today is Monday February 10th the time is now 7:15 in the city of Williston city council meeting has come to order this is a special meeting Miss Stacy CH car Ro mayor Charles Goodman I am here council president Michael Cox here vice president Darkness hin she will be
here later council member de Jones here council member Meredith Martin here council member Alexa Rico here city manager Terry bavard here attorney FS here um city clerk Latricia R is absent and all other all righty thank you everybody at this time open in prayer and pledge of
allegiance to the flag Mr Mayor Charles Goodman join me if you will Lord we come tonight in a very important meeting a meeting that will decide so much of the future for our city and Lord I ask you to give each one of these counselors all of the wisdom that they need in order to be able to make the best decisions that they can make for our city we ask
this in your name amen amen amen I PL allegiance to the flag of the United States of America and to the Republic for which it stands one nation God indivisible with liy and justice for all thank you very much thank you sir item one addition deletions changes and approval of the
agenda I move approval of the agenda as presented a second all right we have a first we have a second any other discussions see none we'll move to vote all in favor say I I I those oppose welcome it's 5 Z all right
item two public participation this is the first of two opport this first of opportunity to address the council at this time is there anybody in the audience who would like to talk to us about anything other than what's on the agenda for tonight okay seeing that all right new business item three discussion Andor possible action
city manager contract negotiations all right so this is my first time doing this along with some of the other ones up here so we're just going to go through it and I'm open for suggestions we can take Section by sections if there anything we want to do um change in that one or um how would you all like to do this de you've done this in the past
I have it's about only way to do it is just take a section at a time and just and then just go past it if there's nobody has anything just go right through it all right all right so uh let's see one term unless y'all want me to read the city manager uh city of Wilson city manager agreement and then go down from there or
we just jump right in I'm good with item section one as it stands okay all right anybody else here your last day is the 28th of February okay so there's a four day overlap yes awesome all right item uh two is employment uh there were two I think only two things in that only two things in that section that I saw um
in the very first paragraph 2.1 after and then it says exhibit a you see that in bold the following sentence says City Charter if any well we know we have one okay so I would strike the if any if you go down two lines there's another one that says exactly the same thing city Charter if any we know we have one so we'll just I mean I know this was a fairly generic template so that's why it's here but we do have one
I don't see any reason for that to be there so we we have a city Charter but there may be things that are in or not in the charter that are not specified so that's what the if any is for correct is that not what Miss Belo said I don't think so I think so um she said obviously we do know we have one and I think it should be removed I'm good with it
being there okay anybody else any thoughts what she said was to clarify this is meant if there were specifics of the job description in the charter not whether or not there was a charter but we have one exactly where are you look at gave me it one page it would be the third line the third line and the fifth line
under Section 2.1 where it says appointment Terry would you turn on his mic please set forth in the city Charter and city ordinances yes sir I think you may have the updated one I think I have the updated see I think we' that's taken out yeah see he they've already changed it over there and but we got the old one Mr Walker would you use the mic so there's no if any well yeah there's no if any there I think I think kirston sent an updated one with those Corrections already
out the one the one I'm looking at yeah she didn't send it to us I think she sent it back [Music] Stacy okay uh there's so been so many virgin passed around I what I think before us discussing it it shouldn't have been removed before we actually because that was that was one particular person the one that I have before me
if any is not in there per because I got one on um Saturday evening at around 6:30 this was done I think late this afternoon or this afternoon okay based on the corrections that uh draft had been sent to her oh the city manager as well all right um duties uh 2.2 I
I'm looking at one that uh that was sent back by the anticipated or proposed uh new city manager and is in in the one that she sent back but it's not in the one I that Kirsten had revised well considering we don't have a up to date and what would it what does it say what is that change it it it just changes the if any in
that paragraph oh okay it's taken out it matters because someone turned my mic off you did I didn't do it if any members of the council feels necessary it's not that long to document I'm sure the uh HR City Clerk and sometimes city manager could make copies for you well it it sounds like Miss Hans wants to review it anyway so we might as
well do it I'm not going to read through this all over again what I'm saying is before anything was made based on one person and we're here to discuss we should have discussed it before making any changes that's all I'm saying and and I was we were all asked to send in our changes if we saw any and that's what I did I didn't tell them to change it I just sent in changes I found I I get it I get it I'm just making the statement it shouldn't have been changed until we had a discussion that's what the discussion is for otherwise it looks like one person
and that's what we're doing all right so I'm trying to find the one that was sent to me see if it's got the changes or not that was like when well I checked my email today several times and there's no updated one in my all right are we going to move forward and I have no changes in the duties I don't know if anybody else does but I don't yeah the one I sent to
you on PDF form has if any so [Music] um yeah the one I got in word we can get over this rather quickly if you just allow Mr Walker will allow Stacy to go make the copies for whoever wants it do you have notes on yours already uh just I I have some some notes to myself but we can change you can change
those and also uh Kirsten in reviewing the uh city manager agreement made several revisions which I believe is in in this one and I could go through and and uh relate what those revisions are that'll be good that great cuz otherwise we won't know the it would be nice if I had that in writing can you make him a copy he said he said he has notes on it do particularly want to give it up he's
Mr fols did he say he had one that didn't have notes on it uh yes but uh nothing I don't think would interfere with y'all reviewing this one with the notes on okay perfect I just made notes okay can I yes you can use that one and and I've got uh actually there about a half a dozen
notes I could go through a paragraph by paragraph y'all got the agreements before you I no longer well I have this one that well you can have mine but I don't know if they want to go line by line and where they crop up or if you just want to go through them CU they're not going to be reflected in this no they won't be reflected in that one they'll be reflected in the so they got they got the exact same thing you have there Kirsten where I'm in the red writing she's in the green and so they theyve seen
a copy of that um I did not make them copies of that did y'all all see that where my writing was red and kon's was Green that would be what I would be reading from which y all probably have already seen I may take it I think it' be
