Call the meeting of the Woodia Regional Votech School Committee to order. Can you call the RO please? Mr. Early, Miss Sullivan, Mr. Rossi, present. Miss Carpenter, Mr. Lie, present. Mr.
Fitzgerald, yes. Mr. Paglia, present. Mr. Murphy, here. Miss LOL here. Mr. Bo here, Miss TR here, Miss Okconor here, Mr. Slovasi here, and the chair here. Please join us for the pledge of allegiance
to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. Uh those attending tonight's meeting should be aware that the meeting is
being audio and video recorded by Woody Votech. Any audience members who wish to record any part of the meeting must inform the chairperson who will announce the recording. This is to comply with the mass wiretap statute. First item on the agenda is going to be public comment. Anybody here
for public comment? Anyone here for public comment? We get any written public comments? Not. All right. Seeing none, next item on the agenda is approval of minutes April 9, 2025 minutes of the public hearing on the
FY26 budget. Is there a motion? Motion to approve the minutes of the public hearing. Motion by Mr. Murphy. Second. Seconded by Mr. Dele. Any discussion? Seeing none, please call the RO.
Mr. Early, Miss S. Mr. Rossy. Yes. M. Mr. Lie. Yes. Mr. Fitzgerald. Yes. Mr. Paglia. Yes. Mr. Murphy. Yes. Miss LOL. Yes. Mr. Bow. Abstain.
Miss TR. Yes. Miss Okconor. Yes. Mr. Slavoski? Yes. Passes. April 9, 2025 minutes of the annual organization meeting. Is there a motion? Second. Motion by Mr. Second by Mr. Any discussion?
See none. Please call the Mr. Rossi. Yes. Mr. Lie. Yes. Mr. Fitzgerald. Yes. Mr. Paglia. Yes. Mr. Murphy. Yes. Miss LOL. Yes. Mr. Bow. Stain. Miss TR. Yes. Miss Okconor. Yes. And Mr. Slovski. Yes.
Passes. April 9, 2025. Minutes of the regular school committee meeting. Is there a motion? Motion to approve the minutes of the uh special school committee meeting of April 23rd. No, April 9th, the regular meeting. Um motion to approve the
minutes of the April 9th regular school committee meeting by Mr. Murphy, seconded by Mr. Fitzgerald. Any discussion? Seeing none, please call the RO. Miss Sullivan, the minutes. Uh yes, Mr. Rossy. Yes. M. Yes. Mr. Fitzgerald.
Yes. Mr. Paglia. Yes. Mr. Murphy. Yes. Miss L. Yes. Mr. Bow. Stain. Miss TR. Yes. Miss Okconor. Yes. Mr. Sloski. Yes. Passes. Next item. April 23rd, 2025 minutes of the special school committee meeting. Motion to approve the April
23rd. Motion by Mr. Murphy. Second. Seconded by Mr. Fitzgerald. Any discussion? Seeing none, please call the RO. Miss Sullivan. Yes. Mr. Rossy. Yes. Mr. Lie. Yes. Mr. Fitzgerald. Yes. Mr. Paglia? Yes. Mr. Murphy? Yes, Miss L.
Yes, Mr. Bow. Miss TR. Yes, Miss Okconor. Yes, Mr. Savoski. Yes. Passes. Next item on the agenda, payments of bills financial report. The treasurer's report from April. Is there a motion to approve? Motion to approve. Motion by Miss TR. Seconded by Mr. Gerald. Any
discussion? None. Please call the RO. Miss Sullivan. Yes. Mr. Rossy. Yes. Mr. Lie. Yes. Mr. Fitzgerald. Yes. Mr. Paglia? Yes. Mr. Murphy? Yes, Miss L. Yes, Mr. B. Yes, Miss TR. Yes, Miss Okana. Yes, Mr.
Slovasi. Yes, passes. Communication student representative report. Miss Kaylee Habib. Good evening, Mr. Chairman, Superintendent Lynch, and all other committee members. As the year is winding down for chess club, they continue to get new members, which makes them more excited for next year. There
are only a couple of seniors in chess club, so they envision a strong future. The board game club is a welcoming environment that gains new members each week. The laughter was loud last month as students played Telstrations, which is a spin-off of Pictionary. Drama Club is preparing for the talent
show for the senior class on May 23rd. They look forward for a fun and entertaining day. The Interact Club hosted a Hail Rotary meeting on Thursday, April 10th. They'll assist with the Bradford Common Plant Sale on Saturday, May 17th, and serve community meals at the Hil Citizen Center on June
23rd. Art Club helped with the design of the River Project fundraiser banner. They're now working on stencils to place woodier logos on the 200 foot boom used for the Marramac River cleanup. The yearbook has wrapped up the 2025 books. Thank you to all the students who worked so hard to complete this yearbook ahead
of schedule. The baby and company ad section of this year's book generated over $6,000 in sales. Student government is finishing up celebrating teacher appreciation week where they wrote each teacher a personalized thank you note and offered them some choices from a treat cart. They're so thankful for
fantastic staff and they're looking forward to the early elections in June where they will elect next year's officers. The poetry club celebrated poetry month by posting the poems on the school's entrance signs. Their meetings were fun and creative. The environmental
club was successfully hung up. They successfully hung up all 10 tree identification signs. The signs line the walkway from the junior lot all the way down to the football field. The envir log andformational sign will be held for graduation. So parents will be able to see the final product. In April, the
multiculture club went on its bannual field trip to the world reowned PED Essex Museum where they tour the galleries. Peerto-peer just wrapped up their canned food drive. They collected about 40 cans of food. They will be picking a pantry in Hville to drop off the donations within the next
week. The Skills USA club earned 14 silver and 12 bronze medals in the competition. They raised $3,000 for the Clean River Project and brought two river booms to be placed in June. With a very young group, they're looking forward to next year. The United Nations
Club attended their final conference at Northeast on May 2nd and they focused on climate refugees. Four students won awards including best negotiator and best public speaker. Moving on to sports. Track and field has had a great year so far with their new timing system. It has elevated their ability to
host meets to a very high level. The boys and girls teams are doing very well as they've had several school records broken this year with more to come. Boys volleyball is having a great year for their third year program. They're taking all the top teams in the state right to the end. The kids are having a great
time and enjoying the season. The lacrosse team is going strong with an impressive 11-2 record and is gearing up for tournament play. Girls lacrosse has been doing fantastic this season. Lots of progress from last year. Unfortunately, they will not make the state tournament, but they're looking forward to next year. The varsity
baseball team has had an up and down season. The team is currently six and seven record while they are going strong with well they will need to go strong with four wins and three losses to make the MIA state tournament. The team is working hard, having fun, and it's really a great group of kids. Lastly,
the softball team is continuing with an amazing start. They are nine and two and are looking forward to the MIA tournament. One of our student athletes has reached two incredible milestones. First being 100 career hits and second being 500 plus strikeouts. The team has a great chemistry and they're looking
forward to the rest of the season. Thank you. Thank you. And uh Kaylee, it's my understanding tonight is your last meeting with us. Yes. So, I just wanted to on behalf of the uh entire committee, thank you. Um it's been a pleasure having you here the uh past year. You've
done a great job. You represented the students well. I had a little gift wanted to give you on behalf of the um the entire school committee. Thank you. Thank you again. And you're going off to Wentworth. Yes. Excellent. Congratulations. Thank you. I
think she's being very humble, but I think she is the one of the hundred career hits. Thank you. Thank you. Uh Mr. Leanus, I know uh you have the introduction of the new student representative for us. Good evening, Mr. Chair, Madame Lynch, um and
the rest of the school committee members. I'm going to finish off that for Kaylee before we meet Ricky Dico here. So, Kaylee Habib, our senior pitcher from Haveril, Whittier's is she's in Whittier's electrical program, three no hitters, perfect games, uh, six
home runs, and is the top batter in the conference. Her athletic resume includes 500 career strikeouts, 100 career hits, two-time league MVP honors, recognition, CAC All-Star, Eagle Tribune Allstar. Kaylee has recently signed Wentworth to
Wentworth Institute of Technology. So, thank you for being humble. I'm I'm the lucky guy because now I introduce Ricky Dico. Come on up, Ricky. Uh your new school committee student rep for next year. Uh another superstar and I have a a resume here and
I'm going to do some highlights. So, this is great. Um Ricky Deico, Georgetown. He's from Georgetown. Uh he's an aspiring architect. achievements, varsity football, CAC all-star, class president, treasurer,
high uh high honors, elected student representative. Uh he's a CAD drafting shop manager. Uh national honor national technical honor society skills USA CAD drafting program uh in an accelerated
program here at Whitty Tech early college concurrent enrollment uh in extracurricular stuff. Varsity football varsity lacrosse student government model UN principles council and skills
USA. I introduce you to Ricky Dico. I'm honored to be here and I'm excited to get to meet all of you. Welcome. Where are you from? Georgetown. I'm from Georgetown. Thank you. Thank you everyone. Sorry for the cold
