:00 in the secondary school media center and we'll call the meeting to order and we'll start with the pledge of allegiance. >> I pledge allegiance to the flag to the flag of the United States of America and to the republic for which it stands for it stands one nation under God
indivisible with liberty and justice for all and justice. >> Roll call. Gross near Porter here. Sansstead >> here, >> Sour >> here, >> here, and Vincent >> here. >> All right, we do have a public comment this morning. Brian, if you want to come
up to the table. >> Good morning. Good morning, Jordan. >> Good morning. >> I think I know most of you, not all, but my name is Brian Chzol. I'm the the head coach of the boys basketball team. uh here this morning to comment on the proposed elimination that you're going to hear about I think regarding the ninth grade boys basketball um the
coaching positions um and the games associated with that. Um and it's my understanding that's basically due to the broader budget concerns and also participation numbers that I think Jake is going to outline. It's my intent to be both sensitive to the broader budget challenges the school faces. uh thank Jake and the school
leadership for the the difficult nature of the tasks you all are facing, but then also be candid about the importance of these opportunities and the processes we use to evaluate them. As a boys basketball community, we're strongly opposed to the elimination of the C squad and eighth grade basketball program and I'm frankly disappointed in
the communication and engagement of key stakeholders to discuss how we might address the budget impact while also main maintaining the program. It's my request for the board to refrain from additional action on the decision until information, ideas, and potential solutions can be exchanged. In the meantime, five facts to ponder. Um,
number one, some of the most valuable educational life lessons we equip our students with are often experienced through sports and extracurriculars. As we speak, about 30 boys basketball athletes are voluntarily in the gym, having answered a 5:30 wakeup call to get better at a game they love. Having
coached CS squad basketball for 12 years prior to becoming the head coach, I believe it may be the most important age group in terms of developing athletes and the long-term success of our program. Eliminate eliminating nth grade games will cut on floor opportunities in half for our 9th and 10th grade
athletes. There's two primary reasons being cited for elimination are financial and participation. Um, first on financial, the total savings associated with cutting the boys C squad, I believe Jake will say, is about $5,300. If the nature of this decision is predominantly budget related, we have
multiple options to explore to keep the program while still saving all or some of the budget impact. They include take the action to simply defund the program rather than eliminate it. The majority of the boys coaching staff's willing to volunteer, consolidate our positions into two pay positions or anything else
it takes to maintain the program. These this coaching uh budget would represent the largest outline savings from the proposed cut. Our booster club's mission of providing opportunities for kids to participate in basketball could help be helped to help financially support Squad
coaching or the game related costs. Our corporate sponsorship pools is estimated to be over $60,000 and this would certainly seem like an area donors would support deploying some of their annual contributions towards in terms of keeping opportunities available to athletes. Finally, we believe a small
fundraising effort could more than cover their estimated $1,400 of game costs. The second area is participation. Historically small senior class that we have has resulted in things being tight and I've thanked Jake profusely for his efforts last year to work schedules and
maintain our ability to keep all three programs. Um our competitors helped with that as well and our coaches and n coaches and athletes navigate it well. However, that those kids are now seniors and no longer involved in JV and C squad basketball. Um, current projections for this year participation are adequate to
allow for both C and JB teams to be fielded. Our seventh and eighth grade students have 24 kids expected to play. This allows for some flexibility if an occasional eighth grader would need to be required to play up to C squad uh over the over the coming years and
comfortably still field seventh and eighth grade teams. Third through sixth grade numbers look strong with an average of 10 to 12 athletes per grade. So from our perspective, there simply isn't a financial or participation reason to take this action. Program can be maintained while delivering some or all the budget savings. Thank you for
listening. Feel free to reach out with dialogue. Appreciate all all that you guys do for the school. Tough work. Thank you. >> Thank you. Thank you, Ryan. >> Mr. Carlson, did you have anything for the board? >> No, I'm taking notes. I just wanted to hear you today. >> All right. I appreciate
I appreciate that. Doesn't happen very often, so All right, we will move on to adopting our agenda. We do have an addition uh 6.8 uh hire Nicole Wick, special education for South.
Are there any other additions or corrections to the agenda? And I'll look for a motion to adopt the modified agenda. >> Second. >> Second. All in favor say I. I. >> I. >> Motion carries.
>> All right. We don't have any committee reports today. We'll go right into our administrative reports with Miss Hendendrick. Oh, >> great. Um well, it's just hard to believe we've wrapped up another school year. It was um the end of year is always bittersweet just looking at it's important that we look at the growth. We
had our data day. I shared that process at our last meeting um and really reflected on the growth if students have made and also u made plans for looking ahead to next year already as to how we can support students who u maybe didn't make as much growth or looking at grade levels that um we want to target. So it
was really it's important work and we also just need to celebrate the the the process and the hard work that teachers put in um and they really do make a difference. So so that that that piece is really important too. We sent report cards home on the last day of school. So
that that felt good and got that piece wrapped up at each building. The last week we had assemblies where we recognized students who made exceptional growth for our students of the month. And then we also with our district focus with Justin's Renaissance on attendance,
we um recognized two students who had perfect attendance. And then we recognized students who had hit our strive for 95 mark. So any student who had n who was in school for 95% or more of the school contact days, we recognize them as well.
