all right you are live good morning it's Wednesday June 5th 7 a.m. in the WCA secondary school media center I'm going to go ahead and call the meeting to order and we'll start with theed Al Al to the flag of the United States of America and to the for it stands one
nation under God indivisible with liy and justice for all I'll mooving to roll call starting with Chris here is here Porter here sabolic here Samad here strum here and all here okay we'll move into modifying
our agenda for this morning we do have a couple of revisions um we're going to remove 3.1 from the uh agenda and anticipation of our meeting uh next week with whf uh we're going to be adding um
5.2.1 point4 uh approving the contracts for Caitlyn Hendricks as Elementary principal and curriculum coordinator uh we will be adding uh 5.6 will be to approve uh going into closed session for superintendent evaluation for subdivision 13d
.03 and what was formerly 5.6 will be 5.7 approv reopening of the committee meeting um however we will go into close session to discuss negotiations reopen the meeting go into close sessions for superintendent evaluation and then
reopen the meeting again any additional revisions modifications or corrections to the this morning's agenda seeing is none is there a motion to approve no mo a second all in favor say iose the same sign motion passes we will
move into our administrative reports for this morning starting with Miss crash good morning morning morning um it's hard to believe we're at our end of the school year but we did make it through the another year our parents can expect report cards in a couple of weeks so they will be mailed out actually Monday
Elementary report cards mail fromond day our new curriculum order has been approved Magie will make the purchase from Agra Hill the first units will be showing up here hopefully before July 1st so the teachers can have some time to get started and dig into it and take some time to make sure they're ready for
the start of the year um also McGrath Hill is providing two professional development days so that St the teachers can get used to the new curriculum as well and ask any questions they might have one would be right at the beginning of the school year one will come mid year to answer any questions that might be popping up after they've used their curriculum for
while uh the summer letters training for teachers has been set also the preschool letters training has been set that wasn't set as of our last meeting but jod M has taken care of scheduling that for all of our preschool teachers so they will attend as well uh spring concerts we have were
once again fantastic both Mrs wsh at South and Mrs Johnson at North did a fantastic job of standing reming at both sites great to see everybody there um it was great to see the kids show off the musical Talent if you haven't heard second graders play Kazo you missed out on
something it was wild uh track and field day at both sites we had to change three times but we finally got a day in that it was rain and the kids had a great time and families had a good time joining their their kids at school too so those were a huge success and that a lot of fun for the kids at the end of the school
year and um it's hard for me to believe that my eight years here are done but this will be my last school board meeting and I've enjoyed every minute of my time at WCA I want to thank you all for your support you thank you thank
you Mr wood all righty um month May was very busy at the high school um we had concerts field trips a lot of athletic events band and Choir concerts both went great um we're very well attended students did a great job our outdoor
recreation class camped out at itasa and our sixth grade went to the state capital fifth grade had a field trip to the Prairie Woods Environmental Center in Spicer and just a lot going on a lot of opportunities for students um we had our scholarship night on May 19th
seniors were worked their Dollars for Scholars Awards as well as several other scholarships and commencement was this past Friday um 59 students graduated and received their diploma B fire did a great job in this um commencement ceremony as well I'm working on the
secondary handbooks and we'll have it ready for your approval at the board meeting there may be a few pieces that um I'll seek for input on going into the handbook um but that will be kind of later discussion than where we're at right now other things we have some students
that are conducting Credit Recovery over the summer um Miss rollof kind of spearheaded this um got students ready considered they're allowed to keep their Chromebooks over the summer um and I'm also working this week on reaching out to parents of any students that fail to require class kind of work on a plan to
make sure that they're aware where their student is at and what we need to do make sure they stay on track to graduate and that is about all I have any questions thank you Mr all right U first of all I do have to leave the meeting
around 8 o'clock we do a region sixday meeting at half later on so my report spring postseason update congratulations to all the deys for making the State Golf Tournament pretty impressive and then had coach Dy has the coach too so that's
that's pretty cool and uh Macy gross as well for qualifying for the State Golf meet Terina blasik congratulations her for qualifying for the state track meet um track they leave tomorrow or no today today and then golf is on Sunday of