welcome from Mr. Early, but we the rest of us welcome you here. When does he sleep? I didn't say anything. We'll leave it at that. Next item on the agenda is the apprisable assistant superintendent
report. Mr. Leanus. Good evening again, Mr. Chair, Superintendent Lynch, rest of the school committee members. Uh, and I stand up here. Some other positive stuff and the principal's report. Uh, congratulations goes out to our Skills USA competitors,
advisors for an amazing job. Um they it was May May 2nd or 1st to the 3rd I believe in the Massachusetts state competition in Malro although we didn't get a lot of gold medals we didn't get any gold medals uh they brought home a lot of silver and bronze so congratulations a lot of work goes out
to the advisers as well as the kids uh witty tech advisory board a lot of you were there so thank you uh for showing was held on Thursday May 8th our culinary arts and hospitality students hosted the annual dinner students showcase their talents, exceptional food
service, and lots of Whitty Techch pride. Our next big event uh will be uh the Whittier Foundation. I think maybe our our business manager, Cara Cosmos, will talk a little bit. Uh the Whittier Foundation will be the golf tournament, which is Monday, August 11th. We look
forward to another great day at the Bradford Country Club. So, pencil in your uh your calendars for that. grade eight freshmen, if you can believe it, the incoming freshmen uh are going to be here on Saturday and they're going to be with all of us Saturday morning and our
guru, my associate principal, will be uh running assessments and uh various things. So, freshman orientation schedule for Saturday the 17th, there'll be an assessment and other forms that uh the students will fill out. Uh we have boots. They get boots here uh from the
company that the Brunt Company and then also nurses forms, IT stuff they'll fill out, start to get acclimated to Whittier Tech. And it's the kids only this round and later on if you remember in August that's where we bring the the parents in uh to you know to get things going for
the school year. MCCAST testing time is approaching May 20th 21st uh for grade 10. We're still going to do our reverse half days, uh, which means there's a three-hour delay for our 9th, 11th, and 12th graders, but the 10th graders are
here nice and quiet in the morning, uh, and they are concentrating on the MCAST. Uh, vocationally, May 16th is the last day for our CVTE program, uh, with the nine kids. Uh, and from there, we we hope these kids will segue into the CTI
summer program. Those are the kids are doing the seniors from the various schools that are doing the exploratory and then the idea would be to get into our um CTI summer program. Also for our current students, we're having a May
20th to the 21st the T CTE signing day. Uh sort of like when uh sports signings they you know they sign off to the colleges uh the the companies are going to be coming in to do signings where the kids are going to be working. So, another neat idea uh that we're trying
to get going, important senior activities and and this is this is crunch time. Starting this Friday, uh we have our senior movie night on the field, the jumbotron, thanks to everybody here. Um and then weather permitting, we do have a backup plan
thanks to Mr. Purcelli. We have our blowup um screen and we'll have that in the gymnasium if if it rains for the kids. So, that's seniors only. We're having our movie night. It's Grown-Ups One, rated PG-13. So, we have it advertised. Uh, Wednesday, May 21st,
awards night in the auditorium at 7 PM. That's May 21st. I know a lot of the school community members like to go to that. Uh, May 21st, awards night, auditorium, 7 p.m. And then Friday the 23rd for our seniors, uh, we have a a talent show. Uh, and you know, and then
it's off to the races after that. Tuesday the 27th, the prom is going to be at Blue Ocean in Salsbury. and then Thursday's graduation. That's Thursday, May 29th at 700 p.m. our graduation ceremony. Uh, as you heard from Kaylee, our sports are very been very
successful. Our lacrosse team is 12 and two at this point. Our baseball team, I believe the records, I don't know if they were 500 last time I checked. Maybe they're they're over 500 now. And the boys, girls, and track uh are doing very well uh this year. And as well as
obviously the softball team. were nine and two. So, that's all I have for you. Oh, I'm sorry. I have one more. Northern Essex uh early college ceremony is this Thursday night uh from 5 to 6:30 p.m. We have 60 early college students who are
in credits this year while attending high school. So, that's all they have. Yeah, really cool stuff. Positive stuff. Thank you. Any questions? Mr. Early, I have a quick question. A couple parents have been asking why are we doing graduation at 7 o'clock at night? You
know, we we used to do it earlier back in the day, I think. Um when we had uh you know, co co time uh when we had, you know, we we moved it a little bit later. So, we changed the time and then we we found out that it works because of the sun. You believe it or not, the sun is
blaring. uh you know in in the kids it's hot and hopefully that you know the mother nature helps and the sun goes down a little bit it becomes a beautiful night we hope it does great so that's why we we did keep it at 7 thank you any
other seeing none thank you thank you everyone business manager Miss Cosmus security contract good evening Mr. Chairman, Superintendent Lynch, and members of the committee. Um, thank you, Mr. Laganus, for talking about the golf tournament. I
just wanted to let you know that the uh link in the website is live for anybody who's interested in signing up for golf. We also have a lunch option and there are defin different sponsorship options. So, you can go to the Whittier Tech website, click on foundation, and it's
there. Okay. A couple of things for you tonight. Renewal of the security contract. the contract with our current security who was Jet Security. It expires this June, the end of June. We solicited quotes from the state bid list uh from for a two-year contract. Um we
solicited three vendors. We received quotes from only two Alliance Security and Jet Security. Jess provided the lowest responsible bid with an hourly rate of $28 for regular hourly work, $42 for holiday work, which represents a
3.75 increase. Given the estimated value of 540,400 for the two years contract, I am requesting school committee approval. I do want to state that about 20% of this um fee is paid by night school every year. So the district budget is not
absorbing the entire amount of this this quote. Any questions? Murphy motion to approve the jet security contract. Second by Mr. Murphy, seconded by Mr. Rossy. Any discussion? Mr. Early, they're the current security. How do they do a good
job? They do. Yeah. You know, it's it's it's it's a tough job. So, yeah, they they do fine. Any other discussion? Um, the only thing I'd say in the future, I'd like to see it go out uh to to bid beyond the state bid list. I think that the hourly rate's a little
higher than what we probably could get. I think we're probably paying three or four bucks knowing that industry probably three or four dollars an hour higher on the contract um than most places will bid. But if you contain it to only the state bid list, then I think that's why. So uh in the future, I'd
like to see a you know comprehensive RFP to solicit more quotes to make sure um when you're talking a half a million dollars, I'd like to make sure that we're getting the best deal possible. And um I'm not sure by doing it this way that we are getting the best deal
possible. Okay. Any other discussion? Seeing none, call the role. Mr. Early, yes. Miss Sullivan, yes. Mr. Rossy, yes. Mr. Lie, present. Uh, Mr. Fitzgerald, yes. Mr. Pasley,
yes. Mr. Murphy, yes. Miss LOL, yes. Mr. Bo, yes. Miss TR, yes. Miss Okconor, yes. Mr. Slavoski, yes. Passes. Next item. END and transportation revolving transfer/appropriation. I'm requesting that the school committee
vote to increase the FY25 budget by 1,246,152. 900,000 of this increase will come from the excess and deficiency account and 346,152 will come from the balance in the regional transportation account. The 900 from excess in deficiency will be
transferred into the district stabilization account and this will allow the district continue to set aside funds that can be used for capital projects and or to address the concerns of the aging facility. After this transfer, we will have
308,898 remaining in DND funds. But I do anticipate that this account will be replenished by funds that will remain at the end of the year in the operating budget along with investment earnings which are estimated to be in excess of 400,000. And if you looked at the treasur's report, you'll see that the
interest for last month alone was 45,000. So would we we would be starting probably with an END balance even after this transfer of 700,000 plus the 346,152 from regional transportation
represents the remainder of the FY24 transportation revenues that were carried over from FY24 and must be used this year. This transfer will increase the transportation appropriation and the general fund and it will be used to to purchase in this case replacement buses
um replacement buses regional transportation funds received this current year will carry forward to next year. So in order to accomplish this I'm requesting that the school committee increase the FY25 general fund operating budget to 31,897,87. There will be no resulting
change to the member municipality assessments. There a motion. Motion to approve. Motion by MR to approve. Is there a second? Second. Seconded by Mr. Lie. Any discussion?
