jod emailed um Paul and I and just said, "Make sure you recognize your staff for that because that's it's a big accomplishment and everybody passed. So,

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um we're we're very grateful for Jod's work and we're just looking forward to continuing to implement all the strategies and the best practices that we that we learned um in our in our letters training." And then May 8th, um Paul and and um Joe Jensen are leading

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some work with on our climate and culture collective commitments. So we're excited to have all staff and maybe you're talking more about that too, but we're excited to have all of our staff together in Barrett to do that. This Friday, we have wrapped up MCA testing, which is

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always um a good feeling on our end. And we have fast testing next week. So we will um start our fast testing and that's where I have just this graphic. Paul had asked that I can that I share

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some information on our just what our data process has looked like at the elementary schools. too. Um, so right now this is this is sort of the process that

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we use. Um, and we always start off by screening um, doing our fast screening right away. We have to do it fall, winter, spring. So we do that three times a year. Um, that is, you know, that is set through through MDE as well, but we screen within the first couple

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weeks of school and get our baseline data. Um from there we we analyze the data and we create um student spreadsheets where we look at students who are who have fell below the 40th percentile to say who are who do we

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really want to target for interventions and then specifically what do we need to target? You know just because they're below the 40th percentile. we dig a little bit deeper then um and actually do more diagnostic testing to figure out specifically what area are they lowering

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you know is it phmic awareness is it phonics you know and then if even with phonics we did we drill even further down to say are they missing their R controlled vowels are they missing their long vowel short vowels I mean we really can get so the screening happens first and then we do some more diagnostic testing after um so that's where that

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happens in with um with our box number two because we're after we're looking at that baseline data or that screening data, then we're digging in deeper, doing some more diagnostic assessments. And then from there, we we create spreadsheets to really look at um and be

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able to track the students across the school year. So, we put our baseline data in at the beginning of the year and then throughout the year, we add progress monitoring data. So each student who is inter in intervention gets progress monitored either weekly or bi-weekly to see if they're making progress with within the intervention

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that they are that they're in um in the winter and in the spring. So coming up this the spring, we also not just look at what percentage they had, but we look at their growth. So sometimes students may still fall below the 40th percentile from the beginning of the year to the

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end, but we look at their growth percentage. did they meet at least a year's worth of growth? Um, even if they didn't maybe bump up and and that's where we can dig in to say, okay, they may not be above that target yet. However, they have made, you know, above

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above um their target for growth. Or if they didn't, then we want really want to say, well, why not? You know, they haven't, you know, maybe met that 40th% benchmark. They also haven't made adequate growth. you know what what are we needing to do different to change that trae traee trajectory of the

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student's path. Um so after we have the intervention spreadsheets created then we have teachers um get their input as well. So teachers are part of our data days. We have them come to the table. It's myself

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um Luke attends when he can two um Sean and Jake Amy and Toby are there. Chelsea and Shelby and then the classroom teachers. We have a very comprehensive team um to really look at all all of the students across reading, math and social emotional. Um Anna's there too as our

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social worker to make sure we're supporting students in that capacity too. Um so the teachers provide their input um which is what they're noticing in the classroom as well. And then number five is where we hold our data days. So we can pull all of that information together, look at the

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teacher input, look at our um fast data, look at our progress monitoring data, and then um from all from those data meetings and we form our intervention groups and their specific requirements we have to meet with ADS. They have to

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be be below the 40th percentile and in order to exit, they have to go above. So, you know, even if we're like, hey, they're really making progress on this, even if they haven't when they retest in fast, they have to go above the 40th percentile to exit the ADSIS. That's part of their the program's criteria.

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Um, but they could also work in title as well. So, we we look at um forming their title intervention groups with Paris, too. And then what I should have included is another box to say this whole process repeats then every six to eight weeks. So this was just we do this at the beginning of the year then every

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6 to 8 weeks we repeat the process again and that time we don't necessarily screen for fast but we really look at their progress monitoring data to say is their trend line going up. Are they making progress on that intervention? If they're not we should change the intervention because just ignore the

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same isn't going to necessarily um change the outcome. So we look at their their trend lines for their progress monitoring data every six to eight weeks and then we look at the screening data in the winter and then again in the spring. Um in the spring what we do for our data day is actually make a plan for

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next fall. So the end of last year we looked at okay where is our screening data coming in at the end of the year or their grade levels we need to target at the beginning of next year. So maybe we notice, you know, second graders were a little bit lower in their CBMR, their reading fluency. So that's like, okay,

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we know we need to target third grade, you know, at the beginning of next year because they had a little bit lower in reading fluency at the end of second grade. That's just throwing that out as an example. Um so we really start to make plans for next year at the end of

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this year so we can hit students right away um at the beginning of the year to make sure that we are targeting targeting interventions from you know from the start of the year or whole class. We need to focus on this whole class or whole grade level. Any questions on that at all?

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It's pretty exciting. >> It's really nice that and parents will hear more specifically how the child is related. >> Yep. >> Not just their money to read, >> right? And they share gra I mean there's graphs that can be shared and there's um reports that go home that can go home

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for fast that we've shared too um with like home to school stuff that we are trying to get more familiar with as we know more about the fast um you know fast data. So those are pieces that as we learn more, we're continuing to make sure we're sharing that with families as well and keep them informed.

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>> That's really great. That's huge for teachers to get this done. It's like grad school. >> Okay. And then the last thing that I had was um just some of exciting events that we have happening at in the elementary school at the end of the school year. It's just it's always busy with many

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student experiences, but we had DARE graduation yesterday at South and and that went really well. Um the fourth graders get to come over to Barrett for their orientation day on the 15th. We have track and field day coming up for both North and South. Um tomorrow is our

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music our first music program at North and then South is the 12th and then we at the end of the year um the last week of school we'll do all school assemblies. We do them every other month and we did one in April but we're going to do another one in the end of the year

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and we um we'll just celebrate our how our year has went but then we recognize students who have made really good growth throughout the year. So teachers can nominate a student um that has maybe shown growth in reading or math or maybe social emotionally. I mean they can just say who who is a student that has made

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great progress and we talked about perseverance and grit and and so those are pieces that they will recognize um the last week of school and that's all I have any on the report or anything else any questions

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okay thank you next we'll move on to the secondary principal Mr. everyone. >> All righty. Lots, as Caitlyn said, lots of things going on. Um, fourth quarter is always crazy. Um, lots of people doing lots of things all over the place.

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Um, we had prom on April 25th. Was a very good, uh, experience for students involved. It was one of our larger proms in a while. We had 65 couples go through Grand March. Um, catered meal by

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Angelina's after and um, went very well. um need to recognize Addie Stark for putting in a ton of time of her own time and effort organizing prom and making it a great experience. As Caitlyn mentioned, uh May 15th, we have our

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incoming fifth grade students coming um for orientation, some safety activities, exploring the greenhouse, um kind of getting a feel for what it's like when they come to our building. This week is teacher appreciation week. We are um working on a kind of fun

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teacher game this week. It's a survivor game where teachers spin the wheel and are either awarded prizes or challenges that they have to complete during this week and then competing for a grand prize at the end. Uh other things, we wrapped up our ACT

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and MCA testing. Um once again, lots of people putting in lots of work to make those run smoothly. Other things going on, we had uh the Smart Not Scared curriculum again that was taught to all of our students 5 through 12, which is a curriculum put

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out by the Jacob Wetling Foundation. And it's just in a very um studentfriendly way discussing safety and boundaries and listening to your your gut if something doesn't feel safe, not being afraid to get help if you're in a situation that

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you don't know how to handle. Um, so some skills that are really important for our students to know. And then looking ahead, the month of May, a lot is focused around graduation and the senior class. We have our dollars for scholars awards night on May

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17th. And then as towards the end of the year, seniors have their last official day on May 22nd. We will be conducting once again our pass the torch activity where we are going to bust the kindergarten class here and the seniors will meet

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them and pass on a momentto kind of representing school spirit to the kindergarteners. We did it last year. It was a lot of fun. Um plan on continuing that. I'm proud of our senior class and looking forward to celebrating this time in their lives.

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Any questions for me? Thank you. Next. Have anything with activities director report? >> Um I think this is pretty standard. Jake couldn't make it tonight because he is down like the first one right that the KMGK sports banquet down in Glennwood.

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So we're recognizing Marshall Dwey, Logan Long, Isabel Picowski, and Madison Fagri. So that's why he's not here. I think the only other thing he mentions is well, he's got many things, but the dire need for umpires. I know that he's even finding himself >> umpiring.

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That's right. JB softball game. >> So, yeah. So, I think we've improved some of our equipment since he's doing that. So, if you're looking for improved equipment, we've got that if you'd like to if you'd like to um umpire. So, >> it'll go on to community education with Mr.

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Ryan. >> All right. The first thing, uh, steam continues to be a big hit at both north and south. Um, and then the rest of these are all going to be summer offerings that we have. Um, driver's ed is on schedule for July 6th to the 17th. Um, there will be two sessions and it'll

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be held here in the media center from 8:30 to 11:30 and one from 12:30 to 3:30. Um, we have swimming lessons at Elk Lake and Fair Haven. Uh, Elk Lake will be July 20th to the 24th and Fair

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Haven will be the 27th to the 31st. Uh the summer ball program will be held between the dates of June 1st through June 30th. Um we have a junior golf camp with Josh Lang. That'll be July 20th, 21st, and 22nd for students that are 6

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to 13 years old. Um we have a little night's volleyball camp with Mrs. Nelson for 2 through 5th grade students. That will be August 17th through the 20th. Um summer's steam with Miss Nelson will be August 10th through the 12th.

