e e e e e e e e e meing to order
um I would make a an announcement before we start here and before roll call um I'd like to address the article that was posted on the west central Tribune's website uh regarding candy County's
upcoming meeting and they posted that the city of Wilmer had sent a letter to Candy High County requesting that two parties the two parties explore options with building projects City Wilmer has not sent any letter to the county West
Central Tribune did post a correction after being notified from the County Administrator of incorrect reporting so that's it um we'll go on to roll call
council member OS here Nelson here Davis here schulties here beger Le here osas here Butterfield here and O'Brien here nine present no
absent stand for the Pledge of [Music] Allegiance I pledge alance to the flag of the United States of America and to the Republic for it stands one nation indivisible with libery and
justice for all proposed additions or deletions to the agenda I'd like I'd like to offer a motion for an amended agenda if we can add um I'd like staff to give us a quick update on on Benson Avenue and the water
issues that I know they've been dealing with over there um if maybe we could add that to the start of our regular business the first item under 10 that would be the uh G bonds uh that would be my preference but
okay wrong spot yeah you too 10 well I need a motion to approve the agenda as amended move second okay we got a motion and we got a second any
discussion roll call council member Nelson I Davis i sches i ferly i Osmos I Butterfield I
O'Brien I and Os I eight yeses zero NOS motion passes we go on to the uh consent items and call on H city clerk Vernie
Larson mayor ree council members for tonight's consideration we have the city council minutes of May 20 2024 the Wilmer Municipal Utilities Commission meeting minutes of May 28th 2024 the Wilmer Municipal Utilities Commission special meeting minutes of May 20th
2024 the transfer of the Fafa non-primary entitlements funds the authorization authorizing the purchase of three squad cars for the wmer police department coun payroll report from 516 through 529 and for your information please commissioner commission
appointment motion to approve the consent agenda second I got a motion and a second to approve the consent agenda discussion can I pull G just for a small
correction okay um on the action request um it uh the spelling on Chris rosendall is it should be Ros and doll there's missing missing an S all um all the way through but on her
application it is correct but just to make sure that we have that as Ros and doll um otherwise I would um add that to approve well we we've got a motion and we got a second and we have a correct
ction so with that correction is it proper for us to pass the motion with the correction it's information tonight only so it's just the passing of the approval will be next
council meeting and we all make sure it's all corrected then Perfect all right but we we still have to take a roll call council member Davis hi shers hi
ferly I Osmos I Butterfield I O'Brien I OS I Nelson I eight eyes zero nose motion passes next is the open form but I didn't have anybody signed up so we'll go on to the public
hearing uh consideration to Res Zone parcel 95-2 180- 2480 from R2 to GB Christopher Corbett planning devel velopment director all right good even good evening Mr Mayor and members of the council for your
consideration today is the item to reone Walts at um 11253 Street Southwest and my first brief to you all on this on May 6 currently the parcel is zoned for
residential um or R2 which is one or two dwelling um Family residential the request is to reone it to General business um it would need a conditional use permit and so this item probably will come back to Planning Commission um
but not before city council again for the structure um they're looking to build a storage garage um and I'll talk about the timeline as well so just for your reference this is a view of the
parcel and if you can remember there was a yellow house here and this is at Third Street and Roy um and this is another view going toward or looking East at first uh street from third
iny and so Planning Commission recommend to um reone the parcel that was done on April 17th and and we took a look at the map our zoning map here as you can see the
yellow box or yellow rectangle south of your or or south of the map is um the subject parcel and all around it is General business and so we find we have um um a parcel similar to this probably
three streets up if you'll take a look at a red rectangle box at the top of the U map that too it kind of Curves over the Zoning for General business and so we feel like it is aligned with um uses
around this subject matter as well the subject area and so for today I'm looking for a motion to approve the ordinance authorizing the resoning of the parcel 95280 2480 from residential to General
business and a motion to authorize the publication of the ordinance um authorizing the resoning of parcel 95 28024 2480 to from residential to General um
business so moved second I should open the public hearing oh yes I should open the public hearing first and then we'll take your motion so I open the public hearing
anybody here to speak to this I know it was a formality but nobody to speak we close the public public hearing now Julie so moved second all right we got a motion and we got a second
discussion mayor I just want to remind Council that it does take six votes to approve an ordinance so we need six yes votes to approve the ordinance right thank you mayor Rees um I know I
asked this question before and I know it's going to come back to us but drove by there again today and just concerned about the setback is there a different setback required in um General business than on the so that I think we talked
about this last time with where it can be Lo how close it can be located um is it is that different in general business than the R2 y council member Nelson it is different from residential the residential setbacks are
