Now please join me in the pledge of >> allegiance to the flag of the United States of America. >> Welcome everybody to the capital improvements planning committee the last meeting of 2025.
Hard to believe 2025 is over and you're celebrating a new year pretty quick. Um I would just like to thank Jim for his efforts over the years throughout the town and also particularly the capital improvements planning committee and uh
best of luck and I encouraged him to still pay attention on go online and watch the east come in every now and then and see how we're doing. >> Volunteers come in sit out with me. Oh, it's must see TV. I miss >> Absolutely. Absolutely.
>> Okay. Uh this is where we really start to dig in and make some choices as you know and u how we go about this is pretty much up all of all of you. By the way, we like to welcome Carla here who's taking
minutes which gives me great great relief. Uh thank you for that and I wish you all a h happy holiday in case I forget to say it later. Uh I hope you have a healthy and happy holiday with your families.
So uh where I am starting on this just to get the conversation going is we're on item number one prioritize fiscal year 27 capital improvement planning projects. Uh we have the list that Jim sent to us
which shows under the request a total of 5.8 million and then possibly coming from free cash 2.1 million and then there's some others who have different sources of funds such as the beach committee and their truck and the marine
services with building repairs and so on and so forth. Um, I will ask Jim the question. Uh, I don't think we agreed as to how much we had available at the end of the day for capital improvements, but I know we
were throwing around the number like 1.678. Yeah. >> Yeah. So if we go with our we had done kind of a formula Rory percentage based on free cash and that would come out to about 1 1,820,000
if we followed that using 50% of free cash for CIPC items. Now, I had a total just running through this. If I took all I did take all the number ones, one here with an asterisk next to it, which is cemetery expansion, and it was
fuel tanks, $120,000. That's it says one to two. I don't know if we settled on a one or a two, but I came up with 2.5 million. Did anybody else come up to that in that total or thereabouts which is more than even if I'm off a little
bit it's a number that's higher than what we're talking about. So that would suggest we probably need to go through this and see if there's something we need to cut which is uh regrettable but we we have to do that. That's part of the process. Um
so if my math is right that would be the challenge. If it's if it's wrong then good. So what's the pleasure? Do we want to go through these ones and talk about each one individually and get get the temperature of how how important we feel
each one is visav all the other ones? I keep it to that. The twos are pretty much not going to make it and they'd be certainly considered for next year. Um that wouldn't take too long I don't think because there's only so many maybe
17 or 18. Is that a good way to start? >> Sure. I think so. >> Okay. And I'll just for lack of a better recommendation, let's start at the top and uh we'll just talk talk our way through this uh and see how it how it
ends up. So, the first one is the beach committee truck. There was a good argument made there, but this one happily has some enterprise funds available from the beach enterprise, which is what it is. Um, that one I'm
supportive of and we do have a source of funding that doesn't affect free cash. So, it's hard for me to say don't take that one because we've got that one covered. >> But any thoughts? >> I agree. >> Yeah. >> And just while we're at it, Mr. chair.
Um, so the only other item that I had that was uh directly directly related to an enterprise fund would be the marine the marine services building repairs. Is that correct? Was there any other that I'm missing or >> not that I'm aware of? Not that I'm
aware of either. >> Anybody else? >> No. >> If it would be appropriate, I guess take that out of order and just say and and >> yeah, >> speak to that one now. That way we're dealing only with what is going to come from free cash going forward here. >> Okay. Do you wish to talk about the
building repairs of the Marine Service? >> If if it's I mean I was just thinking we can go ahead and dispatch with that right now >> so we know we're um I certainly I mean if the money's there in the enterprise fund and >> you know I actually just saw the building the other day. I understand the need
>> certainly. So uh yeah no complaints there. >> Yeah. So happily we have that source of funds. So I think we can say T at the time being I'm going to put a little check mark next to those as being accepted. Okay. The next one that's a one is the
board of health animal control truck $60,000. Uh I I forgot to re uh I was going to get take a look at that. Was that something that does the committee recall that being really critical like falling apart and fuming and burning up and
tires falling off and stuff like that or was that just one that happens to be a little older and but could survive another year? >> I I don't recall. >> It seems to according to the board of health, it seems to be in pretty tough shape. >> Yeah, their expenses are getting more each year.
>> It's 12 years old, has lots of repairs. >> I wonder how many miles it has on it. Not that any difference >> in responding to emergencies. >> I think it also was something to do with the way manner in which they transport
animals. >> So it's pretty high in the priority list, you'd think. And it's not a that's not not the biggest item on the list. >> Not that that's an excuse, but when if it's not that expensive, you tend to say, "Well, maybe this is all right."
