Okay, great. >> All right, we are live. >> All right, good morning. It's 7 a.m. in the secondary school media center. We'll call the meeting to order and we'll start with the pledge of allegiance. >> I pledge algiance to the flag of the United States of America and to the
republic for which it stands, one nation under God, indivisible, with liberty and justice for all. >> Roll call. Gross >> here. >> Porter >> here. >> Sandstead >> here. >> Sour >> here. >> Olrich >> here. >> And Vincent >> here.
>> And this morning we do not have Mrs. KF. Did you have anything for the board this morning? >> I do not. >> Okay. Then we will move on to our agenda. Um you see the agenda there. There is one addition um
two additions down in new business. I um to review and approve and also J to approve the course uh change for senior seminar. Are there any other additions or corrections to the agenda?
Then I would look for a motion to approve. >> So move. >> Second. >> All in favor say I. >> I. >> Motion carries. >> That brings us into our reports and we'll start with you Tanya. >> Okay. Good morning. Um so I have two
things to go through through this morning. Approval um talking about the budget revision two that is on the agenda for approval later in the meeting and then my normal um seeing the results
as of March 31st 2026. So first I'll go through the budget revisions which is kind of located in the center of the report. So, budget revision 2 is what we're looking at for the general fund. Um, the revenues
are projected to be 12.2 million. For the revision, it's about a $50,000 increase in the previous revision and that's in areas of some state revenue and property taxes.
Then um for the general fund expenditures, their budget, the revised budget shows 12,762,000 in comparison to 12,447,000. And there's um a few areas. Well, all
the areas have changed. Salaries and wages and employee benefits went down a little bit. And the biggest area that increased is in purchase services. and um equipment. So for purchase
services, those are mainly our contracts that we have with various entities. There was increases in areas such as the business office contracts.
Um the transportation contract also what's in there is post secondary and OCS costs and then the special ed co-op contract is also in there. So
there are some increases that are reflected in this revised budget for that. And then for equipment, we added a the vehicle purchase in that it was about 62,000
and then some additional buildings and grounds equipment. So um overall the general fund deficit was at um 24,770 with revision one and with revision 2
it's projected to be 468,254. Um it's a conservative budget so hopefully it'll come in better and then we do have pots of money and assigned and in reserve that we will allocate
like specifically vehicles will be allocated to a different assigned fund balance. Then on the second page is the other activity funds food service. The revenue is projecting lower
with less meals served about 20,000 and but the expenditures also are going down a little bit about 7,000. Still projecting a positive fund balance change but it's smaller. It was at projected at 15,951
and now projected at 2728. For community ed, there are very few changes. Still projecting a deficit of 190,776. For debt service, the only change made were um in the expenditure area for
principal and interest payments to update those amounts. Then um so in summary what I would request to be approved is a revised budget to revenue of 13 million448,532
and expenditures of 14 million922 92,223. >> So Tanya, we have that later in the agenda since this is just the report section. So, we'll we'll do that at that point if you're okay with that. >> Yep. Yes, that's fine. I just thought I'd go over it now and then um see if
there's any questions and I can think about it too. So, >> can probably >> next >> Oh, go ahead. >> Probably just a couple points of clarification. The vehicles and we also had the water to water um the HVAC project, those are
in reserves. We can't take the money out of the savings account and then count those as revenues. Once you count those as revenues, they're revenue. So, so it may look a little bit alarming, but remember that was our HVAC project was what 125,000. I think the vehicle was
about 65. So, it puts us back to where that $200,000 is. Purchase services went up because we now have the SEO contract for the payroll um piece. That would also say why then our employee contracts went down as well um because we no
longer have that position. So, it's really kind of a switch there. Um, and then I was trying to think and then I think it does really bring concern on our PSO um online college and the high school is the OCS. >> That bill this year is $170,000.
So, that is a huge significant piece, great opportunities for our kids, but I do think we need to rein that in just a little bit to make sure that the dollars we're expending have the same value that we would expect them to have if students would were in our own building. So, we need to just review that. I know Mr. Wood is checking on those pieces there,
but yeah, that's quite a significant dollar amount. >> Yes. Any other questions on the budget? >> That community ed piece, is that something you're seeing at every school? Is there where we're
>> for us? It's our preschool. So, remember, we have three teachers that we have. I mean, at three full-time, we have two and then a part-time 2.6 six FTEES. And so, yeah, our if if schools are paying for pres or if they're not charging for preschool, that's going to be where that expense is going to be in
those districts. But I know that I just had um through the Midwest Special Ed Cooperative, they put out a survey asking what rates were charged, and we're one of the few now that doesn't charge something. And again, it's not going to generate enough money. I think per student, the average was like $150 a
month. So, it helps a little bit, but that's going to be our biggest reason why is our is our um preschool. But I think our feeling is that that cash flows out, right? As long as we provide that and those students stay with us throughout the next 13 years, then that should be a win. And in case if they go
someplace else, then we're down that revenue for those 13 years. >> And are they are they staying with us? I mean, are we doing we were going to go through kind of a big study and see what we had to charge. Did we Did we ever finish that process
of really digging into that and looking, you know, back when Megan was here, that was kind of right before she left. We were really going to look into that and see what the costs were and if there was any way to >> Was that for preschool or daycare? >> I know we've reviewed >> I think it was this whole community
piece, >> okay, >> of everything and to see what the if there was ways to lower that deficit, I guess, and >> right now charge fees. So right now in the past we weren't the only one around
here not charging. Now that's changed a little bit or >> the responses they got. Yeah. I mean there's still in our area that are some that are not charging yet. >> There's still some right close to us that aren't >> right. Yeah. >> Neighboring districts or such like that. Okay. I just >> I think when we started that
>> that makes more sense. If >> Campbell Herman >> didn't charge. >> Yep. And and we were charging and our kids were going, you know, our kids were leaving. >> And so that was the conversation at the time when we made that decision was >> we need to keep those kids here. That
was big deal. >> That was part of that. >> And I think the competitive, you know, I think that's partly why we've lost Head Start as well because they just said we can't compete with you offer a free program. So we had some families that were >> choosing to do both. So they got four days or five days of preschool if it was
only a two-day option. But yeah, they just said if you guys are offering free as well, we can't compete with that. So that was kind of the reason for well low enrollment rate. It was three and three, three-year-olds and three four-year-olds. They said we just can't make that happen. You know, a lot of it
I think is due to the free preschool. >> All right. Any other questions? >> Okay. Any other questions on the budget? >> Okay. Um then briefly um just what I normally show on the March 31st results
preliminarily. So for the general fund we've received 7.2 million in comparison to the new revised budget 12.2 million. So that's 59% of our budget compared to 59.7 the year
before. So we're in alignment there. Then on the general fund expenditure side, we've spent 8.4 million of our 12.7 million budget. So 66.1% a little higher than the previous year,
65.6. Then on the last page on the very bottom, it shows our comparison of percentages. So revenues are in alignment 58.8 8 compared to 58.3 the previous year and expenditure is
65.8 compared to 66.3 and 64.6. So we're sitting in alignment with our budget. >> All right. Any other questions for Tanya? >> Okay. Thank you Tanya.
