all right you are live all right good morning it's 7:02 in the media center and we'll call the meeting to order and we'll start with the Pledge of Allegiance I pledge aliance to the flag of the United States of America and to
the Republic for which it stands one nation under God indivisible with liberty and justice for all R call Christensen here order here symbolic is not with us stanstead here Strunk is not with us and Al is
here I don't believe we have any community that look to address the board this morning um so we would look to modify our agenda we will see the addition
of I'm not even use all the numbers in under 5.4 will add um new hires and an additional resignation of the baseball coach is there any other addition Corrections and then we're just removing policy 66.5 because that one is a new
policy that we don't even have in place yet uh so we'll get that added here the next few weeks okay any other additions or Corrections Mo to approve and a second second all in favor say I motion
carries that brings us right into Mr Anderson we'll start with your report this morning so I'm here um with respect to the property that used to be owned by Jeff L just south of
town um in in your materials when Jeff acquired the property um he was needed no not colored so the the Shaded area
here uh in yellow where it says um on your left hand margin 181.50 D and the description then ended
likewise um short of where the outline is at this point so the driveway never actually reached his property and as a result of
that um you'll also notice that where it says house there that the house was actually built partly on someone else's property that property is owned by uh Carolyn bever Stanis
so we engaged mark yor from stal surveying and or St yor surveying Alexandria to assist us with the legal description that would bring what would be the easterly boundary to the right of
way access that you see depicted on the uh certificate of survey which is the third page in your pack so this would um not
modifi the parcel contains the original description that was given to Lang and then property to the south on the stamus property who I have prepared a deed and Nicole Mahoney from Grant County Abstract Company is working with
them to secure that deed and also bring the easterly boundary of this parcel to um the right of way and generally in Minnesota there are a couple of
different ways that you can correct these encroachments and Boundary issues you can secure Deeds from the adjoined land owners to confirm the new survey description or you can bring an action
to determine adverse claims you know more or less have they possessed the area that they are claiming to have possessed for the ventory period hasn't been open hostile you know often times if you read The Herald you will see carry
Christensen versus 50 defendants and those are all people who had a prior interest in the property or who are adjoining land owners 95% of those um result in you know default no one answers because
they're not possessing but you know I have tried cases you know one in Grand County and other's land on Point Comfort that is the most valuable piece of property in all of the county G what parties uh
expended for 347 Square ft so what I'm here to ask is that what the school district as the adjoining parcel owner of on the second map 1
18144 d 015 execute a quick claim deed to the um property that has been described by St yor surveying on page three and the form of that quick claim
deed is on uh begins on page four and continues thereafter are there any question how it possible they built the house without knowing where the property LS were and half the house is on somebody else's
property how does that happen it happens you know my parents have a cabin out on pig island everyone's driveway is on someone else's property um they just weren't attentive didn't
have uh um you know the proper survey done to determine where the the boundary lines are you know these things are are frustrating for all sorts of people there is a plat out on on
care that attempts to describe the Short Line you know so based on water levels sometimes your property May reach the
shoreline sometimes it won't so we brought an action in that matter because alender was requiring it and I wrote to among others Al Johnson Cory Johnson's dad who serves on the school
board in Ashby and told him that there's a gap his response was if someone tries to pitch a tent on my my Shoreline I'll bring out a gun so um they're they're technical they're frustrating um but in order to get title insurance
or marketable title so there aren't title issues in the future corrective actions either through D inser um an actual loss need to be completed so this I gu just in simple terms this really doesn't
affect the school property we're just adjacent to the property is that correct or is that correct the gis back um you know and there will be you know disclaimers on these things
that they are not accurate does not accurately depict what was originally needed to that what would have been shown on the description is an additional uh 90 ft to the West into
what is on the gis map which is number two sure on the schools property it does however show the the Gap that we are correcting okay so this on the second
map then this line isn't truly straight it's going to have a little bump in it and that's where that's where it would affect us just that little point and it already had a pump there sure that just wasn't depicted under the G yeah they have their little disclaimer
in the left hand corner there sure these data are provided on an AIS basis without warrantee of any type Express or impli perfect any other questions comments so we address that later in the agenda
correct Mr D yep and you have the paperwork so that is it a resolution then Justin that they'll have to pass by roll call just the D okay just approving the approve that and authority forair and okay sounds very
good have available here we will have one next Monday okay our secretary who has got the notary is in next Monday or if it's more convenience if it's approv by the office okay sounds good thank you thank you
guys thank you is that an extra copy perfect perfect all right that'll move us into our administrative reports and we'll start with a new face yes hi um I'm excited to be here my name is Caitlin
Hendrick I just put a few um introduction pieces about myself I for the past five years have been a literacy and instructional coach in the Alexandria district and then prior to that I taught in Alec for a few years Bloomington Rochester so um come with
various experiences and then I just wrote a few um committees I've been on just to show I've worn many hats over the years so it's um I've have different experiences that I come with I'm really excited to be here I grew up in sck Center so around the area and love the
love the area very um everybody's been very welcoming and inviting so far I've met with many teachers I sent out a welcome letter introducing myself um professionally and personally and then offer it up if anybody would like to come in and meet with me um so I could get to know them more going into the
school year quite a few people my schedule is very full the last few days and that's been wonderful so I've gotten to meet quite a few of the teachers um and it's been really um great just to hear about them going into the year so I have um some context and can put some
faces to the the names I've been hearing about a lot of our teachers have been participating in letters training and so I sat in on two days of that to participate with them and and hear the message it's um really giving knowledge
to teachers to um so they can better teach reading and spelling and writing and so it's been really powerful I think they're excited especially it pairs well with our new wonders curriculum following more of the structured literacy approach and so our curriculum is in that another piece it was all set
up on the stage um Payton organized that for us Maggie's daughter and she did a wonderful job so that was really great to have that teachers have been um coming in and grabbing it they will do training next week either when Tuesday
or Thursday for a couple hours and then they'll have some application time after the training and then we have um some more training on our Workshop week for a few hours some question and answer and some more digital piece what else we
have um a proposal for a new hire and then we have a few open spots still that we're looking to fill we're um closing in on almost having all our positions filled so that feels really good going into the school year and then our administrative assistance our new
secretary at North and Tony have been working together to get conferences scheduled for um early entrance conferences stuff ready and then for preschool to get scheduled the preschool screenings so we'll have those starting soon which is exciting to have all those little faces in the building and I know
they get anxious and excited to come and then buildings are coming together looking great custodial staff has been working hard and it's been um I watched last August Paul's like why don't you watch watch last August's um meeting so you can just kind of see like
get a feel for for what these are like and so Natalie said it's hot in the buildings and last and I was like yes it is um I yeah so I've been at South and North quite a bit and it's they're working hard the buildings are coming together it's um always an excitement to
to see the the clean rooms and um just that feeling of coming in and everything fresh and ready to go so any questions for me at all guess I have a question as far as so the letter training your experience in that now Cari C is going to be how how
will they be working together when it comes to that that's do you want me to answer you sure can yeah um with her instructional coach piecing with her instructional coaching she'll be supporting teachers um through
really whatever support they need I guess um so she's been to letter training I was at it um with her on one day and I know she um has participated in a couple days of it and so I think whatever um you know with coaching she will be able to if teachers need extra
support in literacy she'll be able to go in provide observations provide feedback um and I know that that's more of a full-time position this year as that coaching piece so I think it'll be really good for her to have that that training and then be able to support
teachers on that literacy side I think the other big piece that we talked about too is just between two elementaries to make sure it doesn't matter if you're in third grade itself or third grade at North it's going to be consistent between both buildings now I know there's always that autonomy in the classroom but I think there still needs
to be that Fidelity to make sure that what's actually been trained is being implemented in the classroom so that'll be the other piece that I know that our admin team is planning to meet more with Ki I think to say hey these are the pieces that when I go into the classrooms for observations here's what I want to see so please make sure that
they're aware of these pieces so a more structured approach I think is what our hope is for this school year making sure two that are professional learning communities actually Ki and and Caitlyn and I went in June um but we know that there's a certain amount that was kind of the big training piece that we had
