the West Paul Community Schools School Building Committee. Today is March 31st. It's uh 4:33. This meeting is being held uh hybrid and we have a few people joining us uh
online that way. And uh we'll begin uh if you join me with the pledge. Join me in the pledge of allegiance. I pledge allegiance to the flag of the United States of America and to the republic for which it stands. One nation
under God, indivisible, with liberty and justice for all. >> All right. All right. So, uh, first on the agenda is we have a punch list review and project review. We are currently waiting for Sean from CHA to join us. Chris,
unless you want to you have anything you you could share. >> Yeah, there was one thing with regards to the punch list that I did. about this meeting and that's with regards to the sidewalk keeping. So, uh I know from the last meeting there was discussion about
going back and exactly identifying where that stood. Um we went back through our records and really couldn't track down you know where that was left off. You know, I think the question that we have
now is is that something that we want to pursue in terms of addressing that here or taking it off the conscious but Kim
obviously you remember we did the core drilling. We did the cores. >> Yes. The idea was to take samples, send them to a lab, which I believe they did. >> So that's where the problem, >> but we don't know. We never got any results. >> We never got any results. So supposedly
um this is what Nich told me that the the samples would have been turned over to Charlie and then Charlie would have sent them to a geological lab, not niche. And um you know, I forwarded that
information to Sean and everybody, but nobody been able to find any results from any type of geological lab. >> I think that's like 12,000 8,000. >> I only I don't have any pricing. I just
had the um the receipt from Pro Cup that they had come and done the >> So, just to update update everyone and anybody watching at home, um the first winter after we opened up the school, it was it was in fact a cold winter that one year, that first year, and we had a
lot of heaving of the the sidewalks, uh heaving up from the granite curbs all around the school, front, back, all around the school. And uh of course we brought it to the attention of the contractor and everyone involved. And of course you know at the time the
uh the general consensus was well you know it's to the you know the subsurface material could still be wet or damp whatever and you know why don't we wait and see uh you know let's give it some time and we'll keep an eye on it uh da
da you know. So that's how these things go unfortunately. Um following couple of years, you know, the winters weren't as bad. Still heave. I we still had heaving, >> you know, and then, you know, we had a couple years that went so bad, not so
much heaving, but then this year, very cold in December, January. Uh so, you know, we had a more pronounced heaving of some of the uh the sidewalks. And if you look at some of these pictures everyone's seen, you see that um that like sealant.
>> Yeah. That sealant was put there the first year after the sidewalks heaved. >> That was to to kind of seal it. >> Uh that was to help it. Um so I mean the issue is still there. Obviously that
material is holding too much moisture. Uh or we're getting moisture off somehow getting into the into that into that substrate that maybe shouldn't be. So, you know, the when something heaves it, yeah, when it warms up, things throw out
a little bit. Yeah. It drops a little bit, but it never goes back, you know, it never goes back to its original state. So, I mean, at this point, what do we do? We could core it again, get some samples again, and and if if a lab tells us that the
the substrate is, you know, not good material, at that point, what do we do? you know, four years later. >> Well, Charlie was responsible to start with and we should get an answer from Charlie, right? >> Yeah, we uh the that was uh so the whole cing thing that was something aside the
contract that you know that was something that the the committee uh decided to do. That was something we paid for again, you know, outside of the original contract. >> It was Nich that did the uh the boring.
>> No, it was Pro Cut that did the send it to Nich to wise. >> I thought that it would have gone to Nich, but Nich said no, it would have gone to a geological uh engineer, but I didn't have any names other than N. >> And have have we could is there could we
contact Bro? >> I did and they don't have anything. They said they sent it to Charlie. Sorry. So, at least when I went through the records and the history on this is, you know, I know there was conversation with Mitch um about the sidewalk and
doing the testing and this is 2023 when I was able to keep it 428 at that time. They replied they didn't have any expertise in testing the subgrade below the sidewalks and you know they recommended at that time that we reach
out to Briggs again about doing the testing. So, at the time, CHA, and this is May of 23, CHA spoke with Briggs about doing the testing and they had the cost at $865 to test one location.
And that was really the last course I had at the time. Whether or not that $865 was ever acted on, I you know, unfortunately, I didn't see any minutes on it or
on my side of the Yeah, I I mean I obviously I don't remember, you know, all the details, but I know we spoke about it several times because this issue kept coming up. >> So whether or not the committee, >> you know, did we vote to get it cred,
but not tested, but it doesn't make any sense. The idea was to test the substrate. I mean, >> there was no reason to core it except to get the material. And we did like four borings, right? Four, five, five, >> five. around the perimeter of the school
>> and there was several in the back, one on that side and I think one over here. All the areas that had been deemed uh you know even so >> yeah. So it's again it's it's the
material that's you know whatever it's just holding too much. It's just holding moisture and when it gets cold enough it just freezes. >> Have you reached out to see if they have any reports or samples and waiting for payment. >> I can I I this is the first I never I
didn't have anything that I could find, but I can definitely do that. Reach out to them. >> It's Briggs. >> Briggs. >> Briggs. Where Dave? You know where they're from? >> I know. >> They're involved in that kind of work. >> Yeah. I'd have to look at exactly what
the scope was that they came back to us with. I just the progress report. At least let's reach out to them because I'm sure if u they they >> think even if we had to take the samples again it should be done. I think we need to it's pretty it was pretty substantial
in some areas. >> What are we going to do though? >> Yeah. I mean >> the sample is no good. >> What do we do at that point? What is the district do? What do we do? So I think that's kind of the question is I I don't at this point I would just say that it wasn't done or acted on and so if we
want to restart that process we have to start from step one on that something that we want to pursue under this much would it be something anything under warranty or or you know
>> I mean I know everybody says the ship sailed when you did >> you know substantial completion But where this has been on record, >> yeah, I I would say we have to follow as we look at that type of language, give us a
recommendation on it, but I think the process would still be the same in terms of ramping it up and we need to address. >> It just takes it just takes one engineer to say, "Yeah, no, that sample's good enough." >> Well, I like I said, I'll contact Briggs.
>> Yeah. And I guess we think about the implications of it, right? So, is it a safety concern >> in areas? It's a tripping hazard. Oh, it definitely was. Oh, trust. >> And then the plows, the plows are hitting the corners of the >> the uh the speed bumps out back.
>> I mean, it was very noticeable even. >> I mean, the cement went up like an inch above the the manhole covers. I mean, >> and the last thing you need to do is to be liable for that, right? Because, you know, anybody can clearly see that. So, from a safety perspective, I do We do
need to go to that next step >> right now. >> It was the length of the at least in the front. >> Oh, it's everywhere, Dave. >> Yeah, >> here it's bad. The uh the gym entrance area along the curb in there
>> and along the back. But it was Yeah, it was mostly like down that way over here. West more the west. And we know I we noticed it right away. First year. I mean, >> I'm sure if I go back enough, I got all kinds of pictures of of that.