>> Yes. Thank you. >> That brings us to Mr. Brown's report. >> Okay. So, the legislators reconvened after the Eastern Passover break. Um, Governor Waltz did share a supplemental bud budget back in March, which talks about another $50 million cut to special
education. That would be significant for WCA. So, it doesn't sound like it's getting any traction within the legislative bodies outside of that time frame. So, it seems promising there um for the district. Still not sure if there's going to be a supplemental spending bill. Remember the ones that
we're keeping an eye on um would be uh the fact of um of the $250 million in ADSIS funding. That's another big one. We have a significant uh part of our budget, well over $100,000, but we're not the only district. So, I know they're trying to find other ways to
keep that um in place as well as compensatory is going to be the the other piece. So, hopefully those will stay intact. It sounds like there isn't going to be a lot of change just because of the split in the House and the Senate. Um, so we'll see what kind of comes out in the end. There's five weeks left weeks left of the legislative f
session. Uh, so it'll be a race till the end. School perceptions bond referendum survey. Uh, they've got that. Um, remember we gave them those final tweaks. They're getting some information ready to pass out to our staff, our families, and our district residents to
make them aware of the survey. The survey gets emailed out to our staff on April 20th and then it'll be emailed out to our families the 23rd or 24th and also be in our district residents mailboxes on the 23rd or 24th of April.
they plan to have it back to them or the deadline is May 11th and then they'll re they'll share those results with the board on May 20th and then from there the board will have to decide how you want to move forward with those results um depending how they come back in the
WCA school website. So you'll see I've got that as a discussion piece um uh at the very bottom of the agenda, but just some preliminary information there. I did place a call to a vendor that supports Lacop Parlar Valley Schools and uh just because of the fact that ours is
probably um would be considered maybe a little out of date and needs to have some pieces that aren't cluttered in there and so there was a recommendation to look at their website and I did um they will there haven't given me any prices yet but they can either do a rebuild build a new one and then they
wanted to know if we wanted them to manage or not or not. And I said, "Well, if you could just give us prices, we can look at that to see what that cost would be so we can have that up and running and ready to go because of course that'll be a critical piece um as we move forward with our building piece and
any other pieces." I think um somebody told me a couple days ago, they said, you know, I really see our website being the nuts and bolts. That's where people come to get information. if they want to get um you know press releases and stuff like that, they'll still go to Facebook or social media, but if they need to get
information, you know, e-learning, any of those things, they're going to typically come back to our school website. So, we need to get that put back in order. Um so, that's good to go there. The May 8th early out, um that's our final early out for the school year
this year. Um we're planning to have John Jensen and then Mr. Craft and his group there on the PLC, they've been working through school identity and with him that was the book I think if you remember when um uh Miss Nye came in and
talked about the yellow cardinal. Uh that's what that book is. Just has John Jensen come out as a consultant. So their group has been working through those pieces there of what does it mean to be a knight? And so we um and then also the other PLC group is a book
study. They're working on um the just do this and there's some critical pieces in there that book with climate culture not related at all but they do reference just renaissance a couple times in that book but they talk about walking through the collective values and goals that
districts set up that way and there's a process that they help facilitate that through this book and so the recommendation would be we'll have all of our staff from food service custodial district office teachers pictures everybody there and if the board is able to make it that would be great if we
believe we're going to have over a quorum we may want to post that as we'll have everybody there um but just to make sure that we can move forward on that piece so John will be here for the John Jensen will be here for the first 20 minutes so we'll probably end up dismissing school at 12:15 rather than
12:30 to give us enough time for him to go through that piece and then we'll get into our collective values piece there where we're going to come up with three different words Um, right now, remember if you look on the on the board agenda, the letterhead there, it says challenge, learn, succeed. I think that was put in
place many years ago. I'm not sure that we've referenced that for a while, but we'd be looking to do that. That would tie in with our PBIS work that we really do well in the elementary. I would say it's not as strong at the secondary. Uh but this team of teachers and folks that are in that PLC said it would be nice if
we could say hey our collective values are courage and now we're going to recognize those staff and community members, teachers, students um for how they've demonstrated that courage and things like that. So we'll go through that. I'm working with a few folks and
I'll probably have a few board members as well to I want that two hours. It's going to be a tight timeline, but according to the direction through the book says you can get it done in two hours in a streamlined process. I just want to make sure that it's clear and succinct because it is a Friday in May,
right? So, we want to make sure we have everybody's attention. Uh, so we can go through that, but we also want to make sure that it's a valuable process when it's all said and done. But then that'll roll us, I would say, into the future to the following school year to make sure that we have those things set and ready for our district goals as well as our
collective commitments. um the anxious generation community book club. Ki hosted that back on April 8th. Had a great uh turnout, my understanding. Ki said it was a lot of those folks have come from other um community events. So, it wasn't all new
people there, but it was a ride range from grandparents to parents um that came and I think they're they were excited to hear that the school is looking to uh take some additional steps for uh limiting access to cell phones during the school. they in the
secondary. And in that book, what it really talks about is a um communitywide piece that it's sometimes more difficult cuz when everybody else gets the cell phone, kids are communicating that way. Now, the one student goes home and says, "Hey, everybody's talking about this and I don't know what they're talking about
because I don't have social media." And so, that was some of the the request as well that that would be helpful if that could get out there. I would say that's not something that we'll get too deeply involved with. But uh there is a real I would say um direction uh by that group
as well as our teaching staff have also mentioned that they would like to see some changes there as well. So at our May 6th committee meeting, we'll have a proposal coming to you to re view theirs so we can have that set for the following school year. Uh school perceptions facility survey to staff.
