good morning it is April 16th in the West Central Secondary School Media Center it's 7 o'clock and we'll start this meeting with the Igian to the flag of the United States of America and to the republic for which
it stands one nation under God indivisible with liberty and justice for all roll call gross here all right um this morning we have Mr crep with us and he would like to talk a
little bit about some teacher pension yes good morning morning i know you tried to limit this to two minutes i'd like you to go over stop me when you have to please um I sent you an email this morning uh carbon copy of
what was sent to all of our teachers yesterday we've been informing our staff um throughout the last few months on the progress of some TR pension reform legislation okay to give you a quick
summary the rule of 90 is gone has been since 1989 but all those rule of 90 people have now retired or very close to leaving all the rest of us called here too um with pension that is
uh not very good to be simple and plain um it is a big issue for educators and should also be a big issue for school boards right um I was at the
pension advocacy day last Tuesday a teacher from another district said Senator Tory Westerm hey these pensions are a great attraction tool for teachers and Senator Westerm very frankly said to this teacher "Come on
you didn't go into teaching for your pension you didn't go into teaching for your pension you didn't go to And it's true mr did not go teaching for his pension but I can tell you this for sure it is a retention tool that keeps teachers in
the profession it's that mid-career part and teachers have to make a choice right they can go elsewhere and probably make a ton more money in salary or they can stay in education earn a decent living and have a good pension when they get to that
retirement age that's all covered in that email there's a link to a website that covers all of the intricacies and nuances of the pension reform what we want to pay attention to
is there's three pieces of legislation out there number one the most vibrant one is a rule of 6030 at least age 60 and at least 30 years of teaching and you get your full
unreduced unpenalized pension there's another very similar one that is a 6230 rule okay um and then there's one that just continues to reduce penalties
after age 60 which one costs the most you know the Cadillac one it's not really a Cadillac let's call it for the 6030 um we and when I say we I mean at Minnesota who is driving a lot of this
stuff and the educators across the state are most advocating for a career rule like the rule of 90 was a career rule that evens the playing field keeps teachers in education we certainly
hope and it equalizes the injustices that have been done for 30ome years that is nobody's fault it was just I have a lot of information if you want to hear more um bottom
line it seems like it's a teacher issue and it is i I strongly It's an issue that should come to your table because there no matter what you're going to pay for it right if teachers have to stay in teaching until
age 65 you're going to pay that higher salary for many more years if a teacher can retire at 60 you are going to be hiring a younger
teacher at a lower salary stay until 65 you have to pay that higher salary for an additional five years so you're going to pay for it no matter what there's math on that so in that email and I'm sure
you're well aware of how to contact your legislators that a quick email to those people coming from a schoolboard member might just swing that might push it past the finish line and get that career rule that would benefit all
of questions is it is it close um if you look at your 90 30 90 or 60 30 6230 rule 90 how close dollars or dollars
it is it is comparable it's not close now with the age of normal retirement going up quite honestly I believe this is not the party line this is what I believe I believe I should have to work for longer too right and not get through
I next year 6230 I've got four more years I'm okay with that thank you very good thanks for your time okay that brings us to our agenda um there are no corrections or are there
any corrections or additions anyone sees to the agenda as it's written i'm going to look for a motion to approve the agenda and a second all in favor say I i motion carries
superintendent report okay mr brown we have to be as quick as Mr yeah that's right i can do that the legislature uh just for an update they are on their Easter Passover break until next Monday at noon once they're back in session they'll have about four weeks to
finish up their work and they've got a lot of things ahead of them as you heard Mr krep talk about even just the the pension reform there um some of the items of note that I've taken off from MA's updates here the first one is the GOP wants to repeal the unemployment uh
mandate um but however the DFL wants to fund it one more year at the state level and then on as a local levy so that would be pretty significant for our district that would add probably another 85 to $100,000 in expense annually onto our levy so I guess one of the struggles
that I have with it is they mandated now they're passing it off onto somebody else to take care of it later on so that's kind of an issue for me um House Education Policy or House File 1124 uh would provide permanent flexibility for schools to start school September 1st remember there's a couple not this
upcoming year but years following school labor Day is later and so that would push us late into May into early June so they're trying to get that flexibility to at least say "Hey can we start September 1st?" Uh Senate uh education finance the
big one to keep an eye on there is they're looking to repeal permanently repeal the inflationary index so already for next year we know we're getting 2.74% because of that inflationary piece that's included state could also say "Hey we're going to put two more% on the formula plus your
inflation." I don't think that's going to happen because we've not heard anything that way but they're looking to repeal that for fiscal year 2029 just because I see how that will impact the budget which there's good to that i partly realize that it makes it difficult for the budget but then each
time we're not going to know where our funding is either so it's going to make it difficult there with the with the inflationary piece put in place at least there was a little bit more of a guarantee to know here's what we'd be able to see there um one other thing that would be helpful for us is just an increase in special education cross subsidy aid we still see you know we've
gotten some nice increases since they've started to add more to special ed cross subsidy aid but having a higher percentage believe it or 53% would be significant for us and then I know we've talked a little bit about this before in the finance committee just that whole harmless to the compensatory need