heard loud and clear is don't just go diving off and and dive too deep but make sure that there's some pieces there because we've heard some concerns that some of our staff have said that hey the early out maybe aren't meaningful and the last thing we want to do is have kids go home early and then not make meaningful use of that time but I know
we had a former administrator who was here last year that said we can't give up this time it's so valuable we just need to use it right so we just want to make sure that we have that laid out and here's what we're going to do I think the data is the other piece to say okay if we're doing this from classroom
management to instructional methods what type of results are we getting are we seeing change are we just doing things to make it sound good without yielding any results so we'll make sure that that's more structured as well and I think planning to have both Mr wood and Mrs Hendrick both give probably
direction to KI to say hey this next quarter here's what what I want to make sure is happening so when you're going in make sure this piece is talked about and stuff like that is how I see that Vision working through good thank you yes and I should also mention that Miss do will be part
of that as well because as our assistant principal she'll be able to go in as well and evaluate classrooms so in the elementary will be very well covered on those pieces there so we'll be able to see some great I think pieces move forward that was one of the things that our elementary teachers had noted was you know they were hungry to have people
in classrooms and giving feed Fe back and things like that so I think we're looking forward to being able to get that to be a more structured piece with our professional development I mean that's kind of our Focus this year is making sure that it's meaningful and that we're yielding results that we want great welcome aboard thank you glad
to be here any other questions comments thank you so much all right we'll move on to Mr wood alrighty good morning everyone um I think the we're at the point where everyone is eager to get started um building is coming together
great job to our custodial staff this year we're ready to rock um and kind of had the All Sport meeting this um Monday and that's kind of the first step of getting kids back in the building and everything kicking off and that's always
always an exciting time um a few changes that the board probably wants to be aware of um I do have copies printed off if anyone wants to see and it's also highlighted in the shared handbook um in the board agenda but we're changing our
cell phone policy a little bit um you know that's been kind of the current Trend in education is limiting cell phone use in schools um at this point we're looking at prohibiting cell phones in classrooms and um allowing them during passing time at lunch so it's
going to take a little bit of um work on our end and on the teachers end to kind of set this stand standard for students and um make it sustainable but we think it's going to be best for everyone in the long run um we're also changing our
eligibility policy a little bit um in the past we had done kind of grade checks at three five seven and nine weeks um and then with pulling an eligibility list at the quarter and then if students were failing they would be
ineligible following the quarter um we found that this kind of is too long of a time to not have some um like understanding of what what the consequences may be um so we are actually going to pull a mid quarter
eligibility list um with set dates throughout the quarters um that then students need to be passing or they'll be ineligible for activities um following that point is there anything you want to add to that Mr fley well I I think the emphasis is trying to get more
to that Student First instead of athlete you know really put the focus on the classroom if we're going to um take the cell phones off hopefully that can up some rigor and we can get our our students with higher academics as well but can continue to put that Focus there
and then one other additional change to that is um if a student is to fail a fourth quarter class the eligibility is going to carry over to the next year in the past it had been and there had been not really any you know if you failed
fourth quarter it didn't really matter because you could come now in the fall and you're good to go but we think that in order to you know stress the importance of academics this will help students realize that and typically hopefully it's not that big an issue usually our athletes are pretty um you
know squared away academically but we felt that this was a piece that um would be helpful to add in um also like Mr Brown said kind of looking at structure providing sustainable structure for the year um we're structuring our advisory a
little bit differently this year as well basically every day is going to have kind of a themed task instead of having it be kind of the open study hall it's been the past couple of years it's going to be on you know Monday is an academic
day you're checking grades um Tuesday there'll be some movement and meetings things like that Wednesday will be a reading day Thursday the other half of students that don't move on Tuesday can move and then Friday will be a umal lesson that the teachers will provide so
once again just hopefully providing a little bit more structure for our students but also in a manner that's sustainable we all know it's great easy to be motivated in August and when January hits it's a very different vibe but we think that this is something that we can you know continue the whole year
um any questions on any of those it's kind of a lot um in a little bit of time but and I think the biggest thing too is just not our athletes it's going to be those kids that are in plays and stuff like that so I mean everybody because that's oftentimes a concern sometimes as well it's only the kids that are in
athletics but it would also be our kids that are in the one act play in those different pieces and I think we'll activities yep and I think sometimes we even find those other days where we have a special day that hey you might be in getting work done I remember back when I was here Jerry n those were the right well we had those days that
were fun the kids who weren't quite caught up that was our opportunity to get caught up and so I think that's an important piece for for folks to understand that probably communicating with families that cell phone and we're not going to be the only school in the state there's several that are looking at that I know msba changed the policy that's one of the things there that
they're saying make it probably building specific instead of um maybe just a general policy that way so I think it allows us some opportunity to to Really hopefully help students do better and I I saw one school how they had it was to remove distractions out of the classroom
the biggest thing I think is still going to be distractions outside of the classroom that happen with those different pieces there too I think the the tools are great tool but it oftentimes can get in the way as well so thanks for all your work getting that ready we modeled our our policy um very
closely off what perm did last year and had a lot of success with and then massp provided some guidance a few weeks ago and was also very similar to what we had kind of drafted it out other things going on um early
entrance conferences will be happening again um focuses that we have all records up to date use it as a time where parents can get their information updated a lot of times we find that emails or addresses things like that are
not accurate so going to make a focus of getting that updated um providing parent view Google Classroom info to parents and students and then students can get their Chromebooks and padlocks during that
time and then lastly Staffing we've filled most of our positions we have some interviews today so hopefully after today everything will be wrapped up and we'll be fully staffed at the secondary any questions thank you Mr
wood brings us to Mr fosen all right I just want to call Quick again on Mr W report we are meeting with leader sh to run those pieces that he talked about by then today we think that they'll be all on board as well so I yes it's going to be
some maybe significant change for our community but we think it's going to be good change so all right moving ahead with my report as Mr wood did mention we did have our All Sport meeting on Monday prior to that meeting I met with coaches as well
um we discussed numerous items from the coaching standpoint the activity standpoint um in the player parent meeting talked about WCA and State High School league rules forms and fees we are doing something a little different this year um the kids have to get all
their stuff in to get their uniform so hopefully that that can help us get some of those things in a little quicker so kids can get their uniform so they can participate um I talked about our school and different apps uh at the player
parent meeting our school huddle um remind uh school pay are some things that people should know and then ways we can support and be positive about the LEC Athletics whether we're um watching in the stands or online or seeing kids
or seeing people around just ways we can positively promote what our student athletes are doing practices start on Monday we do have junior high volleyball practice starts next Thursday and Junior High football starts next Monday so or excuse
me Monday the 19 19 so really come come the calendar turn on Monday we're the school is going to get pretty pretty busy so um one big change um our live streaming is different this year uh huddle YouTube does not allow huddle to
stream anymore on YouTube so our live streaming will be via huddle um it really doesn't change anything it's a different platform um but really that is all the link will still be found on our school you can click on the camera link
if you have the Huddle fan app um you just get the app you type in West Central Area you'll see the schedule for all the things we use H 4 whether that's uh basketball JB basketball football JB football volleyball JB volleyball you'll
see all those pieces there it's a pretty userfriendly app so it's free but it's just different than YouTube so just be aware that we did talk about that at at the player parent meeting as well um there there may be some more
information I I I might work with t to get something maybe put out online as well so people are familiar to look for that piece couple upcoming things we have a conference meeting here next Wednesday and and another big thing homecoming we're we're trying to go
super early this year um those of you that know my weather streak for homecoming is terrible 2 for S having nice weather so homecoming week will be the week of September 16th so that is super early compared to
where we've been uh which means we have to lay out and get our coronation and get our voting and all of those pieces done almost that first two days of school to get everything ready so look for when school starts we're going to kind of jump right into homecoming and
pray that the weather is good so I I do recognize that homecoming week there's some other Community pieces going on that week too but um that's just kind of where our football calendar Falls and hopefully the weather is good any
questions all right thank you Mr pene that brings us to miss dots all right um this week or sorry next week we have a youth volleyball camp but that'll be the last summer wck activity um and then families will get a couple weeks to