course they got the 7 a.m. practice sh on Monday has section six traditionally gets we on L so gross it's the way it happens so uh next year all schedules are near completion they will be posted and open to the public July 1 uh if somebody needs them beforehand please
contact me I have had a few people hey we're looking at some Vacations or whatnot and you know I can get you those beforehand if you need them so lots of activities and athletic schedules here in this building in the summer so we do use North a little bit
as well we are looking for some coaches for some activities yet we're also looking for additional game workers as we always do um an update on corporate Partners uh we have met as a committee and all the members know the details of our hopeful
summer project I'm waiting for a return phone call from the company to get a second quote I I don't know how long we have to wait to get that call I've called in and I don't I don't know maybe there's some protocol there Mr BR I don't know they just haven't returned my call yet so okay um what we're looking
to do is to update the light Council in the auditorium uh this includes programming and training update some LED light engines in the stage lights uh reset some lights in the system and then update the base plot for the light system and again this also comes with
training as well for us so some uh upcoming things to know about uh as I mentioned earlier there's a region meeting today in August on August 5th we have our coaches meeting at 5:30 the all player the All Sport player
parent meeting is later that evening at 7:30 and that Pub will go out later we don't need to Pub that now in June but that'll go out a little later hard to talk about fall practices but we're in June already so fall practices start in
August on August 12th and September 16th is homecoming week very early compared to what we've had I'm trying to break at least my street here when as I've been here only two out of my seven years we've had good weather so maybe we go
super early maybe that will help so that's my report any comments or questions for Mr F I think it's supposed to rain that day fashion Follow by snow for the
game thank you Mr F Mrs all right um Summer Ball has started uh we had to postpone the first day because all the fields were underwater um uh now today we've come up with an alternate plan for North because elbows fields are still
underwater but we're going to practice on the grassy area outside of um North Elementary yesterday was just way too chaotic to try and figure out so we have a good solid plan and I think it'll be a good experience for everybody um so we are using the fields in elbow Barrett
hoffen and Kensington um I have buses going for both North and South for practices and for games um um let's see pay Setter is coming to us in June for both a volleyball and a basketball camp uh volleyball is June 17th and 18th for
grades 5 through 12 um and basketball is June 25th through 27th that is grades 1 through 12 two really awesome um directors coming uh let's see archery Camp will be
here in Barrett June 10th and 11th for grades 4 through six um Mr W is also doing a yards game yard games class in El Lake on June 10th and 11th and then last thing uh summer
daycare also started in elville Lake um families know this but we will be closed on juneth and July 4th and 5th and then the last day of summer care will be August 16th amand's done a really good job preparing schedule and activities and activities each week for the kids um
so with that big of an a age range I think she's done a good job to make sure they're all engaged and having fun this summer so that's all I have any questions thank you Mr M plan for everybody except
myself um so as far as technology goes we ended the year on a very strong note everything went well everybody that wanted to do end of the Year celebrations we were able to accommodate all the requests that they had um for
the summer moving forward my goal is to try and fix the last few years of becoming very responsive to technology and waiting until something breaks in order to fix it my goal this year is to catch up to a point where Stacy and I
can be more proactive to have plans in place for any critical pieces that can go down to make sure that if or when something like that happens we're able to snap things right back into place with very little downtime um as everybody knows
all of our current instruction is extremely heavily reliant on technology and we want to make sure it works so that teachers can do their job so the students can learn so that everybody can continue on as with the great things that they do every day um there are two
big changes that'll be happening this summer one is I'm going to uh get all of the exterior of the buildings set with access points so that we'll have Wi-Fi surrounding the outsides of our buildings as well um this was a plan in
place a couple years ago I just haven't fully implemented it yet this summer it's on the schedule to get fully done this allows us to have a or have Wi-Fi in um anywhere where the classes want to go outside and next extend their learning when the weather is nice um it
also gives us uh internet access on the playgrounds which is significant for communication with our playground supervisors um the other piece is going to be we are going to discontinue using go Guardian Gog Guardian is one of our
