leading to order because we do have a >> get out of here allegiance. [clears throat] Please join me. I pledge allegiance >> to the flag of the United States of America and to the republic for it stands one nation under God indivisibley
for all. Welcome everybody. This [clears throat] is the capital improvement planning committee. Uh you all know that but I want to say that for the benefit of those listening in and those who will look on YouTube perhaps at a later date
as well. It is November 19th. Um we have a quorum. Uh we have a couple of people who didn't make it today. We think illness. Uh but we've got a quorum here. And uh do we have a volunteer to do the minutes
or are you are we going to appoint hardet? >> I I can do them. I don't think >> Okay. Yeah, it's not it's not that hard. Um and we'll approve the minutes later that I I produced for you on the October
20th meeting. Now, we do have to leave by four because there's another meeting going on here. And um that's okay because once we go through the presentations every year for the capital improvement
needs, we then get into meetings where we talk about the various uh requests. Um, and this was usually shorter meetings and they we usually can do this in another couple or three meetings.
So, we're done with presentations, although I will ask Jim in a minute to talk about the the two new items from the schools. Then that will conclude that uh pres I'll call it the presentations and we can get into the
ranking and start a conversation there. I don't expect that we will finish that today. And we also want to do our ranking in consideration of what funds are available uh for various projects whether it's CPEC funds or in the case
of the cemetery the perpetual care funds that gets into the the discussion as well. Um then [clears throat] there are sometimes grants that help out. I know the fire department has had some success um every year and to some extent. So
Jim, let me ask you if you could just introduce the two new items that the schools have put forth. >> I think Mr. Thrasher was going to >> Sure. Sure thing. I'd be happy to speak to to these. Uh so let's start with the uh let me just go to the second one in your packet is actually had a Ford
pickup. Uh so when we when the school committee originally put these for put forth the uh request for the uh uh the the the dump truck, there was a little bit of confusion on our end. Uh apparently we we actually need it's the
dump truck and the actual regular utility truck they use as well. Uh is that that is the one that is completely inoperable at the moment. So, uh, got a a a quote here for the F-250,
uh, at 64,315. Um, the second request kind of hit us uh upside the head last meeting. You can't make this stuff up. Every one of the TV computers, so they have touchscreen TVs
in every classroom in the new in the especially the in the middle high school. Apparently, all of these TVs have an actual computer attached to them. Well, that computer will not uh take Windows 11 as an update. >> Yep.
>> So, and now and they are Microsoft is ending support for uh for Windows 10 to the point where leaving them on is going to be uh a problem security-wise. uh basically without these you're reduced
to using them basically being a regular monitor. So the solution that was found was to purchase Windows 11 compatible computers to go on each of the 125 TVs to replace what's on there right now. Uh
like I said, this was certainly an unanticipated uh situation that developed. So, uh, committee did feel that it would be smart to to move this to a CIPC request because it is a one-time
>> uh, you know, one-time situation. So, that's I mean, I I that's pretty much the overview if anybody had any specific questions. Um, as far as as ranking, um, so let me give the caveat that the school committee has not officially
reranked everything. uh what was given first was the rankings from the school committee. Um but but certainly this this would be a priority probably above the uh both these would be above the the addition of the restrooms in the
elementary school uh as well as uh uh ba basically just I would put that above >> she said two right these >> the dump so the dump truck and the and the pickup are both needed um and and both it it's the it's actually the the
pickup is the one that is completely inoperable able the dump truck is rotting. Uh but it's it's you know it's the dump part the you know the the bed the bed of the that truck is rotting. Uh the other one is the one that has the undercarriage completely rotted to the
point where it is inoperable at this time. So I would actually put that ahead of the dump truck as well. >> Pickup is ahead of the dump truck. Okay. >> Yes. >> Uh I'm I'm curious about it. I don't usually go back and look what we did here before, but
if they have two truck, doing two trucks in the same year is a challenge. Um, Jim, do you recall if either one of these trucks was discussed last year? >> No, they they purchased a new truck last year, I believe. Um,
yeah, they purchased a new truck last year through CIPC. Um, these two the schools, you mean? >> Yeah. Well, how many trucks do they have? You know, Mr. >> Not off hand, >> but I believe that what the purchase
last year, I'm not sure if it was a truck or a van. >> It was It was a It was either last year, the year before. I'm pretty sure it was last year, the green truck 250, F250. Um, it's the one I think uh Pullman's driving now. >> I We'll have to check on that. Um, I
know that we had So, we had a van that we acquired actually through the COA. >> Yeah. Um but uh yeah, I'll have to check on exactly what we got last year because I don't >> Well, if we did a truck last I mean so the schools would be asking for three
trucks in the course of two years. I mean we just can't do that. I don't think I would not be amendable to two trucks. It's got to be better planning. These things they don't rust overnight. They take they take time. >> Yeah. Let me um if you don't mind, let me just try and double check. Yeah.
>> Exactly when maybe it's wrong. I'm wrong on that. I hope I am because >> I can't see doing both. >> Okay. >> And if the if the pickup truck is the one that's needed the most, then maybe that's the one we go with. I mean, this is just me talking. Everybody else should have an opinion on this. >> Yeah.