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We have Little Night's Wrestling that'll be with Mr. Gro for grades K through six. That'll be August 5th and 6th. Little Night's Basketball with Mr. Whitull and Mr. Allen will be June 10th, 12th, 15th, 17th, 22nd, and 24th for K

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through 4th grade. Um then a new one is Trevor Schneeberger and Arley M are coming for a elite mindset mindset and leadership basketball camp for students third through 12th grade. So I think that's a pretty cool offering. And then

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Ryanna Gro is hosting a Disney themed dance and tumbling class on June 9th and 10th. >> It's great. >> Busy summer. >> Busy summer. Yep. So the two sessions for drivers ed is that because our numbers are >> Yep. So one of the classes is pretty

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full and that's the morning group. So we're kind of trying to push people to the afternoon group as of now. >> So when you say kind of full, is that 20? >> 30 is the max. I think we're at 20 right now for the morning and then I think there's 12 for the afternoon group as of So yeah, pretty good numbers.

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>> A lot of new drivers there are. Perfect. Thank you. Next up, we have technology. All right, few things that I'll highlight for everybody. Um, first and foremost, want to recognize the amazing work that Stacy's been doing. Um,

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without her, testing would be a hot mess for me, much more than it already is. So, just want to give her a giant shout out for the amount of work she has done to be able to keep MCA testing going. Kids often get logged out and she has them logged back in and ready to go

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before they even realize it. So, huge, huge help. Um, elementary concerts coming up. Those will be live streamed on our YouTube channel. Um, it is not very friendly to stream onto the Huddle

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uh the Huddle fan page without having a Huddle camera in place. So, we're going to use our YouTube channel for the elementary concerts. Um, and after they are done streaming, then they will save to the YouTube page. So, they'll still be there available for

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anybody who cannot watch it live. Um, it's important, I think, for parents who can't make it physically there to be able to have an opportunity to watch it live so that when their kids get home from school, they can share the excitement and say that they had an opportunity to see them do it. Um, testing this year, one of the highlights

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I saw, we had a low number of optouts from parent optouts, which was great. However, it kind of balanced out because we had more than normal extended absences that were unexpected that ended up expiring kids tests by the deadline. So,

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step in the right direction, I suppose. Um, we are still finishing up this week with fifth, 8th, and 10th grade science. Uh, math and reading finished up last Friday. Uh, transition to the new reading MCA

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means that scores will be delayed until the fall. Last year, it was the same way with science. We didn't get science scores the even the embargoed scores until the middle of September and then they were publicly released on October 1st last year. I expect the same similar

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schedule for the reading MCAs. The unfortunate part is it kind of makes those numbers irrelevant to us for the year. So can't really use those for planning for school classes going into next year because we won't have them until next year. Uh -ate items. Uh

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category one was fully funded. That's our internet connection and the data transport between the elementaryaries and this school. So that is awarded to Runstone as it has been since I started doing it in 2015, which is wonderful.

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It's been a great partnership. Category 2 should be coming through soon. Um, I connected with our selected vendor today and they have a ton of great opportunities for us to continue

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building. We're starting year one of a five-year funding uh um time frame for category 2. Category 2 is all of our network and infrastructure pieces. Um, so we started building out a

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5-year map of what that could and should look like to make sure that we're keeping up with the necessary infrastructure to support technology needs in schools as they adapt and change. Um, end of the year process, we be working with teachers to figure out when we can collect devices. If teachers

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had their wish, they would keep them right until the very last day. Unfortunately, that doesn't always work for us. So, we're trying to find that happy medium of how long we can keep those devices in the kids' hands and keep them as productive as possible, yet actually get them back and not have kids

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keep forgetting things at home. Um, summer projects, we have a lot of our devices already in. We purchased them early, so a lot of it will be trying to catch up. Stacy and I have kind of been overwhelmed with the amount of technology changes and add-ons that have

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happened just over the course of the last, you know, four or five years. Um, my hope is this summer without adding too many giant new projects to just try and catch up on a lot of the pieces that we've been kind of piecing together and

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uh break them down and actually put things back together in a better, more sustainable way. Any questions? >> Thank you. Next up, buildings and grounds. Chad,

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>> um I think you guys got my report. If you had a chance to read through it, uh Mr. Brown low and I have been talking and uh after talking with uh some of the uh buildings and grounds people and stuff, just trying to get some more numbers tightened up on a couple projects. Um, other than that, I mean,

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there's just we're just getting set for summer. We did our chemical orders for the the gyms, so those can get redone this summer at Secondary and North. We'll do our ordering and lining up for all of the carpets and floors next week. So, that will all be here and be ready

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to go. Um, otherwise, yeah, just trying to get ball fields ready. We're expanding with the sports. So, we've got a field in Barrett that we're doing and the four here and one in Elbow. So, it's been a it's been a venturous spring so far, to say the least. Um, I guess it's

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a it's a good problem to have. Um, so we're just waiting for the snow to fly as the way the weather keeps going. Some of these ball ball games are going to be a little cold. Everybody keeps commenting, "You sure we're not supposed to be playing football?" So, uh, unless you guys got any

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questions, just moving forward. Thank you. Next up, superintendent report. >> I'll pull up the enrollment document here. So, we have that. The secretaries put that to give us the data each month.

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And so, you'll see that our uh enrollment for the most part has held stable. Um, we're down just a couple kids from the month of April. However, I think there may have been a couple reenrollments, right? The three reenrollments.

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>> Okay. So, some kids that maybe were on a 15-day drop and now they're re-enrolled here in school. So, those numbers continue to kind of go up and down, but I think still the key point showing from where our enrollment started at the beginning. um you know the year was at

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777 I believe and uh kind of ending now below 770 there at 762. So still kind of a modest decline that's been a or excuse me I should say 770 and down eight students and that's kind of been our standard practice here over the last

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couple years where we're down a few students. I think some of those are due to the 15-day drop some are homeschool and and pieces like that. So, we continue to monitor those pieces to see what we can do to to address that. Uh, facility survey, uh, that should

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have been out tier boxes hopefully by now. I know the postal service there was a few hiccups there, but my understanding is those folks who did call said theirs finally did arrive and I know we had one that I think arrived even on Monday. Um, another person reached out and said, "Hey, my one

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person here said they haven't received it." And they did get that on Monday. And I know that uh Darren Severs has said that we're actually now at 340 surveys that have been turned in. And it sounds like that trend should be around that 15 to 16%. So they'll put another

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reminder out tomorrow uh to remind staff and families to get those surveys submitted. But remember, there's a little bit of a delay as well because people are mailing those in. And I know we've had some people drop them off here and then we still put them in the in the postage paid envelope and get those

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mailed off to school perceptions. So the the final survey deadline will be next Monday. Uh but they felt things were trending in a very good direction there with the response rate at this point. Uh the legislative update quite a few things there but these are the ones that

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are really going to impact WCA. That first one is a permanent school fund. So that's been in law for a long time. They're just looking to have access to a few more of those dollars. Right now they can only take from the principal and that's a large amount of money that's already there. So the cap is 2

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and a.5%. They're looking to raise that to about 4.5% and I thought the the total dollar amount like right now in that fund is into the billions of dollars. And so they didn't feel that there would be a negative impact by raising that to 4 and a half% because that will go into the principal

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potentially in certain years. Uh but that would allow us to generate an additional $20,000 per year uh by doing that because it's based on your pure per pupil uh unit. And so that would be a positive thing for us there on funding. The one piece that we need to keep an

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eye on yet is the compensatory funding. There's been some conversation yet just about reducing that um by that $50 million. There's also been talk from the governor's uh desk the idea of reducing special ed by another $50 million. And

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of course, both of those pieces would be significant for WCA as we do get a significant amount of funding in special education and we have in the past gotten significant funding through the compensatory. And really that big change isn't because I mean we have fewer students. So that's one change. But the

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other change is now just they're doing the direct certification for families to qualify. Remember you used to have to turn in the form and that's how families were qualified. Now it's all done through SNAP benefits or if you qualify for Medicaid. So, it's just a direct certification and there could be other qualifiers that families if they filled

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out that form would be able to qualify for. So, that's the one concern moving forward on that in the compensatory um funding. And then the last piece on the seasonal recreational tax base replacement aid. Um so, just to explain that to you, if you have a property, so

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if it's not your primary homestead property, you wouldn't see this. But let's say you have um seasonal or wreck land someplace else. If you look on your taxes, you're going to notice that you don't pay for the operating levy. And really, the premise is if I don't get to vote on it, then, you know, no

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representation without taxation. So, it was back in the early two uh 2000s that the state said, "That's fine. We understand that. That makes sense. We'll take that off the district." So, you if you can't vote on those operating levies, we'll just move it to a state

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tax. So, state generating tax. So, it didn't eliminate their tax. Now it just goes to the state because you can go down to the capital if you want to talk at that point. So you have your representation. So now that money um so if you're a taxpayer let's say in the WCA school district but it's seasonal

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act seasonal wreck and egg you're still paying a tax that's very similar to what it might be a little bit different uh maybe a little more or a little less that just goes to the state. So, MA is proposing that, hey, some of that money should come back to the district because they've lost those. I mean, we still

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collect that same amount of dollars, right? But it's just spread over fewer taxpayers. So, that creates that increased tax burden for the rest of our um businesses as well as our residents. So, it seems like there's some traction there. Uh not completely to the finish line, but that would help us reduce some

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of our tax burden on some of our folks for our operating levy that we have here. And and it doesn't change anything. those folks that are on the seasonal wreck and egg, they don't pay anything different. It's just the state's going to replace that uh from the way from the dollars that they collect.