30 30 10 and 10 and considering this um this lot size it falls right under our 10,000 sare foot minimum for General business and so those setbacks would look something similar to um a 10 10 and
25 and so we can and Matt is here as well from Walts um but this will come back before Planning Commission but not city council we did receive during Planning Commission a concern about um
a new structure fitting into the block onto Third Street and so with that into consideration I think we can adjust the setbacks where is the line with the homes on the Block as well I was noticing that the neighbor has a fence and I know because I've checked for
myself you can have a 7ot fence to the front of your house and then it has to go down and they've already done that and it certainly would feel like that this needs a setback to be equal to that okay uh I'll definitely take that into consideration and pass that a loan to
planning Commissioners anything else Christopher oh that's well I'll call for a roll call then council member sches I beggerly hi
osmus I Butterfield I Ryan OS I Nelson I and Davis I eight eyes zero NOS motion passes I need a motion to approve the publication by
summary so move second we got a motion and second discussion roll call council member ferly I osmus I Butterfield I O'Brien I OS I Nelson I
and Davis I and sches I eight eyes zero nose passes next is the the update that uh Justin requested on Benson Avenue who's going to handle
that Mr okay I can speak to that Mr Mayor okay good evening everyone um as I mentioned previously in my last um report that we have been in contact with
Mr Butler here over the last couple of months um and quite honestly we are all stumped I would say um it's clear that Jason is having major backups in the
building's basement um I was talking to him today there's mud and silt and um it it it's it's bad it's pushing through somewhere that being said on the city's end um in March we had the storm line
flushed we had it televised the main I should say I should clarify the main um no issues no blockages no sediment in the main uh we look back on footage of the sanitary um smoke testing that they did
there looking for cross connections everything came back clear there um so we're really stumped as far as um what's going on with with this with this issue um the mains are clear last
week the Municipal Utilities did some exploratory digging because they have a sump pump um in a vault right on the property and um they fixed a pipe that it was their some pump was um pushing
into they redirected it and and and forced it out to the main um we were hoping that would maybe make a difference but then uh last night and this morning Mr Butler had uh a bigger mess even and so like I said we
are really stumped um I told Jason today that the public works department would come later this week or next week we're going to remove some sidewalk panels and try and do some exploratory digging of our own just to see if we can come up with
with the what is going on here um insurance has been involved through the Utility side I don't think the city our side we haven't not filed any claims yet um but oh we had the league of Minnesota cities League of Minnesota
cities on behalf of the utilities but obviously they would be our insurance too so are there any specific questions that I can answer from anyone just yeah I'm curious so can you explain a little bit more like utilities they have
a a su pump in that area where was that pumping water too it was pumping water into an abandoned sewer what we believe is an abandoned Sewer Service sanitary sewer service um they ran the camera up
that service and they ran into gravel and dirt and debris so we came to the conclusion that it's abandoned because if if it was still in use somebody would be having some major backup issues and we haven't heard of anything so over the years for quite a few years they've been
pumping water through an abandoned line correct I believe 91 was the was the uh when those vaults or that some pump system was installed okay Tom now Mr but Butler brought up uh City
about the road might be in trouble there on Benson Avenue mhm is that fine is it fine for people to drive on it there well we it's impossible to know without either tearing up the road or doing Jared can maybe help me at some kind of
Sonic testing like that I I don't know the details behind it um when the utilities dug up last week I don't believe they found any voids right and yeah but but that's where we're we're going to remove some of those sidewalk panels and maybe a
section of curb and see what we can find as far as voids okay so yes Ser when we talked about this before the building next to it had expressed a concern also and did you go and check that out are there similar
problems in the buildings next to this property I have not been in the buildings next to it I don't believe they have had the extent that this particular building has had you talking about the one to the West the one on the corner
Kos no wasn't he here and and expressing concerns also yeah but he doesn't have the same situation no that you're aware of no he was he he expressed um concern about water bubbling up through the road
and through the concrete outside correct yep he did have a uh his storm uh uh supply line I believe was replaced
in 2015 on himself on by himself at that building so that maybe corrected some of the issues but we're going to keep looking into um like I said those couple of sidewalk panels and maybe we'll find something I
just it's it's a it's a tough balance because I understand and I've I've talked with Jason many times and we've been very cordial and I I know he's frustrated and it's a bad deal um but at the same
time on on our end our Mains are good um you know we're trying to find that balance of of working working everything out you know I remember when I worked for the city in the engineering department eons zigo um
looking at the downtown properties and what soil conditions were like when this city was built downtown was built and there were multiple slews that were
drained and filled and the lay of the land in Wilmer and surrounding is so flat that we can't get rid of the water and that that is a a a problem that
