board meeting to order. Good morning. And our first item is to pledge allegiance. Could you rise and join me? >> I pledge allegiance to the flag of the United States of America and to the
republic for which it stands, one nation under God, indivisible, with liberty and justice for all. >> Okay. I I did want to mention that um we would like to have public input and we welcome
the public to come to um town hall where we are meeting and recording this meeting. Um so we have plenty of open seats for you to come and and join us, but we're also willing and and open to any comments, suggestions that you might
have um for public input. So, I wanted to just include that and this is probably where we would include you on the um agenda. So, with that said, um I would suggest we move to the next item,
the minutes of our February meeting. So, we all have that. >> Mhm. >> And I do we see any comments, suggestions, corrections? I have one. >> Okay.
>> The heading should be put all our board members together cuz nobody knows who's who, you know. >> No, I'm not. >> Cuz like Dick's in the middle, Cindy is in the middle. >> Oh, Tony is after.
>> So, for formatting purposes, you'd like to see the board and then >> the liaons, the two liaison that we have, and then anybody else? >> Yeah. All right. I mean, that's >> it's just a comment. >> Good. Good suggestion.
>> Anything else? >> Okay. Hearing none. >> I make a motion to accept the minutes. >> I second. >> All in favor? >> I >> I >> Any opposed? Okay. Very good. Uh the treasurer's
report, please. Muriel, you >> Okay. I've got more than one thing, but the only thing I'm going to review Okay. >> February. >> January I had a couple of changes which >> Okay. >> Um next time I would appreciate if you
let me know when a um return check goes through because I had to change January because of the return check. >> Okay. >> Oh, okay. >> And it's >> You mean when it gets when it gets come when it comes back in, it gets redeposited and we have it come in. No, when
>> when they send it to you, >> that's when it gets taken off the deposit. >> Which they the bank or the >> No, the county. >> Um, that'd be treasure. >> Treasur's office. Okay. >> Yeah. They send you a form saying it's been rejected. Okay. And that's what you
post at that time and that's in January. So, >> okay. >> So, the discrepancy was how much >> for the B a return check? >> Well, that's just one of them, >> but it's just a little. Yeah, small number $600. >> Well, okay, that's enough.
>> But yeah, so it changes my numbers back. So I changed everything to match. >> Okay. Yes. >> So February other than um social day is going down. >> Yeah, >> they had um deposit March 5th of 68. I
think it was 68. 68 >> a little more day. >> Yeah, >> it was like 8,000, but some of it was for transportation. Yeah, I'm I'm just doing this the part for the >> for the um trans for the >> but that is still going down. Um
>> everything else >> and just just to add in for the supportive day I had a meeting with Connie yesterday and we talked about the number of staff that she has on because she's been staffing for 20 to 25. >> Right now we have a lot of people that are out. we have some people who don't
have um aren't coming back have gone into rehab and things. So, sometimes we're only getting like 10 or 12 people. So, I told her what she needs to do is decrease the staff, make sure she keeps the volunteers on. And the other thing that hurt us too was when we had the CFC person, they came in and did 20 hours a
week and that got taken away last year. So, that's another 20 hours a week that we weren't getting. So, she's going to adjust it um coming up the next month or so and we'll keep evaluating it and taking a look at it. So >> that'll help. >> Yeah. >> Yep.
>> And then of course we had a I don't know if you noticed we had a reserve fund transfer. We got the notice sent to us. You sent it >> and I thank you for letting me know. Yeah. >> Um >> and that was for the vans that needed um
the the they needed to go to adaptive mobility because they weren't passing inspection because of a bumper and some lights. So, we sent it there and they did the um they did two uh >> two repairs. So, um it was $5,700 and
typically we don't have that much repair, but we're at the end of the life of some of these vans right now because we're waiting for our new one. So, um, but that was great that they did approve that. >> Okay. >> And one other thing, um, I went all the
way back to January and did these reports from, uh, January, from July. >> Yeah. Saw the >> Oh, these cumulative summaries. >> Yeah. No, not the summary. >> The the u the monthly. >> Oh, okay. Okay. So if anybody wants a
copy, I can give them a copy of the whole set. >> Can you email it? Is it is >> I already I already emailed it to you. Okay, but there were tabs on the bottom. >> Oh, okay. Oh, that's >> If somebody wants a printed copy, I can
give you a printed cop. Okay. >> Yeah, they were all tabs. Having the copy is one thing. Understanding it is another. Uh, >> so >> it's it's not too bad. Now, I showed the total revenue for February, how much we spent in
>> wages and expenses for each account, >> but it's not program based like the other, >> right? The other was, >> right? >> I think it's just easier to have you explain as we go through it. It's easier for me anyway. >> Yeah. >> So, I appreciate that.