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Hopefully, you're able to make it uh this Friday. We'll start at 12:45. John Jensen, as I think uh Caitlyn had mentioned, we'll be here to talk about our what does it mean to be a night? So, it's really working on our school identity. This comes through the just

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work that we've been working on. This was a small section. remember I think Jennifer talked about that uh the yellow cardinal book like what makes you stand out to be a yellow cardinal. So he'll be there. We've had a PLC group working through that. So he's going to give some information to our entire staff as a

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district. So that'll include food service clerical uh pair professionals teachers custodial everybody will be at that meeting to go through that. And then the last amount of our time will be spent kind of going through our collective commitments or the values that'll direct WCA. We want to be

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somewhat cautious because I know PBIS is still used heavily down at the elementary school. So, we don't want to eliminate or remove that, but we believe this is a district-wide initiative to say, "Here's how we do business at WCA." So, there's a list that through this book, uh, the Just Do This book that one

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of our PLC groups did starts with to say, "Hey, these are the characteristics that most or many schools have. Let's narrow those down to the top three." And that's how we recognize students, recognize staff, um really kind of make that our mission all the way through

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from the stuff that goes out at the beginning of the year from teacher workshops to um open houses to when we recognize students at our REN team celebrations to say these students showed um you know courage because they demonstrated these pieces. So it all

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ties that together and makes it more of a unified approach. So that's really a herp there. So hopefully you can join us on Friday because we'd like to get your voice as well. Um but we just feel that that's an important piece to include our entire staff. So that would be something then that when we roll that out would be

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schoolwide, districtwide, um classroomwide, and communitywide. So it really be the way that we hope to do business, you know, going into next year. Health insurance, the open enrollment um meet uh has started for our employees for health, vision, and

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dental. that does close on May 15th. As a reminder, that did increase by 15% for our employees. We do need to work through that um memorandum with our 9-month staff to make sure that there's enough contribution. Uh so we have to give a small increase there to get that

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contribution to make sure it's affordable uh for those folks. Everybody else's meets the affordable care act guidelines, but we'll just need to make that change at our May 20th meeting, take a vote on that staffing update. Um, I know there's been some concern about that and we have some of those equal

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concerns. You're going to be re uh approving a few more resignations and and one of those happens to be our elementary principal. So, we're going to be sad to see Caitlyn go. We're happy for her, but as I always say, sad for WCA. She's done a nice job over the last two years to have some real strong

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instructional leadership and I think our staff teachers have talked about that. So, we're going to miss her. So, we've got an opening there. It's posted. uh we aren't getting necessarily the response that we were hoping to get, but there's still a couple weeks left there. So, we'll make sure to to get that information out there for that piece. Um

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egg teacher, we're still looking for a full-time egg teacher. We have had that posted the longest. Unfortunately, Mr. Wood, correct me if I'm wrong, but I don't believe we've had any applications there. Uh Mr. Swatsky has been very active in this every time

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that we've done this, he's been very active. I know his comment was there was 50 openings, now there's 29. So 21 have been filled. That's a lot of teachers to try to fill. Uh but as Eric always does, he's already scheming and planning to say, "Okay, we can't get it filled here,

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so I'll take these classes. We'll back fill here. We'll do this and we'll do that." So appreciative to Eric for putting all that time and effort to get that ready to go to make sure that our kids have a positive experience there. Part-time FIAD, we've had um a decent number of applications there. um for

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that position. Part-time science teacher, I believe there was interviews conducted yesterday, so we're moving forward on some pieces there. Elementary music teacher. Remember, we couldn't find a replacement last year. We thought we had somebody. Um and I think she drugg us out for about 3 weeks. Couldn't make the decision till I finally said,

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"It sounds like I said, we need an answer." So, it sounds like you're saying no. Yes, I'm saying no. I said, "Okay, well, that's what we needed to know, but we're pretty excited. You have an interview lined up next week." >> Tuesday. Yeah. >> Tuesday for somebody. It'll be a shared position. So, we've been able to to get that lined up as a share position, has

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some experience. So, it's it'll be, I think, a good fit there as well, depending on the interview, but at least we have somebody who's who's intrigued by the position. And then, of course, our part-time um English language teacher is the other position that we're looking to to fill there as well. And

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knock on wood, I don't think we have any other vacancies at this point. So, we should have everything ready to roll out um into the fall. I know today there were some questions from uh the leadership team as well as um uh meet and confer wanting to know what our

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committee would be to set up uh for filling you know the principal's position. There was a little bit of conversation about can we maybe consider two deans of students and and so I've asked the elementary leadership team to discuss that amongst their teaching staff a little bit to see uh the initial

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response that I kind of got back was they had some concerns about that. Um there's some concerns I think as well from our admin team. That's a lot of evaluations for you have to be a licensed administrator to do um our teacher evaluations. So we just want to make sure that we have the right fit and make sure that we're taking care of all

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of our schools and things like that in that way. So um lots of things coming up in here in May. The early out is Wednesday. So again, if you're able to join us, we'd definitely love to have you there. Facility survey is due May 11th. Health insurance May 15th. Um, we

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have the school board meeting on the 20th. Last day for students is May 28th. That will be a half day. Somebody had asked that today. So, that'll be a half day of school there. We'll end with our staff u picnic that the board has always joined to help serve there and then kind of our recognition celebration at that

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point and then we'll do our teacher grading checkout on May 29th. I thought maybe it was going to be another year or two where the senior camp out might due to weather not be able to work out, but it looks like next week the weather's supposed to improve. This week would be a little chilly, but

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I know that uh Trevan, who came and presented here a couple uh months ago, he's still working hard on it and getting those things uh ready to to fall into place. So, that should all be happening on May 15th as well. Um ready to go there. Like I said, he's put a lot of time into it and and things like

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that. So getting sometimes getting to people to commit to those things can be a challenge, but he's getting there. >> Can I ask a question? >> Yes. >> I'm just curious, you know, obviously you're looking for a fed or whatever your primary license you're looking for, but any of the candidate pool that's out

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there have any egg background that might be able to bridge some or I don't know. I think we're trying to be as we're trying to be as open-minded and creative as we can can be with some of these just to try and >> I'm just trying to figure out Yeah. >> Yeah. I think we've shared that with a

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few other folks just to say here and again you're working in a department where you got a teacher who's going to be super supportive, right? He's not going to just say, "Hey, go over there." But I think two finding the right skill set. I think that's been a few people's concerns, >> right? Is curious.

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>> Yeah, we we're scheming and Eric's scheming. So >> yeah, he he's always got some new idea. Hey, I think we can make this work. We can do that. And fortunately for us, he continues to try to find the right way to do that. But I guess I'm still baffled that with the programs that we

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have here and the person in that role that we don't have more more applications. Now, he did mention our timing when we uh received the you know, kind of the transition wasn't helpful because a lot of those positions were already filled. worth posting in South Dakota or Wisconsin or

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>> I think it might. Yeah, maybe. >> Maybe we just cast a wider net. >> Yeah, that's a very good idea. I know he reached out I think to his colleges, right, that he knew and I think there were some other emails that went out to some folks and things like that. But yeah, we maybe have to just look to do

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that. Anybody here interested in teaching egg? >> You don't want me teaching eggs. Okay, next we'll move on to the consent agenda. Um, first it'll be approving the following personnel items. Retirement

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and resignations. Number one is Ramona Ozels. >> Yep. And hers is a retirement. >> Okay. And then the resignation of Caitlyn Hendricks, elementary principal curriculum coordinator. So that is it for the consent agenda. Is

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there any discussion or questions? >> And I just want to thank Mona as well for her years. I mean, she's been a, you know, stable person down there at South. It sounds like there might be some opportunity for her to come back and sub for the district, but I know she does the steam program and and she's

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>> one I believe that starts in the morning, right? Supervising students >> and she's there after school. So, she's the she's they're a long time each day, but they love her and and yeah, we're going to miss her as well. >> And Kaitlin, I just want to thank you for all you've done. You will be missed.

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>> Thank you. >> Um, is there a motion for the consent agenda? >> Move. >> And a second. >> Second. >> Rock, paper, scissors. >> Should we giving that one to Ryan?

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>> Sure. And then roll call. Have Porter? >> Yes. >> Sour. >> Yes. >> Olrich. >> Yes. >> Vincent. >> Yes. >> And I will be a yes. >> And then moving on to new business. Uh

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first is review the first readings of the following policies with statutory and recommended changes with from MSBA. Policy number 506 student discipline. Policy number 603, curriculum development. Policy number 611,

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homeschooling. There's no motion there with that being the first reading. And then the next is to approve the final 2026 2027 school calendar. >> So, we put a survey out to families and staff and and yes, we did not include we

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included Tuesday, Wednesdays, and Thursdays. Um, as well as early outs or late starts. the early outs came back significant that that's what people wanted. The late starts were not quite as of popular of an option. Um I did receive two emails from folks that were

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concerned that you know Friday was not included on the list and I had just uh responded back to both of them to state that it really didn't we had more absences um on Fridays and I think you know there was some question at the last meeting and and somebody did remind me they said remember sometimes we're gone

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because there's a sporting event we need to leave for a sporting event so it's not because we've taken an appointment or a personal leave it could be because we've got to be oh I think the last um PLC I think there's in some softball games. I know there was a couple people from the PLC group that I was with that were out for different things like that.