remember I think that was going to be about a $65,000 uh change for us if they go with the new law that's putting in place so they're looking to do a one-year hold harmless and I think still trying to figure out some other nuances with that that's based on our free and reduced uh meal count and things like that so hopefully
there'll be some opportunity for that uh and then the Senate Education Policy uh committee there with their omnibus bill many of those different pieces were um taken off the table so they're going to be working when they get back after that but they were looking at an August 30th
start date repealing the eligibility 2 requirement um allowing It should be K6 suspensions if negotiated in the IEP and teacher license your flexibility were all dropped there and really the key piece right now every kindergarten through third grade uh there is no
opportunity to suspend and so we've got to find alternatives of what we would do um you know to address student behavior we have things that are um you know at an elevated level what can we do so it's just trying to offer some flexibility with that but right now there's no
traction on that piece community task force uh work is still being done to to get some things addressed there i know that it's been a while since we've had our last meeting and we're just trying to think work through different ideas right now really
administration is looking at feasibility of some different pieces of hey if this plan was to be put in place how does that work operationally you know we're on a on an eight period day on a six period day um and then how does that work with administrative structure if
we're one site three sites if we're down to this many classes so there's still some time being put into that trying to get that sorted out so when the task force comes back hopefully they can come to a consensus and get that figured out and and make that recommendation to to
the board um and then staffing for 2526 right now things are looking very good we remember had to pull the last person off teaching position well shortly after they interviewed again we have a new candidate uh but we do need
to wait just a little bit mr sawski uh endorses this option here to wait for another semester because this uh teacher will student teach in the fall and then she'll be ready in um January so I don't have the contract for you today to review because I got to see how we hire
teacher i know can happen i've heard people do that two years down the road back when fax teachers were whether ws still programs people would go find fax teachers and offer them a contract based you know pending successful student teaching and all those other pieces there and so we will get that figured
out here uh I know this person here Mr said is just a real team player i think looking to do some stuff prior to even doing that so we'll get some ways figured out where she can probably do the state FFA convention willing to volunteer there just already make some connections with students and then also
looking to do some summer work and ready to jump in to do some things next fall so just really a great uh piece that we'll be able to look forward to there um English teacher we are going to be scheduling interviews for next week we do have some candidates for that position and will be getting those
interviews scheduled and ready to go um on that in our support staff positions custodial and um pair professional we did review the radio and you're correct it is rather expensive over $1,000 to to post on a couple stations um and for
advertising and things like that so we did reach out again to the Classic Canary because we did get some candidates there we've also reached out to the Echo Press so we're going to use the Echo Press and Classic Canary because I did talk to the neighboring school they They've used the jobs HQ uh to get their information out there so
hopefully that will help maggie's done a nice job of getting some decent numbers there so it's still about $1,000 expense for the district um that'll be a month's worth instead of two weeks i think it'll be 124 times on the radio this will be four weeks in the Echo Press getting on
jobs HQ and things like that so we'll continue to monitor to see if that is able to garner any more candidates for us on that and then the last piece I wanted to mention our music position we do have one candidate right now who submitted an application on the
part-time piece but I've also been reached out by a neighboring school who has some interest in maybe sharing the position um so what I've got to now do is look at the math right we want a quality person there so that's our first step that we need to look at but the second piece is okay if we have them at
043 there's no benefits or anything like that we put up to fulltime then do we pick up additional cost or so are we subsidizing part of that position uh for the other school and then of course there's going to be additional compensation needed because probably with travel time to the school and mileage there will be additional expense
there so I'll work to draft an agreement um if that's the decision that administration feels is the best way to do that we'll do we'll work through that and bring that to the boards uh probably to our meeting here May 7th just to kind of review that to see uh but yeah when I
first thought about this would be perfect somebody's looking for it be able to work and you start to pick one of those other pieces that could be additional costs and expenses so again if the one candidate doesn't work out then we would definitely look at the other piece there to to do that so hopefully we'll be full and ready to go
next fall the special ed vehicle was delivered on Monday i know they're very excited about that we'll be parking that vehicle in the garage back there and then the new mid bus will need to move out because it needs of course a higher garage door so we'll do that and have
that ready to go but I'm sure that vehicle will be used quite often or solely used for special education but I know there's already been some conflicts trying to get things figured out for our spring transportation uh Jake's done a nice job working with Palmer palmer of course as you know gets to be the spring
time of the year right all of our drivers aren't necessarily available there and so trying to get that all addressed and taken care of and getting kids to practices when they need to be there at the right time has been a challenge but they're working through that and and so our other vehicle is not here yet we're hoping here by the end of
the school year that we'll have the other vehicle that was ordered that'll just be a general use vehicle which Jake said is going to be definitely necessary i think our Yukon now already has 65 or 70,000 miles on it so we'll want to continue to monitor that upcoming dates you can see those um of course no school