I've already talked about that. And then our committee meetings May 6th. I do have a Lakes Country Superintendent meeting that I did not note on there, but that's April 23rd. And then our collective commitments and values um in early out on May 8th.
All right. Any questions, comments for Mr. Brown? I will say I will not be here on May 6th. So, >> okay, >> just a little heads up there. >> So, Darren will be Darren, you'll be here for that committee meeting.
I don't think so. I actually think I'm going to be um >> Kayla, look at my calendar. >> Maybe we should look at your calendar soon. >> We'll have to get back here, but I don't think I'm going to I think I'm Sou Falls. >> Okay. How about May 8th? Will you be
back by May 8th for that collective or? >> Uh May 8th. My daughter graduates from MSU. I'm going to be here. >> Okay. How about May 8th for everybody else from 1 to 3:30? I'll be Jake. Claire will be there. >> Nathan, what about you?
>> Okay. >> I'll be here on the 8th, but I won't be here on the 6th either. >> Well, then we better check cuz then we would be short. It would be short of quum. We may have to >> um >> May looks okay for me. >> Okay.
I'll be here the 6th, but I can't be here the 8th. >> Okay. And after Darren gets back to me, I'll let you know because I believe then you move to being the chair, right? The clerk, I think, then takes that role. >> How about the the 13th if we just push
back? Does that mess anything up? If we just push back a week just to >> the committee meeting. >> Yeah. >> Well, Ryan, did you Cuz she said she could be here the sixth, right? So, we would have four. Right. Cuz Claire, can you be here the six? I mean, I guess I should. >> Yeah.
Well, we can go. That's fine. I just I can't promise I could access remotely from where we at. So, if we're only going to have four or we're going to have three, we should just make maybe we just make the change if everybody's okay. But if if you got enough, we can do it.
>> Yeah. I won't be here six. >> Sure. >> You can be here, Nathan. On the 6th. Okay. So, if you all if you folks can be here on the 6th, we can run the meeting. that's fine. Um >> or if you're comfortable doing it in the 13th, I guess it doesn't matter. >> It's up to you >> to me because you said you think you should be able to be here because it'll
be the only thing is we'd have to >> Nobody can be sick that day. >> I know that's not >> right. So again, would would it be okay if we just moved it? >> I would say the only thing for me is if there was an illness issue that it would
be a remote motion. >> Sure. Well, what does everybody feel? I think we go for it. Keep it on the sixth. >> Mhm. >> Okay, we'll keep it there.
If something comes up, we'll just have to make adjustment on the fly. So, take a plan. >> Okay. Then we'll move into our payment of claims. Mr. Porter, you have anything for us there? Yeah, a few items to note
on our start with the wire transfers. Uh Cisco food invoices of 22,8.95 and 28. Uh credit card charges uh for the month were um hotel stays for State Wrestling
of $6,87248. Um Business Professionals of America for $849.84. Um we had some baseball supplies, pizza for the junior class, um special ed, uh
transition special ed into the quarter field trip with a total on our credit card of $11,8.97. Um checking um we started our prepayment for our Chromebooks. that'll be included um that
payment will be included in in next year's budget, but uh after July 1st that can be added of we'll be making that payment of $25,369 survey for our phase one, phase two for school perceptions. Uh we paid $4,500
Grant County lumber for $16.98 and 1 cent for supplies. uh for the we talked about and approved our uh countertops in the commons area at one of our meetings. So um some work on the dugouts for the
softball field setting them up. Uh we had uh payment for our tool cat Bobcat tool kat. Uh we had some maintenance done at Midwest Machinery for 1434 and 24 cent. So, um,
we had, uh, a tuition to New Dominion Schools for 7220 and 41 cents. Um, payroll and finance, we visited a little bit about that. That was $4,43.17 to region one. Um,
we also had a floor scrubber at Sorth South Elementary. We purchased a used one for $800. So, we had a total um total checks for where to go $42,63155 and total lawyer payments at 243 321 and
89. And then we will also approve our um donations. Um, so I would look for a motion to approve or I guess I'll enter. >> Yeah, you want to make a motion. Is
there a second on the approvement of the payment of claims? >> Second. >> So there's a motion and a second for the payment of claims of $645,95344. All in favor say I. >> I. >> Motion carries and we'll move into our consent agenda.
We have a few items. Um, we have a resignation from Madison Du Duvo >> Duvier. >> Duvier. Um, we also have overload status payment for Chelsea Sutherland for the
elementary special ed. Um, we have the approval of the meeting minutes from the March 8th regular meeting, also the March 24th special meeting and the April 1st community committee meeting. And then we also have the final reading of
the following policies with statutory and recommended changes from MSBA. Uh policy 421, gifts to employees and schoolboard members. Policy 510, school activities. Policy 524, internet technology and cell phone acceptable use
and safety policy. And policy 702, accounting. I would look for a motion to adopt the consent agenda. So move >> and a second. >> Second.
>> Any other discussion? All in favor say I. >> I. Same sign. Carries. Brings us into new business. We have the resolution to accept donations. Flip to that sheet right there. Perfect.
Uh we have North Ottawa Township, $200 for summer wreck. We have Dall Township, $250 for summerre wreck. Hoffman Lions, $1,000 for summer wreck. City of Hoffman, $1,000 for summerrec. Community
healthcare auxiliary, $1,000 for summer wreck. Township of Elbow Lake, $100 for summer wreck. And we have Culligan, $97 worth of bottled water for the Just Renaissance, totaling $3,550
in donations. Would someone like to make a motion for that resolution? >> So move. >> Second. >> Got a motion in a second. Roll call vote. Porter, >> yes. >> Sandstead, >> yes. >> Sour, >> yes. >> Olrich, >> yes. >> Vincent, >> yes. >> And Gross, >> yes.
