Good morning. It's 7:07 after a little technical difficulty, but we will call the meeting to order and we will start with the pledge of allegiance to the flag of the United States of America and to the republic for it stands one nationice
for all girls here. is not with us. And Vincent here have any public comment with us this morning. Um we'll go into
maybe we'll get a um so looking at our agenda, we do have a couple of modifications. Um you will find Under the consent agenda, we will have
5.2.3.1 the reinstatement for Tracy. And then under new business, we will have um 6.4 the fee schedule, 6.5 substitute pay
schedule, and 6.6 the game worker schedule. In addition, we'll have a discussion item of the addition Are there any other motion to approve the agenda? Second roll call. Sam Vincent.
Yes. Agenda is adopted. Move us into reports and we'll start with business manager Tanya. Good morning.
I will I will share my screen. Are you able to see that? Okay. several times the numbers for June 30th 2026
compared to the prior years. Um so just to cash basis right now um so nothing reported for audit purposes. So very raw
data um comparing June 30th 2026 as of July 9th comparing it to the prior year as of July 8. So very um comparable time periods
um and and the June 30th 2024 numbers are all full audit numbers. So um mainly look at the 2026 and 2025 years to compare. So this first page is the
general. So um we have for revenue we have received about 94.9% of our revenue compared to 93.2 to the prior year. So,
um very comparable in state revenue. We're at 91% and that looks reasonable because we have a 9010 shift from the state. We still be reporting receivables
for federal revenue 25% the prior year. Then for property taxes 109 compared to 107 there's going to be a lot of adjustments going on now audit that'll change that
and then um local fees we're compared to 84% so we are going to be over budget local area which is good revenue for us those are the revenue percentages for
the general fund. Um general fund expenditures um as of June 30th 26 we spent 98.4% % of our expenditures compared to 96.9
the year before. There's still some clean up here also coming in um some other expenses like payable. We are over budget and supplies and equipment. So we'll review that
audit but overall very careful budgets. Then on page shows all the other funds in revenues we receive 92.8
and then 96.7. So again, community does look like we're going to receive more than right now. We've received more than we have in the past
and a little less budget. So hopefully a little better this year. Any questions? We have a negative fund balance in community yet. We do. Make a transfer eventually or how long we go with that?
Um we look every year. So we help school that fund. Yes. All right. Any questions for Okay, thank you Tanya. Thank you. Mr.
I typically will share Google slides more start. students, parents, custodians, teachers, community members, almost 40 people total conversation.
Awesome. So, it's been good. I have two more to go. One today from 1 to 3:00 and then my last one is next Monday. got changed to Monday. Tuesday that
next Tuesday we had retreat was great to have five of us together for three hours discuss time with the district plan
being very proactive every Monday morning at 9:30 virtually myself will be a part of it. very starting on Friday morning together
because of them before school starts something I've always done here again we'll send birthday cards to all of our students so that should go out this Friday so birthday card their birthday I
and I sign up. I sent a letter last week to all the financial institutions trying to get a meeting with them. Next Tuesday we have any credit card that
I have this questions. Thank you. No questions. We'll move into the approval payment of claim is not with us this morning. Um
we do have tax total of 530,78 and we have payments of 219. 15 total $750,170 questions of those approval of the payment of claims of
$750,170. Second roll call vote. Yes. Yes. Vincent. Yes. Yes. Let me move into our consent agenda. We have approving the meeting minutes from
June 17th regular meeting and the July 7th special meeting along with the following personnel items of Amanda Headstrom as head basketball coach and the
reinstatement of elementary district a great job for several years here for that job to have on board Jake for a few weeks the best guy for the job
So the best of that was somebody back here building second. Gross. Yes. Sour. Yes.
That moves us to our um resol new business resolution accepting donations. Um this morning, [clears throat] excuse me. We have the following donations. uh the Minneapolis Foundation for
Clarence Rose Fund 224,81312 to the theater and music art support and we also have the Hopian for $600. So thank you to those that donations to the resolution donations.
Yes. Sour. Yes. Yes. Um in 6.2 We have the long-term 10ear long-term facility maintenance plan. Um
this is a manual requirement to adopt plan along with that facility plan. I'm very excited that time July July
insurance that I signed. So I'll let her go over first. Great. Okay. Thank you. Um so this is the revenue production. So it looks a lot more complicated than it
You select your school and the information populates. So based on the number of students that we estimate so it's for 10 years that the sheet projects and then the very bottom shows the total revenue each
year. So um approximately 291,000 in fiscal year 27 286 school year 28 and so on and it shows that all of it is or majority of it is already
um couple years there's 3800 that is um but the majority of the money does come from taxpayers um so that's sheet that just calculates the revenue for each of the 10 years then
an expenditure sheet that we go through and project what we're going to spend in each of the areas that are allowed. Um so there's a big health and safety area which is um physical hazards
um environmental health and safety management safety indoor air quality things like that. We also look through areas we're going to plan to spend in building like the maintenance items. So um building
hardware, electrical, mechanical, plumbing, things like that. And we project each of the 10 years. And um towards the bottom of the sheet is showing
what we balance each of the years. So it's starts with the beginning funator to estimate that I need fund balance and then keeps doing that for the following for 10 years. So it's showing that we're using
effectively different areas and like it's required by statute that we go through this process each year. Then
we like to show to MD that we are making good use of the money. And then lastly, there's that basically just say that we're going to comply with all laws that are related to it and it's
end up being signed by question basically based on our population and the age of the buildings. There's a cap on the building. Thank you. Any questions on [snorts] that or
long facility for a motion to approve the plan? Call Samson. Yes. Yes. Vincent. Yes. That moves us to our resolution calling
for special election. Um we do have on the line with us uh several members of the team. If you guys would want to just maybe quickly introduce yourselves so everybody can kind of hear at least who is online. Yes. Thanks for joining us. I'll call
you out since I see you on my screen. So go ahead Sarah. Good morning. I'm Sarah. I'm our director of marketing and services for Anderson Construction here to just help answer questions and guide you guys through this process. Henry.