>> Yeah. We sent them off to Charlie and everybody else. >> Yeah. Yeah. Dr. Roy and Chris, I think some of the things that we're dealing with now at the committee level is the the work that was supposed to be performed by contract. Uh right off the bat when we noticed a problem, we
brought it to their attention. Um, in some cases before we had had a ribbon cutting, uh, in some after we had a ribbon cutting, but very close. >> And we've been kind of looking for direction to try to emphasize the fact that you have a responsibility when you sign a contract,
>> try to withhold money, uh, try to pursue that. And I think legal counsel has kind of discouraged us from taking that hard road. Um, but we never get to completion unless we do something. And uh at least I I for one as a committee member hesitant about just saying well you know
we we live with that now. I don't think we should necessarily especially when it's a public safety issue and there's been some design issues with the contractor and there been some um disagreements between the contractor and other folks that were supposed to be representing us in the process under
contract. Um so that's where we're at. um and you folks both are going to be more directly impacted on those decisions that go forward at this point. So, we're looking for what your recommendations would be and direction on it. But there are some uh issues uh
the roof, you know, uh uh access to the buildings in terms of uh public safety, transportation issues, those kinds of things that uh before we close it out, we really should address with any funds that we have left as opposed to paying for stuff that maybe a contractor um a
roof for example, warranty uh a sidewalk some kind of quality assurance when they start off with. Um and that's what we haven't been able to push. >> Yeah. So I mean in terms of next steps I think our action would be you know if
the committee has made that decision we go back to CHA and say yes it is still something that the town wants to pursue. What are the appropriate next steps to get this? On that same note, you know, what if anything can we do, you know, within the existing agreements that we
have in place to address the cost? >> Yeah. >> And there there may be something, but I think really it should be on them to give us that recommendation. >> I mean, that's where the disconnect has
been. >> Yeah. >> Well, and CJ's again back on board. So, you know, when it comes to these conscious items too, even with regards to bricks, you know, that's something that we can't ask them to do to say, "Hey, follow up with them on this."
>> Okay. >> I'll make a note of that. >> Yeah, we'll follow up with uh with Sean. >> All right. And uh he's following up with Sean on that. >> I'll follow
Um, all right. Uh, update on previously approved projects. Uh, Kim, the filtration room ladder. So, I just received an update this morning that the ladder will be ready for pickup this Friday, uh, April 3rd, and he will check with his crew and availability um, to
get it installed hopefully next week. >> Um, they're going to install it. >> Yes. Yes. >> Have you seen Have you seen the ladder? >> Uh, the drawings and um when he came out to do some specific measurements, he made note that um currently there's a a
gap between the landing of the that room, then there's a piece of metal, then the stair begins. So now the ladder will be butt up against the flooring in that room. So that safety issue will be gone. And then um it's going to be it's
still going to be a steep ladder, but the rise is going to be the correct height and the stair is also going to be longer so that you have a safe footing to put like a you know a big shoe or a boot or something like that. It's not going to be the steps right now are only
this big. So >> yeah. Yeah. No, it's terrible. It was ter I I would suggest we take the old ladder and mail it to the architect with a bow. >> Okay. >> Because we spent enough money on that thing, right? >> I know. >> And then All right. can the automated
controls. So, how we how we make it up? >> So, we have a couple of um issues. So, currently when they come in, they're technically have been just under our P&M pro uh contract that we have. They just come in and they've been addressing some of the issues that we've had, which
again are, you know, from the beginning. So, um, with that it takes a long time because each one of the controls that we've had to take off because it's not either correctly maintaining the heat and the cooling in the room, if it's not
correctly doing the lighting in the room or whatever, um, it takes over an hour for him to redo one of those controllers. So, basically during our P&M, he's spending a lot of time fixing
the issues that we've had day one. So, we did have a conversation about speaking about having the system recommissioned because there's so many issues with the outside lights still being on, so many lights in the
building, uh, still remaining on that we can't shut them off. We have had, uh, great success with the new gym lights that we have. It's literally a button you turn on and off. So, when I did speak with the gentleman from Air Masters, Josh
um junior he suggested that um he is going to speak with Liberty and also National Grid about um programs that they have for recommissioning existing units to help save on the cost. So, I
just wanted to bring it to the attention for the committee that um both Paul and I think that this would be a better way so that they would come in for like a week and they would look at all the RTUs, make sure that they're running the way that they're supposed to be running and they are working the controls on the
wall in the classrooms to make sure that the heat and and things are running the way they're supposed to be. address any units that have to be replaced because um you know they haven't been functioning right from day one. Um so any controls that need to be replaced
and reprogrammed. If we took that on on our P&M contract, this would take forever and it it's just not feasible. >> And this is just the controls part of the system. This has this is not uh
>> this has nothing to do with the air air handles on the roof. This is just the the controls that control all this. >> Yes. I was just going to say I mean it does have some controls. It's the control part you know and then if there is something that is malfunctioning on that which has been you know deemed to
have been either the way that it was programmed or it doesn't function the correct way then we may have some other issues. But I mean, this is something that at least we can control that we can see, you know, if the controllers are working or what. >> And Kim, this entails just them logging
into our system and just going through this is all >> Nope. They would actually be here on site. He was uh >> But this is all computer work, right? This is electronics. It's fine tuning though. You need that kind of expertise to do it right. >> You need them to go on the roof and they would look at because there are computers in those units that um you
know, things that are not working correctly and stuff. dampers don't open, dampers don't close. You know, we have that issue in the classrooms. We had that issue in um >> uh Lori Melo and Dr. Royy's office just the last time he was here. He addressed
that. So, I mean, those are things that we can't fix because it has to do with the controls portion and so he did, you know, things like that. But we I do not have a cost for this, but I just wanted to bring it up that this is possible that
between like he said Liberty and National Grid and see what they could give us to do a recommissioning on an existing system. He's hopeful that you know he could get some help in that. >> Basically it's kind of resetting the system going through the system. >> Yes. Yes.
>> And it'll help our people u our staff understand it better going forward. I point should definitely >> well it's really not unfair to introduce something like this to to staff without having that kind of >> understanding and these people can come in and they they have done this so many
times they'll be able to say oh look for this look for that you know that kind of situation >> who air masters >> the people that we currently have our P&M maintenance problem uh program with so like I said he's been coming right now our program is they come every other
month and they address any issues that we have. But we've been so bombarded with so many issues that have been going on. You know, I mean, just a couple of weeks ago, the lights in the cafeteria were constantly on, off, on, off, on, off. Even if I programmed it, which I
know how to do, to be overridden so that it stays on, they were still flashing. >> So, what was the fix? So, it takes like we might have had a some type of power glitch or something and then it takes like a little while and then it'll eventually kick in, you
know, then they stop blinking. But, I mean, those kind of things really shouldn't be happening just because we have a power glitch, you know, and it should be able to, you know, like if I ask for the lights to be overridden to stay on for 10 hours, then the lights shouldn't be blinking at all for 10
hours. And I I couldn't even get it to do that. So, it's just annoying. >> Why they make this thing so complicated? >> What happened to a light switch on the wall? >> You know, it's the different world out there now with these folks. Yeah, that's the problem. But, you know, you're driving by and you know, the sad thing
is lights on. >> Yeah. >> You know, you don't want that and you you know your cost of maintaining that. >> I I think this is good money and I think it it'll our people will take the pride in in making sure once they understand it how to use it. I'm all for it. We got
to do that. I mean, what what's the alternative here? >> I mean, Paul's done that in a few different places. He's gone. He's he's checked the controllers. He's taken it off. He's unplugged it. He's waited a while, then he's reset it, you know, and actually that might have been
I'm probably mistaken, but this time I think that's what he did and it ended up keeping the lights on. But I mean, I know I've done it before to keep them on for 10 hours and it it didn't work, you know, just to keep them on the length of the school day because the kids go in there for lunch and, you know, we have
special needs children in there. They can't deal with the flickering lights on and off. >> Yeah. It's just it's crazy. >> All right. All right. So, you're working on So, you're working on >> Yeah. So, I can I can update the committee as soon as Mike gets back to me from Air Masters and I can let you
know what he finds out from Liberty and and and National Grid um and see if there would be even a cost to the committee >> to to do another >> You're thinking there's some uh some programs out there. So, that'd be good. >> Yes, >> that' be good.