>> It can be contrary to my own. >> Well, I know I think actually last year >> it may have been the year before. >> It may have been the year before it did. But didn't we last year just kind of say, well, we were kind of
tentatively approving a couple of different projects that totaled a certain amount, but then it was up to the school committee. I think they may have changed >> that was with the the um they did some improvements to the schools. Um I think the bathrooms and security kind of
>> instead of itemizing them, we kind of lumped it into >> Okay. >> Um yeah, maybe the truck was the year before. Um, I can verify that. >> Well, I'm just looking quickly at some notes here.
Um, I don't uh I don't see a school. Building building inspector. This is last year. Building inspector truck, but that was a three. That's why it's come back this year. Cemetery truck. Okay.
And then I'm looking at the trucks that that I guess that was it. >> Yeah. So it wasn't last year that they were looking a highway heavy truck. >> I don't think it was >> requested by the highway department, but that was given a two ranking. So I don't know if that was approved. If
>> the truck was approved last year, the year before, and it came in at the end, um all of a sudden the truck let go and they had to replace it. >> Okay. Well, in anyway, >> could have been the year before. I I I'll get that for you for next meeting. >> I'm I'm getting uh trying to get some
clarification right now exactly what we have fleetwise and how old they are. So, as soon as I get a answer, I shall pass it along. >> Okay. Well, so much for that. uh regardless of how I
feel, we will take a look at that and try to rank it in view of the others. So now we're on to item number two, prioritizing the projects. And Jim asked if you would think about
setting priorities on these projects preparatory to this meeting. I tried to do that uh and I found myself stymied because we have a lot of we have a lot of requests this year. We I counted 30 something 34 or something. Uh
and there some of them are are large. >> Um and some of them I I quite frankly don't think we can do well mo in terms of the numbers. We we're not going to approve 35 of these. We can only do so
much with the money we have. Jim, should we be looking at a particular number uh in terms of what out of free cash? And I know you have X's in here. Didn't add [clears throat] them up, but do you think we should be spending >> million and a half or something?
>> Based on what we've done the last couple of years, we've used 50% of free cash, which would be 1.8 million this year. 1,820,000. >> So that's a sort of a barometer. But anyway, um All right.
>> My other question on the amounts was um you have Beach Enterprise for the beach committee truck. I assume they have that in their fund. And then you had Marine Services. Do they have 700?
>> They do not. >> Okay. Um, probably have about 250. >> All right. That's kind of I didn't think they had that 600 there. >> This is the beach. [clears throat] No, >> Marine. >> Marine service mean for the boat. >> Yeah. So, those X's that I have on your
sheet are just possible funding sources. >> Okay. Okay. And they're not they're not my priority list or they're they're just um >> just an alternate possibility >> just where we could get funding. If if we were going to pick those items, we would get it either from Free Cash,
Marine Services, Beach Enterprise, CPC. So that's what those X's are. >> Well, why [clears throat] don't we do this? Let's let's walk through these. Just let let this be our task today to get an idea of how we feel about the ranking. But this won't be the final
ranking, okay? This will be like the preliminary ranking and mull it over in the next couple of weeks until we have our next meeting and then we'll have to start making some real serious decisions at that time. We're we're well in shape in terms of time frames and so on and so
forth. Uh we'll probably have this wrapped up before the first of the year where in the past we'd go into January, sometimes February, but you've been so efficient and so cooperative that I'm I'm impressed. I'm impressed. I want I want the people to know. Um but seriously, they're doing a good job
here. All right. So, I'm just going to if anybody has a different method, I'm I'm totally amendable to it. Otherwise, we'll just zip right down and these are not in any priority now. And maybe just have the conversation and kind of get a a sense. I'm going to mark them down one, two, or three just so I can keep
track for myself. And but that won't be the final call. We'll be doing that in view of further discussion uh at a probably the next meeting. So to get the ball rolling in the amount of time we have today. Uh we I'm just going from top to bottom. If anybody would rather
go in a different order, I'm okay with that, too. But if I don't hear that, I'll just plug away. So I mentioned the beach committee truck and there was a [laughter] question about the funding and does that you don't have it checked off. So that means it's not free cash. Therefore,
it's coming from the enterprise fund, which the beach enterprise. >> Yes, it can it can be funded from the enterprise fund. It could be free cash, too, but the enterprise, that's what it's there for. And there is funding available in that account. >> If we were to use that for that beach committee truck, would there be enough money left to pay lifeguards and the
other things? Okay. >> Yes. >> Okay. Um well I don't get to the beach much anymore but uh I I do think this has some importance and the beaches are one of our greatest assets in Westport. So I
I think we need to keep up to date. The only thing about this vehicle you know it's only for a couple of months really three months and what do we do with it though? Is there any other use for it during the year? >> We don't. um in the thought was a used vehicle. A little bit more difficult to
procure a used vehicle with the >> way we do things, but um it just gets beat up so quick down there with the salt and the sand. >> Yeah. >> Um >> yeah, in the past we've used it um depending on what type of vehicle it's always been leftovers from the fire
department or the highway department. We've used it to do some plowing around here if it was capable of doing that. But um normally they just like last couple years they just parked it at the highway department and >> left it there. So I think they'd be looking for a used vehicle. Um they
needed for shelter down there. They don't have any shelter along the beach. >> All right. >> They do have a small ATV type vehicle that they use. >> Okay. [snorts] So what what's the uh sense of this in terms of priority and
urgency? M >> Mr. Chair, I I'm just curious, should we look at the items? So, really, there's only two on here that could be potentially uh funded from enterprise funds. Should we look at those separately and not necessarily rank them? It's kind of more of an up or down.