On the professional development front this summer, I have lined up a training for our K12 math committee through Lakes Country Service Co-op in August. So they'll be meeting with Ki and um hopefully works for the elementary principal and Nate and then the K12 team
will be coming together to do that training with um Craig is his name out of Lakes Country and continue to lead that work moving into this school year. Both our spring concerts were a great success. So thanks to Mrs. Johnson and Miss Bordon for all the work they put into both programs and we have such a
high turnout of of families that come and it's great to see everybody um coming to those as well as our track and field days. Mr. um Webbley and Mr. W put a lot of effort into making these days run smoothly. They are they are phenomenal and they do put a ton of time and energy into them. Um just making
sure that the day runs smoothly, students are engaged, students are moving, active. Um so thanks to both of them. We have summer school in August set for our elementary students. So we're offering that for six dates as an
academic boost going into the school year. So, I've lined um we have two teachers lined up for both buildings. Um and we're going to be looking at enrollment and Mr. Rango and I are going to make sure um just to kind of look at some of those pieces before before I'm
done to make make that a smooth transition and look at um that communication with staff. Both of our elementary schools, our K4 students, all went to Brophie Park. PTO funded that as an end of the year celebration. we all go together. They
have a picnic. Um, uh, Mr. Carlson and Mr. W, um, take them fishing, the fourth graders fishing. So, that's a fun opportunity for something that they look forward to when they get into fourth grade. Um, so that was really a fun way to end the year. And then lastly, on the
curriculum side of things, um, our 612 curriculum for social studies has been purchased. So, we had that new um I went through the career or the curriculum review cycle with our 612 teachers this past school year and that um order has
been purchased. And then for the K4, we've been working through the our K5 um I should say K5, sorry, K5 teachers, we've been working through the social studies curriculum review and really doing that alignment with our ELA and most of that has been done. Um, I did
just place an order yesterday for our um, our American Indian texts that address the Dakota and Anisha standards that are very specific that you're not going to find in a Wonders curriculum because that's, you know, a national curriculum. So then we did purchase texts that are
very specific to the Dakota Anisha social studies and ELA standards. Um, and then last, I just want to say thank you. Thanks for welcoming me to the WCA community the last two years. I I'm just really proud um to be a part of this community and um thanks for
supporting thanks for supporting me in my first two years as an administrator. Thanks for just all your support of students, families, and the community as well. So, I definitely will um look back and remember my time and I just appreciate all you've done too for me and for North and South.
>> We appreciate your time here as well. So, >> thank you and good luck in your new endeavors. >> Thanks. Any questions for anyone? >> Questions, comments from Miss Hendris on her last time in the hot seat. >> This will be the time to hit everything,
right? >> Thank you. >> Thank you. >> Thank you. >> Uh Mr. Wood is not with us. Did you want to highlight anything from his I think if you just really want to look at those things with the spring with some outstanding accomplishments there. Of
course, the 2026 Joson's Renaissance Silver School of Distinction. So, our team that will be going down to Orlando will be accepting that award down there and gives us more work ahead to continue the success in that um initiative. And then our art students had a really great
spring. So, the region 68 art festival um they were selected to for display at the lake region art council gallery in Fergus Falls. And I think the other piece too uh there was a one of our students as well was on the state high school league site.
>> Yep. So so I don't know if that's because of the influence of our board member there. I don't believe so. I think it's just top quality art stuff that's happening here at WCA. So exciting uh for that piece. And then also just have sent out some emails in regards to what Mr. Swatsky has going.
Like I always say, sometimes you just have to hang on for the ride because that guy seems to be able to have money move and has connections and things like that. So, I know there's some work through John Deere uh where he'll be going to some professional development, bringing back some equipment when he comes back and I think really
strengthening that partnership between our a but also our industry to give our kids great opportunities and hopefully keep them within the area here as well with some some strong learning pieces there. So, um I guess my my mention
there is the fact that he's one of those guys that we always talk about budget. We don't always talk about it, but we have to watch budget, but he always seems to have anytime he says, "Hey, here's something I've got to uh ponder." There's always usually some dollars with that to say, "I've already got these pieces figured out," which has been a
nice piece there and and I'm very proud of what WCA has here as their in their um egg CTE program. It's one of the best in the in the area, I would say. So, those are the pieces that I would highlight off of Nate's report there. >> All right.
Um, we'll move on to Mr. Fosling. Well, since I wasn't here in May and we don't have a meeting in July, I figured I'd go pretty long today if you guys are okay with that. We have nothing else on the agenda. >> We wouldn't expect anything last. >> Uh, you guys were sent uh several attachments with my report. I'll just
start with my report and then I'll work my way through the other pieces as well. Uh first of all, congratulations to the girls golf team and Eli Domire on qualifying um uh Eli for the state track meet and girls golf team for qualifying for the state tournament.
Summer activities just as coaches talked about have started um I've worked with the coaches to construct a calendar uh for the coaches and for the athletes. The goal of this calendar is to provide opportunities and minimize times where kids have to prioritize one sport over
the other. We recognize those pieces are going to happen in the summer, but through communication with the coaches and coaches, two other coaches, they very much try to minimize those times. But most of you know the summer calendar is very busy as Chad would recognize as
well with the amount of people coming in and out of the building. So summer isn't quiet in our office either. We look to wrap up this year and make some improvements for next year. As mentioned earlier, our school is suns setting. Uh the app that we have all known, the
program we have all known sunsets July 1 and we will be switching over to Arbiter. Uh there was lots of discussion of whether ads use arbiter or a platform called bound. Um I am sticking with Arbiter myself and the AD at Minowasa.
