Right. We'll uh call the meeting to order. If we could all stand and uh join in on the pledge of allegiance. I pledge allegiance to the flag United States of America to the republic.
One nation under God, indivisible, justice for all. Um, I will now go through the consent agenda. Items listed below are considered routine and non-controversial by the city. There will be no separate discussion of these items unless
requested by a council member, staff, or citizen. If removed, the item will be discussed at the end of the regular agenda. Item A, approval of minutes. Approve the minutes of the following. City Council regular meeting November 4th, 2025. City Council work session,
November 4th, 2025. City Council special closed meeting November 18th, 2025. And City Council regular meeting November 18th, 2025. Item B, automated clearing house origination agreement, Security Bank and
Trust Company. Authorize the mayor to execute an agreement with Security Bank and Trust Company to permit it to initiate debit and/or credit entries to accounts maintained at the financial institution and other financial institutions by means of the automatic
clearing house network. Item C, Winstead Volunteer Fire Department surplus equipment. declare various General Motors OEM parts from a 2009 Chevy Silverado as surplus equipment and eligible for sale or donation as
recommended by the Winston fire chief and authorize the city administrator and fire chief to determine the process and best method for sale or donation of the equipment. Item D, address assignment, Winston well number five. Assign a new address for the well number five
property in the city of Winston with the address of 588 Main Avenue West. Item E, resolution R-26-01, Winstead Volunteer Fire Department donations. Adopt resolution R-26-01
accepting donations from various donors to be ded dedicated to the Winston Volunteer Fire Department's capital improvement plan. Item F, resolution R-26-02, Winstead Volunteer Fire Department Relief Association gambling
contribution. Uh, adopt resolution R-26-02 accepting a contribution from gambling proceeds from the Winstead Volunteer Fire Department relief association in the amount of $190,000 to be dedicated towards the Winstead
Volunteer Fire Department's capital improvement plan. Item G, appointment, Winstead Volunteer Fire Department. Appoint Mr. Daniel Munan to the position of firefighter with the Winstead Volunteer Fire Department contingent upon passing all
testing requirements. Item H, resignation. Winstead Volunteer Fire Department accept the voluntary resignation of Mr. Michael Vanderland from the Winston Volunteer Fire Department effective January 5th, 2026. Item I, Security Bank and Trust Company
pledge securities. Approve the pledge securities that Security Bank and Trust Company has purchased for the city of Winstead for the month of December 2025. Item J, building permit report December 2025. Approve the building permit report
for the month of December 2025. Item K, financial report November 2025. Approve the financial report uh financial permit report for the month of November 2025. Item L, claims. Approve the claims list
for January 20th, 2026. And item M, 2025 audit services agreement. Authorize the mayor to execute an agreement with Conway Duth and >> Schmezing PLLP to conduct an audit of
the city of Winstead's financial statements for the year ending December 31st, 2025 for a gross fee including expenses not to exceed $43,500. That's the consent agenda. I would uh
entertain a motion. I'll make a motion to approve the consent agenda as presented. >> We have a motion. Is there a second? >> I'll second. >> Any further discussion? All in favor? >> I >> I.
>> Motion carries. Um, no public hearings, no old business, new business. Uh, geographic information system web application transition. So uh sometime in the last year or so uh Bolton Mink had notified us that we will
need to migrate our current GIS system to another system and Josh will fill us in on why we have to do that. >> Thanks Neil. Um, a number of years ago,
if you remember, we took all of our maps we have had for historically for the city database for sewer, water, storm, sewer, all of our our zoning. Took all the paper maps and merged them into a online version, a GIS basemapped, which
is we've been using as staff and um public works been working great. Um at that time we're able to as Bolton and Minko has a couple of licenses that we needed to be able to develop that u platform. Um but the city did not need
licensing because we were able to host that on our private servers. Um so recent well about a year and a half ago we were notified by Ezri that we could no longer host the city data on our private servers and that we were going
to be required to transfer or migrate that information onto their public server. So essentially we've drawn out the lead time that they gave us to prepare for this. Um they won't let us host anymore um moving into this year of 2026. So um there's a couple things. So,
um the annual fees for the licensing. So, there's three different fees and three different licensing that the city will need for this. Um that totals to approximately $1,225 a year. Um now, one thing to note on
those licenses is that our lead service line database is hosted in the same fashion. It's a separate database, but that requires um those licenses as well, and you only pay once. So you pay the one uh set of fees and we can use that
for both the lead service line database and the city um uh GIS database. So once the lead service line database is no longer needed, you know, we'll still have to purchase these, but for now we're kind of purchasing licenses for both. Um the other piece of that then is
work for us to take the data from our current server and move it over to the to the public online server through EZRI. Um and then there'll be a little bit piece of training. So there'll be a little bit of a new platform. Most of the all the information is the same but
kind of how you access it, what you can produce, maps, different things changes a little bit. So we'll do a little bit of training on that. Um and yeah, I guess then we would recommend authorization of the GIS web
application transition as outlined. >> Are there any questions? uh would entertain a motion. >> I'll make a motion to authorize Bolton and Mink Incorporated to conduct a geographic information systems web application transition of City of
Winston data to a cloud host platform for an amount not to exceed $17,000. >> A motion. Is there a second? >> I'll second. >> Any further discussion? All in favor? >> I. Motion carries.