>> I think that's a wise uh suggestion. In effect, we've done that. We when Mr. King was here, we [clears throat] would put aside the money and just get the feeling of each item in terms of priority. But you cannot ignore that. I mean, if if the the enterprise fund from
the beach is going to pay for that truck, >> it's hard to say no if they've got the money and they're asking for it, right? >> And that's what the enterprise fund is for, right? >> Yeah. >> So, [snorts] yeah, I think uh we can talk about that as a separate item. We can go through where that's that or CPC
money or whatever if you want to do it in that ranking. I'm okay with that. >> I think as far as a priority goes though, I think it's a one. It's needed. Um they've kind of gotten through the last year without one. Actually, no, we we used one down there. Um, but it wasn't drivable on the highway, so we had a pocket in the parking lot for the
summer. But that transmission went at the end of the season. So, >> and Jim, where are the others in reference to Mr. Thrasher's question? >> The only other one would be the marine service. >> Marine services, specifically the building repairs. >> Okay. >> But I mean, I I I would agree obviously
this is I would consider this a priority. I just think >> for the for the purposes of doing the math and adding up, we can >> yeah, >> perhaps take take them separately. That's all. And then I'd ask the same question that he asked on the um other one is if we take the 100,000 out of
marine services, will that leave them enough money to operate everything else that they need to for next year? >> Yes. >> Again, there's two funds, the marine services and the shellfish. And I think we'd have to tap both. >> Okay. >> If we approve the 100,000.
>> All right. >> Okay. So, those are the only two that meet the criteria you were suggesting. Okay. So, I'll just keep chucking along here. Town it. Once again, there's a lot of it going on here, Jim. So, that's different than the town hall
workstations. >> Yeah, that was just a general request. I I It's not It would be great to have. I think it's something we should have. I don't know if it's a number one. I I ran it as a number two. Um,
>> yeah, >> kind of a wish list type. >> Yeah. >> Type thing. >> I thought it was not a one. I didn't really make up my mind. I'm putting it down as a two. What does everybody else think? For the moment, again, this is not written in stone. >> My my biggest concern with the IT uh
request is that I know that there are a lot of outstanding articles, >> warrant articles that have been funded for for years with various IT things. Um, so if there's a way to figure out exactly how much money is where, I know there were a couple when we went through this
last year, there were a couple that were specifically allocated to certain like actual projects and there was reasons you couldn't touch them until uh but I don't think that was the sum total of of all of the the outstanding monies that are
out there for it. So, I would I I I almost wouldn't want to rank this until I knew what other monies were still out there. >> Can we do that, Jim? Is that is there >> get the articles. In fact, I said I would get that to you and I didn't get that. But Okay. >> All right. Well, then we'll pause on the
it agree with you, Mr. Thrasher. So, >> yeah, you you want to know what's out there and hope there's a lot and that'll >> Yeah, because if there were some other funds that we could repurpose from an article over to the you know, another article over to this then >> Yep. I did go through each article with
with Keith and they were all accounted for. A couple of them we closed up. There was some minor funds, but let me get the list so that we can all review it. >> Yeah. Okay. Let that be on the next uh agenda. Good suggestion, Chris. Okay. Uh animal
control truck. I don't remember that being well. There were good arguments, [clears throat] but I I didn't get the feeling it had to be a number one this year. It probably has to be done at some point. Jim, do you have any
>> of been pushing very hard for this? Um I talked to Nick today. He said it's it's in poor condition. Um it was kind of like a one to two. Okay. Well, I'm okay just putting it down as as a one. I I can understand that. I I
thought there were some pretty strong arguments, but again, this is not the final countdown. Okay. The building inspector truck. Now, didn't we talk this could also be an SUV? >> Yes. So, I we may be able to reduce that cost to somewhere around 40 um with a
smaller SUV. >> Yeah. Because isn't when [clears throat] we say the building is isn't that vehicle used by other people? So, right now we have Theo uses it. We have the electric car. Yeah. Um and Ralph uses it. Ralph still uses it, right? No,
>> it doesn't because um you can only go a certain a certain >> Yeah. >> amount of time like you get a certain mileage before >> Yeah. >> you stop panicking, you're going to run out of electricity. >> The the batteries >> wearing on it, so you don't get a full >> you don't get the full 150 miles. You
>> Right. Well, I thought we agreed that the replacement would not be an electric vehicle, >> right? >> Yeah. And uh >> so yes, there there's definitely a need. Um >> well, if it if it's >> not on the list for a few years now. So >> yeah. Well, what do you want to put it
down as a one or a two for now? >> I think for now for one. And my guess is we're going to get to the whole list. We're gonna have more ones than we have money for. So >> yeah, that seems to always >> may have to rep prioritize. >> Yeah. And then we re you rerank the ones. [snorts] uh on the cemetery expansion. And I was
thinking about this the other day and after our meeting and my question is and we [snorts] may have covered this and I didn't remember it but why do we have to use any money from free cash for the cemetery expansion when they have they