>> Yeah, that would be very good. Kim, >> uh anything else on that? uh discussion and review quotes of the following projects. The denitrification system, replacement of the wood chips and the stone. Kim, let us know what that's about. >> So again, um we've been having this has
been happening over the last uh year. Actually, um we've been having problems with the membrane tank in the front of the of the uh ditrification system. It seems to be clogged with the um wood chips. So, we've gone out there, we've
raaked, it's supposed to be raped every, you know, six months. So, we've done that, but um over with this last blizzard, it kind of like pushed everything over the top. We had the had to have the tank pumped, um I believe three times. So, it's almost a total of
$10,000 that we just spent. We are looking to get reimbursed um through the FEMA uh um you know, request that the town put in. Um, but basically what she was saying is we should have put stone in because that would let the membrane
breathe better better. Right now it's clogged. >> We should put stone. >> We should have put >> should put stone. >> Should put stone now. But I mean probably add this. I don't know. So let me just stick to now. So they're looking to replace the wood chips with the
stone. Um, it'll be about $690. Maybe. No, it's $600 because we're going to pick up the stone. We decided that we were going to do it. All right. So, just so again, so people I don't want people to think that the school or Kim's people aren't out there cleaning
>> this area. So, the the mulch that she's talking about is basically a mulch filter >> that is over this tank that breathe that exhausts the air from my d from my ditrification system which we had to put in >> uh because that's what everybody wanted.
Uh so that system requires a lot of maintenance and upkeep. So you could imagine the these wood chips over time just turn into uh you know >> mulch whatever. >> So the system wasn't wasn't breathing as well as it should be. So the
recommendation >> is to remove move remove the wood chips >> clean the filters or the the grade or something. >> It'll clean the membrane in the tank >> and replace it with stone. >> Put it with stone >> which probably should have been stone from the get. >> Right. And then the removal is going to
be by our inhouse staff. And then the re u the putting in the stone will be in our you know in house staff. >> It's not like we're not cleaning the gutters or cleaning the drain. This is just something that >> needs to be done. Yeah. >> Just a design.
>> All right. So you're do so you you're you're on that. >> Okay. Yes. >> Right. >> Yep. >> And then uh we got uh trophy cases uh installation. You want to talk about that? >> Trophy cases. >> Sure. They were completed by uh Diamond um
after some time. Um they're currently there in in the back of the building. >> Um on the specifics though, I would defer to >> Do we have that uh is that in here the invoice? >> The invoice in >> No. So um so Diamond did come. Um they
did a beautiful job. They are very very uh talented students. Um so all the wood has been installed. All the cases are installed. The glass not been installed. Um, so the the invoice for the glass or I should say the estimate for the glass
is $9,600. So when this was originally in introduced um the whole project was supposed to be $18,500 for the five um cases. So the glass has
come in less. Um, Diamond has verbally told me that the cost from Diamond for the um the um wood is going to be 3,000. And then um it has been decided that
lights needed to be put inside. So Diamond hadn't accounted for that. So we're going to put them in and it's $2,400 for the lights. So there'll be an invoice for the $2,400. There'll be one for the 9,600. and then the 3,000 from
uh Diamond. So, we're just um once they're all installed, Diamond also offered to help um the athletic director bring the trophies over here and um then then we'll be we'll have everything that you know the district has earned throughout the years over to this
building. We have some different plans. um we may not be able to put like all the plaques inside the trophy cases. So, we might put them on the um cement wall behind the auditorium and things like that. Make some dedicated spaces like that, but everything should be brought over here.
>> Good. >> Yeah. So, you know, as part of the original FFN contract, we had three small two or three small >> trophy cases that, >> you know, filled up in just you know, one spot or something, whatever. It was
smart. It was clear that we needed more more space and we want to we want to show off our uh >> our history >> our history and the kids and all this and that. So yeah, so uh Tom Marvin, former superintendent had contacted uh Diamond and
>> already a couple years ago. So uh but they're busy. So uh >> we got them to uh build us those cases >> and they even refaced the um original cabinets that we had to match the new ones. So it really it's really beautiful
you know and then we also they have the case on the top which is going to be for like um you know thousand point balls. So those will be in a separate compartment so they'll have glass around them too and stuff like that. So it it it's really a great design
>> and we hope to fill it up. >> Yeah. Just as a point of clarification. So the last I guess these couple proposals these um obviously because I only attended one meeting prior to this are these items that have already been approved
scopes or projects have been approved >> yeah the case yeah a couple years ago yeah >> yeah we yeah >> yeah we reached out to diamond superintendent did few years ago >> okay >> I can't is not to exceed
the figure. >> Oh, yeah. Like I said, >> we're under that, that's for sure. >> Yeah, because the original proposal that I had, like I said, was 18,000. >> So, we're under that. >> Yeah. 18,500. >> So, we're at 9 10 11 12. We're at 13
>> 15. >> Oh, the electrical. Yeah. Okay. >> So, to to Chris's point on the previous item on the the stone, so then this committ will then approve the once it's once it's sent, right? >> You don't have an invoice for that. >> I don't. No, it's just a quote. So, I just wanted to bring it to your
attention. And >> we've already kind of committed to like 18 and you're going to be under that. So, uh >> for the for the for the trophy cases. >> So, we could almost say not to exceed and then it wouldn't hold you people up to to pay the people.
>> Yeah. >> Because, you know, >> Okay. Yeah. >> You got vendors that are bringing in stuff for diamond too and they're going to be as it is. It's probably going to take him a month and a half to get paid and at least we say not to exceed then the schools can process it. As long as it doesn't exceed the figure that we'd
already voted on if you're comfortable with that. >> Oh yeah. >> You're the purchasing agent. So you know >> so we'll go ahead. No, Kim, go ahead and >> Okay. >> Get the stone. >> As long as it doesn't exceed that amount, you're sure, you know, >> and and we're thinking it's the figures you gave us are going to be the figures.
>> Yes. because I just made these phone calls, you know, so um within the last, you know, two weeks I've been working on this so that I would be prepared for here. So, >> and sorry, other than that, the the system's been working fine. I mean,
>> the whole denitrification, it's getting >> Yes, >> I see the guy there out there servicing it every month or whatever. I mean, it's been working. >> Yes. Yes. This has been like I said the the last month and a half was very very difficult because we had trucks here like every other day uh just to pump it
out just so that we can you know keep it working and they monitor so they can tell that it's not water coming from the building cuz they kept saying is there anything running in the building and I'm like I personally checked every single bathroom and Paul's gone through checked every single bathroom nothing's running
in here but then they can see it in there that it's just infiltrating the tanks and stuff like that. But like I said before, the system was built to make to work 12 to 18 hours a day and right now it had been working 24 hours a day. So we just took out I think it was
close to almost 30,000 gallons over the last couple of weeks and uh so right now we're kind of like status quo. So let's >> anytime it gets three in 36 inches of snow, you're going to have to be prepared that we're going to have some cost.