The majority of the schools are sticking with bound. Uh you can see in my report why I am I'm staying with Arbiter. A for continuity and facility scheduling for Mindy. That platform will look very similar to what she knows and what our
community knows to book facilities. Uh Arbiter game for um activity scheduler which will provide continuity in the app that we know. Some of the app will look a little different, but a lot of things will be the same. Um, we are going to incorporate a product called Arbiter Pay
where we can pay all game workers through Arbiter and pay officials through Arbiter. So, they basically all become an independent contractor. Arbiter does all the 1099s. They do all the paperwork. Once the game is done, I'll just use Darren for example, say he
worked the game. I just say pay Darren. It's paid. It's done. So, it's it's a nice smooth system. Now there will be some setup to it. Uh there will be some communication I have to do with game workers but uh in talking to folks that have used that very seamless and very
well received from a gameworker perspective. I did talk to our officials this past year uh because they all use Arbiter for scheduling. Um most of them already paid via Arbiter. So that's not a big deal for us to pay them through Arbiter. We would just add to their list
of schools that do that. So, uh, we're also looking to incorporate arbiter registration to eliminate the paper and pencil that we've used here for years and years, printing off, uh, physicals, printing off state high school league eligibility. All of these pieces can be
done via Arbiter registration and link right into our system. So, that's a nice component of Arbiter as well. And by using Arbiter, we can continue to use GoFan tickets, which is what we incorporated last winter. If we switch to Bound, Bound would have their own
ticket platform and we'd have a different reader and different pieces there as well. So, um, just be patient as we integrate these platforms in. Um, you you may notice maybe this the summer schedules aren't as live as what they've been. Schedules
are done. Uh, however, all of these pieces need to be complete before I can integrate them into the system. So, in the past, I've said July, I want to open all schedules. I I can't make that promise this year until everything is done. All the coaches know their
schedules, so they know uh what things look like. But again, as soon as all those pieces get uploaded, then all the schedules will be there and then communication will be put out, uh to you and to the community as to where to go to find them, what those links all look like. So, uh as we plan ahead for next
year, and as Brian talked about it, um we got to look at some possible reduction proposals. Uh I I would like us and maybe this is through building at grounds. We need to take a look at facility 902, our facility policy. There are some pieces that uh I feel that we
need to look to clean up there and some pieces that I think would just help us moving forward. Uh I am going to talk about fan behavior at our August 5th, excuse me, all sport meeting. There are some pieces there that I think we need to learn to be a little more positive on
and and I will address those as well. some upcoming events. As I said earlier, our all sport meeting is August 5th. That's a Wednesday. That is way different than what it's been in the past. Partly because I have a state high school league meeting when our typical Monday meeting is. So, I moved it over
to a Wednesday evening. And this buys us a little bit of time before the start of the fall season on the 17th. I will meet with coaches that night at 5:30 and then we'll have our all sport meeting at 7:30 that night. So, any questions on my
report before I get to the other pieces as well? >> Um, how's the how's the participation in the all sports meeting? >> I would say the last few years it's been pretty good to be honest with you. Yeah. >> Yeah. I I I think it's helped when we've done the coaches first and then uh
everybody after that. Um I have talked to coaches. I would like all of them to be there this year where parents not only get a chance to see the fall coaches but to see all coaches and visit with all coaches. Hopefully that can help increase the number as well. So >> the reason I asked that question is
because if we're going to talk about expectations of behavior, if people aren't there, they don't get to listen to it. No. So how do we find way make sure that they're >> Yeah, it should be good. I have coaches put it all out on their mind so they all know as well. And then we put it out on our Facebook as well. So I I I think we do a pretty good job advertising and
numbers would say that it's been wellreceived the last few years. So we'll see moving to a Wednesday. Maybe that's different, but a Monday has has been good. So, >> okay, we'll we'll slide into one of the documents that I sent you. Um, if you
want to call up the activity number spreadsheet that Mr. Balma would have sent in in the packet as we look to um maybe reduce or find different ways we can um look at cuts in the activities
department. I put a spreadsheet for you with 2025 numbers and then projected 2026 numbers. Um, these numbers do do not factor in any attrition. It's basically sliding kids over from one grade to the next. You will see in some
of these sports I have talked to the sixth grade coaches, so I know those numbers as well. Um there are a couple instances um where I I know the number will be lower and that's through conversations with those coaches. Like one was we we had a
foreign stage student this year. Well obviously that student isn't going to be a part of the program next year. So if you look at those numbers um maybe I guess the first thing any any questions on reviewing those numbers and again there that is just simply transposing
one year to the next. just not figuring any attrition in there. So, and then below them, I listed the amount of coaches that we currently have in those programs. So, so as we or as I look at that um and as
we compare that data with data in our other programs um that's how I came up with the proposal that I came up with for a possible reduction. I I get it's not a popular proposal. I get it's it's um maybe not one that as Brian would say
maybe everybody saw coming, but that's where the data is right now. So, um I I guess I'm I'm open to a discussion on that. I'm open to um your thoughts on it. If you if you open up the other document too, the word
document talks about um the cost for those programs, the cost for coaching, the cost for game workers. Um the other piece in there is the other possible reduction is a reduction in the speech coaching staff from two coaches to one.
Um that number is in there as well. Um, I tried to give you as much data as I can uh regarding um all of those pieces and all of the personnel. So, I I guess I'm going to open the floor up and see what you guys have to say about that.
>> Just one question. Brian mentioned there's an opportunity to bring an eighth grader up or two and not hurt the seventh and eighth grade. We're still under that new rule. So, >> so with the ninth grade governance, once an eighth grader comes up, they're
>> they can't go back. >> Well, technically they can. However, I've taken the position with coaches that once they're up, they're up because they can go down up one time and come back down. Now, that becomes an accounting nightmare. And I would say I am not alone in that stance and majority
of us ads are in that camp that once you move them up, they're up. >> So, now when you say move them up, is that to JV or C squad? uh move them up to play with ninth graders. Doesn't matter ninth grade or above because with the governance once you're a ninth grader you're considered a state high
school league athlete. So once they start to play with ninth graders >> cuz our current junior high eighth grader part of the state high school >> they deem them nonstate high school league teams. Any 912 team is considered a state high school league team and you
can't play on both at the same time. So, >> it's not my wheelhouse, Jake. So, I'm going to ask, he mentioned um defunding the program and the fundraising. Is there some potential fallout from that with precedent setting or >> Well, there would be president setting
that. That would that's something that we've we've never done. >> Right. I'm just asking what >> and if if that's if that's a route we go, I guess that would be on them to to find those dollars. I I I can't speak for them. Currently they have four coaches on staff. They split three
coaching checks amongst those four coaches. >> I'm just worried about an equity issue down the road that we don't have a strong booster club or a smaller sport >> and and and if you look at the deal if
you look at the numbers I mean this is probably a one-year deal because there are numbers coming up after that and and as noted in the the um document that I sent. I mean it it's the scheduling uncertainty bumping. We we've made it
work. Um but uh I think parents would say it's been inconsistent to we play a C one game, we don't. We start early, we start on time. We have kids playing C and JV just to try to make it work. And looking at these numbers, it's going to
be really tight uh to to try to do that again. Will we be in the third year of trying to make that work? And again, that's just kind of where the data leads me to go to see where the numbers are at. Um, you know, if we look at girls side, you know, there we'd be