recharge before the school year starts um I just released Monday night's football registration um so kind of the same as last year grades three and four we'll be doing flag football grades five and six we'll be doing tackle football um it seemed to go over really well last
year I kind of I was a little hesitant because everybody was used to yeah grade three we're doing tackle or so but people seem to really embrace it um so we're running with that again this year um registration closes August 15th um
just because we need to make sure we're planning for equipment coaches teams getting everything set for practice to start on August 20th um and again registration can be found online on school pay um summer care the last day
for that this year will be the 16th this allows for us to clean the daycare facilities and for all the daycare staff to attend our um in service training that following week along with the rest of our school staff um
for North daycare just a reminder South daycare we will not be having before school care and after school care this next school year we've talked about that in months past so this that's why I'm solely focusing on North here um proposing some new rates this school
year to kind of keep up with just cost in general um so you'll see those numbers there essentially $10 increases um goes by age simply because if they're attending our preschool as a
three-year-old they're going to be in our daycare facility for longer than a four-year-old would be because they have longer preschool programming does that make sense that's why the three-year-old and four-year-old um cost is different um and then before and after school care
a little bit of a change um in the past we've always charged $5 daily and you can come and go as you please um which on the family side things it's great right but on the side for me of scheduling it is nearly impossible for
me to um keep up with that so I'm charging proposing to charge a weekly rate so even if you if you come all five days if you come one day you're still going to be paying $25 simply because then I can accurately staff so I'm always going to have those
two people there um and I can count on that $25 coming in from that family but then if at 4:00 there's only eight kids there then we can peel back and send somebody home but knowing that I have 20 kids signed up and I know that I have this weekly rate coming in I can feel
good about always having two people start the night does that make sense okay so that's that would be my proposal for that weekly rate change versus charging $5 daily um one other thing that Mr Brown and I had talked about
that I'd like to have you consider um would be just a small staff discount for those that utilize the daycare both currently and in the going forward in the future um I think that it could be a tool to retain and attract staff going forward um we all know those with young
kids Child Care is super hard to find um especially in our area um so we already have a child care facility could be an easy thing for us to implement um looking at the numbers financially I don't think we'll see very much of a difference looking at that cost increase
um if we do let's say a 10% staff discount um it's essentially going to be the same as what it was last year in terms of price for staff um and our numbers are looking really really good um before school care is completely full
with 20 after school care is completely full with 20 in wound I'm at nine so I have one full-time spot left whereas last year we had a lot of part-time kids and U so financially we're going to be better off sitting better than we were
last year already even with taking into account this 10% staff discount just to give you kind of an idea I think right now currently it'll affect three staff members um going forward obviously that could change um we have a lot of Staff with young kids coming through um so
just to give you a little idea of what that impact would be did I miss anything there nope I it's perfect I think we just talked about that you know Recruitment and Retention and I think that was one of the concerns that was kind of brought up last year I think or a year ago about the fact that we may lose some staff because they may have to stay home with
their with their kids and so this is one of those opportunities it's not huge dollars by any means as we looked at it but it is maybe a little token of appreciation to saying hey if they've got young kids that are going to be in our preschool and they come to our school that will definitely cash flow itself too we're hoping maybe that more people have kids and that would
definitely help out so if they want that discount that'll work and then in terms of hours we're going to keep everything the same as last year so after after school care will close at 5: um like I said before before and after care are currently full that said if we have
enough interest just get on get in contact with me get on a wait list if we need to staff more we'll staff more um but it doesn't make any sense if I only have two kids to send a whole other staff member in there but if I have 10 um then we can look at that um and then
last thing I put on my report uh preschool registrations we're still accepting them uh right now numbers at South for three-year-olds we have 14 um South foury olds we have 20 uh north three year-old program we
have 21 and North four-year-old program we have 31 um so that's what we're looking at so miss pulski will have fairly large preschool sizes but we will be um appropriately staffed with par of
support in that those classrooms as well any questions well I think the key is to look at that's your future kindergarten numbers as well right 51 and then we're a little shy again the following year but we can see those numbers grow I know that uh I must mention numbers quite a bit because
Tony stopped in yesterday and she goes hey we've got two more kindergarteners coming in and South and I said yeah that's a pretty valuable piece I know we've had some new enrollments and and I guess the other thing that I just want to pass on accolades to Megan she's done a nice job we've evaluating where our
programs our fund for Community Ed is one of those funds that's now going to start start to hit our general fund and so she's really looked at that and I think that's kind of been my premise coming here is we just can't do things like we normally do we need to provide services to our families but there needs
to make sure that we maintain costs while doing that as well and so she's really evaluated those different things to say hey do you realize that this is costing this much and we only have this one of those is that after school care piece that's a nice tool to be able to just drop in and pay $5 but we need to
get staffed a couple years ago we struggled getting staffed we had to add the $2 premium increase to get that to happen um and then if those folks aren't there then all of a sudden those people that are told one day you're need to be there tomorrow then they're not after a while they just say guess what I'm not gonna I can't do this either and people recognize that you don't work at a job
where it's inconsistent if you're going to commit especially your 3:30 to 5 o'clock they want to make sure that they know it's going to be guaranteed so hats off to you Megan for getting all that stuff ready to go to very much look into that to evaluate that to make sure that
we're um making it a great service but also making sure that we're maintaining that budget great thank you that brings us to Mr mcnamer POS one today
good um I start off today just highlighting the Excellence of Stacy she has done an incredible job this summer as she always does um as all of you know we have a a large quantity of devices
between student staff and then our um kind of the uh secondary devices that aren't necessarily used but essential to what we do um stfy has gone through every single device from the district she has updated it cleaned it got it
ready for the upcoming school year and has everything labeled and organized which is an incredible feat to have that done by this point in the summer um we're kind of able to shift our attention over to focusing on making
sure teachers classrooms are ready um they're all itching to get back into their classroom so we want to try and have everything is set up as well as possible um teachers are awesome at trying to figure out things they on their own but they really like to just plug things into different places and
then we find out the first day of school that things aren't actually working um so we try and get through and get all those things set up before they get in as far as the Summer's going with technology technology is very fluent we're constantly changing constantly updating and making uh adjustments
everything's going really well so far the summer the biggest change we have going into the school year which we've talked about before is we're switching our filtering our content filtering uh software for primarily for students on their Chromebooks we're going from uh go
Guardian to line wise um as far as the reasoning for the decision it was primarily Financial um when evaluating the two programs they're very similar however one is about a quarter of the cost of the other so looking at Value
wise it just made sense other than that I expect everything to be up and running and ready to go for the start of the school year and for teacher in service and you're passing out that no before training I got a little bit more yesterday too so which is good and I
think one of those pieces that we need to note is we have some training especially in our district office a little bit that's going on we did have one area where um a staff member thought that they got an email from somebody who was legitimate and asking for a bank account change and that wasn't and so we're working to rectify those pieces to
make sure they know that person now has policies put in place that it's not just an email there's going to be other pieces there so we just want to make sure that that's set to go but uh yeah the know before is an important training as much as it can be when you see that thing keep flashing up on your email you're like Kevin do you know I'm busy
I've got other things going on but I'll get it done and that's probably the most essential part of our network security that we have is that human element because it doesn't matter what we have in place um the human element is so incredibly important and that's one of
the reasons why I really appreciate the fact that we get to do this with our staff because not only does it protect us as a district it's also personally beneficial for people to learn those skills as things are changing so fast um one of the cool parts that Noble four is
offering this year is they now have a student element so I can start sending some of those trainings and fishing emails to our student body as well also it's a fun and K there was one other piece that we had talked a little bit about mental health right there was something that you were considering
there was a so there there's a mental health piece um we ended up not going through mental health piece uh so we do have we have three different filters that use artificial intelligence that are constantly monitoring the students
um communication on their Chromebooks so anything that's the school account they're it's constantly scanning looking for anything that um could be a precursor to any mental health problems bullying those pieces and then it will
alert us to review what they're seeing or even their Google searches videos they're watching on YouTube songs they're listen listening to it it it really kind of goes through and collaboratively pulls all those pieces together um one of the things we I talked to Paul about is this line wise