have a fund the perpetual care fund. I think I know what the answer is but I got to hear >> I don't think they have enough in the well they don't have enough in the perpetual care fund. We would pretty much exhaust everything in there. Um I didn't I sent out a memo on that. >> Yeah, >> it's only the interest on the perpetual
care that we spend. >> Um >> well, one could argue just it's got to be a devil advocate in every committee. >> Why do it at all if we don't have the money? I mean, it's to sound old fashioned where I come from. If you don't have the money, you don't unless you can borrow it, you don't you don't
buy it or you postpone it or you take a different approach. At one time Tim King was talking about I want to call them moseliums but they were like a stone wall almost cement I guess and they could be uh the urns for cremations in
them and that would save us significant cemetery space. I thought we were kind of going in that direction. >> I I think in general now I think cremations I don't know if we're up to 50% now but they're increasing every year. Um, [snorts] it's a very emotional subject when somebody calls and they're looking for a
burial plot and they want a specific area and you can't get in that area or they're Yeah, it's it's very touchy. I I won't be fielding those calls, but somebody will be fielding those calls. So, um, we're also required to have uh cemetery space here
in town for residents. >> Yeah, I was curious that came up at the last meeting and I [snorts] was not aware of that. But it's like an unfunded mandate almost right >> now. So, good note, Isaac, after >> I was gonna say it is an unfunded mandate, but
at one point, I want to say years ago, probably in the late 80s, there was some discussion about restricting who could purchase in town because there are out of town resident, out of town people that purchase
>> and and again, every problem is a problem, right? So, so what happens with that? You can have somebody that's lived in town for 65 years and they moved to Florida for >> um, you know, 5 years and now all of a sudden they're not a Westport resident and their family's here and it's it's
Yeah. >> They need to purchase the plot before they leave leave >> because if they have one then they're good. >> Yeah. I mean, there's a lot of things that I think the cemetery really needs. You know, at some type some point, we need a committee or select board just
doesn't have the time, resources to get involved in all the details, but you know, if if we open up these new sections, do we allow gravestones or should they all be flat stones that you can, >> you know, that's what a lot of these cemeteries are going towards now, just because it's easy to maintain, right? >> Um, you know, do we change prices for
cremations as opposed to for burials? you know, there's a, you know, do you allow out of town people to purchase? Um, >> well, this is a problem, a common problem in the big cities of the country. They're running out of space. Uh,
but anyway, there are different approaches that can be taken. And I just brought up the thing that male uh because we were talking about we're going to run out of space someday. We've got to come up with a better better approach. And we'd had the time of the
uh cemetery manager uh supervisor talk about it. He came in and talked about cremation and burials and so on and so forth. So yeah. Okay. On this one I I don't I just honestly don't know how important it is that we do it this year.
I do recognize a longer term problem here. >> Didn't we start some of this? >> So the design is done. Um it's ready to go out to bid. Mhm. >> Um the highway department did do some tree clearing over there, but um you know, they only spent a few weeks there.
They just, >> you know, in the past, the highway department has had additional staff. So they over the winter, they would put one or two guys there and they would work on clearing. You have to excavate down six feet, take all the material out, sift through it, and then put the stuff back. And it's got to settle for a year or
two. And then um after that, you can go in and start using it. Um >> the the thing so I guess stepping back last year we had 300,000 that was approved from town meeting towards the cemetery expansion.
The law states that you do need to provide uh facilities or but it doesn't it it doesn't necessarily need to be burials. So >> you know uh a mausoleium cremation that that counts. I know that this plan has two the purchase of two separate new
sections and I'm just wondering, you know, you're looking at a total funding. I'm looking at the memo you sent and it's about 950,000 on the high end for the whole for both sections. It just seems to me that it might make more sense to have one
section done the with the landscaping for burials and and look into purchase of, you know, some sort of mausoleum situation >> for the second section to to save some some funding there. I just >> going back for another 200,000 on top of 300,000 last
year when there are funds in the perpetual care, you know, fund that can be tapped. I just I I I'm wondering if there's a way to par or to uh to pair this down a little bit and still >> understand that, you know, because you're you're looking at you're looking
at increasing the lifespan, it says, of 20 20 years with 1,600 new plots. Well, can we do 800 new plots and 800 uh you know, >> cremation, you know, or even just can you split the difference between a
mausoleum and the burial plots? I just It's hard for me to justify going back again after last year. >> And and just so you know what happened last year is that when we originally came before CPC, the original estimates were about $500 $600,000.