be better my opinion better wait to get the the original the corrected version back from from Kiren and then if you're reading your old one you're reading the new one I think uh Mr folds is correct and he he can tell you where the changes were made can go page I assumed y'all already got it so I thought the one I sent out on the during the weekend was correct Mr manager yes is the one she's making copies of the corrected one yes
yes you said Kirsten Kiron K below who is made the correction with our office she made it but you said to wait until she gives the correct but we we can access the correct ones now right the correct ones are on the one that's being copied so we don't have to wait for kirston no no then I could I could tell you what the corrections are that that she placed in each paragraph however I would wait for
Stacy to return with the corrected versions if that's the will of the council so we all have the scene yes sir that would be great app it'll take just a moment moment we get
captain Bishop's going to go help thank you is everybody aware that we have a celebrity in willston that won the Super Bowl yeah of course if I don't ask I don't know so I hope so if not they've been under a rock somewhere I did not watch the Super Bowl no way yes no way I did not watch the Super Bowl had no interest in
watching the Super Bowl now having said that I have talked to the city manager while we're sitting around doing nothing and I would like to issue a key to the city to that young man because he has been very clear that he has always called Williston his home so I intend to do that if somebody has objections you can see me in my office it's going to be done thank you we're going to get
a nice key on a plaque and so kind of there are other things that I cannot discuss here because they're not on the agenda that I probably that I have talked with seven or eight people already that I will be bringing to you at another time we can certainly do that also yeah I got a problem with that I'm glad you agreed I had no choice I have a
wife she'll keep you in line is that what you're saying sir she'll keep you in line is that what you're saying with a P with she knows what's good for us yeah she does I I Know Chief I know I always get myself in trouble and chief always tries to keep me out of trouble never seems to work but I appreciate
your efforts you're welcome Mr so I will tell you while we're waiting and P She hands them out you also have two other documents on your t on your dice which is the what we put out for the notice of vacancy for the city uh manager job and the mcma code of ethics and the contract does reference putting in a job description uh for the city manager or at least it did
and however um there is a description for the duties of the city manager dating back to I'm really not sure but it's so old um I would be more than happy to take those on as responsibility moving forward say that again they're very vague and not worth anything so what the job description for the city manager Council before us made up yeah so we had job description that we made up is that
the what's you're saying is V ma'am is that what you're saying is V so what what needs to be done uh is a actual job description for that position needs to be developed however it's not one of those things that I mean obviously we can do put it together and present to y'all and y'all can make all the changes you want but the job description for the city manager should come in front of the city council for a vote of approval because that's who he he or she worked for so Mr folz do
um does your office have like a job description for city managers is there one available because I know you guys deal with a lot of different cities well uh yes we can prepare one uh and look at see what we do with the other cities uh and and with regard to the job description if we want to that's actually section 2.1 refers to in
exhibit a and I can uh uh reveal or report to the Council of what Kirsten has noted that she's done on this agreement that you now have before you on that paragraph uh uh and her comment was did we not provide a job description in the advertisement I was under the impression we had we need some description of
responsibility so that needs to be high priority I've rewarded for now so she's made a provision in that about it a job description okay and then if we go to the Charter pretty much lays it out that's what he's saying is big and it refers to what M Jones had brought up with regard to it said 2.1 says in two placees City Charter if any
obviously we not have one and I think uh it should be removed oh actually we have one and I think it should be removed so in the copy you have now the if any has been taken out of that under Section 2.5 refers to the ma code of ethics and is and it is not attached and that's the document that city manager referred to
[Applause] uh and that's uh specific as to the job description uh and under sections 3.8 uh she has deleted one repetitive sentence but I think the rest of it is necessary so that's the only amendment to that
one and you're in Black I think aren't you uh no so that was Miss Jones and I'm in red okay uh and then in section three it has 24 to 36 months I think the next one should read over 36 months for clarification not 36 what section is that Mr
it's uh 3 6.3 there you go all right and she's she's changed that to say over 30 in section 6.4 it currently rais since we have a she and I think it should either be she or he in both places she's made that correction to refer it to in the
so she's made it she or he instead of city manager which is made it city manager instead of he or she it said he before yeah just I thought he said it do not say nonic person right no it just say city manager it's General gender neutral made more sense yes city manager General that's not what I said that's what she did and then uh under 6.4 with
regard to retirement uh plan uh she has left that uh blank on the copy that you had to be inserted after I guess discussions and a vote tonight uh what section was that that was uh 3 6.4 the the uh regarding
the section about percentage of gross salary placed in retirement that's at the end of the and my question was how much did Terry get it says 14 ask 6.4 though 3.6 3.6 thank you yeah 3.6 start from the okay typog graphical erir when she
sent it to me yes okay right 3.6 mhm and then under Section 7.6 notices is that yep okay under under that uh paragraph uh notice
I believe the city notice should be sent to the council president as the executive officer not the mayor who does not supervise the general manager so she's made a change there uh that yes the need's been changed so now yes she didn't change notices would go to the council president as the executive officer May rather than the mayor so we need to okay now I will I will say on that
section 7.6 it still says attention of the city of will the mayor of the city of Willison and that should be changed yes sir city council president yes okay and I believe those are the chains all right okay so let's start back we're
just going to rock and roll from beginning uh one term 1.1 everybody okay with that yes sir all right Lexa good Meredith all right two employment um 2.1 Chief ex uh chief executive officer everybody okay with that other
than the changes where it says City Charter M everybody good okay Lexa Lexa good all right d okay all right 2.2 duties everybody good there yes I am and just I am and just for clarification um I asked where she lived because it said she had to live within
30 miles and I was told she lived in Newberry and the address was 23 miles from here so that meets the criteria we not there yet where you as part of the duties thought that's what he said I'm sorry I'm looking at all right 2.3 uh criticism complaints suggestions everybody good there good
all right 2.4 hours of work Goodra before we go any further is um was our toet or no our uh fiscal man
Mr Mr Bon is he on he's not all right hours work we're all good yep all right 2.5 ethical comments commitments 2.6 residents as previously stated all right so we all got that yes all right three uh compensation 3.1 salary okay