we've been fighting for years yep yep for sure in fact I'm looking through or I'm trying to gather up our oldest plans that we have of the downtown and specifically Benson Avenue hey what what did it look like what kind of pipes were
in the ground is there an abandoned pipe somewhere that we're just not aware of that's not on our current maps that is leading to this but uh right now we are uh we're stumped for a lack of better better words
I think that those conditions have been brought about by some of the inability to get rid of water you know our our our uh we've got the Haw Creek Watershed and
then we've got the Grass Lake feed that's it MH and when you go through downtown that goes down to Cashwise out the ditch out the Grass
Lake into W Wanda is what seven Ines drop from it's not much I mean you can't move water that way you don't have enough grade to to move it
so I sympathize but some of this is a problem that we've been fighting for years mhm so Jason Justin um I'm just wondering so
the utilities was pumping into an abandoned line where is that being pumped to now from that some pump they they are pumping into that same line um they they redirected it like I said it was pointing one way they pointed it out
they put a why I believe on there um but that's another discussion that we should have with them and I've spoken with administrator Valiant about that whether we just make them dig a brand new line out to the storm like we would anyone else because they're pumping into a
sewer line right now correct okay yeah um so at least Mr Butler and other business owners who downtown who might have issues with this they're just kind of in a wait and see right now
um um yeah I mean yes we're we are trying and like I said you know when we've you know we had a sewer call on Friday night for instance and it was on the complete
opposite end of town the south end and um unfortunately the homeowner was getting sewage back up we went out and we flushed the main line and it was completely clean so it you know it we we're trying to like I said it's
that Balancing Act you know what we do for some people what are we going to do for other owners Property Owners um how far do we how far do we get into this MH you know before it's a shared responsibility and and um if Council
would like us to go a different direction that you know let me know appreciate but I I mean I don't I don't know that digging up a block worth is feasible and financially responsible but we're we're
trying to walk that line it seems like you're attentive to the issue and you're looking for you know it's small steps to continue the investigation and see what we find underneath sidewalks I guess my only other question would be is is the Utilities Commission aware of this as well are they having discussions I do
not know about commiss I know that um Mr Heron is um their line supervisor Ed zern is very aware I don't know what kind of dialogue has happened with the commission okay you know that
the fact that it's in the sanitary sewer bothers me but I think we've probably got a lot of older buildings in downtown women that have similar there probably are but at this yeah you're probably correct but we should correct that cuz
we wouldn't um unless without a special permit we would not let other people do it right y yeah that was my point Y so anything else all right well thank you for the
update you okay okay all right all right thank you we'll move on to uh the consideration awarding sale of Goo bonds series
2024a and Doug Green from Baker Tilly is here I'll turn it over to you Doug right now all right Mr Mayor members of the council good evening second to pull up the presentation and I believe you also have
some additional documents um hard copies in front of you as well yeah uh so this morning at uh 10:00 we did take bids on behalf of the city we went out to bid part amount of 10,600
110,000 uh had a successful sale it's not the best interest rate Market um a lot of Supply out there uh as well a lot of people throughout the country are borrowing for projects that poses a challenge but nonetheless we still had a very good showing uh five bids uh the
winning bid is that tic true interest cost that takes into account all the pricing the the coupons the yields the fee that they pay themselves to purchase the bonds and and resell them that came out at a true interest cost of 3.86 you can kind of consider that a somewhat of
a weighted average interest rate um over the 15-year repayment that's right around what we were expecting about a month ago very very uh little change so has that compared to years past uh going back to 18 you do have to
take into consideration the maturity the length of that uh of the bond so not necessarily comparing Apples to Apples but those with those other Street projects where the average maturity is around 9 years seen the past 3 years
we've been in that uh 3% range uh you know during the pandemic we're down there in the in the 1% range when we're selling the sales tax bonds so your whole your total debt portfolio you really have to look at it um average it all
together so like almost every resale unless we sell different types of bonds taxable or something we we will have a premium um premium bid probably heard this um many times before so what happens is they uh we give them flexibility in the way that the
underwriters bid it to make sure that they can turn around and sell it to their investors U and uh so you see they they bid more than 100% of asking price we take that
premium that 495,000 we do this with each sale we take that put it into the uh construction fund and reduce the par amount um of the bond so the same amount goes into the uh same amount as
available for construction whether you know they bid at par um or at a premium in the end it it does change where the interest and principal is paid but on a overall basis there's virtually no change the total debt service payments
um as a result of the premium bid so how does this uh work out in terms of annual payments broke it out between streets obviously as you know the 13th Street uh project is the largest one uh that top table is the net Levy so that's after assessments taking