Um, >> do we do we get or does, let's say, the board of health, for example, get a professional opinion? Do they bring it to someone to go through it, spend 500 bucks or whatever it is to get a
consultation to see where this thing is, or we are they just saying, >> "We're not mechanics, but we need >> a new a new vehicle." >> Yeah. And to your point, it isn't the biggest number on the on the item, but I
I'm just curious what the process is. >> I I don't know. I think that most of the departments what they have a tendency to tell us is that they're incurring far more expenses, repeated expenses over and over again that you know and that
they see other issues or they they're aware, okay, it's going to need breaks, it's going to need this, it's going to need that in the future >> type of thing. >> Okay. >> But no, there's no professional >> just a go through to
>> Yeah. I mean, some of them do get like a the report when they go for the inspection sticker and the guy says, "Hey, you know, next year this is not going to pass or you know, we'll let this go this year this year, but you need to do this and you know, >> they may get a list from
>> I think they've been taking it to Amarill's up on Route Six, okay, for the inspections." But so like the mechanics when they do the inspections, they'll, you know, they look at things and they go, "You're going to need to replace this. You're going to need to, you know, there's rust over here." And so, >> okay. >> You know,
>> so what do you you all think? Uh, leave it on for now. >> Is that is that a yay, resounding yay or silent yay or >> It's warm. >> It's probably one of the things that I would say if we had to cut something, it
could be. It didn't sound like truck, even though it's not in good condition and costing money. I think it was still running. There's other trucks that we've had that basically the it they're no longer passing inspection.
>> You know, those are the ones that we have no choice. >> But this is usable still, >> I think. So, >> yeah. Okay. >> They squeak by with another year maybe. >> So, should I put a question mark around it? >> I think put a hold on it. >> Yeah. >> Kind of highlighted this to
>> go back to it if we need to down the >> Okay. as we go down the list here. >> All right. Then there's the building inspector truck. If it is a truck, I we talked about that might be an SUV. >> Uh I guess that's replacing the the small electric vehicle.
>> Yeah, he hasn't been using that for the last you say five or six months. >> He just can't go far enough. You know, the batteries. >> Yeah. >> But somebody parked across not on the charger. Is that >> they park there? Because if what happens
if I have a a hardray if you park in the spots where the electric vehicle is when you get snow on the roof when it melts it falls down and crashes onto the >> right. >> We talked about that once. >> Okay. So >> that's why it's so it can be moved back. >> Okay. cuz I went to use it a couple of
days ago, but it was all covered and I didn't know if it could actually charge >> cuz if you don't plug >> sometimes it the the charge goes, you know, decreases. >> We we've gotten quite a few miles on that thing over the years and uh it's been fairly reliable.
>> Yeah. I mean, as long as you keep an eye on the, >> you know, how many miles it can go. >> Yeah. >> But it doesn't work for the building inspector now because he can go out, do a couple inspections, then he's got to come back cuz he's running out of juice. Yeah. >> And the other thing based on that number, the the 55,000, it didn't seem to me they were looking for something
brand new either. More like a used >> Yeah. >> Or at least a, you know, a late model used something or other. So >> yeah, I would almost suggest like a small SUV or something. They don't necessarily need the big pickup. And >> but yeah, it's it's definitely needed.
Um, we're paying mileage now to him, which is which adds up quite a bit. >> This is the building department. They >> they they have revenue coming in from permits and they're important and usually timesensitive. So I want to put a check next to it unless somebody
>> Yeah. Yeah. I would >> throw a brick at me or something. Okay. Now the next one is has one plus the asterisk. Now, was that as result of the thought that maybe we didn't have to do
the larger job and do it in $200,000 amounts or is that for some other reason? Anybody rec >> just because it was generated a lot of discussion and there were some question marks on it. So, that the asterk is is my mark on it just to note that there were some concerns with that one.
>> But I recall this is not something we need this year. We we definitely need it along the way here, but we we're >> I think I think you need at least one section this year because it takes a couple of years for those sections to become viable once they finish construction. >> Right. You talk
>> my other question on that. Could we utilize the other fund? Yes. The uh >> cemetery fund. >> Do you know the balance? >> Oh, Care has got like >> 800 available. >> Yeah, like $800,000. And we've already
earmarked I think 350 of that for this >> and that's avail that's the interest availability. >> Okay. Yeah. So that's yeah I I I feel very strongly that based on last year's uh request as well um and if there is money in the perial care fund um the
other thing that I know we mentioned a couple times is I I feel like the most efficient way to make sure that we're in compliance going forward would be to have a single section of burial plots and perhaps look into a mausoleum
>> uh building for internment as well because that still would would would add spots to to count on the on the state requirements. So I I mean I would be uncomfortable voting for an additional free cash allocation this year. >> Mhm.
>> Based on the other funds >> even 100,000 >> even even 100,000 based again if there's 800,000 in the perpetual care fund >> and then we just we just came for 300,000 last year up from the original ASA too. So it's Right. Yeah,
>> that's mine. >> So, what does this mean? We're not going to take action on this one as a one that'll drop to two or >> you know >> my feeling is if we leave it if we're going to go against perpetual care it
should be a one if it's I just think that we are going to need the space at the cemetery and like Jim keeps saying it takes three years to prep the spots. So do you want to put another 200 into perpetual or recommend
another 200 from perpetual care >> which only needs approval from the select board that doesn't go town >> meeting to go to town meeting. >> Let me ask that in reverse. Why do we not want to do that if we've got the funds consistent with other it's not it's not an enterprise fund but it's the
same idea because it has a source of funds. That would seem to be a logical thing. >> I'd kind of defer to Nicole on that. I don't know what the balance is. I don't have >> I want to say it's upwards of eight. So if we took 350 out of it already, that leaves 450. Take two, >> you're knocking it down. So we'd have to
put a like a a spending freeze on it for a couple years to build it back up. >> Yeah. >> You know, cuz the more you take, the less there is. >> The and the less interest you're earning on it. So it's going to take, you know, >> Yeah. the the only just to clarify
>> well no >> the >> not interest well >> yeah because the whole thing's ve invested >> right but we still have the the non-expendable portion that's >> yeah it's like >> earning interest also >> uh one and a4 million that's non-expendable
that's earning >> so so the expendable the 800,000 we're talking is the expendable portion so that yeah I mean that's >> if if that's there it seems that would this exactly what that should be or what should be used for. So that's kind of my
>> it's a case of if the cemetery in the past we've hit that fund also for equipment and things of that nature for the cemetery and we'd be reluctant if they come up with something next year or an emergency going oh we need to have
this or that you know um we got to keep an eye on that fund because we're dropping the available funds down >> fairly low. All right. So, I'm gathering the thought here is to keep this as a one, but the source of funds will be from the perpetual gear fund.