>> Hopefully it will not happen as much with the with the rock with the stone in there because the membrane shouldn't clog up with the >> Yeah. I just think it's the amount of moisture that's going down. >> Yeah. >> In the weather, you know. It's >> I mean, a lot of homes in this
neighborhood had the same problem in their cellers and they normally don't have that problem. >> Right. Right. That was a lot of snow to melt and stuff like that. >> Kim, the wells been fine. >> Knock on wood. >> Yeah. The fields that's that pump's all been that's been that's been repaired.
>> They're coming April the one day next week to start up or the week after to start up the irrigation system. I don't think we need to run it, but they'll >> But the pump that's all been repaired already. >> Oh, yes. That's all. Yep. Yep. Kim, I apologize. Can you just give me that
what that amount was for the ditrification? >> $600. Okay. >> And I think most of those, you know, we've learned a lot with denitrification systems in the last 10 years. And I think the stone and the wood chips are part of that. >> Yeah.
>> You know, now it was optional before. Now everybody's doing the stone because just to, you know, better make >> they're learning. >> Yeah. >> Okay. Anything else? Anyone? All right. So, uh, we got some invoices. Hardcore invoice 780. Kim, what's that?
Well, I think this was >> I think this was the old one when we were having no alarm. I don't believe this was ever paid. Um, this was for them to >> Oh, this was a service. Oh, service call. Yeah. Service call to check system alarms and verify.
>> Yes. So, this was done. >> All right. So, that's okay. So, you're good with that one. All right. Next one. That was for um >> Northwest Water Solutions. >> The well cap well cap, excuse me, on the
the um camp ground well. Um by D regulations should have been a vented cap and it was not. So um the D was here when and visited and they cited us for that. So we had to have that cap replaced.
>> Is that something is that was that like is that new new regulation stuff or is that should have been It should have been, I guess, originally put on, but I don't know if this is a different woman. Uh, it was the woman that we usually have. Maybe not the one that came out
when the well was first put in. So, she made us change the well cap. >> Yeah, I know. We had a remember when the other well was blowing water out. >> Yeah. >> Okay. All right. Then we got a we got three here from Gail.
Uh one for 4762 65 1430 60 and 59 9375 here obviously January
January the agenda statements. >> This is coming out of the uh the contract we had approved. >> That's correct. >> Okay. All right. So, >> with those we have an invoice from TPC, which is the equipment that we had uh authorized you to buy last time.
>> And so, this portion of the equipment has been delivered and is being used and is working out great. >> Good. Yeah, >> we talked about the five or 600,000 contingency last time in the January
meeting. >> What's the do we know the status of >> Chris? >> So, um in terms of the documentation which specific >> in terms of in terms of the work, >> uh yes, so we did have a coordination
call. They did have a site visit. I wasn't able to attend that, but they did have a walk through >> the last couple weeks. They are on schedule to pursue that work this spring >> and they actually are coming out Friday. The roof uh Bob Gilrest and whomever
else um we have a meeting scheduled for Friday morning at 8 a.m. So Paul and I will both be here and they're doing a tour of the roof and setting up the >> Who's on the work again? >> I believe it's Greenwood, >> but um I believe they're going to do the, you know, set up a timeline to when
we can start some of the roof repairs and things like that. So, >> that's this Friday. >> Can I ask a question then about the this other infrared report was that were they they came out in >> that was from Gail? Yes. >> Yes, from Gail.
>> That was for the um expansion joints, right? >> There's a lot of um >> but we don't have any kind of proposal to fix. So the roof work that they're coming to do is just the roof work and I think we had about four or five leaks recently.
>> Right. Right. So that's what Paul and I are planning on showing him on uh Friday morning also to see if this has anything to do with any of the repairs that they're going to currently make. But if not, Greenwood would be here for this
walk through so they can see what's going on as And when we had uh Agugustini back here when we were going around doing the the open, you know, sealing in some of those areas up in the ceiling, >> gym, the auditorium,
>> weren't all these areas here the uh >> I thought by the exit doors. >> Yes, I did. >> Didn't they do those also? >> I thought so. Yes. >> Those were all part of the initial >> infrared report that we got from u >> the uh Adam Right. Adam G.
>> So this may this may be part of the of the scope. >> I don't think so. I think it should have been done >> on a punch list type of thing, you know, right from almost day one because that has been an issue. >> So >> as you remember the uh the electrical panel we had to move because the water
the leak that's all in that area. Some of that is in that area. >> Yep. It's actually outside the gym entrance and outside the um loading dock entrance. Those were the ones that he uh infrared this time. >> So one is correspondence Chris that Gail
sent to you the last page. Uh corrections for these issues are the responsibility of the contractor as is the documentation on the correction. Uh Gail bears no liability for further observation. Um so from this point forward we pretty much got reinforced by
Gail. How are we going to who's who's going to take the lead? And >> so this is something I'll follow with CJ. They were on the distribution of this report. Um and again it's really their responsibility for the recommendation >> the contractor
>> C. Okay. C. >> Okay. All right. >> So I'll make it. >> Yeah. It's just that we don't want to let another two months go by and the next rainstorm start complaining again. Chris, just CC me on on those emails because >> absolutely.
>> Again, Sean maybe helping us, but he wasn't here two years ago or three years ago. >> No, I'd rather more people know, you know, the conversations. So, that's >> and even I mean, Gilchrist, so are you going to meet with him on Friday? I I just bring that up, Kim. Like,
>> I will. We will. And then I also received an email um yesterday, which I apologize. I forgot to mention um Keith Price from uh INR Mechanical is planning to come out here to look at um he has to do something on the roof with one of the
rooftop units. Um so he's it's on the sheet metal punch list he says. So he's planning on coming out well he's contacting us later this week to to make an arrangement to come out um to do this work that's on the
punch list. that flashing on one of the units or something. >> It's um two roof duck drops into the auditorium. >> That's something else. Okay. >> Yeah. So, um I'm surprised he actually responded because every time I've
contacted him for um just to come for us, he he won't do it. So, I guess maybe they still have money that they owe him. >> And Kim, I'm sorry, Kim. >> Dr. White. Uh you said we had a few uh few leaks.
Are these new leaks or same old leaks? >> So nope. So uh luckily we had the gym track leak back again >> on the ends both sides. >> Yes. And then um we did have a different
one in >> Shel's office. >> Shel's Yes. office. And then um the Melissa A's room still. Yeah. >> And room 1180 which is the same type of situation.