so this is the discussion M so her request is 88,000 um Plus benefits um my question is Plus benefits how much would her true salary would be cuz this is well this is like the base but how much truly are we paying her for her
if I'm saying that right you are I don't want make anybody feel if you looked at a budget it would be essentially what Terry's getting because he's making 88 now so if we and he's I see he's got the budget in front of him I the if he looked in the Staffing plan it should say right out there you're looking for the total cost total cost of the city all in correct for the city manager position and that salary benefits whole n yard yeah that's what she's asking I believe all right what what she asking St sorry huh what did you just say I said you're asking for the salary
and the Ben correct he's just clarifying what you want okay so basically the all-in cost for the city manager for me uh had I gotten the raise so it's going to be less um which I I didn't get this time around we had done review yet yeah y'all knew I was leaving so there's no need to give me a pay raise so basically uh you're looking at an Allin figure
before you do that so had we done had we completed your evaluation and gave you the raise what would be the amount because that's at the 88 right yeah but actually Stephen did it at 91 oh believing I was worth a lot more money than you know what y'all were going to give right um so no we would have given you that that's not much yeah so I I can't give you Allin I can tell you what an Allin figure would have been approxim 91 would have been Allin
121 469 but that's for 9 you are currently 88 yes what is it for 88 without the conjecture yeah I can I can do the math real quick but it's not going to be accurate because there's a lot of things that but that's the amount that's in the the current what's in the current what's in the current budget now all all in benefits my 457 plan the raise potentially
up to 91.07% um is 121 469 so if y'all were to give me a raise this year to that figure the total cost of the city would be 12146 if I may ask yes sir you you continually say it so that is not the actual amount that is if you had gotten the raise amount that is $91,000 right that's with the additional like $3,000 yeah
that's all it is no M so I say 82 to start you said 82 what 82 oh that's what you want to go with 82 is that what you yeah okay CU that we there we do have um didn't we do uh probationary period with Terry afterwards it got one all right I'm used to doing that but I remember I I um we have in the
past we've done a six- Monon review on somebody and bumped it if that we were happy with them we've done that in the past um Mr govern I can remember doing that um I'm used I'm used to that yeah yeah you know right so not saying she can't do the job right obviously we picked her for a reason um because she hasn't proven to us with our city that she can do the job either so
so there is a provision in that was in my contract and is in this one that anytime the city council can choose to uh provide an increase to city manager it'll take just a second to find it 32 yeah compensation 3.2 under 3.2 it talks about it anytime you know term this agreement city council May in its discretion review and
adjust the salary of the city manager but in no event shall the city manager be paid less than salary set forth of paragraph 3.1 of this agreement except by mutual agreement of the two parties such adjustments if any shall be made pursuant to a LEL Council resolution in such event their parties agree to provide their best efforts and reasonable cooperation to execute a new agreement Incorporated uh incorporating the adjusted salary so if you also choose
to do hey we'll off you this in six months from now we'll look at doing a review um 3.2 gives you that authority to do so excuse me Mr manager we can do a review but at no time can the salary be reduced or it contract whatever whatever contract you start with well I I say that Mr Mayor but you know y'all could both agree to take a lower salary I mean I don't think that's going to happen you
know what I'm saying because in 3.2 it does say that but you can both sides are agreeable you can only agree to do that if other um supervisors or yeah you would be having are doing the same thing and if you're doing it with in the the the company itself it says it's mutual agreement of the two parties so it could be specifically between the council and the city manager like if there was a
reason so I read in there I'm going have to find it um that it said if the other department heads are getting are you're lowering their salary then you can ask for the city manager salary to be yeah I don't remember that b in here I'll have to find it yeah you'll have to find it and not saying all right break anything that so the like I said the mayor's correct that there is you have to pay what the agreable salary is and everyone else is
correct in the sense of if both sides agree and it's mutually agreeable to the party s such adjustment shall be made pursuant the law Council resolution so um I would say mutually agreeable if y'all decided that you wanted to lower the pay and it was mutually agree able with both um then you could do that here also I don't think that's going to happen but I don't think so I yeah so Council what else what's your come
on what's your thoughts I was thinking 80 um I believe she's currently making 78 where she is I know she's got a lot to learn over here U and I would almost rather start at 80 and do the six Monon review with the then wait a whole year um then starter too high I have a question what and I actually was thinking about this and I couldn't answer
it for myself what does the city of Bronson not do that the city of willston does do they do not have utilities they only have water and sewer water and sewer so they do have some and they have very little water and very little sewer their sewer plants not as big as half of this room I'm sorry I must have got
confused somehow you're saying they they do have water and sewer yes but just a little bit of sewer I mean there yes just a couple of few blocks actually and their sewer plant itself is only about half as big as this room as compared to how big our is so it would be fair to say that she doesn't have a lot of experience in sewer plants yes or
airports or airport that's all I'm trying to get is an understanding of what she has experti is and what she does not she doesn't have any of the other utilities and she was very upfront with that when we interviewed her uhu she said she didn't I was not here right she she was very upfront that she didn't but that she was a quick learner and would learn I believe all that's true I as well he probably
knows more than I do far as the size of their plant and their water system her rule book is the same as ours so technically she has the same experience as we do with the exception of the volume of flow so therefore the rule book will be the same y I just want to put that out there that's and she's had good luck with yeah it is and she's had good luck with grants yes when it comes to sewer water and Roes I just have to clarify something for myself this Cofe that we
have with the yellow she's asking for she filled in 88 right yeah so if she's expecting to get $888,000 she's not going to work here she's not expecting she's that's what she would like a negotiation can't undercut her 8, we put we put beginning give her 88 just cuz she asked for it what if she ask for 90,000 or we give it to her because person to do the job and if not we have to go through all this again and hire some we have to rather than have
a non call a person it's already budgeted because it's what he's currently making then it's not like we're there's there's that's not how you do there's no way that I would give's making can tell you there's you want to do that job for $80,000 yeah I'll do it for $80,000 I would too I don't know if you people know how expensive things are now but I think 88 and things are going to get a lot more expensive but we have a city to run and that stuff is going to be expensive so