>> Okay. >> So, just move it over another its own column. Okay. That's uh it's great. Okay. Okay, the next one is the IT police
well police workstation it was $75,000 deemed a one. I recall it being quite important. What's the what's the sentiment here among the crew?
>> I think that they were saying they're going to not be able to function pretty well without pretty much without it. So, I think it's a one strong one, >> a real one. >> Y >> I had a conversation this morning in general and apparently that this
system that was purchased seven years ago, if it's the same thing we're talking about, is obsolete. >> Yeah, >> they can't even find parts. They found the part they were looking for one time, needle in a hay stack.
So if you if you got police and you don't have communication, where are we? >> Yeah. >> Yeah. It's hard to turn that down. >> I I think it it should be and along with the service as well, the 150 for the police department.
>> Yeah. >> Okay. So those are I call real ones, >> serious ones, >> strong ones. Okay. >> All right. The rest here are twos or threes. So that would complete general
government. I don't have a total on that. I'm not keeping track of this. But >> I can get that >> with moving 200,000 out from free cash. >> Total general government uh 340,000 >> 340.
>> Okay. >> Would you take the 60 out too? No, >> for the >> No, that is not that's including the truck. >> Okay. >> So, >> so 340 right now. >> We're including the uh the border or the
animal control truck. >> Yeah. >> So, 340 is what we're we end up with. >> Yeah. >> So, we're taking the truck off hold and rolling it into the 340. Is that what >> I guess for the purpose of this calculation anyway. And if we we need to
go back >> Okay. >> at the time. Yeah, I still have the highlight here. So, >> okay. Well, I think that's since we're taking 200,000 away, we've got some room here, which is good. Okay. So, I'm I'll write down 340. All right. The next group would be just the two items for
the police here, cruisers and dispatch console. Uh so Jim, once again regarding the police and the we just talked about the workstation and this is the console that
goes with it. >> Yeah, they there two console panels I think one of them was okay. One got damaged. Trying to think now. >> I think I think they replaced one that >> spike that happened a few months ago. But they made a pretty, if I remember
correctly, a pretty persuasive argument to get these things done. >> The ice is the same level of concern as the other item, the workstation. The question on the cruises, do they need two? Could we cut them back to one
for the this year? >> Well, oftentimes we'd be reviewing three. M >> I don't know if uh the cars have less mileage this time or whatever only two popped up as being needing the replacement.
So I don't >> I think they got three last year and they're down this is they tried to alternate three one year two the next year. I do know that they up the police they they've been funded for 30 or 31 positions for years but they were down to 25 and now they're back up to a full
complement. So, um, there is a need for the cruises. >> So, yeah, I don't think we should go to one. That would be extreme, I think. >> And I believe this was either the LA either the last year or one more year of
like the five-year plan they gave a few years ago, too, for this. So, >> yeah. So, they've, you know, they've been forthright with us all along. Um, so I'm going to leave that in unless there's a human and cry both the both items.
>> And the console's the that's the backup console, correct? >> Either way, I mean, it's it's necessary to make sure there's >> Yep. >> I think it was >> there, but Okay. >> All right. So, those check mark next to both of them. Obviously, that total is what 305.
>> Mhm. >> Okay. And then fire. So we have three ones and a a one or two. Those are the fuel tanks. Take them one at a time. The fire prevention station station car
five. Fire prevention car. Whatever. What do you want to call it? Um 75,000. Is that a strong one? >> I thought it was at the time we discussed it. Yeah. >> So I'll put a check next to that. And
then there's PPE gear. Now, if I recall, there's this is five sets. They're not doing it all at once. They're doing it over a period of years, which I think is wise if I recall if I'm right about that. It sound right to everybody. >> But I think there was this, you know, a
valid argument at the time that not every not every fireman had the new stuff. >> Yeah. Right. >> And so you're asking people to go out with old gear and new gear. And this and that was the reason for the request.
>> Yeah. >> Yeah. It seems >> also kind of getting getting I'm sorry, pardon me, Mr. This is getting ahead of that that state requirement that's come in play, right? So, yeah. >> Yeah. I thought it was a very legitimate number one. So, that's 30,000, not not
the biggest item on the list. Uh then the next one you're marked as a one was the $50,000 to replace the AC condenser. That was Was that up at the uh Hicks Road? >> That's at the um Hicks Bridge. >> Oh, right here.
>> Yes. They've had they've been having trouble with it for years. Um I think a few years ago they actually it went down they had mildew in the >> Yeah. Clean out. >> So it sounds like it would be pretty critical if I recall the discussion. >> Great.