Friday or Monday uh at the end of this week and then we do have early release on May 7th and our school board meeting is May 7th so this is one of those times in the year that we'll actually have a couple Wednesdays in between before our next meeting all right any questions for Mr
brown and we will move on to time um health insurance we stop yeah there was two other things I was going to write in my notes there um health insurance we did get the review
back from our consultant unfortunately there is an increase but as a consultant would say it's not as big as some of the increases they've seen for other districts which still isn't helpful uh so our committee reviewed it they we need to get together again to make a recommendation but looking at a
9.52% increase for health insurance for next year with a 15% cap the following year now if our our claims are decent and we only need to have an 8% they'll do that however it seems like they always seem to find the cap right it always sounds good but the cap is always
what they what they move to so it would be moving from Lakes Country to Source Well and through Blue Cross Blue Shield um That is the lowest one right now they're called smart plans they have four different HSA plans so we'll get together the teachers union they get
shared a little bit but they'll vote on it and then we'll get back to them and we're looking at open enrollment starting May 12th and then going through the end of the school year so May 30th would be the last day for the open enrollment period and then remember their insurance takes effect July
however their deductible will continue so they absorb what's been used in the deductible from January through June roll it over July through um December and then the deductible resets there but the rate stays the same so convoluted
when it comes to our fiscal year and how that kind of works works there the other piece I just wanted to address was um of course I sent you the press release that was sent out to our families in regards to the incident that happened um here's where it's still being discussed was it on property or not school property still
very close to school property very concerning uh for all involved and so we're continuing to work with law enforcement to see what steps will continue to be taken you know the one thing I just want to commend our staff member who was out there as soon as she saw law enforcement activity I mean she
actually communicated with the individual but as soon as she saw law enforcement respond she moved the students in the after school daycare back into the building our buildings are secured they're locked and so she was able to do that responded very well law enforcement also responded very well i
think somebody had said um was it on Facebook or posted somewhere that I think the call came in at 411 or 4:12 and by 4:14 uh things were taken care of but we'll continue to to keep people um up to date on that as much as we can but
we right now are daycare students will uh have their activities on the north side of the school so we everything to the north side of the building um until we All right now any questions for
just not trying to be negative or anything went through previous communications on the board before but at what point I've heard in just the short time that I've been back that you know
there's some complaints about finding out about it as parents on Facebook before anything went out from the school district and I understand that maybe it wasn't on school property it was whatever
that it just seems that when anything of that magnitude where there's sheriff involvement or something that even at the smallest level probably the least information I understand you
don't have any that we get something out to the staff and and to the the parents as quickly as possible and like I said I don't mean any disrespect
nothing like that that's just we went we went through this before with a lock down here previous like when I was on the board before and nothing we had we communicated it and with Dale at the time and about getting
something out as quickly as possible even if it's there's not a lot of information because you don't know a lot of information but I think it just helps to ease the mind of parents and every
I don't know how I'm not trying to tell you how to do it just tell what I heard yep and if you know something happened on Friday that was very very close to school grounds and people didn't hear about till Sunday so
maybe so one of the things you know working with the attorney and what we can disclose and things like that becomes part of our our piece that we work through so I think that was there was some nuances there that we're still working through with law enforcement to but we know there was an incident
everybody knows that right all our kids are saved those it can still be done without information to an investigation or any anything along those lines just in this day and age where things
get social media and every other media so very quickly I just feel like we have to respond the same way if we can get it's really all PR right that's all it is course we're always trying
especially in our climate if we can be better I'm just wondering Mr i understand what you're saying there's like two sides it's very challenging to to balance i wonder if asking other districts what
their experience has been or somebody that's a specialist in this area communications what what has the experience been if you try and put something out that's very briefly where there's something that's being investigated you know something as you
said very brief how does that how does that work does it work well are there unintended consequences when you do that you know so so we're thinking about more information what what does that look like legally what does it look like you
know in the communities that I I will do that because I know we do have access to the D group um for our superintendent so I'll kind of ask them because sometimes people's frustration as well is he didn't tell us anything he just said he can't and most cases you can't I guess the main things
are there was an incident our kids are safe our whatever you know just those very very basic things so that you can't have yeah I just struggle with the idea that
we were going to send a message out that said one of our staff members talked to a lady and now the kids are all safe and they're inside the school and you know does that stir up more harm than Good i mean well I guess that wouldn't go that
way you know I would say they don't need to know what happened that that's what we have you know that that's the information we have so if you're if you're talking about putting something out you know outside of just saying all of our kids are safe today you know that that's the I'm I'm not arguing with you