That that final design wasn't completed. It wasn't done until the end of February. So we didn't get the final estimate till March and our numbers were already in. So that's why there is a difference. It wasn't you could go, you know, it's like anything else economy is scale, right? So, if you do it all at once, it's it's
going to be cheaper. It's one mobilization. Um, you can clear the whole site at once. There will be some cost savings. Trying to estimate what those savings are, and it's it's tough to tell, right? Um, yeah, we could look at doing one section as opposed to both. But what
what I'm thinking is there could even if you you're your end goal is to create 1,600 new plots or spaces whether they they're split between burial and and cremation. Maybe that maybe that represents
getting the capacity there. But it seems to me that'd be a significant cost savings. So that's why I just feel like this might this plan might need a little bit of revisiting. >> Okay. All right. So we won't move on this. we we see the importance of it at
some level, but oh, we're not ready to sign up yet. So anyway, okay, that's that gives us all a feel for my own purposes. I'm putting it down as a two. >> Just one more comment on this. out of four years that I've been in this position, this has probably been the most
um out of all the calls that I get, the cemetery calls are probably the highest priority and the most calls that I've received over the years. >> But there have been complaints about cutting grass, some but um a lot of it is
>> well, what are the what's the nature of the calls? Are people these people who do not have cemetery space that they've [cough and clears throat] it's it's it's a lot of things, right? one, it's general maintenance, and I think we've kind of picked up the last year or two on that that we haven't received
>> probably anything on that, but it's also um we've had people from out of town that want to purchase. Um there's some different requirements of veteran sections that um people want to be buried in in the Beach Grove Cemetery. Um, and yeah,
>> but these people, >> when I say, you know, somebody needs something quick, somebody, you know, >> they're looking for Saturday burials, and we're having trouble getting people to come in on overtime for the Saturdays. It's uh >> it's it's it's important to the community, I guess, is what I'm trying to get to.
Well, it's important that we have burial space, of course, >> but a lot of people we as selectmen sign the certificates that you sent us. >> These are people who are planning in advance. >> Most not always, >> most of them, but not always. Um, a lot of them,
>> you know, you get a death today and funeral. >> Well, nobody's buying a plot tomorrow. >> Can sure happens. Okay. >> But when we do fill up, which and I think we had like roughly 250 remaining plots. Um, if we're going 75 a year, takes two years to get a an area
settled. Um, if we don't get something done in the next year or two, we could reach potentially reach that point where we have people looking for lots that need to be buried and we don't have any space for them. >> Yeah.
>> Well, okay. I I it's important and there's no question, but it's some I don't know how much we have to do this year with the money we have, but okay. more more to come on this issue which is yeah I I recognize the importance of it. Okay. It police workstation
75,000 uh Jim I'm looking at you just thinking you know have all the answers here. I have all this. >> Yeah the the workstations I I know were priority for Keith as as well as the um
Oh jeez. They had the circuit board, wasn't it? >> I brought my glasses. >> So, they they talked about the servers. I remember there was an issue with with um the servers reaching the end of their serviceable
uh updating her life. So, that that I know that was that seemed to me a pretty big priority. I guess they they uh >> Oh, the >> it Yeah, it be Yeah, that's for Yeah. >> Yeah, the dispatch console. The police
had too the dispatch console and the workstations. >> And Keith had ranked the work st if you look on the left on the department rank, I have the ABCD. >> Those are how Keith ranked his priorities. Um so he had the police workstations as as his top priority.
And what about uh the dispatch council for the police? That's further down. It's B. That's >> Yeah, that I think that is definitely a priority. Um >> I think that that he said yeah that if they didn't upgrade that they >> can't get it serviced anymore. >> Yeah. >> Right.
>> And that's for your 911. So >> So for now these ones >> Yes. Yes. >> Are we saying that >> both the the council and the workstations? >> Okay. Um replacing servers. That's the the towns.
There were three, weren't there? Very cool. >> Yeah, that is number three on the it. >> Am I correct that that was also having to do with police servers as well? Wasn't that part of >> that one? I'm not sure. Um >> I'm trying to think where the servers were. There's one here, one
>> I thought they were town hall service, but >> yeah, I saw it. I think he's replaced the police service recently. >> Yeah. See the service they're saying current service is six years old, a critical piece of infrastructure.
When they fail, there'll be significant downtime and we have to keep up with the latest operating system to avoid loss of support from the vendor. >> Yeah. something that will happen. >> Well, one of the requests is uh replace
the servers at the town, police, and fire stations. 150,000. >> So, that was all three. >> Tampa. Okay. So, it's all three. Yeah. >> But then there's another one here. That's aging computers and the town offices. Okay. Yeah, that answers the question.
>> Yeah. The servers I know he said because that's what he uses those three to back up everything on. So if something were to happen here detrimental, it we have a backup at the fire or at the police station. >> For now, I would put them as a one.
>> Yeah, I think I remember the arguments in favor of that. >> So the IT data backup, it's a C here. So it's not a one. I take it. >> That seemed to me it was adding uh another layer of redundancy.