>> So I'm going to call that a one still and $50,000. I'm gonna jump ahead a little bit here and look at something and say I think I >> found us a little bit of money. >> Is my math wrong? >> No, your math is correct. >> Okay, thank you.
>> You're welcome. >> Tell us >> the total there for P total public safety says 305. It's 275. >> No, it's the it's the two together. There's no subtotal for fire. So, you have to add the police and it's
actually going to increase it. Oh, okay. I was looking at as the subtotal >> because because there's >> lost money. >> Yeah, there's no subtotal for fire. >> Well, we should plug in a number there and add it to the 305. So, just so we know which one is fire and which one is police.
>> Fire is two is it >> 275 for the >> 75? Yeah. >> Fire. >> That's going to put us >> way over >> way over >> 580 for the subtotal. >> I'm sorry. 275 for the fire. >> Yep. and 580 >> 580 for public safety. So at the bottom
that's going to add another 275 to it >> that includes the >> well minus the 200 for the perpetual care plus the 275 increase. >> That was a big one. >> So I I apologize. I'm I'm missing uh
>> we did we missed the >> a subtotal for the fire. >> We're not adding this group. This this is incorrect. So we're adding the blue blue. We didn't know have an addition for these. So these will come up in the total. >> Oh, okay. Okay. I see what you're saying.
>> But the subtotal for fire is 275. >> Correct. >> Correct. >> And the total for public safety is 580. >> 580. Okay. Got it. Can >> So back to where we were. >> Okay. I'm I'm so sorry. So back on fire.
We're talking the uh the the station, the car, the five sets of PPE for 30,000 and then >> the AC >> the AC condenser for 50 >> and the fuel tanks >> and we are putting the fuel tank. >> Are we putting are we putting the 102?
>> We haven't discussed the fuel tank. That's where we left off. That's where I interrupted. >> We're not yet there. >> Okay, got it working. >> Try to keep >> So fuel tanks is on the agenda right now. This is what we're talking about. 120,000. Yeah. Well, that's the one.
It's one to two. So, we guess I guess we had, you know, a little bit of discussion on that as to which it really was. Um, and it's in light, it's in a lighter color here, so that must mean something. So, I wasn't sure to add it in or not. But anyway, regardless, what is the
thinking of the committee on this item? >> It isn't this year. It's going to be next year because they're failing or they're about to >> Yeah. Would they fail a state inspection or something? >> Or they're right on the edge. They're right on the edge. And >> I think if I remember correctly, and I I
don't remember whether this is my second or third year on CIPC, but this was a discussion point at least last year as well. And >> this is, you know, these tanks are not like a bottle of red wine that gets better with age. I mean, they they only
go get worse. So, um, if we have the available funds this year, when we add up everything, I would recommend getting this done. Having said that, if we don't, it's going to be a
number one plus next year. >> Yeah, I think you're right about that, Al. >> What's the rest of the crew feel about this? >> I can't disagree with their leave it in for now. See where we are at the bottom. >> I think we should definitely leave it in. So, we'll include that for the moment.
>> It also had other advantages, too, and that other vehicles would be able to fuel there and so forth because they would set it up the same as this one. >> My idea that we they should go to Cumberland Farm didn't gain any traction if I recall.
>> All right. So, that's included and that's included in the 275 plus the 305 for a total of 580 with that in in there as well. Okay. Uh so 340 + 580 I'm just little running
total here. Okay. Now uh the schools the uh largest number for a department would be the schools. That's not surprising because they have huge uh needs. Uh but starting with the first one I'm going with the
ones again was the the elementary school. This is the Westford elementary school I assume. HVAC and it is it refresh my memory they don't have air conditioning now is that >> they do not it's the only building that does not have air conditioning
>> and this has been this has been on the list for quite a few years now um luckily with the uh with the Macumber was the one where it was becoming it was uh it was more and more of an issue to the point where it had to be
done last year we were lucky enough to get an ear mark uh to secure funding uh to to meet the funding in addition to the CIPC requests. Um this number is not the the full number of what it would take. It's probably going to be closer
to about 700,000, but this is with the expectation there would be an earmark. uh even with the expectation that the year mark would be more than uh the additional. It's possible that this this expense could come down uh after, you know,
later in the year, but uh 500 was a real we put that in as as kind of a realistic number >> uh to uh >> to meet what wouldn't be necessary because it's the same thing as the uh >> you know as the MAC number where there there were some electrical
updates that had to be done before you could put in the system. Same thing with the same thing with this. So if if the number comes down is our expectation to have it rolled back into the capital improvement budget
for next year. >> That would be my expectation that and that's and I have made it clear you know that that's what we're that's what we're looking to do should an earmark come in that's going to >> okay >> clear the hurdles. So >> they're also looking for a grant for this right. I know Kathy Stanley's
applying for like a two or3 million dollar grant for >> Yeah. And that that's going to contain, you know, it's pretty much all buildings are involved in in that grant, I believe. Or maybe or maybe it's actually might just be the back cover and and >> I think it's >> and the school. >> I talked to the other day. I'm pretty sure it's just the elementary, but
they're looking at the entire system, >> not just the HVAC, not just the air conditioning. They're looking at replacing the whole system. >> You you may have had a conversation later than I have because I that has evolved a few different times. Um the bottom line is it is the expectation
that knowing that number will not cover the whole project >> that there was going to be additional monies coming in to cover >> and there may be matching requirements for the grant too. I don't know but >> that's also why we wanted in in theory to hit 500,000 as opposed to three three
or two depending on if there are matching requirements. Exactly. So, I I will say again, this this is the only building that does not have air conditioning right now, and it is it's something we've put off for I think it's been on the request for at least six or
seven years now. So, okay, I see the arguments here and we talked about this before. Um, at some point you got to bite the bullet, I guess, but I like the idea that there might be grant money available. So the suggestion is to leave it in as a one and put the 500 in for now. Hoping that
in the long run we get some relief there through other sources. >> Is that what anybody else feels? >> Yeah. >> Yeah. It's a big item, so it's good to talk about it, but >> it's always seems to be one big one each year. Last year we had the fire truck, right? >> Fire truck.