Uh Mr. What are we actually voting for? Uh I'm sorry. Mr. Dele has the floor and then we'll go over the motion. Go ahead. M. Uh I think this is just basically the way accounting mechanism that we can
take the money from END and this is how we would move the funds right from END to the budget and then they get moved to the stabilization. Yeah, that's how it goes. So this is really about it has to they have to raise the budget up and notify the communities but it's just
basically a transfer direct transfer. Yeah, understood. Thank you. Any other discussion? Seeing none, please call the RO. Mr. Early, yes. Miss Sullivan, yes. Mr. Rossy, yes. Mr. Lee, yes. Mr. Fitzgerald, yes. Mr. Paglia, yes. Mr.
Murphy, yes. Miss LOL, yes. Mr. Bo, yes. Miss TR, yes. Miss Okconor, yes. Mr. Slovi, yes. Passes. Um, may the capital outlay appropriation request, Miss Coffman? Sure. The FY25 capital outlay budget um included
303,345 for the replacement of pumps in the wastewater treatment plant. Since the district decided to instead go with a and hire a pro owner's project manager who will do an in-depth study of the existing conditions, replacement of the pumps is obviously on hold until we know
what the best option for us is, and it will not happen in FY25. As such, I would like to request that the school committee allow the 303345 to be appropriated instead for the purchase of replacement school buses. A quotation was received from
Devivo Bus Company utilizing Sourcewell contract 102623 ICB. Participation in source is available to all government and education entities as a way to streamline the procurement process by developing RFPs that meet or
exceed state or local requirements which in this instant would be it meets mass general laws chapter 30b procurement laws. DVO currently has six new international buses that can be delivered to us in June. The cost after
trade in is 630 630,68. The 30345 from capital outlay along with the balance of 3461 152 in the transportation revolving that you just approved that we move over will provide the funds for us to purchase all six buses. Therefore, I'm respectfully
requesting reallocation of 30345 from capital outlay and the authorization to purchase up to six new buses. Is there a motion? So moved. Motion by Mr. Lie. Is there a second? Second by Mr. Early. Did you
second it or Mr. Rossy? Um discussion, Mr. So we're not we're not leasing anymore. Well, it depends. Sometimes we have the advantage with leasing and sometimes we don't. The lease this year would have meant that the buses would have been later and we they didn't have
them on hand. These were available now. They are available now, which is unusual in the $100,000 about $100,000 which is significantly less than what we found in the past. So we figured we would jump on it. Thank you Mr. Mark. That's I'm surprised at the price and also the
availability. I know but well there is a pre trade in our our old buses but that was that was what made the decision to purchase was they were not only available they have them and they can deliver them as soon as school is over. So the mechanic will have all summer to get the cameras installed, the signage
and all that. Usually we're scrambling. Any other discussion? Seeing none, please call the Mr. Early. Yes. Miss Sullivan, yes. Mr. Rossy, yes. Mr. Lie, yes. Mr. Fitzgerald, yes. Mr. Pagley, Mr. Murphy, Miss L. Yes. Mr. Bo,
yes. Miss TR, yes. Miss Okana, yes. Mr. Slo, yes. Passes. Thank you. Thank you very much. Next I leazison for Woodian Tech in Northern Essex Community College. Uh Mr. Reagan. Good evening everybody. School committee members,
Superintendent Lynch. It's great to be with you tonight to update you on our progress in the positive momentum uh around the shared campus building project of Northern Essex Community College. First of all, at this point, I can report to you all that local leaders representing all 11 of Whittier Tech's district communities have stated their
willingness and intention to sign the letter required by the Massachusetts School Building Authority well before the July 1 deadline for the Whittier Tech High School building project to go forward and proceed into MSBA's eligibility period this summer.
Communities leaders, mayors, and select board chairs have all agreed to sign the MSBA letter, in some cases pending approval by their local boards by June 1. Some boards have already voted to sign, and a few others have scheduled votes by the end of the month. I'll tell you more about those details in a
minute. The June 1 timeline gives Superintendent Lynch and NECC President Gla Glenn one month to clear any unexpected hurdles or snags in meeting MSBA's July 1 deadline a month later. Again, as I said, several select boards have already approved the MSBA letter.
Earlier this week, Rally, Roland, and Salsbury voted to sign the letter. Georgetown approved the letter the end of April. Marramac is voting tomorrow night. Newport Newberry is voting May 27th. The Amesberry and Havil mayors have either signed or said they will be
signing soon. The Newport mayor has said he will sign by the June one by June 1st as we asked him to. If switch and west Newberry haven't voted yet, but they're scheduled to have a select board meeting to votes by the end of the month. There have been a couple of minor changes that the Whittier Tech at NECC municipal
working group has made to the original language provided by MSBA for the letter. Specifically to the three action items the state is requiring from us. The agreed two steps under the slightly altered language. I'll tell you what those are. Number one, this is the one we change a little bit. Create a new
wittier regional vocational technical school district agreement. Formerly, it just said to amend the agreement as required. The new language specifies a new agreement will be created and implemented. Number two, support the district during the feasibility study phase to examine the proposed sites for
the new school. And number three, acknowledge that the district will pay for the feasibility study and conduct it in accordance with MSBA rules in its eligibility period invitation. As for the estimated 2.5 million cost of the feasibility study, both Superintendent Lynch and President Glenn
have secured approval from both their boards for 500,000 each from each school's existing funds toward the study. The district, cities, and towns share the cost at about 1.5 million, which would be assessed over two years. The 750 per year in capital funding
needed for the study is similar to what the district asks from the communities in capital funds in a typical year. This year, for instance, the capital Quest was a little under 700,000. MSBA has said it will allow the district to use parts of the old physibility study, one we did last year
for the new one. There is also the possibility of reducing the cost of the study further, but we're using the 2.5 million estimate to be conservative. At the most recent May 6 meeting of the Whittier Tech at NECC municipal working group meeting,
everyone agreed that we will organize a ceremonial signing event for the MSB letter, most likely sometime in June, in which representatives of the 11 communities would all sign the letter together. This could possibly take place at at Whittier Tech or the or the Neco football field and be hosted by the
working group. The idea is this would be a symbolic display of unity that all the cities and towns are now working together toward the exciting goal of a new Whittier Techch High School in partnership with the college. Also with the U meeting, Superintendent Lynch and President Glenn
talked about how the two schools are already collaborating and detailed their ethics to expand the popular early college program. Early college is a program where students at Whittier Tech and many other local high schools send some of their students to Neco for classes to earn earn early college earn
college credits. There are 162 Whittier Tech students in early college at Neo this year. Superintendent Lynch reiterated her standing invitation to provide tours to Witty Tech of Witty Tech to any members of the working group who would like to see the building or school understand the school and our
programs better. Superintendent Lynch and President Glenn provided an update to the group of a meeting they had recently with Mass Development to discuss and consider future future uses of the current woody tech site should the school move to the Neco campus. The idea is that the property which is owned
collectively by the district communities could be leased or sold and redeveloped and the proceeds used towards the cost of of the new building project or in the case of a lease a recurring revenue stream to help fund future budgets or capital needs. Those talks will be continuing and we'll have updates, more
updates for you very soon. Superintendent Lynch provided an update on Whittier Tech's failing water treatment plant at the meeting. She said the school's preference, if possible, is to make band-aid repairs that would allow the plant to safely operate for a few more years rather than building a brand new multi-million dollar plant
until the district knows its efforts to build a new high school be successful. The superintendent reported the school recently hired an owners project manager to analyze the wastewater plant. She said the plan the plan is to empty the plant this summer to conduct extensive testing and determine the best course of
action. As a quick refresher on the building project timeline, if MSBA receives the letter required by July 1, which we're certainly on target for, Woody Techch is expected to progress into the eligibility phase of project consideration this August. The feasibility study is expected to begin