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So, it just has some some other pieces and and somebody I thought said it well when they said, you know, sometimes we're Friday is the natural day for people to take off. If you're going to take time off, it's probably going to be a Friday afternoon. And I think that's where we were ending up. Maggie did some data research for me and to date for

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this year, we've had 16 more absences from staff on a PLC date than we had last year. And we still have this Friday upcoming and I know we're going to have some people out again for for various reasons that are all very legitimate reasons, you know, that they're going to be gone. So, we're going to move back to

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the Wednesdays. Um, you know, the other thing too with the Wednesdays is that helps any of our junior high um participants with sports because on a Friday, they were kind of caught in limbo. Can I stay? Can I not stay? Cuz I can't. Nobody's going to bring me back

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for the football game or basketball game or anything like that. So, we're going to go back to the Wednesdays for that um for the early outs and then I know Mr. Wood sent out a survey on graduation because we start September 1st um for school next year. We're able to we end

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actually before Memorial Day. Um so, we'll end on that Friday, which is Memorial Day weekend. Survey went out and I'll let you instead of me giving all the data, you can kind of share that. So, we considered just a couple of different options being that Memorial

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Day is a holiday weekend. Um, so we considered um graduating on the 21st, which will be the senior's last day, and it would be the week prior to um school being done. We offered the option of continuing with

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our past practice and tradition and graduating on that Friday, which would be the 28th next year, or the option of um coming back that following week, the first week of summer with no conflicts and graduating on June 4th. Um that was

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not a popular option. It was um it was close between um the 21st and the 28th, but the the general um feeling was to keep things how they traditionally have been and

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have graduation on the 28th of May next year at 6:30 because I know we've surveyed. So when we said we surveyed, >> Mr. Wood put that out to the class of 2027's parents to get their feedback. And then I think you also checked with our staff a little bit to see what their

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feedback was as well. >> That was that generally leaned towards keeping things the same as well. >> So the calendar you kind of vote you already voted that back in February. Now this is just putting the early outs. Um you know one of the things about the

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early outs is that very first one does tie into MEA. So I mean it does fall into that piece there. It works because of the fact that the football game is home against Maple Lake. So we don't have coaches leaving. So that is a a win there I would say. Um you'll also notice

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though in February that that early out is the first Wednesday of the month. Otherwise we have parent teacher conferences that week. So you have an early out on Wednesday and then an early out on Thursday. And we didn't feel that that would make mo much sense there. And I know the other question that sometimes comes out is so you've got eight early

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outs transition them to four other days that you just don't have school. So combine them to one day. We can do that. However, we lose that as a student contact day. So then we have to find four other student contact days to make that work. So that's why that is not a viable option. So when we have an early

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out, we can count that as a student contact date and we just have to count our minutes into that. We have to have a minimum number of student contact days um one by state statute, two by our contract. Um we say that there has to be 171 student contact days and then after that there's a minimum number of minutes

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as well that needs to be calculated. So the recommendation is to have the Wednesday early out. It would be that second Wednesday with the exception of the month of February and then graduation on the 28th at 6:30 p.m. >> Okay. Any further discussion on that?

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There's ask for a motion. >> So a second. >> Second. >> Roll call vote. Um sour. >> Yes. Yes. >> Vincent, >> yes.

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>> Porter, >> yes. >> And I will be a yes. >> Then next we will move on to approve the fiscal year 27 capital outlay requests. >> So um admin team again reviewed those

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requests kind of coming through. So we had a good mix of items that came through all three buildings. I know there was a question about um requests. We did receive two requests at South. Um sometimes what it was was a paint

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sprayer for a track and field day and the conversation was we have one here that we can just take down there for a one day. And then the other thing too, I think the paint sprayer was $80 and so visiting with Tanya as a business manager, she goes that doesn't really constitute really should be $500, but you can see there's other ones that are

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smaller um that we have because their equipment as well, but we just felt that we could do that. So, they'll have access to the paint sprayer, they'll have access to the paint. But again, the I think it was 20 cans of paint for $80. We'll take that through supply and just get that figured into their budget. The other one was for a desk um another

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mobile desk. However, we've got all those desks are just not it's going to be a gray desk and rather than the the maple desk and we did talk to the teacher about that. She said, "Nope, I can make that that work." So, we've got that taken care of that as well and then just reviewed the other pieces there and

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and have those all ready for board approval. I think we had everybody approved on there. I did run this by Tanya, our business manager, as well um just to kind of see if there was things. Again, you're going to see some smaller things like filters and stuff like that.

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We'll we'll figure out how to make that work, but we would like to approve the list that you see there. I think the last one um that Mr. Wood put in, you'll see he was the most expensive request. Um but I think that was maybe directed by somebody else to put that in as well.

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We at our entryways one way. So it's going to be our branding. So after we do all these this things with what it means to be a night, but it's a major security piece. So when you come now into our building here at South or at North, we'll get some of those window skins or

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screens that you can put on. So you can look out, they can't look in. So we'll get those so when somebody comes here, the secretarial staff can see you. However, you just can't look into the building. And that's a lot of schools have moved to that for some safety and security. So I did ask um Tanya, I said,

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"Do we have any money in our safe schools levy?" She goes, "No, you use that up on other things." So, we feel that this is going to be the best place to put that. And it's really $1,500 at each elementary school and about $2,000 here for the secondary.

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>> Which windows will it go on, Mr. >> Um the main ones um that you walk by here where like Mindy Amanda's desk >> into their mine left over, maybe we'll protect Mr. Brown and myself, too. But we'll see. >> I'll be good. I'll be good. They I have

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a lot of paper there anyway. So, um but I think and possibly Amanda's window there too as you're coming up just because our secretaries are there where it gets a little tricky. It'd be nice to get that whole vestibule, but you guys already spent some money with that night that's there, but you can still see down the hallway. My ideal piece would be is

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if we could have that all covered. So, when you get in that vestibule, it's all night stuff and you can't look down the middle school hallway into the office area. It just protects all that. So, we'll just have to see, you know, I got to see what was spent on that big night that was put there. But again, looking at safety and security, I think it would be would be helpful. So, where it

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changes, so because there's more daylight outside during the day, you can see outside and you can't see in opposite holds true, but our offices are a little bit different because then at night, you can actually look in and you can't look out because now you get your lights on and it's dark outside. But we

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wouldn't really have that in any of our buildings if except for parent teacher conference night. But we'll do that exact same thing too at both elementaryaries. Probably cover those windows that are along the side if they're not if they're low enough where people can look in that we would just

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and that was really kind of a request I know one of our secretaries as well to say boy I feel as we kind of did our safety stuff said I feel kind of exposed and things like that. I said yeah that does make sense and would be a nice piece to add. Like I said other districts have added that as well and I can send you out some different pictures

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there. I know Wadina Deer Creek School has it. Bertha Hwitt at school has it. So there's quite a few that are out there. So we'll get some quotes. I know the company that Jake works with has some prices and I know there's a place over in Wadina that does that as well for a very reasonable I mean it's still expensive but they're easy to sometimes

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the custodial staff get concerned right if they get dirty they wash down just fine. So it's it's kind of like what you would see a skin on the back of I saw a vehicle today. I'm trying to think whose vehicle it was had that on the back of their truck window. So you can't look in, but of course you need to be able to look out the back. So very similar to

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that. >> And a little bit of that is kind of two birds also that if we're working really hard on coming up with a collective identity and what it means to be a night, we need to show that it means something. And so this is also then a little bit of way to get some of that

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information out too, right? >> Any further discussion on any of the requests? Otherwise, I'll ask for a motion to approve the capital outlay request for the fiscal year of 2027. >> So move >> and a second.

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>> Second. >> And a roll call vote. Sour, >> yes. >> Yes. >> Vincent, >> yes. >> Porter, >> yes. >> And I will be a yes. And the next item is to approve the 2026

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summer projects. >> That one will require some discussion. I think there may even be some opportunity to move a few things maybe to the next May 20th meeting just because of the expense of some of those items and give a little bit more time for buildings and

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grounds to have another meeting to discuss some of those pieces as we move forward. I think there's some pieces tonight hopefully you'll feel comfortable to to approve the capital outlay repairs that we have there. Um and then some of the long-term facilities maintenance pieces we have.

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Uh so if you look at that list, you're going to see we've got the fence for the playground at North. That was a request from some of our pair of professionals at a meeting that I was at with them and uh ended up getting a better price. We had I think an initial quote of 5600 and now we got a price from Ober fencing for

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the 3974 and then I'll just stay on the capital outlay repairs and go down uh painting the gym walls uh at the secondary school. Still waiting to get some final numbers I believe but we're thinking >> that just came in actually. I forgot about that. I got a text at 4:00.

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>> Okay. he was going to send me something. Um, it was going to be 17 17 to 2000 depending on the type of paint we wanted or if we wanted to change colors. >> 17 17 to >> 1700 to 2,000.

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>> Really? >> Want me to just >> Did you miss a zero? >> Yeah, that's true. >> Wow. Does he do some of this other work? >> Oh, I'm right. Seven. Yeah. 17 1700 to 2,000. >> That's remarkable. So

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>> you have to you have to remember that I only requested from the ground up to that trim board which is what 15 ft up or so cuz the rest of it is all fiberglass paneling. And then you've got bleachers that cover a significant part

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of half the gym. So, it's basically court three is what you're painting and then east and west walls. >> Does that include paint? >> Yeah, that's that was the his he's going to send me something a little more

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formal, but um he was been out of town quite a bit. That's why it took him a while to get it to me. So, with with determining if we wanted to change colors and and what kind of paint you wanted, it was 17 to 2000 is what he said. So,

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the same zero. >> That's great news. Yeah. When you said 17 to 2000, I'm like 17,000 to 20. So, no, we'll take that. That sounds good. >> Front sidewalk drainage. I know Chad, you've still been working trying to find a a >> organization or a vendor that will do

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that. So, I think we've kind of went different sources looking at drain tile or things like that. But again, just trying to take care of that water that comes off the school, but also just even where the snow is piled. So, we might have to do some of that differently. But then the sidewalk and that walk or the

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the um the road or the parking lot both become quite slippery at certain times throughout the year. So just trying to address that if we can. Um but that as well is not a hard number yet because we're still trying to figure out a solution, right? Trying to find the right place that >> right

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>> does that. So >> and if there is a solution, I mean there might not be one either. Um, and then the irrigation heads for 1,200. That is a firm price there. Um, and so, but you'll see now that that'll drop that price of our capital outlay repairs. If we drop that by $8,000, now