>> Um so that I' I'd probably put that more of a two. Mhm. >> I think it's still a priority, but but not as >> the came here in the information. They're no longer under warranty or maintenance plans. The backup
>> stuff, >> but I what if I recall that was like it was the second tier. It was like the second level there of backup. Yeah. >> Replaces the three backup data devices for each of the three host servers including all hardware, software, and
programming. Okay. Um, I'm chugging right along because of time. I realize there's more conversation needed on a lot of this. The next one's a rated D by Keith. So, I think they're low. The cameras for fire stations one and two.
>> That was a B. Cameras. Um, >> just seems just seems ex expensive. >> Yeah. Seems like >> I even I happened to bump into the fire chief one day and he said he felt it was extremely expensive for what they need.
>> And I'll put a two. >> Yeah. >> And then there's the he town hall workstations. I know we might have some strong feelings on that. Right. [laughter] >> He seems to think we can get a couple of years out of what we have. Um
>> sounds good to me. What do [laughter] the users have to say about this? >> I I would Oh, well, >> go ahead. No, >> I was just going to say I would really encourage uh the IT department, Keith, to look at kind of a getting a revolving schedule going like we're doing on on
the school side because I mean that's a chunk, but I'm sure there are those that get bogged down quicker than others. Yeah, but that's I agree with that because I think that's we need a Keith. Um, you know, it's we were 14
years that we had our original computers and now these here we've had for like five years and they're already >> and they were three years old before we got them. >> Yeah. >> Yeah. Took them three years. Yeah. >> You want to go one one to two? >> I'm giving it. >> It's one of those things. I think we do
need a revolving program somehow or other to figure that out, but >> I'm okay with the one now and we'll see where we end up at the >> Okay, now we've got uh some big money going on here for cable design, fiber cable
design and fiber loop installations. I I don't I don't know which one's more important, but I don't I I don't see the the loop installation. That's that's absolutely too expensive and maybe that project is not going to get done. on and it's the way it is. But I'm really not
sure the two go together. So Jim, tell me uh educate us on this. >> You know, the design I think they're looking for is the end user design. I don't we don't have the infrastructure set up for that yet. Right. We had looked at doing the light company a couple years ago. Never went forward
with it. >> Um I think we're a couple of years out. >> Say I think that's a three because we're just also looking at those numbers. That's not realistic for the for capital improve. Well,
>> it would be a borrowing item, not a >> Yeah. >> It wouldn't even come close to being functional at that number. Like it's >> Yeah, >> you're [snorts] talking 30 billion for a townwide fiber network. Easy. >> Yeah. The cards do the basic stuff.
>> They put those at three. >> Yeah. >> Marine services build. This is making the building larger and bringing it up to date. This is a Harbor Masters building. >> Yeah, I think he's more just um repairing what he has. Yeah, maybe adding a small little stairs and deck or
ramp on the front of it, but the roof shingles are blowing off. Um >> yeah, it it's he has no he has very little heat in the building. >> Yeah, >> he needs a heat pump in there. Um and I think he can fund it through the marine services in the uh fisheries.
>> Yeah, I thought there were strong arguments for that. I I had marked it as a one. >> Yeah. Uh, regarding the the patrol vessel, no, I I'm sorry. I don't I don't get this. It's very expensive. It's hope it's
never needed anyway. And >> I was going to say I hope it's never needed, but I also question how what the draw is on it cuz to get it up to the other we've only got a narrow channel partway [snorts] up the river that I question
how much it's going to be be useful. The cruise was in the dispatch council I think. Uh console >> be ones. Is that >> one? >> Where are we? >> Uh the police at the next section down. Two cruisers and a dispatch console.
>> And the cruisers have been part of a an ongoing replacement plan. Right. That's what I thought. Okay. Yeah, that's definitely >> Okay. So, they're important. Uh I agree. Now we're getting into uh fire department. I guess I saw some of it anyway.
So the fire prevention vehicle, is that what that is? >> Mhm. >> He really pushed for that one. He that was his priority. >> How important is the PPP gear? that I thought that was important, but maybe it's not as important as
>> had that as second priority. >> As I recall, that jumped out to me as being uh I would have ranked that first myself just because there's not only is there a legal requirement going forward for new hires, but also you run the risk of, well, the new hires are getting
this, why aren't, you know, why aren't our our long-term Yeah. >> uh employees getting that, too? So, that's >> it's not hugely expensive. a huge experience >> as we look at all of this. This adds up. I understand that. >> So, one for both the first two.
>> Yeah. >> The response EMA response vehicle. Again, I don't I don't have a feel for how important that is. I just don't. Does anybody else have some thinking on this? I would think it's
something that being EMA I thinking it's something that would be useful at times but not and yes I'm sure they could use it as a backup vehicle year round but EMA is more for hurricane
>> things like that that I would think >> I I I think I'd go two on the EMA and the Cascade >> I would I I think to the extent I understand what's fully involved there, I I would say that's correct.