>> But you found extra money. Do you think you have any extra overlay money for >> uh Yeah, that could be. >> Oh, we don't mean to pick on you, Theo. I appreciate you come to these meetings, but every time you leave your wallet is the last one you came.
>> Well, okay. Um, >> money trading, >> but that that'll stand alone. I mean, if you have excess, it'll be used for some reason. That'll be different determination. So, okay. So, this stays at $500,000. And I see see that McCumber School
playground as opposed to other playgrounds. Uh, playgrounds really add up, don't they? Mhm. >> They are expensive >> and this is only possible because of uh generous donations from the CPC. Uh because the actual price on this is
going to be closer to 500 600,000. That seems to be the goal. >> This is this is just for if you want to call the make ready work. >> Yep. >> Uh so that's yeah the grand total on that is going to be a lot more but this would just be >> yeah the demolition the current and the current playground and the site
preparation. So, we can't get CPC to go a little little more here. >> It's it's kind basically this was the stipulation because for some reason they um I I think they have some restriction on they do >> the on on the the demolition part and the the
>> site preparation part. >> No, you're you're right about that. >> Were you going to say something else? >> Yes, I was. >> I don't want to. >> Oh, no, no, no, no, you're fine. I advocated for this a few months ago when it was first brought up and I will
again today. I think it would be remiss of us not to fund a playground for the kids in the north end of this town while we have a brand new playground in the south end. I just I just, you know, yeah, we can we can call
it a two or a three, but I just think it is is just not right. So, I'm I'm I'm a strong vote for the 150. I'd rather I'd rather kick something else off the list to be honest with you.
>> Well, then we have bsentennial that's going to move forward. This is >> this is the Mackenmber and right next door will be the bicesentennial playground also >> which is going to be new too. >> Yes. >> Yeah. So this would be if we didn't do this to your argument that's the one
that stands out is not being fixed up like every like every other one. So we rest of them are all up to date. >> Up to date or or will be. Exactly. So >> anyway, pardon me. That's where I stand on that one. >> I like the old days where you can just throw some monkey paws in the
>> I know. >> Yeah. >> I Yeah. >> Okay. So, it's it still stands the test and it's a one and we understand why. >> Dig a hole and play marbles and I mean, you know.
>> Okay. Um techn this is one I needed to talk about the technology safety cameras. >> Pardon me >> Mr. Thrasher. Could you give us more on this? It's an expensive item. And >> is is this one really a one? Is this Do
we have a little this? >> I So I will tell you that I personally have ranked this as a two simply because I I think that there is um I think there's a little bit more savings we can find. There are some gaps that need to be covered. Uh, but I'm not
necessarily comfortable with the 225 number. Um, so I I would I would even I you know, speaking out of turn here, speaking as my I guess uh not necessarily as a a school committee representative here, but just on on this committee, I I could see this being more
of a $125,000 allocation as opposed to a $200,000 allocation. So we could work with that. We would still then put in some some new cameras where needed the most. >> Yes, exactly. We could I think there we we would have the ability to prioritize.
Um there is there is a need I think uh we can do a little bit better on the need of uh >> uh on the on the the type I guess of technology utilized. Um, additionally, I I I moving, if you move down the list, the interactive TV computers, that
became uh an absolute priority because of the Windows 11 upgrade nightmare that we've encountered unexpectedly. So, that's >> uh to me that that would trump the full amount for the uh full amount that's being requested here for the the safety
cameras. Um, I I I would encourage the committee again. I mean, we have, correct me if I'm wrong, Mr. shared. Do we have the ability to make a an allocation that is not directly in line with official requests or is it okay? So, it's not an all or nothing situation, right?
>> Then I I I would recommend maybe if we >> took that line down to 125. >> Okay. I'm I think there's logic there. I was concerned about the 225 myself as indicated. I do agree. Moving to the next item that's very important and we
could uh >> so the two together is the cameras >> give or take a few grand. I mean if if we knock this down 100 and add 130 I mean give or take 20,000 bucks. I mean we can do both of them you know
>> for the same amount of money as as the camera request. >> It could very Yeah, very close. Yeah. That's that's my thought and I I understand the committee's concerns about multiple I'm I'm jumping ahead, forgive me, but I I understand the the concern about multiple trucks in
multiple years. Um I would encourage the committee to have one of these one of the trucks pro uh probably the uh the pickup I would say is the most important as opposed to the dump truck if we're
>> Okay, let's just >> we're having to eliminate one of those. Sorry for jumping ahead here, but that's right. Guess I was thinking I'm getting toward the end anyway. So, but the just to be correct here, the number we want is 125 is a $100,000 reduction, not $125,000 reduction, which should bring
that >> That's correct. 100. Yes. 100,00. >> Okay. So, it's still probably a number one in our thinking, but only at the at the lower level. >> Lower. Exactly. >> For what whatever it was worth. I don't I don't have a problem saying it's really a two, but it
don't doesn't really make any difference. Okay. And then you've already introduced the thought that the TV uh computers the interactive TV computers are necessary that stays. Is there consensus on that? >> Yeah.