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we're talking $10,674. There is what we'd be looking for on that side. Um and then on the LTFM conversation about the north uh back lot there parking repair. We've received some complaints on that as well that

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there is a large pothole. I know um actually when you're exiting right or or Yeah. So that's so this is a complete digging that out putting in new tar um for 58,324. So, is that one maybe that buildings and

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grounds needs to go back and discuss a little bit more for that cost? Uh, the roof repairs, that's just kind of our annual piece there. We have leaks at both north and south and so this is going to be an opportunity to to get those taken care of. So, this is not any roof replacement. This is just patching

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and filling. If we're looking at a roof replacement, we're talking into the hundreds of thousands of dollars to do parts of our roof. That's not even the full full roof there. boiler repairs um is the $28,000

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and at North and that's something too I think we'll probably move to the buildings and grounds committee to talk about that cuz one is necessary and required the other one is recommended by the vendor uh but that is at a $14,000 price tag and so maybe we just need to

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have more conversation amongst buildings and grounds to bring that recommendation back to see if that's the the direction we want to go there. Uh the $5,000 that is a necessary piece. We have a VFD that is not operating right now um that circulates, my understanding, circulates

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the water into the gym side of North Elementary. So, we have two um right now we've been functioning on one, but that's not it's really hard on the one. So, it' be best to get that uh replaced or taken care of. There we go to the secondary school. Uh you're going to see

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some large number there, large numbers there. The range is from just using crushed asphalt, the 41,700. That's going to take you everything from the road all the way wrapping around the school, uh, really kind of to the edge

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or the southeast side, I would say, of the building, uh, would be the crush tar. If you went with an asphalt, that's going to be the 144,205. This was not included at all in the building project. I did reach out to Mike Barsnes and Brent Domen and they

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said, "Nope, that is not included in the cost of the project." My one concern would be on that if we do that now and if we have construction equipment going over those roads, does that put some, you know, stress on those pieces? So, are we better off to maybe do some

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patching, especially where we have those potholes coming in? I realize it's not going to last for a long time, but if it can be some temporary pieces there, but again, probably something with that expense to go to the buildings and grounds committee to bring a recommendation at the May 20th meeting. Um, carpet for the auditorium. I think

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that was not a finite number there. There's some So, um, maybe holding off on that. I mean, I think it's a repair that we need to look at, but maybe getting some firmer numbers there. So, we know um the loading dock repairs, that is a firm number at $3,000. So that is on the the back side here of the

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secondary uh the parking lot seal and gravel $9,000 at South. So that's to seal the parking lot and then putting some new gravel cuz that entire parking lot in the back is not um asphalt. So uh

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putting some gravel there again the roof repairs to take care of that. Hopefully the extent is $5,000 but we really haven't. time. We've had those companies come, I think the last or the same company come the last couple years, and it's roughly been $5,000, and they have said we can take care of that. And then

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the boiler repairs at South, Chad, please feel free to jump in if I say this incorrectly, but my understanding is the conttors have 10 of those 12 have fried >> um or have burnt up and so we need to replace those. Same thing, vendor says, "Well, you got 10 out, you might as well

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replace the other two." A lot different price tag than $14,000. Um, and then some wire is about 500 ft worth of wire to take care of that. That is a necessity cuz that could we we need to have the boilers working and stuff like that. I mean, they're doing fine now cuz

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you're working off of the >> Well, just it's it's right now we're using the fuel oil one that's down there, but when you get to the heating season, same with that north with that VFD for the pump for the gym side of the building, you have no backup. So, we're

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we're running without any backup. So, before the heating season starts next year, it's it's going to have to be taken care of um because you have no backup. So, um I I think especially that electric one, I don't think state will

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pass us when they come in and do the inspections because state comes through every summer and inspects our boilers and then gives us a stamp of yes or no whether we can fire them up in the fall. Um, same thing with North. That's just what

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you have with that big expensive tag is that is a flame sensor. It's basically the brains of the boiler. It is out. It is shot. It uh Mr. Brown didn't say we can get the same ones we have, but it is

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so antiquated. It's actually $3,500 more to redo the ones we have than to actually replace them. So that's but it's still 17 something over 14. >> Yeah. $3,500 each more. So a total of

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>> $7,000. So um the other unit is working, but it is questionable because it does have a screen or a face plate on it that explains to you, okay, we're in high flame, low flame, we're in purge state. That is not showing up anymore. So, the

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recommendation is is that we replace both of those, not knowing how much that other one is going to last. And as long as they're coming and the cheaper version is a newer unit, there's going to be a little bit of rewiring and stuff that has to take place. Go ahead and do them both. So, you know that both of

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them will run because you know in January when it's 30 below, I mean, I'm just saying that's that's kind of Bernie's principle, the way things go. they're going to go out and then we're going to have another emergency call to them to come in and do so that's the recommendation is to replace both of

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those. Um cuz right now we're running with no backup. So I don't know if we want to wait. I think there's certain things there like on the capital outrelay repairs probably if you're comfortable with that approving those expenses. I would say the roof repairs so we can get that

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company ready to get out here because some of these things we know are time sensitive. Um but then maybe the and then the the dock or the loading dock seems to be appropriate there as well and the boiler repairs itself. maybe if there's certain ones that you feel like we can say yes to and get those approved

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and then other ones that we need to move out have the buildings and grounds committee discuss here hopefully before the May 20th board meeting and then get those final ones moved after there's more conversation there or maybe you're comfortable with all I should tell you that that number down at the bottom uh

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the math doesn't math out because if you take the highest number is the one we would expend every capital or not long-term facilities maintenance dollar that we would have if we if we approved all those and probably exceed that and I think that puts us in a little bit of a precarious situation in case some other

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emergency would come up and that money I know somebody asked is that a use it or lose it so we've got the LTFM if we don't use it does it Nope you can build a balance in there over time to take care of of different projects that you need to thoughts from the buildings and grounds

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committee >> well if we're going to approve capital outlay let's just start with that and come up with a dollar amount that we're going to approve tonight. >> Okay. >> So, I'm at 6874 cuz our our gym walls, we're going to cut that down to 1,700.

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>> I went to two cuz you said it could be up to. So, yeah. So, >> we're about 7 grand in that neighborhood. Correct. The front sidewalk drainage. We do we are we going to leave that figure in there right now? I I don't I don't even know if there's

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going to be an option after I've talked to several different people. I I'm kind of thinking we're just going to have to deal with it. Maybe if the referendum goes through, maybe there's something at that time when we've got lots of construction going on that we might be

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able to throw something in. But I mean, you've got snow that builds up there. We don't really try and pile it there, but you have the whole roast section on this end that somehow seems even though there's scuffs on the west side, it

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seems to dump more onto this east side and then you get those certain times of year when it warms up and it just melts and goes across the road. There's it just is what it is. Um, I was trying to look at it hoping we could maybe do something to help that out because it is right where all the kids get dropped off

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from the buses and things like that, but the more we're digging into it, the more people I talk to, it it just might not be an option. >> So, I would like to approve a dollar amount tonight just so we have something to reference. >> Okay. >> Forward. >> I would agree with you. Let's take that $3,500 out because it doesn't mean I

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mean we can approve it later if he comes in and he says, "Hey, because we'll have that dollar amount still in that fund balance." So, is the 7,200 bucks about? >> Yep, that would be right. >> Yeah, cuz we're going to take the 3500 off. >> Yeah, >> we're adding two grand instead of 10

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grand for the gym wall paint and the fence. >> Yep. So, >> playground lake. >> Yep. I would say you're exactly right. The 7,200. I would make a motion that we approve $7,200 for capital outlay repairs at this

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point. >> Second. >> Do a roll call vote for that or do we want to discuss the longterm? >> Yes, we can. Yeah, we can do our call. So, do we want to do any conversation? So, you So, do you want to do two separate votes? One for capital project

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and then one for LTFM. Okay. Well, that's roll call vote. >> Okay. So, we'll do a roll call vote for the summer projects for the capital outlay. Um, Vincent, >> yes. >> Porter, >> yes. >> Sour, >> yes. >> Yes.

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>> And I will be a yes. And then discussion about the other. Well, for one, I I believe the loading dock needs to be fixed. We've been that's been in bad shape for a long time. Um,

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the roof repairs as well. I guess what I'd like to see happen is for now, we pull out the the auditorium carpet, the the parking lot, and the and the road maintenance. and then the uh north boiler repair, the

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larger one for now. >> I don't know enough about those other things, but I would support point out the carpet, too. I think it's a nice thing, but maybe we want to be conservative right now. >> Okay. So, just clarifying, Ryan, you're so when you say the so the parking lot

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at North right now and here. Okay. Um so the um how about the boiler repairs the five the VFD >> that we should we should do it. >> Okay. >> And then the other um the boiler repairs

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at south the 6,000 that as well. >> Okay. How about the parking lot at south for the and we that's not a firm price yet. Do we hold off on that till we get a firm price as well? Pull that. >> Sure. >> Okay. So just to confirm then I'll get this right in the minutes. North roof

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repairs, North boiler repairs of the $5,000 for the VFDs, the loading dock repairs at the secondary for $3,000, the roof repairs at South for $5,000, and the boiler repairs at South for

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$6,000. >> Yes, I would make that. >> 5 10 13 184,000. Does everybody come up else come up with 24,000? >> Mhm. >> Chad, who was doing the is it Ellington

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is going to do the work at on Boilers or who does that? >> GNR J&R Controls. >> Okay. So, looking for a motion for $24,000 approval for the summer projects out of the LTFM. So,

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I'll second it. >> And I think we need to revisit the rest of the meta. >> Yeah. >> Okay. >> Next item is to consider roll. >> Oh, roll call. Sorry. >> Um, Porter. >> Yes.