if you are giving people all of this money every time they want it then the city can't start the new person out who doesn't know half as much as the old person how do you know she doesn't know speak one of the time I can't follow this conversation when it's flipping all over the place because she told us she did and she's very very knowledgeable and I think knows a whole hell of a lot more than we're probably all giving her credit for and I don't think we should start at 880,000 I think we should start at 88 very good thank
you I'm good with 82,000 82 are you waiting for me I'm looking at your side the table I I I had I had come to I done my math um I took ter Terry's starting salary so assuming that she had close to Baseline skill set that Terry had when he started here and I calculated the 3% cost of living raise for each year that Terry was
here and came up with $85,900 may I comment Mr President yes thank you so this is exactly why I called for
this special meeting to go ahead and happen is because if you as a counil and if you give her some other figure and she says no Then You're right back where some of us have said you're going to be and that is that is just the what this is is which is why I thought it was so important that we do this I will point out that she is very capable person I've known her for a number of years and I know several other people here have known her for a number
of years I don't think her salary is unreasonable however I do understand those that think that it might be I want to point out we're de we're dealing with salary but there's another Point here she has more vacation time on her contract than Terry certainly does she he he gets three weeks she gets four so um all that is part of this thing that
we're considering correct uh and I think that's why it's called a negotiation I think she's just thrown a number out we can negotiate with her yeah I agree I don't think so the reason I went I always get the worst end on anything relate to Terry Terry was not even an an an issue because it shouldn't be Apples to Apples or whatever um but I looked at the amount of things that she's going to be
getting on top of her base salary that's just like we have in there that she gets to take drive a car home why and we pay all of the if something happens she has an accident whether her F or not then we're looking at a lawsuit or some something going wrong when she gets off she should be in her personal vehicle going home you know what I'm saying but these are all the things that are combined into her job well what we want to give her and it's going to push
us a lot further over than where we probably really need to be paying all theile therefore you know that's why I went with 8 82 what was your 82 was your number 82 82 is my I'll go with 82 all right cuz I don't like down the others and I would be I would be very comfortable with starting there with an agreement that in 6 months um you know if she has brought in Grants and done all the things that you know and learned
and is onor a game and we feel like she's deserving of a significant raise I would be comfortable with that um I do think coming from a place where the budget's 3 million to a place where the budgets 27 million I think there is going to be a steep learning curve and I do think it' be important to make sure that we that we have a review well the nice part about it is she had already been working with the staff by asking questions and things like
that so I think she'll be there a lot quicker but doubt I agree with six months a lot of that budget is airport right and and I that you get with doing a six-month review but not necessarily giving her a raise we we give raises raises at manual the very first year not knowing not having anything to measure against if we go the first year and they did we say they did an excellent
job give them an evaluation but not give them a raise until the second year where you have somewhere to compare they may not do as well as they did that first year because what they do is what we're expecting them to do in that second year are they going above and beyond those things that they did in the first year to warrant a raise but we give raises right off the bat instead of making sure that the raises that we're given are truly warranted so I would have no issues
doing an evaluation at 6 months but necessarily giving a raise I don't know that that would be where I would be that's just me c just something to think about do you realize that in the past recent history every time and I've have not been fond of this I've argued against it every time we had done an evaluation that person got a raised because of the evaluation in recent history I understand
that and every time I have fought against it so I mean is this is any any different yeah my my POS my position is was before the council deemed otherwise is that an evaluation is just an evaluation it's not a raise but the felt differently so because you because you need to be sure that the person is doing the job that you have hired them to do and they're doing the job where in the way that you want them to do it when you start looking at raises and
giving people raises because they're going above and beyond their exceptional that things that they're doing but I've noticed here and I will say the contract is actually written that we do the city manager el el for increase for the annual sary as discerned by the majority vote of the council so it's not specifically tied to the avow it's just done at saop in the same vicinity
okay so we're okay we're at the all right so where are we at 82 82 mean okay there's four of us miss Alexa at least three she's Le three so we have majority May so 82 yes I I I can agree to that you can agree to 82 I I can agree to 82 and I I mean I we still have a couple other things to negotiate and she she may count it with5
exactly Y and if she does we're going to have to talk about it in front of her we're by the car or we have to have another special meeting which I really love okay three 3.3 um paid leave actually actually with regard to a special meeting this or this uh agreement and the notice will be put on the 18th February 18th meeting agenda
agenda because of the question of notice this meeting question so it will be there and that could be revised or changed at that meeting okay so 3.2 3 um 3.3 3.3 we kept going to two all right 33 paid leave vacation sickly personal holiday everybody okay there may I have a I ask a question did
you all agree to 82 we didn't it was four to one and it's done we're on the next thing we've been yes I just didn't hear that what the number was been gone over multiple times yes I knew it had four to one four to one next thing that's done yeah paid leave so this one has been changed just show you're aware to reflect the 3 weeks annual leave yeah that's the one issue we have in 3.3 we had
three weeks and she's countered with four well she didn't counter I mean it's we had a blank yeah it was a blank so we had a blank and she okay well it was sent to her that way and she she changed it so maybe that's a little better I think we had a three in there and she changed it to four well it's cuz we yeah I don't think we had a I thought we had a blank document I don't think we had a blank there I don't I don't think so 3 point here a second yeah I don't think we had a blank there I think she just put it in
there uh there is it's highlighted so I don't know maybe I could have highlighted it I think she did cuz there's a couple other things she changed too and she highlighted well everything except and I'm just not sure that this one came blank but I know everything else that was highlighted on this document um basically was um a blank yeah but here's the deal 30 mile radius was that's what's in mind so not throw
a backtrack but I have a question about the paid leave when it says carry over if unused is that converted into a dollar amount or can she actually carry days of leave she can she can carry if she took no leave and then she left after four years we would owe her a so of days which converts to dollars dollars that so that was my question at the end of the year it converts to a dollar amount no Stacy's shaking her head except we don't do