>> So the fuel tanks and the AC condenser, right? Fuel tank and the AC condenser. >> The AC condenser seem to me very important because uh you're dealing with a mold potential there if that's not if
that's not fixed. So I think >> that has been on his list the last few years too. Yeah. >> Yeah. We do try if we've had something on the list for a long time, we we try to give that priority. Guess it means the p the managers have been waiting and waiting and asking for it. Some point
you got to kind of bite the bullet. So I understand that. So I'm sorry I jumped ahead to the fuel tanks. >> Fuel tanks. >> One of which is out here, right? Talk about those tanks. >> So this one's good. They want to [snorts] kind of replicate what they have here at the Briggs Road Fire Station. So, this operates with a key
card, so anybody in town can any of the towns can use it. It gets charged to their >> um department >> instead of driving all the way here if they're in the north end and driving all the way here to get gas. >> Well, they don't have to drive all the way here. They can go >> the fire department can use that one cuz
that's it. All >> the COA, >> right? >> We'll be done at four. Greg, >> they were closer to that one. They could fuel up there. Well, at the risk of sounding Neanderthal,
what happened? What is this cost effective to have our own fuel tanks with gas maintain? >> Budgeting wise, it's good, right? Because we get a yearly price. We know what the budget for the year for the different departments. Um, and I'm assuming the price that we get is
>> competitive. >> Is competitive. It's definitely competitive because we put it out to bid. And um I've never compared the price that we get to the actual gas station, but um it's it's yeah, >> these tanks often have to be replaced
every so often. An enormous >> And that's the one with the brakes road. They're looking to replace that one. It's um they're having trouble with some of the mechanical stuff with it and um they just said the age of the tank. It's it's due to be replaced. >> Quick question. Okay, so we they they do
have a functioning one right now. It's last legs but functioning. I I'm looking at the the 120 and I'm just wondering is what's the risk of that cost uh increasing exponentially as you get into a construction situation
whenever you're dealing with fuel tanks. >> Well, whenever Yeah. [laughter] Right. whenever you're dealing with with fuel tanks especially, I'm I'm concerned to what you know what might be found on that and where that could get uh exponentially more expensive than what they've got here.
>> Maybe for now just for the rankings of one to two kind of keep it. >> That's right. Yeah, >> we can. >> Yeah, for now that's fine because we're going to be talking about this again. >> Okay. Windows and trim and station number two. I'm going to say too, is that something
Diamond could potentially do or no? >> Yeah, I think I Yes, they would still have to purchase the materials. So maybe one option even for those three is to instead of >> pricing them individually just put 25 or 30,000 aside for repairs and see if they
can get Diamond to come in and do the labor and you'd have some capital to purchase the supplies. >> Yes. >> Okay. Where is this hot water tank uh fire station? Is this these?
>> Has this water tank fails or is it simply aging? >> Showing signs of failure. He said >> it's hard to say no to need for water. >> 15 years old. Take >> I would like to go back and see the
reasoning for ranking that one below the the window trim though. If it's >> it seems almost >> if it's an imminent Yeah. If it's an imminent failure, that's one thing. But it >> I don't know. >> Well, no problem for me because I already put down the windows as a two. >> There you go. There you go. Yeah, I'm I
I would I would see the windows as a two as well. And >> those windows are 30 years old. It said built in 1970s. >> These are the windows are 30 years old. >> Almost 300 years old.
>> It's got a few years to catch up. >> Yeah, but they were better windows. Yeah, [laughter] >> I don't make them like I used to. Ariel, >> place the windows in there. We're worried about the building falling in the window. The windows remain kind of still kind of leave it in the one range, one to two range. >> Okay. Why don't we talk a little bit
about the restaining the station number one, the sighting? Uh, I don't to me sighting is always something you you could get another year out of, which I do at my own house, [laughter] >> but I'm not saying that's really the best practice either.
>> You can pay a price for that. >> And the cost is always going up anyway. So, I don't know. This one, >> what what say the group >> again? This is not binding. >> This gets back to the Oh, go right ahead. Pardon me. I'm sorry. >> No, pardon me. Go right ahead. >> Oh, no. I just said a three. That's
>> three. Three. >> Three. That's my >> to to the comment I made to you earlier before we started the meeting. Uh you we'd like to pretend this isn't triage, but mostly it's triage and I don't know it is like this uh >> rises to the level. So I I would have it
as a three as well. >> Uh we have only 10 minutes left. I think we can zip through these just to get a feel for it, but we're not going to make any decisions obviously. Here's a big ticket item for the schools. HVAC Elementary School. Is this uh Westford Elementary School, I take it?