Darren i'm just saying that's the difficult part for me is how do you address that when that's you know in this situation there was a conversation had law enforcement came but it wasn't on school property the law enforcement
wasn't on school property that was a different spot and the kids went inside right so that's those are the pieces and I'm again I'm not arguing with the getting the information out as quickly as possible i'm just saying you know if you take this particular
instance that's what we know and if we say that how much more mess up to say the kids say "Well what happened?" You know all of a sudden now there's a hundred calls saying "What happened?" Because you gave me that poor
information you know again I'm not I'm not trying to argue i'm just saying that's my frustration with this whole piece is that's a difficult spot and does it need to stir everybody up by putting something out to say we talked stir anybody up that I
mean that but it also stirs people up if they don't hear great I I think that's my point about let's ask some professionals what what is recommended because what you just said
is the start and then there's a rule development managing that you know so there's all of those pieces it seems like an easy decision to make but is always so I I would if you have access to a group I think we ask them yeah I'll give the group a call and
actually we'll be meeting with all our region four superintendent so that's Morehead and all those to say hey here's the situation that happened at WCA how would you guys how would your Morhead has people just design right to respond and stuff like that so well I'll just ask them to say how would this be
handled you know in your district one of the pros and cons of giving an early we're aware of obviously but also reach out to law enforcement as well because I think shortly after we put our release out and they put a release out and I mean we were actually working with them prior to that so I'll
talk to them just to say okay if we have an incident again like this how does this happen you know how do we respond to that and do that in the best way we can do that and I can follow with that after that all right any other questions
comments then we'll move to prove payment of claims mr porter we u run through a few things here we had fire payments for March for payroll for the 15th and 31st
april payroll will not be in this report due to that being just yesterday so um the our bank recon is 100% caught up and I think Maggie and Paul everybody's pretty happy about that so
reconciliation is all up to speed um you'll notice our Amazon and Elon credit card purchases are up due to the fiscal year 25 teachers they're all submitting that stuff
um so the Amazon total $3,869 and the credit card $17,84 that includes wrestling basketball and honors um I think some of that was going to be
reimbured sixth grade raising funds to do that so uh city of El Lake utilities is up to duty usage for $4,443 our bill for utilities is
$2523 but I guess we ran flushing water for a couple days so we'll get a credit $15,000 or 15,000 gallon credit for sewer water
flushing bus service $17,561 a little bit higher due to a couple new students and changes in special ed transportation needs al tech PSO for three full-time students and one part
time for $12,66 and we had some building expense maintenance of the kitchen at North Elementary and a cooler fail so we had to buy a new one for
5 secondary building had some repairs G&R repair for 3639 cruise plumbing plumbing and heating for 2759 interstate power for,50 for generator repairs
and egg processing trailer fixes and other HVAC issues bus company for 485 for trip wrestling that was the part that
was sixth graders where they raised funds for $3,265 and then we'll have later on we'll improve our donation from donors
and uh so I would have put for a motion to approve the $65,000 692 $65,692.77 total
claims so second all in favor say I i motion carries all right that brings us to our consent agenda you have the uh the minutes from the March 19th and the April 2nd
meetings um we'll also approve the final reading of the following policies with the statuto and recommended changes from MSBA uh number 509 enrollment of non-resident students policy 511 student fundraising policy 512 school sponsored
student publications and activities policy 513 student promotion retention and program design that is the end of consent agenda any questions or comments on
that and I'll look for a motion to approve the consent agenda so move second a motion in a second all in favor say I i motion carries that brings us to our new business we
have the following donations to accept that sheet all right here we go um we have Lakes Country Service Cooperative
for 457423 uh West Central Area South PTO for 649.996 city of Barrett 1900 hoffman Lions 1,000 Kensington Fire Relief 1500
North Township 300 uh Hoffman Lions 200 I apologize those last four,900 1,500 and 300 all go to summer wreck um Hoffman Lions 200 goes to
author visit for the library donation uh American Heart Association 300 for kids heart challenge at North Fet grant County Lions $71322 to summer recan township 700 to
summer rec then wave 500 for summer w Minnesota bofuels 45196 field trip donation west central south PTO parents 622 for field trip transportation
donation township of lake 100 for summer wreck Treasure of town of Dall 250 for summer rec community health of care auxiliary 2,000 for summerrec treasury treasurer of town of north
Ottawa 100 for summerre w city of elbow lake 7,000 for summer rec city of 1,000 for summerreb township 100 for summerre woops boosters 1809 for boys basketball
awards uh Lakes Country Service Cooperative 82080 for CTE grant uh egg donation kensington Lions Club 250 for summer wreck and also Kensington
Lions Club 100 for author library donation and telecom 2500 auditorium donation everybody All those written down all right look for a motion to
approve the donations second roll call gross yes porter yes samstead yes sour yes alian yes yes and Vincent yes 6.2 is a consider's Renaissance Global
Conference mr brown do you have some information on that yeah I so we did do some checklist and follow up there to see if there was any other regional conferences i said "Can we does this ever come to Minneapolis Chicago or Sou Falls or anything like that?" He said "No our conferences have been So this is the sales rep that represents
Minnesota." He said "No it's been Dallas San Diego and Orlando." He said "That's the location that we've been thus far." He said "We typically find a coastal community." So I said "I don't think we're going to get anything closer than that." Um they are willing to compare registration fees which about $595 a
piece and so they will uh cover that for us we did get our survey results back and we do have some work to do on that but the nice part he did tell us he said you know your school's not standing out from any other school district and so that was good to hear uh we had about 68
