All right, we'll call the meeting to order. Roll call. Mayor Reese here. Council member Os here. Nelson here. Gilbertson here. Gardner here. Faggerly here. Davis here.
Butterfield here. And Sheldus here. Nine present, zero absent. Stand for the pledge of allegiance. [Music] I pledge algiance to the flag of the
United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. [Music] Proposed additions or deletions to the agenda. Motion to approve agenda as
presented. Second. Got a motion and a second. Discussion. Roll call. Council member Osk. I. Nelson. I. Gilbertson. I. Gardner. I. Baggerly.
I. Davis. I Butterfield. I. And Schultz. I. Eight eyes's zero nos. Motion carries. Next is consent items. And I'll call on city clerk Bernie Larson. Mr. Mayor and council members, tonight
for your approval, I have the city council minutes of June 16, 2025. The Wilmer Municipal Utilities draft minutes from June 23rd, 25. Parks and Recreation Board May 21st, 2025. Meeting minutes, consideration of a Sunday liquor
license. Consideration of a state one to four day temporary onale liquor license permit for intuition brewing. Consideration of a state 1 to 4day temporary liquor license for the Candyway County Fair Association. The Greater Minnesota Parks and Trails
Legacy Grant application and resolution phase 2. Accept final pay application for the Wilmer Municipal Airport drain tile installation. Accept and final project number 2404A, Thompson Park lot and Ella Avenue path.
accept and final project number 2404B 19th Avenue path improvements, the accounts payable report from 61225 to 7225. And for your information, the building permits report from June of 2025 and the
parks and recreation board minutes from June March 19th, 2025. Motion to approve the consent agenda. Second. As noted by the city clerk, the uh part item C has been moved to
information because of a lack of quorum. Right. Correct. All right. Got a motion and a second. Discussion. Roll call. Mayor. Oh, I'm sorry. That's all right. Thank you, Mayor Ree. I wondered if someone could if we could
pull H just to hear about the grant. I think it's exciting and it look I'm just curious if it would be helpful for the public to know where where where that project is financially and what we're doing with this grant. So
evening just a minute go ahead. Uh good evening mayor me of the council. Um we're right now um working on the final plans for the phase one project, the sematic designs with the with the group. We did get awarded the 1.3
million for the grant. Um we're right in the final stages of getting that project number from the DNR. We got all the documents, the checklist and everything. We're just waiting for that. Our goal is to be able to get that project out for bid later this winter or early next
year. Um it all kind of kind corresponds with what we can get with phase two. Um because we're going to go for the second phase of the amphitheater that will actually put the the um the roof and the walls and everything in um and we'll that application's due at the end of
this month. We would know towards the middle of October, first part of November if we got that grant. So we're hoping that we can kind of get the whole project going. Um get it bid out, get the second phase bid out. if we get awarded then it could all get constructed at one time. So, um talking
to a couple of the commissioners of the legacy um there's they're saying apply for it because they just didn't feel like many people are going to be able to apply for it. Um the Rotary Club does have some funding for us to be able to put as seed money. We do keep the same
score as what we did last year, so we had a high score. So, we're pretty optimistic that we might be able to get some more funding for this project. Audrey. So, we are able to go ahead with phase one. If we didn't get this grant, would
we still go ahead with phase one? Yes. Yes. Yep. And that's to get the infrastructure done and the elevated stage put into place. Okay. So, all right. Thank you, Tom. The u the facility, is that year round use like the restrooms and the dressing
rooms and things like that or is that uh shut down in the winter time? It'll be shut down in the winter time. Thank you. Anybody else? If not, roll call. Council member Nelson. I. Gilbertson.
I. Gardner. I. Faggerly. I. Davis. I. Butterfield. I. Shelders. I. And Osc I. Eight eyes's zero nos.
Motion carries. We have no items removed from the consent agenda and there was nobody that signed up for the open forum. So, we'll go to number nine, regular business, and call for the 2025 assessment hearing. I'll call on city engineer Jared Vogue.