Do you find um that the uh clerk's report I mean the same figures but to just see it chart it out is that >> more helpful >> this report this report this one >> no I understand I think walking it
through not being a financial advisor you know with Mariel's uh guidance and of course the board's guidance to to understand where the numbers are coming in and what it's used for and all of that is just extreme extremely helpful for me. >> Um, so
I think the simplification that we've gone through over the last several months has been helpful. Um, but I think having the uh the experience people interpret it is is a lot easier. >> Yes. Yeah, that's a good point. >> All right. And in February, we did get two checks from formula.
>> They did this right there. >> Yep. That's two checks. That was the >> Yep. >> 13 or 14%. I don't know how they divided it up. So, >> yeah. And thanks for sending me a copy. Yeah, that makes it easier for me to >> Yeah. Yeah. >> The only thing I found with all this is
>> Helen's numbers do not match the accounting office yet. Our balances do not match. >> Right. But they but they're not >> close enough so that we have a visual. >> Some are quite a bit. >> Right. >> She'll get it. She'll get it. >> It's not it's it's
>> So is that what's actually supposed to happen? Is that is that part of the protocol that whatever numbers we have the town is supposed to have the match numbers that you come up with? >> Not necessarily. >> No. No. We just we just go through to make sure that there's nothing outstanding. >> She's daily. You know what I mean? She's coming.
>> They're the official. >> The town is eventually they will >> So if so if we we check on theirs and sometimes they've put something in the wrong line. So then we have we have to
just let them know that that deduction shouldn't have gone into social day whatever account should have gone in something else or they do the same thing with you know what with if we look at something and it doesn't match then we'll call them and say you know we put it over here you've got it there you know
>> reasons and stuff that's all just a double just to double check >> right and from the office it's somebody had just said like Helen's graphs are more like daily or as of but Muriel doesn't always have access to the town's
numbers uh from last month until >> I get >> this week, you know. Yeah, but it's usually not the the last day of the month. It might be into the week before the month. >> Yeah. Yeah. >> I don't have reports run till the end of the month. >> Okay.
>> And then I get the deposits from that. >> Okay. And then like Mera the other day was asking about the um >> are on the on the bottom of the sheet it says the scholarships not posted because they don't bill in social day until the 15th. So our meeting is on the 10th. I
can't give you something that I don't have yet. So again that's why that's why some of the variation on >> That's right. Yeah. I mean it's it's timing. I think what we had asked for is is really two things. I mean, we need Muriel's report to know where we stand
with the town and and the town's money and the the handling that, but we also need to know the trends and and as as Lisa pointed out, it's not if you're not used to reading Excel spreadsheets and you know that are this dense, let's say,
>> gave a really good explanation to me that made sense. >> Um, say that again. >> He writes the checkbook. Yeah, >> she checks the checkbook. >> There you go. >> She balances the checkbook. >> So, you know, I have nothing to do with the checkbook at my house.
So, there you go. >> But but it makes sense to me though that you know, obviously this is a daily thing and and she's the check and balance for the mother. So, that that makes sense to me, >> right? Yeah. And and and I think that that this gives us both of these
together give us information when people ask us questions around town um in the community or you know well are you spending grants or or whatever we can we can see this. So this is good. Thank you. Thank you.
All right. Um do I have a motion to accept the treasures report? >> Go ahead. >> I move we accept the treasures report. All right, >> I'll second that. >> All in favor? >> I
oppose. Okay, thank you. Um, thank you all. Um, the director's report. Beverly, >> um, there's some grants in the >> Yeah. >> in the queue. Um, I still haven't heard
anything from DOT and I don't know if that's because of the storm and other things going on because we're supposed to hear sometime by February. So, we're in March already. So, I don't know if or if we just didn't get it, but usually you hear something even if you didn't get it. Um, and then Mass Cultural
Council, I said we're not going to hear until May. So, I knew that, >> right? I put in two more grants for uh ARP 2026 community grant challenge. $15,000 for replacing the emergency shelter material, the CS, the blankets. >> Mhm.
>> Met with um um uh Chief Baldwin. Uh and we went over over this. Um that was $15,000. And then I also put in a second one because you can do up to three.