program has a check-in survey that it just automates to students um you can do a daily once a week where it just sends them an email with like one or two questions just about kind of like the how are you doing today or have you had any of these problems and it just
collects information about and kind of starts leveling their mental health based on their responses um we're not implementing that this year but it is an option that we could go forward um I just don't ever want to take on too much change in one year so I don't want
anybody to feel like their plate is over overflowing most of the stuff with technology the goal is if you're going to add something it either needs to replace something or increase efficiencies because if we're just adding it for the sake of adding it it's
not beneficial and it won't be used any questions for Mr mcam thank you that brings us to buildings and grounds all right well I didn't get your report because my stuff is changing daily now as we get towards the end of
summer trying to get everything handed up um yeah my staff I appreciate you guys noticing they they've really been kicking it in to to get stuff done um with a little bit of shortage of staff that we've had um as far as we've gotten
all of the classrooms and everything are ready and and offices and things like that for staff and everybody to start showing up so we're just going around doing some touchups working on some fixes um outside issues uh this week um
I started with the we have till the end of the month for our check from the Fire Marshall so there's just some little things that we're doing in all the buildings uh couple doors here that didn't shut uh opening in a ceiling here that needs a piece of sheetrock on it
things like that that we're getting all those taken care of and getting pictures taken so I can get sent to the Fire Marshall um as far as uh stuff in the building we've got the science that science room was taken care of right away all the plumbing and everything is good down there we've got all the
fixtures tightened uh locker rooms those four showers in there that we had significant issues with um the only thing left on that and they were hoping the end of this week week is uh they had to cut the block because everything was laid in the block so to work on the
dials and put new dials and shower heads in they had to cut where the dial is um they're waiting for the stainless steel plates that they're having made to go over to cover that hole and they're hoping the end of this week or next week they'll have it in um we did do some painting there got everything cleaned up
um and got them I think they look great um we did some red and black so it's SC Spirit um I was proud of the Brad and Greg that that did the painting and stuff they did a great job so um it
looks nice and then I ordered uh gray shower curtains to go in there we got rid of I don't know one of them was a seashell another one had dolphins on it and I I don't know it was Mr what it predates me then it should have been changed
years ago [Laughter] um so we got that going on uh the roof issue or roof fixes patches things like that that we we've contracted with he actually just got back to me yesterday
they haven't been here because of the way the spring was they're running behind they're hoping to be able to get it in before freeze up but he guaranteed me if we cannot get to it before freeze up our contract price that we have will not change and they will do it for the
same price next year spring and we will be on right away in the spring um to get it taken care of so he's pushing to get it done this year yet um but it it it just is Mother Nature helped us out
there um the gym was taking care of uh all the rollers got changed on the on the uh what are those things bleachers that's it on the bleacher Motors they changed all those rollers um he greased everything which the greasing is he came
in with a pale and paintbrush and it just looked like it was some axle grease and he just rubbed it on roller areas is what they did um and then they did the checks in all three gyms of all of our baskets our pulley all of that kind of
stuff uh South has nothing North has just a couple little minor things that I got to get a couple new clamps for and put on we do have some excuse me some issues with this gym here I've got three baskets right now that are out of commission um Mr Brown Mr fene and
myself are going to sit down and and go through what they reported back to us and we'll get some stuff together and get back to you guys as as a board once we go through it and kind of formulate some type of an idea or plan
uh on that uh we also got a nice letter from the county they are not monitoring Fire Systems anymore both commercial or private as of September 1 so Kevin and
Mr Brown and I I've gotten a couple different companies um we're looking at that we're going to sit down and we'll have to pick one of those to start doing a third party monitoring of our fire systems so right now
it's couple thousand dollars for them to get all three buildings started up and it looks like maybe about 1,200 bucks a year in that Z 12 to 1500 bucks a year for the the monitoring of all three buildings so um but we're still working on that just giveing an idea of what is
out there uh we also have some concerns that have come up this summer with our softball retaining wall out there and stuff the way it's tilting um I've been doing some checking talked a little bit Mr Brown L and Jake um on this and I
have a couple different ideas we're just waiting for a couple other people to give us some big bids or so we have some ideas of cost and then we'll the three of us will sit down again and go through that look at that and come back to the board with with ideas and numbers uh it
will definitely not be done this fall um I I don't see that happening whatsoever um and it's probably going to have to be next summer and it's probably going to have to be after softball season and after our community stuff which would be after the 4th of July but we'll see what happens we'll
see what we come up with um Alec glass is um going to be here probably starting next week to hopefully have everything taken care of in all three buildings that we had gone through and budgeted for um to have that all
corrected and set into place um other than that we're just like I said trying to finish up some things we will be painting the posts out here um that the light posts are on um I did get paint and stuff for that so when the
weather kind of cooperates we'll freshen up those light posts um I don't know if anybody noticed but there is two lines missing in the parking spots out there so we do have some extra wide tractor stalls if anybody notices no just
happened to be that there was some communication and they had a gap and we had some students that were out of state actually for a camp and we couldn't get lines painted without making white walls and their tires so I will be able to touch that up when I get the paint in
for the football fields and we start doing that I'll touch up those couple lines that are out there um that's kind of where we're sitting that's where we're at again I appreciate the staff that I did have and how hard they have been working so that we can it's always my goal to try and
have all the classrooms and and all the areas ready by that first week in August because once the teachers start coming back we're pretty much in high demand for this and that everywhere and you can't really get into anything so um
it's been it's been it's been a positive Summer perfect I think some of the challenges are the waxing right in our elementary buildings because you got the humidity and the heat without any climate control that does make that a challenge I think the other big piece probably um is the parking lot is sealed you you look at it you don't believe
it's sealed the parking lines look really great but you can smell the soybean oil or whatever it is that they've sealed it now it's went away I thought we were having popcorn for the longest time but it's just oil that they sealed it with and then also building security right Chad we've got that all put in place with our key fobs and um
yeah the build skip that one didn't I the building security is is all in place um for our secured entrances that we wanted South is done um it's just needing to be programmed and working with Kevin on that to get that programmed and Mr Brown low um kind of
setting some parameters on on how we want that um North is going to be done the the end of this week but there will be two doors that will not be hooked up yet because they had to order uh uh closures for him and it's taking a little bit to get those closures in but
he's pretty much guaranteeing that that they should be in before school starts so we will have swipe badges for everything um yeah I got a little grief because Alec glass had a rain day and they had a chance to go put blanks in
both buildings so it wasn't very conven vent for some people they had to walk through the building instead of coming in a door right by their classroom but I said you want secured buildings we got a couple weeks they had the opportunity so um if something comes out that's why
they couldn't get in the door we're just trying to get things going so it's set by the time school starts so yeah we're re keing all the buildings I mean so there won't be as many hard keys going in but that's the trend now so everybody will have a uh card to swipe to get in
we'll still have hard keys in certain areas so it will be a change to get used to I think that way uh but we knew if we didn't re key then there was no sense in doing the fobs because we have so many keys that are out there so we've not rekeyed the secondary school that might be something we'll have to look at in the future potentially but both
elementaries have been rekeyed and then yeah those uh fobs will be there the other thing that will be a change too is Chad was saying we set parameters and the fact that certain staff don't need to be here after 5:00 at night or 7 o'clock at night so it's not 2 24 hour access um prayer professionals and
things like that I mean it should be and then we can tell who's coming in who's leaving and that's pretty standard practice so again it's not something that's why are we really coming down hard this is just something that's standard practice for secured buildings and so we're going to make sure that that's put in place that was kind of our promise to our staff I think that was
their concern last spring especially when they talked I think board members a little bit was our building security and so this will definitely take care of that there will no doubt be frustration probably from some folks to say well now I can only yeah that's how secured buildings work and things like that so but it is all
going to be put in place before things start and we'll review that at our opening staff meeting as well so people know how this will operate into the future all right any other questions or comments for Chad thank you and that brings us to a business
manager is she still there good morning good morning um all right so if you take a look at the report that you guys have um you can see as of right now again these numbers
this is as of June 30th but there's still a lot of journal entries that I have to create to um recognize the revenue that is still due to us that we won't receive until this fiscal year but