It's the single the flat room sticks out. Yeah. >> We had the leak before the build we opened the building. Exactly. >> Yes. Yep. >> So, but I was surprised with the gym track cuz that's been dry >> for quite some time. I mean with all the snow melt that we had
>> and then this last raintorm. It is. It's It's It's the cold. It's the cold >> pulling the ceiling and >> unbluing stuff, right? Whatever. >> Yep. Yep. >> So, that's >> So, is that bad or just >> No, no, it's it's I mean, obviously it stopped, but that's something that, you
know, um >> obviously fix. >> We talked to Paul, excuse me, we talked to Bob Gilchrist and he said to make sure, you know, to have these areas marked out and that's why Paul and I plan to be here Friday so that we can do the walk through and Greenwood will be here as well. So that way if it isn't a,
you know, roof issue that Bob is here for, then it will be a warranty. >> A lot of those streets are where we have one roof up against an exterior wall. >> Yes. >> Right. >> Gym ones and then the two rooms. Those are the same thing. It's >> running down the I beams and eventually
dropping into the room. >> These are new or I guess resurfacing too. I know you're having a conversation at the end of the week. You just send that over to me. I'll have include that list. >> Sure. just so it's documented there as problem
areas. >> And did we check the u the contract for the bond for the roof roofing bond of some kind? You warranty if you want refer to it but that way but there should be some kind of recourse for the
town uh in the new construction that when we start we shouldn't have roof leaks and the bond covers that. Uh, and I never saw the details of that. Brought it up a few times at the meetings, but I can't imagine that the town entered into a contract with a roofer without having
some kind of warranty on the product that they're putting up. >> U, I mean, it's kind of standard business. Uh, so we we must have it someplace. I don't know who's responsible for those kinds of contracts, but it's got to be there someplace. So I mean that fits in the
procurement documentation but at least up until this point it seems they've been working with us on identifying rectifying. >> Oh I I think they are. I think the question is going to come down uh how do that get paid and and I've been kind of outspoken saying well that's the
contractor's responsibility. It's not the towns because we have a surplus left over. We're not going to be using some of that to to take care of those problems. >> Yeah. So I believe this latest under their contingency lines and no new dollars are being spent. It's just
through their existing savings. Um you know I don't know how that's going to impact it with I guess their current scope of work and what they're out on the site for. You know I think hope is that they're mobilized here captured as part of the work that
they're doing as long as it's identified as a problem area. But um you know again I'll get the list I'll keep it over to Sean and we'll make sure that that's documented as they start this process especially with the flat roofs because sometimes just because of the the drains
are a little higher sometimes and the water doesn't drain off and then you got seepage going on. U but you didn't have it on I mean the elementary school it's got to be some kind of a when they did the roofing on that there had to be some kind of warranty >> in the old day they call it a roof on
and it lasts for 30 years and it would deduct based on the number of years that >> you know you went free without a problem. >> It was up to me I'd seal all those vertical seams and all that exterior masonry. It's it's almost sort of like a contingency keeping back and cover those things in case they do happen, you know,
>> and then they're released, you know. So, it's kind of a performance bond if you would. >> Okay. All right. So, we'll follow up with that. Um Kim fire equipment 5,57. >> So, this was for the um 11 um CO
detectors that had to be replaced in the um the um rooftop units. Originally, I had misspoken about that was supposed to be for 10 years, but when we called >> Oh, they were expired or something. >> They expired for six. They're supposed to expire at six years, but they've
already expired. So, we had to have them all replaced because fire department was here and it showed us trouble on our fire alarm system. So, they wanted them replaced. So, um, >> Sean was supposed to, I believe, look
into whether or not there was any, um, contractor responsibility, but, um, >> so he did and, uh, there is we don't have an avenue for that for recourse. So, it is something that we have to, uh, >> but the units were new when they put
them in. They weren't >> So, they I think the the issue is they were new, but they were sitting on the shelf. So based off of again my understanding is based off of the manufacturing date of them >> right >> they outside the warranty based on when
they were installed. So unfortunately we didn't have that language specified in the procurement documents. Really? >> That's part of who thinks about that? Oh, if you go in by >> not the owner, not the person building the school year, you know, I can see that happen.
>> Yeah. Two years. >> Talking five years. It's like >> Oh, two years. It's two years. >> Yeah. >> Yeah. They they they we lost them last before December. They replaced them in December. Uh so >> yeah, so
>> we open we opened in 21. So substantial completion was September of 21. >> So we lost them in 25. So that's like >> they actually installed. >> Yeah. That >> probably before that at least. >> I mean they may not have been sitting on the shelf. They may have been
>> sitting in the unit. >> Yeah. >> Yeah. I'm sure it's I'm sure it's typical stuff, >> but because I mean it was all 11 went at the same time. It was kind of >> So moving forward, Kim, this is just going to be part of your maintenance budget. >> Yeah. So eventually, yes, that will be
added on. So the note is in the budget book to every fifth year or so. >> And what's the cost of one of them? >> This was uh one is um they didn't have it broken down, but it's $3,247
for 11 of them. >> For 11. Okay. >> And these are in every unit. >> Every unit on the roof. All right, with that, uh, any any further comments, questions on any of those invoices? If not, I'll entertain a
motion to approve. >> Second. >> Any further discussion? All in favor? >> I. >> All right. All right. So, uh, I'm just going to hold off a second on the minutes. I just It's not on here. Uh, it was my mistake
not to put it on here, but I wanted just to uh talk about the campground. as it relates to solving our traffic issue here from the school pickup and drop off. So again, so for those watching at home, uh the town in their
wisdom after some great urgent from the schools decided to we we ended up purchasing the uh the campground next door for we need some room to uh build some additional fields someday. As it turned out, we needed it to put a well in. So,
we were very lucky that the property uh came on the market because if not, we uh the school probably still wouldn't have been open. Uh so, anyway, we owned the campground and again, the plan was the hope was to develop it into a few fields.