>> And I'll be a yes as well. Uh, the next to approve the revised WCA MN paid leave policy. Mr. Brown, do you have a couple items on that? >> Sure. Yep. So the policy, remember we put that in place January 1st and uh
that was because we weren't timely getting on to the Madison National Life policy. There is a 0.1% uh savings with that. So half of that will go back or half of that will be a savings for the employee, half of that will be a savings for the district. So everything that was put in prior to
April 1st will still go through the state deed plan um through Minnesota Department of um economic development. But now from April 1st on, they'll complete everything online and uh and get that taken care of that way. So we just had to update the policy to give
that instruction on who we were using from this point. Hey, I think our climate and culture is improving. We still got ways to go. Um, but I think we're starting to make some headway that way. I would say any organization, right, has to work on that. If as soon as you feel like your
climate and your culture are at the very top, that's usually when you start to slip. So, I think that's a positive uh thing for us. if we're hearing those comments back and and I think just making sure that we stay committed, this will align again with our um work on May
8th as well and then hopefully coming back next fall um energized again to make sure that we can continue this piece uh here moving forward to show that it's clearly going to be an ongoing what I would say is this is the way that we're going to do this is the way that we'll do business at WCA.
Apparently we you just put it You don't know who would be going this time, right? >> Oh, I wanted to make sure the board approved it. That would be presumptuous if I put it out. And >> are you going to try and spread it out amongst the buildings or >> Yep. Yeah. And that's what we did the last time we had Yeah. between all
buildings. I think we need to have that otherwise somebody if if let's say the secondary doesn't send anybody >> and also we come back and they don't have any idea. So I think just for communication piece. So I would say it maybe two at north this time, one at secondary, one at south. But yeah, that
would have to be one from each building. >> And I guess it'll be telling to us if we put the application out, we only get two responses, then we know we either need to improve our work or it's not getting what's needs to be accomplished, but there's already been some interest demonstrated and saying, hey, if this is an opportunity, I would be interested in
this. >> Any other comments, questions? And I would look for a motion to approve the 2026 John Justins's Renaissance Global Conference. >> I'll make that motion. >> Second.
>> We have a motion and a second. All in favor say I. >> I. >> Motion carries. Then we move into our resolutions for uh non-renewal. Um we have
uh first one be it resolved by the school board of independent district 2342 that pursuant to Minnesota statute 122A.40 40 subsection 5 and the district master agreement. The teacher contract of Erica
Bordon, a probationary teacher in Independent School District 2342 shall be non-renewed at the end of the 2526 school year effective June 30th, 2026. Is there a motion for that resolution?
>> I have a motion. Is there a second? Second >> a roll call vote. Is there any further discussion I should ask? >> So I should mention the reason why we need we still have need for a point43 music at south but Eric is on an OFP and autofield permission. She doesn't have a
music license. So we have to repost that position to see if there's going to be a a licensed candidate in music and we would have to look to offer to that person or it could be open to somebody else then after that piece. So she would have the if no one else applies she would have the opportunity
to come back but >> she would have this is a requirement because she's not licensed at >> Thank you for clarifying that. >> Then we would move to a roll call vote. Sanstead >> yes. >> Sour >> yes.
>> Vincent >> yes. >> Gross. >> Yes. >> Porter >> yes. >> And I'll be a yes as well. Now we have our ULA um resolutions. Uh be it resolved by the school district
of independent district 2342 as follows. That this is proposed that Rebecca Holland, a continuing contract tenure teacher of said district, be placed on unrequested leave of absence without pay or fringe benefits at the end of the 2526 school year effective June 30th,
2026. said action is taken in accordance with the district master agreement in pursuant to Minnesota statute 122A.40 subsection 10 upon the grounds described in the said statute and which are specifically as follows lack of pupils
and financial limitations. Is there a motion for that resolution? >> So moved >> and a second. Second. >> Any further discussion? >> So, is this based on dollars and cents or strictly
per per pupil that we're losing students at the elementary site? >> It's it's both. >> Okay. >> It's dollars and cents and the numbers. >> Okay. >> Yeah. Our student numbers generate our
district finances. That's our revenue. If our class sizes continue to decline, that's what's unfortunately needs to happen. >> Did the committee make this decision that it's again in the elementary level or was it based on that there's or
that's my first question I guess or is it just the administration made that call? I'm just asking questions, >> right? >> And we're getting into where you know and I'm sure you're not happy about it either. I'm not blaming you for
it by any means, but we're getting into where we're losing teachers now that are been here for 6 years, you know, >> and Darren, the unfortunate part is as our numbers continue to decline, and I've shared that with our staff that this is the unfortunate piece. And so,
yeah, I mean, it's based on where our student numbers are. Um, our target really was north of $200,000. So, the finance committee had that meeting to show where we're at. I think as you saw the budget currently where we're at, I mean, I did have somebody else contact me and said, "Is this going to be
enough?" Because those numbers look I mean, we're getting very close to now if we're going to even meet our 10% fund balance goal, which could have negative repercussions as we look to if we pass the bond, that's our bond rating. If we don't meet our goal, then that's part of when they give you your your bond rating, they'll say that you're not
where you need to be. So, I think so, we either have to revise our goal. Um but also knowing that those you know 10% I think is a minimum scale of pieces there. So really it's looking at it was recommendations by the entire admin
team. So remember last year we had a a split to our float teacher in south. We don't have that this year. Um and then we also need to make reductions because of pupil enrollment in our other buildings. So I would say our decline in students causes the financial
limitations. our fund balance no longer supports. We can't continue to do that. I think your comment a couple meetings ago was, you know, are we going to kick the can down the road? We could dive into our fund balance, but then when do we finally say, okay, now we're in a position where
we're in trouble. >> I understand the financial side. I just want to make sure we're looking at all areas. you know, are we looking at are we looking at areas where it's not student contact, where it's not affecting the classroom as much? You know, what
you know, we're we got to find we got a magic number when it kind of when it comes to class sizes, but you know, if we continue to go down, what's the what's the magic number at in other positions? >> What's the magic number at the
>> administrative level? What's that? >> You're looking at I guess this would be my opinion. You're looking at the name here. It's not the the numbers here. >> No, we're getting into we're getting into >> I would have started this conversation whe whether you read this next one too. >> No. Right. Right. But my point is is
that this stems from the the elementary numbers being down to where it doesn't make a lot of sense to have two classes of nine when we can have a class of 18. >> No. So that that's a problem and that's the issue that we deal with right now is that our numbers are that low that we're
down to. I think that's good to have that conversation instead of just flowing through this then so that >> the public understands where we're getting >> that we're, you know, we're to a point where we're, >> like I said, we're having to release teachers that are been here a long time
and have roots and have relationships and and I guess if you want to say people, yeah, one of them's on the sign that we drive up here. >> Absolutely, Darren. I agree. This is not I I share the story that a couple years ago when I
had to go tell a teacher that she never positioned and she started to tear up and cry. Those are not positions that I want to be in. This is the first district that I've had to make those decisions. They're not easy decisions. And the unfortunate part is as our as our population continues continues to decline, we've looked at our building plan. Looks like we're going to be a
two-section school. And so that's going to be ongoing pieces. And I will tell you this other ones that we have people that are leaving. We're not quick to replace those positions. So, we have some other positions that we'll also be looking to to reduce there as well. We don't have to go through the ULA process because there's a vacancy at that point.