Good evening, mayor and council. And closing your packet this evening is a resolution calling for the 2025 assessment hearing for August 18th, 2025. This is the next step in the 429
process associated with the projects for 2025. Staff is recommending adoption of that resolution, which again calls that hearing for August 18th at 6:30 p.m. And I'd be happy to answer any questions
that council might have. Tom curious if we're using the same assessment methodology that we have in years past. Correct. Yep. Audrey, I just did a calculation. We have to do
at least 20%, right? Mhm. But what we're showing that we would assessing now if I calculated that percentage shows 38%. I so we ran some math on that. I believe
it's closer to 28% and the reason for that is related to um in the in the past we've had reconstruction projects and milling overlay projects. Um so that is that percentage changes a little bit but ultimately this year is all
reconditioning or mill and overlay projects. So there's a difference in the the amount that is um assessed over those projects like that. So um long story short is the rates for both for the mill and overlay
projects are approximately exactly those that were done last year. So the the numbers on a per foot basis um are not changed or they're within like a couple percentage points and that's
based on the bids received. Tom corner lots. There going to be any of those where they've had work on the other side on on this this year? Uh, no. Actually, we've So, there will be corner lots that are assessed. Uh,
but we have worked through the ones that have been previously assessed that we ran into in the past. Yep. So, we got all those ones all figured out. Those have all been sorted out. Yep. Justin, thank you, Mr. Mayor. Um, just the status on the different projects. Are we running ahead of schedule, behind
schedule? Where are we on those? Uh, 20th Street, I'd say, is on schedule. The Western project has not started yet. Last, I've been told from the contractor, I believe they are starting on the 21st
of July. The trunk highway 71 project will start um tomorrow. And the county project is on schedule. Technology drive will also anticipated to start the 20
believe the 28th of July. So all the schedules that the contractors had submitted during the pre or the pre-construction meetings indicate that they will be finished according to the contract completion dates. Okay. Thank you,
Vicki. Um, so I'm wondering on 71 what will happen with Rock and Robbins? Do you know how that'll be handled? Yeah, so we have been coordinating um with Rock and Robbins for access on there. actually the contractor and as
part of the contract on those Tuesdays when um Rock and Robins is going on, the contractor will actually be quitting work early to accommodate um the additional volume of traffic that that congregates to that area. Um in
addition, we've been we've been asking I know there is a shuttle service that's provided as part of that process. Um it'll be important that whoever can utilize that does that. Uh because there will be delays um when you're going from a four-lane highway down to two lane
traffic. Um so it'll be there will be some delays but people will continue to be able to get in and out of there. Thank you. Yep. I'm looking for a motion for the assessment hearing. I'll make
that motion. Second. And we got a motion and a second. Any discussion, Mayor Tom? Uh, I'm curious. The total cost of the street improvement project will be 6.5
million approximately. Correct. Okay. And the amount being assessed will be 20% of that. No. No. It'll be greater than 20% of that. Okay.
And it's based on the per cost footage for the mill and overlay improvements. Okay. Any further discussion? Roll call. Council member Gilbertson.
I. Gardner. I. Pagerly. I. Davis. I. Butterfield. I. Shoulders. I o I and Nelson I eight I's zero nos.
That motion passes. Thank you chair. Next I'll call on public works director Justin Deleo in regards to the 2026 feasibility report professional services. Thank you sir. Good evening. Good
evening council. uh for your consideration tonight is a professional services agreement for the 2026 feasibility report um with Bolton and Mink for $21,100. Um
this is we just talked about the 2025 assess assessment hearing with the previous thing. This is starting the process for the year 2026. This is a required step in our bonding process to have an engineered uh feasibility report
put together for um those projects that are scheduled to take place in 2026. Um there's a handful of projects that we've identified um both city staff and uh the engineering staff at Bolton and Mink throughout our
our uh 10ear CIP plan for the streets. Um, this would be scheduled or asked for in 2026 are reconstructions of 4th Street Southwest and 16th Street Southwest. Those would both be from Wilmer Avenue to Trot Avenue. Uh,
creation of a path on Lakeland Drive from Highway 12 to Civic Center Drive. uh mill and overlays on Industrial Drive Southwest and Trot Avenue Southeast along with various uh crack seal and seal coating uh improvements which are
mapped out in your packet tonight. Um this feasibility report will give a detailed description of existing conditions on all these streets. uh proposed improvements, estimated cost of each project broken down by line,
funding sources, uh any permit information that will be required. And also included in this um proposal would be creation of the or excuse me, the 2026 improvement hearing. um the 2026
construction street construction open house and creation of the 2026 assessment role that's all lumped together in this proposal. Uh so with that, Mr. Mayor, I'd be happy to answer any questions that the council may have. Otherwise, I would look for a resolution
uh approving this. Looking for a motion. Motion to approve. Second. We got a motion and a second. Discussion in regards to this roll call. Council member Gardner I.