we book it um as a journal entry and it's not reflected in this amount yet so just be aware of that um it is actually I just actually did the journal entry and um we're pretty close to where we're at regarding State revenues um again
still have to do some clean up and looking around in there and um make sure everything's accurate but then you'll see so we are at about we've received about 89.8 well we have received 89.8% of our revenues that we've projected so
far and we have have um expended 100% of our budget so we're actually over our budget just attached just a little over $6,000 as of right now um and then if you uh scroll down again it's just showing you the difference
between program and object code what we spent in those programs and showing according to this right now that we're there's a million dollars difference in revenue and expenditures however again I'm still doing receivables I'm still doing a lot
of year and cleanup I still have to um account for all of our taxes things like that so that number looks scary but that's not accurate um because there's still a lot of cleanup to do and then if you scroll down a little bit further you'll see our revenues and expenditures
for our other funds uh Food Service does have a we um still has a receivable that needs to get booked on here um community service a little short um but other than that we
are expenditures our food service we did overspend it looks like um not to our budget I'm sorry but over the revenue we've received and we're aware of that and we're working on that and we're hoping to clean up that whole food service process moving forward this year
um so it looks like we've spent 104% of our budget and she received 115% % of our Revenue so far in these extra funds again like I said this will all be cleaned up we'll have more accurate numbers pretty soon actually because our
audit is coming up very quickly and I am working to get everything needed for that in when that happens in September seems like we just got done the audit know we did but I'm not as terrified this time
because now a in a you're going to take care of it all right any questions comments thank you that brings us to you Mr Brownell somebody already said they said we're going to be here till 9 o'clock this
morning I said no I'll work quickly so School Board filing period that is currently in place uh and so folks can come into the district office as I noted earlier when Mr Anderson was here uh we don't have currently a notary in the district office we uh failed to realize
that that happened after Diane had left and so Mindy is our notary we haven't had that issue because typically she's in the building during school time uh but she'll be in next Monday and Tuesday but I also know that people can go to the county and file there if they would like to as a reminder we have four open
seats for fouryear terms and then two seats for two-year terms uh to fill at our November election the deadline is next Tuesday and the district office will be open until 5:00 to accept those affidavits of cany forms and then we have to get those right off to the
county so they can start to prepare the ballot forms part-time Administrative Assistant Megan and I have been in a little bit of conversation here and so we'll get that cleaned up of job duties but I think it's really a lot of clerical pieces communication pieces helping so Megan now that she'll be
taking on that role as assistant principal still doing some Community Ed duties doesn't have time necessarily to do all the clerical work that comes with that and so we want to make sure that we have that support there Communications as well with Ki no longer being our community engagement specialist we need
to find somebody to help with Facebook and probably put some other pieces together and so we'll start as a part-time position but that may have to grow just a little bit but fully cognizant of budget concerns and so we want to make sure that we're aware of that too but we also know that we need to get uh people to cover some of those
duties and so data request still be is one of those pieces that we need somebody just to make sure that they're taking care of meticulously and clean there of course election coming up it won't be as much work this time for us because the county takes care of most of that work that we forward there but there's still some
clerical pieces that need to to happen there so we're looking at about 20 hours per week this is still less um you know I think back to we take the business manager salary as well as payroll and the administrative assistant when I
first arrive this will still be less than that cost um you know of course uh with inflation over time and stuff like that but it'll still be less than where we were at earlier bus routes um Palmer bus So Christine and I will be going through some of the larger routes and uh
trying to see what we can do really I think we don't want anybody on the bus before 6:30 that makes a long day if you're on the bus from 6:30 until 5 o'clock at night uh for anybody but especially if you're a little one so we are going to evaluate those pieces to see what we could change uh talking
about Central hubs and things like that evidently there's been some new additions uh that are creating some some additions to the route that are making them much longer The Dilemma that we have is they now have enough drivers but each additional route we add is about
$60,000 so as we're talking budget then I mean it's an easy thing to say hey here's what we'll do so it's 60,000 for the year but we also need to make sure that we're you know providing a good service I think one of the things that I did ask Christine is we definitely want to make sure that the Open Enrollment
door is always open but sometimes we have to look and see how far we're going out and that's always been a practice that I've been used to to say hey and often times it's easy for families say say let just two more miles we know you come here it's just two miles more miles there it's actually four miles by the time you add it up and then it becomes more so there's that fine line so
Christine and I I told her everything's on the table um I said maybe we look from the perspective that we hire somebody we have our midb um I think it has to change on some pieces because it's an activity bus but do we look at some of our internal routes here in the
Barett area if we can pick up 20 of those kids maybe the bus runs twice and we pick up 20 of those students and then they can focus doing other pieces and she goes you are creative I said yep everything's going to be wide open on how we look to do that because I said we need to limit bus times the most we can
but we also need to look at expense and so in our contract we also now have a minimum cost for um our um late buses so we're really going to focus on that as well Christine did have the drivers take attendance at the end of last year uh to
see where they're at she's going to forward that information to me but I think she's also becoming more cognizant of budget because she said well think we need to talk about summer wreck especially in the Wendell Community she said there was many times we sent a bus and there was no nobody who rode and so I said yep I said appreciate you
bringing that to our attention I said those are the efficiencies that we really need to evaluate and look at again we want to provide a service but if nobody's using it then there's no need for that service so we'll continue to evaluate that and and go through those pieces staff nothing um again another year where we're still in August
here getting things taken care of we've had a you know resignation that you'll see later on in the band department and so hopefully we can find somebody to fill that today and get that taken care of as we move forward there also have some openings for PR par professional
and then fortunately we have some real team players as well and you'll see that Nicole Amenson is on the list and uh pending that she can get uh out of field permissions in both Elementary music as well as part-time or School social worker she'll be filling a full-time
position down at South um I did kind of ask her some of her credentials uh in the music area and she's G to be very qualified she said she had Barber up in Elbow Lake as Elementary music and then she had Mr goldenstein who of course I taught with while I was here and Mr deem so I think she'll have I said you're
probably the most qualified candidate we might have seen anyway so here you go we're going to be ready to go but really a great team player who's willing to jump in and she goes my heart's in WCA and so we're very appreciative for her to be willing to do that redact mou I
think we're well beyond that already but Ed Minnesota as well as the superintendent Association and msba did draft a model mou for payment I think there was some concern from other districts across the state of what was this going to be what was it going to
look like and so I think it became a little bit bigger issue but our EA has just said hey can we make sure that we're consistent as well and so we are going to sit down next Wednesday and I'll bring that draft mou to you it won't be anything different at least right now that I'm planning on them that $30 per hour that we up to remember
we're 2250 on a professional development rate now that'll go up to that $30 and it'll just be reflected in thatou I know some of the questions that I heard last week or last Friday at a superintendent's meeting was the fact that hey if you started in Alexandria
and they're doing a different training than letters and now they come here how do you tailor that professional development to them because now you're asking those teachers to redo everything and that's their time expense and there's not really a simple answer to that because I know one of the administrators responded said well
there's going to be a huge expense for us to tailor each individual person's professional development as well so that isn't something right now we have everybody coming in doing letters but it'll be something that will have to be prepared for down the road and hopefully mde will help with that as well but
there's not just one particular type of science of reading training that's happening across the state uh summer food program Andrea has been working diligently in that program um unfortunately our numbers have not been as strong as we were hoping and so we've got to re review that and evaluate those
numbers to see if that program's um worth still pursuing I think there is still opportunity for that maybe some different advertising and things like that uh to make that happen but we've been very fortunate to have Andrea have those meals ready to go for our students we just need to figure out how to get
greater participation uh for that meal program so and she included those numbers there but we'll continue to evaluate this fall and get back to you on what our plans would be for the following year there you'll see then some dates coming up here I don't need to read those to you but it'll be a busy
rest of the month of August here preparing for the start of the school year all right any questions comments for Mr bro think of all the things Mr rlo if we need help in the band Department that would be the easiest one for you to
cover wouldn't it might be the most comfortable that's right yeah yeah that I could come back and maybe help with that perfect so just do the superintendent stuff after hours that's right yeah that's right yeah hopefully my budget doesn't get yeah you can thank me lat
here he's already thinking oh he could be a difficult guy to have the land Department I don't have too many expectations shoot all right no questions comments and that we'll move on to our new business already just like