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>> Sour. >> Yes. Yes. >> Vincent, >> yes. >> And I will be a yes. >> Next up is consider and approve the website proposal from MAD Media. So, yeah, I've had a

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conversation with Julie. Um, and did do a little bit more checking. Uh, I don't have any firm context, but just doing some checking with another school that's using that just so that their expense up to date has been $20,000 and they knew that another district uh doing some

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campaign efforts was over $50,000. So, I think to get our website where it needs to be using Julie to get that set up, kind of did a little bit of look at the website that she's currently doing. I know Mr. Wood was one that kind of recommended that. I did ask Kevin to jump in here as well. Well, Kevin, we've

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got that expense. The two proposals there. One was for um uh the just the So, the website creation is the $3,000. The website maintenance and hosting is the $12,000. That's a monthly uh fee

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there. Um >> Kevin, a month. >> Sorry. Yeah. So, $1,000 a month for the 12. So, it' be a total cost of $15,000. Um or we could look at doing the website creation still for 3,000. than the website hosting for 3600. However, that

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leaves us to taking care of all the monitoring, updating, and things like that. And I think that's kind of where our conversation's been that we we don't have the resources right now to do that. And so the recommendation really is to

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look at that um $15 price tag to get that taken care of to get the website where it needs to be during this crucial time as we start looking at our facility plan and and things like that. And of course we'll have some savings in. We really kind of think that the website

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hosting is probably a wash with the other >> close >> company that we're paying for. So then you're really looking at the $12,000. So $1,000 each month. And then remember we were had somebody under contract that's no longer working to kind of help us with that as well. Um so that's the

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recommendation on that piece is to look at that $15,000. Doesn't mean that we have to stay that way. I think there was conversation a little bit about do we look at a class? Can we get a class to do that down the road? Um you know maybe there's a stipen that we pay to somebody locally here. One of our staff say hey

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are you willing to do this with some students and we can pay uh you know a fraction of that and things like that. but maybe this first year round to make sure here's what a good website, you know, when you have the right resources looks like. So, that's the recommendation that we have. Kevin, is there anything that you wanted to jump in on that?

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>> Um, I I just wanted to also agree with the fact that I think it's money well spent for us to pay for the maintenance for the first year. Um, anytime you build something new in a website, we're going to constantly be finding pieces that either don't function the way we

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want it to or to be redesigned, removed. um changed all of those pieces and I think after a year we should have a pretty darn good idea of what it's going to take to be able to maintain it and we can re-evaluate it as we go into that. However, I think in the first year that

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money is going to be very well spent. >> So the 3,000 is a onetime cost. >> No, that that would be our annual cost. So hosting fees are essentially Oh, wait. Sorry. the building building the website is a onetime cost. Sorry,

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>> that's one and done. Okay. >> Um it's the hosting cost would be okay annual and then if we continue maintenance past a year >> and so really that hosting Yeah, I should have said we take that right off. So that's where I think I confused you to Claire. I I caused that confusion when I said the 3,000 really that

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hosting piece we're paying that already to a different vendor right now to do that. So it's not truly $1,000 per month. It's the hosting and that. So, it's a little bit less. >> And she said she'll give us a >> a form to do that. She uses a Google form to submit if we need to make updates and things like that. I did ask

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her, I said, "So, um, Friday night, I need to get the the agenda posted to the website. I've been very lucky to have Kevin help me out there and bail me out on some of those." >> It's usually Stacy, but yes, I'll take credit. >> So, getting those posted and things like

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that, I said, "So, I a little spoiled that way." or if we have a snow related thing that we need on the website. She goes, "No, we give access." So, there's a where people can go on and put that on there. She goes, "I'm doing it for other schools." So, she said, "I might be able to jump on and do that as well." But she said, "No, you'll have access to make

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some of that." She said, "We still limit it because we don't want to come on and find out all these things have been changed and who made all these changes." And I said, "No, we just would need to have some flexibility in certain circumstances." >> So, I'm just a little want to make sure I understand. So right now our cost

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difference between what we spend a year right now for our website versus the annual maintenance >> it it would be a significant cost change. However, we would be getting the value in return. Clearly we

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>> I was just curious. So we're going to instead of 12 like we're probably paying 3,000 a year or something. >> I would have to look to get the exact dollar amount. I believe it's around 2,2500 for our hosting costs. Um, but that's all we pay is just

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>> So, our change is really going to be roughly 9,000, right? >> Okay. That's what it's going to give up. >> So, if we quit paying, does the website go away? We don't have access or how's that work? >> Our current website. So, I have to give them a 30-day notice. Our renewal is

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going to be July 1st. So if we move forward with this and I give them the notice on July 1st, our current website would be deleted off of there. So >> and so with this new company, we paid them 15,000 for a year, then

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after that year and we decide to take it over, it's also deleted. >> No, cuz we would continue paying the cost to have it um >> hosted,000 bucks. >> Yeah. >> No, three. So, we we're talking about the annual cost. It'd be a small annual cost

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similar to what we currently pay um for the hosting fee. And that's that's a a standard cost. You're paying you're essentially renting space on someone's server. >> Can the new company get it ready before we say goodbye to the current website? I

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mean, we would want some assurance. >> She She's ready and waiting. So, if I if you guys approve it tonight, she said she's already started putting some mockups together. So yeah, she said >> contract. She'd have to have it done. I mean we >> Right. Yep. Yep. So she would have >> and what we would do is we go through and just take snapshots of what we have.

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Now we have over 250 pages on our current websites. We would have significantly less I hope. Um but what I would do is just go through and I would just there's programs that will snapshot everything as is today so that we would

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have at least the content available. So we just don't have a lapse of >> Right. >> No. Yeah. No, she she knows the importance of having that ready to go. So we would just make sure and her biggest thing I think is tell me the documents that need to be there and the ones that I can flush out and don't need to be there.

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>> And we own the domain. So the isd2342.org, we own that piece. That's actually through a different company. Um the website is just simply rerouted to our domain that we own.

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But I will re reiterate that to her and it is $3,000. The $ 250 uh monthly hosting fee is in that is so 750 is what her monthly cost is to maintain and manage keep things up to date. And I think another piece to it is you

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get a lot of people who are out scavenging the webs web for free money and they are going currently going after schools and public entities for ADA uh issues with their sites.

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>> So if they find something they will create civil suits and hope to get paid outside of court for it. And people that aren't even associated necessarily with WCA, they're just out. >> Yep. Yep. They just they just run their their AI scripts and they're checking

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hundreds of websites a day. >> Everybody wants something for nothing. Any further discussion on that? Otherwise, do we have a motion to approve the MAD media proposal? Would that be the number one? >> That's what I'm just going to confirm. I'm positive. I'm pretty sure it's MadM.

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I just don't want to do that and say, well, here's >> Was this the only proposal we had? >> I did check with um the other group and that's the one that's already at 20,000 for one district. So, this is but that's the only proposal I have right now. Yep.

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and I reached out to um the other the tech group that's with uh Lakes Country Service Co-op and nobody else is currently working with a vendor who does maintenance. People have outsourced

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building websites. Everybody outsources hosting websites for the most part. Um but no one in that group was currently using someone who did um maintenance. at least nobody that responded. >> Well, I think if we're going to do it,

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we need the maintenance. Doesn't make sense to create it if we're not going to maintain it. But I I would like to see what possibility there might be down the road in having a class, >> right? even even if a a class jumps in as a supplement piece because one of the

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challenges is if the class is not a full isn't going on every or both semesters then we run into gaps but I I think it's a tremendous tool for kids to learn and there's different places where it could

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fit in it could even fit into a digital arts style class because we already give the kids access to Google sites to mo build mockup websites. >> I like the idea that they have a year to work on the bugs and then we can evaluate.

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>> Are you concerned about not having a second bid >> that and the the expense of it? What you know, we got boilers to fix and I struggle having a website, you know, spending this much on a website, I should say. I mean, I I

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realize the importance of the website, but I'm more of a mechanical person than and I don't I see the W the roof leaky versus a website >> because I'm a geek. I look at school website. I look at school data all the

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time and the websites >> I just honestly ours just looks dreary and >> it's it was made like eight years ago. >> It has zero marketing, zero use. It just compared to what else is

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out there and there's little tiny districts just like ours. >> The other value that comes with this is this helps with Paul keep me quiet about wanting to add another person to my to my department. >> Do we have time to get a second bid? I

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mean, I I understand what you're saying, you know, that we need to be prudent fiscally. >> Yeah. I mean, I can double check. I just know that her timeline get this turned around in a month, I think, becomes more complicated. Like I said, when when I checked and somebody said that they had

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already paid over $20,000 in a, you know, shorter period of time, but we can definitely push it off. >> I just I think, you know, maybe it's bringing up a good point. It's our only bid. Is that how we take care of it? I don't know. I will say I in the the pieces I looked

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at when Paul and I started talking about this, I it's not super easy to find someone who is interested in doing the maintenance piece. >> What happens if we go past July 1 and we have the other one still going >> and then we just pay for another year of

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hosting? >> So we would pay for a full year of hosting and then we would change and potentially go to a different host. Is that accurate? >> Yep. So what essentially what we would do is we would pay to reserve our space on their server with school messenger

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for a year. Um so just delay their deletion of it and then we when our when the new website was ready we would just reroute. Um which it's not an extraordinary cost but it's potentially

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$2,500 you could avoid spending. >> So she needs a month notice. Can we get a bid and look at it at the 20th from another company? >> I don't know if she needs a month notice. I guess that's what I would what I have to give school messenger a 30-day notice. >> Yeah, but I think she needs a month if

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she's going to do it. I >> I think it would become awfully tight. Yeah. So, you know, for her, but I >> ready to turn on. >> Yeah, she might need more than that >> unless we are comfortable just saying it's going to be a very skeleton. Here's our pieces here and more will roll out and stuff like that. Could be a

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possibility there as well. because I did reach out to one other after we had the curriculum review meeting. Um that gentleman doesn't do anything with website creation. However, he will do marketing videos like he's done in the past at a very good price.