Baggerly I. Davis I. Butterfield. I. Sheldis. Hi. O. I. Nelson. I. And Gilbertson. I. Eight eyes's zero nos. That motion passes. Thank you, Jess.
Thank you. Next, I'll call on uh park and recck director Rob Barbgar in regards to the uh wall repairs at the civic center. Yep. Actually got some good news about what the east wall repair. So, tonight it's going to be topped a resolution to
accept a bid from Building Restoration Corporation for $51,514 and authorize the execution of the necessary documents to proceed with the east wall repair at the civic center. Um, most of you were on the tour and saw the damages that we had with the wall
and with the door. Um, so we had two vendors come out and they said this is standard practice of what they do. Um, they tested the wall, they tested the beam and um, building restoration was the lowest bid. Um, they also did the
work at the DOAC that we had um, a couple years ago. So, we were very pleased with the work that they've done there. Um, and it's 51,000. We have $80,000 in the CIP for this repair, so it fits within the budget. So, answer any questions.
Any questions? Move to approve. Second. We got a motion and a second. Discussion. Justin. Uh, thank you, Mr. Mayor. Uh, thank you for the good news. Certainly supportive of getting this done. It's a it's a big priority for us. My question is on the
car report. Um, under the financial issues, the remaining $28,486, it lists that if this is approved, the staff will evaluate whether to use the remaining funds to install metal siding to further rep protect the repaired
wall. Would that be something that you would come back to us for? Correct. Okay. Yes, we're in agreement then. Yes. Audrey, I was going to ask about the metal siding, too, and why that was being looked at if if it was if they were able
to resolve the issues that were identified. Well, we're doing just a tuck pointing. They said to to our study that we got from the structural engineer from Bolton and Ming says if we put the steel siding on, we'll create we will eliminate all the water moisture problems that we do
have. So, this is just to get us to get the cracks and everything filled and everything. So eventually we should probably reside the building to protect our investment. So I have been out there and and looked
at it, but where would we be at with the other sides of the building if we were to just do this side with metal? This is the only side that we're having issues issues. But it's the only brick side left. I would say the north side is too, but
it doesn't get the sun and the moisture. Okay. For some reason still is the same as the east side. Correct. Okay. For some odd reason, the east side gets it more than anyone else. Thank you. Any more discussion?
Roll call. Council member Faggerly. I. Davis. I. Butterfield. I. Shoulders. I. O. I. Nelson. I. Gilbertson. I. And Gardner. I. Eight eyes's, zero nos.
The motion passes. Um, once again, I'll call on Rob in regards to the covered ice rink upgrade. Yep. Um, this is going to be a change order number one for the outdoor covered rink. Uh, it's adopted resolution approving the change order number one in
the amount of $35,918 from Traum Construction for upgrading the footings for the outdoor covered rink. Um, I'm going to put this is how I learned about this. Um, which I I feel like it's a little bit backwards to be
honest with you. Um, so when I was told about this change order, what they explained to me is that when the bid process was going out and all the specs were going out, they did what I would consider more of a generic bid form as far as what the footings would be
because they had, um, clear span, they had the legacy building, um, Greystone, um, and they looked at all the documents about what the footings should be for this building and everything. Um, so they came up with the specs so they would be able everyone would be able to
bid on it. And so instead of just saying we're going to go with clear span or if we're going to go with the legacy building, it was our benefit to have it bid out that way so everyone could bid on it. So then when it comes back, we find out that once we get the bids
awarded, it goes back to the vendor and they do their refining of what the building needs to be as far as their specifications. And this happens to be with the footings. Okay. So I'm like, well, we should have known ahead of
about this of how the processes needs to be done. So learning curve that when we do pre-engineered buildings, they're going to find out that there's going to be different specifications once the building gets approved. So that's where it's at now is that they
are saying from their standpoint with their building that they need to upsize the footings. um put 60 more yards of concrete in the in the footings and I'll put 4,000 pounds more of rebar in that footing to make sure that it's a sound structure for for what they're building
is. It's uncomfortable and awkward to me. I fought back on this. Um I was like, well, how how can we resolve this? I mean, we're finding this out secondhand. It just seems like it's just, you know, you don't want to say
it's funny business, but it's it's just seems odd and that type of stuff. So, Audrey, thank you. Mayor Ree, would this company have gotten the bid if it had been bid differently with the others? Yes, they would still be the low bidder.