that um we're going to 5.1 we're going to review the msba updates on the following policies I'm not going to read all those numbers to you those are all just msba changes um there is
no substantial changes nothing outside of what is um um recommended by msba on those so there's no need for a second no if we just approve that now that's kind of what msba um had recommended so that's your two-page document that came kind of directly from them just showing
some of it's grammatical some of it's just legal updates so you'll see that the last couple years the legislators have been very busy and so that includes those the world's best Workforce plan is being eliminated so they're just making those minor changes there so yeah according to Terry Morrow since there's
not significant change to those policies it can just be updated in one meeting so then I would look for a motion to approve those updates for those particular policies so move and a second second all in favor say I I motion
carries and then we have the first reading um of the following policy and statutory recommended changes from msba this would be policy 522 um the sexual non-discrimination policy grievance grievance procedure and
process um that is just the first reading so there's no action on that one no so probably be Ben official for you really to look at that policy um I know I will forward something at msba put out as well it's about a three-page document that shows some of the updates and
changes this is based on federal law and again at my superintendent meeting last Friday evidently there's going to be some significant training for staff um on the title line on how those changes are being made so we'll want to make sure that that were prepared for that I know one of the superintendent at the
meeting uh she had just said we're not stepping forward until legal firms across the state say hey we've got training ready to go here's what we're going to do she said we don't want to jump into it earlier than need be and in crew additional cost so that's kind of what they're looking to do I think it's
a good advice there one of the things that they did talk about in the policy that I've highlighted is that we really have just had one Title Nine officer where people have been able to report to their recommending now to in case somebody has a complaint to file with the title 9 regarding the title 9
officer so we'll just have the title 9 person and then we'll have an alternate that they can report to there I think typically it's been a school counselor so I think at this point it probably be our school counselor and then Mr wood would probably be the alternate then at that point so again I'll keep you posted there might be something that we have to
have a small Committee just to review because there are some significant pieces um that'll be taking place again based on federal law sometimes there's concern from some folks to say well they can't require if it's based on federal law we don't want to challenge federal law because the expenses can be quite
significant on those pieces there all right any questions comments on that one hearing none we'll move to 5.3 we're going to review the the handbooks um any big notes you'd like to go over on the
handbooks Mr I'm going to leave that to our administrators yep so um if you want to just kind of give your brief update made and changes for the student and parent one um we obviously update some names there were some price changes for
the adult breakfast and lunch and milk prices that were in there um I updated those the there was quite a few pages on busing information and so Megan had recommended that I reach out to Christine I just put a blurb in there
that will follow pal Palmer bus policy and then I'm working with her to get updated um policies I think some of the paperwork for like if there was um an incident on the bus some of that was outdated that was in the handbook um so
I'm meeting she said she's back today so I'm hoping to meet with her and then get some updated information for busing and then updated the language and the student and parent handbook about arrival since as Meg said we no longer have Care at self in the morning I took
that piece out and made sure to update the time for student arrival to be accurate for parents and then on the staff side um as Paul had mentioned before we are putting in some new language about the observation cycle and so having krie
come in and do um be a part of the observations Megan and then myself so we'll be talking about talking with staff about that at our Workshop week updated some of the um professional development language to replicate what
was accurate for letters training and then updated the testing schedule and faculty meetings so any questions about those I think just to highlight and we'll make sure that this is clearly communicated with our families um is
that arrival time I think what we found out a little bit with our pair of professional staff why we have them there at 7:30 is because some families were just dropping off at 7:30 well there's no fee collected and again we want to be um helpful to families but that's also an expense that the district
is taking on to that again most districts you don't doors are locked until 8 o00 and we don't want to do that and we recognize on those circumstances where our family says hey you know what I need to get over take my other child to the doctor do you mind if I just drop off and as long as they make that
Arrangement and call I bet you Tony would say you know drop them off in the office now if it becomes 5 days a week yep that's going to be a concern but I think it's just clarify that because we don't want to keep kids outside but that's what we just need to do for our staffing pieces there and so we'll clearly communicate that I think in
notices that'll go out but during early entrance conferences as well that here is and we've talked to our bus company as well because that's been the other piece so I did mention that to Christine as well that hey we need to you know you can't be dropping kids off this early so if there's some pieces we need to work through I need to be aware of that as
well but that's going to have uh render some cost savings for the district and again it's it's nothing more than just a convenience and we realize that that's necessary in certain cases but not all all the time all right any questions comments on
that we went over most of what's different um student wise for the secondary handbook um a few other grammatical cleanup areas um did add in the piece um you know last year we did not allow backpacks um but that wasn't actually in
the handbook added that in as well the um faculty handbook is very very similar to its uh prior iterations um we may be looking at simplifying how teachers requests leave that's still kind of in
the works um currently teachers have to request leave in two different sites um there may be the opportunity to have them request leave in one on one site that then carries over to the second site so if that happens we would update
that part in The Faculty handbook but other than that nothing too too different in there all right questions comments as far as the coach's handbook that had a significant overhaul about four years ago the updates this year
mainly just grammatical and I don't know which exactly but we just kind of cleaned it up with nothing no big or so all right and and then I mean for daycare everything pretty much stayed
the same besides the price updates um one other thing that I'll add onto our student parent handbook um Caitlyn had called Public Health oh Horizon yes and we updated um their guidance was 24
hours fever free without medication for the past couple years it's been 48 um so that change is reflected in the um student handbook and the daycare handbook um so again hopefully parents will keep kids home if they're um sick
but this 24hour gives a little bit more flexibility I know how hard it is to have to keep a kid home that's perfectly fine for 48 hours so that's will be in both handbooks also you want them here at school yes all right any other questions or
comments in the handbooks and I would look for a motion to approve those handbooks pH move and a second second all in favor say I I motion carries all right we're going to
approve the following Personnel items um 5.4.1 we're going to approve the hiring of Nicole almanson again as Mr Brownell said a part-time Elementary music and part-time social worker at South um we also have the following resignations uh
Nick gó band director Heidi roor PA professional and Michael Anderson head baseball Court coach um we have the following leave requests as well in here uh Brandy kill Anna Roloff and Marissa
Bron any other questions or comments on those hires personel items time leave request let some details yep yep so one is just going to be a month of August so it's just going to be our and they'll make up
that time there another one is going to be and the other two are 12 weeks and so not that they'll be fully paid but there's 12 week 12 week leaves thank you um any other questions comments approve motion to approve in a
second second all in favor say I I motion carries uh that brings us to 5.5 we have to approve an employment agreement with our activities director and Dena students any comments you'd like to make on that and this one's
standard with all the other agreements that we have it follows the increases I think it was just a little bit more of an increase for year two but that makes sure that we're I mean it was a small increase compared to I think our three and six and so it matches all the other
administrative agreements and then it was just kind of a comparative study according to other uh contracts that were in the West Central conference and otherwise everything else is the same except that we also had to adjust for the ES SST leaves so that otherwise
everything else was pretty pretty much the same all right questions or comments on that employment agreement look for a motion to approve second and a second second all in favor
say I I Mo motion carries um 5.6 is to consider the uh boundary correction um that Mr Anderson talked about um are there any comments or
questions about that I think he explained it fairly well Mo to approve Move Motion to approve in a second second all in favor say I I motion carries that brings us to 5.7 um the
width pre-referendum planning proposal um we got that be prior to the last meeting um any questions or comments on liet's proposal I think the only piece we want
to probably clarify is the meetings the number of meetings as I did notice on our invoice here that they did charge for a second meeting that they came to this time so I just want to clarify what that cost is going to be and and how many meetings are included in that now
remember if this leads to a successful Bond they did say that all that would be and they're chosen to to do the project and all that would be credited to that piece which again is pretty standard practice think we've also noted that this group withth has not worked with the district in the past there's no
relationship with anybody in administration or the board there um but it does give us that opportunity to get started I think that's been the biggest request and our biggest piece that we know that we have issues that need to be addressed on a grander scale and this is
a great way to get that started all right any other are you saying that you want to have them clarify that before we approve it or I think we can approve it but I just want to I'm going to clarify that piece with them to say okay I think they just have one number saying this is not going to