into account assessments so the average anual debt service average anual net Levy after assessments is around 337 ,000 um per year for the next 15 years the sanitary sewer portion of that uh
again is primarily the 13th Street project and uh around 130,000 and then the equipment is paid off over 5 years uh and it combined 250,000 each bun said we did have a
credit rating uh and it went very well the credit rating is affirmed at a A3 seeds very high High uh grade credit um it's just some of the highlights of it very strong financial position uh it you being a regional
economic Center certainly helps the challenges is very similar to other cities throughout uh Minnesota simply because that's the way we Finance infrastructure projects is through the issuance of bonds so compared to the rest of the country do have what they call elevated uh leverage elevated debt
um and economic growth tra as a nation I wouldn't take that personally that's because you're in a more rural area again you're being compared to primarily um Metropolitan um issuers and you know that growth the way they calculate tends
to be um a little bit higher so the factors that could uh lead to an upgrade or downgrade somewhat interesting but you know to be honest they're not over overly relevant because it would take a a a massive change in this the city's uh
financial position um both in terms of your fund balance cash balance and debt leverage to to get outside of of one of these so firmly in that able A3 category so all in all a good sale in a challenging environment don't know you
know I would [Music] say we'll be we're no plans right now no plans to issue bonds the rest of the year probably be in in similar interest rate environment this throughout the the remaining part of 2024 then you know after that it's it's
anyone's guess really with whether we have a recession or um election everything else a lot of unknowns out there but so be happy to take any questions any questions otherwise we I'm
looking for a motion to award the sale of the go bronze yes Audrey just a clarification so the amount is not 10,610 it's 10,000 10 million 80 that that's correct thank you for that clarification and
that that is because of the premium which I discussed yes right it's so um the original that it was the original resolution in your packet had that higher amount the revised resolution after um the bids were received and after repricing the bonds is that uh
lower amount of of 10 milon 80,000 yes okay thank you y I can make that motion at the lower amount 10, 80,000 right thank you do we have a second second second we got a motion and a second
discussion roll call council member osmus I Butterfield I O'Brien I OS I Nelson I Davis I sches hi ferly I
eight eyes zero nose motion passes next I need a motion to approve the resolution to fund Public Safety Aid monies as presented so move second we got a motion in a second
discussion being n roll call just a minute mayor Reese I'm sorry we won't be acting on that that was a typo on my my part to add that line to your note okay for that motion
so we don't need the motion they they approve the that's correct the resolution all right do we have to withdraw that nobody made the motion they did make the motion yes yeah I think Rick made the
motion Julie seconded so okay you resend those actions right thank you right next is uh annual storm water presentation Sarah is Sarah ssma is here to review it with us hi Sarah I am
good evening mayor and council members this is my favorite meeting of the year because I get to do a storm water uh update for all of you I'll go over what we did last year and then a little bit also of what we've already been up to this ring too
so uh first a couple of Refreshers um for anybody that might be tuning into this presentation what is storm water storm water is simply the rain water and the snow melt that lands on and flows over impermeable surfaces so those surfaces that water cannot soak into the
water travels down storm drains and into lakes and rivers we say ms4 a lot when we talk about storm water ms4 stands for municipal separate storm sewer system the ms4 storm water program is designed to reduce the am of sediment and
pollutants that enter storm water excuse me surface water and groundwater from Storm sewer Systems Wilmer is subject to storm water regulations under the Clean Water Act and Minnesota rules we have coverage under the ms4 general permit and therefore we are required to reduce the
amount of sediment and pollutants in storm water to the maximum extent practicable it's important I think to point out that the storm water conveyance system and the Wastewater conveyance system are completely separate so the waste water flows to the wastewater treatment facility where
plutons are removed and then the cleaned water is released to the river storm water is not treated there is a Litany of pollutants that are common to storm water as you can see here many of these are very difficult to remove once they get in the
water and virtually all of them are a result of human activities as a city we are utilizing best practices to reduce the pollutants entering storm water from Municipal activities we are also engaging with our residents and our business owners through our education campaign to offer Solutions and
influence behaviors in ways that can improve storm water quality our efforts fall under the six categories of our storm water pollution prevention plan here um they're directed by the ms4 general permit so I'll highlight the efforts that we have been up to again over the past year a little
bit from this spring for each of these categories public education and Outreach so we have a robust educational program that focuses on these six topics uh we share information extensively on both the city website and social media
platforms last year the Department's Facebook page logged 23.3 th000 Impressions we Supply these bone-- shaped little pet waist reminder cards um both to the hot Creek Animal Shelter and then also to some of the banks and the coffee shops that have