So, we'll just bring that to your attention to say, hey, we've got a reduction in in FID. I mean, that's one of our other plans. We have a science teacher who's not returning. We're reviewing that as well. Um, that way I know you'd asked about other positions. I have asked our department heads to look at those different positions to
see, you know, when you have a student population of only a, you know, 120 kids in one building. Yeah, as you go per pupil, having a full-time secretary might be a question, but who answers the phones? I mean, you can make the cut, but who's going to make the answer the phones from two to three?
>> So, I mean, there's some pieces there. We still have the buildings to clean. So, yeah, please know that all those things have been evaluated. We've checked all those different pieces in response to your comment on administration. >> I think, you know, we could cut a dean of students. I don't know if our elementary teachers would be real
satisfied with that because we seem to have student issues that need to be addressed in both buildings. It's different than it was 15 years ago where we could have one person there. I guess one of the things if you I guess I could move to one of the buildings and be the superintendent and um the dean of one of
those buildings and then we could eliminate the dean if that you would think would be a better process. I think it's good for you to to to say what you're saying and talk about this so everybody hears what what's going on. Not everybody knows what's going on behind the scenes, right? I can sit and
talk to you on the phone or whatever and get everything, but it's hearing what you're saying now, you know, for everybody to hear is a good thing. I don't think it's >> You know what I'm saying? >> Agreed. Yep. So,
not to belittle the point then, um, is there any way for any of this, like do you see any opportunities for any of these to get back? Like right now, we have a long-term sub in the gym class. Can can That's right. Not a full-time
tenure teacher here. >> Correct. And and I and nothing against the person because I don't know them from anybody, but is there but we do are letting go of teachers that are been here a while. So is is there any
opportunity for them to be able to step into those roles or like do they is there something that they can do to to >> if we're going to hire a full-time FIAD for instance next year? >> Yeah. It won't be full-time. >> Okay. >> Yep. Licensing is the biggest piece. if
you have licensed teachers, we have to demonstrate to Pelby that we've hired somebody without a license. Um, and we didn't have any other qualified candidates. So, um, we did make one transition. We have a person leaving one classroom to go up to say one other position, right? Um, so that process
does go through my mind. So, we have one person that we're transitioning to the secondary school, otherwise it was going to be another elementary teacher. Um, so that process does go through my mind. We'll have a part-time music. Of course you have to have I mean so 43 would be available. Um we have a open egg
teaching position that might be an opportunity there as well because of the fact that Mr. Swansky tells me that there's 50 openings in egg for the current or the upcoming school year. So I would say there's a strong piece there as well. U one of our teachers who was non-renewed in the past has went back and is getting their degree or their
license u piece there over in an egg position so that they can have a position there as well. Not again where they probably wanted to be. I mean, when you go to school for four years and want to be an elementary teacher and then have to do that, but that's unfortunately where it's at. And I think the other piece, too, just news doesn't make it any easier.
>> But we're not the only district. I mean, I've heard Underwood. I've heard Alexandria. Many of these schools are going I think there's just a few across the state that are adding. I've heard Brandon Evansville is adding in Lake View, Minnesota School District is adding. Otherwise, many of these schools are going through these same reduction pieces. Not a piece that I want to be a
part of. It's not easy to tell. like you said, great people um that are out, you know, that I've got to tell if they have a position. That's not something that I'm looking forward to. I was hoping to find other alternatives and like I said, there may be they're not licensed in those positions and and hopefully that's they have an interest in it as well,
right? I mean, to say, well, I'm willing to inad might be an interest, but again, we've got it posted >> and we run into the issue with Pelby if they say, hey, if you had licensed people, I've got a sign off on say we had licensed people that were not qualified. So >> the other piece is is that we have to
have this is this I mean we have to put this out today or this month. >> No, I >> we have to we're required to do but if somebody wants to retire, they don't have to tell us till August. >> Mhm. >> So do I want to tell one of these you know good teachers that don't go find another job cuz maybe somebody we can't
do that yet, you know. So that's a possibility there. There's a possibility that that could happen, but we won't know until they come, you know, somebody would have to come forward and say that. You know, that's kind of what happened to one teacher last, you know, last year
>> and they made the choice to continue, you know, just left because that's what their choice was. But at the same time, we don't we won't know. So, um, we've looked at a, you know, potentially a full-time substitute
position because we have subs every day and Mrs. Sabala could probably tell us about the struggles of getting subs for covering, you know, do we just hire a full-time sub. Does that fix one? maybe, but it's probably not a again, it's not a long-term solution for a position,
though, because you'd have to continually go through the 10-year process to see who's most qual, you know, who's most eligible for that. So, >> would that position pay the same or is a >> Well, it would depend on how the board
wanted to do it, but it could. I mean, we could pay it the same. That's a more expensive sub, but or you could say a long-term subcontract for one year would be paid at the BS step zero, but there's rates to um uh seniority and things like that for that position as
well because it's a certified teaching position. >> So, they would be able to keep their seniority then. >> Yep. >> So, yeah, we're looking at that option. The >> when will you have that when when you say you're looking at that option? like when's the
>> Well, I need to bring it back to you at the May board meeting because this is proposing. >> Okay, >> key word being proposing. The final action to place them is at the May 20th board meeting. So, um then it comes again like I said,
we'll have those vacancies available. You know, I'm not sure, you know, do we if you offer one, do you offer two? Then I got to bring it back to the finance committee so we can see where the dollars and cents are. I think that's part of what the process is to figure out, okay, what is the is
it two a day? Do we do we use two subs a day every day? I don't know. Is it over 75%. Would that make sense for us to figure that out and keep two people that just sub and they float? It's not an ideal position. I mean, I know a lot of teachers would probably hate it being in
a different classroom every every day, but would it be a way to keep a job? Maybe. you know, that's what we have to look at. What does that number look like? So, you know, would would we say we have 1.5 subs every day of the school year? I I don't know what that number
is. I know if you look at seventh hour in the spring probably you could be busy forever you know but and maybe the teachers that do the overload and I don't know how that all works but there again if it's one at
north and one at south it's not easy to flip those classrooms for somebody to go half a day here half a day there that doesn't you know that gets to be difficult too so um those are all pieces to weigh out try to see what we can do
Nobody wants to lose these teachers, you know. >> I'm not. >> No, >> I'm not saying that. >> No, I I I know. But I I mean, I want to be clear about that. This isn't something that we like to do. >> I understand that. >> I also appreciate the discussion.