exceed they two two days of s tours and six up to six task force meetings so I'm just going to tell that we need to be efficient in those meetings and stuff like that you know and that if we do need an extra can we you know what how would they handle that
piece there but yeah I think that should allow us to get that taken care of you know that way and I guess if we need that I would say before we add we may need to amend to say okay you're saying now we need three more meetings what is the purpose of the three more meetings is it because the task force group took
a little bit longer to to get a narrowed focus and things like that but I think we really want to hold them to that we can approve this but if there's going to be anything additional we come back with the change come back y exactly yep good point move to approve all right and a
second second all in favor say I motion carries um we're going to approve the Lakes Country service Cooperative fiscal year 25 membership agreement that's pretty standard pracy standard practice
yep so um nothing changed there just a year increased or anything I believe it's always been the dollar it's just our student numbers that have that to do that piece there so yeah the total cost would be the 3712 second all in favor say
I motion carries um approve authorized signers at starbank yep so um I know Aon needed to reach out to starbank to get some information so we have a CD down there and it's actually through a endowment I
think for a scholarship fund I think yeah for girls basketball or something it's been there for a long time I mean actually the documentation that we have I think says West Central Bank so it tells you how old that that is and so when Aaron called down they just said actually we're not supposed to give you
any information because there's no current authorized signers on the account and she goes well we need to get that changed because the Auditors are going to want information so she said we need to get that taken care of so what we're going to do is probably list not names but titles so I would say
superintendent and finance manager since those two positions are in-house rather than not leaving Aon out of anything but she's not inh house in case that would change and so that would be my recommendation to list those two at the same point um when I did go down to grab
the document um the recommendation was uh because it's just been allowed to roll over and so it's been allowed to roll over for many years and and I think only the interest can be used I know there's a document I'm trying to think back to the business manager before John niggard is who the one who actually wrote the thank you know I I can see his
face but I can't remember his name now but Kelly no Kelly was a super he worked with Kelly though yeah um at that time right yeah yeah I can like I said I can't Hansen maybe was his name I think anyway um she pointed out to me when she
did give me the document she said just so you know your current interest rate on your CD is 0 65 and I said and she goes we have a 10-month special right now at 4.55 I said so she goes you're she said I would recommend you cancel it and then she said you'll have a loss of
$34 and then reinvest it in that 10mon seat after you get the she said nothing can happen now because there's nobody authorized to to do that so the recommendation is to add finance manager and superintendent and then I'll bring back next I'll see what the timeline is
hopefully we have two weeks to get that where we can change that from a0 65 to a a 4.55 interest rate okay any other questions comments approve and second second all
in favor say I I motion carries that brings us to page three of our agenda we will look to uh consider and improve the 2024 to 2026 Pupil Transportation agreement with Palmer bus
service is there any highlights on that Mr Brownell cost is going up uh by 4% and what they remind me of is they don't get any reimbursement on unemployment in ESS all those pieces that really didn't
uh play in for them in the past now play in the unfortunate part is we get reimbursement through this summer I don't believe we'll get any reimbursement after that because I think the state funds will be exhausted on unemployment they don't so so looking at a 4% increase in those areas uh setting
minimum rates for our late buses and like I said we're really going to evaluate to make sure that we have a certain number of riders uh to you know to allow that to happen uh that way and I think what they did too is they did increase the I did negotiate down what
they were looking to increase the driver cost again due to ESS and Unemployment uh for like our van drivers and things like that but Christine is also looking to try to mitigate that expense because we have a lot of Vans and they've had to request additional Vans and so that
piece is there and then the only other AD is remember they're now using propane for the buses and so they've added the fuel clause in for propane and then you'll see that it does the more routes we have so right now they're projecting nine so if we add a route
that cost like I said is roughly 60,000 because it' be 358 per day per route so it is an expense that needs to be considered when we look to add routes there all right anything else any other questions
comments and we're only charging them 100 bucks a month for those stalls and we get $500 scholarship but yeah you're right and are they a corporate sponsor I guess they are a corporate sponsor okay um any other questions comments on the bus
service agreement I'll look for a motion to approve and a second second all in favor say I five motion carries all right that brings us to to
our child and adult care food program and vendor meals with West Central Minnesota Community Action for 2425 school year comments on that Mr bro so yeah we just provide the meals to that group
that did create a little bit of confusion I know when our former business manager Joe was being trained in we used to claim the meals ourselves so we brought in all the the free and reduced forms that change changed last year when I signed the agreement to do the vended meals so we were claiming
those meals as well as um through clicks which is reimbursement federal and state reimbursement and then head start was also claiming those meals and they notified us that we can't which makes sense right we if we're bilding already so shows our billing piece so they just give us the number of students that we
served you know we track that and then we just send them a or a monthly bill and this is all the documentation that mde needs to take care of that I think there are some pieces now that with the cacfp that we will be able to look at I know Maggie's been re uh researching
that with Andrea just a little bit I think with our child care because there are certain rules that okay if they're here they can't do this but they can you can't claim milk here but you be better off to get lunch after a while I'm so confused I'm not sure if we're serving lunch milk or what we're doing so but Maggie's got a pretty good handle on
that so we'll be able to get some other reimbursements you know that way but this is really what we need to sign so they'll we're the vendor to Head Start all right questions
comments look for a motion to approve so move and a second second all in favor say I I I motion carries um approve the 2425 Fe schedule and so you'll see um that we're
keeping our fees the same for all of our activities not looking for any increase there however I do believe Mr felene said in uh for next year he'll start to re-evaluate to see if we need to make any changes there so those all remain the same uh if you do look at the meal
fees um you're going to see that our meals for students are free now I did add increases to our nonprogram meals so that would be if a student comes through excuse me and they say hey I want a second lunch or we have somebody maybe this is always a hard one for some folks
to understand but it's USDA guidelines um somebody comes in we don't do this as much at WCA but they bring their child in and they're going to eat school lunch but they're not a school they're not in school uh per se we can't charge them just the student rate of a135 they've
got to pay the non-program price of what that is which usually is the adult meal price uh because there can't be any subsidy from the USDA so there I know last year the auditor said hey have you done your price level um uh index to make sure that you're raising your
prices where they need to be I said I don't think we needed to do that because I said we Everybody Eats free and they said no here's the reasons why you need to be prepared for that so so there are increases it won't impact anybody unless they came come back for a second meal um is wor that price or if it's somebody
who's not enrolled at WCA that maybe comes in and the state sets the adult prices of the $5 and the two 250 for breakfast or excuse me 275 for break uh nope or let's see here 240 for breakfast $5 for lunch that's the minimum set by
the state one neighboring District when I ask them what they did for their non-program meals they said we charge the adult price across the board regardless if they're adults or students so ours is still I think a very fair price but give you look at you well he went up 15 cents but again it should not impact anybody unless they're coming
back for a second meal now they do do the food Portion um you'll see and that's mainly for our ninth through 12th grade students that's going to be if they come back for I think once in a while I've heard Jenny holler the seconds and they can come back and get like a second hamburger if there's food
left over and that would be a150 again you know very inexpensive compared to if you were going to go elsewhere uh to look at those different prices and then the milk for student and adult has remained the same the one thing that Andrea did clarify as our first two years we did not charge for extra milk
when kids came back as we have the bulk milk machine she said from this point forward uh just looking at our numbers what our cost is that will now be at cost if they come back for a second glass it'll be that 40 cents and again we want to make sure that our families understand that because sometimes right
we hear everything's free and then all a sudden they get a bill and like I owe $10 what's happened well because couple things first one is if they go through the breakfast line remember the USDA has clear guidelines of what meets a full meal if that student does take the full meal we have to charge them that's not
our rule it's USDA guidelines so if they don't take the milk and that creates the the full meal and yep we realize they're going to take it they're going to bring it up to the counter it gets dumped away they go that's not our rule but the state's very clear that you can't then you have to charge individually so
that's the one reason there or if they would come back to get the seconds or the second milk so I told Andrea I said and then she's going to do an all of cart as well um during after lunch is done but they can buy some of the healthy snacks and stuff like that that meet the meet the guidelines there uh so
again we'll make that very clear to family so they recognize that hey it's because they didn't take the complete meal again not our rule but if we were ever to be evaluated or sometimes they'll send monitors in and if they see that they'll they'll definitely um put you on the list to say you're not