drive-through windows and four of our core education messages are now available and shared in Spanish Somali M and Karen public participation and involvement so each year we get to be part of an openhouse or a community
event where we can share storm water education with our residents this year was the healthy Earth healthy kids event in April um that was a really fun wonderfully planned event with more than 400 attendees we also continued our rain barrel sale we will continue that again
this year um it's expected that our rain R barrels will be here sometime by the end of June so residents that are interested um in purchasing a rain barrel at a discounted price can watch the Facebook page and the City website for those announcements and then the annual storm water presentation is
available all the time online um and my contact information is there if residents have questions or suggestions Sarah those plastic GRE barrels yes they are what do they what what what was the cost last year uh the
cost the wholesale cost on them was $68 which should be the same this year shipping actually didn't go up so should be the same cost okay thank you illicit discharge detection and elimination so another one of those storm water terms an elicit discharge is
simply a discharge to the storm sewer system that is not either rain water or snow melt so frequent violators include trash grass clippings other yard waste stop P located in the curb line and people dumping various things directly down the storm drains this is an area of the ms4
program that staff have been spending additional time on this year um as required by the permit we have several ordinances already in place uh and we have written procedures for um responding to reports of elicit discharge or uh spills all of our Field
St staff have been trained now in elicit discharge detection which includes Wastewater parks and wreck Public Works uh building inspectors fire and police and we've developed tools for our uh field staff to use if they notice an
illicit discharge so we have a door hanger that addresses grass clippings and another yard waste um and we have a separate door hanger that addresses other storm water pollutants like sediment from construction activities leaking dumpsters excess salt use concrete slurry or wash waterer any
other pollutant such as that next is construction site storm water runoff control whereas the city engineering department staff used to conduct inspections on all the construction projects in the city uh inspections are now being completed by a combination of
other City staff and Bolton and Bank staff so projects that disturb at least one acre of land must submit a storm water pollution prevention plan which is reviewed by the city engineer site inspections are completed by and documented by Bolton and M staff for projects that are under 1 acre those are
typically residential type projects they do not submit a Swip um but they do have to implement erosion and sediment controls and site inspections for those projects are currently being handled by City staff from other departments post construction storm
water management so permanent storm water bmps are required for those projects that are at least an acre or greater those are often storm water ponds um and those plans are reviewed by our city engineer as well the city is required ired to have a maintenance agreement with the land owner or the
project owner on record because the city does not complete the maintenance on those private ponds uh this is another area that staff has been focusing on this spring to update our mapped inventory of those private storm water bmps because that was a permit item that
staff identified as needing some improvement and that brings us to the final area of our storm water program pollution prevention and Good Housekeeping stick with me because this one covers a lot one of the most important efforts um that the city is doing to reduce both
sediment and nutrients in storm water is street sweeping so Public Works operates two mechanical broom sweepers during the spring summer and fall it's one of the most cost-effective bmps for reducing storm or phosphorus in storm water um each year we remove four to 5,000 cubic
yards of material which ends up being almost 23,000 tons of sediment and well over 1,000 l pounds of phosphorus so street sweeping not only protects the water quality of our lakes and rivers it also protects the city's collection system so if staff are spending time
conducting street sweeping we are going to save staff time on cleaning the collection system we might be reducing the storm drain clogging and protecting the capacity of the conveyance system which of course is important especially during rain events the other major uh storm water
pollutant the city is continually working to reduce is chloride once chloride is in surface and ground water it's extremely expensive to remove it so to ensure we are providing the highest level of winter maintenance service and reducing our chloride pollution all of our Public Works operators are smart
salt certified by the state um we are also able to apply brine instead of regular granular rock salt with seven of the city's plow trucks brine Works faster it stays in place it uses significantly less salt and it still maintains that level of safety that we're
after uh lowering salt use protects water quality and it's also good for the city's infrastructure one of the main Good Housekeeping permit requirements is maintaining an accurate inventory of our storm sewer system this was an area that we needed to correct some deficiencies
in and Public Works staff has been doing the heavy lifting to gather all of the data that allows us to update our mapped inventory so there are five stockpile locations 10 structural storm water bmps 14 storm snow storage locations 36 ponds
and more than 200 outfalls the map um that's shown here on the slide is the work in progress version because the staff are still out in the field Gathering that data of all of those locations and finally it's not as simple as just mapping all of those components