looking um, you know, in the past, we've moved the eighth graders up to play C after Christmas, there's only six of them, and that's that's saying if all six go out next year. So, that that's going to be even harder to form a C there because we've had to move eighth graders up to make a C. So,
>> but if it's a one-year deal, why not find a way to go through it if if the coaching staff wants to go through it? We deficit spend sometimes, right? When we want to balance budget every year, but sometimes you can. And you find a way through if if we're all
in agreeance with it. I talked to both sides. The girl side not as much, but the the question was why? we have enough. We can make it work. >> Well, >> so how much how much communication was
was done with the coaching staff? >> I I sent them an email Monday just to give them a heads up and um it's really not a group discussion where I need to involve all of them to make that decision. >> But but you should and we do that with we sit around this table and we talk
about communication with staff and listening to staff and we survey staff and we want to hear what their opinion is. If that's if that's a precedent that you want set as a superintendent, why isn't it happening here? Why why is just just
the communication the the one-on-one whether it's on the phone, not just an email? Did any of the coaches reach out to you and ask to have conversation about it? U Brian did reach out. However, my schedule didn't allow because I was not around. I was gone
Monday and I was gone yesterday. And >> when did he reach out? Monday in the early evening and I was gone with baseball. Yesterday I was gone at a state high school league meeting. Then I was gone at baseball and then I had to come home and get some reports done for
region 6 and that got to be 10:15. I wasn't going to respond at that time. Well, I guess I would start with this is I mean right at the top of the page says possible reduction. So, I mean, we're having a conversation about this now. And obviously, they expressed their
>> um, >> you know, he was in and talked to us. I mean, I don't believe this is a cut and dry. We have to make a decision this morning. So, um, we can obviously have other discussion and we can talk about possible, you know, ways to rework
things or whatever that is, fundraising, whatever that happens to be. But um you have to start somewhere, you know. So you're going to you're going to start with a proposal and we're going to work from that. So um obviously we've got a little
discussion to do and I think we can we can continue that on but it's not a we don't have to make this decision this month. Is that correct Mr. Fosing? >> Right. Right. I mean this is this is sent more for your review. This is the data that's come from our office. And >> you know the the only thing maybe to
kind of wrap it up is I is I would caution uh his point of using corporate sponsor that that that may set a precedence that we may not want to go down as well >> to use that to to cover expenses. So >> but it's a one-year thing. So if it's one thing
>> something to get, you know, >> well that was your word. So right to get through it that if the corporate you know if that group thinks it's just this would be an adequate way to fund something to get
through a you know a deficit then why wouldn't we explore that if that if that is an avenue and that money is allowed to be used for that because we're not talking about it you know if
we're talking about funding something long-term versus short-term. Those are two different those are two different questions to me. And we and we do that in other areas here too, right? I mean, it's not it's nothing new.
>> Well, I would say this is not this has been going on for a while, at least in girls sports. I mean, I think every one of my girls flop between having a C team and not having a C team at some point in their career. I have many girls. So, it's been it's not it is not something
that's new to us. So, um you know, there's a discussion that can be had here, but um you know, it obviously isn't all going to get solved today. So, no, but it is an avenue and that's I mean that it it's I got girls too and they played C team, you know, and part
of C team is a uh it's an opportunity for for those kids that to get more playing time at times. It's also an opportunity for varsity coaches to see what kids can do. And you know, I had one that went from C
team to varsity real quick, and if she'd have been on Junior High, she probably wouldn't have got seen to do that. So there's there's there's a lot of different reasons to me to try and make it work. If we can make it work, if we can't make it work, can't
make work. But it sounds like that the coaching staff that's going to really wants to make try and make it happen. So in essence, and I understand this isn't a today thing, but I just want to get my point across that,
you know, communicate with those coaches and everybody else involved and see if we can make it happen. And if it's financial, then we work on the financial part. The participation part, if the coaches think they can make it work, the participation part,
you know, >> and outside of the high school league rules falls really falls under them. >> And that's been a part I've talked to both coaches for both sports for the last few years is your your numbers aren't great. We have to figure out how to keep kids in basketball. Now, we we
just like any other sport, we see them in there when they're younger. And as kids grow and things change that attrition really starts to hit us. So um you know again that's something I I would caution with the numbers that I gave you and that's that's factor in zero attrition.
>> So um >> well I think the district's just going to have to be nimble over the next several years. I mean one of the comments that was made when we had to reduce staff was why are we only attacking the classroom teachers? And I think this is an area where we're looking at everything right from custodial to all those pieces. So
unfortunately this is going to be one of those areas even with our electives that we're going to have to not go get the part-time teacher program on there. So I think there's got to be room for thoughtful discussion. I would be somewhat I think it's great that they're willing to fund raise. However, I think the board wants to have a policy probably set for that in case you say hey we need I'm going to just pick on
music because I'm a former music person and I know it's happened in other districts and hey we're going to cut music. We don't need as much lesson time and if that group comes in and says well we want to address corporate sponsors or things like that. You just kind of have that policy set. So it's not who's going to get this, who's not going to get it. Title N would be the other issue. As
Clare kind of mentioned earlier, you just want to make sure that you have those pieces laid out if the boys program is lays out the dollars and says, "Hey, we have it here. We just need to make sure those same opportunities because that would be the board's responsibility to ensure that there's equity between both in Title 9. So when dollars are donated, that's the
board's still ultimate responsibility to say we appreciate the donation. However, we've got to be careful. we can't have one large piece here for the the boys and not equitable for the the girls. So I think there would be some pieces that you'd want to have that discussion to say how do we look at these pieces here
because yeah so classroom teachers may come in and say well let's fund raise so we can keep three sections of this or pieces there. So, I think just that long-term visioning and and like I said, I think being nimble over the next several years is going to require that as we look at our electives and some of
those pieces of how do we best respond to those and they're going to be difficult decisions. That's going to be the hard part of of looking at that and how do we make it work? But I think there needs to be a process probably set so you can say here's a process that we have and we've had thoughtful discussion and and that may have to be evaluated
over time as well to say okay now these pieces have changed or we never thought about these pieces. I have a lot of those opportunities where it's like I didn't think about that. But I think just some conversation of how that goes and and I think too one of the things that Jake kind of pointed out to me earlier is the fact that we're also
seeing other programs across the state that are in those same numbers. So we may have a C squad team, but we might only be able to play two or three games. So I think it's a matter of evaluating that, you know, item there as well. We want to provide opportunities. I'm not saying you don't want to do that, but I
also I challenged Jake on this quite a bit. Um, when we went through these different pieces, I said, "I want opportunities for all of our kids, but we could spread ourselves." We've had other things requested as well for other programs, but I struggle in the fact that sometimes we can have more coaches per participant than we can have reading
teachers teaching reading. And so, and I'm and I'm an elective teacher. That was my my trade and stuff like that. But that's the one that usually resonates with me is if we could have that many teachers teaching reading, what gains could we make there? We make sure we do it in extracurriculars, but do we always
do that with our core classes as well? But again, I think some long-term conversation to say, how do we set that? Just to make sure that that we don't fall into something where they come in and say, well, this group got that, so now we're all lining up to get our piece. So here's the process that we follow to move forward on that.