Uh but but along that would be part of that would be another road, another entrance into the back of the the property to, you know, heading towards the the elementary school. So I So my again this is just my uh my
thinking is in the meantime I think I think the town has the resources we could probably the town could probably do in conjunction with the schools is to put in a road through that property that would allow the school to use it as a a you know a road to to in
and out of the the elementary school. We could use it to stage cars. you know, parents could park there waiting for pickup and that would keep all those parents off the high school property and off of uh Oak County Road. You know, again, that's just a rough idea of what
I think we all would like to see happen >> and I know you I know you guys met out there a few weeks ago maybe and had some discussion. So, I'm glad to see that happening, but I think it should definitely pursue it to uh try to get
that done. Whether we start off with a gravel road for now and then if it's something we're going to keep, if you know, if we're not going to do fields right away, you know, whatever the case may be, but something has to something needs to get done. I think our role as a building committee has to be separate
from the campground to some degree because I think the perception of the town is that we made a commitment for the building committee for this school. But we started off Dave was one of the originals. You were and I was. I don't see anybody else around the table that were one of the original folks to to that committee. But we did talk about
public safety. We actually paid for a transportation study. I think we paid for two of them. U I I know the first one was 3,000. I'm pretty sure the second one might have been about the same. Uh, and the the studies both suggested that there wouldn't be a problem on the little county road. Um, the first day of school and the
elementary school coming down. I I can see a member of our committee members here that I think his daughter had a a problem the first day of school uh with people coming down from the elementary school and people uh backing out. He actually had people parked in cars in high school backing out into the traffic
flow. Um, it was an accident waiting to happen. It was a public safety issue waiting to happen. I pushed for initially not the campgrounds because we didn't have them at the time, but at least try to tie in through Green Street and there was a lot of opposition from the people on Green Street. >> But again, it was a public safety
situation. We put in a new school here. >> Um, and we put all our students in here, all our students. Well, let me go back. >> Before we own the campground, so was the only option. >> That's the only option at the time. But we did have an option in the design and this committee talked about the design
because the design bring coming forward took away the entrance for the elementary school. There used to be a curve in between the two. So there was a separate coming into the middle school and the elementary school coming down. Also we had a problem on the other side with the library and you know the the library then we were using that driveway
as well. So it didn't make any sense to bring in the high school and the traffic associated with the high school without having some kind of means of egress. uh and and and provide some opportunity for public safety. We didn't do that. Um and it became obvious each year it got
worse. So having the the campgrounds there and putting in the emergency access road, we had to do that just because of public safety. We knew we had a problem and I think personally we should from from our committee. Whatever the school does with the rest of the property is up to the school and how
they do it financially. But I think we need to before we dissolve our committee, funds were available to do two things to re address this whole issue on public safety that after we saw it a couple of years and secondly to provide some kind of field activity for
the elementary school. We had a baseball diamond up there that we took out when we took out the the >> two two. Yeah. >> And we always said we're going to at least put one back. We never did. So, you know, now that you at least have the the campground, you got a chance of doing that up in a corner closer to the
school, which is where it was before. Um, I think those two things should be whatever. I don't know what the surplus is or or the balances. I'm not saying surplus, but the balance we have in our account, but I'm assuming it's close to a million dollars. I'm not saying we're going to spend anything close to that, you know, but I think those two things
should be addressed by this committee. the rest of the stuff that people are talking about in town in terms of fields and so forth. I don't think that's something that we should be handling as as a committee because that wasn't our charge. But those two things are and and I feel that we I failed as a committee member here if we don't address them
before we dissolve this committee. If we didn't have the money, it' be a different story. But we have the money and we have the options. Going back to Green Street, it was never, you know, my first choice, but it was the only choice we had because if we couldn't convince other committee members that if if we
didn't work this out, what were we going to do? And then they said, well, if we have to go to Green Street, we'll look at it. We don't have to look at Green Street now. We can look at the campgrounds. Just expand that whole area. Let the buses go in there. Let the cards go in there. Let emergency situations from the school. We're big
enough to have a separate entrance for our elementary school and it shouldn't be coming through. The same situation with the high school with the with the buses and and you know it's just a bad design and we've got a chance of correcting >> and I sorry who's got a question? >> Karen has a
>> Karen. You got a question? >> I do. Yes. Thank you. >> This is Karen Rouse. Um, so a question for you regarding the road that you're discussing on the campground property. So it sounds like from what was just
being said is that the proposal would be to look to use the funds for the remaining funds on the budget of the school construction building is what it sounds like. And my question is, I was always under the impression that the funding for the
new school construction was very specifically limited to the school property and did not include the property of the campground because that didn't exist at the time of the So, I'm just trying to understand how how the
debt could be used for something other than the property that was originally in the in the debt proposal. Karen, the u the committee's records will will document the fact that the design of this this committee um the
design for public safety was never really met when we did the construction. There was healthy debate with the committee. You're correct that the campgrounds were never considered. We tried this committee tried to get the campgrounds initially to be considered. The minutes will reflect that on a number of cases right when we first uh
started the whole process. If we didn't have the campgrounds available now, that would be an issue. But I would still be arguing then maybe go back and look at Green Street. The the problem is we were charged to do something. The design did not meet those requirements from a
public safety standpoint. We impacted Old County Road to the extent that a lot of people were very fearful of and and people are experiencing that now. And also the public safety of people at the high school as well as the elementary school. That's not the only option. We could
take some of the money that's available to us and and eliminate some of the parking and have more access to the elementary school that way. Given all the circumstances, I don't think it's unreasonable to do that. And and I don't I would suggest and Chris and and superintendent would know better than I,
but maybe we go back to and say we're going to identify, you know, it's probably not going to be more than 250,000 or so uh to do that if if that. And I would say we do a good base and we put the road in there and go back to town meeting u for just an approval to
do that for that purpose. If if there's a misunderstanding or not a commitment uh from the finance committee or the the selectman field well you don't have the authority well let's let's go back and make sure that our town is behind us on this. I think they are I mean you hear from them every day because of the traffic issues that are out there. And
not just the inconvenience that I'm not talking about inconvenience. I'm talking about public safety. We've had accidents and and and we have not as >> I'm not at all questioning or disputing the need or the public safety need. That's not for me to determine. But um
my question is is it a valid use of those specific funds? >> As a member who started on this committee and been on it, there's three of us left here. Uh I think it is and I um that's my opinion. Uh but it's based on my experience on the finance
committee for many years as well. We could choose not to do that. We could go back and ask the town to to reappropriate money for that purpose. I don't think there's disagreement among the town to try to inc somehow address this issue. And this is the most economical way of doing that. I
mean, sure, you're probably going to use the highway department to do some of that work, but the materials that are involved, you could probably take 200,000 out of a highway department budget, but I don't think we should be doing that when we have it for this purpose for for public safety. So my only suggestion here I I don't agree
with the other stuff with the I agree 100% we shouldn't be using the campgrounds for other purposes for this committee but I think the public safety issue I think overrides that and it's a question of how do we do those funds and to me in terms of the appropriateness of it I'm comfortable with it and I I don't
have a problem with voting on that as as a committee member here but I respect what other people in town want to do and if you want to bring it to town meeting I think we you could do that too. We have to increase we we have to do something to to solve this problem public safety wise and we have the opportunity to do that with the
campgrounds right now. So that's the only reason I would support no Tony and I agree with everything you said. The only caveat I would add is that I mean I'm I'm all in favor of the road. I've been trying to do this before we actually built the road that's there now because before that road to the the elementary
school was finished. They had the contractor had just started the road. When the town did acquire the campground and I argued big time, hey, let's redraw that plan. Let's redraw it. It'll it'll give us more parking. We just enter through the campground. Blah blah blah.
You know, nobody wanted to change. Oh, no. That's going to slow the project down. That's going to change. you know, nobody wanted to do it, so we didn't do it. But we did get the campground and we should use it. We should utilize it. That's why the town overwhelmingly supported >> uh the schools and and and voted to buy
the campground because because we wanted to develop that. But we just need to coordinate building that road because we don't want to build a road in an area where we're going to hopefully build a, you know, a baseball field. So, we just want to coordinate both of those things. I have no problem. the school building
committee funds whatever's left to help pay for the road. Obviously the fields that could come from other sources, but I'm I'm all we we need to get the cards off of Oak. >> As it is, it looks like we're not going to be able to build a a field for the elementary school kids. We're not going
to have a softball field for them or a baseball field or small diamond or whatever. So, you know, I feel bad about that. We we failed as a building committee and and our design and going forward as a committee always said we'd come back to look at it and you know there's just no space for that and we do
have space for a road and from a public safety standpoint we should do this and if this isn't the appropriate way to do it financially then other people can weigh in on that but I think it's the most logical one and I think it's I don't I don't see the Department of Education in Boston objecting to what
we're trying to do. I see them rejecting what we're trying to do right now. And I I I could see that we we we have a liability right now public safety wise. We have a lot liability in terms of just coordinating making that happen for dismissals and everything else. We got
problems and we kind of put that under the rug. We need to address this up front. >> Sean Sha, go ahead. Sorry. Go ahead, Sean. >> Hi. So, um, so I've been on the committee along with you for many years, Tony, and I think this is appropriate
use of school building funds. So I think the project is I think building a road is valuable and we need to explore that but it wasn't in the scope of the debt exclusion and so I would want some kind of ruling on we're we're shifting I'm on
favor I actually have a couple concerns about the road actually because I want to make sure what you want to make sure you're not prohibiting yourself from further development so you have to be careful about where you put it but um I know that it's appropriate to to add on
to the scope at this phase of the project. >> What scope are we adding on to >> floor? Because because you and I really take exception to your the comment that about public safety, we may be experiencing the public safety issue now, but when we have those traffic
engineering done and we had the studies done, we did not intentionally build an unsafe system. We we the committee voted on the plans that we have now with the information that we had at the time. We built a safe project. Now it's there's
some other unintended consequences that are happening that need to be addressed and I think we should address them. I'm not sure it's appropriate for the bond issue money or not. But here's my super big concern. I, as a school building committee member and select board
member, have no idea how much money is left in the school building budget, right? And maybe I I had trouble dialing in because I couldn't get them from the public access way, but um and maybe you addressed this earlier in the meeting, but how much money is left and how much
has been certified and what are the steps to close the project? I think I think this committee should be looking at I think we I think we need to know that we can't we've been doing a lot of just Well, we should have enough money. We probably have enough money. We think we have more than enough money, but I
don't know that. Like, do we have that in writing? How much money is left? >> Well, we had the number at our last meeting, Chris. >> Yeah. So, >> no, we didn't. We didn't have a confirmed number. >> Yeah. >> What's the plan? What's the plan to get us to close out the project? >> Go ahead, Chris.