filtering pieces we use for students and we are going to be switching over to a company called line wise line wise is a huge competitor of goguardian line wise purchased a company that we had an extended contract with for filtering
they are grandfathering us into their programming um hope trying to get us in as a long-term customer but for the next three years it is a about a $112,000 a year cost savings for us to make this change considering they are fairly Apples to Apples we'll take the cost
savings and make the change and I have to go ahead and say she's in the room I think um Stacy is the absolute best I could not do what we do for this District without her she is by far one of the most valuable
employees that we have and the work she does in the summer while it goes completely unseen it's why we able are able to start the year on time and so smooth in the beginning of each school year any questions thank you thanks
Mr norber hey well we're underway with Summer um getting classrooms moved out uh floors are getting stripped at all the buildings um getting ready to do some waxing uh finalizing uh situations for
roofs at all three buildings uh meeting tomorrow to finalize the uh work on the windows at all three buildings uh boiler inspections are coming up uh in a week uh for the north and south from the
state so we can get that taken care of um gymnasium here uh to get the tires replaced and motors rebalanced on the bleachers and then they are also going to um do the safety
checks of all of our lifts baskets everything like that um same thing at North we don't have anything itself that's all solid mounted so there was nothing for them to um look at there uh we will probably
incur some repairs that will need to be done um we do I know we do have some some basketball hoops that have frayed lines and things like that so they will be making a suggestion and probably get us a an estimate on that or what that would
cost to take care of um they're not going to go ahead and just do anything before they will inspect but they're not going to do any repairs until we get a look at it and go from there um I am asbest certified again for the
year I did that yesterday spent a day up at Lakes Country half a day up at Lakes Country going through asbest putting my mask on um I guess I'm kind of the found out that uh everybody I keep wondering why there's such a crowd the last three years but they all want to know if I can get my mask on and seal it
with my beard so that's why they all stand around and I was successful so I passed so um other than that we are got a resignation that uh retirement actually that is coming up um at North from Mark
um so we'll be looking I'm working with Mr Brown on that to see if we can't get another day person scheduled up um and I have a sep student that is going to be starting next week that will give us 25
hours a week I think he's going to work for you Megan for two so hopefully that will help us out some um get some odds and ends stuff done with him and help run mop buckets and things like that um for them when they're stripping floors and doing shampooing and stuff uh let's
see anything else I missed you guys got any other questions just Rolling Along thank you thank you Miss Nas am I saying that correctly sorry I just want to apologize
for the glare my children ripped down my have no no curtain um you all have the financial reports in front of you just so you know it's it's for April not may just because the turnaround time was
not it was too Qui able to get accurate data for May so I'm just presenting on what happened in April so you'll see year to dat actual for revenues we have received 9,158 rice budget is
11,134 431 and we have receive 81.7% of total revenue budgeted for this year expenditures by program you can see we have expended
8,650 15189 budget of 11, 28823 we've expended 76.6 3% of our expenditure budget this year and then just the same data down
below but by op c meaning salaries benefits things like that we go down to the other our other revenues other funds we've received 1, 53,6 between the community service debt
Redemption funds Revenue so we've actually exceeded what we've budgeted so far this year and expenditures being those funds we've spent 1,227
65 and we've exceeded our expenditure budget by we spent 107% of our expenditure budget for those funds and if you look like up on the top in the revenue we have our federal revenues I
just want to reiterate again we just haven't done a federal draw yet from our mag system so that's why that one looks a little low and then um if you've noticed in fiscal year 24 we've exceeded our fiscal and other costs and our
expenditures by programs that's actually all of our insurances and work comp the the regular unemployment that we provide um and it looks like we've overspent however at the end of the year there's always a charge back so that will credit
the account a little bit and get us closer to our revised budget of $3,556 any other question do we do we anticipate being much closer by the end of the fiscal year to the the budget as far as
expenditures go being under budget over budget as we get kind of closer to that June 30th date and I'm not sure if that's a Mr Brown no question or Miss well I think at that point yeah we'll have because we remember we still have checks that go July and August for
all of our teachers but that'll all be put in June 30th into our system for that but still those pieces we probably a I think the only increases this includes thus far is going to be our teachers right our teacher settlement um otherwise all the other ones if you're talking April they have not processed