>> All right. Any other questions, comments from Mr. Fosley? >> And we want to set something up down the road so it doesn't just >> Well, that policy thing for sure. You we that went through buildings and grounds originally. Well, I don't know about originally, but the last time I think it
was addressed, it went through buildings and grounds. So maybe appropriate that we do that same thing and try and set something up. So >> I would agree. I've got some additional information. The biggest piece there Darren is the fact of liability and insurance. MSBA has got a lot of
guidance on that. Um and they just shared some recent pieces there where you know again it's all about opportunity for kids, right? But then as soon as something happens and then the district's not protected or it costs the district's insurance and it's maybe not one of our participants or one of our students, that's where the issue kind of
falls. >> That's the that's what we're looking at is insurance. >> That's that's the big crux of it is yeah, if you have somebody here and they showed they have a couple examples that they've laid out that somebody was hurt, >> they weren't part of the school district by any means, but they were in
participating and then the district's insurance is the one who's liable then at that point. And so we just want to lay those pieces to say are we adequately protecting ourselves with documentation. Of course they always say you can never write yourself out of liability is the big one. But I think just having those pieces so the board's
aware so we don't have a situation where somebody gets hurt and then the district finds out that there's a significant claim or something like that and and just not having that information so everybody's on the same page. >> So what your do we I mean I don't have any problem
talking about that. That makes sense. As long as it as long as it long as it doesn't limit the limit the ability for kids to use the gym. We got to find a way to, you know, whatever is required. You know, if it's an outside
entity that comes in and they have to show insurance or whatever, then that's fine. You know, >> that's exactly what I mean. State high school league has some or not state high school league, but school boards association has a policy that you can buy. But now again, people come in and say, "Well, we have to pay $150 just to
use it for the weekend." Well, if somebody gets hurt, it's going to be a lot more than $150. But I'll give the example of um I know there was a district that had a a run for the arts group and their music program actually supported that until they found out that
hey, if somebody has a heart attack while they're doing that 5K run, do you have insurance to properly cover that piece? Well, the response was, "No, we don't have insurance for that. We just do this." And they said, "Well, you want to be prepared because that could take what you would hope to be a decent
fundraiser into something that and then remember the district's always if there's anything with the district's name on it, they're going to identify the district, right? They're going to say, "Well, it's your music program. So, we're going to identify the district because they have insurance that has large enough values to take care of
that." So, I think we just want to make sure that that's all clear and everybody understands that piece. So again, there's no surprises >> as >> long as it's not done to limit use of the facility cuz we could get ourselves in a pinch there too, you know. I mean, there's so many different times that people use it, you know.
>> I mean, >> yeah. So again, I completely open. I just want to make I guess my point was being that the board knew so there but that you guys had information so I didn't come back later to say, >> Paul, did you know that this was an opportunity that we could be on the hook for this and and not be the only one?
the board says, "Yep, we're going to move forward with that and we're willing to take that risk." Then I guess that's the opportunity and I might even have Larry Martini from Ellis Insurance, you know, because sometimes, well, for example, I know that there's a group that's looking to take one of our trailers to go through a parade. So, I
call over there to say, "Okay, it's not going to be a school employee. Can they drive the trailer?" And he said, "Dip just get a copy of the driver's license and the insurance company wants to know." And I think just having all those details and as everybody knows, insurance companies, right, typically don't like to pay claims if they don't have to. And we just want to make sure
that we've done all of our due diligence to be ready on that. Well, and the other avenue on on 902 is, you know, as we continue to look at at budgets and look at costs that there may be some pieces we have to look at that policy too with as as maybe wide open as our building
and districts is. So, you know, that's that's the other avenue on top of the insurance. I think we got to look at 902 as well. So, >> for revenue for >> Mhm. for companies covering the cost of the facility. >> Yep. >> Yep. I
>> mean, it's great that everybody wants to use it, but there's a cost at that that I think us as a district have absorbed significantly. And as we look at this bigger picture, this is we just talked about C basketball. There may be a pitcher here. we have to go down that
route as well to to help show up some pieces too. So, probably a good agenda item for the building grounds committee and and probably not something that gets solved in one meeting, but I think something that uh I guess I feel strong needs to be discussed in at least
started building grounds. >> All right. >> All right. That concludes my report. Sorry, you you won't get one from me in July. So, >> all right. Uh, is there anything you want to touch on on Mr. You have Mr. Ryan's report in front of you?
>> Well, just the same >> straightforward. >> Yeah, same message. Busy summer, right? So, they started the summer ball programs yesterday. He's got all the coaches or you're going to hire those. So, busy time. Tony Fouse will be filling in in his absence um while he's up for just a little while. So, she'll
make sure that things are set, ready to go, take the attendance right at the very beginning and support that piece there. So, those are the only two items I would highlight off of his report. >> All right. Uh, Mr. Mcamera, I want to not take as much time as Jake.