>> I think amazes me though. I mean because happening in all schools, right? anybody and there's got to be a a bridge or a a fix that could be done. I this is >> maybe there isn't but it just seems odd. This is a serious problem well beyond uh
institutional like this this I mean on the corporate level this is a huge issue with the Windows 11 basically the uh the dictate that you know anything less will not be will no longer be uh be serviced by Microsoft there this is you know I've
had a couple people I work with whose their laptops are now basically bricks because they cannot >> update to Windows 11. So, it's yeah, it this is a very unfortunate thing that that blindsided us. I I I could not believe that these the the attached computers could not be updated, but
there's there's literally no way around it. And the problem is while it would still work, it would be such a dramatic hole in the security apparatus that you're basically I mean you're the rest of your IT security is worthless if we kept these attached. So
>> well anyway that's the state of affairs and >> it is one of those modern worlds. So it >> is ridiculous though. >> So the bottom line is that item will stay at 130 3 500,000. Okay. And then the last one in this grouping
um this goes uh as a one is the truck. This is the pickup truck and $64,315. I don't recall I I thought thought this truck was in tough shape, but I'm getting my trucks missed. >> I think that was one that she said
didn't pass inspection. They took it in and it didn't pass. I'm not sure. >> Both are truly both are in rough shape. Uh the pickup gets more used than the dump truck. >> And and the pickup both of the undercarriages are in rough shape and I believe the pickup truck was the one
that has to be out of service, right? >> Is that because of licensing, Chris? >> Yeah. Do you need a CDL for the dump truck? I guess is is >> that I'm actually not sure. I don't think I think so. Pretty sure. I think that's >> just a curious question really. >> Yeah, because I No, I I'm pretty sure
it's under it's under the the limits on that, but >> Okay. So, that prevails that stays >> agreed >> for the the the the pickup truck and the takeover. >> Yeah. 64,000. Okay. >> Right. So what uh would total education be for
its total there? Somebody >> I'm looking at >> 972 >> 8:15 >> 972 >> 815. Yep. >> Yep. >> I'm sorry. I heard two numbers. What? >> 972815. >> So that's Yep.
>> So we're up to a million eight >> and we still have the other public works. We'll >> wait till the no >> numbers person >> with the with the two from public works are up to 2,90,115.
>> So we got to find 20250,000 >> roughly speaking. >> Yeah. Well, let's talk about just to do what we're doing with all the others. Let's talk about the uh public works just to see uh the mood we're in here. So the the dump truck with a plow if I
recall this was one we CDL license is not required. That was sort of like the pitch here. That way all drivers could use that truck and be available for work. 157,000. Then there's a generator
and then uh the mini split replacement. That was a two. So we don't we're not talking about that. So what what is the sentiment regarding the dump truck? the non CDL required elra 157,000 is
still significant item here >> we remember the uh I thought there was a pretty good argument for it but >> you did >> as I recall what it wasn't part of the issue that the current there is a current truck that does require CDL so
they were trying to get a dump truck that did not >> yes >> require one yeah so that's >> I mean I see the hire people with licenses. >> I see the argument there. >> Jim, do you remember if this was a replacement for another vehicle? >> I I know they dump they have a small dump truck that they have that's in
pretty tough shape. I don't know if it replaces that one specifically, but this would allow >> them to hire somebody without the CDL and still be able to get >> is not is not >> in their thing. It says it's not a replacement. It's new. And it's because
they can't most of the employees cannot drive the other trucks. >> So this is one everybody can drive. >> Okay. >> Wouldn't it wouldn't be most of the employees. It would be new employees. >> Yeah. Anybody >> Everybody that's out there has a CDL can drive the big
>> the one they just hired has a CDL, too. >> Yeah. But they're having trouble finding people people to hire with the CDL. So, >> and that's been going on for years, right? >> Yes. Yeah. >> But, ironically, latest hire is a person has got a CDO,
>> but that's a one-off I'd call that one. That won't happen again too often, I don't think. >> Well, so what's the general feeling here? What's what's varying views on this? I mean, is it still one we it's significant money?