in the summer of 2026. That's next summer, summer after this one. Design, cost estimates, and the creation of a new regional agreement capital funding formula that includes the state and the college as partners would take place during the feasibility study phase. So clearly we have a long way to go. The
next working group meeting is June 16th. And that's what I have for you tonight. Any discussion on this? Anyone? Mr. De have any questions? Are we good? I have a question. Mr. L. And if you you
may not know the answer, but I was a little bit confused about assessing the cost of the feasibility study to the member communities over a two-year period. As I understand it, if we were to sign a contract with an OPM and a designer, we would have to have an
appropriation on hand to be able to execute that contract. So they'll have to commit those funds and appropriate those funds. You're just not going to make them pay it out all at once. You're going to ask them. We're going to ask the communities to pay it over two years to lessen the burden. Um exactly how um
maybe the superintendent knows if we're if we're going to pay that with our friends ahead of time or how exactly that's going to work. Um but the idea is to typ in a typical year the capital request has been around 700,000. So we wanted to keep it around the same and spread it over two years. That's that's the thinking behind it. have to look
into that. We we that's how we did it in the past is like like you said is that they committed assess that already that's for the 500,000 for the initial that we are saying committed to I talked about the number contributions Mr.
Um, is there a summer schedule for this group by any chance? Um, then the net last scheduled meetings is mid June, but I believe we're going to continue meeting monthly. I think that's the plan. So, we'll have we'll have some more dates coming out soon, I imagine. Thank you.
Uh, just to clarify, the 750 a year, that's based on a capital agreement as opposed to the operating. Yes, that would be a capital assessment the same way we currently do it. the capital expenses.
Any other discussion? Seeing none. Thank you. All right. Thank you all. Have a great night. Thank you. Thank you. Next item on the agenda, reports and recommendation of the superintendent. Madam superintendent. Good evening, Mr. Chairman, members of the committee. Um, I I want to thank
Sean and the municipal group um that has been working very hard what since October, November when we we found out that we were going to be allowed into the el uh eligibility stage if we did this work. Um it has been very exciting
to see um everyone getting excited about this possibility and and where we can go and what we can do for our kids and what we can do for our workforce in our region. Um, so I really want to publicly thank um all the members of that municipal group um because they have a
lot of other things to do. I I'm sure many of you have heard 3A that seems to be a big thing in many of our communities right now. Um but they have taken the hour or two um to meet with us and and work on this plan and I just really want to thank them publicly. On Thursday, April 10th, I attended the Havville Rotary lunchon here at
Whittier. Um if you feed them, they will come. We were happy to host this event at the poet's in. Amanda Crosby, our vocational coordinator, is a member of this organization. We also had our student or um student interact club um at the at the um lunchon, too. And it
was a great um a great lunchon. On Friday, April 11th, I had a progress call with MSBA. Um the m municipal group is very excited about looking at Northern Essex Community College as a possible site. Um and they wanted me to ask um MSBA if we could just look at
that site. And MSBA was very clear. we are to look at both sites. Um, and so I brought that information back to our next municipal meeting. On Tuesday, April 15th, April 30th, and May 13th, I had remote meetings with Allerton Associates, our PR company, to discuss a
communication strategy. It's going to be very important as we move forward with this project that we have a real strategy um about how we are going to make sure our 11 communities are aware of what's going on and that they feel like they're involved in this process.
On Monday, April 28th and May um 12th, I had remote meetings with President Lane Glenn. These are check-in calls to update one another on our progress and with our communities um regarding the project. On Wednesday, April 30th, I attended the Marramac Valley Superintendent Association at Long Metal Golf Club. There was a presentation
about cell phones and schools in reviewing current trends. And I think many of you have seen that the Attorney General of Massachusetts is very involved about cell phones in schools. And I think we're going to be hearing a lot more about that as we move forward in the next year or so. I will say here
um we do have a plan. It's not perfect, but mostly in our trade areas, they understand that those phones need to go into a locker um in carpentry th those those places where that distraction could really become a safety issue. Um and I will say most of the the the shop
areas are really taking that very seriously. On Friday, May 2nd, I attended the Skills competition at Blackstone Valley. It's really a great time. I recommend anyone if you want to come and see that. It's really great to see the kids actually competing um on
their hands-on project. Um and then I attended the MABA board meeting. On Saturday, May 3rd, I attended the awards ceremony at Malboro's Best Western. I want to thank all of the staff. The staff that do this, they leave Friday morning. No, they leave
Thursday morning or Thursday afternoon. They stay overnight, then they compete on Friday, they they have the kids have a dance on Friday, and then they get them ready on Saturday morning for the awards. It's a huge responsibility. You're taking teenagers overnight.
You're making sure that they arrive to their competitions on time. It's it's a re real big responsibility and they don't ask anything for it. They do it. Um because this is for the kids. So, I hope I don't miss anyone, but I want to thank uh Paul, our vocational
coordinator, Paul Masovich, Adam Gagny, because he had to go and help out with Chaperon because he lived on the same town as the hotel. I want to thank our instructors, Bob Beaton, Tish Costa, Jane Mosovich, Mike Murray, Emily Palmer, Katie Ston, Beverly Stickles,
Heather Sweeney, Kyle Wade, Kayla Yamin, Terry Bragg, Bruce Boiseel, Kim, and Chris. and I truly hope I didn't miss anyone. I double checked, but again, I really want to thank them for doing this work. On Monday, May 5th, I attended the
Rally and Georgetown town meetings. I'm happy to report that our budget passed at both meetings. I want to thank Cara Cosmus for attending the Georgetown meeting. Um, I I'll say the meetings this year have been very well attended. In Georgetown, they were in the completely full auditorium and a
completely full cafeteria. On Tuesday, May 6th, I attended the Were Techch Municipal Group Meeting at Northern Essex. Again, I'm happy to report that all towns are moving in the same direction and will be voting um or have been told us that they are going to vote in favor of moving forward with
MSBA. On Wednesday, May 7th, I attended the MABA MSBA meeting. This is a group of vocational superintendents that are all in the pipeline and we learn from each other. What are you doing? How's this going? um when we have best practices and actually we learn from
some of our mistakes. On Wednesday, May 7th, I had a call with another progress call with MSBA. We spoke about the progress of our municipal green meetings. Um and they were very happy to hear about the progress. They want to make sure that everyone understands this is a Whittier Tech project. Um and
Whittier Tech is responsible. It's with MSBA. Um and we need to make sure that we keep our eye on that ball. On Thursday, May 8th, Whittier hosted the annual general advisory board meeting with chairperson, school committee, um, and the superintendent, followed by an
advisory board meeting. I want to thank all of you that attended. I think we all can agree the food was fabulous. The company was even better. Um, but I really want to thank you for attending um, that dinner. On Saturday, May 10th, I attended the YMCA gel along with Carac
Cosmos. Uh the YMCA was able to fund raise a significant amount of money for our summer programming for our Haveril students. On Tuesday, May 13th, I attended the Haveril City Council meeting. I'm happy to report that appears that the mayor of Hil is on board and moving forward with the
project. Uh she's most excited about the possibility of us working with Northern Essex, but understands that we do need to look at both locations. And now I would like to ask about school choice. So, uh, school choice, in the past, we would accept students in for school
choice. We do not have room for that. Um, but I guess what in the past what we have asked is that students that have enrolled and started at Whittier Tech and for whatever reason may have moved out of the district that they are allowed to stay on as a school choice student. So, I'm I'm asking the committee if we can do that again this
year. Is there a motion? I'd like to make a motion that second by M. Murphy. Any discussion? Just for clarity, if they move out, they are not providing transportation. They can choose to still attend, but they
have to provide their own transportation. Yes. And so, are we voting for school choice or we voting for to allow kids who just stay? Yes. Not accepting school choice. We are not accepting school choice students.