So, thank Kevin. Um, first thing I want to highlight is, uh, big kudos to Stacy. She is off to a phenomenal start getting staff laptops ready and prepared and back to them. We have an amazing problem that staff turn in their laptops at the end of the year
to get updated and they all want them back right away. Um, which is a great thing. Um, our staff are wonderful and they're constantly improving upon what they're doing and that is a fantastic issue and thank goodness for us. Stacy is knocking it out of the park. So,
she's got about threequarters of them already done and ready for staff to get back. Um, -ate update. We are fully ready to go with our -ate category one for next fiscal year. That will cover
70% of our uh bill for internet connection and the fiber optic cable that we lease that connects North and South Elementary to this building. So, it's a significant cost. So, that money
is essential. So that is the biggest piece of it and that is fully done. Everything is submitted and approved through for that. Um we are still >> Can you just note why we get the 70%. What the importance of what? >> So that is all based off of our free and
reduced numbers. Um so the national school lunch program um based off of where you fall in your percentage of students is where you fall into the category of your reimbursement or discount through. So, we fall into the
70% discount rate, which is wonderful because then we take that bill that is upwards of $50,000 and we pay 30% of it instead of paying all of it. Um,
in our category two, which covers our network infrastructure, we are going to be updating our uh firewall. Um, our firewall is 5 years old, which in theory isn't old for equipment, but in the
world of technology, especially in firewall and network security, it's ancient. So, the new firewall will hopefully be in place. I mean, fingers crossed going into next school year, but we still have time so that if we need to
implement it over time, we certainly can do that. Um, I'm eager to get that in place just because it has a whole lot of modern features that will help negate some of the issues a lot of other school districts are running into with cyber security issues that they face and we
don't want that. Um, crisis response group came out and did a accurate uh mapping of all three of our buildings this spring. We have the final maps from them, so they're accurate. They have
everything labeled nice and neatly. They also gave us a portal where we have access to go in and make adjustments and changes. So, it labels everything from rooms um to where fire extinguishers are located, where AEDs are located, where our security cameras are located. Um, so
one of my next steps is going to be getting nice uh maps printed out so we can get those into the buildings because some of the current maps we have of our layout are not super accurate. So this will be a huge upgrade to that. Um, with that piece, Paul had a great suggestion
that we go through and kind of do a security audit of where we're at with security cameras and those pieces throughout the building. Right now or all three buildings. Right now we have 70 cameras in the district. Um, after going through all of the buildings, we're looking at probably adding around
10 additional cameras. Um, now the the first priority of cameras for us is going to be student safety and security. I mean, that's number one. Number two is going to be liability and asset uh protection. So with those two pieces in mind, 10 additional cameras is going to
cover far more of those pieces that we need and to make sure that we're covering the areas where we're potentially reliable. That's about it for me. And dispatch can see I think our >> Yep. So schools
>> right with those cameras which I think is helpful if there's any incident that you would be able to notify responding deputies or >> so those those uh maps are accessible >> to dispatch >> but our cameras as well right log in to
see those as well. And I think the beauty because I think my as the emergency management director, you were part of that as well. There was no cost to the district to create those maps and that would be a huge expense, but it was through a grant um throughout the state. And I think two we'll probably look to have um homeland security emergency
management come out just to do an audit as well to walk through probably one day when school's in session to say, "Hey, the back doors left unlocked. Your front door had this." And that's just really a nice tool to have an outside resource. look at those things. Uh sometimes we
just get comfortable. I mean, they might even knock on a separate door and student opens the door and they're going to say you need to train your students that they shouldn't be opening any door except for the main office door to come in or your check-in system isn't where it needs to be. And just having that resource again at no cost to the
district. They'll evaluate your crisis plans and things like that, I think, is another huge bonus there as well. >> What's the estimated cost of this thing? Uh, so I I have a couple feelers out for
um licensing and for the actual cameras. Ballpark should be under $7,7500. Um, just because the the licensing, you're usually looking about $150 a camera and those
are perpetual licensing. So once we get those licensing for the cameras, it's in our um it's on our camera system so that I can replace cameras without having to add any licensing unless as long as I'm not adding additional cameras. Um the
cameras themselves, you range the ones that we're looking at because we generally don't want to go super high def because then it just eats up a bunch of space on our hard drive. And my goal is always to maintain minimum of 30 days
of camera footage for the entire district. While 70 cameras, it adds up pretty quick. Um, so we don't generally go over four or five megapixel for our cameras. So with those cameras, we're usually looking in the $500 range per
camera. And the other advantage we have is we are not by law allowed to record audio. so I can purchase cameras that don't have the capability. >> All right. Thank you, Kevin. Absolutely. Uh Mr. Norberg.
>> All right. Um you guys got my report there. uh just kicking into swing with cleaning and getting rooms done. And um we did get a few rooms done in this building this week already that in June and July have activities going on or in
July and August have activities going on in them. So we got that accomplished. Um we will have uh north there's a building in there that's going to have uh or a room that's going to have uh summer school that will be starting up here the end of the month. So we are almost done
with that room. So, we'll have those all open and available for what is needed. Um, we had a little issue with our pest control. There's been some things that have taken place with that company that I found out. So, I've got a couple different companies coming in uh this week and next week. So, we're going to
have to we'll get together with buildings and grounds or whatever when I get those numbers and see how much different they are. If we need to, I'll talk to Paul. Um, also had Ellington's come in, um, just because we have a contract with G&R Controls for all of
our stuff. Um, Ellington's offered to come in and do an assessment to give us an apples to apples. So, they say we'll see on um, our contract with G&R Controls for maintaining and taking care
of the HVAC systems in the buildings. That's about all I have. Unless there was anything else. I mean, we're just whipping through some of the the bids for those boiler controllers. Is that >> Oh, those two the second bid. Did they come in?