Um item B, recommendation for bidding Hanland Park Improvement Project. Okay. So, over the last um two and a half or three years, there's been discussion on improvements for Hanland Park. Um as you know, we originally went
and at some soft bids uh just to try to see how much our pavilion portion of that would cost. um they came back a little bit higher than we wanted. So, uh the park commission has um whittleled down the
pavilion a little bit to try to get it into that price range that we're looking for. Uh what I'm asking or what the park commission is asking today is that you guys consider having Bolton Mink um advertise it for bids.
We entertain a motion. >> Consider a motion to authorize Bolton and Bank Incorporated to provide plans and specifications and advertise for bids for the Hanland Park improvement project in the city of Winston. We have a motion. Is there a second? >> I second.
>> Any further discussion? I I would say this is uh long overdue and I'm glad that we're making this uh next step forward to seeing this project to an end. All in favor? >> I I >> motion carries. Uh tonight a very
special guest department report. We have the the chief of the fire department, the Winston Volunteer Fire Department to give us a report. Welcome. Good evening, council. I'm Troy Sherping, the chief of the Winstead Fire
Department, and uh I'm here to give the 2025 report and where we're at today. Um when we came to the beginning of 2026 we did reelections for officer positions and this year's uh the next two years my
myself Sherpin as chief Todd Cook will be first assistant chief Aaron Milbour second assistant chief Brian Sh first captain Matt Maritin second captain Lucas Coutura third captain Lorie Quas is our secretary current membership is
at 27 members um a full roster of 30 firefighters and five EMR only is is allowed. We have uh two auxiliary fire members from a neighboring community that help us out on calls um any time of day. And last year we hired three new members, three members resigned.
Currently we have one EMR application in the process and currently we are accepting applications. So if you know anybody that's looking or if council has extra time on their hands, by all means let me know. Um little report for calls. Last year we
had a a record of 342 calls of service. 19 were fire, 274 of those were medicals, eight hazardous conditions calls, 30 good intent calls, nine false alarms, and two severe weather calls. To date this year, we are at 21 calls
already. So we're we're tracking for another record year, but hopefully not. Project's completed or in the process. Currently, we are working on with vendors and getting quotes to replace our old rescue truck. So, once that comes to more of a firm number, then
we'll be presenting that to council with what our suggestions would be. We replaced our 19 89 GMC or Chevrolet 3500 pickup with a 2009 Chevrolet 3500 pickup that we got from
the DNR that is in the the garage upstairs for viewing after the council meeting is uh finished up. Uh let's see what else we got. Uh beginning in January of this year, we updated or converted over to a new reporting system with the state. So that
is underway and going well. And also uh last year in 2025 we hire or not hired we subscribed to a application for being more efficient about truck maintenance and being mindful of costs and stuff. So
it's cutting down on truck inspection times every month and it's helping log more issues and take care of that stuff. So that's going well. Let's see. trainings. Uh we are continuing to host every spring for the
past couple years um grain bin rescue and technical rope rescue training. Um a lot of members of the county tech rescue group are taking that training. Um the billing gets divvied out per fire department of in the county of whoever uh sends members to. We are continuing
our EMR trainings and we also have all of our 2026 trainings and 2027 trainings are uh scheduled. Also on 2025 we completed a house burn uh in our service area which is a very rare thing that we get a house burn that we get to attend
to yet alone host. So that was a good training opportunity. Let's see public education. Uh Rose along with our fire department members visited local schools for fire fire prevention week. Um, Winstead also continues to host the
Winstead Night Out, um, involving local law enforcements and other agencies. We don't do National Night Out because we do Winstead Night Out, we rolled into the Thursday of our summer festival and then we can get by a little bit cheaper on royalties and hopefully get a few
more um, big ticket items like Lifelink and such. They're not uh, reserved already. And we also host a movie at the fire station with What Up Committee right around July time frame. Let's see achievements. Uh this year was
a big year for our charitable gambling. Um we as just noted in the council agenda, our charitable gambling donated $190,000 to the fire department CIP on top of the $15,000 we already did in the fall.