of our staff mainly teachers fill out that survey he is asking us to send that out to our students the rest of our staff and our community so I said I said do we put that on Facebook if you want to make sure it's people in your community and not somebody else that
just jumps on to take care of that but then what they'll do is they've got a I didn't bring the book with me but there's a gentleman who's written a book that works for just as well he'll review that data and then he'll sit down with us to give us some different ideas of hey these are some areas you probably want to work on to start with there I
did ask our I was able to step into our senior high leadership team meeting or the secondary school leadership team meeting to say "Hey are we hearing any negative pieces from teachers that are concerned that we're doing this it's going to be a limited number." And they said "We've not heard a thing." So I think they're excited about it we
realize it's going to be limiting you know maybe we don't take as many administrators um as we first sent with four i do believe that's going to be the part where we're going to measure and um and really see how that's going to impact you know teacher morale and retention as well as character
development and student achievement and so there's some pieces in that monthly planner this is kind of what would create that excitement to get started and like I said eventually there's a couple of schools i was hoping to go tomorrow up to Biji to see um because they're a Renaissance school to see what they're doing but I'm the acting
principal tomorrow so I'll be here to take care of that piece um but yeah they the schools that we talked to so it's B Brainard Grand Rapids they all speak highly of it to say we've seen some great things happen with this so that's what we really want to do and and I
guess to me then our administrative team we come back on a quarterly basis to say hey here's one of the pieces that we're working on for academic achievement it could be as simple as we're really monitoring our attendance you know we make sure and here's what we're doing to reward good attendance here's what we're
doing if attendance isn't meeting the level where we need to be they could do that um there's different things um that they identify through certain months i think October is you meet all the bus drivers outside with a cup of coffee um there's a teacher or a staff cart that you bring around with different things
like that and so hopefully measuring those pieces getting survey results again to say "Hey are we meeting the mark?" I will tell you a job a survey um because I've done this work in a prior district having somebody survey that's expensive to get that type of work done
so to have it free to us to be able to get those results and see where we can target that work I think will be will be valuable so again just requesting we have some grant funding that we're still waiting for on that our expense now would be probably around that
$8,500 i also need to point out that the conference is over a weekend it is not so and our teachers are under the understanding that there is no pay for that normally there's a $30 stipent uh that they're going to do that on their own when I brought that up to the the leadership team and a few of the union
reps they said "No this is a great opportunity and we believe that that would be you know part of the expectation that we'd also asked them to come in one day in the summertime to get those fall plans lined up and really ready to roll out." And so I think there's some some critical pieces that
we can really work on to move forward and there is an expense to it there's no doubt it's not uh it would be nice if it could be out of Minneapolis it's not going to be there that they don't see that coming to Minneapolis so it's not going to be close there you know if they count out the four registration fees now
they're not really talking too much more than what it would cost to maybe go down to Minneapolis and things like that one other piece that I have not had time to look at is um I've got to check and see if we don't stay on site at that conference center can we stay off site in a different hotel save cost but then
is there do they say okay well then you got this fee here because sometimes that's what they figure that I've not but I want to check on that as well so I did mention that to Mr to say "Hey maybe we want to see if we can." But then you got to figure travel to get there right then we got to have those eight people figure out so what is the cost to get
people there and back if we have to we can't just walk i mean if we're three or four miles away and we have to Uber or something like that then what is that expense as well so so that total cost of $8,500 would include um for my calculations getting a group down to the
airport the parking at the airport the flights and we've also people that they would be responsible for their own meals there's several meals that are covered i think it's just two that are not and so really there's quite a bit of commitment too from our our teachers and administration like I said I think the
flight would be a Friday and you come back on a Monday so the actual conference is a Saturday Sunday so it's going to be one of those pieces there that uh again I think valuable we will come back and make sure that there's measurables that are put in place to say "Hey here's how we're
moving forward on this these are the areas that we believe we need to improve upon um Jos's thing is they want to make sure that all of our students and staff like Mondays as much as they like Fridays and so I think that's one of those pieces i know Ryan I I wasn't able to make the high five Friday i think I
was over at the meeting at North but I heard you were here for that and I know that uh Barrett Agria was here the week before and had a great time i mean the kids appreciate it and so that's one of the things that's coming out of that Justin's book and that's what that conference as other schools they get to
share there's going to be professional speakers there as well saying "Hey here's some pieces that will work in schools here's what we think makes a difference." And hopefully we can implement those things to really change that culture and climate uh you know to move forward that way and I think I
remember back to we talked about our vision statement being at Magnet School i want to be a magnet school not only for our students but also for our staff so once they're here how do we make sure that they want to be here and it's going to be a tough decision for them to leave we can make that change with this piece