Any other discussion? See none. Please call the role. Mr. Early, yes. Miss Sullivan, yes. Mr. Ross, yes. Mr. Lie, yes. Mr. Fitzgerald, yes. Mr. Padley, yes. Mr. Murphy, yes. Miss LOL, yes. Mr. Bow, yes. Miss TR,
yes. Miss Okconor, yes. Mr. Sloski, yes. And I'm sorry I did this. out of order. Um, outside projects, we have been very, very, very, very busy this school year in most of our trade areas doing outside projects. Um, I just want to highlight a couple of them. Um, our neighbors table,
we did a 12x6 storage shed, the Georgetown American Legion Park, there was an addition to the snack shack, Georgetown Police Station, cocking gaps, and five jail cells. Built and delivered a set of stairs for the Hil Water Department. built and delivered two raised garden
beds for Ipsswitch YMCA. It was in the newspaper. Thank you, Carol. Um, built a new mooring barge for the Salsbury Harbor Master. Dismantled and removed old moing barge for Salsbury Harbor Master. Um, I'm
sorry, it's pages long, so I I don't want to. Um, installed and compressed air air storage tank and carpentry. Uh, attached airlines in main air supply for the plumbing and heating projects. Um, all of our our trade areas have been
very busy. Um so I just really want to I want to highlight a few of those projects and just say thank you um to the instructors and to the students for helping our community and you know I personally believe part of community service is you know giving back to our communities that give us so much and and
hopefully that's what we're teaching our kids. Mike Sandlin was fabulous and then he brought all the seniors with him and we had the little kids from the Y there were looking at the planters and just start. Um the next thing is my end of the year
summit of evaluation report. Um I've provided that for you. Um I think we're looking to have that completed by the end of the school year. So for the June meeting. Um and if you have any questions, you can feel free to ask me here or offline. I'm happy to answer anything.
Any questions? separately. It's already been done. Okay. Thank you. I was looking for it. See none. Thank you, Madam Superintendent. All business school
committee self-ealuation. Miss Lu Patty. Okay. Um, so yes, old business. Um, the committee's evaluation. I first just want to apologize to the committee for not speaking up last week, last month when we had the opportunity. Um, I
wasn't prepared to uh respond to the comments that the limited comments that were made. And um, but fortunately, I did have an opportunity to reflect on our evaluation and to actually the school committee policy which is very
brief and very direct. um specifically just says, you know, that the school committee adopts an evaluation tool, that we conduct it annually. Um that we take time to consider it and reflect on it, discuss
it, come up with objectives uh objective or plural um for the coming year. And um in my process of review of looking at that and reflecting on it um I realized one And basically on what the
limited discussion we had last month, my feeling about it was that and I think some other people may feel the same way that the actual procedure that we follow in doing that evaluation is very current and doesn't
lead to reflection and the development of objectives. And as the governing body of an educational institution that um is based on self-growth and improvement, it's really important that we model the same process
that we're asking the superintendent, the administrative team, and the teachers and the students to do annually and every day. And um I think it's worthwhile for us to have a deeper discussion about the process that we
follow in how we evaluate our performance as a as a committee and setting goals for ourselves for improvement because we ask that every day and every year of our students, our teachers, our administration and our
superintendents and it's our own policy. So, um, I don't necessarily have an answer of of what I think should happen. I have some ideas, but I do think that moving forward, we should
have a review of the procedure that we use, the the tool that we use, um, just to give an example, as I was looking at it and I said, well, what would I do with this information? I'm I'm trying to reflect on it. And one of the things that I struggled with was
sure there's some ideas in here but there's not sort of a next step. So for example in in education uh in the self-evaluation process you reflect on your performance as a teacher or as a superintendent you look at what
have I done and then um you look at well where can I improve what are what are some um areas of improvement not not necessarily weakness because I've worked with teachers who were exemplary and just had discussions with them about
well what areas could you improve improve on other, you know, yes, you're an excellent administrator, you're an excellent teacher, but are there areas that you can improve on? And the same for us of how do we build into this evaluation process that we have? We
answer these questions. They definitely address the 10 areas that are part part of our policy, but there's not that next step of of reflection. And so maybe the
evaluation tool and if there's a way to build into it that after we've we've done it and hopefully I think eight out of 13 isn't bad considering the limited discussion that we had eight out of 13
people did did feel it was a worthwhile process but is there another step that can be added to it that allows for reflection as a committee that then will help us generate ideas rather than just
sort of throwing it out at a meeting. And um I know that if I had had maybe a a part B to that re that evaluation to be able to see the results and then given these results, what are my ideas?
you know, what are two or three things that I would consider that I'd want to bring to the committee for everybody to consider that more and everybody else could throw out their ideas and then we have something to actually work with. So, I'm just kind of throwing that out
there um based on the the feedback that we got from the evaluation form and then the discussion that we had last month. Um I welcome
anybody else's comments. Any discussion? Mr. Does the MC have something like a follow because I didn't see it. I looked I looked it up and I didn't see anything. So they don't have that. I don't I'm not aware of Yeah, I don't see anything.
So having something where you write comments um afterwards is not I mean the following month, you know, bring your comments to I mean that would complete the process. That sounds reasonable.
Any other discussion? Mr. Um I just want to first thank Miss L for speaking up. I who left feeling like there was something to be said but not exactly sure what to say. Um, having been evaluated as I know you have been as
well. Several of us have been evaluated in the evaluation system. I have always found uh great value in doing evaluation. I hope there's always areas where I need improvement and some areas where I'm proficient. I think we as a committee, both as individual members
and as a committee, we too each have areas for improvement. So, I would welcome that. I mean, just something as simple as looking at um whether our actions conform to our policies. I have like seven pages here of our governance
policies where what we do and what we say we do don't align with one another. So, I think there's certainly opportunities for improvement. I have been in other places. There's lots of other districts that do um have sort of a school committee retreat after doing
the evaluation. It's a public meeting. It's not we're, you know, going off to Hawaii or something. Um, it's not really that retreat like when you think about it. Uh, but it's an opportunity to conduct sort of a workshop with less formal, you know, rules of order and structure where we can talk about what
are the things that we as a committee individually and as a group would like to do better. I would welcome such an opportunity, but I'd love to know if anybody else feels like that would be a worthwhile use of time. Any other discussion?