It's >> I think it's helpful. >> And I again, Darren, I think it goes to your point. I get it. did ads for one year, but then we have to be realistic. And as well as your comment before was we just if we give somebody a leave, we just kick can down the road, right? So
if we that's got to be the other reality that we have to look at. >> Well, I don't I don't think I said we kick it down the road. I think it's that you're hiring somebody and then you have to get rid of them because somebody comes back. >> Correct. Yep. But it allows or allowed
us to keep a position. >> Well, I'm just saying I don't think I use that terminology to kick it down the road. I think it it's that you're hiring somebody and you and then you got to go and let them go >> if the person comes back, >> right? Yep. >> Any other comments?
>> Then we have a motion and a second. I'll do a roll call. Sour, >> yes. >> Yes. >> Vincent, >> yes. >> Gross, >> yes. >> Porter, >> yes. >> Sandstead, >> yes. Yes. And that brings us to our second
resolution proposal. Be it resolved by the school district of Independent School District 2342 as follows. that it is proposed that Tracy Frickman, a continuing contract tenure teacher of said district, be placed on unrequested leave of absence without pay
or fringe benefits at the end of the 2526 school year effective June 30, 2026. Said action is taken in accordance with the district's master agreement and pursuant to Minnesota statute 122A.40
40 subsection 10 upon the grounds described in said statute and which are specifically as follows lack of pupil and financial limitations. Is there a motion for that resolution? >> So move
>> and a second. >> Second. >> Any further comment? I would move to a roll call vote. Alrich >> yes. >> Vincent. Yes. >> Gross. >> Yes. >> Porter. >> Yes. >> Sandstead. >> Yes. >> Sour.
>> Yes. I'll be a yes. >> And we'll move for our call for milk bids. >> Do you have a piece on that, Mr. B? >> Just our annual requirement that we need to do. So, we'll put out those bids and um and get those back in. Milk is the
only one that you really can't go out for quotes because it's a commodity. And so we'll put that and have those returned here by our May 20th board meeting to take action there. The nice part about the milk bids now in the recent years is at least we're getting bids. Remember before we kind of had to go out and beg people to deliver milk.
It got a little expensive because we had to use Cisco the one year. Uh so that has become more um we've been able to be a little more proactive that way. But we'll put it out in the newspaper, do our normal bid process, bring back the results to you to make a with a recommendation to you to determine which
vendor we would go with for the 26 27th school year. >> So is there a motion to call for milk bids? >> So move and a second. >> Second. >> All in favor say I. >> I. >> Motion carries.
Uh then we have the approval of the revised 2026 budget for the second revision. Um Tanya talked about that a little earlier in the meeting. Are there any questions about that revision? Anything else you would like to add,
Tanya, about the revision? >> No, I think we're good. Um it was good discussion I thought earlier about um we really have to keep watching our budget make sure that our student enrollment as it keeps declining um is a
big factor in what impacts impacts the district. So um yeah I guess that would be it. Okay. Then I would look for a motion to approve the second revision to the 2026
budget. >> So move. >> Is there a second? >> Second. >> Any further discussion? All in favor say I. >> I. >> Motion carries. Okay.
Um then we're going to move to review and approve the capital outlay funding plan. You want to give us a little on that, Mr. Brown? >> I can. Yep. So this was kind of mentioned last year by the board to designate based on pupil um numbers
where dollars were allocated to each building. So we've got that laid out again if you look and see. Now, just to be clear on this piece as well, cuz then some people um have concerns of, well, we're reducing positions, but now we're still spending money on these pieces
here. Remember, that's a second a separate reserved fund, so we can't use capital outlay dollars designated by the state uh to cover wages and things like that. So, as you look at the pieces there on the overall plan, uh you'll see
that we um have money in included there for our social studies curriculum. I'm still waiting uh I'm waiting to hear back this morning uh on Spanish. I believe we updated that four years ago, so we should have a couple more years to go there. our foundations curriculum for
reading intervention at the elementary schools, the egeneuity online school curriculum. We've been able to keep a few students here within our building. So that uh it's a significant cost, but if we can keep six to eight students at uh roughly
$9,000 a piece, you can see that we're farther ahead that way. Building and grounds repairs, that's going to be on the second document that I'll show you. uh buildings and grounds equipment uh activities uniforms and equipment. So this will look at some of our uniform purchase cycle pieces which on the on
the uniform purchase cycle for next year is wrestling and then Mr. Fosene has requested a wrestling mat. He said we've um pushed that down the road for a while and need to get that taken care of. School vehicle contribution. There was conversation before do we start to
designate those dollars? Remember we still have those committed funds or assigned funds. So if we say no, we don't need to keep that, we can eliminate that. Then our uh curriculum contribution because as you'll see that's a significant impact. Social studies is 60,000 when we have math next
year. Uh that'll be uh much more expensive. And then per building for staff requests, 1512 at south, 2280 at north, 5,400 at the secondary uh gives us that total 178. I had to make one adjustment. So, actually the buildings
and grounds is 24,800 uh because of uh Chad was able to get a fixed number for the fencing up at North that was talked about in the buildings and grounds. And then I should note our math curriculum at the elementary. Uh Caitlyn pointed out that that online
digital access has expired and we won't have the consumables and we did not do the review. So that's going to be about a $10,000 price tag for one year for that. And so that'll start to dip into our fund balance just a little bit there for our capital outlay. Um but we also
keep those dollars available just in case we have any major repairs and things like that. So we don't want to deplete that all the way down there. So that would be another So maybe the school vehicle contribution becomes the $10,000 for um our math curriculum and
then that could be a wash there. And then if you look at the next page, these were the things that Chad brought to the buildings and grounds attention. So we've got the fence uh fence and the playground north for 5,300. Painting the gym walls, he felt $10,000. We're still waiting to get a final quote there.