it at the end of the year it's when they leave it's not oh got it okay okay so at at most she can take currently the way she has it written it most she can take four weeks off she couldn't carry a week over and take five weeks off off the following year so if she's car yeah if she's carrying over then she can carry over how many weeks my question is is there a cut off for a cap is it is
there a cap cap for leave or cap for sick leave the question is is there one for the rest of the employees yes we tried to marrow it with the rest of the employees I think the rest of the employees I don't it's it's based on the number of years they've been here the crew all grows right yeah with the state it's 200 hours top the cap the cap is 200 200 so 200 288 yeah the week is 40 so the max is
288 for vacation or vacation and sick just vacation how much is it for sick 800 for sick the cap now the cap for sick is the cap for sick is 800 but it's cashed out at 25% so technically if you had 800 when you left You' get paid for two 100 yeah they had find cash out you only get 25% so it' be $200 $200 for cash out but for the cap if you're using it day by day is $ 800 okay you
guys are doing good yeah cuz we lose ours yep because it's sick leave y it's sick leave which is meant for somebody who is sick if you don't if you don't use it then you don't get it okay so how do we feel about the four weeks I I'm still with the three weeks three just cuz we have a lot of holidays I'm do three weeks because we have what
13 holidays 12 or 13 holidays so I think three weeks is a plenty all right Alexa Alexa great works for me all right stop it 3.4 benefits General all right three weeks all right 3 General I don't have any problem there we good there yes sorry
it's essentially what the employees have mhm okay and so is the next one we good 3.5 Insurance healthare good good y all good 3.6 retirement benefit why are we paying retirement benefit explain so the I can answer that the minute you become a charter officer you're kicked out of either the general employees pension fund or the police
pension fund which was done rather quickly I might add um and so so that's it you really you're not entitled to be in the pension fund so but this is a contract employee why are we paying for retirement well because part of my contract was you had to pay 14% we're not talking about your your yours we're talking about General HR HR General city manager employee gets retirement this is a contract employee
right yeah but they're ours just like they're getting help and they're getting sick but why are we paying for their retirement because they're our person to our charer officer re yeah but do we pay I mean 10% is a lot he's making for we're not talking about him she's asking for 10 but we're not talking about him okay with Terry is irrelevant make a motion right now right now they're paying in5 and we're paying in5
for everybody else okay so five and five Mr President we have a motion on the floor we haven't been making motions on anything else now we are and I make a motion that we pay 10% retirement benefit okay well if nobody agrees it it dies on the floor so we have a motion I mean I'm okay with 10% that's what I wanted to do you second it I guess I'm going to all right all right we have first we got a second any other
discussion yes my concern um sorry no it has nothing to do with the 10% but my concern was because there this meeting did not have as much advertisement as we had originally hoped for my concern was about putting the stamp on anything at this particular ular meeting I'm okay reaching a consensus but just maybe rubber rubber stamping it next meeting on the 18th so basically we're going to agree with it here and then on the
18th this is what this is what the whole thing is does this motion tonight make this I mean just just saying we agreed to 10% it will be finalized on the 18th I mean it it's a discussion that's why I'm like I just don't want resolution okay I just didn't want to put anything in concrete you know without I think we have consensus for 10 okay
yes I think you got see so it's kind of that we're discussing it and now it's just it's still the 10 we're giving everybody else okay got it thank you 3.6 retirement benefit we did that one 3.7 vehicle well I kind of made my my statement that I don't think that we should be providing a vehicle for a city manager to go home drive home with um there's a lot of issues that could arise
from that um they she only lives 23 mies so I don't know why we are putting wear and tear on a vehicle or even just providing a vehicle paying for gas and then have to do all the upep as well the we provide them for supervisors correct Mr Bishop in department heads they all take them home you your
super your supervisors do yes ma'am and and that's a perk that's part of the uh he got a lot of perks the job and that's one of the things that attracts people to us I'm sure that didn't attract her to us dve Newberry back every dayce you sound like
me I I bring that up every budget year for police cars taking their cars all the way to other counties told me it was what we had to do yes we need to have them available to react act and if they have to exchange cars it creates a thing that could cost lives and a service vehicle is different than having a car just to drive home yeah I just look at it as it's
it's a perk and I think all the other cities um probably do the same so if if she gets into an accident or city manager gets into an accident and it is their fault are you okay with the city being sued because it's a that's what we got insurance for no that ain't what we got insurance for that's not I'll point out that my new nextd door neighbor is a brand
new police officer for Maran County and he brings his car home every day and we've got five or six cars of other agencies in our city limits I know we have University Police Department I know we have chiefin and we have gainville police GPD L County yeah officers yeah that that questioning officers right that have no jurisdiction here
trust me that that is that is engined that's just my I agree I just I I'll tell you this that is an ingrained thing in a law enforcement position as a part of their benefits of being a police officer um they can't take them to stores they can't go shopping at ABC yeah huh ages okay microphone please I'll react that so but I I think and I I know
I'm not going to mention me because you know I don't want to be irrelevant so um but I will tell you me ma'am you know what I mean I do I know exactly I couldn't help saying it though um all the other city managers here receiv received a car allowance or a vehicle does that make it right uh because we we like we like to say you know we've always done it so why don't we continue to do it I can tell you and that's not you know necessarily the way you know business should be done I mean I personally think it's a good idea um
if the I'm just telling you city council would have not provided me with a vehicle to drive I would still be the deputy chief and retiring in six months or three two months three month you wouldn't because you'd have been right over there I'll also tell you before we provided and what that's two or three times since then when we didn't have a car available when we did not provide city manager with a car and when the city manager chose not to drive the car we had we actually gave them a car allowance which was at that time and it
was long time ago $300 a month and it's more now and it would be way more now for a car allowance so I think to me that makes no sense either I don't know that they'll spend $300 worth of gas going back and forth to Newberry I I don't know well in my previous job we were provided a work our right and my boss and the partner that was the accountant did the math it was better for us to have a car than for them to pay us mileage oh yeah