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and so she understands, you know, what we're we're trying to do this fall and she's she anticipates the extra work advertising on our website then in conjunction with our construction people or >> Well, yes. So, I mean, a lot of that

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would really probably come from Krauss Anderson would do a majority of that work. They would just link it in kind of like what Witsth did a little bit with the um with the task force. They'd have some pieces there. So yet they would link those two together. So nope, she's

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aware of that because she did that work a few years ago for laparo. >> Is I'm assuming Kevin and administrators are going to get some look at is a vision that she thinks matches our vision in terms of presentation and

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having a little little more pop than user friendly. I mean, do you guys get to look at that ahead of time? >> Yeah, like I said, she's already sent some mockups. I mean, the unfortunate part is the picture that we show on our Google site is the frontal with our green and our windows there. So, we've got to find some better entryway

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pictures, I think. You know, so we got to find some pictures that cuz she's just finding things online right now and said, "Hey, I can use these things." But yeah, I think we'd want to find some more inviting pieces there. >> Are you pulling up their website? >> I just say I'm pulling up. I think that

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it kind of speaks for itself as far as what their website looks like compared to ours. But >> it it's yeah, I think talks about simplicity. I think the other thing too, Kevin, to remind me if I'm wrong, which she said we're going to go down to one >> domain, right, to hopefully >> Yeah, just one site cuz right now we

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have a site with three sub sites on it. >> So we have four websites that are all active. And as we're looking at timeline too, we need to take into account when we need to have this thing ready to get the

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referendum information on it as well. And I don't know when when that when the majority of that information is going to start, but we need to make sure we're ready for that. >> And how do you communicate all that that hey, it looks like this your pieces

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there. Mhm. So, yeah, here's the website that she's created for for that this school district. So, she's doing nothing with Facebook, she said. She said, "Please understand that I don't do anything with Facebook or anything like that." But she said,

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"No, I do these pieces here." >> So would there be like you I think you made me think of what you're talking about is you know Sarah the communication piece was referred and would they do some collaborating on this maybe? >> Yep. I think they'd say, "Hey, we want this to be rolled out and yep,

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>> all of that." >> So we get it sequenced, right? That's how I Yeah, I think they'll they'll take the lead on that piece there and say this needs to be put out on Facebook. This needs to be on your website ready to go. >> When when do you expect that that information will start when? So ba

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basically what I'm getting at is we need to if we're going to do the website, we need to make sure the website is ready to go in time for that. >> Right. I think because the review and comment doesn't happen until June and then the board would vote to move forward with putting it on the ballot.

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Now that can happen, you know, first part of August. I would think that she would want to start have meaning she being Sarah probably August is what that was kind of the feeling I got when we had our um meetings there was probably waiting well because they really can't do

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anything until the review and comment comes back and and is reviewed by the board and then after that I think what she was kind of saying is once the board takes action to say we're moving forward with putting this on the ballot that I think that's when pieces would start to to move out but I also know that she

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said they would probably wait more until back to school stuff. So we have people here ready to share information. So it's like be back to school open houses in and so really a push late August into September. >> So just some real assurance that she's

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ready at July one because you so you don't get caught paying for two, >> right? Yep. I think we got to pull the trigger and do it. >> And it is number one. >> Is that a motion?

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>> I'll make that motion. >> Can I get a second? >> I didn't catch the difference between the two proposals, but uh whatever the good one is, let's do that. Well, the proposal, so there's uh proposal number one that includes the maintenance, the monthly maintenance.

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And so that cost is 15,000. The other one is um >> 6600, but that does not include that's just the website creation and the hosting. We would have to do the monthly maintenance. >> I'd make the proposal for number one then.

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>> And a second. I'll second that >> to a roll call vote. Uh S Sour, >> yes. >> Yes. >> Vincent, >> yes. >> Porter, >> yes.

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>> And I will be a yes. >> Then we'll move on to our discussion item um which is the cell phone policy. Mr. Wood, are you ready to present on that? I I know a little bit of conversation um was brought up at meet and confer. I

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think you had a conversation with your leadership team. >> Yeah. And I don't know that we're necessarily at a point that there's a ton of discussion yet. I just think the board maybe we need to be thinking about what the direction we want to go with with our cell phone policy.

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um and then really flesh it out over the summer so that we can roll it out with good communication going into the into next school year. Um you know, the the pulse right now from staff and the leadership team is that we we're looking at um you know, kind of a blanket ban on

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cell phones from during the entire school day. Um what that looks like in a sustainable logistical way, I don't know that we have completely figured out yet. it would require some moving pieces as far as right if we're going to do it we

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need to do it right and just expecting you know it to happen with good faith is probably not realistic for it being sustainable throughout the year. So if that's the case, right, my opinion is that we probably need to collect cell phones and if we do that, then what is the process for that? Where are the

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phones kept? Where how do we hand them back at the end of the day? That will probably require changing our schedule a little bit um to make that happen. And there's some discussion that's happening on that already. Um, you know, there's

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also some, um, opinions of others as far as is that necessarily the route we want to go with all our students or do we want to look at maybe more of, you know, fifth through 8th, no phones at all? And maybe as the students um, get a little

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bit older, do we want to allow some access just because, you know, teaching appropriate digital citizenship is important? Um, so I guess that's kind of the discussions we've been having as far as a leadership team right now that with

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the the like intent probably to look at what a full ban looks like, especially there's been some schools in our area that have gone that route and I think you're seeing more and more schools looking at that.

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there is was a proposal at the state level um kind of like North Dakota did a state law banning cell phones um I don't know that that has a ton of legs in Minnesota right now but it definitely is being discussed at the state level as

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well so I think just maybe to have you know we can discuss questions that you have immediately but something to be thinking about that we can look to move on early in the summer I think is kind of where we're at right So any thoughts right off the bat on

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this? >> Is this would you say that this is teacher driven this whole initiative or idea or what what is the driving force? >> Well and that's a good question. And I think that it is teacherdriven and I

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think it is a little bit of research driven right now that as you know one of our PLC's was reading the anxious generation and looking at the impact on developing brains and this constantly being plugged in and connected. Um so I

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do think there's maybe a societal thought going through right now too that limiting screen time is really important. Um so I would say that it's probably twofold. some state statute, right? I mean, around isn't there someone having it in,

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>> right? There's some pieces there. It hasn't been >> passed yet, but there's talk about >> and there is the requirement that we have some type of policy, but we're all we're already meeting that. It just is is it going to be more stringent? >> And we really don't have access in the elementary now. I know there was some

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talk about smart watches. Is there are there some watches or something that maybe students >> our policy is no smart watches or cell phones >> at the elementary and then at the 51 12 is a little bit >> well 56 also do not have >> that's right y

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>> so how is that working fifth and six >> that that's no problem with fifth and sixth um and I think that even even our 78 right now we don't see a ton of problems as far as with the current policy is that the phones are stored in the pouches as they enter the classroom

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room and they can have them passing time and lunchtime. And we don't see a ton of issues with our seventh and eighth graders either. I think, you know, our 9th through 12th graders just have a little different they use their phones way more than maybe you do in 7th grade

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because they use them for college classes. They use them for their work. There's a lot more that the older kids use earphones for. And I think that's where some of the ideas of well do we look at at tiered versus total ban because right if you're an 11th grader

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12th grader you do have a different level of responsibility than a seventh grader um and so I I don't know that I have good answers to that yet but >> so I live taking phones it's

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unbelievably labor intensive um I guess I'm trying to I think whatever you do, you got to you you're in it, >> right? >> You're done. So, is there a way to build some kind of scaffold program where you have an off-ramp if you want to revise

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things because you'll plan and plan and it's tricky. >> It is. And and it's September is one thing. What's it like in January, February, right? It's when you get a little everyone's a little more tired and things have, you know, progressed a little bit. So,

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>> and there's a issue about roles and responsibilities. >> What is the staff role? What is a parent role? What is the cook's role? How does all that integrate? It's tricky. I'm sure you know. >> Well, and that's why I don't, like I said, I don't feel comfortable saying

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100% this is the direction we want to take because I feel like there's so many pieces that go into that. It's easy to sit here and say, "Yeah, take phones away completely and that's going to fix all our problems." But I don't know, right? It's going to create problems, too. So, how do we deal with the other problems? So,

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>> I don't want them to have phones, but I want you to have a program that you can sustain. And it isn't just a policy. It really happens. Correct. What can you do if we're on 100%. >> Correct. And it's and it's hard or

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it also seems like you almost need to build in like a tiered system into that. like we were starting your phone's in your locker and that's where it stays during the day and now if it becomes a problem now we look at something more strict. Um

396
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so yeah I don't know though cuz I think one of the things that was noted this afternoon was the Stillwater school district. It looks like theirs was pretty >> theirs is quite strict >> pretty rigid so on and how they I mean from from the first consequence I think was even a parent parent had to come and pick up the phone. So, I think that was

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the, you know, that was one of the things that was mentioned to the group today, this afternoon when we were in the meet and confer meeting was that piece there. And, and I think, you know, probably doing a little more check with your principal association just to see those. I mean, I've heard some groups that have said we we would be in more

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trouble if we went tried to go back to allowing phones that they've made that choice and decision. And, >> right. And well, and I think this but like like Miss Vincson is saying, right, it's easy to sit here and say everything sounds great and yeah, have a parent come get it the first time, but is that going to be something we're actually

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going to do? And if it's not, then it's then it's a waste of time to say we're going to do it. And so I think that's why we want to be really intentional in in what this looks like so that it is sustainable, it is enforcable, and it's something that has a positive impact. So,

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>> and have and have and have and have and have and have and have and have and have and have talked to the kids about it at all like the older kids like >> I guess not really like to get their feedback on things. I know that there would not be in favor of taking taking things away but >> I think there is some recognition

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amongst students that the you know constant dopamine hits is a problem >> right? So yeah, that but that would be good to get some feedback of just, you know, >> what do you think would work? >> There's never been a climate where it

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would be as easy as a relative term to do it because it's national, right? But >> Right. And now if there were if the there is a state law that comes out, well, that kind of makes the decision a lot easier, >> right? Um

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but yeah >> the reason I asked my question is if the teachers majority are saying that this needs to happen then I think it we need to listen to our teachers >> and is that kind of that was the feeling that I got or would you say that that's

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>> I mean that I think that is definitely the feeling coming from the teachers that are on the leadership team. If we were to pull the entire building, I guess that would be even or a conversation with our whole staff. It would be interesting to see what people think.