Um I just to follow up on that I think that basically is my premise of bringing this back up is to say the way it's structured right now the the policy is fine but the procedure
that we follow in the process of you know completing a Google survey form and just having it thrown out at the committee for review is It's not conducive to the development of goals and objectives, which is what the policy
says. And so I would like to propose that at least in the coming year that there be some kind of a subcommittee or something that looks at that tool and the procedure that we follow that will
develop a more receptive and um better communication around the process to meet the policy to that. We actually do develop goals. A simple one
would be just to improve participation. You know, we only had eight people out of 13 participating or 14. We should it should be a goal of 10 or as Mary mentioned um at looking at policy versus
procedure in other areas to just make sure we are better aligned. Um we could just identify one or two areas that we want to focus on year to year. It doesn't we don't have to become perfect overnight, but
um there's certainly areas that I think we could improve upon, but I think it it entails a little more reflection than the process that we've been following. Would that review that fall under the policy
subcommittee or think it needs to be it it could it could be a completely separate um I would say probably the best thing would be to just um have a subcommittee that brings forward to the full committee
a their recommendations around the evaluation process and and maybe improving on the tool. I judging from the comments from last month and the lack of comments I would say the evaluation tool itself and the methods
that we go by are not very conducive to feedback and reflection and that's we need to improve upon that piece and so yes I would say there are many examples of
districts where the what we call the executive subcommittee. Um, which is sort of the, you know, the chair, vice chair and and maybe the chairs of the subcommittees are oftentimes tasked with governance functions. And this to me would be like
a example of a governance function that maybe executive committee would eval evaluate the evaluation tool each year, decide is this, do we want to make any tweaks and then what is the process that we want to follow? Um, as we gather the input, and have the sort of meaningful
reflection that the policy intends. Yeah, I'm just trying to figure out where it should go. Yeah, understood. Any other discussion? I I think the document that we use is an old MASC. Um my understanding is a very
old MA MASC um document. Um I I don't like the the document. I don't really even consider it think it's that much of a self-evaluation. Whenever I've done self-evaluations as a school committee member, they're usually a self-evaluation based upon the goals of
the school committee and whether or not you're meeting and accomplishing um the goals of the school committee. The form that was given out here is random statements with agree or disagree um that I'm that are not based on any goals
or really anything that I think is is relevant. You know, I'll give you an example. There's one in there where it says the members are allowed to speak about issues publicly. Somebody said they're not. I don't remember anyone here ever not being allowed to speak publicly about an issue. Um, and I don't
think that that's what they're supposed to be. I think it's supposed to be on the basis of uh a self-evaluation based on is the school committee as a whole accomplishing its mission in the goals that it sets out. I don't think it's supposed to be I agree with this
statement or that statement. That is some of it is just complete and utter nonsense that was on that document. So I think a good document would be if the committee had goals, are we meeting those? Are we accomplishing those goals? That's what a self-evaluation should be on what we were given. I don't consider
a self-evaluation. I consider it a bunch of random statements that really didn't make logical sense. And I said I didn't fill it out and and I stand by it because I don't think it was a good evaluation tool that accomplishes absolutely anything. Um I think it was an outdated document with agree or
disagree that just didn't even really follow if you went through it. It didn't make a lot of logical sense on what it was trying to accomplish. Um, some of it was about agree or disagree with statements about the superintendent. Some of it was about speaking public. It it there was no flow to it and it made
no logical sense. Um, I don't see how that document could be helpful to any group on how you move forward. Um, and that's why I didn't fill it out. Mr. True. Um, yeah, I have to agree that I think the tool has been used for the last 10 years and it could be changed.
Do you think that having the executive committee look at it at some point maybe in the fall at when whenever we meet, I'm not sure when we're meeting, um would that be helpful? Do you think in keeping it there or do you think policy? What is your thought on that? I think it could go to to either one of them. Um,
you know, in the past I I know a lot of times the chair and the vice chair have got together with um that I've been a part of um sometimes with chairs of like the policy subcommittee and stuff like that and tried to draft something um to the full committee. So I guess that
would be similar to an executive subcommittee of something that would be because um I'm not sure it would be you would the policy is there. It's the document that's that's not there. So, I don't think it would go to policy because I don't think you need a new
policy. I think you need a new document. Right. So, um but I don't know if anyone else has any thoughts. So, um why don't I do a little research and find out what other school districts are doing and u put together something and I can put
together something for the June meeting or for the first meeting in August. Well, maybe we don't have July. We haven't voted on that yet. Um, but let me let me try to do a little research and see what other people are using and bring that back to you and and um, you know, at least you can see what others
are doing before we make any any other kinds of decisions. Mr. De, I just want to acknowledge Well, thank you and acknowledge that I think some of us left the meeting thinking that you're you were thinking I'm talking about the chair that evaluation or self-evaluation
itself by its very nature was a waste of time. But it's clear that you're saying that it's a waste of time because the tool that we were using is not a good tool and I agree with I think that's a general sentiment as well. But I appreciate that you appreciate the value of self evaluation. Thank you for
clarifying that. Yeah, my problem was more with the document um than the and the process with it and whether or not anything ever comes out of that document. And ever since I've been here, we've taken that document up once and we've never spoke about it in that year ever again. Um, so that tells me that do
document at least for the last 10 years has accomplished absolutely nothing. Any other discussion? Mr. I would like the superintendent to look into what are doing. That would be helpful. I tried I went online to MAS and didn't find anything but that would be great and
maybe bring it to August. That would be a good time to start. Yeah, July or August depending on when we need I think is fine. That is the most current one. I did find it. The one that we use. The one we're using. Yeah, I know. I looked
it up. Yeah. Yeah, we've had it for quite a while. Yeah. And I don't I don't Yeah, I'm I wasn't I'm not crazy about the format of it. And then the the it does it's just not written in a way that is
conducive to discussion. It's very hard to look at and I tried. I looked at I went through it and read it over again and I looked at the responses that we had and I was like I don't even know where I can really go with this because I don't know what people were thinking when they responded what they did and I
think that's where I got hung up on that part of the process. Is it possible that they can like open response format to the questionnaire? I mean I guess we could develop anything we we wanted to develop. The document we
had was not it was agree like a one or a five agree or disagree on the scale. Yeah. And that type of question one through five agree disagree. It's very hard to get like a basis of how the person's thinking. There's no substance to it. It's just an answer. I think open response would help people reflect
better on issues that they care about. else. All right. Well, superintendent will look into some different instruments that others and we'll have a further discussion either in July or or August. Next item on the agenda is finance subcommittee discussion which is
placed back on the table on March 12th. Mai. Yes. Thank you. Um I will in a moment um ask for a motion to remove uh from the table uh something that we placed on the table on March 12th. Although we put it on the table but we
said we would take it up at a date certain which was this May meeting. That was the motion that was made which really is more of a postpone than a table. But that aside um this was in regards to the finance committee. So I'm going to make the motion to take it off the table. But I also want to just say
that based on discussions that I've had and a lot of great feedback and input, I think it seems to me the best course of action would be for me to if we take it off the table, offer a substitute motion to refer this matter of the finance subcommittee and perhaps maybe even all
subcommittees to the policy subcommittee to maybe flesh out a little bit more um you know which subcommittees we have, what their roles are, how the members are appointed, just to give us clarity that we don't currently So, in order to do that, I first need to
ask for a motion. I'm making a motion to remove this from the table, this item from the table. Second, seconded by Mr. Fitzgerald. Um, just as a point of clarification, I reviewed the minutes of the tape. It was not a motion
for a date certain. Mr. Irvin said that, but um that was where he was going to go, but Mr. Early made a motion to table which took precedence over what Mr. Urban was looking to do. He never actually made a formal motion. Mr. Early ended up making a motion to table which
takes precedence. Yeah. My I to look back I thought Mr. Irving made the motion. You asked him if he wanted to have that be taken up at a future date and what future date and he stated at the meeting it was I don't think it according to our
official minutes it never got in for a date. Sorry. Yeah. So there was an original one and then it was um Mr. Murley made the original motion to create the finance committee and then there was a second
one to table. It was not for the date sir and I know we discussed it but apparently he didn't put it in the the actual okay the actual motion but it doesn't really matter anyway. Um so a motion to remove it from the table. So a yes vote will take it off the table so
that we can discuss it again. A no vote would leave it on the table. Any discussion? Take repeat that again. Yes. Takes the item off the table. Now it's back in front of us like it's a brand new item.