>> Yeah. So, I guess >> maybe Paul has the answer here. If you just raise his hand. Um, just a couple notes too, just on the public safety pieces. You know, I know our police department's been working very closely on the issues here. >> Chris, I'm having a hard time hearing you
>> because of them. >> Can you hear me better? All right, perfect. Um yeah, I know our police department's been working very closely on this issue and just with regards to um I guess this topic because again this is really the first that I've been having a
conversation on this idea behind it. Um but what I would say is that you know this is something where to Shauna's point you know we would get a recommendation from bond council whether or not it's appropriate. I agree. >> Um so we wouldn't obviously for something especially for this type of we
want to make sure that we're on the right footing. >> Couldn't agree more, >> you know. So, I think that's a bigger conversation, one where obviously it would be after today's meeting and maybe a few other meetings after that um to discuss the merits of it. Um with
regards to the balance, you know, that is something that prior to this meeting, Sean, I had the same question. Um and so I had gone to our accountant's office. Unfortunately, she was unable to provide me the exact dollar amount. However, um based on what she had put together just
while I was sitting with her, she estimated about half a million >> um where she'd be able to comfortably say that's what um we had remaining as a balance. Um now my >> plus the contingency.
>> Yeah. So if I remember when Jim sorry when Jim was here I thinking it was something like 1.2 1.6. >> Yes. So >> yeah. >> Yeah. So obviously in part of that is retainage as well. So there's >> so that's something where I agree with
Shauna like I I would definitely if we're going to be adding things outside of what's already here on our punch list um we would want to make sure that we have a solid number that we're working on. >> I I'd like to speak to to to both those comments both and yours. >> Yeah. because there's there's some
things that we're making assumptions and I think going to bound Council and going to Boston is the way to go on this and identify what we're trying to do with the public safety issue. The downplayed public safety issue is not really accurate. It's not factual. Uh we've had more than one accident. I I referred to
one as a committee member uh not my not me but one other committee member family was involved in. We've had fender bumpers. We've had near collisions of of athletes crossing AC back and forth. People coming from the elementary school picking up youngsters driving down and
and in a rush with other people walk. It's it's a public safety issue that's constantly you're just waiting for something to happen. That's one of the reasons we put in the access road to start with when things get a little hairy. Now, as as far as the um what we did as a committee, um our
responsibility and I've asked for the same uh question that Sher asked for what the balance is. If you check the minutes, I've been asking that the last three meetings. That's the town accountant. The town accountant works for the board of selectmen and the town administrator, not us. We're asking the
question for it. We shouldn't be quoting the amounts that should be coming from a town accountant. And we need to get that information. I suggested that we didn't wait until this meeting, the last meeting, that you people get it immediately so we would at least know that and the finance committee be included. If you look at the minutes, I
s suggested all three. I think it's closer to a million, a million two, but I don't know that. And that's going to come from the town. If she says it's 500,000, I'd like to sit down and talk to her about it >> because I think somebody's got to be watching the hen house here and it shouldn't be a fox. I I think that's uh
fully appropriate and I think um you know certainly that's on my punch list of items to address separately. Um you know but I think with regards to this because again I you know just um >> because it's not on the agenda. I would just say I I'll certainly if that's um a
conversation we plan on having part of that we'll talk with bond counsel. >> Yeah. I didn't I didn't mean to get too far into the weeds here. >> Yeah. So can I can I go ahead have a word? Um there was a committee studying the campground and how to develop it. Um
plans have been developed. Um there were alternates as to what kind of fields we would build, where they would go, and where the road would go. I think it's bad planning to go ahead and build a road without at least deciding on the plan.
>> No, I agree. That's what I said, Dave. We may not have well we may not have a money for to build the fields but at least let's put the road in a position where it'll service the fields and not interfere with them. >> Um
>> I think we should develop that plan. I you know >> Jeff Wade was been on this committee. He he was the uh >> uh >> chair of that committee >> chairman of the committee. >> But again that went beyond the scope of this committee. >> Yes. And and I would agree with you
David but but I think in fairness of taxpayers we need to separate the two. >> But I don't think we can separate the responsibility of public safety or the or what we did in this design that since day one it would reflect it was not possible to accomplish what we were
trying to do. What we can do is go back to the traffic engineer that said that the entrances and exits we have are safe and appropriate and ask them why is you know why are we having these problems and and what's what's the solution to
it. It may be something that we can do that's less expensive than building a you know 500 foot long road to widen the one we've got have an additional turning I don't know >> you need to have the size of buildings we have we need to have se separate
access >> and we don't have that >> one of one of the one of one of the uh one of the causes of the problem that made made the problem worse >> uh hence we all forget it was co
uh during co parents uh were driving the kids to school. They didn't want to put kids on the bus and the the number of parent pickup and drop offs increased. >> That's very true. >> And sure after, you know, after CO kind of, you know, went away, yeah, some of
those kids did get back on the bus, but many of them did not. >> And uh that's that's I'm, you know, not blaming it on that, but it's one of the reasons why it's kind of worse now. And I'm sure the traffic study was done well before any of us had co
>> Yeah. Oh yeah. Years ago 2020. So the building 10 years ago. Yeah. It was 10 years ago. >> The first day of school. >> Yep. >> People realize that we had a big problem. And I'm not talking about the people that are just on Old County Road, but the other actions that that's caused with students coming in.
>> We can make it. We can make it. We have the We have the campground. the town overwhelmingly supported in buying it uh to use it. Let's let's utilize it. Let's figure out the best way way to do it. Now, just one more thing. You drive
by any school anywhere, you know, unless it's in the middle of Arkansas or something, there's traffic in the mornings and there's traffic in the afternoon. That's that that's a given. >> I mean, anywhere. >> But show me a school that doesn't have their own entrance in and out.