through yet so it would just be our teacher settlements because the other checks didn't happen until um probably late April into May so I don't think they process through so that'll be some clean up there as well well sure on that piece and then just if you look at the custodial funds I think even if you look
at the other year um the bottom column really were over by that 84,000 because or we're over by about 880,000 and that's that payout to um we had that fund of cyc or not cyc um Grant County
child services Services y so that was that payment there I was so we're really kind of tracking right on there as well does it all align with what you were going to say Aon y good to
me all right any other comments or questions thank you Mr BR so PLC Institute we've got a few building administrators uh instructional coach in myself that'll be attending next week Monday Tuesday all attend I'll
be back Wednesday for our meeting with whth but that'll give us an opportunity to really strengthen our plc's there's been some concern from folks that we um aren't they're not full and so we're taking time off uh from students we want to make sure that they're meaningful I would completely agree we've got some
work to do there so we'll get that cleaned up of course next year's plc's will be in the elementary a lot of that Focus will be on the redact training but we'll make sure that we figure out those four guiding questions and so our staff have some pieces for data driven
decision making to move forward there property insurance that still seems to be the unknown variable uh where I believe you know next year's budget is going to take a significant hit uh the news continues to get a little more challenging as I hear this I was talking to a neighboring superintendent and he
said the response that he got so insurance companies are doing one of two ways one is to say hey you're going to have a much larger deductible we've heard Mond District $50,000 deductible another District told me that they were percentage based and so any wind and hail damage based on the valueable all
their buildings would cause their deductible to be $1 million and so you recognize that our fund balance is at 1.2 and we projecting so that's alarming um a little concerning as we move forward so hopefully we don't have any wind and hail and and Larry's hoping that that's not going to be the the
information they all give us and of course this was a larger District so hopefully that we'll have some pieces there but we don't have any finite numbers there yet but I think the one thing that's guaranteed is we'll see a significant increase in um premium and that are deductible is going to be
significantly more than it has been in the past as well Neil cro program Andre has done a wonderful job of getting that set and arranged up at North Elementary um I know there was some question and concern why it's only happening at North my understanding is this program was run a few years ago and we didn't have the
participation that we needed to make it viable so we have the child care up there our summer programs seem to to meld into that as well as well as all the students that are in the area um when we had our fiscal review monitor review from mde if we weren't offering a
program we had advertise other District's programs so that's a a USDA requirement so we weren't doing it here we had to say our neighbors who were going to do it and um I think that was going to be real positive and so right now we'll see if we can get that participation number to be fairly strong
and if it is we'll move it in to our other um to our other sites as well remember that we did have to pay for meals or we paid for the meals for the kids that were in dayare so that was already a hiton budget quite honestly I hope this might be a revenue generator a little bit um the Food Service program
under USDA does create usually additional Revenue depending on our participation and things like that so and it helps our employee um as well who's running the program but yeah right now I know yesterday um Monday and Tuesday breakfast was at 11: yesterday hre said she had 25 for lunch she
believes that there's going to be more there um my understanding is our number could be close to 50 every day of the meals that we serve and kudos to Andrea often times those summer programs become quite simple it's the same thing chicken nuggets Pizza all those that are quick and easy to throw in but she realizes that participation after a while doesn't
necessarily yield as well with those pieces I know she has a pretty robust menu that she's trying to put together um with herself being the only one that's preparing serving and and doing some of the clean up afterward our histal staff have to pick up there some of the slack as well which has more challenge for Chad gr the other
challenge I think is um getting the floor waxed right trying and find that time to get that done Chad te and he goes hey this lunch program how are we supposed to get that I said yeah we're GNA have to sort that out to see what we can do USDA has very clear rulle like you can't prepare one kitchen take it to
another area unless you have that clearly identified in your plan timelines all those pieces need to be very um clear at the very beginning and you just can't change those because because when they come out to Monitor and review they'll say you said this in your application but you're doing this you're actually violating what you said