and I know there's a question a little bit about funding remember that our staff development funding is a reserved dollar amount that the state has set up at 2% so it comes into a reserved account so we're not taking money away from supplies or anything like that it is it does go into a reserved account
and I will say that this is something that I think as a district we need to improve upon a little bit is just our professional development we don't people that go very often to anywhere and I think that couple things one how are we asking people to improve their craft and two how are we also showing our
appreciation to say "Hey we believe you're valuable and we want you to go get additional training." That budget has been very low utilized and I think there's we've got people now doing some ELA networking over at Lakes Country but that's really kind of one of my goals
for our staff is to say "Hey we want to show you that we want to invest in you as well." So you can be a great teacher and then feel like we appreciate the work you're doing questions comments i think that's a good point that you made at the end you know what are they doing now outside of
flying to coast you know are they going are our staff members going to NEA to that conference are they going to the other things that trainings that are available to help with the climate culture like some of the things that you mentioned about bringing coffee out to
the bus drivers or high five in here i would think those would be things that we would be doing regardless of whether we go to this conference or not right because that the attitude of climate culture
won't change something because you go to one conference that has to be in your mindset prior to going in after you really want to Um it doesn't change overnight
right i the part that you mentioned about staying off site um whether I would vote for this or not I think staying on site is a good thing just from my perspective of if your goal is to network it's pretty tough to network if
you're in a different building because there's the classes during the day and then there's the conversation whether you're at MSBA conference or MEA or whatever it is so personally I don't think that should
be you're going to go be on site because that gives you the best opportunity to network um I guess my hope would be that there is significant measurables
to Hopefully the people who I'm not sure how your name goes or what it'll be committee to do that so because that was one of the questions was who's going to be the selection process so I did again talking with secondary school leadership team they said yeah let's just have a so
be not just secondary elementary as well because that was the other thought I said do we just scale it down and only do secondary that brought them into play yeah that's going to hurt the culture because that's that's I mean that's the other thing that I have written down here you know that when you you're
trying to change the climate and culture one of the thing is including everybody right so if you're doing a high five and thinking you know what are we doing for the entire district because if we're simply limiting the district to one building all the
time that not going to help your climate i guarant I guarantee you that and I'm not just I think I think the elementary has their pieces and they've done some different things everybody needs to make the district as a whole regardless
of where the buildings are any any cost reiterate that that's coming out of professional development dollars so it's not it's not affecting classroom supplies or coaching positions
or those types of things that we had to make cuts right whether Right you know we'll do the monthly playbook i mean that's kind of our plan but I think hopefully and I guess I hope Darren the expectation is we get to do it one time this is an
ongoing piece so people can next year we send a different comes back and say eventually what I want to do is I want them to say "Hey West Central comes to this thing and they're actually demonstrating what they've got for their climate and culture when people walk through the building they go something's different." So I want to be model school
to the region where they say "Hey can we come over and look at WCA to Hey we just lost a teacher to you guys because you got something going on with this Renaissance group and it won't be easy those kind of things aren't easy you want to be the best you're going to have to work at it
right i don't care what you're doing things like that goals like that are tough to achieve you got to put in yep so I look forward to it
again other questions comments look for a motion to approve the Renaissance Global Conference second all in favor say I i same sign motion carries uh that brings us to adopting
resolutions relating to the termination renewal of teacher contracts and probationary teachers um we have a couple we have three here we'll handle each individually we have to have to read
every everything here um be it resolved item number one sorry 6.3.1 Nicole is a probationary teacher here resolved a school district 2342 pursuant to Minnesota
statute 122A subsection five of the district master agreement the teacher contractation teacher independent school district 2342 shall be nonrenewed at the end of the 2425 school year effective
June 30 2025 and I'll just give a little clarification on that one um that remember Nicole we're grateful for her filling in she's done the part-time music and the part-time social worker under So we still we've been able to fill the social worker position with a candidate
here that was secured I think a month and a half ago and the music is a position we have posted so we have to always work to have somebody licensed in that position if they're under out of field permission and so that's why this piece um is this is why we have to not
position again grateful for her stepping up and being a great team player to to fill in two roles you don't see too many people that are licensed in elementary teaching elementary music and school social workers so she has done a nice job jumping in and this is the unfortunate part of that then when you're not licensed at the end of the
year this is what we need to to do for that position i look for a motion for that resolution second roll call yes yes sour yes said
yes and girls yes the second one i will abain from the vote kaylin be resolved school board independent district 2342 to Minnesota statute 122A.4
section master the teacher contract for Korbation teacher in Independent School District at the end of the 2025 school year effective June 30 2025 you Oh absolutely yeah so again um looking to
rightsize the district and based on our agreement it's always the you know the last one hired that's why that seniority list is one of those pieces that we take care of in earlier this winter because that's how the folks are identified through that list so again nothing to do