And for events, we do our spaghetti dinner in June and pancake breakfast in August. Any questions, comments, or concerns? >> Question. Truck guys built
>> um remind us again what saved by doing what you did. >> Yep. So, if we were to buy a standard one ton crew cab diesel pickup, we probably in the market for $70,000 for a stripped down truck, maybe $80,000 plus
outfitting it. This truck has $49,000 mi on it and I have approximately $30,000 into the project cost and it's a diesel pickup crew cab long box outfitted. and we have did a lot of work ourselves on it and with another other small
donations from businesses in the area. So quite a bit of savings on that. Um it's a utility truck. It does not have a pump on it and water, but has other purposes that our organization needs. So big savings for that and it should last us
well past my time of being out the door. So that's good. >> Well, thank you for that. Hey, those guys from Le how often out on calls brought them in. >> Um, it varies on based on their work
schedule and such. So during the workday, we do get a fair amount of medicals and they attend quite a few of those medicals cuz not everyone works in the community, they leave town. So that's also an issue that we have of daytime calls who is available to come to those calls. So they come to a fair
amount. I can't put an exact number on that. >> So that's work. >> Yes. Yep. Absolutely. and they're not uh involved with our retirement funds. So, it's pretty much some cross trainining and some equipment for them and works out pretty good.
>> How how did you just knew of Chris obviously work city the other one? How did you know of him or >> It's an old friend I've known for many years. I mean would uh would it make sense to reach out to our employers say hey
this other >> Yes I have in the past a couple quite a few years ago I have it wouldn't hurt to do it again though to see if we can drum up anymore also trying to get members in our community right too right that's also important >> well if there wasn't an age of
>> well there's not because we we're equal opportunity employer here >> that charitable gambling thing. I mean, that is amazing, right? >> Yes. Yes. We're very fortunate that the the the fire department started up years ago and where it's grown to today. It's
a very helpful to um offset, you know, tax dollars for things that we need to operate. This kind of helps offset that. >> How many places do you have on that? >> Three locations for our primary places. is there's a few other locations we do um bingo and meat raffles at but the big
thing is uh pull tabs electronic and paper >> that get the blue note. >> Nope. Nope. Uh the church has the blue note. So >> Oh. Oh, that's right. I am uh uh the liaison to the fire
department and with uh the exception of this month, I usually make uh the first meeting of uh of the month. And I I got to say I'm I'm extremely impressed from top to bottom how dedicated these guys
are. I mean, it's not just a oh, the beeper goes off, let's go see. It's a lot of training involved and and uh they take it serious. They take it like a full-time job. Uh to listen to them talk uh and maybe they're just bsing with me
or on I don't know. But uh but no, but to listen to you guys uh I'm amazed how how the job that you guys all do. So here here. >> Thank you. >> Thank you. >> Thank you. >> Um I do think Troy has mentioned if you
you guys somebody else would want to sit in on that meeting, he'd love to see. >> Not trying to get rid of you, Jeff. Well, that's how that's how I took it when you first asked. But >> well, you don't even have to. Just only one of them can go at a time then. >> You be there. But
>> so it's the uh first Monday of the month. Uh 6:15 is is the uh leadership meeting. That's what I usually sit in. Well, I guess I sit in on the regular meeting as well. So >> um >> if you come then he'll make you talk to
the group. So you got to be aware of that. So >> make you >> uh and he usually leads off that city rep, do you have anything? And it's like, huh? Yeah. Anyhow, anything else you care to share with us? >> No, that is all.
>> Is this guy your new recruit? >> Yes. >> Okay. >> Working that up. >> Sounds good. >> Any anyone have any other questions? >> Nope. Just thank you for your service. Thank you very much. >> Thank you so much. Um,
>> we're very lucky to have >> Thank you. >> We have open open forum. Uh, you're not here for open forum or Oh, >> we have a planning commission meeting after.
>> Oh, okay. Right. Uh, this is our open forum time. Is there anyone here that would like to take part in that? It would appear not. Um, with that with city administrator update and announcements,
>> I don't have anything. >> You don't have anything? All right, we'll go down the Oh, Matt, you have >> I do not have anything. >> Jesse, do you have anything? >> I'm good, Dave. >> Julie, do you have anything? >> I'm good. >> Okay, I have something. So, um, the
council would like to, uh, congratulate Jeff Granude. uh he was named National Rural Educator of the Year. And uh we would like the community to be aware that Sunday, January 25th from 1 to 3:00 p.m. at the Howard Lake Community Room,
8178th Avenue, there will be a party that uh all are invited to. Uh that's a pretty big deal and uh congrats to him. Um with that, I would uh entertain a motion to adjourn. >> I'll make a motion.
>> We have a motion. Is there a second? >> I'll second. >> All in favor? >> I >> We are ajourned.