of our storm sewer system we have to um inspect the components of the system on a regular timeline also so the structural bmps must be inspected annually the out Falls and city-owned ponds must be inspected once every 5-year permit cycle we're in the middle
of your four of the current 5-year permit cycle in the past again all of these inspections were performed by internal engineering staff and with those staff positions being vacant for a few years this became another area that we needed to spend um additional staff resources to get the city back on track
and once again Public Works made themselves available to complete these inspections um it's a very labor intensive permit require enement I don't know that that's the long-term solution and they really stepped up to the plate right now for us so these pictures on
this slide are from this spring um the when they were out doing inspections based on the inspections staff will be putting together a list of outfalls and other conveyance system um areas that require maintenance it's possible you might see an update on that again later this year um the ms4 permit requires us
to complete identified necessary maintenance within one year or velop a uh schedule if the maintenance cannot be completed within one year so we've got some work to do as far as the maintenance is concerned too and that's all I have for you
tonight all right thank you Sarah any questions for Sarah I got a question yes Mike I may have asked you about this before where I live is on Country Club Drive in the corner of 19th Avenue we get a 19th Street excuse me we get a lot
of runoff in those storm drinks I belong to the Lakes Association and we've talked numerous times about the possibility of rerouting that storm water into that Wetland that sits up on the North side and you understand we
have to have a pond to have the water settle first before we release it into the Wetland and then release from the Wetland to the lake that would definitely be a question for an engineer that knows those requirements okay but that does not sound like it would be out
of the norm for recommendations okay protecting a surface water like a wetland yeah that would make sense thank you right a yeah um have you thought about or maybe you've done it already
doing a video on how not to mow your lawn we um it's frustrating and and literally this week on the street that I live on I mean somebody mowed the grass into the street and then very nicely used the blower and blew it to the
middle of the street like they had solved the problem kind of thing and it it sort of is like okay that's not really what needs to be done because it's going to end up back and obviously street sweeper isn't going to get it on the side of the if it's in the middle of
the street either right and so I'm just just curious with um when you see something like that or how do we educate people to not put it into the and it's hard some I I mean it's hard sometimes to keep it out out of there but um I'm
just curious we do address it um in our education campaign so the messages that we're sharing on Facebook and the other social media um platforms we do address best practices of mowing your lawn uh and definitely mow in is one of them and
not blowing your grass clippings in the street the city passed an ordinance I think two years ago maybe now um so grass clipping is intentionally blown in the street and leaves and other yard was intentionally blown into the curb line is against city ordinance um we do
generally take the approach of education so that is why we wanted to have these really easy um door hangers for you know in our Street Garage staff or um our any any who are out our building inspectors have them um all of kind of our field
staff have them available if they don't want to have that conversation with the resident or the lawn care company they can just leave this um so they get that if it's a repeat maybe business owner or repeat land owner that we can have a further
conversation with that's what we typically do every time it is mostly that people just don't understand that they're just doing it the same way they've always done it you know maybe their parents didn't correct to them if they're you know one of the younger kids that's just learning how to mle on
whatever it might be um and so education seems to be well well received in those situations for the most part it is a matter of being able to kind of have those interactions when they happen thank you Justin yeah thank you Mr May
uh you said that seven of the trucks are using brine how many trucks are using the rock salt Ah that's a grand question Justin do you know how many plow trucks we have right now 11 okay and so it's just a matter of those older trucks that we're replacing I'm assuming okay thank
you any other questions Rick thank you Mr here thanks Sarah for a good report again now we've got two street sweepers which one is more efficient they're both the same kind so there are multiple types of street sweepers both of ours
are mechanical broom which is kind of The Best of Both Worlds because mechanical broom are great at picking up the wet um like leaves and grass clippings and stuff in the spring especially uh you know regenerative air might be a great one too for getting more fine particles but it doesn't do as
well on the larger hard Wass type of stuff so if you're going to have two I would say the two we have would be great ones to have um they're not cheap pieces of equipment for sure thank you any other
questions if not thank you thank you so much thank you Sarah all right um we'll go on to call on Eric rigan Airport Manager in regards to negotiation of a contract for
Professional Services with Bolton and mink good evening Mr mayor council members uh thanks for giving me a few minutes this evening one of the requirements that we have to stay in the good graces of the FAA and mind do for our funding is a contract with a
Consulting engineering firm currently that contracts with Bolton and mink and the FAA would like us to uh have submittals uh for qualific ations every 5 years now some of you might notice that we're well beyond 5 years since the