>> Well, I've got two of them, two other uh companies working on it, and I don't have them in yet. I called them yesterday and told them I was hoping to have numbers today, but um it is working with those systems. For some of these people, it is kind of out on the
edge of their scope of practice. So, but I'm trying. >> All right. Thank you. Good >> Mr. Brown. >> Okay. Just you have the student enrollment in front of you for our last day of school
attendance. So, our numbers um ended there at 683 students. K12 uh including our preschool was 762 students. So, we're just below the 700 number. We'll continue to have to manage and monitor those pieces there. Graduation was a
huge huge success. So, thanks to Nathan and Josh for being on stage and congratulations to your children for their graduations as well. But we had eight kumlad, six magnumlad and 21 suma uh graduates there. So, it was had a
great turnout from families and uh staff and things like that. It's always an excellent opportunity to recognize our staff as well and and really I think that night is sometimes more important right for the parents and families than it might be for the students. I've always reminded students that this is not necessarily for you. If you had your
opportunity on the last day of school, you probably just grab your diploma and walk out the door, but for families it's a big deal and we definitely saw that that night. And then also having our students recognize as staffer their hard work was was very neat to see there as well. Staffing for the 26 27th school
year. We're still seeking a music teacher at South. However, we did have somebody um show some interest yesterday. This person also showed interest last year and that was one that we were waiting for for a while to respond. So, we're going to respond back. I've reached out to her and they said, "Yeah, please respond to this
person again." We're just going to say we'll do the interview, but at this point, we need a much faster response, not over two to three weeks that it took the last time. So, hopefully we'll have um that person filled in there. I know we're hiring or planning to interview next week for elementary secretary
>> Thursday for secretary and Monday for Paris. >> Paris and so we've had much greater interest in the pair role than we've ever had in the past few years compared to when Clara had to go out and do some recruitment I think when she was serving in the the interim principal role or the support piece there. So yeah, we'll be
able to have all those positions filled. And at this point, I think then if we get the music teaching position filled, we should be good to move forward into the following school year. Final piece, Johnson's Renaissance Global Conference. We'll be sending that team to go out and uh get some new learning there, bring
back new ideas, um and also to be able to accept that silver status award at the awards gayla. So that'll be an exciting time for them. And then we'll just make sure that we have plans for implementation when they return of what that looks like. Not to change anything significantly. I mean, there may be new
ideas, but you don't want to take a 90° turn right from where you started and say, "Well, now we're the last group went and now we're going to do it this way." So, we just want to get that set up and ready to go and kind of lay out that plan to move forward to the start the to start the school year. And then just a few upcoming dates here in June.
That's all I have. >> All right. Any questions for Mr. Brown? Then we will move to our consent agenda. We have the following items for approval. Um we have the hires uh April Richards uh summer rec director, Vanessa
Mcameare, summer rec director, and the summer recreation coaches. You see the list of coaches there um in your packet? Any questions on those items? And we would look for a motion for the consent agenda.
>> So move. >> Is there a second? >> Second. >> All in favor say I. >> I. >> I. >> Motion carries. And we move on to new business that we the first reading of the following policies with statutory and recommended
updates from MSBA. Policy 205 open meeting and closed meetings. Policy 402 disability non-discrimination policy. policy 404 and form employment background checks and policy 515 and form protection and privacy of pupil
records. Um that is just the first will just be the first reading. Any questions or comments on those? Didn't look to be any major changes? Nope. There there's not much for changes since the last update. I think the only
thing was just some clarific clarification language on the background checks in the fact that you can hire somebody pending, you know, that if that background check comes, we typically get the background check well in advance to make sure that's going to be okay uh to move forward, but anything that would
come through um Pellsby or the background check that there would still be opportunity to dismiss that person from their position. All right. Uh then we will move on to approve the leave of absenceou with the west central
education association. Just trying to find that copy. Maybe I was looking um any questions on that? I would look for a motion to approve the leave of absence. >> So moved.
>> There a second. >> Second. All in favor say I. >> I. >> Motion carries. Um and then we would consider to approve the leave of absence request but for Lauren Byer. Any questions on that? >> And that's a one-year leave of absence.
I should clarify on that. >> So moved. Is >> there a second? Second. All in favor say I. >> I. >> I. Motion carries. uh the part-time teaching incentive.
Um any questions on that one? So again, I think with that one, that's going to allow the district to be nimble as we continue to move forward with some of those classes that are going to be, you know, some of our electives or other classes that maybe don't need a full-time if there's interest there. Of course, it's got to be somebody who's
probably nearing retirement um with a full-time position and things like that, but it does offer some opportunity and gives the board some opportunity to be flexible throughout this time of transition. >> I'm a little bit concerned on how this would work that it has allowed for all
staff to have that opportunity down the road. I mean, how is how would it work if a first grade teacher asked for the same thing? Or what if our current part- timerrs asked for the same
if they reached that 65 year deal? If they aren't currently getting their TRA paid and full health insurance paid and they ask for it, how we going to handle that? Well, it's always mutual agreement with the district, but I think Darren as you your
point to the elementary, there could be opportunity. I I think back to this past year, right, where we had had that split class there could be an opportunity, and I've seen this done before, where, hey, we just need you to be here for our core reading and math. And so, we're going to be able to get that done within the
morning. for the afternoon is and please feel free to jump in if I'm misspeaking but in the afternoon could be the social studies and science where they're going to say now I don't need to have my class of now I can handle my class of 22 or 23 but for reading I'd like it to be a
smaller group and so we say hey so again I think it offers some of that flexibility and to be nimble um through that I would say you know our our current staff there's always that opportunity that they may um come in to say but we've got those positions right now at 0.5 and.5 that was already kind
of an accommodation set for them. But doesn't mean that they can't come in um that way. But I think again just yeah the program's open to anybody and everybody but it would have to work for the district and the teacher as well to make that work. But that's that's my concern is that we as a board member
that we've that we could I just want to voice my concern that this is another thing that could come back to haunt us if we have three or four more people that ask for the similar deal in a different concept text and we have to
pick and choose on well it'll work for you but it won't work for you and what if what if they you know and it comes into maybe teacher lensures and stuff like that and they say well I have the same ler is that person. So why can't I do it? You know, it just I understand
the the nimble piece. I just when you start getting into these things, it sometimes it looks good right from the get- go, but it could come back and get you later. So >> the district retains the right to to say no, >> correct? Y
>> two individuals, but you we better have a good reason if two people ask and one gets it and one don't, >> right? But it's like a lot of our policies sometimes they're tricky, right? >> Comes down to operational management. I would say to say, "Hey, we we only have
one opportunity here. We can't have two part-time teachers in the elementary. We only have room for one. Here's how we're going to have to make that." I think for the staff some it's helpful in some cases and so when we can make it work we would. Right. >> Right. Yep. If it could be advantageous
to both. Right. >> Right. I understand. I understand that whole that all that those pieces that you're talking about, but it's the unknowns coming that when you set a precedence like we just had mentioned earlier in the meeting or things like
that, it's you know, we got to be careful. >> Yeah, they is there a motion for the part-time teaching incentive? >> So move. Is there a second?