nonrenewal termination it's nothing to do that with that with our student population our student enrollment and uh just need to make sure that we we right size that as we move forward now um you'll see further down in my notes that we would have had to do one more
elementary teacher but due to the one teacher being on leave of absence we were one less there and our special education teacher would have also been another point of two so that's just MSBA that was necessary that people do that we actually did technically would have
two additional cuts and again base more we have to watch our budget but remember our budgets based on student enrollment and so that's really where it's coming to as our where our classes are so we're not creating extremely large classes now there could be many things that can happen too prior to the start of next
school year there's many different pieces that can happen there as well um kind of like what happened last year so I think renewal they would have to reapply for those positions uh different story request absence
all right i'll look for a motion second roll call gross yes yes sour yes and Vincent yes motion carries um item
number three is the this is now the ULA um we have resolved the school board district independent district 2342 um that it is proposed that Amanda Boston a continuing contract tenure teacher of school said district be
placed on unrequested leave of absence for.3 FTE health or fringe benefits at the end of the 2025 school year effective June 3025 So that again is our preschool so I think when I first got here they bumped it up to 6 because of our numbers our
numbers continue to decline um in our preschool programs and hopefully that'll be a trend that'll but this one's a little bit different so it's proposing to place and this is all based on statutory language so not only so today you're proposing to place Amanda on
unrequested leave of absence and when we come to the main meeting then you place her on unrequested leave of absence so it's just a very long drawn out process but that's how statute works so it does eliminate then the.3 position that
has any questions comments look for a motion and a second roll call yes samson yes yes vincson yes all
right i already went through your notes there who started that one so that was to start item 6.5 approve a memorandum understanding between West Central area schools Independent School District 2342 and Area Education Association WCA
for retirement and so hopefully you saw the draft there and had an opportunity to look through that so we have worked with the EA to come up with this proposed language and uh one of the things by
statute people can come to the district by February 1st and ask for a retirement incentive um or an early retirement incentive however if we're beyond that date and so I did have MSBA review this uh our legal council is also taking a look at this but this just make it has
to be open to everybody that meets those qualifications so we can't limit it to a particular individual so this is open to anybody who would submit that letter uh stating their intent that's the one language change that MSBA I think the initial letter that you may read said indicating
they said it needs to say state there intent to retire and separate from the district at the end of June there and so we'll get that out to folks to see if there's interest we know of one person who does have interest in this position i think one of the other questions was
what would be the net savings uh and I think what I shared with you earlier is you we're the one person that we're thinking of potentially is kind of under a part-time piece so there's a little bit not as much savings there but this will allow us to move to a full-time position and have some savings there and
offer more electives so right now if we were to compare current to hiring somebody new would be about an $8,000 savings for the district so it's really meant to be kind of a win for both parties and that does take in all those expenses even the the tax sheltered or
the tax advantage plan so be about $8,000 savings if we were going to go to a a full-time teacher at that same level it's going to be closer to that $28,000 questions comments on the look for a motion to approve
a second second all in favor say I motion carries uh call for milk bids this is a annual yeah there's nothing special there we'll just get the advertising out so we've
been enforcing it remember the this this past year we're able to get more folks to bid on that with Stony Creek for a while we had to go with our food vendor so it's been nice that that's starting to open up again often times it becomes a trucking issue and so now we should
have some more opportunity but I'd like to get that started sooner or later so they don't say well our truck is full we can't put you on a route so we'll get that put out and and then probably meeting a recommendation of who our milk would be for the
follow questions comments for a motion to call for milk beds and a second All in favor say I i review capital outlay funding plan and
so I kind of given you that information to start with kind of what the purpose of capital outlay what follows the statutory guidelines i don't know if you had the opportunity to look at the spreadsheet there um showing what our as we went through a few different pieces got more up to-ate numbers uh we're
looking at our ELA curriculum being $54,377 there was a range before I think between 50 and 82 the the uh company that they would like to use is at the 64 and 377 we did have $10,000 last year
allocated to that sixth grade curriculum piece so that's really why you're seeing the difference between the the 54 and the 64 so that will take care of our ELA curriculum our foundations material online school curriculum just as we're still working towards that to make sure
that we can have maybe some options for students who decide to unenroll at WCA that maybe we can do something there um with the online piece that's a fine line right we don't want all of a sudden to have 40 students say that they're going to do that so we'll work through that
very carefully um I don't think we'll end up being as we've talked to the company that we're working with or looking into this with they said we probably don't want to be a registered online school oursel but there's other school districts who I thought were there they said no they just use the program and here's how they use it so we
would look to model simply at the same level that way buildings and grounds repairs the $25,000 so that's going to include the entry stores entry steers at north this has all been reviewed um for the most part by the buildings and grounds committee roof repairs wood chips for the playgrounds those are
getting low again so we do need to to get those uh put back in at all three sites and then the control panel for the hoops at the secondary school so that's making sure that we're not behind that door and have anything happen to to cause any damage to the the curtains or