405
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But I would I would say that I think that's a direction that teachers would really lean into going that route. And the schools that have done it, I there is quite positive feedback from

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administration at those schools. So, >> well, I think it's also the mental health piece, right? It's that just some of the mental health pieces that have kind of been attributed to that and the anxious generation book has kind of alluded to that and we've just and it's just so I think I think to your point,

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Mr. with the fact of we have to have one policy that's very clear so people know because I think that's the other issue as well as we get down the road and then all a sudden certain students say well it just depends on whose class maybe you're in where we can say from here it's consistent all the way across the board because that's usually where that

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breakdown starts to happen and then there's frustration that comes amongst other staff or students and administration so I think if we get that policy and just have to make sure that all of our staff realize this is how this is going to be regardless If you're

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in FIED, music, science, here's what needs to be followed. And at the very beginning, I think the first month could be very challenging and very difficult. But I think once we get to make that the normal, I think that would be probably a step in the in the right direction. I mean, I know Kari just hosted that

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community um or you know, with the anxious generation book study there, too. And that was some families I think are even looking to push it to say how do we get it as a community as well, you know, and so there's again that fine line and balance. But well, my brain just always goes to the the logistics of

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it though of collecting and keeping 400 cell phones and then having a system where you're actually making sure students are turning them in and you're getting them back and you're dealing with all that. And >> are you thinking about doing pouches or are you thinking about they put it in a locker? It's their responsibility if

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they bring it into the thing because if you're going to do pouches and stuff that isn't >> well and I think and that's where I think there needs to be a little bit more thought as far as what is realistic because is if they're responsible for locking them away is that really going

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to be sustainable through the whole year or is it are things going to slip up and loosen up a little bit and now all of a sudden little Timmy has his phone maybe for a little bit and now a little bit more and all of a sudden now someone else is sneaking their phone whereas We collect them and lock them up in a

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pouch or in a cart or whatever. Is that more sustainable? >> What are the districts doing? Are most I've heard, you know, you see national stuff about the dogs that what's going on around here? Are they just saying you it's your responsibility to have your locker out out there? >> I don't know anyone that has done the

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full ban without collecting the phones in the pouches or in carts or things like that. But >> I didn't know that. But I did I'm sure there are schools that are doing the students keep it >> that you know if you choose to bring it to school it's yours

416
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you you need to lock it in your locker that's the only place you can keep it and here there's no cost of using lockers lock >> correct well that's part of it too right >> so they have to figure that out oh yeah I got to lock my locker >> because those high school kids they're going to want it before and after school they have sports and

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>> Right. Yep. Mhm. >> So, I mean, to me, that's the big issue you got to figure out first. Are you going to have a policy where the kids, they're going to choose whether they bring it or not. But if you bring it, it is out of sight. And if it's taken

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because you chose not to lock your locker, we're not responsible, you know? >> I mean, I think you got to figure out if you're doing pouches or baskets or whatever the heck you're talking about, >> right? And and I I feel like we are not

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there yet as far as what's realistic. >> We've got to get there, right? And I mean, is there an agreement that we're going to have a policy? We just don't that something's going to change. >> So, there's a lot of work to do. >> There is. >> Yeah. Probably a good thing to kind of

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continue with the leadership team. And I know another school that today during that meeting somebody had mentioned OSUS must have had a fairly strict policy and they went to as far to say like if they go off to a field trip or something a field trip like the staff member had to collect them even there and and the

421
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staff member here said well that's how I sometimes communicate with loading up the bus it's time to go and this person had them all that would make it difficult but might be just worth kind of checking with your principles. I think starting with yeah local policies or policies around the area of what other schools have and are looking at

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doing is really a good first >> and yeah where was the heartburn so we kind of noticed hey hopefully we can maybe be a couple steps ahead of that I think the parent communication is going to be key at the very beginning I think you know but I think like it was said earlier I think there's some trend to really looking at not having access to

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the phones all the time I think there's even a trend should our kids always have access to a Chromebook you know I mean that's we've there's some schools I think that went back to the old paper pencil type of a deal to say we are so much connected all the time. I mean I'm that same way. I get up first thing I do

424
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in the morning when the alarm goes off. I check five different things before I even roll out of bed and probably not healthy and I do the exact same thing before I and it's like some of those things I just check 2 minutes before that. But it's those pieces there. >> Dopamine hit, right? Well, and I think there's some merit also. Um, and I

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haven't even talked much with Kevin about this, but as far as our Chromebooks cause probably not quite as many issues as cell phones, but there's definitely a lot of things that we need to monitor and keep track of on our Chromebooks and is, you know, looking at more of

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classroom carts and things like that as we look to the future. Something that's better for students versus them having constant access to a Chromebook as well. How much homework is done when students bring their Chromebooks home? And I don't have that information, but just things to think about.

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>> Hi, this one clarity. The staff is ready to make a change in cell phones and you're supporting that. You're just trying to explore. Then I think unless I'm mistaken, the board needs to know if you're going to do a a buildingwide collection process

428
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daily, it's going to cost time. It's going to cost money. um whether you're gonna how you're going to store them, who's going to collect them, that's a there's a monetary piece there. >> And if you're going to do something that's more you choose to bring it, it's

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in the locker, everybody out of the locker. That's the only thing I can think of, >> right? >> You know, then >> well, >> then you don't have that piece. >> Yeah. and the yonder pouches or something like that is the only other one where they're the students keep them

430
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but they're locked into the pouch. I don't quite understand how those work. >> 60 bucks a piece. >> Yeah, they're very expensive as well. So >> yeah, I mean it' be a budget. >> Any further discussion on that? So, come back to the June meeting. What would you like to see at the June

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meeting then when we come back as administrators? Just some further direction from Mr. Wood probably and the >> I'll be on at the June meeting. So, we'll be here. >> Oh, Kaitlin, it looks like he'll be bringing

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>> sounds like I'll be bringing that information. So, or a written proposal that you could have or something like that. So, yep. I think >> maybe what other people are doing in the area, what other schools are doing >> works and >> more conversation with the leadership team to and maybe maybe one of them is willing to bring in kind of what the

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team has worked on as well. That might be a good opportunity there too. >> Yes. Well, because I wanted to be really thoughtful with it because and not to sound selfish, right? But it is not then it is falls on us as administration to be the ones enforcing

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it and explaining it. So, I want to feel good about the route we're going, not just because we feel like we have to do this, right? But I want to do it well. >> Yep. No, I think it's a great point. >> Are any I'm command I know retired, but

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02:01:35.040 --> 02:01:50.320
are there any schools that are doing anything like an incentive like you link it, you know, so it's phone Friday because of XYZ? >> I think that that would be good information to have too. Yeah. Like

436
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could you not that every Friday I don't mean that but like >> but whereas less punitive >> you know >> uh you know the 9th through 12 had you know 90% attendance in May or April guess what >> you know I don't know I don't know if

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>> I know some schools and I think some of our teachers even asked about board games right because now I mean it also changes instruction a little bit because if kids are done they now need to have either extra things to work on cuz these could probably work out to >> those who are >> pacify up at the end. M I heard you

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speak up I think at the very end or did I >> I was just gonna say when you come or whatever plan comes up it would be nice to see I mean I've heard you say a couple times that there are schools that have had good success with it did they

439
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have good success with a total ban or did they have good success with a graduated B you know like uh you know seniors juniors can have some and lower what you know what success did they have I guess as far is is there other models besides just the total ban? And then I

440
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guess the other piece would be is we really probably got to have our staff on board with the fact that they should be modeling the policy similar to what the students are. So that's I guess another piece that I' I've heard some grumblings

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about some of that with what our current policy is. So it' be pretty important that the staff understand and and model that policy that we're whatever we choose. >> I agree and I think it I think just uh

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collecting information on through like the principal group on what schools have and are there schools that are doing nothing and what does that look like and why have they made that decision. So I think that having a little more information before we make any big decisions is important.

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So yeah, if you can maybe talk to your western division, get some information there, leadership team probably a couple more times maybe and then if there's a couple representatives that you're comfortable with having them come to the board meeting in your absence on that date, that would be good. Or I can definitely bring information as well.

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>> I won't even have my phone cuz they're taking it for guards for 5 days. So >> Oh, I know. Yeah, we're doing a mock deployment thing and they're taking our phones completely. >> Isn't that interesting? Uh-huh. >> Mhm. >> I mean, >> yeah, it kind of shows, right, on

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certain things. So, >> that's really harsh. >> Is your mom calling to say that? That's not right. >> She doesn't have a phones. >> Well, I don't envy you. It's tricky. >> It is. Okay.

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Um, anything else? Otherwise, looking for a motion to adjurnn. >> Second. >> 7:37. >> Have a great night. >> Maya. Thanks, Maya.