following the guidelines that are set by USDA they got kids that just walk through the line randomly and no sometimes what they do is they bring adults in and then they're sitting there and they're watching and of course if everybody's been used to that all of a sudden they come through the line and they go you have to take a milk I've
never had to never had to take a milk remember you take a milk before today you do all right today you're thirsty there's cold words in there that's right um any other comments
questions on the fee schedule and look for a motion to approve so moved and a second second all in favor say I I motion carries uh consider the substitute pay schedule
I think we've talked about that several times last year was a huge Conversation Piece right I think we made a significant increase probably went up by like $25 I think and then I think everybody hit that and so I've checked around with other districts and my eyes were opened when a superintendant by the Fargo Morehead area said yep we're
really going to get we're going to get up to 150 this year I'm like we're already at 150 so I thought and if you're a neighbor to Fargo Morhead I figured that had to be a lot higher than that so reached out to a couple neighboring superintendant who said yep one 50 is our dollar amount we've hit that now we're going to stay at that dollar amount with that increase so the
recommendation is so the sub rates for the teachers stay the same what we've always done is usually followed or come very close to what our base rate is for our support staff PA professional custodian food service and secretary they're not always aligned with that um
piece there so we try to kind of ladder that as close as we can the only thing that I'll have to bring to the August 21st meeting would be our long-term sub um piece there that you've always approved to say hey if we somebody last year we had a few and right we see leaves coming up here as well that may require that that if you're here in the
district for over a certain number of days half a year we're going to pay you um you know sometimes you're one you're going to fall and some it's based on statute you're going to fall on the teacher schedule other times if you're not a licensed teach your license but maybe it's that short call sub license we're going to pay you more because
there's that planning and prep you know there's one thing about coming in something one day you come in you fill you know you fulfill the lesson plan but you're not doing any of the grading putting anything in there but now if you're there for four weeks that's a whole different story you're not piling everything up where the teacher comes back and has a stack to get all put in
the grade book and so that's why we felt that that warranted a little bit higher increase or you know I think it goes from the 150 to the 225 because of the extra work that would happen but that's not here I'll bring that to the August 21st meeting so again teacher pay stays the same for subs and um this is really
caught on if you have retirees uh that they get paid just a little bit more because again they know the drill right they know what how to take attendance they know the computer system so there's just some some uh ease for us to have those people come in and sub they know the kids it makes a lot easier so we
feel that that's worth that value of the extra $10 per day right any other questions comments move to approve motion to approve in a second all in favor say I I motion carries all right that brings us to our
discussion I would assume this will be a BRI ated at this point um I take the hint so pre-referendum planning process he forgot his highlighter so how
am I supposed to worried he's out of the swing of things right now he's still in Su that's great all right I think we' just like to lay out that schedule and I don't have anything today but maybe I bring something for board approval I'll send
it out in advance just so we know how do we communicate with our staff because we said that that was going to be a valuable piece how do we make sure we get people from the community on board as well um I think we've talked about you know either are is the board selecting are people applying how do we
want to do that but I don't think we want that to really um bog things down right away in September I think we want to be able to start in September right away to say hey we know how this process is going to move forward here's what this looks like we can give back to
width so they have an understanding of here's where we're at in case they say okay this is going to be new to us we haven't done it this way but just thinking you know what is that timeline staff will come back the 19th uh my plan is really at our opening meeting to lay that out to them and probably ask them
by the end of that week or early the following week we'll probably have a Google form out there uh to have them sign up on that and then the board can review you know maybe what I'll do it's a tight timeline but maybe if we let them know the morning of the 19th your
board meetings Wednesday morning maybe they could start displaying some interest or things like that I'll try to get a form there so we can see so we can start to look through that to get that process moving forward sooner than later and I guess it would just be that Community piece I don't know if there
was and then I'm still working with Aeron I said Aon we need to come up with some numbers the kindergarten numbers or the preschool numbers is ideal to see where we're at so we can project longterm you know funding sources probably there um moving forward and so
we'll have that ready to go I think Gary had talked about that story what's our story how do we you know how do we look to move forward so we'll take care of that probably trying to schedule maybe some of those site visits potentially with board members and maybe it's a few staff to some other sites just to look
at ideas and options that we could be considering as well so I guess that's what I was kind of looking for was just developing that timeline um I think our teachers really hopefully something by the the week of the 19th really the 21st would be be ideal so you can look at
that so I'll get something out to them soon uh so they can have that information there at that point CLA will be able to be at the table August 17th is her is her 30-day window so she'll be at the table there as well uh to help with that piece and I guess just
Community um feeling on that are we putting a na kind of laying out here's the boards here's what we have for direction and then here's then they can fill out the application from there kind of a I would say kind of a job description right if
you're a Community member on the task force here's the purpose of the task force here's the roles and responsibilities uh to serve on that I mean you can also say qualifications right we want people that are within the district we don't need somebody who's not a district resident serving on the
committee um you know sometimes there's value in having a a senior in the community a business owner different things like that so I think maybe what I can do is try to draft and see what if WTH has any ideas of maybe that calling
it a job description but I I don't want to say that it's a job but here's what that piece is going to be so Kevin is that my hint is that I know um you know previously we reached out to the um mayors of each
town you know and just asked if one would their the mayor obviously that's an elected official from that um town that you know if they wanted to be a part of that you know because of the interest that they've obviously shown or do they have somebody that they would
recommend for that position you know do they have a community champion that would step into that role and and just you know represent each Community um I don't know if that's the way you know I don't know if that's the answer but I know we did that you know we kind of
looked that way to start with anyway it's kind of a stepping point to say you know do we make sure we have representation from all communities or at least they had the opportunity to do that um you know we had some that said I'm not interested I'm too busy what
whatever it was but you know so and so would be a good candidate for that you know and that was kind of a way to just kind of Step that off so might be a you know just a starting point to at least look at um giving them you know their elected official the opportunity to say
you know this would be a good representative you know and and obviously giving those mayors that you know that list you know hey you might have somebody you really want to be on there but do they meet you know and and let them make that you know decision as well sure um just one one thing we did
on one of the on one of the previous go rounds I couldn't tell you what year it was but okay um might be a start well what if I put together like a Google doc I got to check make sure I'll have to check with Christy to see if
this is allowable if I did a Google doc and then allowed you to comment so we come to next the meeting on the 21st there's already something kind of put together so we don't have to have a lot of discussion unless that maybe that's the way that we have to do it off to double check with Christie to say we may have to okay um you know if you have
some if you put it out and there's some feedback you want to give back to me maybe I can re relay that but I don't know that we can do a Google dock I think you're probably right on something outside of a board meeting so okay um well why don't we do that I'll start putting things together and
then you can just bring those ideas and hopefully at that August 21st meeting we could have that ready to go out to the public um you know that way and it's just really the job description it's not naming people it would just truly be here's what we think is valuable and moving forward it would be approved by
the board what I'll do is I'll reach out to some other schools that have either went through the process of a pre-referendum planning or currently um all across the state just to say how did you set up your task force did you have a job description what were those
different pieces to see uh you know that way because I know there's some superintendant that I've worked with before that are currently doing that in Cook County Schools is looking at adding some pieces and had a task force there so I'll double check on those and reach out to WTH as well and hopefully we can have something that you have plenty of
time in advance to look at so you can say hey yep these are the bullet points that I think are great these are the bullet points that need to be removed and these are the bullet points that need to be added type of a deal um but that it doesn't take it doesn't take three hours of discussion on that part
either questions comments on that or any other information that you want before that August 21st meeting okay good all right well at least that'll keep us moving forward you know they kind of have a little bit of a
timeline in the width proposal you know really a lot of things happening in September you know as we you know get things going get back to school you know they're going to do a few of their things and hopefully we can keep that process falling forward um you know and
have some sort of a idea as we come into the end of the the year calendar year so all right well that brings us all the way to the bottom of page three in a second second all in favor
say I motion carries thank you all I