oh yeah I can tell cheap exp well first of all why we we don't pay anybody else to drive from their house to their job why would we be paying somebody else to drive we do and all our police officers we do okay so I I think you need to start getting paid then everybody with you because obviously but everybody with you okay so what do we decide 3.7 whatever yall going decide okay
it seems to be a scrier there in that too where it talks about uh city manager place of residence as described in section 2.5 if you go over to 2.5 that has to do with ethical commitments actually it's 2 six Is Res so that should be checked okay thank you sir good catch that's why you're the boss right see all
in operation that what that refers back to is you can't live in Jacksonville and drive here right so you have to live in that 30 mile radius corre uh either permanent or temporary residency one of the two and and the reason why the temporary is in there what if something happens to their house you know it burns down or whatever so I'm confused how do we get back there
how do what I said I'm confused how do we get back there uh cuz uh Mr folds brought up the scribers error in the 2.5 the 2.6 and and that's how we got back there um and that puts limits on the distance the person can drive the car and and I want to be honest with you I mean they're inheriting a you know $122,000 $7,000 Ford Explorer you cannot put a police officer in that car but certainly the city manager drive it anywhere
or as long as it'll hold up um I would not recommend going out and spending 55,000 for a car for the city manager because it's not the same thing as having a police car by no means um so okay yeah question yeah no I understand I'm just I'm just saying for me it's it's either been a car or it's been uh an allowance and and I hate to say that's just how we've done it but Scott
lman got it Jackie got it um and before that we uh we had one like I said who got we had at least two that got money that's CA nobody raise issues I know we don't want to go backwards but can I add something to 2.6 and in that statement can you also put uh just in case like uh city manager said if something happens she has to move somewhere else that may not be within them 30 mies at the direction of the council or at the approval of
the council that where you're not locked into this 30 30 mile radius throughout the life of this agreement there there if something was to happen to say something happened to her house hurricane hit it something and she has move than 30 miles move there still places within that she could give temporary shelter I'm just saying not temporary shelter don't look at me like that but I mean it is really shelter it's a roof
overhead The Market Street so I mean all right got two it say says temporary in there I got two 3.7 3.7 Che I'm comfortable with that with the vehicle as a perk I'm I'm think I hear very much with DAR finess is saying and that's something we can address next year with the budget universally and not specific to this contract maybe not anything that changes immediately but yeah
but if we have this contract and it's this it's here years there for four years no and that's what I'm saying maybe not change but something we can consider for the next contract we all good yes sir 3.8 demic may I ask a question Mr President sure Mr Bard do you get a retirement
from the city do I get a retirement do you I I am enrolled in the 457 plan okay so when other police officers have told me no I can't like Mr stro MH Chief stro said he he didn't want any retirement because he was already getting it from his uh police Pion yes he he chose not to have any um of course I can expand on that a
little bit had I stayed at the police department the city would be giving me $112,000 a year to the rest of my life so I I think the the 14% into my 457 plan was more than I have no problem that I just was a little confused because I remember Dennis saying I don't get retirement he should have because he ended up staying long enough he would have vested but at the time he didn't think he was going to be here that long so he chose not to take it you know all that pretty much well I I can tell
you in defense of chief stro he said several times he wish he would have made a better deal on his retirement that's good information thank you sir he didn't think he was going to be here with four or five years and the vesting when he started was 10 years we've lowered it now I think to seven down what we there you um but at the time he came it was 10 and he didn't think he was going to be here 10 years I think he ended up here 11 or 12 thank you very much 3.8 what can we stay on what we're doing 3.8
3.8 I have nothing I'm good everybody good good 3.9 bonds Tex us y okay all good I'm good M Lea 3.1 Civic activities so question we're paying for
them to go to community events she wants to go to them we have like if they're members of rotary or but not just regular community events no that's like her her being okay so that's what you mean by cost yeah okay like d okay so we probably should say dues or something instead of just saying cost all right everybody good on 3.10
if she went to a rotary convention I wouldn't want to pay for it right but if she there a regular like rotary D of D so we probably need to specify with that I think that's probably [Music] right but that's that's one Z that's Civics so why are we on 4.1 when we haven't cleared out a 3.1 he just mentioned that dues were on 4 she was talking about dues get 310 all
good I think on 310 I I agree changing it to the cost of dues for activities shall be born by dues for civic act engagement or spe ific organizations okay can you think of others1 no it's not that's professional dues so can you think of any other Civic organizations that have dues in willon besides rotary I can't do
you define it do you define it just within willon what about the Swan River League of cities and all the other organizations have members that's more like professional that's professional that's more professional it says community and Civic organizations I was just trying to figure out if we paid for like when we go to Banquets and you know are we paying them to go to those events you're just paying but you're not paying them to
be there we would if they turn into receipt room board food allowance what no I'm talking about if they went to a chamber banquet on behalf of the city they could turn in a receipt y all do that but yeah okay should we specify in there that it's local community Civic and activi so that you know if she goes I'm just making something up here goes down to Humane Society fundraiser in Tampa this
is vague enough that she could hand us the receipts and say that's right and that's what I'm saying right so can we just specify in there participate in local community or we need to define local say will Community Wilston Ley County something along those lines we probably should because I could remember her saying she is currently members of the Chiefland and Williston chamber I don't know if Bronson paid for both of those or not or whether she
paid for them herself so are you right are you writing is somebody writing it down that's kind of covered under 4.2 when you get down to it well one is profal one is this is is we're encouraging them to be a member of Civic organizations in the city limit and that's what that boils down to don't sit in your office go to the Rotary Club don't sit in your office go to this yeah um to be a part of the community
right I just think we should specify local local local community um events I mean or organizations events organizations okay cool thank you and dues for such activities I think that's inserting the word does instead of cost of such activities I think it should be dues of such activities and we may even want to put a cap on it yeah up to X number of dollars a year so it's not and if
so she's under her cap she could be a member of chapon and and wion right and rotary she's under her cap I mean you may put $200 or something like 250 something like that good 310 we de are we not going to decide well I'm still waiting on y'all y'all are going back and forth here no we're kind of so in dues and subscription of the city