Okay, Steve. Thanks, Mr. Mayor. Uh it seems to me and I wrote lots of questions down and and I got most of them answered, but um walking through how we got to this point
because change order bugs me a lot. It bothers me too and and you and I had a conversation about this park and rack, but the thing that I wonder and this is probably more rhetorical than anything. Um, we tried to create a fair bid process for the concrete scope of work.
In the process, it seemed like we created an unfair process or an uneven playing field for the building scope of work, right? So because we allowed some leeway or more of a design build in what the
building was going to be placed on top of a generic footing and then the reconciliation happens through the submitt process right okay so if we what would have happened we'll never know but if had we bid the whole thing design
build we wouldn't be having this change order I can guarantee you that now would the price of the building be different who knows Right? But we wouldn't be having this conversation because in a true design build, you give somebody a narrative, they bid to it, and they own it. There's none of this, hey, we bid
this, it's wrong, therefore you owe me more money. Right? The thing that really bugs me about this is we're chewing up almost 50% of our contingency and we haven't put a shovel in the ground yet. I've expressed that to the group.
So that's all that's all Mr. Mayor. Yes. Audrey. Well, hearing several of us are uncomfortable with this, but what is our choice right now? I don't think we have one.
Just I mean, or we don't do it. Correct. Are there building alternatives to downsize the building to meet the footings? It's a silly question, but is that an option? I'd probably say no.
Well, that was a question I thanks Tom for bringing that up. The question, one of the questions I have written down is we had a a footing spec and maybe Jerry can answer this question. I'm not sure, but could they provide a building that meets that fits on that footing
that still meets the spec? Did somebody at bid time do that? Is there an option out there? And if so, what does that do to our cost? Can I get what I'm asking with that, J? Yeah, Mayor Council. So, with the with the building system through this
manufacturer, um downsizing the building wouldn't necessarily uh reduce the footing sizes, if you're following what I'm saying. the we could eliminate some footings, but then the
size of the rink would be significantly smaller. Yeah. So, there wouldn't be a full-size rink at that point. So, short answer is yes, you could reduce the size, but the functionality of the intended structure would not be the same.
Well, that opens the door to the next question then is then how did we determine the size of the footing that we were going to bid on if we would h have to reduce the size of the building post bid the number of footings would have to be
reduced right to achieve the the cost savings. Okay, Tom Jared already answered it Steve Council member Gardner asked the question I was going to ask. Okay.
Any other questions? No. If not, um, Mr. Mayor, mayor, I have a question. Yes. So, if we already have a change order for this, are there going to be more, do you think, or is there anything else that they could want to change?
So, the shop drawing process is nearly complete. There's a few miscellaneous items, but we are not anticipating any more change orders for this project. Okay. Did anybody Did Carl Did you? No. No. Okay, Justin. Yeah. Thank you, Mr. Mayor. Um, how
about other other ways that we need to spend the contingency funds? I'm going to join my colleague and concerns over spending almost all of them on this one change order. What happens if we have uh other needs in the future? I So again, we're not anticipating any,
but if that comes up, we'll have to be back before you asking about them. And in your experience with projects there, there's a reason that we have contingency funds. Mhm. You know, because that that does happen frequently
from time to time. Yes. Yeah. Steve, did you have another question? No. No, Mr. Mayor. Okay. I need a motion. Move to approve. Second. Second. Okay, we got a motion and a second.
Discussion. Roll call. Council member Davis. I. Butterfield. I. Scheles. I. O. No. Nelson. No.