Is this something that could wait for another year? Because it's not taking the place of something. It's not like a crisis. This would make the department more flexible. >> Do they have other trucks, pickup trucks and stuff that they can use? >> Yeah, they there's a number of pickup trucks that they have. I don't know how
many, but um there two or three of the black pickup trucks and then they have a small dump truck that um they do use on occasion. I don't know if that requires a CDL though. >> I'm just thinking if they all have their
CDL right now. I mean, I know they're looking to hire another person or two over there, but at least right now, >> they don't need it. >> They don't necessarily >> I mean, maybe next year. >> Yeah,
>> they will end up needing it after they hire a couple of guys, but they haven't had much luck in getting people in there. For context, if we take out that uh if we take out the nump truck, you're looking at uh 1 1,932,000
and change. >> Yeah, that's probably a number we'd be more interested in. Well, I suggest we demote this item for all the reasons stated to a two. probably the highway uh surveyor Chris
will come back and make his case if he feels strongly about it and we could reconsider, but I I think they're not really I mean if this was a replacement truck that'd be a different discussion, but it's not and I see the worthiness of it, but I
don't see it as being a crisis at this time. So, let's let's put that as a two and not not include it in the total. And am I fair to to say that it's a replacement for the purpose of being able to hire
new personnel, not that it is particularly in horrible shape. >> Correct. >> Yeah. Yeah. >> And then the other issue though is because I'm just rethinking some of this isn't till FY27 anyway. So, if they do
hire a couple of people this year, next year they won't have the vehicle, but >> they can use the pickup trucks, >> right? They'd have to use the pickup trucks or other vehicles that they can until we can FY28
put it in. >> Yeah, it's not optimal, but it's it can it can work. It can get done. on their fiveyear plan they have the for fiscal 28 they have a heavy truck that they listed >> oh another one >> that's like 196,000
>> that's another that's to replace one of their big ones >> yeah they have a fiveyear plan which lays out at least a couple hundred thousand each year >> well we'll just have to take that one at
a time and we ask that when he comes in or the other gentlemen who come in who make the presentation, we could query them as to which one is you got to have now in view of the fact that you got to replace the big one, the more expensive one.
And I could see that going either way. >> At that point, they may be able to get another year out of the big one and get a smaller truck at that point. >> Well, yeah. Yeah. There's >> all kinds of different things that could happen, >> but for now, we will take it off. But we
we understand why it's there, but we think this is a prudent way to go. And the 40,000 for the generator, that's that's got to happen. >> I thought there was some pretty powerful argument. >> I think that has to happen because if that goes down, then that's Yeah.
>> So that's the total of a million nine 32815. Is that >> Yep. >> That's what I have. Yes, indeed. >> That that is including the board of or the uh the amp control truck as well. So that's 60,000 that we had for the animal control. >> Again, the total
>> 1,932,815. >> Okay. Well, we came in under 2 million. That's >> So, so we had said 50% for capital expenses. So, I don't think you were out of >> What was the ballpark? >> No, we're not.
>> May I take a look at the the what you had for the certified? Okay. So, >> we had to get to what was the other figure? 1.82. >> So, we still have >> um >> Yeah. Okay. >> 110,000
112,000 to >> which I don't think we're going to need just for >> Well, if we if we're going for that other number that was >> okay >> my view. We actually >> suggestion. Oh, okay. Gotcha. >> You want a suggestion? You want >> No, we were having a sidebar here. I was
just saying that if we were to go for the one 182, we'd need to cut another 110 120,000. >> So So I would my recommendation would be that we go with the 1.932 1.9.
Um show them the pro the uh the list that we have. And I would also put there that if there is additional funding that becomes available, we add the highway truck. Um, we do have more free cash. It depends on how it's going to get used at
town meetings. So, it it may be available. If we show that it's a need at this point, at least if there's some money available, they can add that later. Um, I think the 1.9 is we said a minimum 50% for capital expenses. We do have extra money in free cash that has not been allocated. So,
>> it's like I said, it's not out of the question to >> Well, our million nine is not out of out of the league. I mean it's we said a milliona that was just a subjective number that >> and as as Nicole mentioned we do have some money excess money in the
assessor's overlay. >> Okay. >> I don't know if the select board of the town's going to want to use that money this year for this. >> I don't know. Have to ask Ste. >> Not here. You can think about it. >> Well, it I mean it it's basically it's
up to the selectman to request >> Yeah. They release overlay and then it would be up to the assessors as the amount of overlay that could be released. >> Yes. >> You know, I mean, uh, overlay is up what 1.9. >> Yeah. >> But it's less than once you take out the
liability >> deducted already. Yeah. The liability 700,000. So, yeah. So, we're still over a million dollars. >> We have about quarter of a million for exemptions that has not been taken out yet because
because it's not January yet, >> right? >> I mean, we took it out, but it's not shown on your >> I had taken a quick look. I think a half million dollars you could take out and still be comfortable. You could probably take out a little bit more. Maybe it's better to take out a little bit less, but that's probably >> um it's also a reserve.
>> You don't want to cut all your reserves. If something happens, you have RNC cuts this year, it's >> it's a place to go and get some additional revenue. So, um and we also have some additional free cash here that hasn't been allocated. So there may be enough in the free cash alone to cover
>> the additional. >> So all things considered, the million9 plus is is reasonable as we see. >> I think so. >> I would I would only I would only add and I'm all for what we've discussed that we really are over $2 million.