manager it is currently $1,140 and that includes the professional D yeah that's everything that's all of it so you think that would fall under what yeah well currently it's zero so I know that's not right but well may be for this year but yeah so uh yeah so it's it went up from $555 to $1,140 as budgeted how about as budgeted can
put that in there okay I I'll do that so there you have a cap what so was there a resolution that so I can be clear about it Mr President we're not doing resolutions well I'm if you're putting it into the contract you got to be making a change and I just want to know what that change said as budgeted yes ma'am as budgeted that is going to be a change in the contract that you are offering the new potential city manager thank you all right 4.1
all good or are we good and we're just gone to two and good yes all right 4.2 good 4.3 professional continuing education all right item five performance evaluation real quick so your if you took any classes was that all part of that budget as well yeah if I exceed that then you
know y'all get the luxury of calling me on the carpet over it so I mean that's really I mean it it's a way also to understand what we're actually spending year so Stephen can budget for less or more which is what reflects in here for from from the previous year with 550 and year after that he felt the need to bump it up to double it because everything's I guess costing more but yeah okay so so Stephen actually helps you with that piece
of it as well so help that that doesn't include related to the budget so the mileage is different the travel the travel that's a separate line yeah that has been is that is that part of the budget his budget uhuh he's got different line items that are all within that special that professional development area there's different L like track mileage and travel and okay travel for DMD subscription training schools and seminars yeah materials and
supplies okay it's total $ 5,840 um and yeah that's it okay that's all of it the educ oh for the yes the whole year so if I if the city manager ever spends that money it's by and it actually says that right there the city also agrees to reasonably budget to the extent available funding for and to pay for travel and substances expens sub
substance subst expenses okay all good good 51 evaluation process I think we talked about that earlier y I'm good I'm okay with it D I'm we talk about it all right all right six separation and
termination oh lord it's 8:30 is she here somewhere she while yeah she's listening throwing darts so bad we just thought we were going to be quick didn't we yeah all right 6.1 everybody good good 62 uter lateral termination good so why is there a yellow why is there something yellow there
where is it uh in e a e the SEC it says oh okay revisions of section seven I don't know I don't why y 7.6 I was okay with it there it's 6.2 a e 6.2 6.2 I think it was just the yellow I think it might be
it's yeah it's it's referencing 7.6 yeah I don't think I think that just got highlighted I don't all right okay it does all right 6.3 sance amounts calculation the only thing I had there was where it says the severance amounts calculations based on the hourly rate um it says 30 to 6 months blah blah blah blah and it
says 24 to 36 months and then it says 36 months ago that's why I think it was changed to over 36 which I thought it was redundant the way it was over 36 it's fine like way it is now before it said 24 36 and 36 and over actually it just said 36 it said over it didn't make any sense it didn't make any sense now it does the over 36 makes sense oh it kind of put cap on it
that was in the one I had okay 63 is good yes sir 64 waiver waiver or fortunat of severance good good yeah yeah that's pretty standard all right General Provisions 7.1 uh complete agreement good
72 B in effect good with all the rest of it 73 Serv ability Clause good yes 74 conflicts a lot we're good no conflicts we're good all right 75 uh controll and law yep all good
all good and 76 notices I think the one that needs to be changed is attention to the mayor yes ma'am and I got it say council president yeah I go back yes yes I all [Applause] right do we need to do a five minute small for
the calls I don't okay I'll go get SI no Alexa you do okay today are you
sure no you do it well I bought him at the Blackberry Farm over here had like a farmer market
couldn't resist my power my power earrings right exactly so really all just down good eyes though yeah what's everything that the woman had made was just you say it really comes down to the three weeks and the
salary Medallion from the end of the I know yeah I was getting ready to tell him that hi there hello Miss Sue how are you want to pull a chair good would you like to pull a want it's not
hot promise it's not hot anymore it's yours it's no longer hot thank you you're so sweet the Press might have to move so it don't get squished okay I'm not using a roll okay remember to talking to the mic M remember to talking to the mic it's weird having a microphone in my hand well you want to stand
up at the Pod no it's okay Mike Mike is there Mike is there an extra mic there it won't move it won't reach turned on can you hear yeah it's got It's got unless y want to move the table closer it's got wires yeah dusting can you hear me yeah it's turned on I feel like I'm on American Idol or something then sing no singing no singing I promise that no singing all right say
had a good day I had an interesting day it's Monday it's Monday it's Monday it's Monday Monday the 10th it is um okay so we went I'm sure you heard she have the no reent contact in front of her she will don't
know she got the same one that Stacy brought us yeah but I may scrip on okay no G be F all right so
we're going to start with compensation okay uh 3.1 on the salary uh don't we need to point out a couple of changes on the first page rock and roll with it I'm sorry uh the new one that you have yes ma'am before under Section 2 2.1 on line three it says as set for set forth in the city Charter if any we took the if any out because obviously we have
one yes and line five it's the same situation okay that's the only change in that page okay just thought I'd point that out since it is a change from what you saw before got it okay now we're to compensation sorry no that's fine we all get take carts yeah okay let's see I think you wrote down for a salary of 88 yes sir th000
all right so we talked about it and um we would like to do it 82 and then in um 6 months we'll do a evaluation from there okay are we going to talk about all the changes and then can I ask questions or should I ask questions as we go
do it you can do it as you go okay um I I just want to talk a little bit about why I asked for the 88 I mean obviously that's close to what Terry's making right now um I am current currently at 77175 and I have received a 5% increase the last two years in a row so I would anticipate the same 5% this year which would put me around 81 so I would love to negotiate something slightly higher than 82 maybe split the difference at like 85 that would be fine for me
I would love that um just putting it out there I would if that's possible I think the reason that well the reason I went with 82 was because of all of the other benefits that are being added um to your base salary um so even though it starts at 82 you will be compensated a lot greater okay we calculated the total all in as
121 469 that's with less it'll be less than that it'll be less than that so it probably be more like 110 maybe 3,000 less than that 110 115 okay so you're talking about like with the health insurance and that sort of thing you mean okay understood yeah okay so what do you think it's up to her now we're at 82 okay
so we're at 82 is that okay with you it's slower than I want I'll be honest with you but you know if in six months i' do a great job and I can get a raise I'd be very happy with that obviously so yeah just know that is not a guarantee I understand okay I understand okay so we're good I'm an overachiever though you will find out that's good we like overachiever we like overachievers I mean we we may see in 30 days if we want to give you one you never know understood so we're all good yes sir okay it's a