>> So, >> you won't find it. You're gonna have traffic. But again, sometimes, I mean, I live right down the street, so I I'm I by here many, many times a day. Yeah. Sometimes I'm heading east and I'm way at the top of Oak County and it's like
8:30 like the kids should already be in their classrooms and there's still 30 cars on the street. So, that's a obviously that's that's a concern. And yes, people get impatient. They're passing. Uh I might have done that an occasion or two, but um
Yeah. So, we need to uh we we need to to push the uh we need to push it. So, we'll find we'll talk to bond bond council. We'll get we'll narrow down the uh the numbers on the budget so we know exactly where we are and then it's just a conversation we'll just keep having
moving forward and we'll put it on the next agenda. All right. Anything else? Anybody? So, with that we have uh review and approve this. >> I'm sorry. Paul, go ahead. I'm sorry, Paul. Go ahead.
>> Hi. So, um I just had one concern is um that we don't have a second well for for the school as we we were supposed to have a backup well if any for the water if anything was to happen to the first one which already happened twice. Um, so keeping that in mind, um, as you were saying, Tony, like just planning
together, like if we up on a road in there to not like, um, because if there's ever a reason why we could, um, tie into one of the wells, I Kim and Fran and the schools have done some research and there's wells on that on that um, that property that we could probably use for, you know, a backup
well. So I just wanted to keep that in everyone's mind, too, that um, we are running on just that one well. If anything does happen, we don't have a backup. So, >> so Paul, I do I I believe that, >> right, Kim? You can't have a baseball field over a well, right?
>> You can't have any fields, right? That was one of the problems. >> The initial design, right? >> Yeah. >> You have to have a >> And what do we have a 300? Is it 300? >> I don't remember off the top of my head, but there is a circumference around the well head that you have to It's a safe >> Yeah, I think I think Yeah. public water
supply. I think it's 300 maybe or whatever. So >> to put another well on that property would basic unless it was way in the back in the woods more anywhere up front would eliminate any building of anything. >> Well, was we were supposed to tour the
campground uh tomorrow, but that uh tour has been postponed because there is two wells currently on that property. So, we're looking to see um >> they're near the house, aren't they? >> No, no, there's one on the driveway actually up where the buildings were behind it. >> They have a shower up there. So that I
mean so any field construction that would be right in the middle of any field. >> Well, Martin was supposed to show us exactly where the wells are. Um we've already contacted Northeast Water so that they could come out and take a look at it to see um if these were public water systems already previously because
of the campground. See if we can you know if the D would approve for that to be connected to the schools if that's something feasible. We have to do like a pump test to see if any of the water >> we already did some of that, didn't we, K? >> I don't think that's going to work. But >> yeah, it work. I think we already did that.
>> But the wells would be in the board of health, too. You'll be able to find the, you know, the documentation of the wells, >> right? Through the board of health and building department. >> You don't think it would be they're not feasible >> those D to us with our initial design where the well >> was essentially under the the baseball
or softball fields over here. Um they said they they wanted that whatever that area is 300 foot to 500 foot radius you're not allowed to have any motor vehicles or afraid of gasoline or >> fertilizer fertiliz >> so that well would have to be in the
woods into the >> where this one is is >> oh it's surrounded by wetlands so we wouldn't be able to build there anyway. >> I I I didn't know where the wells were. >> Are we using the one below the at all? >> Nothing. So the original well that we put in >> original well we put in
>> was the split vote of this committee is not even being used now >> we spent about a half a million dollars on our well for three gallons a minute >> in order correct and so let's just put that on the table we are going to need a backup well >> right we already have >> a good idea
>> yeah we were we were told that if we ever needed the backup well that we could use the original well the problem with the original well is you couldn't draw down as much as they were drawing >> but you could draw a limited amount and use it in in retaining tanks and so forth, but it sounds like you can't do that now.
>> Now, the reason we can't draw that well down, it's not because it doesn't have water because the water is actually gushing out of that well. It's plenty of water. It's because of the uh >> neighborhoods all the wells. Now, if we use that well for a week, would it drain their wells? Probably not. But >> well, it was when they were draining it
just to test. That's why it was a bad idea to start with quite frankly. Yeah. Should have. >> Right. So, so as a superintendent, just, you know, we can talk about the funding source, but the needs and we're hoping that the campground can relieve some of this. Absolutely. There are traffic
concerns. I I can't believe that especially when our young drivers are trying to exit and taking a left and old counties back up, right? That's really sort of scary for me. It is a safety issue just like the sidewalk is a safety issue. So, that that's number one.
Number two is we do need a backup well. I mean, I can't I don't even know how much money we've had to spend to make up that day for extra busing. Um, and just and I also believe there's something else that it's not working well with the 24-hour issue. I think you might have
already raised that. Something that's on all the time and it shouldn't have to be on the time, right? With the >> That's the filtration. >> Yeah. Okay. Uh and then the third thing is this is a middle and a high school and it only has two fields really. We only have two fields for a total middle
and high school. And if in the long-term planning if the old high school is going away, we are going to need to develop that campground for fields. So especially if it it goes away, even if it doesn't, we now have middle school
sports and we have both of them all on this very small site, unfortunately. So, um I like the idea of the long-term planning. We have to look at that campground not just in peace meal perhaps in stages, but we do need to
begin to develop that because it's just going to come back to bite us at some point whether it's traffic, whether it's the wells, whether it's the fields. So, >> the campground has to be a separate issue for the town though and be community involvement because we would lose faith of our community. This wasn't
an easy deal to build this school and get support and we got it. >> And we need to be honest with our voters. If if the majority of people feel they can't afford more fields on the campgrounds and so be it. We've got uh Sanford Road, we got all kinds of uh you know, soccer fields there. We've got
177. We got all kinds of baseball fields. Maybe we have to have some community fields. You've been around, you've seen other districts. Not everybody has all their fields on their school grounds. Um, it'd be nice to have. It'd be We really should have planned for it. We tried to discuss. We couldn't build this without
using the campgrounds. The voters decided they didn't want to go that route. But now, I think as far as what you're talking about, the public safety issues, we have to address the field issues, it's more controversial for the town given the other fields that we have.
>> And I think I would agree that we should develop those, but I think that has to be a vote to town meeting. It shouldn't be something that we, you know, should be able to determine without bringing it to the voters a little bit more >> because it affects their real estate taxes and their ability to to live in town,
>> right? And I think we spend about 30,000 a year currently transporting kids after school to different fields, right? So there's that. So it's that kind of cost analysis that in the long run that we have to look at. So >> we need to develop the campground period. >> Yeah.
>> All right. With that, thank you, Dr. Roy. U review and approve the school bill committee uh meeting minutes from Wednesday, January 14th. Any comments? >> Second. >> All in favor? >> I >> I
next meeting to be determined maybe in a couple of months, maybe sooner if we have to. I think you should have one at least within 30 days to try to get some of these things wrapped up if you're going to do some stuff. >> Yeah. We don't want to keep this handing. I mean, you got a town meeting
coming up. The people, the voters would like to know >> when town meeting >> uh >> uh it's Tuesday, May 5th. >> May 5th. >> So, you know, we should at least they I'm sure people are going to if they're talking about what we're doing in town, the selectman and the finance committee and folks like that need to know what's happening with the building.
>> We'll we'll schedule one. Uh >> so, >> so moved. >> No, there's nothing there's literally nothing on the warrant about the school project at all. >> Oh, no. I Yeah, I understand that. Yeah, I understand that, Sean. Yeah.
>> Yep. >> Is there a second? >> Second. >> All in favor? >> I All right, we'rejourned. Thank you.