you were going to do and so we want to make sure we're good to go there fiscal 25 budget here and I are still to work on that we need to make sure we have all of our negotiations completed so we can actually revise the fiscal 24 budget which will also help set the fiscal 25
budget of course we had some significant reductions that we had to make however when you start to hire people um for folks that have left some of our hires have cost significantly more than those people who are departing and so that'll have an impact there as well but uh we
do have to have that to you by the June uh business meeting because the board does need to approve a preliminary budget my practice usually has been and I'll work with Aon as well um to make sure that we get that as close as possible I think that's how I end in it I know some just take 75% of the prior
Year's budget that's what they put in there but to me that's somewhat misleading because that also going to do a huge revision after that so that is how that'll work active threat response Workshop we have that this evening in our building so First Responders I know Kevin mentioned that he was going to be there Nate's
going to be able to be there I will be there Tina linquest from Emergency Management will be coordinating that with our local school districts uh in grantant county and so we can touch Bas just to see one how are they going to respond well you know hopefully they'll get a good idea of what our buildings look like we're in a little bit of a
unique situation because um our site at Kensington is in douas County so a little bit different response there but we're fortunate to have a SRO that stops in the building more frequently I believe but we just want to make sure that we're on the right path um that we know how they're going to respond they
know what we anticipate doing so just that open communication piece there upcoming uh pieces that we have coming up to work session uh June 12th at 7:30 a.m. where uh WTH will be here to share their facility assessment with us and
then we can move forward there and then later in the agenda we have to re um schedule our June business meeting on June 19th and there is cannot be any school functions or meetings that day so we do have to rescheduled there um I
guess as Jake already giv you information for August I've better give you information about Schoolboard elections those are coming up so you'll see that we'll be uh publishing that first notice uh for candidacy in July and so that'll be coming out here fairly
soon these are the people that are up for election I know a couple have already noted that they're not going to rerun uh but Maya Kayla Terry Nathan and Gary are the ones that I have on my list maybe I mixed up someplace there so
that's we have five vacant seats on a seven member board and so we'll have some work ahead of us here but yeah the election isn't Inge we November 5th but all that um you know when you need to file things like that really happens in the end of first part of August as we
start to move forward to that process I just want to ask a question on the property insurance do we have like agents quoting us different trying to get us quotes from different companies or what is the process there I'm just curious y so Larry martinis agency so is that the same person that we had EMC
through it is yes okay so we have the same agent trying to get us quotes from different Marsh mcclinon Marsh mlon okay I thought I saw that one Susan is the person doing that so I had to submit several documents I had to work with administrators to figure out and Chad to
see what information they needed from payroll to what our buildings were and things like that so they're hoping to get us a quote they've got a couple groups they feel are going to be fairly strong but Larry says without a doubt it will be a
significant so that just because my understanding is as um Gary Lee noted from msba I think he's part of the msba insurance trust that insurance companies are spending a dollar n for every dollar they make so well the last time this came up I had happened to meet with our
insurance agent from work and I asked about it he goes oh I actually have school districts you know that I do too with EMC and he goes some of them are running into the same problems um and was just talking about how like the few of the like wind and Hil anyone that had any of those you know big damage claims
a lot of them are going to get booted and just because they can't afford it so I was just curious because he he had mentioned that he like he said he worked with schools that had EMC and he said most of his were able to stay but he said he the same thing so yeah I think age of our buildings was the other
question but we did eliminate some of those concerns but it seems like yeah EMC it's kind of funny it seems like to be a trend I know several years ago was Indiana insurance they seem to had the book of business all in state of Minnesota they now moved along and and it was EMC
nice job but yeah they've been a little more particular about who they're willing to cover and and things like that and I guess they're in business of making money as well cost a dollar they make a dollar it doesn't work any other comments or questions for Mr