negotiation I had to ask right absolutely you don't ask you don't get and you're within 30 miles yes sir of the 22 we will be going to um 3.3 paid leaves vacation sick personal and Holidays Sir now we're going to
go back to questions you may have before this or you good up to this point I'm good okay okay so you'll ask questions as we go as well you there Mr Mayor yes I am thank you very much Mr President all right um let's see you had asked for four weeks of leave mhm vacation yes and we talked about it for three okay and again I'm
going to give you my side of this so currently I get four and a half weeks of vacation and six weeks of sick so I get 10 and a half weeks right now it's pretty significant what was that again 4 and A2 weeks of vacation and six weeks of sick time so 10 and a half weeks total so I I will say this that it doesn't appear that sick is in here so what is sick typically um Miss
Stacy how many hours sick is earned I don't know exactly what it is so what pretty close to what the 3 weeks yeah yeah so so so three weeks sick and three weeks it's just a crude not giving up front it's a crude yes ma' okay and yeah the the rates for for us are about the same so what is what is it AC crew by is
it 4 hours is it 8 hours what's the cruel rate so that she'll know and we know it depends on how long you've been here okay well she's just starting and however much it is for that it a cruise per do you have any idea okay okay so we need to have that for her um and the other reason we stuck with three is because we have 12 or 13
we couldn't remember uh paid holidays M yep am I sticking them all together you could be off for nearly forever understood and again not not a sticking point and trust me I'm leaving with almost a thousand hours of sick time so I don't call out sick but it's just weird to go from that to something else that's why I put in the four because again it was closer to what I C the sick there just given to you you it's not AC it's aced I 30 days a year is there
is there a cap on their their SI time so it's capped I think at 960 hours I'm right at the cap and I can cash out 25% of it so sounds about the same so I am Cas cashing out about six weeks of sick and about six weeks of um vacation yeah I can't take the time off it's the same it's the same here it's 25% so are we good with three weeks our cap we believe is 800 we talked about thatly too understood all right
um jumping down to 3.5 Insurance health insurance yes sir um you said 10% is that correct oh that's 3.6 that's 3.6 I'm sorry that's sorry the retired 3.6 retire benefits yes all right so 10% yes that's fine okay M all right and um we did find a a scribers era Mr
FS was very good at that on the 3.7 vehicle uh in the last next to the last sence it says section 2.5 It should read 2.6 okay understood told him that's why he's the boss [Applause] okay I think our next
section was um 3.10 Civic activities okay um I think we're just changing the wording is that not correct we're um I changed that last sentence to read the the dues the cost of dues for such activities shall be bor by the city as budgeted as long as it's within your budget and I and it's within the city
yeah I think we yeah local community and Civic organizations and activities I think she yeah they added the word local So when you say local like swanie River League of cities is that considered local for that's under professional development okay instead of Civic organizations and clubs and yes we would okay understod and yes we do pay for all that okay so did she answer the local for you yeah that's fine okay she did she answer local
I when you said local I was like what does that mean ly County local but that's fine yeah I know we've been to meetings together twice I think yeah that was more in mind and the example that I gave was like if you went down to Tampa to go to a Humane Society convention like not the city's responsibility like inside of the city of Willis with maybe some adjacent Ley County if necess we looking for you to get out we're looking for you to get
out we looked at the budget inside the community consider I'm very good at that I do it now okay um item four professional growth 4.1 professional dues and subscriptions I don't think we had any ISU um I don't think we Chang we had any issu we didn't change anything in that section as long as it's in your budget which is the way it's written right now
okay all right and we looked at it I think it was 5,000 some 5,840 thank you good Mr Mr P let's rattle that rattle um let's see all right I didn't see anything
else that was just the correction on the severance of anything over 36 months instead of the section 6.3 yeah the it was just like a and what you've got is currently correct in that document it should say 30 Smith should say 36 and not have the dash and all the periods behind it right corre okay you got the corre yep you got the right one yes all right so we're all good
there we're good down at the general Provisions um and then just oning [Music] the let's see we're good with everything else all the way down to the notification yeah for notification where it says mayor of the city of Willison that'll say the council president [Applause] okay [Applause] um that's all
I got I think that's it probably probably over the last page should be a provision for approved by the City attorney that's not on that page that'll be in the resolution at the very least that'll be in the resolution we usually put it down there for or them to sign any questions so can you live with that I can live with it are you so
you didn't talk about the start date on camer remembera where it's at but I know can hear we left it at that oh I know manager I just want to make sure you guys are okay with I'm firing you you not possible I know I understand well that is true he could fire you if you didn't fire me yeah so current current city manager yes ma'am are you leaving on the first 28th 28th
so we need to change that to march to February 28th instead of March 1 18th yes bu she needs to be here starting the 24th so I can I have four days to work with Sue um so where where it says March 1st right here though she's right it needs to be changed to February 28th 1.1 term I got 12 128 I got February the 24th I don't even know that as well but it 24 to March we
need to have somebody needs to be in charge and that's what that states is it Terry so am I have I got a wrong one it says the 24th 24th right she starts on the 24th to March 1st okay yeah but he's leaving on March on February 28th so it needs to reflect to 28th she has my new one I have the old one so yeah um so I think the caveat is basically um anything that we do over that
4-day period will be my fault and and anything after that will so do all the in those four days correct right oh my goodness you put your hair back up now you look like Mir any other questions I do not none wow that was just too easy I'm easy peasy well we're trying to make it as
enjoyable as we can so we're good well I'm going to say welcome we're good officially yeah [Music] yay goodness our resolution will be on the next agenda okay awesome yay so our next Council meeting is the 18th yes sir we
have consensus yes I love it took us an hour and a half it took you a whole 15 minutes I love it well she's too many yes multiple so OB obviously we'll need to see you back on the 18th so of February the resolution oh yes you want me here for the meeting yes yeah if you can sign it it would be nice yes
yes I will be here okay absolutely 6 o' yes I will I'm smiling I'm really happy well he has to finish the miss Ricky your microphone off item four public participation know we still have to go through the right public participation item four any anybody okay and on that I if you
your microphone you can make the next St anybody announcements okay all right the time is now your turn 850850 I make a at 8:50 p.m. on Tuesday Monday the 10th second very good got a first got second we going to discuss it no all those in favor
say I I I 5 Z [Music]