No. John way I'm the vice president director of K12. Good morning. I miss everybody on my screen. Information you have on this process. Yeah. So, we have a resolution to issue
the bonds. language in your packet. Um, anybody want to step in and talk about it first? You guys have a plan that you want to anybody want to present or talk about process questions. I can say a couple words. This is requirement.
So the ballot everybody um and this will get subs as well as the
we've been meeting every Wednesday for quite a while. So you have any certain questions. Does uh does anybody have I know we had put together a timeline. I have not made those meetings the last few weeks, but we kind of had a timeline. Um would
anybody else be able to touch on the timeline where we go from this once we've approved this for the bond? What does the remainder of the time here look like as far Yeah, I think might have available and put him on the spot here, but as he
pulls that I'm glad I'm glad you did. I didn't want to put him on the spot. But that kind of a little bit once you guys start sharing with the public a little more openly. We just wait for this formality process before we send any
mailers or really starting out that on what's the true plan is moving forward. Um but that being said, we can start as early as tomorrow with a press release announcing this decision and deciding to move forward from here. Um and then we will
shortly start our media campaign and get out to all residents to start informing them of the process that we went through and all of the things you guys have put into this to create this plan as well as kind of the purpose behind this. um what are those needs? What are the
benefits moving forward with this plan? And then of course voting information. All of this will lead up to November 3rd on election day. Um um we actually have a really close to being ready to share with our group um
today and just start moving forward with our residents as soon as possible. and we will start on social media. But um again, we choose not to start that until after you guys actually certified a ballot question today that make things
official moving forward. If you guys have any specific questions, um we can definitely answer those for you as well. All right, I'll open it up to any questions about the resolution or this
process, the ballot question. any of those items would like to have. I will have the meeting dates to you by hopefully by noon. Those five first initial meetings you wanted to go through this week. I want to meet with our team yesterday and see
cont people And those club meetings went on these calls a couple times. So I think you guys you guys have done a great job informing me and getting up to speed and very detailed. So your team has done a great job.
Okay, then I will move to um for a motion to adopt the resolution special election to authorize the school building. So,
probably second. So [clears throat] this would be resolved by the school board independent school district 2342 state Minnesota where the school board hereby find and
determine that is necessary and expedient for the school district to borrow money aggregate principal not to exceed 53.805 million and not to exceed any
limitations upon the which shall be applicable on the date or dates of the issuance of any bonds for the purpose of providing funds for the acquisition and betterment of school sites and facilities including
the construction and equip of the elementary school edition renovation and upgrades to science rooms and technical education spaces maint modeling and updates to special education classrooms, the construction
of softball field, track, fitness center, and playground improvements, and the completion of water, grading, and utility improvements for the school site and facility. Question for these fund purpose. Shall the school
district question one school district to approve authorization? Is there any further discuss? We will have a roll call. Yes. Vincent. Yes. No.
Yes. Sour. Yes. Yes. All right. Any additional information you guys would like to add here? Nothing at this time. We look forward to continuing to work with you as we move
forward. Awesome. Thank you all for being here this morning. We will move to 6.4. Um approval of the uh fee schedule. Um these addictions happened uh just as an oversight but
typically in July we would approve these schedules and they did not change from last year. So there is no change to the schedule um the substitute pay schedule or the pay schedule for the next year. So these are just a yearly requirement
for us to approve these. So 6.4 would be to approve the 2017. Is there a motion for that? Second roll calls.
Yes. As well. And that us 27. Is there a motion for that? Yes. Yes. As well pay schedule. Is there a motion for that item?
We will start with Yes. That moves us into our discussion items. Um the first one is board retreat a little bit about just getting together just to kind of get to know us a little
bit better. Yeah. So far there district. Similar [snorts] message on the referendum message
to six weeks. July, August sometime that Last item would be additional secretary. Yeah. Mars coordite which takes away from the high school
secretary side. secretary in the office that time additional 10 hours does cost the budget but they're not working so not will be hopefully some markets and see what we get internal external
[snorts] Yeah, that's a good point. I was hoping to get some more. I don't think it's probably 4 to $6,000 increase because they're not a 10 month employee that was 12 month. Um, so it would be additional increase, but I think just
the the structure that we have and different things, I do believe it's a good investment to make, especially the marketing piece. I do feel that putting Hopefully more students that way
more money try to make sure it feels we have here be I would say my responsibility to start with personual obvious I think I have
obviously experience that make sure our expectations clear and that kind of stuff ready to go. before starts coordinator become employee Mars duties
on the candidates background. to become my secretary when I'm here. So that way the high school office my 20 hours that adding 10 hours
JMC stuff that is for that administr yesterday we talked about having one person in charge of doing posting the applications for the job right now. There seems to be some nonicient things that are happening with
who gets what information. We're trying to find a central source for that to help all the secretaries and all things No, that's that's unique just because the timeline that would mean the question will ask the candidates to see
if they're qualified for just expect It's a great time. I was talking about yesterday. So talked yesterday about what are those individuals doing
to make sure that they're holding their here before time everybody secretary what are they reporting for y probably
individuals and not the best years. We're still working on the council position couple ideas in mind. for that. Also,
may have less demographic as well. Well, I think we talked about one point too. You can't just have there. So, those are pieces that havece
I I would want to be very clear. It's just an opportunity for a system to recalibrate and say, "Okay, do we make a shift based on strength or areas of need for building I asked yesterday
very north and south people don't steal them. All right. Any other discussion? Motion carries. Thanks,