>> I'll second it. >> All in favor say I. >> I. >> Both same sign. Motion carries. All right. Then we have the uh elementary principal agreement. You see that in front of you.
We'll have to pronounce the last name once for me. Paul >> Mner. >> Mner. >> Yep. Tanya Mner has accepted the offer that we set forth. So I would look for a motion to approve the agreement
with her. >> So move. Is there a second? >> Second. >> All in favor say I. >> I. >> I. >> Motion carries.
All right. That moves us to the superendent >> interim superintendent position. Um, this motion would send us into negotiations for a contract
with um, superintendent candidate. See where that comes. Is there a motion to enter into that talks? That would be that's Darren and Claire. Correct. You guys are admin. Okay. So, Aaron's made
the motion. Is there a second? >> Second. >> All in favor say I. >> Motion carries. So, we'll start those conversations. Um, and we would look to approve um the
review and comment proposal. You got that? Um, I think the big note on the review and comment proposal is that um, we can still make I think there's a couple
>> there's any small administrative changes and maybe do we want John from from Krauss Sanderson or Lindsay to jump in to kind of explain that process when the final deadline for submission is. Um, so, uh, they can kind of review that,
give the background, the purpose. I know Jod's here as well from Ellers to explain any pieces there if there's questions. So, maybe we'll turn it over to you. We've got you on the big screen here, Lindsay. And if you're the first person to talk to that or whoever needs to do that, they do have all those
documents in front of them. um as well. And if ready could take that vote to roll call vote today to proceed with the review and comment submission. Lindsay, I think you're on mute. And for some reason, your screen's kind of dark as well.
>> Oh, you got to >> Oh, it's me. Sorry. It's >> There you go. >> No, it was me that had you on mute. Sorry about that. >> No problem. Can you hear me better now? >> We can hear you really good. Yeah. Okay, good. That was a panic moment for me. Good morning everyone. Thanks for having us here today. We've got the full team
with us. Um, so if there are any questions, we certainly can go through the review and comment document with you. So today we're looking for a motion for approval to submit to Department of Education. Um, John and the Carl Sanderson team have reached out to
Department of Education. They're aware that the review and comment will be forthcoming. Um, they're excited to receive that on their end as well. Um, as a reminder, today is a approval for submission. We'll be looking for a resolution at the July 15th regular
board meeting calling for um the election. Jody, did I miss a date in between there? I think that's the next date. >> Yep, it sounds like that's the next date. So, that will be on the July 15th um agenda.
We have um with the review and comment we have included three appendix documents. This is supplemental information. Um the for the first appendex A is a um copy of the task force presentation from earlier this
spring 2026 which is a really good highle summary of all of the findings from the task force efforts as well as the recommendation to the school board. Appendix B is a copy of the school perceptions community survey on those results. And then lastly, upon appendix
C is the financial schedules for the November election. Um Paul, we did identify last night and again this morning that um my original appendix C was outdated. Um I just sent over this morning the revised appendix C from Jod
and her team at Ellers um which includes just the $33.6 million project. one question on the ballot versus the two questions which was just part of that community survey. Through those survey results, it was determined that question two would not be included in November
ballot language. Yeah, I included that in the packet for the board. Jod had emailed me last night those documents as well. So, the board does have that with the one question in the sources source and uses pieces there as well. So, they do have that um information. They had that last night for them as well. So,
Jody, can you explain maybe a little bit? I know you and I had some conversation back and forth. The project is really the 33.6. Um, so that's the project we're approving, but how the financing works, the bonds and all that stuff will be at that 33.8 and that will be what will
have to be identified on the question, correct? Is the 33.8 because that's the >> Yep. that that's what the ballot question will reflect to cover cost of issuance. Um we do anticipate interest earnings which are also factored into
that ballot question amount. So as we work through the sizing of the bond amount, we start with the project cost estimate and then determine what the ballot question will need to be to meet that project cost amount. >> So the main piece or item is the project
has not grown to 33.6. the project is 33.6. It's how the financing works to get to the 33.805 or whatever that was at I think is the 33.805 is the final number that'll be on that ballot question. So just giving
some clarity there so there's no confusion or anything like that that well this this just grew in scope. There's nothing that grew in scope. It's just financial pieces. >> Yeah. And back in March we had identified the ballot question at that amount. That's why I sent you the tax
impact from the survey. Um, in the survey, the project cost estimate was mentioned. So again, that 33.6 is the same as it was as was included in the survey. I don't think the survey maybe mentioned the ballot question number, but our tax impact estimates back in
March were also based upon that ballot question number. >> So just to clarify that on that tax impact, that was what it would cost a property tax owner. So those numbers stay the same. There is no difference there. That is the numbers that those that our folks saw on that
>> survey. Those are the numbers that would be the tax impact. >> Exactly. Yep. >> Thank you for helping me understand that with those several emails going back and forth. >> No problem. >> All right. Any other questions on the
proposal to submit? Okay. Thank you all for being here. I would look for a motion to approve to submit the review and comment. >> So move. >> Go ahead. >> Seconded.
>> Ryan, >> second. >> All right. Roll call. Vincent, >> yes. >> Gross. >> No. >> Porter. >> Yes. >> Sandstead, >> yes. Sour. >> Yes. >> I'll be a yes. Olrich, >> yes.
>> Motion carries. Uh that brings us to our Thank you all for being here. That brings us to our final hire of our addition to our agenda. Uh Nicole Wit, Special Education for South. Is there a motion for that? >> So move.
>> Second. Second. All in favor say I. I. >> I. Motion carries. Are there any nothing further on the agenda? I'll make a motion to adjurnn.
There >> a second. >> Second. >> All in favor say I. >> I. >> Motion carries. You're talking.