last time we've done this the exception that we get is if we've got a project that's outstanding we are able to forgo the request for qualifications while that project is outstanding so our outstanding project is from
2018 in airport master plan and we're still waiting for the FAA to approve that airport master plan uh due to several uh things beyond our control including staff changes at the FAA and funding and things like that that we won't get into
tonight however last winter during our CIP meetings our Capital Improvement plan meetings where the FAA kind of approves in theory our plans moving forward they said you know you haven't done an RFQ for Consulting Engineers for
quite a while I said that's because of our airport master plan and we said we understand that but you're really prob ought to do it and so in an effort to stay in the good graces with the FAA the airport commission was already on top of this we had been discussing it they had
been discussing it uh for several months and so we were able to move quickly through the process we received two submittal that were included in your packet uh a uh selection committee that included Mr Box council member schs a couple of airport Commissioners John
Hafner and Arnold Plowman Arie is the uh currently the board chair of the airport commission and myself ranked the uh submittals and then had a lengthy discussion kind of Beyond just the ranking of how we felt the city's needs
would best be uh met by these consultants and at the end of the evening we came up with a recommendation for continuing with Bolton and mink so at this point the request is to uh authorize City staff to begin negotiating and enter into a contract
with Bolton and mink for uh management and uh uh Consulting Engineering Services and uh we would ask uh any questions first before we move forward anybody have questions for
Eric so do we need a motion for you to yes yeah yeah we would request a motion to authorize staff to move forward with the negotiations that's kind of a step in that fa a process so as they say did we do our Consulting uh
engineer selection properly we can say these are the steps we took to ensure fairness and openness in this process I'll make that motion second motion is to authorize
G and it would be Leslie and Kyle yep okay y uh to negotiate a contract for Professional Services with Bolton and M for airport engineering and planning Services okay correct y so that's our
motion any discussion Rick thanks Mr Mayor what kind of budget are you thinking you're going to need so the one of this is a crazy thing that I'm going to say but one of the specific uh items in The Advisory
circular for selecting the Consulting Engineers is that uh cost of the Engineering Services cannot be the sole uh or even a part of the choosing of the engineer so they want the Engineering
Services to be chosen based on qualifications and abilities and then the negotiated price comes after and part of that is because for this particular engineering contract boltman mink will only be paid while they're working on projects for the airport
and so those could be projects a local projects which we've done a few of uh but typically those are the big federal and state participatory projects those engineering costs are included in the cost share and so the FAA has a say in what that is so it's it's really based
on how much work will be done in the next five years now if without belaboring the point too much if we go back say to 2012 when we were having issues with our uh eligibility with the FAA having the Consulting Engineers
which at that time Bolton and mink was selected as well knowing that the first thing that had to happen was we had to get back on the front side of this uh grant assurances program and so um so that was a risk certainly for them at that point because they're really only
paid while they're working on those projects so it's really hard to tell it's it would be based on how much funding we are eligible for how many justifiable Pro s we have and then how much actually gets done over the next 5 years so thank you any other that
actually comes back to us um when you get yeah the final agreement will have will require Council approval as well yep anybody else all right we've got a motion to allow for the negotiation of a
contract for Professional Services uh roll call council member Butterfield I O'Brien I OS I Nelson I Davis I shes I fly I osmus
I eight eyes zero NOS pass thank you Eric thank you all right next is uh new policies for classification plan Compensation Plan and administration of a Compensation Plan l
good evening mayor and council members sorry for the long title but um as you remember back in December on the 9th of December council meeting we had you guys approved a Citywide base pay schedule and since that time we've been working with different Union groups to get as
many people on this um Bas pay schedule as possible and part of that process is developing policies to administer the classification process how that's going to happen going forward on that new base pay schedule the compensation plan and then also the admin istration of that so
what happens when there's a promotion or a reclassification um in your packet you'll find all of those policies they're brand new and then um as a part of that too there in your packet you saw there's two policies that we're replacing with these new ones so they
will be um strikeout so we be no no longer having those because they're covered under the new policies and and there's also an appeals process form that people can use if they have questions or want to have their classification looked at further so I'm just asking for approval of those
policies this evening all right we need a motion said so Mo okay we got a motion second got a second discussion
questions roll call council member O'Brien oos I Nelson I Davis i sches i
begly i Osmos I and Butterfield I eight eyes zero nose that passes thank you Len there are two motions yeah there are two there two there two yeah there are on the car one is to revoke the working CL