A no vote just keeps it on the table and stays there. Thank you. Any other discussion or clarification from anyone? See none. Please call Mr. Early. No. Miss Sullivan. Yes. Mr. Ros. Yes.
M. Yes. Mr. Fitzgerald. Yes. Mr. Padley. Yes. Mr. Murphy. No. Miss LOL. Yes. Mr. B. Present. Miss. True. Yes. Miss Okana.
Yes. Mr. Slovski. No. passes. Motion passes. It's back on for discussion as if nothing ever happened basically. So, I'd like to make a substitute motion. The initial motion was that we um create a finance
subcommittee. I would like to substitute the motion that we refer the matter of the creation of a finance subcommittee and the delineation of the other subcommittees to the policy subcommittee uh to deliberate and something back if
they so choose to the full committee. Is there a second? Second. Second by Miss Discussion. Can you clarify it again, please? She is asking to Would you like to clarify most? I don't I'm asking to refer the to
the policy subcommittee, the discussion of the finance subcommittee that's referred to in our policy and to amend the policy uh so that consistency between what we are going to do and what our policy says.
Thank you. Any discussion? Mr. Mr. W was there something else that you mentioned about the other subcommittees as well that that uh as part of their perhaps as part of their evaluation of the finance subcommittee
they could also delineate clearly the subcommittees that we as a committee have. So it's formally spelled out somewhere that we have an instruction subcommittee, a plant subcommittee, policy subcommittee, and
what they each of those subcommittees do. Any other discussion? So I just to wrap my head around it, we're you're looking the policy subcommittee to review the policies that
govern our creation of subcommittees and how they're structured. Exactly. There's a specific policy like BDE on subcommittees and so I think that's probably where they would start by looking at what does that say and does it clarify what the subcommittees of our
committee currently are because they're not really spelled out anywhere in our policies. Mr. I have a question. for clarification. So you're saying on one hand bring it to the policy committee to
discuss moving forward with finance committee. Then on the other hand you're also saying to have the policy subcommittee look at the policy that breaks down what each subcommittee does. To me those are two different things. The subcommittee might what I would
envision happening is that the policy subcommittee would look at policy PTE subcommittees of the committee um and they would say our policies say we have this subcommittee and this subcommittee in addition we also have subcommittees
that are not named anywhere in our policies. So the idea here is that this policy subcommittee would look at their subcommittee policy and clarify what are the various subcommittees that the wid school committee has and what are the
roles of each of those. So just to clarify so everybody knows and it's in our policy these are the subcommittees that we have and this is what we are asking them to do. Now back in March when this was originally brought up the tables quite a few members about the
executive board is performing what the finance subcommittee would do. And there was discussion on just changing the executive board or maybe the wording in the policy to not call it
the finance subcommittee but to call it the executive. And that would be I would imagine that would be what the policy subcommittee would deliberate. We currently have policies that refer to a finance subcommittee. Do we want to change that? to the executive subcommittee. Do they want to include in
sub the policy BDE and articulate we will have this committee this committee this committee and this is what their will be now that Dave Irving's left the policy subcommittee only three people
I haven't seen who is assigned to the policy subcommittee at this point I haven't reassigned um the members Um I think I got I'm just going to do it. I got request I think from two or three of you um your assignments. So um
I'll just put people wherever can't be every request anyway but I wanted to see where people's interests were but um I didn't get those responses back which is fine. I don't mind just Um so basically you're asking the policy
subcommittee to define the role of each subcommittee. Exactly. Which what what which subcommittees do have we do we have and what what is the role of each subcommittee? And so if this policy subcommittee decides they're going to put forth that one of our subcommittees is the executive subcommittee and the
executive subcommittee will perform the role of what's referred to as the finance committee or maybe they'll say just strike finance committee but leave it to them. Exactly. Thank you. Yeah. So to clarify the motion
because Mr. Let me make sure everyone understands here I think so that I understand because I know last time we were talking about a finance subcommittee and this time it's about a finance subcommittee and then it's also everything else. So taking a look at
whether a finance subcommittee should be established and then looking at every other subcommittee and then like you want them to even look at policy subcommittee and say what the policy subcommittee does even though we know the policy subcommittee does policy. Yeah. There's a lot of templates out
there that they can look at from other districts that have exactly this. They'll have a policy BDE or BDEA and it will specify. So I'm not saying to create a finance or That's not I'm basically sort of that was tabled but
I'm asking that the policy subcommittee review it subcommittee policy and clearly articulate what are who who are our subcommittes what are our subcommittes and what are we asking them to do because it's not clarified anywhere
miss okconor and then m so I've been on the policy subcommittee I think since I've been on this committee so I remember that We've been very diligent on reviewing all of our policies and we follow mask pretty much
to a tea. Um I also served on the policies committee and I did that years I was there as well. Um I was there for three terms that's also nine years. essentially 18 years policy
submitt the way it was handled than it is here. We pretty much follow what mask does. So we've must have recently visited this particular policy within the last few
years and reviewed it and didn't have any problems with it and pretty much adopted what mask. So I would like to know you know I would like to have it brought to the table it's going through what does masks look like we pretty much go along with they
have as for clarification I think we have their policy we we adopt their their policies through a set uh the pol you know as the policy subcommittee takes a batch of them every so often and whatever the updated MASC document is is
what we're operating under correct so we are operating under the last time it was updated I mean it isn't like we just clip it. We have guidance. Yes, we we took we this committee as you said is different than than other committees that I served on. It takes the temp the
boilerplate template from MASC has consistently adopted the template that MASC gives. So that's what we have for mostly all of our policies. forgot what I was gonna say. Um I think it might be helpful to um to just
clarify the executive committee um you know that functions as a finance committee. Um and but I believe we also do um sometimes have to discuss administrative items as well that aren't that don't have anything to do with finance. So maybe it would be a good
idea for the policy committee to just consult with the superintendent just to check on on those things because I'm new to the executive so I'm not really that we cover things other than finance. I'm just putting in my two cents. I'm good. Right. Yeah, I think we do. I think in other districts, it's probably the
administrative and finance subcommittee that the executive would be very similar to here. Yeah. I mean, I'm I'm new, so I don't know what all the committees do, you know. So, it would be nice to have some sort of document saying this is what policy does, this is what curriculum I mean, I know what
curriculum does and I was in a vocational school, but just so it clears that everybody that's on board like our nice little rally member might not know all the different committees and what they do make it easier for him to make a
decision. Mr. uh just to clarify two things we do have policies we are pretty well aligned to the um MASC policy manual but we do have policies that are not in the MASC policy model um manual that we somewhere
along the line adopted because we're a technical vocational But there are I think there are other examples as well. But then there are also examples of other school districts who have inserted policies similar to one. So I think the policy subcommittee members would be able to look at some uh samples from
other districts that have done exactly what I I think it would be helpful to us as a body to clarify. Anyone else? What attorneys We're going off course for mass is what you're saying? No. No.
No. We've we've have several policies that don't align to the MASC policies. Um and there are several districts that have policies that go beyond what's in the MASC policy as well. So I don't this isn't something this clarifying what we
agree to as our subcommittees is not something that I think MASC is going to establish a policy on because committee is different. I provided some data that you know there's a lot of similarities between what districts have as subcommittees but then there are some
wildly different subcommittees as well. So this would also probably involve an attorney at some point. I don't think so to review a policy. I not a policy where we have just expressed for our own agreement that these are the subcommittees that we have in place.
Yes. Um, the secretary needs a clarification on the motion. The motion. Are you creating a The motion is to refer to Nope. The motion is to refer to the policy subcommittee. The alignment of our pol our
subcommittees to what we currently have in place. So refer to the policy subcommittee the alignment of our subcommittees to what we have in place. Exactly. That's the motion. Yes. Would that be similar to define the
roles and the duties? Yes. Define the roles and the duties. Yep. Of subcommittees in one of our policies. As the chair, you can still create a like tonight you almost created a submitt
these would be stand what was considered standing committees as opposed to and I think I just want to in terms of um looking at the legality of any language changes or that sort of thing we're really I think in reference to the
evaluation tool. It ends with the basic statement of um for this purpose the school committee will adopt a self-evaluation in instrument. It doesn't it doesn't define anything that that the committee has to
do you know it leaves it open and the same thing with this the m whether we use masc specific language or tweak it a little bit it's or had a Senate saying and these are our standing committees.