Brown all right if not we'll move on in our agenda to new business items um starting with the first reading of the following policies policy number two 14 out of state travel by school board members policy number 301 School District administration policy number
302 superintendent and policy number 303 superintendent selection since this is the first reading of these policies there is no action needed this morning any comments or questions for Mr gr on um policy revisions I'll move on on the agenda to
our consent agenda items that is to approve the following Personnel items that would be be the hiring of Nicole balinsky High School social studies ba8 plus 20 Step 2 Blair Elliott high school math ma plus 20 step 12 Ryan jzo head
boys basketball coach Caitlyn Hendrick Elementary principal curriculum coordinator um to approve the resignations of Bennett Grove Secondary School social worker and Shelby Danielson elementary teacher and approve the retirement of Mark drel North Elementary maintenance custodian there
any of those items Mr Brown wanted to comment on before the board took action was there specifics with Nicole didn't she wasn't she on and off and I'm just what am I remembering so we had n a tier two teacher because she had a tier two but now she's appropriately licensed so
she okay I was going to say I'm like I thought she was on her like she was on tier two she her did not she's a tier two license was good for two years she was going back to school to get her so she's staying in the same position she
was in a lot of paperwork a lot of okay that's technicalities tears Y which hence talks about her education being farther over as well when need to go back to school to get that license yeah any other comments or
questions second all in favor say I I oppose the same sign motion passes moving on to .3 approve Employment contract with 12mth support staff is there um any contract or comments you wanted to add to this agenda item Mr B
before the board took action Noe I think in um you and we both there right I it was a pretty simple process um to go through with that group which is always appreciated we did incorporate so you're going to see the reason there's more uh writing on this one is we incorporated
job code 342 for our finance manager because there was some change in job du there that were put together last um July I think as we made a change there and transition there we also added step seven uh which will take effect
this current or the fiscal 25 fiscal year um and then we also needed to incorporate because there was anou I think done back well two of them one for daycare supervisor back in December of 2022 so incorporated into the contract that position and job uh Point code uh
classification as well as um there was some confusion I think it was anou that I wasn't aware of until um some things happened uh over last summer uh with the pay and stuff like that came out that we had a discrepancy in J Point code 141 I
think between our 10-month clerical staff as well as our Administrative Assistant which right now we don't have filled that position but making sure that they were on the P same page so I think we had the same job Point code but PID discrepancy so there was so that's
all now incorporated into the contract there juneth will be a paid holiday and we like I said we've already um granted the uh years of service so it's really just that increase um and so maybe I'll just uh recap for the purposes of um
circling back on two key points there the first one being adding 342 to this contract is not um a change to the finance manager position within the district when she came on board in that position this was a board discussion we
had at that time about Job Point allocation the additional responsibilities that that individual would have and what job Point code the board um felt was most applicable and so now it's just a matter of incorporating that into contract um that's being
revised currently and then the 141 as Mr Brown indicated we have 141 in two separate contracts they were on two separate salary schedules and so aligning that salary schedule because it's the same job Point code it just is in two different um schedules was was
some work that was done this past year and um there was a discrepancy that uh Mr brono had found and so he's done some great L work there to ensure that we've got similar pay schedules within both contracts any comments or questions from
the board is there a motion to approve the 12month employment agreement with the support staff some move second all in favor say I the same sign I think so I think so yeah yes yes
it was all right uh we're moving on to 5.4 which is to reschedule the June 19th board meeting due to um June 19th now being a legal holiday did you have particular days you were looking at Mr Brown I didn't know so whatever is
available for the group um does the board have a preference moving earlier in the week later in the week I mean do we keep it as close to the 19th 20th yeah I think for Budget purposes for Aon
of the 20th would be per that works definitely not earlier otherwise she'll be right um I would make a motion that we move our Schoolboard meeting on the 19th
to the 20th at 7 a.m. any other discussion or is there a second second all in favor say I I oppose the same sign motion passes okay I'll be asking um for approval to close the meeting for
negotiations under Minnesota statute 47175 subdivision 13 d03 so I have a motion so move and a second second all in favor say I I oppose the same sign motion
passes thank you