Front sidewalk should be drainage. So the ease missing there, but 3500 there. Again, still waiting to get a final number. Irrigation heads is $1,200. Um and then the tool cat. Um the blade is $4,500. He said that would allow them,
the broom is taking kind of a beating every time they go out with that. So, it would allow them to be more efficient in removing some of the snow when we just have smaller volumes of snow here. And then you're going to look at the capital equipment, the LTFM. Um remember those dollars finally come back to the
district. Well, they've always been there. We just had to use them for our LTFM bonds. But the back um parking lot repair, Darren, he had mentioned that maybe you were doing some checking on that is what? >> Yeah, we got our bids back for the project. The project's been approved and
wasn't wasn't Riley, so it's a different company on it. >> Okay. So, we'll have to get that number um kind of more concrete there. The roof repairs at both north and south, the back entry road and parking lot here at the 70 uh the secondary school for $35,000.
Uh carpet in the auditorium is $29,000 in the parking lot seal the gravel that north um for $9,000. So that dollar amount is roughly 300,000. We'd be looking to use a h 100,000 out of that to take care of those um repairs under
LTFM. >> So is the is the tool cat snowblade actually 9,000? I see it's in two columns here. >> Nope, it's 4500. >> Okay. >> Yep. Is the carpet in the auditorium really $29,000? >> It is. Yeah. He got a
>> down the aisles, right? Like it's not under the chairs or anything like it's >> Yeah. He told me what was the square footage. I didn't write that down. I have >> I guess it could be a lot of square feet. But >> yeah, with that front and the side. I was surprised too. So I asked him cuz these are carpet squares. I said, "Is it easier for us to just do rolls?" And he
said the vendor said they really don't do rolls anymore >> because they can't pull one up and replace it if >> right. Yeah. you get damage on one, you can replace one versus you got to pull the whole >> pull piece up. So yeah, because I thought that would I just roll it down and tack it. But he said no, that was
now we would have to go out and get So this is an estimate here from one company and said this is what we would charge. We'd probably have to go out and get another estimate just to make sure that we're in the ballpark of that. But yeah, I was surprised too on that dollar amount. I just know that that carpeting is >> original to the auditorium. Would we
install it or I mean can we I mean the square is probably very could our staff install it and save money that way or I don't know. >> Yeah, I think after you're spending that type of money it's probably best to have somebody do it you know. >> Just asking question. >> Yeah, I've installed a few carpet squares here and there but I wouldn't
take it on the road quite yet cuz you can kind of tell and we're really just doing the capital outlay. the LTFM would have more conversation there um with the buildings and grounds to say are those things that we still like I said we have now a budget available we can't start the
projects till July 1 anyway uh but that would be some dollars available there >> all right any questions or comments on the capital outlay plan >> will that back entry and parking lot get
destroyed if the bond passes is >> say that one more time. >> Will that back the back entry and stuff that's on here, back entry and road and parking lot back there, will that if the bond project passes, will what we
do here get beat up or it'll be outside of any area in which there'll be work being done? >> Well, they're going to be doing significant work on the CTE wing, so there could be some possibility there. The hard part is now we're >> you're a couple years down the road and Yep. So, we have to figure out if that's
worth it or not and if it can be moved into the bond portion of it. And I mean, can we mill it all up and bladed or >> I thought we asked them about that and they said they would fix it cuz even out here the road coming in was going to get
probably ruined. I thought that was in their bid to repave the and fix the entries. >> Obviously, if the one, you know, if if the building passes, that whole end of the parking lot changes. So, there probably is going to have to be work
done anywhere on that end. this end. It would probably depend greatly on if question two if the additional gym space with the with the exercise versus the exercise on the building obviously changes where a
lot of that work happens. But you're still, you know, it's going to be a something's going to have to happen either way. So, I'll reach out to Cross Anderson just to see if they had that because You're right. They're looking to change
those garage doors going in on the west side of the building for the shop. So, they might have some pieces. I'm not sure that they were planning to go all the way up and that's really where that big one big pothole aka speed bump may be for some as they go through there, but it's a ways up and I don't think they were anticipating to go that far.
>> Thought we'd ask them that. >> Thought we had conversation on it. >> Okay. I'll double check with them and get an answer. >> You're looking for this to be approved, right? >> Not not the LTFM, just the capital. Yep. the LTFM is is what we need cuz we can't start those till July 1 anyway. Um but
yeah, I think if we can and I think you know if we can get more firm numbers as well, we don't know that the back parking lot at North is going to be 20. It may I don't know if your bids came in better than you thought or if it's going to be >> they didn't. >> I mean that seems to be the trend in this >> about 8% better than what
>> so maybe maybe we're on the high side but we we may have to adjust that number as well. That's probably I would say that's going to be really I mean just from what the last goound was from the back alley that that back parking lot probably is 20 regardless
>> of the size just pure size. >> But anyway, obviously we'll have to figure that out. >> Well, I'll talk to Chad to make sure we have firm numbers there. We'll follow up with Whit Seth um and then maybe have a buildings and grounds committee meeting prior to the next board meeting um and
have that conversation to see what projects you feel need to be taken care of. Make sure that none of these things will be taken care of through the the bond project. But I know. seminar, but then they've also now working with the counseling staff recommended that we um bring that to
personal finance and pathways. He said then that leaves less question when they go off to college. The colleges know, excuse me, that it's personal finance because all they see is senior seminar and they have no idea what that class is. the state has a requirement of personal finance. So, it was going to be incorporated in that class, but we're
also so namechanging it. So, it's the junior year. He had brought that up and I think there was some discussion about how the fact that that would be better to give kids a little more direction earlier on and they could have a little bit more planning that way. Um so and that would be so next year our juniors and seniors will take the class
and then after that the class of 2028 would be the first junior year. >> Any questions on that? >> I'll make a motion to approve. >> Second motion. a little bit earlier about potentially
changing talking to different people other tidbits on that. >> Right. Yeah. So, um you know, I visited with Kevin a little bit about that and so our conversation there was I think we could remove oursel from our contract
with announcement center and now we have JMC GMC does not have a website uh piece that we could join on with them. And so the individual that I talked to down in Adalakoparo Valley, she said she said, "Our school uses JMC, but she said then
we use this other um vendor that builds their website." But she said, "Yep, I build the website." She said, "I can either recreate what you have. I can do a new build where we start from her yet, but I think this conversation started a little bit with
our um public engagement committee uh that got together um with Krauss Anderson's communication team and they had kind of pointed out our website and just said probably need to have some pieces there that need to be ready to go
as we start to look at our facility. um that I've either had community members call up, parents call up and say, "I cannot find any of this information on the website. Can you direct me there?" And so I think we just are trying to find a way to to get that to be a usable, user-friendly tool for our
families and anybody outside of the district. Like I said, I don't have any cost of what that is. Um, this person used to be an employee actually of Black Carl Valley Schools. >> Paul, may I add two cents to it?