You're not changing the policy except to just define it further um in how we actually function. Mhm. Um, I'm kind of caught off guard here
because when I looked at our agenda, it's very clear that it reads as finance subcommittee discussion placed on the table. It says nothing at all about this other stuff that we're discussing. I've offered a substitute
motion to the initial motion. My initial motion was to create the finance subcommittee. The feedback I got was refer this to the policy subcommittee and have them clarify. But that's what And then you have something over here. I I'm still seeing it as two different refer to the policy
subcommittee all of our pol subcommittees but that's not on hand. I've offered a substitute motion to the initial motion. So you asking me to rule if it's on the agenda or not?
The advertised agenda is finance subcommittee discussion place. So she's probably technically right. So shame on me. I probably should have said to just add a sub a motion to suspend the rules to comply with the open meeting law now that I think about it. I think that
she brought it to my when you table a motion but you tabled it under finance subcommittee discussion. So that's the motion that's tabled. So that's what's back. If you're going to discuss a different item under the open meeting law, it technically has to be advertised under that unless you ask for a motion
to suspend the rules. Well, I'm I'm offering a substitute motion. So that's what I'm asking for. I'm asking for the body to accept the substitute motion that I'm offering. So I think it has to be done. I'm going to rule that it has to be done under a suspension. So, I'm going to rule the motion out of
order and that if it's going to be done, it has to be done under a suspension of the rules. All right? So, we can do it that way and then you can discuss anything you want relative to subcommittees under a suspension of the rule. But the item on the agenda was
finance subcommittee which was publicly advertised. So, I think technically we have to stick to those parameters under there unless we suspend the rules. I'll ask for a motion then to suspend the rules. Motion by Mr. Dele to suspend the rules to discuss subcommittees.
Second. Mr. Murphy. Any discussion on suspension? Seeing none, please call the RO. Um, Mr. Early, no. Miss Sullivan, yes. Mr. Rossy, yes. Mr. Dele, yes. Mr. Fitzgerald, yes. Mr.
Padlia, uh, Mr. Murphy, yes. Miss LOL, yes. Mr. Yes, Miss TR. Yes, Miss Okana. No, Mr. Slovki. No, all right. The rules are suspended. Um,
in the future, if we're going to have different items, we got to make sure that we place these on the on the agenda to comply with the open meeting law because even under a suspension of the rules, if the item was reasonably anticipated to be discussed, it could be technically a violation of the open
meeting law. So whether or not somebody wants to challenge this item, we'll leave that up to the viewers at home. That's fine. I think the motion still stands. Um, I I think the motion is refer to the policy
subcommittee to clarify the roles and responsibilities of the subcommittees of the tech. I know I changed it. I'm sorry. I'm trying to I'm trying to make it as clear as possible. Okay. No, I need that again. Yeah. So, it's not the alignment to ask policy
subcommittee to clarify which subcommittees we have and the roles and responsibilities of those subcommittees. Okay. Is there a second? Second. Any discussion?
I'm just looking at the MS page for it appears here that you know all the different subcommittees are there with a little description of what they says doesn't that I mean that's what I'm
looking at here under MASC or under MASC and it says wittier no but it says wittier online policies and so like I clicked on basic instructional programs and it says consistent with the statuto mandate The Whittier Regional Vocational Technical High School Technical School
District will provide students of the Whittier District with these subjects considered to be those subjects which are considered to be essential to the development of fundamental learning and living skills instructions and goes on. But quite honestly, I didn't know this
existed. But it does exist. It seems like it does say what the policy what the committees do. It does. Our polic do not have any policy in our policy manual that spells out which committees which subcommittees we have as a school
committee. We have a policy on subcommittees that talks about what sub committees are generally but we do not have any policy that states these are the subcommittes that we have and this is their I guess the thought was that you were referring to
the yeah we've always gone that route which does specifically say I mean like Mary had said we do have to have though because we are a vocational
school some might not apply and other things we have to add in. Mr. Early, could you explain the motion, please? Do you want me to explain? She's so
cute. Well, you want her to read it back? Read it back. Well, I'll try uh I feel like I'm back in Hil to clarify which subcommittees we have and the roles and responsibility of those subcommittees.
Correct. Okay. Mr. Fitzgerald, I'd like to make a motion to table this to the next meeting to June's meeting just to make sure we're not violating any open meeting laws. We can all do a little bit more research possibly and come back more knowledge. Put it this
notation. safe. I'll check it then. Motion to table by Mr. Fitzgerald, seconded by Mr. Early. Motion to table takes precedence table. Yeah. Well, to table it to the June to make sure that under a
different item. Isn't there a vote on that? Um, take her first. There is no discussion on table. A point of order. I think you just had motion to table to the June meeting. As I understand it,
you can't table to a date certain. You can postpone to a date certain. But tableabling a motion means you are tableabling it for that meeting to discuss it later when you get to after you get to more pressing business or to take it up at a subsequent meeting. I'm
going to rule the motion is in order. If you'd like to challenge the ruling of the chair, you could. What's that? I'm going to rule the motions in order. You can make a motion to challenge the ruling of the chair if you want. table motion to table to make sure we're
in compliance with the open meeting law. No discussion on a motion to table. Yes vote will table it till next month. A no vote will not table it. Mr. Early, yes. Miss Sullivan, yes. Mr.
Rossy, yes. Mr. Lag, no. Mr. Fitzgerald, yes. Mr. Paglia, yes. Mr. Murphy, yes. Miss Law, yes. Mr. Bo, yes. Miss TR, yes. Miss Okconor, yes. Mr. Sloski, yes. Motion stable.
Next item on the agenda is new business superintendent evaluation form. You all should have a copy of it in your if you didn't get the hard copy, you should have it in the Google classroom, right? Um to fill it out um just we're trying to get those back
for a presentation on the composite score at the um at the next meeting in June. Any discussion on the superintendent's evaluation form? Hoping to get it back for the next meeting so that we can have the superintendent's evaluation on the next meeting.
Can I bring it in next next meeting or do you want uh we would need it before to composite the score? A week before the meeting. Yeah, just so that we can have time to present a composite score and then we'll have a full discussion on the superintendent's evaluation um with all the members.
Okay. Any other discussion? Um reports of the special comm uh subcommittees executive. It doesn't look like there is any instructional personnel. Miss True. It does not look like there's any. Don't believe
plan operations. Um, Mr. Murphy, looks like you do have minutes for motion to approve the minutes of the April 9th meeting. Second. Motion by Mr. Murphy, seconded by Mr. Rossi. Uh, any discussion on the minutes of the plan
operations? Seeing none, please call. Mr. Early, yes. Miss Sullivan, yes. Mr. Rossy, yes. Mr. Dele, yes. Mr. Fitzgerald, yes. Mr. Paglia. Yes. Mr. Murphy. Yes. Miss LOL. Yes. Mr.
M. TR. Yes. Miss Okconor. Yes. Mr. Slovas. Yes. Salaries passes. Salaries and negotiations. Mr. Early. Any reports? A lot of moving parts, but we have nothing to talk about right now. Policy. There is no current chairman.
Uh, there was no meetings. Correct. Could I Plan needs a meeting June 11th. Yeah. 5:30. 5:30 or 6:30. Any other meetings needed for
subcommittees? Seeing none. Thank you again, Miss Khabib. Good luck with everything. We're glad we're making a final school committee meeting interesting to adjourn by Mr. Fitzgerald. Seconded by Mr. Murphy. All
in favor of anybody opposed? We are ajourned.