Gilbertson. I Gardner I and Faggerly I six I's two nos. Motion carries. Thanks council. All right. Resolution to acknowledge
donations second quarter. Uh city clerk ver. Mr. Mr. Mayor, council members, I'd like you for you to this evening to acknowledge the donations that we received in the second quarter of 2025 from April 1st through June 30th. They
are $500 from Homestate Bank for the 2025 welcome week, $250 from Packed for Families Collaborative for the 2025 welcome week, $10,000 from CHS Community Giving Team for the Fire Department for
safety excellence award. $100 from Paul Magnuson for the W Police Explorers, $200 from Julie's Petroleum for the general programming at the community center, and $200 from Mick Quinn Insurance for the general programming at the community center.
We need a motion to adopt a resolution acknowledging these contributions. So moved. Second. We got a motion and we got a second. Discussion. Roll call. Council member Faggerly.
Hi. Davis. Hi. Butterfield. Hi. Shoulders. Hi. Osc. I. Nelson. I. Gilbertson. I. And Gardner. I. Eight eyes's zero nos.
That motion carries. Next. Uh Justin, you had a question. Yeah, I had just had two questions um kind of scheduling wise for the city council. One um I'm not sure if this is for HR or for the administrator, but uh I believe that we're significantly behind on our annual
performance review for the administrator. Um I've yet to see anything in email signaling the start of that process. Is there a timeline for that? We'll develop one. We'll get it on the docket.
Okay. Thank you. And then uh Chief, I was wondering too uh if if you go on Facebook, this is like the crime haven of the world in in Wilmer, Minnesota. Apparently, crime is just through the roof. Uh I don't find that to be true by
my experience, and I'm wondering if you could provide the council in the next couple months some some statistics. Um some I know you you carry all of these, you have reports. if you could run us back maybe to 2019 and we could look at, you know, what's been going on with
various um different kinds of crime within the community that that you and your officers have seen so we can we can bring some truth to to social media. All right. Thank you, Tom.
Yeah. My question is for city. We had the Leslie, we had that fire on Seventh Street Northwest by the fairgrounds here a few weeks ago or so. I got a phone call on Saturday about all the debris sitting out there and it's all taped up
yet. Can the people get in there to remove it or is that considered like a a scene yet where they can't get in there and remove it? Um, maybe Chief Home would be better off to answer this on something like that
where the fires are and they've had the taped up yet on the residence on Seventh Street. Can they remove those? I can check and see if it's uh part of the fire marshal part. If that portion's done, they send some stuff in for samples
accelerates if they're done on that part. Yeah. Because if that's not done, then they don't want anybody in this. Okay. I just got asked that on why it was all looking like it is. Yeah, that was gonna be my answer. I didn't want to say that though.
All right. Announcements. Anybody got announcements, Audrey? Well, this was it's kind of a request. I I'll say it that way. We've been doing a great job putting things on Facebook and and some fun things and it's been really fun to watch and exciting about it. But
I have a request that we get our our um actual page updated with names. We have we do not have current names of who's on boards. Um some of the previous council members are still listed in positions and those types of things. Website.
The website. Yes. Yes. Not the Facebook site. No, not the Facebook, but we've spent a lot of time and energy doing Facebook. But if we're trying to get people to go to our website to sign up for things and to do things or to look at things, um, some of the names on there are
extremely outdated. And I know I've asked about it before and so I'm just making kind of a formal request to get that thing up to date. Yep. Okay. We're working on it. Anything else? Any announcements?
If not, um, we're going to go to a close session. Um, this portion of the regular meeting of the city council will be closed pursuant to Minnesota statute section 13D.05,
subdivision 3C3. The council may be asked to take formal action after concluding the discussions in a close session. The following real property will be discussed separately in the close session. Parcel Candy High
County parcel ID 95-921-55900. I need a motion to close the meeting. Second. We got a motion and a second. All those in fa or roll call. Council member Butterfield I. Shoulders I
I I Nelson I Gilbertson I Gardner I Fegerly I and Davis I eight I eyes's zero nos the motion passes the city council is
now in closed session pursuant to Minnesota statutes 13D.05 05 subdivision 3C3. The time is 703. In addition, the city council also
present in the closed session are Leslie Valiant, city administrator, Ver Larson, city clerk, Kyle Box, city operations director. Tom Odin's, finance director. Justin Deleo, public works director. Rob Bombgard, parks and recck
director, and Robert Scott, city attorney. This meeting must be recorded, tape recorded.