>> Yep. Um, so the website, man, seven or eight years ago, I built the website when we wanted to refresh. Um, however, after that, I handed the website off to one of our classes that
was to the website. So, the the expired content was always kept up to date, all those pieces. And unfortunately Stacy and I have been trying to keep up with it, but with our plates as full as they are, we just simply can't keep up with
um constant changes and monitoring. It falls a little bit lower on our priority list on a daily basis. Stacy does a much better job of it than I do, but that is the needs of the website in order to
make it user friendly and effective. And our contract, I did checkp contract is up for renewal on July 1st. >> So, this is a good time to talk about it anyway, what we want to do going forward. >> The sooner the better because it takes it took me about 70 hours to build the
website that we currently have. long time to be honest with you. >> It's no fault to >> Huh. >> It's no fault to Kevin. Trust me, >> it is a time. >> It is what it is. It's It's changed. Times have changed and it needs it needs
to be updated. I mean, having a bad one or one that's not working is worse than not having one at all. >> Yeah. What does it she know like when a timeline of give us a quote just to make sure that we're competitive? >> Yeah.
>> Okay. >> We got to do something. So, I'm all for figuring out something to make it smoother, better, hear it all the time. I mean, myself included, trying to get on just to just to try and go through the task force stuff I I felt was
cumbersome like trying to flip back and forth and it's it's you got to do something. So, >> okay. >> Once you figure out what you think you like, I'm all for it. >> Sounds good. And that might align perfectly as we do our identity and
stuff like that and our branding those pieces there. And we didn't have this part on there, but I know there was a little talk about the um survey that we're going out to our families. Um and that'll come out today. It's going out to our staff this morning. Uh what I for our early outs and and late starts. And
so I did talk to a couple staff and just said, "Hey, here's where I'm, you know, how do we get feedback and things like that and and one of the staff that I talked to yesterday, an elementary person said, you know, you just tell me when to be here. It's my it's my job and I'll just do it." I said, "Well, I can appreciate that, but we got to find
meaningful times for people to be here as well." So on the survey I did remove so we've got asking either late starts or early outs um because that was a suggestion from several staff to say you know have we ever thought about late starts? I said, I know we talked about it initially when we did this, but we
did not do that. And really why we did the early outs on Wednesdays was because there's no junior high practice. And so, cuz the hard part for a junior high family, right, is there there's no if we release at 12:30 and now they ride the
bus home and somebody's got to bring them back for practice at 3:30. That's an inconvenience for that family. So, that's why we looked at those um early outs on Wednesdays. We've moved them to Fridays to see if that would maybe create less, you know, utilization for our student supervision. That has
remained the same. We were at 30 prior to, we're at 30 now. Um, and then also just with our staff participation, uh, we, um, I'll get more numbers, but I know not this last one, but the time before, we had 16 staff that were out
during our PLC time. And so, that's a significant number. um if they're going to try to have meaningful work there. And again, no fault of our staff. I mean, they have opportunity for personal leave, they have opportunity for sick leave, for appointments. And the comment that came back to me was, I'm not taking
it cuz I don't want to be here, but if I don't have to prep for a sub, you know, that's an easier time to to do that. So, I think it's just a matter of looking at those pieces. So, I currently on the survey do not have Mondays or Fridays. It's Tuesday, Wednesday, and Thursday.
either an early out or a late start. Um, one of the comments by another staff member yesterday was also remember that Mondays and Fridays have more opportunity for breaks and holidays and things like that. So, that's what I have planned going out like I said to families today. It went out to staff
this morning at 6:30 um with some other details that were pertinent to them. >> I don't understand why we don't have the existing one or Fridays even on it to at least hear what our public says. I know
I know the sentiment in my office with six guys that have kids. And so I know what they told me and I know how I feel as a supervisor. Fridays works really well as as a business. Knowing that they're going to be gone on Friday afternoon
is much easier than Wednesday afternoon. And so just to have it on the survey, I don't know why it wouldn't be on the survey of what day works best for our public. That's I mean we just had it on Friday so I don't understand why it's not part
of the I I understand your scenario but from >> Let me ask you this Darren. If your if your guys were missing work and you had a training would that work for you if you said hey we have a safe >> it was a required training they'd be there. Well, that's a >> unless unless it was an extenduating
circumstances and then we then you you look at is there a pattern >> right on an individual basis. >> We want our people to be in our PLC's cuz I think it's meaningful. >> Absolutely. And they if they feel it's
and it has to be meaning make sure everybody feels it's meaningful. Right. So I and I'm not I'm not gonna not gonna argue that point at all. I'm just saying from I'd like to know what our the community says and if it's not an option they
can't say if it's not an option for Friday on the on the survey then they can't say that they would like Fridays unless I suppose they can all write it in right I suppose there's a comment spot for them to write it in maybe or not. >> We didn't have a comment section. No. >> So they have zero opportunity to tell
them that tell us that they would like Fridays better. >> Yep. Right. Okay. >> Well, we can get the results of this survey and see where things are at. Maybe nobody picks in anything and says we're going to figure it out, >> right?
>> Yep. >> So, >> I was just under the assumption that being was I didn't know till now that Friday wasn't going to be an option on the survey. So, >> all right. Then I would look for a motion to
adjurnn. So >> move second.