190 1,932 is is out of free cash. >> Is that correct? >> Correct. Yes, >> we still have We're still pulling money out of marine services, >> which I'm not opposed to. We're still pulling money out of Beach Enterprise, which I'm not opposed to. So, if you
pull the three funding sources >> together and perpetual care, >> we're we're we're over 2 million. >> Yep. >> So, I just wanted to >> get that on the record that it's not the >> 193, it's it's more than that,
>> right? And that that's true, but there's nothing bad about that. We have every year capital needs of you know five to10 million. So >> I was just going to say the other column says 5.8. >> Yeah. No, I I get all of that. I just
wanted to say that it's full number. >> It's not Yeah, it's it's there are three buckets, not not just one that we're pulling from, >> right? >> So with that, do you need a recommendation? >> You ready for a recommendation? Yeah, I was going to say something, but it's not it's not uh
>> not that important at the moment. It's >> I'd rather stick with your idea because we want to wrap this up if we can. >> Yes. So, in the way this I was going to say the way this works, of course, is we're we're recommending, right? We're not writing checks starting next week. >> We're making recommendations. The finance committee will look at this.
They get a report selectment as well and then of course it ultimately goes to town meeting. So um we're part of the process and we're the start of it mo often times almost not every time but the recommendations of CIPC are taken
quite seriously by town meeting because they know we we put the work into it and we study this and it's really our managers who thoughtfully go through this and we have a five-year plan and look ahead and uh we also have our capital uh five-year capital plan. So,
we're dealing with this challenge in the context of of of an awareness of all the needs of the capital here. So, I think uh this is a good outcome. I I'm comfortable with it and and yes, I think we ought to probably need a motion here. >> You need a motion. I would make a motion
to recommend approval of those items listed as number one as discussed that total 1,932,815 um from free cash um and 100,000 for the marine services building
repairs from marine services enterprise fund and 40,000 for the beach truck from the beach enterprise fund. and also recommend to the select board that they consider uh 200 additional from the perpetual cares for the cemetery expansion.
>> Sorry about that. Car >> uh motion made and seconded. I do have a question. I you left out the word recommended. So we should we have it approved to recommend. >> I amend my motion to include recommend >> and it's a second or >> second. So that's the that's the motion.
>> Um >> point of discussion. All right. >> Yes. Yeah. Now we discussed the motion. >> Okay. Um, do we need to add into that motion the reduction on this list uh the technology safety cameras or is that implied? >> It's it's implied.
It's included in the total. I think we're good. >> Okay. >> Yeah. >> Okay. Well, that's a good outcome. Now, the next steps would be for Jim if I don't know if you'll do it. >> We got a vote. >> Got a vote on it. >> Sorry.
>> Yes. This is why he's one guy. He knows his stuff. >> One inquiry. Um, so the marine services, the beach enterprise, that's we can still make that recommendation. It is only the perpetual care fund that that would only be in. >> We can recommend all to the select board. The select board would have to vote to approve it. This town meeting
would have to approve the uh enterprises and the free cash. >> Gotcha. Okay. >> Okay. As Jim points out, yes, we do have to vote. And uh >> are we ready to vote? Any further discussion? All in favor say I. I. Any oppose? I see none. And there's no
absentee. So, >> can I make one more recommendation? >> Sure. >> Could I recommend that the um highway dump truck be considered if additional funding becomes available? >> What is the feeling of the committee on that? We talked about that. >> Second. >> I think that's worthy.
>> That's like a footnote to your footnote. >> Yeah. >> But but yeah, it and we hope that can happen. >> Yes. So, do we need uh we need a vote on that? Do you think >> we do? Okay. So, how about >> we had a first and second. I think we just need to vote. >> Okay. Did you make that motion?
>> I did. Yeah. Somebody seconded over Theo second. >> Oh, so motion made and seconded. Now discussion on that motion. >> All in favor say I. >> I. >> Any opposed? None. That carries unanimously. Carla. >> Okay. So I was going to say before that
what happens now is the recommendations go to the selectman and to the finance committee and some I don't know if we need another meeting at this point because usually at this point we're done. In the past we have occasionally had to come back for one or two items
because somebody left it out. There was some money was more money available or less money available. But I would say as I see it, uh, I don't think we need to schedule another meeting. I mean, we could always call Jim out of retirement, you know, if we needed one.
>> That's a good idea. >> I agree. >> Be no longer a member, >> right? We could hire you as an adviser. So, uh, so our work is largely completed. It's you're never quite sure for a while, but looks like we're there with this meeting. We don't need another
meeting. Um, so I would like to thank everybody for their efforts. We finish this on time with a lot of items and we had over 18 here originally, maybe more. So, it's great work. I appreciate the work you do and thank you. So, uh, I
that completes item one on the agenda. Item number two, I don't have any of these topics not reasonably anticipated. Do you have any, Jim? >> I do not. >> You don't usually have that. That's just for meeting law purposes. However, we do have minutes from November 19th. I think Jim wrote those up for us and uh you
have them uh before you I know and it is the pleasure of the committee. Do I hear a motion to approve? >> Motion to approve. >> Second. >> Second. >> Okay. Motion made in second. Is any discussion? Any errors? Anything left out or anything? No. Okay. All in favor say I. >> I.
>> Uh any opposed? None. So the motion carries again unanimously. And the next item is schedule next meeting. I just talked about that and we don't think we have the need to do that. Uh, and if we do, we will let you know. >> So, I'm motion to >> adjourn.
>> I was hoping that would happen. >> Second. All >> in favor say I. >> I. >> I. >> Any oppose? None. Take it. And therefore, the chair declares that the meeting is complete. And I thank you everybody. And again, happy holiday to you and your families. >> Yes.
Best luck to Jim and his whatever role