the two one to revoke the two policies that we currently have and then one to enact the classification the compensation and the administration sorry one for the new policies and one to revoke the policies that are being replaced okay this was
the new policy that we y make a motion to revote the old one a second okay we got a motion and a second to revoke the past policy Audrey Audrey I thought we were doing it the the way it was on here they thought we
were revoking first so I had a question on just the their new policies but there's like cross outs and things in them in the new policies yes there shouldn't be they were they were brand new policies well there's strikeouts and additions in the classification policies
those are just might have been edits that we were making as we were developing the policy okay y sorry about that get a clean copy thank on okay we still have to have a roll call on the uh the old policy yes
to revoke the old policies council member OS I Nelson I Davis I sches hi fagly I osmus I Butterfield I and
O'Brien eight eyes zero nose all right that passes now for a real serious subject going to just really be tough how many of you want members would like to join in the parade on the
22nd well you want that right now or do you want to finish your business first we got one more thing we do yeah what did I miss consideration to approve Professional Services with bolt and mink I think Jared wants some more money I'm
just I'm just in a hurry I get it okay it's been a long day go ahead Leslie so uh yes tonight I'd like to ask that the council approve the Professional Services with both B mink for the outdoor rink Pavilion for $164,000
493 it this is part of the process of getting the design schematics and the construction plans together for bidding for the outdoor covered rank proposal I'll stand for any questions so
I need a motion to approve the Professional Services agreement with Bolton and mink Z move second second you got motion and a second discussion Tom anybody from the loss going to be involved in on this you know with their
ideas on that or anything we certainly could but this will be pretty much what they had it look similar to what there has already been proposed okay I can just make a phone call and Rob and see you know what cuz
I've seen his names on there I know he's been in talk with Matt Dawson the other people yeah they'll be looking at it okay all right any other questions roll call council member Nelson hi Davis hi
sches hi baggerly hi osmus I Butterfield I O'Brien I and Os I 8 eyes zero nose that passes thank you Leslie you're welcome um now back to this serious
point of parade who's who wants to ride in the parade I'll be working oh I I don't mind doing it but when there's only so few of us that show up it's kind of uncomfortable that we have
half half the council or less so I'm fine if we don't also I'll be there I've enjoyed it in the past I'm available I can be there this Saturday no it's the 22nd of June I think I'll probably be able to be
there how's your candy arm yeah right left important question no you can't throw candy never do how about the we didn't hear from everybody so so who do we have we had Carl J I I will if if I'll do it okay
and Audrey Vicky who else it's everyone from this side at least you're you're gonna be there Julie Rick yeah I'll
be okay what are we writing the 22 Saturday bring a ladder it's hard to get on Fast yeah Tom is working Mike are you going to yeah might day off that week it's Tuesday but I'll end up being are
you going to be in on it Mike is that a yes or no I'll have to wait and see cuz I think I'm going to be in North Dakota that's a long ways off horses this year so who's arranging it Dustin or
Dustin Justin I'm sorry yeah basically we just wanted to clarify if if you would like us to reserve a spot in the and and coordinate the the seating and everything like that and it sounds like that's a yes you're going to put them in the bucket of the
Michigan I don't know about that but I'll see what I can do so all right yep we will coordinate that all right thank you bring a step letter all right any Community bride announcements yeah I'd just uh like to congratulate all the the 277 graduates
from wilart high school this past weekend and all those I'm not sure what the number is from the area Learning Center um and just uh you know nice job guys and good luck going forward all right okay Julie this um
isn't technically a Community Pride announcement but I just wanted to announce that Leanne Freeman um a longtime city of Wilmer employee uh with a park and rack and uh with the community center uh passed away this
week thank you Julie and this is this is a little premature but what came up at the vision 2040 meeting today is that this is the seveny year anniversary of building the destination playground which U is
amazing that it you know boy time flies um but this is also then the um uh repair year so coming up this fall after school has started they're going to close down the park uh for about a week and there's going to be a big effort to
get volunteers that are going to be able to help repaint replace some boards um and uh repair some of the things that need to get done at the destination playground so we'll probably hear more about that in the future
right yes Audrey along with that I had asked about buying if if they were still available to buy and I was sent from the foundation to the city and so I think if there is an opportunity for us um I was interested in purchasing a couple but it might be a
good opportunity to help raise some funds to buy those um pickets pickets and so I don't know never got a complete answer with who at the city is responsible for that or how that money goes um but maybe we could work through
that to do that so that was discuss discussed today also and so that um Vision 2040 will be coming to the council with more information on the pickets as that comes forward and um so it's between Vision
2040 and the committee there and then our public works department so we will have more information on that in the future not too far into the future though all right anything
else I'll entertain a motion to adjourn come on second we are adjourned e