anything like that the buildings and ground equipment $7,300 so that's the replacement of the lift the auditorium storage shelving is a new piece on there uh Chad came to me as well as Brad and just said if you go to that back room and I know some of the buildings folks
have been there it's we've got a lot of um set design pieces but it's just all you got to go back four feet and so they could use a piece of that wood if they knew what it was but it's it's quite a mess and so they would like to get some shelving there that they can have that
organized so people can see what we have the room actually has passibility so people can get through there and so that shelving is about $3,400 to take care of that and then that wax machine and the buildings and grounds committee remember Chad had on there the the buffing
machine and he said I would prefer to take that off if we can get that storage shelving because he said that becomes quite a mess back there trying to organize through that so we've got that activities would be the uniforms and equipment so that's part of our uniform replacement cycle our helmet
reconditioning new helmets that we have to purchase and things like that i believe it's baseball tops and there's one other can't remember what it was so I didn't want to say to get a group excited to say well he said the board meeting is going to be this and we're not getting it now so I know there's one other activity that's in that cycle um
school vehicle contribution I guess that's up to the board if we we've got the money you know it's roughly that 300,000 a little over three I think $350,000 in those CDs do we want to just continue to use that for transportation and put this
$10,000 back there but I know there was talk about designating money and maybe getting it on that cycle so that's why I have that there as well curriculum contribution that's been another area next to professional development that we've not taken care of for a few years and so we know well let's just see if we
once we put our ELA or reading an ELA together you're talking uh 85,000 plus 64,000 you're talking $150,000 in curriculum our annual capital outlay is 185 that would almost wipe out our entire capital outlay so we'd like to
visiting with the other administrative staff let's start designating money there because next year we're going to have another big one i think it's going to be social studies and um can't remember right off the top yeah and science i think the math is after that so you got a K12 math that's
coming up and so I think we just want to try to stay ahead of that instead of all a sudden find out that we've got $175,000 in expenses that we have to take care of and then that's all that's going to be there so the recommendation is $35,000 there $1,500 for sound panels
at South uh that's in the cafeteria area i think if we if you did the walkthroughs and heard that kind of through our community task force meetings but that small cafeteria there's really nothing there to address sound and so we're looking to take that but we also want to make sure that
they're movable as well to be repurposed or anything like that too so it would be which they can be and then hard service at the north playground is looking we don't really have anything for our students there the basketball courts are on the south side so you have playground on the north side all the way back the
other side is the basketball court so looking to add maybe a court there we know that that green space gets used quite a bit because it's now brown space with the mud and dirt so we felt that that would be as I asked again the admin team they said I think that a hardc court would be something that would be
appreciated by our students when they're outside they can actually other pieces there as well so recommendation to do that and my dollar amount i found out that concrete's $8 a square foot is what I was told by somebody um that I know so
is that pretty close and I mean but then you got to talk about a basketball hoop and you got to talk about probably the labor to get it cleared out and get it prepped so 7500 might even be a little blight I guess i'm not sure but I'm thinking possibly just a smaller either one hoop i think this covers one i'm not
sure if it would cover two uh but to do that just to give those students in the head and feels like they can get that figured out where they can spread out some of that um to with supervision to allow students to play on the court there as well so total expenses of $171
$177 our revenue is projected to be $185,000 for outlay and then leaving $14,000 available for distribution to our elementary now I know there was a request could we maybe
do that by student uh numbers and so it would be 1793 per student so I took 14,000 divided by our prek through 12th grade enrollment and you'll see that that would be the distribution numbers there for each building
261716 at south 340589 north and 797695 as the secondary school so and I don't know you saw the the request form that we would have out there asking people to have that re submitted or
returned by Thursday May 1st so that the administration can review that and my plan is really to have the principles take the lead on that and come back with their recommendations for those requests
questions comments on capital $10,000 committed fund just to say we got the vehicle and we come up with 50,000 we've got 50,000 so we'll just I'll talk to Todd and just have a
probably like uniform cycle we'll give you an update at the end of each year so here's our notice of our vehicles here's our plan time to purchase that we have two vehicles now that are suburban by the custo
we are going to trade off we were surprised to hear about these $1,500 traced that we thought be 500 all right i don't know how you probably have
to go out for bid on that or you just hire somebody or It's below that we need quotes i think we can just get quotes we don't have to do this because it's below that threshold the threshold is 25 i'm just wondering if maybe there's someies out there
that maybe would help sure do that right individual contractor would say I'm all for that problem sure y know I think we'll probably talk
to the same person that's going to be our most cost effective way in the city doing that more cost effective if we tie you with the city and they say okay we're bringing one truck over it'll be here more tag on it this will be if we're
doing the hard and does it have to be concrete or do you look at two become the same price now to get back there and get a decent finish i mean they can do it but it's not the same
quality maintenance later other questions or comments mr second second all right [Applause] i will go get that stuffed right is that right
yes i'm gonna grab a computer y sub