>> It is, and it is the only building that does not currently have uh air conditioner. Um the goal in this would not be to have the entire 500,000 uh expense going to CIPC. It would be hopefully in conjunction with uh grant
funding and uh earmark funding. >> Yeah. >> But it it is it is certainly a priority. >> I don't dispute that. I remember we had a roof put on not too long ago and that was clearly a priority at that time. >> Uh MCumber school, is it mech, how you
pronounce that? School playground. >> And this uh just to remind the committee, this is in conjunction with a generous grant to actually do the work of the of the the uh building the playground. This would kind of just be
like the make ready, you know, and the terrain site preparation. Exactly. >> Okay. That's good to know. Although it's still a significant price, but I like everything else. I suppose this one is next one is rated C by is that Keith or
is this by the school folk? It's >> so this was the original ranking and then they added the two new. >> So actually those >> so the first three didn't change. So those were ABC from from the school >> ABC and then the computers
are D ABC D E. So I'm going to I'm going to speak as myself as opposed to for the entire committee here and just just say that I think of these I'm I'm ranking the the the trucks as ones and the TV computers
as ones. I would probably put the the cameras as two just because I I think there are there may it's always possible to get some other funding sources for uh for when it comes to to safety and and also this isn't um this would basically
be filling in certain gaps. We're not talking about there there's not a need to replace the entire camera systems or anything like that. So, um, and the the understanding we're dealing with a finite, uh, pie here. Uh,
the elementary school adult restrooms definitely a need, but I I can understand if we're going to see that, uh, if we might see that again on next year's round of discussions. >> Okay. And Chris, you had uh, one says for the computers in the truck. Did I
hear that? That's correct. Yes. >> Okay. Again, this is just for our consideration. The last couple here, highway highway dump truck with the plow 157,000. Jim, is this the the truck that does not
require CDL license could be >> Yeah, that's what Evan presented it. >> Yeah. And uh I tend to I know they get a lot of use out of these vehicles and they the hiring department is pretty good at not asking
for something they don't really need. So I'm putting it as a one, but I I'm open to further discussion. The generator, I don't know. What do you think about that? >> He's passed the last couple of years. I had it as a one, but I you know can
confirm. I I would probably have it as a one, especially if we're going to reconsider the other gas pumps because that generator does run the gas pump. >> That when they mentioned that that >> definite jumped the list on mine. Yeah.
>> Yeah. >> Well, okay. Uh and then the mini split replacement. This is the highway department. It is listed as a C, so it wasn't their top priority. And it's not extravagant in terms of
cost. That's good news. But any thoughts on that from the committee? Put it down as a one for now or >> still working. So I had it as a two. >> Is that for the >> It's kind of where I was as well. >> Was for the the offices.
>> Oh, just >> Well, if they're working, something can be said for that. [laughter] >> Uh but we know that doesn't last forever. Okay. Well, look, this is all we can probably do today because we need to vacate the room on the next meeting, which I apologize, but uh it's okay.
We're in in good shape. I'd say take this home and think about it and the next meeting, which we'll discuss in a moment, um we'll get more serious and start to make some decisions. >> So, I I'll go through the list. >> Yeah, if you
>> I think I have most. If I don't have them all, you can correct me at the next meeting. >> Yeah, [clears throat] take it out on me. No, you're pretty good at that. >> And uh >> so just just for the for the sake of argument here uh or for to think on if you take what we have identified as uh
first priorities right now as one priorities uh the total is uh 1,990,000 and change. Uh compare that with the number of 1,820 in change that was given on the free cash. So you're looking at a
difference of uh only about 169 1695 right now. >> So it's not >> we may be able to get not a big >> not terrible. Yeah. >> Yeah. Just one thing with the schools. Which ones did we have ones for the schools? >> I want to ask Chris because he's going
to say all of them. But >> well so I I will I will give you my ranking. Um I had the elementary school as a one, the Mac Humber school playground as a one. I had technology sa safety cameras as a two, uh the dump truck and the pickup truck as ones, the
TV computers as ones, and I had the uh restrooms as uh I'd love to have it as a one, but I had it as a three for now. And as I said, >> so I did get a text and I think it's from Michelle. >> I think she's looking for the pickup truck over the dump truck. She'd like both, but if we pick one, maybe in the
worst conditions, >> the pickup truck is the one that is completely inoperable at the moment. Yeah. >> Yeah. She didn't know if the dump truck be available for plowing, but they could use it for little things. >> Okay. Okay. Uh, quickly, topics not
reasonably anticipated. I have none. Jim, I don't know if you have any for for us today. >> And then we need to approve the minutes of October the 29th. Um, I think I sent those to you. >> You did. >> I think you got two copies of those. >> Motion to accept the minutes.
[clears throat] >> Second. >> Motion made and seconded. Any discussion? All in favor say I. >> I. >> I. >> And Jim, that's all of us in attendance unanimously. Uh for the next meeting, if we go with the two weeks, that's this
is the third, isn't it? >> Yes. Uh yes. >> I won't be here. >> I won't be here. >> I was going to ask what what's what's after that? The 10th. >> The 10th. Is that a better date for all? >> I'm okay with that.
>> 10th west. >> Probably make that one work. >> 10th. Okay, we'll go with December the 10th. 3:00 right here. Uh, that's a Wednesday, I take it. Yes. Okay. Um, and I'd like to wish everybody and their families a
happy Thanksgiving. >> With that, >> a motion to adjourn would be most appreciated. So move >> second. >> Oh, I thought I was going to fail for [laughter] all >> in favor say I. >> On [clears throat] that vote, the chair
declares the meeting to be concluded. Thank you everybody. We got out of here before >> and have a good holiday.